Cruxifusion`s Annual General Meeting Wellington Square United

Cruxifusion’s Annual General Meeting
Wellington Square United Church, Burlington, Ontario
AGENDA
April 27, 2015
4:00 PM (EST)
As Cruxifusion is a registered Canadian charity, it is required that we hold annual
general meetings each year to approve financial matters, appoint Board members and
officers, etc. Please print these pages or save them to your electronic device and bring
them with you to the Conference for our brief annual general meeting.
1. Constitution of the Meeting
2. Welcome
3. Opening Prayer (Anne Dionisio)
4. Adoption of this Agenda
5. Adoption of Minutes of our last Annual Meeting, April 29, 2014 (pages 2-4)
also see file of appendices for additional materials
6. Business Arising from the Minutes: Our by-laws were submitted to the government
following their ratification last April.
7. Financial Report & 2015 Budget (pages 5-6)
8. Election of Board Members & Officers (page 7)
9. Prayer for Board Members and Officers
10. Other Business that may properly come to the Meeting
11. Closing Statements
12. Prayer & Adjournment
Minutes of Cruxifusion’s 2014 Annual General Meeting
April 29, 2014
Martin Grove United Grove, Toronto ON
Roll call: See Appendix 1
1. Constitution of the Meeting
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Greg Brawn constituted the meeting in the name of Jesus Christ the only head of the church.
2. Welcome
Greg Brawn welcomed everyone to the meeting, and commented on the change in the fiscal
year from September 1 - August 31 to January 1 – December 31.
3. Bible Reading & Opening Prayer
Kim Heath read from Hebrews 12 (selected verses) and opened the meeting in prayer.
4. Adoption of this Agenda
Moved by John Maich, seconded by Greg Smith-Young, that the agenda be adopted as
circulated.CARRIED.
5. Adoption of Minutes of our last Annual Meeting, Nov. 29, 2013
Moved by Lorraine Hill, seconded by Blair Paterson, that the minutes of the last annual
meeting on November 29, 2013 be adopted as circulated.CARRIED.
6. Financial Report
Tony Wilson introduced and explained the financial statement for the fiscal year Sept 1-Dec
31. (Appendix 2)
Moved by Anne Dionisio, seconded by John Maich that the financial statements of
December 31, 2013 be accepted.CARRIED.
Moved by Tony Wilson, seconded by Kim Heath that Jay Thomblison CPA, CA from
Burlington, Ontario be appointed to complete the Notice to Reader engagement for
Cruxifusion Inc. for the fiscal year end December 31, 2014 and that his remuneration for
this work be set by the board. CARRIED.
7. Budget Presentation & Approval
Tony Wilson presented the budget for 2014. (Appendix 2)
Moved by Phil Spencer, seconded by Margie Wood that the budget for 2014 be
adopted.CARRIED.
Greg Smith-Young noted that the line Other Expenses in the budget should be separated
because it is so large.
Sally Budge noted that Cruxifusion is on PAR so that is a possibility for fundraising. Other
fundraising options were discussed.
Tony Wilson explained the year-to-date finance statement for the first three months of 2014.
(Appendix 3)
8. Adoption of Our Revised Bylaws
Moved by Don Graham, seconded by Stephen Barbour that the revised by-laws of
Cruxifusion Inc. (see Appendix 4) be accepted. CARRIED.
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9. Election of Board Members & Officers
Greg Brawn noted the resignations of board members Scott Boughner in Oct 7/13 and
Orville James as of the end of this meeting, April 29/14.
Greg Brawn called for further nominations to the board from the floor, three times. Hearing
none, Greg Brawn presented the following slate of Board members.
(continuing)
Rev.Gregory Brawn
Rev. Michael Goodfellow
Rev. Kimberly Heath
Rev. Lorraine Hill
Anne Dionisio
Rev. Deb McMillan
Rev. Blair Paterson
Rev. Nick Phillips
Rev. Greg Smith-Young
Rev. Phillip Spencer
London Conference
Maritime Conference
Bay of Quinte Conference
Toronto Conference
Candidate: Hamilton Conf.; Serving in London Conf.
Toronto Conference
Montreal-Ottawa Conference
Maritime Conference
Hamilton Conference
British Columbia Conference
(new)
Rev. Stephen Barbour
Rev. Emmanuel Ofori
Newfoundland and Labrador Conference
Montreal-Ottawa Conference
Moved by Krista Elizabeth Vandersar, seconded by Erasmus Madimbuthat the slate of
board members be adopted.CARRIED.
Discussion was made about the composition of the board based on geography, ministry
stream, and term of office.
Greg Brawn presented the following slate of officers:
Chair: Rev. Gregory Brawn
Vice Chair: Rev. Debbie McMillan
Secretary: Rev. Michael Goodfellow
Financial Administrator: Tony Wilson
Signing Officers: Tony Wilson, Rev. Orville James, Rev. Lorraine Hill, Rev. Greg SmithYoung
Webmaster: Rev. Nick Phillips
Moved by Richard Bowley, seconded by Brian Wilkie that the slate of officers be adopted.
CARRIED
10. Prayer for Board Members and Officers
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Diane Walker shared the history of the founding of Cruxifusion and the previous
renewal/confessing groups that preceded it. She then led in prayer for the board and its
work.
11. Other Business that may properly come to the Meeting
Greg Brawn named some of the avenues of continued support.
Facebook group
Website “cruxifusion.ca”
Postcards, business cards, magnets
Mentoring relationships
Book study
12. Closing Statements
Eric Stephanson offered thanks for the board chair and members, and encouragement for
their continued work.
13. Prayer & Adjournment
Michael Goodfellow closed the meeting in prayer.
Greg Brawn declared the meeting adjourned.
Respectfully submitted,
Rev. Michael Goodfellow
Secretary
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Cruxifusion Inc
2014 Finances & 2015 Budget
INCOME:
Receipted Donations
Congregation Donations
Conference Fees
Conference Store
Other Revenue
Total Income
2014
2014
BUDGET
ACTUAL
15,600
4,800
22,500
600
0
43,500
6,403
5,750
22,248
795
0
35,196
6,600
6,000
30,000
600
2,650
45,850
1,500
12,000
500
3,150
4,500
12,375
34,025
1,149
13,950
500
2,500
4,952
13,043
36,619
1,500
15,000
500
3,000
7,600
19,200
46,800
400
1,000
600
1,620
0
300
3,000
0
6,920
316
0
555
723
0
0
3,000
4,594
400
0
600
720
0
600
3,000
0
5,320
4,382
0
4,382
3,638
0
3,638
5,855
0
5,855
45,327
44,850
57,975
-1,827
-9,654
12,125
Opening Bank Balance, start of period
31,246
31,246
21,593
Closing Bank Balance, end of period
29,419
21,593
9,468
EXPENSES
:
Conference:
Advertising & Promotion
Travel & Vehicle
Occupancy Costs
Wages & Honoraria
Meals & Breaks
Hotel Costs
Total Conference Expenses
Management & Admin:
Advertising & Promotion
Travel & Vehicle
Bank & Service Charges
Office Expenses
Occupancy Costs
Professional Fees
Wages & Honoraria
Other Expenses
Total Management & Admin
Other Expenses:
HST Paid
Other Expenses
Total Other Expenses
Total Expenses
NET INCOME (LOSS)
SLATE OF BOARD MEMBERS
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2015
BUDGE
T
We operate with twelve (12) Board members, according to our By-laws.
Resigning
from the Board: Rev. Emmanuel Ofori
from position of Chair: Rev. Greg Brawn (wishing to remain on the Board)
from position of Vice-Chair: Rev. Debbie McMillan (wishing to remain on Board)
Wishing to Continue Serving on the Board
Rev. Stephen Barbour
Newfoundland Conference
Rev.Greg Brawn
London Conference
Rev. Michael Goodfellow
Maritime Conference
Rev. Kimberly Heath
Bay of Quinte Conference
Rev. Lorraine Hill
Toronto Conference
Anne Loucks
Candidate from Hamilton Conference
Rev. Deb McMillan
Toronto Conference
Rev. Blair Paterson
Montreal-Ottawa Conference
Rev. Nick Phillips
Maritime Conference
Rev. Greg Smith-Young
Hamilton Conference
Rev. Phillip Spencer
British Columbia Conference
Vacancies
Chair: Nominated by the Board: Rev. Nick Phillips
Vice-Chair: Nominated by the Board: Rev. Greg Smith-Young
One Board member: No nominations to date
Nominations for Chair, Vice-Chair, and the one vacant Board member position are
welcome prior to and during the AGM.
Continuing Positions/Roles
Financial Administrator: Tony Wilson
Signing Officers: Tony Wilson, Rev. Lori Hill, Rev. Orville James, Rev. Greg Smith-Young
Recording Secretary: Rev. Michael Goodfellow
Webmaster: Rev. Nick Phillips
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