Sponsorship, Exhibition, and Advertising Opportunities

 American Society of Mammalogists
95th Annual Meeting
June 12-16, 2015
Hyatt Regency Jacksonville Riverfront
Jacksonville, FL
Sponsorship, Exhibition, and Advertising Opportunities
The American Society of Mammalogists (ASM) invites businesses, companies, organizations, and agencies to
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participate in its 95 annual meeting. Your participation provides exposure and visibility to the members of the
society – comprised of thousands of members consisting of scientists, researchers, educators, students, and
more – all working together to enhance the knowledge of mammals as it pertains to public policy, resources
management, conservation, and education. Members attend annual meetings to enhance their professional
development, share ideas, strengthen partnerships, and discover new resources to advance their studies.
ASM welcomes you to take advantage of this unique occasion to connect with customers, make new client
contacts, and showcase your products and services. ASM offers a diversity of sponsorship and advertising
opportunities and is dedicated to working with you to find a package that will best suit your needs.
DIAMOND SPONSORSHIP – $5,000 or more
This level is recognized as a Lead Sponsor of the Annual Meeting.
• Logo on conference bag and back cover of program
• Opportunity to include promotional materials/flyers in conference bag
• Recognition as a lead sponsor in media releases and meeting website with link to
organization’s/company’s website
• Recognition as a lead sponsor in program and a full-page advertisement
• Verbal acknowledgement in plenary and capstone welcomes
• Name and logo acknowledgement in plenary, capstone, symposia, and technical session PowerPoint
slides
• Two tables in the exhibition
• Five complimentary conference registrations with sponsorship ribbon on badge, plus two picnic and
two banquet tickets*, name and logo on banquet program
• 10% discount on sponsorship at the 2016 Annual Meeting
PLATINUM SPONSORSHIP – $4,000
This level is recognized as the Sponsor of the Banquet, Picnic, or Opening Reception.
• Logo on conference bag and back cover of program
• Opportunity to include promotional materials/flyers in conference bag
• Recognition in media releases and meeting website with link to organization’s/company’s website
• Recognition in program and a three-quarter page advertisement
• Name and logo acknowledgement in plenary, capstone, symposia, and technical session slides
• One table in the exhibition
• Four complimentary conference registrations with sponsorship ribbon on badge, plus two picnic and
two banquet tickets*
• 5% discount on sponsorship at the 2016 Annual Meeting
• Option to sponsor one of the following events:
o Banquet – Signs acknowledging sponsorship, table tents with company logo, opportunity to
put promotional materials on tables, name and logo on banquet program
o Opening Reception – Signs acknowledging sponsorship, table tents with company logo,
opportunity to put promotional materials on tables
o Picnic – Signs acknowledging sponsorship, table tents with company logo, opportunity to
put promotional materials on tables
GOLD SPONSOR – $2,500
This level is recognized as the Sponsor of the Capstone Symposium, Symposia, or Plenary Sessions.
• Recognition in media releases and on meeting website with link to organization’s/company’s website
• Recognition in program and half-page advertisement
• Name and logo acknowledgement in plenary, capstone, symposia, and technical session slides
• One table in the exhibition
• Three complimentary conference registrations with sponsorship ribbon on badge, plus one picnic and
one banquet ticket*
• 5% discount on sponsorship at the 2016 Annual Meeting
• Option to sponsor one of the following events:
o Capstone Speaker – Signs acknowledging sponsorship
o Symposium – Signs acknowledging sponsorship
o Plenary Sessions – Signs acknowledging sponsorship
SILVER SPONSOR – $1,500
This level is recognized as the Sponsor of the Student Mixer or Refreshment Breaks.
• Recognition in media releases and on meeting website with link to organization’s/company’s website
• Recognition in program and quarter-page advertisement
• Name and logo acknowledgement in technical session PowerPoint slides
• One table in the exhibition
• Two complimentary conference registrations with sponsorship ribbon on badge, plus one picnic
ticket*
• 5% discount on sponsorship at the 2016 Annual Meeting
• Option to sponsor one of the following events:
o Student Mixer – Signs acknowledging sponsorship, table tents with company logo, opportunity
to put promotional materials on tables
o Refreshment Breaks – Signs acknowledging sponsorship, table tents with company logo
* If not all complimentary registrations are utilized, the sponsor can reallocate them to assist with student registration or guest speakers.
BRONZE SPONSOR – $500
This level is recognized as a Sponsor of a Workshop or Thematic Technical Session.
• Recognition in media releases and on meeting website with link to organization’s/company’s website
• Recognition in program
• Name and logo acknowledgement in technical session PowerPoint slides
• One table in the exhibition
• One complimentary conference registrations with sponsorship ribbon on badge
• Option to sponsor one of the following events:
o Workshops – Signs acknowledging sponsorship
o Thematic Technical Sessions – Signs acknowledging sponsorship
CONTRIBUTOR – up to $500
Individuals, organizations, or businesses that provide funds ($100-$499) in support of the conference will
be recognized as a Contributor of the Annual Meeting of the American Society of Mammalogists. This
level does not provide participation in the Exhibition but does include recognition on media releases,
meeting website, and program.
LITERATURE ONLY – $150
This level of participation is ideal for companies or organizations that cannot attend the annual Meeting of
the American Society of Mammalogists. During the Exhibition, allocated space will be provided on a
shared (multi-vendor) exhibitor table to display submitted literature.
Key Contacts
Eileen A. Lacey, ASM President-Elect
Museum of Vertebrate Zoology
University of California
Berkeley, CA 94720 USA
Email: ealacey@berkeley.edu
Phone: 510-643-0284; Fax: 510-643-8238
Tony Ballard, Program Coordinator
Kansas State University
K-State Conference Services
1615 Anderson Ave.
Manhattan, KS 66502-4098
Email: tballard@k-state.edu
Phone: 785-532-2402; Fax: 785-532-2422
Advertising Opportunities
In addition to sponsorship opportunities, the American Society of Mammalogists offers a variety of
advertising options. Companies and organizations are encouraged to showcase their products and
services by placing an advertisement in the Annual Meeting’s program. This guarantees personal
exposure to the Society’s members.
The meeting’s program is a bound standard-sized (8 ½” x 11”) booklet. It is distributed to each member in
the conference bag and also is available as a pdf on the meeting website. Advertisements are black and
white, and available in full-page (10”x7”), three-quarter-page (7.5” x 5 ¼ “) half-page (horizontal, 7”x5”),
and quarter-page (vertical, 4 ¾”x3 ¼”) options.
SIZE
COST
Full
Three-Quarter
Half
Quarter
$800
$700
$600
$500
DISCOUNTED PRICE**
$400
$350
$300
$250
** Discounted prices are offered to those who participate in the exhibition as a Literature Only participant, or for sponsors wishing
to increase the size of their allocated advertisement.
Exhibition Benefits
The exhibition is a 4-day opportunity for you to interact face-to-face with the members of the American
Society of Mammalogists and an opportunity for you to build visibility for your company or organization in
a high traffic environment. Participation is provided through Sponsorships (see above) or Advertising. By
participating as a Sponsor, Exhibitor, or Advertiser, we value your support and want to provide the chance
for your company or organization to be recognized, generate new sales by expanding your customer
relationships, demonstrate new and relative products, software, and services during the annual meeting.
This is a perfect opportunity to distribute catalogs, flyers, and business cards that members will take back
to their universities, colleges, natural history collections, museums, and other institutions.
The set up for the exhibition includes a clothed table and two chairs. Electrical access is available by
request only. Extra exhibit tables are available for a fee of $100 each.
As a participant of the exhibition, you will receive a complimentary copy of the program and frequent
access to attendees. The meeting’s refreshment breaks, job boards, student member table, and poster
sessions will be held in or in proximity to this area, maximizing your time with the members of the Society.
We will work with you to ensure you are placed in a desirable location, but please be aware that
assignments will be made in the order in which registration forms are received. The floor plan for the
exhibition room will be distributed in advance of the meeting.
Tentative Exhibit Hall Hours
Set-up:
Friday, June 12, 2015:
Day 1
Saturday, June 13, 2015:
Day 2
Sunday, June 14, 2015:
Day 3
Monday, June 15, 2015:
Day 4
Tuesday, June 16, 2015:
Tear Down: Tuesday, June 17, 2015:
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:30 p.m.
8:00 a.m. – 6:00 p.m.
8:00 a.m. – 6:00 p.m.
8:00 a.m. – 3:30 p.m.
4:00 p.m. – 11:00 p.m.
Sponsor, Exhibitor, and Advertiser Registration Form
American Society of Mammalogists Annual Meeting
June 12-16, 2015
Hyatt Regency Jacksonville Riverfront, Jacksonville, FL
Please list the address of the person who will attend the meeting. That information will be listed on the
participant list. All correspondence concerning conference sponsorship, exhibits, and advertising will be
sent to the pre-event contact. Please return the completed form by April 1, 2015. If payment is not
received by April 10, 2015, invitations will be extended to exhibitors from the alternate list.
Pre-event Contact: ___________________________________________________________________
Pre-event Contact E-mail: ______________________________________________________________
Booth Personnel (staff at booth): ________________________________________________________
Company Name: _____________________________________________________________________
Mailing Address: _____________________________________________________________________
City: ______________________ State: ________ Postal Code: ______________ Country: __________
Telephone: ___________________________________ Fax: ___________________________________
E-mail Address: ______________________________________________________________________
Company Web Page: _________________________________________________________________
Additional Booth Personnel who will be staffing the booth only. Name badges will be provided. Please
print.
2
nd
Representative: ___________________________________________________________________
rd
3 Representative: ___________________________________________________________________
Payment Method Information
_____ Enclosed is a check for $_______ payable to American Society of Mammalogists
Charge the fees to: ______ Visa ______ MasterCard ______ American Express ______ Discover
Cardholder’s Name (please print): _______________________________________________________
Cardholder’s Signature: _______________________________________________________________
Card No. _______________________________________Expiration Date (month / year) ____________
(Credit card charges cannot be processed without amount indicated, signature, and expiration date)
Please send all completed forms to:
American Society of Mammalogists Registration - Sponsors
Kansas State University
1615 Anderson Avenue
Manhattan, KS 66502-4098
Fax: 785-532-2422
Sponsor, Exhibitor, and Advertisement Order Form
Important Deadlines
OPPORTUNITY
ITEM
DATE DUE
SPONSORSHIP
Completed Contract for Sponsors
April 1, 2015
PRINT ADVERTISING
Completed Application Form for
Program Advertising
April 1, 2015
Please provide in .tiff or .pdf format
to tballard@k-state.edu
Copy for Program Advertising
April 11, 2015
PAYMENT
Receipt of Payment
April 11, 2015
REFUND INFORMATION
Deadline to receive refund less $50
administrative fee for cancellation
April 15, 2015
Quantity
Total
Description
$5,000 Diamond Sponsor
$4,000 Platinum Sponsor
$2,500 Gold Sponsor
$1,500 Silver Sponsor
$500 Bronze Sponsor
$100 - $499 Contributor
$150 Literature Only
$100 Extra Exhibitor Table
$250 Additional Registration
$800 ($400 disc.) Full-page Program Ad (10” x 7”)
$700 ($350 disc.) Three-quarter-page Program Ad (7 ½”x5 ¼“)
$600 ($300 disc.) Half-page Program Ad (7” x 5”)
$500 ($250 disc.) Quarter-page Program Ad (4 ¾” x 3 ¼”)
Total
Enclosed
To purchase additional banquet or picnic tickets, contact Eileen Lacey or Tony Ballard.
Please provide details, if any, of your registrant’s special assistance requirements or special dietary needs:
____________________________________________________________________________________