Application Form

Application Form
Please carefully read the content of this Form, as well as the ART SAFARI BUCHAREST Terms and Condition.
Acceptance of your application will be decided based on the information from the Application Form and the
Application File and will be communicated to applicants through a written notification. The Application Form and
the Application File as accepted by the letter of acceptance, together, represent the exhibition contract and are all
governed by ART SAFARI BUCHAREST Terms and Conditions.
Applicant (as it would be published in ART SAFARI BUCHAREST catalogue):
Official company name:
Director:
Owner:
Contact person:
Telephone:
Address:
Telephone:
Fax:
E-mail:
Mobile:
Website:
Invoice details
Headquarter address:
VAT no.:
The Exhibitor agrees to apply for an exhibition project in one of the following sections:
□
Contemporary Art – MAIN SECTION
□
Modern Art (Museums and Cultural Institutions) – SUPPORTING SECTION
□
Art Business & Media – SUPPORTING SECTION
Stand category:
2
§
Small stand - 15 m = 1.125 EUR + VAT
§
Medium stand - 35 m = 2.625 EUR + VAT
§
2
2
Large stand - 70 m = 5.250 EUR + VAT
The payment for the stand will be made within 7 (seven) weekdays from receipt of the invoice.
The rental fee covers, besides the rent for the stand space throughout the fair, including stand assembly and
dismantling, exhibition walls painted white, general lighting, power supply, booth sign, one entry in the Art Safari
official catalogue (double page, one photo), free Wi-fi, a number of VIP packages, exhibitor passes and artist
passes (depending on the stand size, detailed in the Annex).
Application Dossier
The applicant is required to submit this Application Form and a Participation File (electronic or hardcopy) containing
the following information:
1. Detailed information about the exhibitor:
§
Date of establishment, brief history and goals;
§
The exhibition program of the gallery for the past two years (exhibition name, the artists represented, the
concept of the exhibition, etc.);
§
List of artists represented;
§
Art fairs attended in the past two years and art fairs the applicant intends to participate in during 2015;
This form and its attachments should be sent to ART SAFARI
E-mail: info@artsafari.ro; fax: +40 21 313 15 21
postal address: Art Safari Bucharest, C. A. Rosetti Street, No. 5, district 1, 010281 Bucharest, Romania
THIS FORM CONSISTS OF TWO (2) PAGES AND SHOULD BE SUBMITTED AS ONE DOCUMENT.
1
§
Brief description of the exhibition planned within Art Safari, namely: the items to be exhibited, the exhibition
theme, the stand concept.
2.
Galleries applying for the Contemporary Art section must provide additional information, for each exhibited
artist within ART SAFARI:
§
CV
§
Min. 5 images (submitted in digital format; tiff or psd format, CMYK, one layer or jpeg, CMYK, min. 300 dpi) of
works belonging to the artist to be exhibited and which will be present in the stand, and technical details
thereof – author, title, technique, size, weight if applicable, year.
3.
Galleries applying for the Modern Art (Museums and Cultural Institutions) section must provide additional
information, for each item intended to be exhibited:
§
For each item to be exhibited: a) minimum one image; b) technical details – author, name, technique,
dimensions, weight, if applicable, year, conservation status, restoration interventions occurred, if applicable
and significant, etc.
Important notes
1.
2.
3.
Application File requirements need to be filled out in word format and submitted in a single pdf document (when
submitted via email).
The Application File cannot be replaced by exhibition or artist catalogues; however it is not forbidden to add important
catalogues, if relevant.
Applications will be evaluated only if all the above requirements are fulfilled.
Summarized Conditions
1.
The Application file is subject to evaluation by the Selection and Organization Committee (SOC). The objects/artists
nominated are considered as being accepted only based on the letter of acceptance of SOC. The exhibitor will not
add or remove objects/artists to those enlisted in the accepted application file, without previous notification,
by an addendum to the Application File, and SOC acceptance. In case of deviations resulted from unforeseen
events regarding the artist or the exhibitor, SOC will be informed in due time.
2.
After admission, the exhibitor will pay a rental fee as follows:
§
A single instalment: The exhibitor shall pay the amount specified on the invoice representing the rental fee
and additional services, if applicable, within 7 (seven) weekdays of receipt of the invoice. If paid immediately
upon receipt of the invoice, the exhibitor will receive a 2% discount.
§
Two instalments: A down payment of 50% within 7 calendar days of receipt of the invoice, the remaining
th
50% being paid no later than May 4 , 2015
In case of payment delays of more than 5 days, a 10% penalty fee will be charged on the full amount or part of the
full amount.
Payments will be made by bank transfer to the account specified by ART SAFARI in the invoice.
I hereby confirm that the information provided in the present Application Form and Application File are
accurate. I have acknowledged the effects of the present Application Form and ART SAFARI BUCHAREST
Terms and Conditions.
Date:
This form and its attachments should be sent to ART SAFARI
E-mail: info@artsafari.ro; fax: +40 21 313 15 21
postal address: Art Safari Bucharest, C. A. Rosetti Street, No. 5, district 1, 010281 Bucharest, Romania
THIS FORM CONSISTS OF TWO (2) PAGES AND SHOULD BE SUBMITTED AS ONE DOCUMENT.
Name, Title, Signature:
2
ANNEX
– part of the Application Form
Depending on the stand size, in addition to products and services already mentioned in the Application Form and
ART SAFARI BUCHAREST Terms and Condition, each participant will also receive:
§
§
Small stand - 15 m
2
•
2 VIP packages
•
5 invitations for Preview
§
•
3 exhibitor passes throughout the fair
•
3 artist passes
•
3 ART SAFARI catalogues
Large stand - 70 m
2
•
2 exhibitor passes throughout the fair
•
one artist pass
•
5 VIP packages
•
2 ART SAFARI catalogues
•
20 invitations for Preview
Medium stand - 35 m
2
•
5 exhibitor passes throughout the fair
•
3 VIP packages
•
10 artist passes
•
10 invitations for Preview
•
5 ART SAFARI catalogues
Notes
1.
VIP package offers several benefits, such as: unlimited access to Art Safari, invitation to Preview, invitation to opening
and closing party, unlimited access to VIP Lounge, one Art Safari catalogue, free visit to partner museums and
institutions, access to all VIP events (by reservation only). One VIP package is valid for two persons and is nontransferable.
2.
Only Contemporary Art galleries will receive artist passes.
3.
One invitation for Preview is valid for two persons and is non-transferable.
4.
Several additional services (additional lighting/walls, furniture rental, special design for the booth, deposit services
before/after the art fair, additional catalogue pages, additional VIP packages, access passes etc.) can be contracted
from the Organiser. A list of additional services and fees will be available with at least two months before the event.
5.
For stand assembly/dismantling, exhibitors may request temporary passes for their technical staff with at least one
month before the event.
This form and its attachments should be sent to ART SAFARI
E-mail: info@artsafari.ro; fax: +40 21 313 15 21
postal address: Art Safari Bucharest, C. A. Rosetti Street, No. 5, district 1, 010281 Bucharest, Romania
THIS FORM CONSISTS OF TWO (2) PAGES AND SHOULD BE SUBMITTED AS ONE DOCUMENT.
3