MEET INFORMATION - University of Arizona Athletics

2015 WILLIE WILLIAMS
CLASSIC – HIGH SCHOOL
Roy P. Drachman Stadium
501 S. Plumer
Tucson, Arizona
THURSDAY, MARCH 19, 2015
(High School Unseeded Section)
FRIDAY, MARCH 20, 2015
(HS Seeded Section & Dave Murray Distance Carnival)
SATURDAY, MARCH 21, 2015
(HS Seeded Section Finals & College/Open Section)
MEET INFORMATION
2015 WILLIE WILLIAMS CLASSIC
HIGH SCHOOL MEET INFORMATION
MARCH 19 – 21, 2015
ENTRY DEADLINE: MARCH 16, 2015 by 5:00PM PST MEET ENTRY WEBSITE: www.directathletics.com You must register your team & roster on MaxPreps prior to meet!! TEAM ENTRY INFORMATION Each team can submit THREE athletes per event!!! Athletes will be seeded into sections based on times listed in a descending order list. The top marks in each event will automatically be entered into the seeded sections of the meet. If an athlete does not make the seeded sections, then they will be placed into the unseeded section on Thursday. § If an athlete competes in the unseeded section of the meet…they will NOT be allowed to compete in the seeded sections of the meet!! This is a per event rule…for example, if an athlete gets into the seeded section of the 100m and they are also running the 200m, but they get into the unseeded section of the 200m, then they will run in the seeded section of the 100m and the unseeded section of the 200m. § There will be NO additions or substitutions on the day of the meet…scratches only can be made!! All entries are subject to verification by the meet management. Please include 2014 or 2015 best marks only, meet name, location, and date!! Entries that cannot be verified are NOT guaranteed and will be accommodated only if space permits. A.I.A rules will apply and state qualifying information will be handled by meet management. All athletes MUST represent teams from member schools of their state associations. Any unattached/open high school athletes may enter the college/open portion of the meet and entry acceptance will be at the discretion of meet management based on entry mark. Relay Event Entry Procedure Team will be allowed to enter (one) relay team per school. Please enter actual relay marks that have been achieved in the 2015 season only. After entering your seed mark for each relay event on-­‐line, you will have spaces to enter up to 8 athlete’s names per relay. Please include all four runners (in order, spaces 1-­‐4) and any alternates (up to 4 per event, spaces 5-­‐8) in the 8 spaces provided under each relay. You must enter each member of the relay team and any alternate(s) for the relay so we may assign a bib number for each member. Any relay runners who may compete on a relay team must be entered into the meet and have a bib number to compete. Sanctioned States – AZ, TX, CA, NV, NM, UT A list of those athletes that have qualified for the 2015 Willie Williams Classic will be posted on www.arizonawildcats.com on Tuesday, March 17, 2015, 5:00PM PST. IF YOU ARE NOT LISTED, YOU HAVE NOT QUALIFIED. ENTRY FEE INFORMATION There will be an entry fee of $200 per team. Boys and Girls teams are considered separate. All entry fees are non-­‐refundable and nontransferable. Teams entering with seven (7) or less athletes will pay a fee of $25 per athlete. All payments must be received prior to the competition or on the day of the competition. Team packets will not be released if payment is not received. Plan ahead and request payment from your school districts far enough in advance. P.O. forms will be accepted If you need to get a copy of our W-­‐9 Form, you must contact our Accounts Payable office at (520) 626-­‐3108 and they will fax you a copy. Please make your check out to and mail to: UNIVERSITY OF ARIZONA – TRACKCATS Attn: Francesca Green McKale Memorial Center 1 National Championship Dr. #224 Tucson, AZ 85721 IMPORTANT DATES §
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Monday, February 16, 2015 ~ Monday, March 16, 2015 ~ Tuesday, March 17, 2015 ~ Wednesday March 18, 2015 ~ Wednesday March 18, 2015 ~ Thursday, March 19, 2015 ~ Thursday, March 19, 2015 ~ Friday, March 20, 2015 ~ Saturday, March 21, 2015 ~ Friday March 27, 2015 ~ Online entry page opens for registering… www.directathletics.com ENTRY DEADLINE at 5:00pm PST!!! List of accepted entries posted online and sent via email (5:00pm PST) Heat Sheets posted and sent via email (5:00pm PST) Confirm your team & all competing athletes are registered on MAXPREPS Team packet pick-­‐up at Drachman Stadium (11:00am – 1:00pm) Mandatory High School Coaches Meeting (1:30pm in the Clerks Tent) Team Packet pick-­‐up at Drachman Stadium (10:00am – 12:00pm) Team Packet pick-­‐up at Drachman Stadium (7:30am – 9:30pm) Last day to appeal any result discrepancies seen on MAXPREPS Please contact Tyler Antosh for entry questions: tantosh@email.arizona.edu: (520) 603-­‐0734 cell Please contact Francesca Green for all other questions: fegreen@arizona.edu: (520) 626-­‐8300 office HOW TO ENTER – WWW.DIRECTATHLETICS.COM Each coach must have a Direct Athletics username and password for his/her school. If you do not know your username and password, you will be able to create one or retrieve your existing account by following the instructions below. You will use the same account to enter all meets run through Direct Athletics. In the High School divisions all athletes must be entered using a TEAM account…No unattached athletes will be allowed to enter the competition. Individual entries made by anyone not affiliated with the coaching staff or school administration will NOT be accepted into the meet. Please designate one coach or staff member to process your entry information. Only one team account and password will be provided per team. If you already have a Direct Athletics account of your track and field team and know your username and password: 1. Go to www.directathletics.com 2. In the login box, enter your username and password and click Login. (Remember that your password is case-­‐sensitive). If you do NOT know your username and password, proceed as follows: 3. Click on the link “New User” Click Here” 4. Follow the onscreen instructions. You will be able to create a new TEAM account online or retrieve forgotten information for an existing account. Most coach accounts control a school’s men’s AND women’s team. You control ONLY one gender at a time, so you complete the below steps for your men and then switch to your women’s team and repeat the process (or vice versa). The team you are controlling is listed on the blue navigation bar across the top of your account. Important notes regarding online entries: §
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For each relay squad, you must enter at least four and up to six relay athletes (four + two alternates). You must enter ALL athletes online in order for them to compete. This includes relay only athletes and relay alternates. All schools must enter athletes through a TEAM account. No unattached athletes may be entered through a TEAM account. You may edit and update your entries online anytime before the entry deadline. All submitted entries in the system at the entry deadline listed above would be considered FINAL. Please be sure to print a copy of your team’s entries and bring it to the meet as confirmation. Please pay special attention to the spelling of your athlete’s names, their respective events and marks submitted. Be sure to list ALL potential alternate names by the respective deadlines. 2015 WILLIE WILLIAMS CLASSIC
HIGH SCHOOL MEET INFORMATION
MARCH 19 - 21, 2015
Roy P. Drachman Stadium
Hosted by The University of Arizona
Admission Spectator admission prices are listed below: Purchased in Advance Game-­‐day Prices Programs $8.00 – Adults $10.00 – Adults $5.00 – All Days (One time Fee) $5.00 – Seniors & Youth $7.00 – Seniors & Adults $20.00 – Adult 3day Pass $20.00 – Adult 3day Pass $12.00 – Senior & Youth 3day Pass $12.00 – Senior & Youth 3day Pass Spectators can purchase tickets ahead of time online at the website at www.arizonawildcats.com. AIA Cards will not be accepted for meet entry! Any outside food for spectators will not be allowed into the facility. Food & drinks for the athletes must enter with the teams through the athlete entrance at the Northeast side of the stadium! Spectators are NOT allowed on the track at any time. Athlete & Coaches entrance Coaches and student-­‐athletes may only enter Roy P. Drachman Stadium on the northeast end, closest to 15th Street. All credentialed student-­‐ athletes and team personnel will be allowed access through the parking lot located between the Roy P. Drachman Stadium and Murphey Soccer Complex. ALL athletes, coaches, and team personnel must enter through this gate only!! (See Map) Awards Willie Williams Classic/USA track Coaches Association medals will be awarded to the top three finishers in each event as well as relays in the seeded section of the meet. There will also be an award for the first place finisher in the unseeded section on Thursday. Awards will be handed out at the end if each final event. Field event awards will be handed out at the event site. Bib Numbers/Hip Numbers All Athletes are to wear their bib numbers on the front of their uniforms, with the exception of the pole vaulters, who can wear it on the back of your uniform. Hip numbers are to be worn on the athletes left hip. For all distance races the runners will also wear a hip number on the upper right-­‐hand shoulder of the athlete. Coaches Boxes Coaches will NOT be allowed on the track and/or infield. Please instruct student-­‐athletes, athletic trainers, managers, etc. to stay behind the fence that circles the track when not in competition or attending to an injured student-­‐athlete. There will be coaches’ boxes set up for the pole vault only to be utilized during the warm-­‐ups but they will be asked to leave the infield at the start of the event. There will also be coaches’ boxes set up outside of the venue to be used for the throwing & jumping events. Electronic Devices Please be advised of the following pac-­‐12 regulations: “the use of personal stereo devices (e.g. Video cameras, cell phones, headphones, etc.) are prohibited in the official warm-­‐up and competitive areas (designated by the host institution) for both regular season and the conference championship. The meet referee will issue a warning to anyone using such a device. A second violation of the rule at the same meet would result in disqualification from that meet.” That will include anywhere within the stadium fences, except the training tent, bleachers, and spectator area on the west side of the stadium. Event Check-­‐In Procedure The initial clerk of the course and field event check-­‐in will be located on the Northeast side of the stadium, inside of the Murphey Soccer Complex (See Map). Student-­‐athletes competing in both running events and field events at the same time must check in at the initial clerks tent and, when escorted onto the infield for field event, they must get their hip number for their race at the final staging tent. They are responsible for reporting to the starting line for their running event, if they are in a field event. Field Events Field participants must check-­‐in with the head judge of their event NO LATER THAN 30 minutes prior to the start of their event. If they are not check-­‐in they will be scratched from the event. They may be in the area of their event for warm-­‐ups one hour prior to the competition and 90 minutes in the pole vault and high jump events. Running Events Athletes may check in for their track event 1 hour prior to the start of their event. Athletes must be checked in for their event 15 minutes prior to the start of their event…if they are not checked in 15 minutes prior to the start they will be scratched!!! Athletes are to report to the initial clerking tent 15 minutes before the start of their race, which is located inside Murphey Soccer Field. At that time they will be escorted out to the final staging tent located at the North end of the track. §
First Call: 40 minutes before start of event §
Second Call: 30 minutes before start of event §
Escort to Final Staging: 15 minutes before start of event §
Final Staging & Hipping: 10 minutes before start of event 2015 WILLIE WILLIAMS CLASSIC
HIGH SCHOOL MEET INFORMATION
MARCH 19 - 21, 2015
Roy P. Drachman Stadium
Hosted by The University of Arizona
Field Access Coaches will NOT be allowed on the track and infield. Please instruct athletes, trainers, managers, etc. to stay behind the fence that circles the track when not in competition or attending to an injured athlete. There will be coaches boxes set up for the pole vault only to be utilized during the warm-­‐ups…then coaches will be asked to leave the infield. Implement Weigh-­‐ins Implement weigh-­‐ins are located in the building located at the North end of the track stadium (See Map) and must take place during the listed times below. All implements will be impounded at the time of weigh-­‐in. Certified implements will then be transported to the event site. Only certified implements may be used during official warm-­‐ups and competition. Meet management will provide a small selection of implements for use by any competitor. If your implement is not certified…it cannot be used for warm-­‐ups or competition. WEIGH-­‐INS WILL CLOSE AT TIMES BELOW!!! §
Thursday 12:00pm – 2:00pm §
Friday 8:30am – 10:00am & 2:00pm – 4:00pm §
Saturday 8:00am – 9:30am Shot Putters DO NOT put the shots on the grass or on the track. Putting the shot in any other area other than the shot impact area will result in disqualification!!! Medical Staff & Athletic Trainers The University of Arizona athletic trainers will set up in the North end of the track stadium (See Map). Your trainers may also set up in this area. University of Arizona athletic trainers are prohibited from providing treatment or taping of any High School athletes. Emergency Medical Services & First Aid technicians will be onsite to provide first aid care if it becomes necessary. Meet Flow For all running events, athletes must report to the initial clerks tent 15mins prior to the start of their event. They will then be escorted to the final staging tent for hipping and escort out to the start line. Parking Parking around the fenced area of Roy P. Drachman stadium is free of charge and open to the public. Parking inside of the stadium and by the soccer field will be closed. Parking is available on a first come, first serve basis. Spikes Spikes with one-­‐quarter (1/4”) or three-­‐eighths (3/8”) will be allowed. Warm-­‐up/Cool-­‐Down Area No warm-­‐ups are permitted on the track at any time. Murphey Soccer Complex will be used for warm-­‐up and cool-­‐down, located on the east side of the stadium. Blocks and hurdles will be provided and there will be lanes in the middle of the soccer field. Relay Cards Relay Cards will be completed by the coaches during the coaches’ meeting on Thursday, March 19, 2015, if there are changes. In order to provide accurate relay names to the announcer, changes in relay teams must be reported to the clerk 30 minutes prior to the race. Team Tents Teams will be allowed to set-­‐up their tents in the northwest corner of the stadium or along the east side of the warm-­‐up track (pop-­‐up tents only near the warm-­‐up track). To order a tent for your team, please contact Arizona Party Rentals at 520-­‐327 6678. Team tents may also be set up at the very top of the West side bleachers on a first come first serve basis. No umbrellas will be allowed in the main grandstands. Packet Pick-­‐up Packet pickup will be at the designated times listed on under the important dates. The table will be located outside of the Officials room by the athlete drop-­‐off entrance. Preferred Lanes When preferred lanes are needed for seeding purposes, the following will be used: 5-­‐6-­‐4-­‐7-­‐3-­‐8-­‐2-­‐9-­‐1. !
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2015 WILLIE WILLIAMS CLASSIC
ROY WILLIAMS
P. DRACHMAN STADIUM
2013 WILLIE
CLASSIC
TUCSON, ARIZONA
March 19 - 21,STADIUM
2015
ROY P. DRACHMAN
TUCSON, ARIZONA
MARCH 14 - 16, 2012
th
15 STREET
BUS DROPOFF
TEAM AREA
& TENT
SETUP
BATHROOMS
JAVELIN THROW
SHOT
PUT
LONG/
TRIPLE
JUMP
(NE)
NORTHWEST
GRANDSTANDS
COACHES BOX
POLE
VAULT
LONG/
TRIPLE
JUMP
(SW)
EMS & MEDICAL
SOUTHWEST GRANDSTANDS
TEAM
WARM-UP
AREA
EAST GRANSTANDS
PRESSBOX & ANNONCERS
MURPHEY
SOCCER
FIELD
ATHLETES, STAFF &
COACHES ONLY
BEYOND THIS POINT
LONG/
TRIPLE
JUMP
(NW)
!
AWARDS
MEDIA & SID’S
DISCUS
THROW
LONG/
TRIPLE
JUMP
(SE)
PROTEST
TABLE
HIGH JUMP
SOUTH
GRANDSTANDS &
SCOREBOARD
PUBLIC
ENTRANCE
COACHES BOX
BATHROOMS
INITIAL
CLERKS
TENT
WEIGHTS
&
MEASURES
TENT
TIMING
BOOTH
MIXED &
RECOVERY
ZONE
WINSETT STREET
HAMMER
THROW
= ATHLETE
FLOW
SPRINT WARM-UP LANES W/ BLOCKS & HURDLES
COACHES
BOX
ATHLETES, STAFF &
COACHES ONLY
BEYOND THIS
POINT
HANDICAP PARKING ONLY
MEDICAL &
TRAINERS
TENT
OFFICIALS
ROOM
FINAL
STAGING
TENT
NO PARKING ANYTIME
TEAM &
OFFICIALS
ENTRANCE
IMPLEMENT
WEIGH-INS
ATHLETIC
TRAINERS
&
MEDICAL
TENT