thunder on the lot

2016 GRACEFEST
VENDOR REGISTRATION & AGREEMENT FORM
BOOTHS AVAILABLE BY COMMITTEE SELECTION
~ ALL BOOTH FEES ARE A TAX-DEDUCTIBLE DONATION ~
DATE OF EVENT: September 16 &17, 2016
LOCATION: Palmdale Amphitheater
EVENT TIMES: 5 PM TO 8 PM & 1 PM TO 10 PM
2723 Rancho Vista Blvd., Palmdale, CA 93551
BUSINESS NAME: ___________________________________________________________________________________
ADDRESS: ______________________________________
CITY: _____________________
OWNER’S NAME: ____________________________________
CELL: ____________________
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ND
FAX: __________________
WK. PHONE: ____________________________
EMAIL: _____________________________________
CONTACT NAME: ________________________________
CELL: ____________________
FAX: __________________
ZIP: _______________
WK. PHONE: ____________________________
EMAIL: _____________________________________
DESCRIPTION OF BOOTH ACTIVITY: _________________________________________________________________
□ ELECTRICAL HOOK-UP
□ ADA (American Disabilities Act) REQUEST
BOOTH DONATION AND REGISTRATION DEADLINE IS SEPTEMBER 2, 2016
MAKE CHECKS PAYABLE: KID’S CHARITIES
MAIL or FAX TO: 742 West Avenue L, Lancaster, CA 93534 FAX#: (661) 942-8111
SPECIAL EVENT LIABILITY INSURANCE REQUIRED. SEE ATTACHED FOR CERTIFICATE WORDING. ONE-DAY
SPECIAL EVENT INSURANCE AVAILABLE THROUGH KID’S CHARITIES FOR AN ADDITIONAL $60.
VENDOR BOOTHS ARE NOW AVAILABLE FOR TWO DAYS:
Vendor selling is Friday 4pm to 8pm, Saturday 1pm to 10pm (Friday is optional, Saturday is not). Fees apply to both days.
□ 10’ x 10’ @ $550 Grounds Location (10’ x 20’ not available)
□ 10’ x 10’ @ $700 or □ 10’ x 20’ @ $1,100 Prime Grass Location (few spots only)
**Prices include selling or non-selling vendor**
TOTAL: $_________ PAYMENT: □ Check #__________
□ *Credit Card #__________ last 4 #’s
* We will contact you by phone to complete credit card transaction.
□ Sellers Permit #: _____________________
□ Event Liability Insurance attached
~ PLEASE READ CAREFULLY ~
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All vendors receive directory listing in event program and on website.
NOT PROVIDED: tables, chairs, extension cords, tape, tie-ups, EZ Ups or tools.
GRACEFEST is an outdoor event. This area can be very windy. Do not use cheap EZ Ups they fall apart in the wind. Use sturdy
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tents with buckets for rocks, sand or water as weights on all four corners. Weights not available for rent.
All vendors, promoting, selling products and/or services are subject to approval by Event Coordinator.
New vendors are subject to approval: Please fax or mail a sample of your literature to be distributed.
All “selling” vendors must provide their sellers permit number.
Donations are greatly appreciated for our raffle booth. Vendor Director will collect them at set-up time.
Load-in and out information will be e-mailed to you no later than 9/9/16.
Check in with Vendor Coordinator at entrance BEFORE you set-up your booth.
Vendor set-up: Friday, 9/16/16 – 10am to 3pm (no later!), or 9/17/16 – 8am to 12:00pm. Overnight security on site.
NO vehicles allowed on the vendor site at any time. We provide easy access and assistance to your booth.
Vendors must be open by 4pm on Friday and 1pm on Saturday for business and staffed until event closing.
We provide adequate lighting however special lighting needs must be provided by vendor.
NO raffles of any kind at any vendor booth. Drawings are ok, but selling raffle tickets is not permitted.
NO food or beverage sales of any kind except within the food court.
NO conducting business outside of your vendor booth.
NO passing out flyers on the grounds, only at your booth.
NO sharing booth with other businesses.
NOTE: WE SELL OUT EVERY YEAR. DO NOT DELAY SUBMITTING YOUR APPLICATION. APPLICATIONS FOR PARTICAPTION ARE
APPROVED BY COMMITTEE. REGISTRATIONS ARE CONFIRMED BY FULL PAYMENT.
I have read and agree with the information above: ______________________________________
PHONE: (661) 942-4111 FAX: (661) 942-8111
THANK YOU FOR SUPPORTING KID’S CHARITIES – TAX ID # 77-0592100
June 2016
Dear Vendor,
In conjunction with your participation in the 9th Annual GraceFest event to be held September 16th &
17th, 2016 at the Palmdale Amphitheater be advised:
All vendors must provide proof of commercial liability insurance with minimum limits of $1 million to
Kid’s Charities NO LATER THAN SEPTEMBER 2ND, 2016.
Proof of commercial liability insurance must be in the form of a Certificate of Insurance from your
insurance carrier along with a copy of the policy endorsement from your insurance carrier or a
temporary Special Events liability policy can be purchased for $60 from Kids Charities. Please add
the $60 fee to your booth payment.
The Certificate of Insurance Endorsement should read as follows:
TRANSPARENT PRODUCTIONS, KID’S CHARITIES, ITS AGENTS, DIRECTORS, OFFICERS,
AND VOLUNTEERS ARE MADE ADDITIONAL INSURED.
Certificate Holder Information:
Kids Charities
742 West Avenue L
Lancaster, CA 93534
Fax certificate of insurance to (661) 942-8111.
Or Email to natassia@kids-charities.org
If you have any questions, call Executive Director, Yvette Emard at (661) 942-4111.
Additionally, please complete the attached BOE 410 D form from the State Board of Equalization. This
form stays on file at our office only and is not submitted unless request of BOE.
Sincerely,
Yvette Emard,
Co-Founder, GraceFest AV
Executive Director, Kids Charities
www.gracefestav.com
www.kids-charities.org
742 West Avenue L
Lancaster, CA 93534
TAX ID# 77-0592100