Table Rental Agreement and Tips for Selling

Kirk in the Hills
Mom to Mom Sale
Table Rental Agreement
•
The date of the sale is Saturday, March 21st, 2015. The time of the sale is 8:00 a.m. – 1:00 p.m.
Early bird is from 8:00 – 9:00 a.m.
•
Set up will be from 6:00 p.m. 8:30 p.m. on Friday, March 20, 2015. You must check in before
proceeding to your table for set up. At check in you will receive your table number and the approximate
location of your table.
•
Kirk in the Hills will open the doors on Saturday, March 21st at 7:00 a.m. the morning of the sale for
continued set-up. Kirk in the Hills is not responsible for any lost, stolen or damaged items.
•
You must have your table set by 8:00 AM on March 21st. No refunds will be given for any no shows
and your table will be available for others to rent.
•
You must be selling Mom to Mom sale items (baby/kids clothing, toys, maternity clothing, etc). At this
time, we only have 4 vendors spots available.
•
Renter will be provided with an 8’ (rectangular) table. Your space will be approximately 3’ deep.
This does not allow for rack space. Rack space may be purchased for $5.00 (one rack space per table
rental). You must provide your own rack. (ONLY A STANDARD SINGLE BAR HANGING RACK, NO
ROUND RACKS OR DOUBLE WIDE RACKS)
•
You will be provided a table to sell your items from. You must keep your items in the area assigned to
you and not have items protruding out into the walkways. You may also rent space for a rack (the
number of spaces is limited), which you must provide yourself. Your rack must fit into the space
provided and it is an additional cost.
•
There will be a large item area, overseen by volunteers from Kirk in the Hills. If you have large items,
please note these items, along with a description (manufacture, pattern, etc.) and the price you will be
asking for each item on the attached form. The large items room fee is $2 per item.
•
Table renters are expected to provide their own change and their own bags. Kirk in the Hills will not
provide these items. Renters are also expected to act as their own security for items that they bring to
sell. The church cannot be responsible if items or money are stolen from a renter.
•
Renters are expected to stay until 1:00 p.m. Renters should not begin to pack up their items
to leave before 1:00 p.m. (This is for the sake of those buyers who may be traveling between
resale events). There have been many complaints regarding this. If you pack up before
1:00pm you will not be allowed to sell at our sale in the future.
•
If you bring children with you to the sale, you are responsible for your own childcare and for
keeping them supervised. Refreshments and snacks will be available for you to purchase, if
needed.
•
If 20 tables have not rented by March 7, 2015, the sale will be cancelled. Your rental fee will be returned
at that time. There will be no refunds unless the sale is cancelled. Please return only the table
agreement page along with your check.
•
Kirk in the Hills is accepting a limited amount of business vendors at our sale. Please identify yourself as
one on your application. We reserve the right to decide what vendors we want to admit. If your
application is declined your application and fee will be returned to you.

A truck from Grace Centers of Hope or the Baldwin Center will be at the sale at 1pm for any unwanted
items. Receipts will be given for any donations.
If you have additional questions or concerns, please email kirkmom2mom@yahoo.com
Kirk in the Hills
Mom to Mom Sale
March 21, 2015
Table Rental Agreement
NAME:
ADDRESS:
PHONE NUMBER:
E-MAIL:
Number of Table(s) to rent: 8’:
@ $25.00 each
=
$
Rack space :
@ $5.00 each = $
(one rack space per table rental - rack provided by table-renter)
Vendor Table $40
Total Due: $
(table + rack)
Items being sold
by March 7th, 2015
Large Item Fees will be collected on Friday, March 20th during check in.
(Please fill out the attached page for large items and bring it with you along with money due
during the sale set-up on Friday, March 20th from 6-8pm)
I agree with all the above rules and regulations listed above:
SIGN HERE:
Please send your contract and payment to:
Kirk in the Hills Mom2Mom Sale
1340 West Long Lake Road
Bloomfield Hills, MI 48302
Please make check payable to: Kirk in the Hills
-------------------------------------------------Office Use Only:
Check #:
Registration/Check Confirmation Call/email:
Amount:
Date Received:
Courtesy Confirmation Call/email:
Kirk in the Hills
Mom to Mom Sale
March 21, 2015
Large Item Room Procedures
As noted in the Mom to Mom Resale Table Rental Agreement, certain items are too large to be displayed in
the standard table rental space. Therefore, these items are placed in a “Large Item Room” with similar items
from other sellers. In order to make the sale go smoothly for all parties involved, please carefully review the
following procedures. If you have any questions, please do not hesitate to contact the co-chairs of the event.
Procedures
1. There will be a large item area. If you have large items, please fill out the large item form. All large
items MUST be checked-in and paid for by 8pm during Friday night set up. See attached
sheet for large items. If you cannot make the Friday night set up please discuss other arrangements
for your large items with the sale organizer. Large items are $2 per item.
2. Complete the enclosed “Large Item Room Form” thoroughly before arriving at Kirk in the Hills Church
to set-up. Please provide a detailed description of each item being placed in the Large Item Room, as
many sellers will have similar merchandise. If you are willing to negotiate on the sale price of items,
please indicate the lowest acceptable price. The people working the Large Item Room will not reveal
these prices to a purchaser; but, will then have the ability to sell your item if an acceptable offer is
made.
3. Large items are such things as: bikes, crib, changing table, stroller, large race tracks, swing, exersaucer, bouncy seat, easels, outside toys, beds, are not allowed at your table and must be sold
through the large item area only.
4. All Large Items must be tagged prior to check-in on Friday evening using the Large Item tags
provided.
5. Complete the attached “Large Item Room Price Tag” for each of your items and securely attach it to
your item. Please note that you will need to add the table number after you check in and receive that
information.
6. Please check in your Large Items before you begin setting up your table. When proceeding to the
Large Item Room, please bring all of your items down at one time and find one of the members to
help you check them in properly. Do not leave your items unattended with the intention of returning
later to get them checked in. This can cause delays for everyone, so please be prepared when you
check in.
7. Sellers can collect their money from Large Item Room sales shortly after the completion of the sale.
8. You are responsible for pricing and tagging your own items, and arranging them in an attractive and
orderly manner. This will help you sell your items. Items must be clean.
9. Kirk in the Hills will allow car seats to be sold in the Large Item Room as long as the car seat does
not exceed the expiration date of the car seat (usually 6 years from the date of manufacture).
Expiration dates are usually found stamped into the plastic of the car seat or on a consumer label
(usually on the side or bottom of the car seat). Please do not sell a car seat that is broken, missing
parts or if it has been involved in an automobile accident.
10. Cribs: As of December 2010, U.S. law outlaws drop-side cribs. Kirk in the Hills Mom to Mom sales
will not be allowed to sell drop-side cribs Large Item Room!
* Note: The church has the right to refuse to sell any broken or damaged merchandise in the
Large Item Room.
Kirk in the Hills
Mom to Mom Sale
Large Item Room Form
Name:
Table #:
Item #
Negotiable?
Yes or No
If yes, indicate
lowest
acceptable
price
Description
Price
Marked
Seller Initial
here for any
price
adjustments
made during
sale
1
2
3
4
5
6
7
8
9
10
Amount paid to table renter
Please fill out this form prior to bringing items to large item room during set up.
If you have more than 10 items, please staple your sheets together.
The church is not responsible for lost or stolen items.
Table Renter Signature (upon submission of form)
Table Renter Signature (upon collection of funds at close of sale)
Sold price
Large Item Tags
Price:
Price:
Item Description:
Item Description:
Table #:
Table #:
Sold Price:
Sold Price:
Price:
Price:
Item Description:
Item Description:
Table #:
Table #:
Sold Price:
Sold Price:
Price:
Price:
Item Description:
Item Description:
Table #:
Table #:
Sold Price:
Sold Price:
Tips for Selling! (Courtesy of mom2momlist.com)
Come prepared! Bring enough bags (Kroger, Meijer, etc.) to put the items in that you sell.
Come with plenty of $1’s and change. It is your responsibility to have this for your customers.
Don’t leave your money accessible to the general public. A hip bag is a good idea since it has more than one
compartment.
You will be offered a lower price at one time or another. It is up to you if you want to bargain. You do not
have to take anything less than you want. But remember you are reselling used items and will not get retail
price for them.
Make sure if you have items under the table that they are accessible and easy to see.
Making a sign to let the public know what size and sex of clothes you have will make things go easier.
Make sure that your items are CLEAN. If there is a problem (zipper needs replacing) you should make sure
that is known. It is the responsibility of the buyer to check it out, but if you are up front and let them know,
they will know that your table is a reputable one.
If you have a rack, make sure that it is secure so it won’t fall over if the items are pushed from one end of it
to the other by buyers.
It is a good idea to have a helper at your table. First, for one of you to be there during the sellers pre-sale
time. You want to make sure that someone is at your table at all times. Also, during the day you may need to
take a quick break and it isn’t the organizers responsibility to watch your table. Also, if you get busy, it’s nice
to have extra hands helping.
If you are not willing to barter on the price, post a sign that all prices are firm. On the other hand, if you are
willing to barter, you may want to put a sign saying "no reasonable offers refused". Many people won’t even
consider going down in price for the first hour or two. It’s all up to you. After all, it’s your table.
If you are sharing a table with someone else, make sure that you have different tags to collect as you make
the sale to assure both parties get their rightful monies.
Sometimes after the sale the organization accepts donations. (Kirk in the Hills will not be accepting
donations however, we will have a truck from Grace Centers of Hope or the Baldwin Center at
the sale at 1pm) If you don’t want to haul the unsold stuff back home, inquire about it. They will be
handing out receipts for any donations given.
If you have big items, you need to decide what price to put on them as they are usually in the big item room
and if you are willing to come down, state how much & at what time during the sale.
Clearly label each item with price AND size. It also helps to sort your items by size.
Make sure all your items are clean. Do your best to get out stains. If you are selling large items, make sure
you clean those also - people are more likely to buy an item that looks newer, than one where they would
have to clean up before use.