prospectus 2015

CASP Exhibitor Prospectus
October 15 & 16, 2015
Riverside Convention Center
Don’t miss the largest state school psychology convention in the country – the
premier opportunity to showcase your programs, products and services – and
capture the attention and interest of school psychologists, Licensed Educational
Psychologists, administrators, and other school-based mental health professionals
from across the state.
We invite you to take advantage of this excellent opportunity to join us, make local
connections, and support our hundreds of attendees to positively impact the mental
health and education of California’s children and families.
This year, CASP is increasing the opportunities for trade show exhibitors to meet with
attendees. Plan to keep your table top exhibit open during the popular Thursday evening
reception, featuring appetizers and adult beverages, which will be held in the Exhibit
Hall. Prior to the reception, the CASP Poster Session will be held in one-half of the
Exhibit Hall. In addition, on Friday afternoon, the Exhibit Hall will share its venue with a
Job Fair, which is sure to bring out not only job-seekers, but more administrators. And,
all this with timed coffee breaks to further entice attendees to check out the newest in
assessments, interventions and many other products presented at the Exhibit Hall
booths.
Riverside Convention Center
3637 Fifth St.
Riverside, CA 92501
(951) 346-4700
Exhibit Hall
Each booth includes the following:
Tabletop Booths, areas measure 8’ x 10’ and include:
• One 8’ table draped with box-fold linen and two chairs
• One complimentary general registration pass, which includes papers, posters,
panels, mini-skills workshops and invited addresses by the best in school psychology
(registration packets will be emailed to all confirmed exhibitors starting in June).
• Two days of high-energy exhibit time.
• One-on-one opportunities to talk with administrators, school psychologists, Licensed
Educational Psychologists and other school district professionals representing a
majority of the more than 1,300 school districts and county offices of education in
California.
• An evening of fun and excitement at the CASP Welcome Reception
• Listings in the Convention Program and in CASP Today.
• Mailing labels with the addresses of CASP Convention 2015 attendees, upon
request.
• Promotion of Convention 2015 specials your company plans to feature in your booth.
Exhibit Hours:
Thursday, October 15, 2015 8 a.m. – 7 p.m.
Friday, October 16, 2015 8 a.m. – 5 p.m.
Booth Prices:
For-profit organization: $700.00
Non-profit organization: $500.00
Reservations:
Space will be allocated on a first-come, first-served basis. Your booth reservation will be
confirmed when CASP receives your signed contract and full payment for your booth
space. A signed copy of the contract will be returned to you. You will also be sent a map
of the Exhibit Hall layout and will then be able to choose your booth. Please see Exhibit
Hall Details for more information regarding securing a booth.
Fill the Convention Bag
Would like to but cannot attend? Marketing materials can be placed in the convention
bags each attendee receives upon arrival. This option is available for $100. See the
Exhibitor/Advertiser Participation Form for more information.
Convention Program Advertising
Expand your visibility by placing your company's ad in the CASP Convention 2015
Program. The 700-800 participants expected at the Riverside Convention use this
program as an indispensable guide to all events during the Convention and often keep
their programs for reference after the Convention. Draw attendees to your booth or
advertise for future product sales.
Half-page ad: $400
4 ¼” x 11”, 5 1/2” x 8 ½”
Inside front cover (color): $600.00
8 ½” x 11”
Outside back cover (color): $700.00
8 ½” x 11”
Full-page ad: $550.00
8 ½” x 11”
Inside back cover (color): $600.00
8 ½” x 11”
Note: all cover ads (inside and out) are in color; inside advertisement is in black and
white.
Closing date for ad reservations: September 14, 2015
Camera ready artwork due: September 21, 2015
Mechanical Requirements:
The convention program is produced in a Windows/Mac environment, using InDesign,
Photoshop, Illustrator. Camera ready mechanicals or other artwork must be in black &
white or grayscale, 300 dpi or 150 lpi, with no bleeds. Outside cover and inside cover
ads must be in color, 300 dpi or 150 lpi, with no bleeds. If submitted electronically via
CD, or email, high resolution TIFF, JPEG, PDF and EPS files are preferred. Please
remember to include your fonts (or have fonts converted to outlines) and all other links.
For assistance with the preparation of your advertising artwork, please contact Raina
LeGarreta, communications specialist, 916/444-1595, or
specialprojects@casponline.org
Sponsorship Opportunities
CASP has many sponsorship opportunities. Here are just a few:
• Awards Luncheon: Sponsor the winners of our awards and scholarships at this
annual recognition luncheon, to be held Friday, October 16.
• CASP President’s Reception: Donations of wine or funds for appetizers are
welcome for this invitation-only event held prior to our Town Hall meeting on
“Breaking the Special Education to Prison Pipeline,” a pre-convention event on
Wednesday, October 14.
• Welcome Reception: Donations of wine, beer or funds for appetizers are
welcome for this All-Association evening event in the Exhibit Hall on Thursday,
October 15
• Coffee stations, time-out breaks: CASP plans to offer coffee at specific times to
entice attendees to the Exhibit Hall, especially during the Poster Session
(Thursday, October 15, from 10:30 a.m. – noon) and the Job Fair (Friday,
October 16, 1:00 p.m. – 3:00 p.m.). Sponsors are invited to add cookies or other
goodies to really get the attention of the attendees.
• Speakers: Sponsorship of workshop speakers not only gets you recognition, but
also displays the expertise of your authors. Let us know if you have any lastminute additions.
• Marketing materials: Lanyards, notebooks, even pens with your company’s logo
emblazoned on them will draw attention. Ask us how to make sure every
attendee receives one.
For other suggestions on ways your company can receive recognition for sponsorship,
contact CASP Executive Director Heidi Holmblad at 916/444-1595 or email
executivedirector@casponline.org.
JOIN CASP, GET DISCOUNTS
CASP Corporate Members receive special benefits during our annual convention and
throughout the year. Join now and receive:
• 20 percent discount on convention exhibit hall booth space
• 20 percent discount on convention program advertising
• Prominent listing in the convention program, promotional materials and signage
• 20 percent discount on CASP Today advertising rates
• Display space for materials at CASP-sponsored seminars and events, such as
Spring Institute
• Listing as a CASP Corporate Member in all quarterly issues of the CASP Today
Newsletter
• Link on the CASP website
For more information on becoming a corporate member, visit the Membership area of
the CASP website at www.casponline.org or contact the CASP office at 916/444-1595.
Exhibit Hall Details
CASP Convention 2015
Each booth will have an 8’ by 2.5’ table with two chairs, in a 10’ by 8’ space. Tables will
be covered with ivory tablecloths. Exhibitors are encouraged to bring their own
tablecloths and any other items to decorate within the allotted space. Set up will be
available beginning at 12:00 p.m. October 14; takedown will begin at 5:00 p.m. October
16. Exhibit Hall staff will not be available to assist with booth set up or take down.
Three networking events will be held in the Exhibit Hall. Please make sure you have
personnel at your booth during these events:
• Thursday, October 15, 10:30 a.m. – 12:00 p.m. Poster Session. Students’ work will
be displayed on poster boards at the end of the Exhibit Hall. Coffee station will be set
up in the center of the action.
• Thursday, October 15, 5:00 p.m. – 7:00 p.m. Welcome Reception. Appetizer stations
and a no-host bar (or wine/beer tasting) will be placed in the Exhibit Hall while
attendees meet up with old friends and make new ones during this casual gettogether.
• Friday, October 16, 1:00 p.m. – 3:00 p.m. Job Fair. Up to 35 school districts, county
offices of education, private schools, charter schools, and employment agencies will
be looking for new employees at the CASP Job Fair, held in the back half of the
Exhibit Hall.
Shipping
All exhibitors will be responsible for their own shipping.
Exhibit materials may be shipped to:
Riverside Convention Center
Attn: Pamela Sturrock
3637 Fifth St.
Riverside, CA 92501
Make sure the mailing label includes the following:
Trade Show dates: October 14-16, 2015
Event: CASP Convention
Name of your company’s onsite representative
Please contact CASP by October 7, 2015 of any deliveries being made directly to the
Convention Center with the name of the shipper and the arrival date. Please email
memberservices@casponline.org with the above information. Materials must arrive no
earlier than 48 hours before the start of the Trade Show set up, or by October 14.
Materials also must be shipped from the Convention Center within 48 hours of the
conclusion of the event. Any materials received prior to the 48 hours or left behind 48
hours after the event will incur storage charges of $50 per day.
Just sending items for the convention bags? Please have the items arrive at the
Riverside Convention Center by Tuesday, October 13, using the shipping instructions
above. CASP volunteers stuff the bags starting early Wednesday, October 14, and the
association cannot guarantee items will be included in the bags if they have not arrived
at the convention site by October 13.
Move in/Move out
Exhibit Hall staff will not be available to assist with moving items to and from your booth,
nor will they be available to assist with booth set up. Exhibitors may use the loading dock
that is accessed via Orange Street. Instructions for using the loading dock will be
emailed after a contract is received. The loading dock is for loading and unloading only;
vehicles must be moved to the Convention Center parking lot after loading dock use.
The Center offers parking at a cost of $10.00 per vehicle/space/day. Additional parking is
available on the street or in city parking lots/structures.
Electrical Services
For electrical needs that entail more than 120-volt/20-amp wall plug service, please
contact Elden Electrical Services at (951) 398-1024.
Streaming Video and Internet Access
Internet is available throughout the Riverside Convention Center. However, if you plan to
use internet access to stream video or other types of multi-media presentations, please
consider downloading directly onto a laptop, tablet or other mobile device instead. While
the signal at the Convention Center is strong enough for email and checking websites, it
will not support large files being downloaded.
Vendor Seller’s Permits
Prior to the start of the CASP Convention, a Seller’s Permit is required by the State
Board of Equalization for the sale of any item. These permits must be secured by the
Client and provided to CASP a minimum of ten (10) working days prior to the event. To
arrange for permits, contact:
State of California Board of Equalization
3737 Main Street, Suite 1000, Riverside, CA 92501
Telephone: (951) 680-6490
CASP is required to obtain written evidence from each seller that the seller is the holder
of a valid California Seller’s Permit, or secure a written statement from the seller that he
or she is not offering for sale anything which is subject to sales tax.
Signs and Decorations
Signs, decorations and related materials may not be taped, tacked, stapled, nailed or
otherwise affixed to any surface in the Center. Convention Center’s permanent signs
may not be blocked in any manner. Temporary signs may not be attached in any manner
to permanent Center signage. Adhesive backed decals and stickers may not be
distributed in the Center. Any costs incurred by the Center for the removal of these items
will be billed to CASP, which will forward the bill to the responsible party. Use of glitter
and confetti or any other not easily removed items is not permitted in the Center. Costs
associated with the clean-up of glitter, confetti and related materials will be billed to
CASP, which will then bill the responsible party.
Helium balloons may not be distributed or offered for sale inside the facility. Helium
balloons obtained outside of the facility shall not be permitted inside the facility. If helium
balloons are brought inside the building, without approval, and released for any reason,
all labor costs associated with the removal of the balloons will be charged to CASP,
which will then charge the responsible party.
Please see the Exhibitor Form to secure your booth, advertisement or other sponsorship
opportunity.