AGENDA NINTH REGULAR MEETING OF THE ONE HUNDRED

AGENDA
NINTH REGULAR MEETING OF THE ONE HUNDRED AND
TWENTY SIXTH COUNCIL OF THE TOWN OF CARLETON PLACE
Tuesday, April 14, 2015 Council Chambers at 7:00 p.m.
I
OPENING PRAYER
II
DISCLOSURE OF PECUNIARY INTEREST
III
MINUTES OF PREVIOUS MEETING
Minutes of the Eighth Regular Meeting of the 126th Council of March 24, 2015
IV
DELEGATIONS
None
V
COMMUNICATIONS
126172 – 126190 (copies of communications are available to view in the Clerk’s Dept.)
VI
READING OF BY-LAWS
None
VII
STANDING COMMITTEES
Policy Review Committee – March 24, 2015
126172 126173 126174 126175 126176
Physical Environment Committee – April 7, 2015
126128 126179 126182 126185 126187 124442 126181
Planning and Protection Committee – April 7, 2015
126188 126189
VIII
OTHER BUSINESS
IX
MAYOR’S ANNOUNCEMENTS/DATES TO REMEMBER
X
BY-LAW NO. 17-2015 CONFIRMING COUNCIL PROCEEDING
XI
SINGING OF O CANADA
XII
ADJOURNMENT
Policy Review Committee
Council Report
th
March 24 , 2015
126172
Received from
Addressed to
Date
Topic
United Way Toronto
Paul Knowles, Chief Administrative Officer
March 19th, 2015
Late Payment Settlement
SUMMARY
As part of a Class Action Settlement, $3,956.32 has been paid by the
Town of Carleton Place (Hydro) to Lanark County Social Services as a
charitable donation. These funds have been distributed through the
Low Income Assistance Program.
COMMENT
For Council’s Information
STAFF RECOMMENDATION
Receive and record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
126173
Received from
Addressed to
Date
Topic
Kory Earle
Paul Knowles, Chief Administrative Officer
March 17th, 2015
Annual Bunny Run
SUMMARY
Kory Earl wished to inform Council about the Annual Bunny Run on April
5th, 2015.
STAFF RECOMMENDATION
THAT Council receive the information.
COMMITTEE DECISION
Information for event was presented. Receive and record
COUNCIL ACTION
Receive and record
Policy Review Committee - March 24th, 2015 - Page 2
126174
Received from
Addressed to
Date
Topic
Paul Knowles, Chief Administrative Officer
Policy Review Committee
March 20th, 2015
Closed Meetings
SUMMARY
As authorized by the Municipal Act, Council should review selected
items in closed session.
STAFF RECOMMENDATION
THAT in accordance with Section 239 of the Municipal Act, S.O. 2001,
that the meeting be closed to the public with the following agenda:
AGENDA
17-03-15-1
personal matters about an identifiable individual, including
municipal or local board employees: General Nature Municipal Heritage Committee
17-03-15-3
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature - Old Train
Station
24-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature - Roy
Brown Park
COMMITTEE DECISION
THAT in accordance with Section 239 of the Municipal Act, S.O. 2001,
that the meeting be closed to the public with the following agenda:
AGENDA
17-03-15-1
personal matters about an identifiable individual, including
municipal or local board employees: General Nature Municipal Heritage Committee
17-03-15-3
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature - Old Train
Station
24-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature - Roy
Brown Park
Policy Review Committee - March 24th, 2015 - Page 3
126174 Continued
REPORT TO COUNCIL
17-03-15-1 Receive and record
17-03-15-3
Receive and record
24-03-15-1
Bring forward
COUNCIL ACTION
Receive and record
126175
Received from
Addressed to
Date
Topic
Carleton Place Curling Club
Duncan Rogers, Clerk
March 23rd, 2015
Temporary Extension of Their Liquor License
SUMMARY
The Curling Club is asking for a letter from the Town stating that the
Town has no objections to a temporary extension of their liquor license
to include the existing ice shed area for the purpose of hosting a
dance/concert.
STAFF RECOMMENDATION
THAT the Town provide a letter stating that there is no objection to the
extension of the proposed extended licensed area.
COMMITTEE DECISION
THAT the Town provide a letter stating that there is no objection to the
extension of the proposed extended licensed area.
COUNCIL ACTION
Receive and record
Policy Review Committee - March 24th, 2015 - Page 4
126176
Received from
Addressed to
Date
Topic
Kory Earle
Policy Review Committee
March 23rd, 2015
People First
SUMMARY
In addition to funds provided directly by the Town, for the past several
years, the Town (through the former Mayor’s discretionary funds) has
paid for the phone line for the People First office. People First is asking
that the Town continue to fund this cost directly. Note - the Town has
already committed to provide $2,000 to People First in 2015.
COMMENT
The Town often receives specific requests for funds that do not fit within
a municipal budget so a number of years ago, Council established the
Community Enrichment Grant program with an annual budget. All
funding requests, that are not covered by specific budgets, were to be
considered, and if approved, were to be funded from this budget. Over
the years criteria have been established to guide the evaluation of
requests for funds from this budget. This specific request is an ongoing
operational expense and therefore does not meet the criteria for
funds. However, if from time to time, Council wishes to provide funds
even if the request does not match the criteria, Council is free to
overrule the criteria and approve the request.
STAFF RECOMMENDATION
THAT Council determine if additional funding should be provided to
People First from the Enrichment Grant program.
COMMITTEE DECISION
THAT Council approves funding the cost of People First phone line
(approximately $900) for 2015 from the Enrichment Grant.
COUNCIL ACTION
Receive and record
Physical Environment Committee
Council Report
th
April 7 , 2015
126128
Received from
Addressed to
Date
Topic
Megan Thompson
Duncan Rogers, Clerk
February 4th, 2015
Parking Issue on McLaren Street
SUMMARY
Ms. Thompson is identifying a problem that has been created for herself
due to the parking restrictions that has been put in place on McLaren
Street along with the reconstruction of the street which Ms. Thompson
feels has caused her to lose a parking spot in her driveway. Ms.
Thompson would like to widen her driveway, but due to a tree in the
grass boulevard, which is on Town property, she is unable to do this.
She feels that she was mislead at the Construction Open House as
there was to be parking on both sides of the street, otherwise she would
have petitioned to have the tree removed. She would like to have the
tree removed, and as an interim solution, is requesting that the Town
permit one parking spot in front of her property that is currently
restricted, until the tree is removed.
COMMENT
At the Construction Open House, in the spring of 2014, there was no
commitment to on street parking one way or the other by staff, the main
focus of residents of McLaren Street was the retention of the treed
boulevard, which was accommodated. Also, all residents were notified
in advance of parking restrictions being imposed and comments were
requested. Regardless, staff feel that the tree that Ms. Thompson is
referencing is in questionable condition and should be reassessed in the
spring. Also, by making an alteration to parking restriction in front of her
property does not necessarily address her concerns as anyone could
use this parking space. Staff feel that a meeting with Ms. Thompson
may shed light on other possible solutions to her concerns.
UPDATE - April 7th, 2015
Staff have met with Ms. Thompson and feel that the issue of widening
her driveway has been resolved.
STAFF RECOMMENDATION
Receive and record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
th
Physical Environment Committee - April 7 , 2015 - Page 2
126179
Received from
Addressed to
Date
Topic
Wayne Fraser, Public Works Development
Coordinator
Physical Environment Committee
March 26th, 2015
Waste and Recycling Initiatives Report
SUMMARY
A new and improved recycling program became effective June 1st, 2013
in the Town of Carleton Place. There were significant changes made to
the old program in an effort to increase the program’s efficiency and
usability thereby maximizing the amount of blue box material diverted
from disposal in the immediate sense. These changes were also
designed to limit future waste increases to only that which is
proportional to demographic and developmental growth.
In the spring of 2012, while the old recycling program was still in place,
the Carleton Place Public Works staff conducted a waste audit and
sampled 25 randomly selected houses on two consecutive weeks and
measured the amount of waste diverted from landfill. The calculated
diversion rate for this audit was 20%. This created a baseline and
established a process with which to measure future diversion rates for
Carleton Place.
COMMENT
With Carleton Place taking the lead, Public Works staff now plans to
jointly conduct a new recycling waste audit in early to mid April along
with Mississippi Mills, and Drummond North Elmsley. Public Works will
collect waste and recycling from the same 25 houses as in the 2012
audit on two consecutive weeks and Waste Check (BFI Canada) will
conduct an audit on this material. A final report from Waste Check will
be delivered to Carleton Place and the other municipalities May 2015.
It will be interesting and informative to compare the new diversion rate
results to that of the 2012 audit. Hopefully, our diversion rate will have
increased which would verify that the changes we have made to the
recycling program have been successful thus far.
STAFF RECOMMENDATION
Receive and record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
th
Physical Environment Committee - April 7 , 2015 - Page 3
124442
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
September 26th, 2013
Stonewater Bay Stormwater Management Facility
SUMMARY
Concerns have been raised by area residents about the functionality of this
storm pond - specifically the lack of flow and the algae growth.
COMMENT
Staff have spoken to representatives of MVCA and they suggested some
steps to initiate a review that would be cost effective such as water sampling
and collection system investigation.
UPDATE 1
Staff have obtained the services of a Consultant to provide an operational
review of this Stormwater Management facility. Staff will present findings
when they are provided.
UPDATE 2
Staff had an on-site meeting with a Stormwater quality consultant on Monday
November 26th, 2013. Upon initial review, it appears the problem of algae
growth is a result of phosphorous and nitrogen loadings entering the pond
and an extended detention time due to outlet elevation.
The Consultant intends to review this issue with associates and develop
potential solutions.
UPDATE 3
Staff have been reviewing potential solutions for this storm water
management facility that will be incorporated in the RFP to Engineering
Firms.
Discussions the MVCA will include regulatory requirement. Potential
solutions include aeration of the existing facility and pumping of stormwater
to reduce the extended retention time.
UPDATE 4 - April 7th, 2015
Staff have received a proposal from McIntosh Perry to assist in verification
of the source of the problem that has led to the odour and algae growth of the
Mississippi Quays Stormwater Management Pond.
Tasks that they are proposing to determine the cause of the problems are to
sample the outfall of the pond during peak algae growth and conduct soil
sampling to determine if soil within the basin have elevated levels of
phosphorus.
th
Physical Environment Committee - April 7 , 2015 - Page 4
124442 Continued
It is also recommended that the pond be cleaned out this spring, prior to
sampling being undertaken as the development is near completion and
elevated suspended solids loading should be lowered due to construction
activities ending. With the combination of background knowledge and
sampling results, they are confident in their ability to identify all reasonable
and feasible solutions for the remediation of the pond.
Upon review of alternative solutions, McIntosh Perry will present the Town
with a technically preferred alternative to more forward with. McIntosh
Perry’s proposed fee for development of a preferred solution is $4,685.
COMMENT
Staff have solicited this proposal from McIntosh Perry as they have an
extensive background with this facility, although not involved in the original
design, but have been involved in this project in later phases of the
development.
STAFF RECOMMENDATION
THAT Council hereby authorizes staff to issue a Purchase Order to McIntosh
Perry to proceed with the first phase of their proposal to remediate the
Mississippi Quays Stormwater Management Pond.
COMMITTEE DECISION
THAT Council hereby authorizes staff to issue a Purchase Order to McIntosh
Perry to proceed with the first phase of their proposal to remediate the
Mississippi Quays Stormwater Management Pond.
COUNCIL ACTION
THAT Council hereby authorizes staff to issue a Purchase Order to McIntosh
Perry to proceed with the first phase of their proposal to remediate the
Mississippi Quays Stormwater Management Pond.
126181
Received from
Addressed to
Date
Topic
Dave Trombley, Process and Compliance Technician,
OCWA
Dave Young, Director of Public Works
March 2015
Carleton Place Water Pollution Control Plant 2014
Annual Report
SUMMARY
Mr. Trombley has provided the 2014 Annual Report for the Carleton Place
Wastewater Pollution Control Plant as required by regulation. The report
summarizes the operation of the plant over the course of the year including
flow volumes, effluent sample results, sludge management and significant
operational issues encountered over the course of the year.
th
Physical Environment Committee - April 7 , 2015 - Page 5
126181 Continued
COMMENT
There was a slight increase in the volume of flow to the plant over the
previous year, which was related to weather conditions in 2014. Also, all
compliance parameters were met in 2014 for the final effluent, there were two
by-pass events in April 2014 due to heavy rainfall and snow melt. Over the
course of two days approximately 14m³ of raw sewage was discharged, all
appropriate reporting protocols were followed.
STAFF RECOMMENDATION
THAT Council hereby accepts the 2014 Carleton Place Water Pollution
Control Plant Annual Report.
ALSO THAT this report be made available to the public via the Town’s
website.
COMMITTEE DECISION
THAT Council hereby accepts the 2014 Carleton Place Water Pollution
Control Plant Annual Report.
ALSO THAT this report be made available to the public via the Town’s
website.
COUNCIL ACTION
THAT Council hereby accepts the 2014 Carleton Place Water Pollution
Control Plant Annual Report.
ALSO THAT this report be made available to the public via the Town’s
website.
126182
Received from
Addressed to
Date
Topic
Gordon MacNabb (on behalf of the Waterside
Resident’s Association)
Mayor Antonakos
March 10th, 2015
Lack of Streetlighting - Waterside Entrance
SUMMARY
Mr. MacNabb, on behalf of the residents of Waterside, is requesting
that the Town consider extending the existing streetlights to provide
illumination to the entrance of Waterside Retirement Community off of
McNeely Avenue. Concerns have been raised due to the lack of lighting
in the area of the entrance and it is difficult to make out the limits of the
access.
th
Physical Environment Committee - April 7 , 2015 - Page 6
126182 Continued
The Community Director and two members of the Resident Association
met with the County Warden to discuss their concerns as McNeely
Avenue is a County Road. The Warden explained that the County does
not provide streetlighting and it is the municipality’s responsibility and he
felt that the existing hydro pole, adjacent to their entrance, could be
used to accommodate a light.
COMMENT
The Town installed lighting along the east side of McNeely Avenue from
Lake Avenue East to approximately 100m south of the McNeely Avenue
Bridge several years ago. The lighting was installed to illuminate the
pathway along McNeely Avenue which is the Town’s responsibility. The
lights were installed on existing hydro poles and Hydro One determined
that the remaining poles closer to the river could not accommodate
lighting due to existing equipment on the pole.
If the Town were to provide lighting to the entrance of Waterside
Retirement Community, the underground power supply would have to
be extended, and a stand alone fixture would have to be provided.
Although lighting on municipal streets provide illumination for private
accesses, the Town hasn’t provided lighting specifically for private
entrances that staff are aware.
STAFF RECOMMENDATION
THAT the Waterside Retirement Community management and Resident
Association be made aware that the Town does not assume
responsibility for demarcation of private entrances.
COMMITTEE DECISION
THAT the Waterside Retirement Community management and Resident
Association be made aware that the Town does not assume
responsibility for demarcation of private entrances.
COUNCIL ACTION
Receive and record
th
Physical Environment Committee - April 7 , 2015 - Page 7
126185
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
March 31st, 2015
2015 - Capital Program - Franktown Road &
Coleman Street Intersection Improvements/Bridge
Street Pedestrian Crossing
SUMMARY
Staff have met with Partham Engineering, the Town’s traffic signal
contractor, to review both projects.
The upgrades at the intersection of Franktown Road and Coleman
Street will develop a left turn movement on Franktown Road from both
directions. This will require upgrades to the traffic controller, installation
of loop detectors, minor alterations of curb lines and line painting.
Partham Engineering will be submitting a proposal to oversee this
project.
Partham has been investigating the installation of a solar panel system
for the pedestrian crossing on Bridge Street and they feel that this type
of installation will be feasible. Staff have directed Partham to plan on
incorporating audible signals for this crossing.
Staff will prepare a drawing for review for this project that incorporates
the required parking restrictions in advance of the pedestrian crossing in
accordance with traffic regulations. The design will be presented to
Committee when available and should also be circulated to the BIA.
STAFF RECOMMENDATION
THAT staff continue with the development of plans for both Franktown
Road/Coleman Street intersection improvements and the Bridge Street
pedestrian crossing and present drawing to the Committee and BIA
upon completion.
COMMITTEE DECISION
THAT staff continue with the development of plans for both Franktown
Road/Coleman Street intersection improvements and the Bridge Street
pedestrian crossing and present drawing to the Committee and BIA
upon completion.
COUNCIL ACTION
Receive and record
th
Physical Environment Committee - April 7 , 2015 - Page 8
126187
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
April 1st, 2015
2015 Capital Program
SUMMARY
Public Works staff are working through the design process of the
identified capital projects for 2015. Staff are planning on hosting an
Open House on Wednesday April 22nd, from 4:00 p.m. to 7:00 p.m. The
Open House will provide affected residents with an opportunity to view
plans and direct inquiries and/or concerns to Public Works staff and
staff will be soliciting comments from residents of Park Avenue relating
to possible parking restrictions. Also, staff have been developing
recommendations for the 2015 Overlay Program and will present this to
Committee.
UPDATE
Staff are recommending that the Overlay Program be:
Park Avenue - from Lake Ave E to Peter Street;
Thomas Street - from Herriott Street to Townline Road W; and
Crampton Drive from Stonewater Bay to Peckett Drive.
STAFF RECOMMENDATION
THAT the 2015 Overlay Program be:
Park Avenue - from Lake Ave E to Peter Street;
Thomas Street - from Herriott Street to Townline Road W; and
Crampton Drive from Stonewater Bay to Peckett Drive.
COMMITTEE DECISION
THAT the 2015 Overlay Program be:
Park Avenue - from Lake Ave E to Peter Street;
Thomas Street - from Herriott Street to Townline Road W; and
Crampton Drive from Stonewater Bay to Peckett Drive.
COUNCIL ACTION
Receive and record
Planning and Protection Committee
Council Report
April 7th, 2015
126188
Received from
Addressed to
Date
Topic
Jane Almond Acting Director of Planning and
Development
Planning and Protection Committee
April 1st, 2015
Planning and Development Activity Report
SUMMARY
The March 2015 Activity Report for Planning and Development was
previously distributed. The overview does not represent the numerous
inquiries received throughout the reporting period, as these inquiries
may or may not come to fruition. In addition the accompanying chart
does not illustrate the ongoing efforts with respect to various submitted
subdivision files.
COMMENT
For Council's Information
STAFF RECOMMENDATION
Receive and Record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
Planning and Protection Committee –April 7th, 2015 - Page 2
126189
Received from
Addressed to
Date
Topic
Phil Hogan, Treasurer
Planning and Protection Committee
April 1st, 2015
Closed Meetings
SUMMARY
As authorized by the Municipal Act, Council should review selected items in
closed session.
STAFF RECOMMENDATION
THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that
the meeting be closed to the public with the following agenda:
AGENDA
24-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Roy Brown
Park
03-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Striking
Committee
08-10-13-1
litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local
board; General Nature - Recycling
COMMITTEE DECISION
THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that
the meeting be closed to the public with the following agenda:
AGENDA
24-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Roy Brown
Park
03-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Striking
Committee
08-10-13-1
litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local
board; General Nature - Recycling
Planning and Protection Committee –April 7th, 2015 - Page 3
126189 Continued
REPORT TO COUNCIL
24-03-15-1 THAT Council hereby authorizes the Mayor and Clerk to
execute an Agreement of Purchase and Sale with Michel
and Jennifer Brisebois to purchase a portion of Boundary
Road for $5,000.
03-03-15-1
THAT Council hereby instructs the Clerk to amend the
Striking Committee to add Sarah E. Kistler to the Library
Board.
08-10-13-1
Bring forward
COUNCIL ACTION
THAT Council hereby authorizes the Mayor and Clerk to execute an
Agreement of Purchase and Sale with Michel and Jennifer Brisebois to
purchase a portion of Boundary Road for $5,000.
THAT Council hereby instructs the Clerk to amend the Striking Committee
to add Sarah E. Kistler to the Library Board
BY-LAW NO. 17-2015
A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE ONE HUNDRED AND
TWENTY SIXTH COUNCIL OF THE CORPORATION OF THE TOWN OF CARLETON
PLACE AT THE NINTH REGULAR MEETING OF COUNCIL OF APRIL 14, 2015
AND WHEREAS Section 5 of the Municipal Act, S.O. 2001, the powers of a municipal corporation
are to be exercised by its Council;
AND WHEREAS it is deemed expedient that the proceeding of the Council of the Corporation of
the Town of Carleton Place at this meeting be confirmed and adopted by by-law;
NOW THEREFORE the Council of the Corporation of the Town of Carleton Place enacts as follows:
1.
THAT the action of the 126TH Council of the Corporation of the Town of Carleton Place at
the Ninth Regular Meeting of Council held on April 14, 2015, in respect to each motion and
resolution passed, and other action taken by the Council of the Corporation of the Town of
Carleton Place at its meeting, is hereby adopted and confirmed as if all such proceedings
were expressly embodied in this By-law.
2.
THAT the Mayor and proper officials of the Corporation of the Town of Carleton Place are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council of the Corporation of the Town of Carleton Place referred to in the preceding section
thereof.
3.
THAT the Mayor and Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the Seal of the Corporation of the Town of Carleton Place.
READ A FIRST TIME, SECOND TIME AND A THIRD TIME AND FINALLY PASSED THIS
14th DAY OF APRIL 2015.
Louis Antonakos, Mayor
Duncan Rogers, Clerk