Where can I find maps of the race course? What

Where can I find maps of the race course?
Complete maps of the course, including both GPS and Google Earth files are located at:
http://epicdartmouth.com/courses
What are the upcoming race dates?
June 28th, 2015
July 3rd, 2016
July 2nd, 2017
What are the race distances for Subaru EPIC Dartmouth 2015?
Individual, Half-distance and Long-distance events:
HALF Triathlon
HALF Aquabike
HALF Duathlon
1.9k swim /90k bike /21.1k run
1.9k swim /90k bike
90k bike /21.1k run
AQUA Dartmouth
EPIC Dartmouth
IRON Dartmouth
TERRA Dartmouth
3.8k swim /180k bike
3.8k swim /180k bike /21.1k run
3.8k swim /180k bike /42.2k run
10.5 run /180k bike /31.5k run
Team, Half-distance and Long-distance events:
HALF (team of 2)
HALF (team of 3)
1.9k swim /90k bike /21.1k run
1.9k swim /90k bike /21.1k run
EPIC (team of 2)
EPIC (team of 3)
3.8k swim /180k bike /21.1k run
3.8k swim /180k bike /21.1k run
What are the course cut-off times?
SWIM: The swim course will close 2 hours, 20 minutes after the official start of the age-group field.
Half-distance SWIM: 1 hour, 10 minutes after the official start of the age-group field
BIKE: 10 hours, 30 minutes after the official start.
RUN: 15 hours after the official start.
FINISH LINE CUT OFF: 15hrs (or 10 PM)
Where do I sign up for Subaru EPIC Dartmouth 2015?
Online at: http://epicdartmouth.com/register
Are there any travel discounts?
Air Fare - Air Canada. To book a flight with our promotion code, visit aircanada.com and enter the
promotion code in the search panel: PHCZ2U21 For more information, read this page on our web site.
Car Rental - Budget. We have a corporate rate with Budget. Visit their website and quote BCD Number
Z458990. This will get you a discount on any class of rental, but if you are looking for the maximum
discount, opting to commit and pay in advance will usually get better pricing than corporate rates.
Hotel – Hampton Inn & Suites. Discounted rates are available with our host hotel by booking using the
link on our website.
Is there a charity option?
Yes. http://epicdartmouth.com/subaru-epic-dartmouth-charity-entries/
Will there be a team entry option?
Yes, team entry is now open – teams of two or three, in both the Half-distance and Long-distance
events: http://epicdartmouth.com/team-events/
What is the refund/ withdrawal policy?
Non-medical: If you are signed up for, but cannot compete in, EPIC Dartmouth 2015, you may receive a
full refund of your entry fee (or transfer your entry to 2016) by letting us know in writing prior to Dec
15th, 2014. You may also transfer your entry to the 2016 event, by letting us know in writing prior to
May 1st, 2015. Between May 1st, and June 1st, your race entry can be transferred to 2016 for a $100 fee.
After June 1st, your race entry cannot be transferred.
Medical: If a medical condition appears after June 1st that prevents you from competing in the 2015
event, simply present evidence of your situation from a medical doctor’s visit within five days of the race
start, and we will waive the notice deadlines, and transfer your race entry to 2016 for the $100 fee.
What is the policy on switching between distances ( AQUA/EPIC/IRON)?
Subaru EPIC Dartmouth is a unique event in the world. We allow competitors to switch between race
distances up to and including during the event itself in response to the realities of the day.
We are all professionals, but few of us are professional athletes. The vast majority of us have to go back
to work the several days after our race, and we ultimately do this sport for ‘fun’. Forcing a run when
potentially injured or physically compromised, and risking lasting injury to do so, makes no sense for
those that have to go back to their families and full-time careers on Monday.
Subaru EPIC Dartmouth allows you to still be a full finisher at any distance you choose – even to
compete for a victory at a shorter distance if that is what the day provides you.
Which Age Group will I compete in on race day?
Age Group placement on Race Day will determined by your age as of Dec 31st, 2015
What are the age groups?
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18-24
25-29
30-34
35-39
40-44
45-49
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50-54
55-59
60-64
65-69
70+
When are race packets mailed out?
Race packets are not mailed out. Race registration and insurance waivers must be completed in person
at onsite registration (preferably) on Friday afternoon prior to our Athletes Welcome Dinner on Friday
night. Saturday morning registrations can be accommodated, but we encourage if you are doing an
Iron-distance event on the Sunday, come in on Friday (or earlier) and put your feet up to rest after the
stress of travel for the best experience – plus we have a great Friday Athletes dinner and would love if
you could all join us!
I can’t make it to the check in before the race, what should I do?
The onsite race registration must be completed in person, preferably on Friday to make the process
easiest for our volunteers. If your flight arrives too late on Friday, we can also accommodate Saturday
morning registration. You must register in person to sign the waivers, and if you cannot register in
person, you will not be able to start the race on Sunday morning. We do want you to be able to race, so
if the timing of your arrival is a concern, please contact the event director: tim@epicdartmouth.com
Do I have to be a member of USAT or Triathlon Canada for this event?
Race Day insurance is provided under the umbrella of Triathlon Nova Scotia. You must have either an
annual or a single-day TNS membership (available at registration for $20). Under the intra-provincial
license exchange program, if you are a member of Triathlon PEI, or Triathlon Newfoundland, your
TriPEI/TrNL licenses will be honored in Nova Scotia. If you are visiting from another Canadian Province,
please ask your Triathlon PSO to contact Triathlon Nova Scotia to set up license exchangeability.
Are there ITU Worlds Championship Qualifying Spots avail able?
Yes. Each Age Group Champion in our EPIC Distance event on June 28th, 2015 will be entitled to claim
their spot on Team Canada for the 2016 World Long Course Triathlon Championships at the Redman
Triathlon in Oklahoma City, Oklahoma, USA (5 yr age groups, based on competitors age as of December
31, 2016).
You must be a Canadian Citizen, Permanent Resident, or Landed Immigrant, and a member in good
standing of your Provincial Triathlon Association prior to EPIC Dartmouth on June 28th (if not, you can
buy an annual Triathlon Nova Scotia membership at race kit pick-up).
What are the details for the Friday Night Welcome Dinner?
The Friday Night Welcome Dinner will be held at Mic Mac Aquatic Club (Race HQ Building by Finish Line).
The cost is $25. Menu T.B.A.
What are the details for the Monday Awards Luncheon?
The Monday Awards Luncheon will be held at MicMac Aquatic Club (Race HQ Building by Finish Line).
The cost is $25. Menu T.B.A., with an option for Nova Scotia Lobster!
What are the average weather conditions for Race Day?
The average daytime temperature for Dartmouth on this weekend is 22.9° C, with an average overnight
temperature of 12.7° C (or 73° F and 55° F). The daytime extremes over the last twenty years showed a
low of 16°C and a high of 30°C
Is the swim a mass start?
Yes, limited to 300 per wave.
Do the competitors start in the water or on the beach?
It is a water start, chest high.
Will wetsuits be allowed on Race Day?
Water temperatures are anticipated to be 19°-22°C, so a ‘wetsuit legal, but not mandatory’ swim is
anticipated (Triathlon Canada rules for this distance swim mandate wetsuits below 16° C, and ban
wetsuits above 24° C)
Are there official times for swim practices?
There are three scheduled swim practice times. The Lake Banook swim course will be open for swim
practice (unsupervised) from 7-10 AM on Thursday, Friday, and Saturday, June 25th-27th .
Where will the aid stations be located and what will be available?
There will be 5 Run Course Aid Stations on the 10.55 km run course. The Run Special Needs pick will be
at the first stop on the run loop, so you will have access to your special needs bag at the 1.0 km point of
each run loop. This provides 20 Aid Stations on the Full Marathon course, and 10 Aid Stations for the
Half Marathon course.
Bike course aid stations will be in six locations along the route: approximately 40k, 70k, 90k, 110k, 140k,
and 155k. The Bike Special Needs pick up will be located at the 90k point.
What nutrition will be available on course?
Bike course aid stations will offer the following:
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Gatorade (Lemon)
Water
Bananas
Run course aid stations will offer the following:
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Gatorade (Orange)
Water
Assorted Fruit
Defizzed cola
Our athlete surveys have shown a wide range of nutritional supplements, bars and gels, used by
our competitors. To best support our athletes, rather than have a single brand or flavor of
product on course, we have designed our course so that athletes can have access to their
special needs bag as many as 8 times on the Run portion of the event - providing them access
to their own personalized nutrition, as in Pro events!
Who do I contact regarding Race Photos?
Marathon Photo is our official finish line photographer (http://www.marathon-photos.com).
Can I take a car on the race course to watch my athlete?
Though the roads for the bike portion of the event are open to traffic, we encourage spectators not to
crowd the bike course as it creates additional traffic and an additional hazard for all athletes. There are
several locations to access the course to cheer for your athletes without driving on the course (and will
be available in the EPIC Spectator Guide (available two weeks prior to the event).
Is there anywhere to eat on the race site?
T.B.A.
Will I be allowed to cross the Finish Line with my athlete?
The finish line is a controlled area, and no spectators will be allowed into the Finish Chute, or to cross
the finish line with their athlete. Any athlete disregarding this rule will be disqualified from the event,
and not listed as a race finisher in the results.
What services are available for Finishers after the Finish Line?
Medal presentation, Official photo area, Media area, Food and drink for finishing athletes, Massage/
Physiotherapy/ Chiropractic services
Will I be allowed into the medical tent to look for my athlete if they have not
arrived at our meeting destination ?
No spectators or family members will be allowed into the medical area.
Will I be allowed into the Finish Line Area to greet my triathletes?
The Finish Line area will be a controlled area, but there will be a family meeting area immediately
adjacent to the photo and medical area to meet your athletes after they have finished the event.
Where should I park during race week?
Parking information will be available closer to race day.
What timing system will be used on Race Day?
Timing for Subaru EPIC Dartmouth is provided by Atlantic Chip (http://www.atlanticchip.ca/).
Will there be live results available on race day?
Yes. Live results will be available via the internet and on location at the race site
Can I ship my bike to Subaru EPIC Dartmouth?
http://epicdartmouth.com/bike-shipping
I have moved, how do I change my address?
Please send an email with your new contact information to: support@epicdartmouth.com
What is the host hotel and how do I find other lodging information?
Hampton Inn & Suites in Dartmouth Crossing. We have discounted rates for competitors. Check our
website under “Competitors”, “Accommodations” for other options including Home-stay options
Where can I sign up to volunteer?
http://epicdartmouth.com/volunteer
What is the schedule of events?
(As of May 1st – for general reference only and subject to change)
Thursday, June 25th
7:00 AM – 9:00 AM Lake Banook swim course open for swim practice (unsupervised)
Friday, June 26th
7:00 AM – 9:00 AM Lake Banook swim course open for swim practice (unsupervised)
4:00 PM – 6:00 PM Registration and Race packet pick up for competitors and Volunteers
at MicMac Aquatic Club, Lake Banook
6:00 PM Subaru EPIC Dartmouth Athlete’s Welcome Dinner at MicMac Aquatic Club
7:30 PM Mandatory Pre‐Race meeting (all competitors)
Saturday, June 27th
7:00 AM – 9:00 AM Lake Banook swim course open for swim practice (unsupervised)
8:00 AM EPIC Canadian 10k at Lake Banook
9:30 AM EPIC Canadian 5k at Lake Banook
9:00 AM – 12:00 PM Registration and Race packet pick up for competitors and Volunteers
at MicMac Aquatic Club, Lake Banook
12:00 Transition opens for competitors only
12:00 PM – 4:00 PM Bike drop off
4:00 PM Transition closes
4:00 – 6:00 PM Bike drop off for the Half distance events at Petpeswick Inlet
Sunday, June 28th
5:00 AM Transition opens for competitors
6:30 AM Transition closes
6:15 AM – 6:45 AM Pre‐race swim warm‐up
6:45 AM Welcome, National Anthem, last minute race instructions
7:00 AM Race Start
8:30 – Bus departs for EPIC Half Swim Start
9:30 AM EPIC Kids Triathlon at Lake Banook
11:00 AM HALF-distance Swim start at Petpeswick
12:30 Bus returns from Petpeswick to Lake Banook
1:00 PM First cyclists return and transition to run
1:00 PM First Finisher AQUA Distance
3:00 PM First Finisher EPIC Distance
5:00 PM First Finisher Iron Distance
10:00 PM Final Finisher
Monday, June 29th
11:30 AM Subaru EPIC Dartmouth Awards Luncheon
[FAQ UPDATED: 25 May, 2015]