Raft Race Entry Form

Ref: LOS/4111/57/P5
Stuart Paterson
JNCO Aviation Fuels,
MMDF, LSS, E&LW
RAF Lossiemouth
Lossiemouth
Moray
IV31 6SD
Tel: 01343 816977
20 MARCH 2015
LOSSIEMOUTH RAFT RACE 2015
Dear Sir or Madam
On Sunday the 2nd August 2015, Lossiemouth will be holding its annual Raft Race. Teams,
consisting of 4-8 people, will race their self built creations along the Lossiemouth East Beach
Estuary. The event is supported well by the local community and regularly achieves an attendance
in excess of 5000 people.
The theme for this year’s race is ‘The Battle of Britain’ (BoB). This event is in celebration of the 75th
Anniversary of this poignant and world changing event.
As such, It would be appreciated if the fancy dress and boat design/decoration could be themed
around the BoB and that era.
This year it has been decided that the race will be in aid of two very worthwhile charities, MFR
Cash for Kids and Make a Wish Foundation.
Cash for Kids is the official charity of Moray Firth Radio and provides a helping hand to disabled
and disadvantaged children around the Highlands, Moray and Aberdeenshire. All the money is
raised locally and spent locally and goes to children and young people under 18 throughout the
region, with mental, physical or sensory disabilities, with behavioral or psychological disorders,
living in poverty or situations of deprivation, suffering through distress, abuse or neglect.
For many families the Make A Wish memory can be the last happy memory they have of their child
having fun in a magical world, surrounded by family and friends – rather than memories of days and
weeks of painful treatments and hospitalization. The memory of the wish may be of their child
laughing and enjoying being a princess or zoo keeper for the day or meeting a favorite celebrity. In
years to come, the family can look back and remember that special time.
The Lossiemouth Raft Race has proven to be a very successful community event over the years,
and great fun for all the family. Attached at Annex A is a copy of everything that you need if you
wish to enter a team into the race, including entry forms, rules and regulations, and sponsorship
forms.
I would like to thank you in advance for your time and support in helping this become the most
successful Raft Race to date. If you need any further information or have any questions reference
the event then please don't hesitate to contact me on the numbers above.
Yours faithfully
Original signed
S Paterson
Cpl
JNCO Aviation Fuels, MMDF, LSS, E&LW, RAF Lossiemouth
ANNEX A TO
LOS/4111/57/P5
Dated 20 MAR 15
THE 38th ANNUAL LOSSIEMOUTH RAFT RACE 2.00 PM SUNDAY 2nd AUGUST 2015
RULES AND REGULATIONS
1.
Eligibility. The Lossiemouth Raft Race is open to all Service and civilian personnel
employed at RAF Lossiemouth and RAF Kinloss and all groups, businesses, associations and
clubs in the local area.
2.
Raft Construction. Rafts are to meet the following specifications (those that do not will
be disqualified from the race). A raft is a flat, preferably floating structure, which may be
constructed from manufactured items of a non-nautical (and non-toxic!) nature. Rafts which
closely resemble boats or canoes will be disqualified. Specially formed GRP resin
(fibreglass) structures are not to be used. Propulsion is to be achieved via paddles, or sails
made from domestic materials. Sharp or angled parts of the raft or associated equipment are to
be suitably covered with protective padding. Each raft is to be clearly marked, front and rear, with
the raft’s identification number, which will be issued on the day of the race. It would be fantastic if
the rafts design/decoration had associations with the ‘Battle of Britain’ (BoB) aircraft and themes of
that particular era.
3.
Crew Composition. Each crew must consist of a minimum of 4 and a maximum of 8
persons all over the age of 16 years. A team captain nominated from each raft will be responsible
for both the raft and crew for the duration of the race. Crews are encouraged to wear fancy dress,
however, no clothing is to be worn that could prove hazardous if the raft should overturn or sink.
All crew members MUST be able to swim at a basic level.
4.
Safety. For your own safety, all crew members are to abide by the following instructions:
a.
Anyone who in the opinion of the organisers has been drinking alcohol prior to the
start of the race will be barred from competing.
b.
Crew members must be able to affect an immediate escape from the raft and must
not be restricted in any way.
c.
All race participants are to wear a buoyancy aid, this will be provided on the
day; however, crews may wear their own.
d.
The River Lossie may contain obstructions that could cause cuts and abrasions.
Crews are to wear foot protection and are advised to wear hand protection.
e.
5.
All crews must obey the instructions of the organizers and safety boat crews.
Entry. All entry forms and enclosed cheques/deposits are to be returned to the Raft
Coordinators, Cpl Stuart Paterson, SAC Darren Walker before the 20th July 2015.
E mail: LOS-LSSMTFLFUELSJNCO03@mod.uk
Cpl Stu Paterson
Address: Raft and Teams Coordinator, JNCO Aviation, F&L, MMDF, LSS, E&LW,
RAF Lossiemouth IV31 6SD
Tel MIL: 95161 6977 CIV: 01343 81 6977
SAC Darren Walker
Address: Officers Mess, RAF Lossiemouth
E mail: LOS-OffsMessCat-AC1@mod.uk
Tel MIL: 95161 7563/7210 CIV: 01343 81 7563/7210
a.
£35 entrance fee paid by cheque only.
b.
All teams are encouraged to raise as much money as possible for the nominated
Raft Race charities. Cheques are to be made payable to Service Funds RAF
Lossiemouth.
6.
Prizes. Trophies and awards will be presented as soon as possible after the end of the
race. Prizes will be awarded for:
a.
b.
c.
d.
Overall 1st, 2nd & 3rd
First Service Team
First Civilian Team
Best Fancy Dress Raft and Outfit.
7.
Assembly. Registration is to be attended by team captains, and will take place in the
control tent at 12.30 pm. Crews are to assemble with their rafts in the assembly area by 1.30 pm.
The rafts will be inspected to ensure their construction complies with the race rules and
regulations. The judging of the fancy dress will also take place at this time. A final brief for
captains will take place at the assembly area at 1.30 pm. Due to water temperature it is
recommended that rafts are not launched until 1.40 pm for a start time of 2.00 pm. At the end of the
race, all teams are to meet up at the control tent at 3.00pm for the presentation of awards.
8.
Sponsorship. Teams are encouraged to raise sponsorship for the event. Sponsorship
raised for the Raft Race Charity Fund should be sent, in the form of a cheque to the OIC: Flt Lt
Ollie Harbridge, XV Sqn, RAF Lossiemouth, Moray, IV31 6SD. Cheques should be made payable
to Service Funds RAF Lossiemouth and are to be sent no later than 14 September 15. Please
see the attached sponsorship form at Annex B.
9.
Liability. All participants take part in the race voluntarily. The organisers, RAF
Lossiemouth and the Ministry of Defence will not accept any liability for loss, damage, injury or
death caused during the race or any activities connected with the race.
10.
Throwing of Missiles. All Raft Race crews are yet again reminded that the throwing of
eggs, flour bombs and water balloons is to be confined to the race only. In the past battles have
started during the fancy dress competition and this had led to complaints from residents in the area
and parents worried over the safety of their children. Team captains are to ensure that crews
adhere to this instruction and keep to the spirit of the event, allowing all spectators and local
residents to enjoy the day.
11.
The aim of the Lossiemouth Raft Race is to raise money for worthwhile charities and,
above all, to have fun.
GOOD LUCK!
Yours faithfully
Original signed
S Paterson
Cpl
JNCO Aviation Fuels
Enclosures:
1.
2.
Lossiemouth Raft Race Entry Form.
Lossiemouth Raft Race Sponsorship Form.
Enclosure 1
LOSSIEMOUTH RAFT RACE 2015 ENTRY FORM
SUPPORTING
Return to (by 20 July 2015):
Cpl Paterson
JNCO Aviation Fuels,
MMDF, LSS,
Royal Air Force
LOSSIEMOUTH
Moray
IV31 6SD
No of Buoyancy Aids required:
________________
Acceptance and Declaration
I have read, understood and accept, without reservation, the rules for the 2015 Lossiemouth Raft
Race.
Team Captain
Name:________________________
Organisation/Section:_____________________________
Address (non RAF Lossiemouth teams) ______________________________________________
______________________________________________
______________________________________________
Contact Tel No:______________ (Work) _________________ (Home) ______________(Mobile)
Name:
Name:
Signature:
Signature:
Name:
Name:
Signature:
Signature:
Name:
Name:
Signature:
Signature:
Signature:
Signature:
Official Use:
RAFT NO:
DEPOSIT PAID:
Charity Donation:
Enclosure 2
LOSSIEMOUTH RAFT RACE 2015 SPONSORSHIP FORM
SUPPORTING
Sponsorship Form and Gift Aid Declaration
We, who have given our names and addresses below, and who have ticked the box entitled ‘Gift Aid ( ), want MFR’s
Cash for Kids to reclaim tax on the donation detailed below, given on the date shown. We understand that each of us
must be a UK resident and pay income tax or capital gains tax equal to the tax reclaimed by the charity on the donation.
Participants Name:
Event Name:
Participants Address:
Event Date:
Please print your details clearly as we are only able to claim Gift Aid on fully legible information.
Full Name
Home Address
(only home address is acceptable for
Gift Aid reclaim)
Postcode
Amount
Pledged
Ref No:
Date Given
Gift Aid?
()
Please print your details clearly as we are only able to claim Gift Aid on fully legible information.
Full Name
Home Address
(only home address is acceptable for
Gift Aid reclaim)
Postcode
Amount
Pledged
Ref No:
Date Given
Gift Aid?
()
Please print your details clearly as we are only able to claim Gift Aid on fully legible information.
Full Name
Home Address
(only home address is acceptable for
Gift Aid reclaim)
Postcode
Amount
Pledged
Date Given
Grand Total £
Date donation received:
/
/
Total tax to be reclaimed on above donations £
MFRs Cash for Kids
Ref No:
Make-A-wish Foundation
Head Office – PO Box 271, Inverness, IV3 8UJ Tel No: 01463 227700
UK,329-331 London Road, Camberley GU15 3HQ
email: cashforkids@mfr.co.uk web: www.mfr.co.uk/cashforkids
Registered Charity Number SC 041421
Charity Registration No’s 295672/SC037479
Web. Make-a-wish.org.uk
Tel. 01276 40 50 60
Gift Aid?
()