2016 VENDOR INFORMATION PACKET

2016 VENDOR INFORMATION PACKET
The Gold Prospectors Association of America is proud to announce our 2016 Gold Shows,
and I am excited to work with all of our vendors on thei
their participation! Without our vendors, our
trade shows could not be as successful and as well attended as they have been for many years.
We value the relationships we create and develop with vendors all over the world, and I will be
working hard to make sure your investment in our events provides as much benefit to your
business or organization as it does to our membership.
Inside this packet you will find information on our show dates, locations, layouts for vendor
booth space (not to scale), details regarding our vendor policies, pricing information and promotional opportunities offered to our vendors and sponsors.
Our Gold & Treasure Shows depend on the strength and unity of the prospecting community.
We will be working closely with the Chapter Network of the Gold Prospectors Association of
America, as well as our Lost Dutchman’s Mining Association family, to plan, promote and
execute the most rewarding, entertaining, educational and well attended family friendly
experience possible. During each conversation I have with our vendors, I intend to explore
every opportunity to cross promote your involvement and contribution in order to attract your
sphere of influence and maximize awareness. I appreciate all that you have to offer to help us
promote our upcoming event schedule!
I would like to thank you for taking the time to review our information and I look forward to
speaking with you about how you can get involved with our events this year.
Sincerely,
Brandon Johnson
President
Gold Prospectors Association of America
Lost Dutchman’s Mining Association
43445 Business Park Dr.
Suite 113
Temecula, CA 92590
Office: 800.551.9707 x 149
Mobile: 951.972.0694
Fax: 951.699.4062
A Letter From The President
Vendors:
You’ve probably heard 90% of success is just showing up. As the manager of the
Gold Prospectors Association’s 2016 Gold & Treasure Show Circuit, it is my job to
maximize the other 10%. Promotion of our events determine how well attended,
and how beneficial our events become; and this is a process that starts long before
anyone shows up on set up day.
Those who attend our events are absolute prospecting and mining enthusiasts,
bringing along many of their families and friends. They range from experienced
and active miners, to beginners and social hobbyists. Most of our attendees hear
about our events through announcements and advertisements on our website,
publications, national press releases and social media. They may see a commercial
for our event on television, a sponsored ad through search or a poster placed
around town. All letting them know more about you before you arrive which can
make the difference in having another enthusiastic attendee and successful participation for one of our partners.
For this reason, vendors are highly encouraged to share information about their
business. Including details about the unique products or services they plan to
display in their booth, any social media presence they may have to better introduce someone interested in meeting you, along with any photos or videos that
may build excitement around your involvement. Awareness of your business, your
products and your brand will continue to play a valuable role in determining the
success of our Gold & Treasure Shows for you.
Let’s get started!
Vendors
Sponsorship:
Sponsors of the 2016 Gold & Treasure Shows will play an important role in
generating well over $100,000 this year to support local prospecting
communities, youth and veteran activities, and protection of public land access
for prospecting and mining. They do this through the donation of products and
services to federally recognized non-profit organizations supporting raffles and
fund raisers held during each of our events.
As a sponsor of the 2016 Gold & Treasure Show Circuit, your business or
organization will gain sponsorship recognition for your contribution throughout
the year. Along with logo placement in advertising and announcements on our
website, publications, national press releases and on social media, your products
will be on display during each of our 2016 Gold & Treasure Shows at the major
prize drawing booth, featured in promotional material related to raffle prizes on a
show by show basis all over the country, and will be raffled off at the end of each
show day (based on number of units received).
Each of our sponsors makes a full year commitment and participating products
are evaluated to determine their qualification and placement in various
promotions. Sponsorship of the Gold & Treasure Shows through product
donation is the single greatest way to gain visibility for your product and brand
on a national stage while showing your company’s support for the local prospecting community. The earlier you commit the more exposure you can expect!
Sponsorship
Lectures:
Do you want to create or solidify your following in a major market and on a big
stage? Do you have a product, technique or expertise that you want to share with
hundreds of captive listeners all at once? Could you benefit from the notoriety of
free promotion surrounding your presence as a guest speaker during the 2016
Gold & Treasure Show Lecture Series? If the answer is yes, give us a call.
Thousands of eager prospectors will be in attendance at each one of our events
this year, and hundreds of thousands will see promotion of our lectures while
considering their involvement. Lecture schedules will be featured in promotional
emails, posters, fliers, commercials, press releases and social media posts to
name a few. If you have the best information or expertise to offer, it will be your
name in that promotion and your stage during that event!
This year we will offer 4 daily one hour lectures at each of our 2016 GPAA Gold &
Treasure Shows and would be very interested to work with industry professionals,
celebrities, local experts and brand representatives who share a passion for
spreading valuable information to regional prospecting communities.
All you have to do is submit an application along with your presentation details to
be considered!
There is no cost to participate as a featured speaker and all the basic materials for
your presentation will be provided. Look for the best in class businesses to get
involved this year in their effort to spread valuable information to all the
prospectors in attendance this year.
Lectures
Nashville, Tennessee | October 8-9
500 Wedgewood Ave | Nashville, TN 37203
79
80
Main Entrance
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2
27 28
53 54
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4
29 30
55 56
82
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6
31 32
57 58
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8
33 34
59 60
83
9
10
35 36
61 62
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11 12
37 38
63 64
85
13 14
39 40
65 66
86
15 16
41 42
67 68
17 18
44 44
69 70
87
19 20
45 46
71 72
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21 22
47 48
73 74
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23 24
49 50
75 76
90
25 26
51 52
77 78
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92
*Lectures Held In Seperate Facility
Exhibitor booths are reserved on a first come, first served basis.
2
Standard pricing applies to a 10x10 booth space.
Special discounts may apply to reserving multiple booths and/or multiple events.
Call for availability.
3
Booth space is not guaranteed until full payment has been received by the GPAA
1
G
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P
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A
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A
For Exhibitor Booking Information:
Brandon Johnson
GPAA Tradeshow Manager
bjohnson@goldprospectors.org
1.800.551.9707 x 149
Nashville, Tennessee
Dayton, Ohio | October 22-23
1043 South Main Street | Dayton, OH 45409
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16
Main Entrance
17 18 19 20 21 22 23 24
25 26 27 28 29 30 31 32
33 34 35 36 37 38 39 40
41 42 43 44 45 46 47 48
49 50 51 52 53 54 55 56
57 58 59 60 61 62 63 64
65 66 67 68 69 70 71 72
73 74 75 76 77 78 79 80
81 82 83 84 85 86 87 88
89 90 91 92 93 94 95 96
Exhibitor booths are reserved on a first come, first served basis.
2
Standard pricing applies to a 10x10 booth space.
Special discounts may apply to reserving multiple booths and/or multiple events.
Call for availability.
3
Booth space is not guaranteed until full payment has been received by the GPAA
1
*Lectures Held In Seperate Facility
For Exhibitor Booking Information:
Brandon Johnson
GPAA Tradeshow Manager
bjohnson@goldprospectors.org
1.800.551.9707 x 149
Dayton, Ohio
Concord, North Carolina | October 29-30
4751 NC - 49 | Concord, NC 28025
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16
Main Entrance
17 18
19
20 21
22
23 24
25
26 27
28 29
30
31 32
33
34 35
36
37 38
39 40
41
42 43
44
45 46
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48 49
50 51
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53 54
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56 57
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59 60
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67 68
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72 73
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75 76
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78 79
80
81 82
83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101
Exhibitor booths are reserved on a first come, first served basis.
2
Standard pricing applies to a 10x10 booth space.
Special discounts may apply to reserving multiple booths and/or multiple events.
Call for availability.
3
Booth space is not guaranteed until full payment has been received by the GPAA
1
*Lectures Held In Seperate Facility
For Exhibitor Booking Information:
Brandon Johnson
GPAA Tradeshow Manager
bjohnson@goldprospectors.org
1.800.551.9707 x 149
Concord, North Carolina
LET THE GPAA HANDLE YOUR HEAVY LIFTING
AND SAVE ON TRAVEL COSTS
SHIP YOUR INVENTORY TO GPAA.
From there we will load your pallets on our truck and transport them from
show to show. Gone are the days of packing up your trailer and hitting the
road for days on end covering hundreds and hundreds of miles. We
understand that fuel and hotel costs can add up quickly, so we’re offering an
alternative. Now you can fly into any GPAA Gold & Treasure Show location
across the country and meet your product at the door! When the shows over,
re-wrap your pallets and leave the rest to us. They’ll be waiting for you at
the next show. It’s that easy!
***Must be committed to multiple shows. Inventory must arrive at GPAA between May 26th - June 2nd for Boise/Denver run, and between
September 22nd - September 29th for Nashville/Dayton/Concord run. Items received after the open window will be shipped back to
vendor at vendor’s expense.
***The cost is $100 per pallet per leg. Any inventory returning to GPAA is considered an additional leg. Vendor is responsible for shipping
cost for return of items. While GPAA will make it’s best effort to ensure the condition and on time arrival of your inventory, GPAA is to be held
harmless for vendors inventory up to and including total loss.
***Pallets arriving at GPAA should be 40”x48”. No more than 8’ tall and not to exceed 1500 lbs. NO HAZARDOUS MATERIAL CAN BE
ON ANY PALLET! THIS INCLUDES GAS AND OIL IN PUMPS. PUMPS MUST BE NEW AND FREE FROM GAS AND OIL.
***SEE VENDOR CONTRACT FOR PRE-PAYMENT TERMS
For Exhibitor Booking Information:
Brandon Johnson
GPAA Tradeshow Manager
bjohnson@goldprospectors.org
1.800.551.9707 x 149
Booth Reservations:
Booth space can be reserved by contract only. Contracts must be completely
filled out, initialed and signed as indicated to guarantee space. Payment
must also be made prior to space reservation confirmation. Refer to your
contract for more details regarding payment terms, cancellation and no show
policies.
Confirmation Packages:
For each show in which a booth space has been reserved, the purchasing
vendor will be supplied with a receipt for payment, all vendor badges purchased as well as any supporting documentation necessary for each show.
VENDOR BADGES WILL NOT BE REPLACED IF LOST OR STOLEN. Any additional vendor badges will need to be purchased at standard rates if available.
Set Up & Teardown:
Set up will open each Friday before the show from 12PM and will close at
6PM that day. Vendors are required to check in on Friday in order to avoid
potential forfeiture of space. Vendors will be allowed to set up on Saturday
morning from 8AM to 10AM. For safety reasons, set up must be completed
by 10AM on Saturday.
Teardown is prohibited prior to the close of the show. This policy will be
strictly enforced.
Vendor Information & Policies
Show Operations:
Vending may only be done from within your booth, during show hours. Solicitation of any kind will not be tolerated outside of your booth, and only
those with vendor badges will be allowed to conduct any type of vending.
Vendors found to be in violation of this policy may be removed from the
show without re-entry privileges or refund.
Parking:
Parking including overnight parking must be coordinated directly with the
facility. Confirmation packages may contain passes for vendor parking based
on availability but parking fees are not included with booth prices and will be
each vendor’s responsibility.
WiFi & Electricity:
Although many facilities may offer WIFI or other internet connectivity options, this service is not guaranteed and is not included with booth pricing.
Requests for access can be made during contracting and may be charged
based on going rates per venue.
Electricity will also be offered and billed per booth, per vendor. Requests
must be made on the space reservation contract and advance payment approved with the balance of the space reservation fees. Same day requests for
electricity may be accommodated based on circumstances and will incur
additional charges for delayed request.
For all other questions, please refer to vendor contracts, our website at
goldprospectors.org/goldshows/vendors, or direct questions to the Trade Show Manager.
Vendor Information & Policies
www.GoldProspectors.org/GoldShows