2015 Annual Conference Marketing Prospectus [PDF 730 KB]

Marketing Prospectus
Florida Partners in Crisis
2015 Annual Conference & Justice Institute
in partnership with:
Florida Association of Drug Court Professionals &
Office of the State Courts Administrator
May 21-22, 2015
Renaissance Orlando at SeaWorld
www.flpicannualconference.org
GENERAL INFORMATION
Background
Florida Partners in Crisis (FLPIC), in partnership with the Florida Association of Drug Court Professionals (FADCP),
and the Office of State Courts Administrator (OSCA), invites you to sponsor, exhibit, advertise and attend the 2015
Annual Conference and Justice Institute to be held May 20-22, 2015 at the Renaissance Orlando SeaWorld.
This conference is a MUST for judicial, legal, corrections, law enforcement and behavioral health professionals or
anyone interested in the latest in successful diversion, re-entry and community integration strategies for individuals
with substance use and mental health disorders.
The 2015 conference will combine plenary sessions, workshops, exhibits and net-working opportunities with national
and state experts presenting the latest in clinical and programmatic strategies designed to help individuals maintain
their recovery while improving public safety. Continuing education credits will be available for judges, Florida Bar
members, health care professionals and others.
Attendees
Last year’s conference attracted over 500 professionals from throughout Florida and adjacent states to participate in the
event and this year’s conference promises a similar crowd. The audience will be agency executives, program directors,
case managers, law enforcement and corrections personnel, court staff, clinicians and providers in the criminal justice
and behavioral health field as well as policy-makers and other key stakeholders.
Sponsors, Exhibitors and Advertisers of Interest
The following list is a sampling of the types of organizations that have participated successfully in previous conferences.
Community Corrections
Drug Testing Companies/Laboratories
Training Institutes
Universities
Hospitals
Mental Health Services Providers
Software Companies
Insurance Companies
Managed Care Companies
Pharmaceutical Companies
Publishing Companies
Professional Associations
Office and Medical Suppliers
Support Groups
Substance Abuse Treatment Programs
Electronic Monitoring Companies
Law Enforcement Equipment/Supplies
Veterans Services
Hotel Accommodations
Renaissance Orlando at SeaWorld
6677 Sea Harbor Drive
Orlando, FL 32821
407-351-5555
Room Rate: $139 per night for single/double occupancy (plus applicable taxes)
Resort Fee: $20 daily resort fee is optional
Guests who elect to accept the daily resort fee will have access to high-speed guest room internet, transportation to Sea World, Universal
Studios and Disney, two in-room bottled waters and more. Guests who are Marriott Rewards members can receive complimentary WiFi
access in guest rooms.
Parking: Complimentary self-parking for overnight guests and 50% discount on self-parking for daily drive-in guests
Cut-off Date: April 10, 2015
Reference: Florida Partners in Crisis Annual Conference
Hotel reservations at the Renaissance Orlando at SeaWorld must be made on or before April 10, 2015 to receive
the special rate available to conference participants. This great rate is offered three days before and after the
conference date based on availability. Employees of tax-exempt agencies must supply proof of tax exemption
upon check-in and make payment with a company check or credit card in order not to be charged tax.
PROMOTIONAL OPPORTUNITIES
Maximize your conference investment, and stand out from the crowd! Sign up today for increased exposure, name
recognition and prestige before, during and after the event. The Florida Partners in Crisis Annual Conference and
Justice Institute gives you an opportunity to interact with leading executives and decision-makers. Sponsoring and
exhibiting provides the venue to network with existing clients and to meet new prospects while enhancing your
corporate visibility to a highly qualified decision-making audience. Choose an exclusive event or product to guarantee
full recognition and a high profile for your organization. A variety of promotional opportunities are available so select
the option that is right for your budget.
SPONSORSHIPS
Sponsor benefits include:
• Company name and provided link shown in event e-promos
• Logo or company name displayed on signage, website and in the program
• Recognition from the podium
• Conference registration(s)
• Company listing in the program
• Post-event attendee list (excluding email addresses)
DESCRIPTION
Luncheon
Access all conference attendees
during a sit-down luncheon at the
conference
4 Co-sponsor opportunities
Continental Breakfast
Provide attendees breakfast on one
of two days during the conference
4 Co-sponsor opportunities or
2 Full-sponsor opportunities
INVESTMENT ADDITIONAL BENEFITS
$5,000
Co-Sponsor
$5,000
Full sponsor
$2,500
Co-sponsor
•
•
•
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•
Address attendees during banquet Luncheon
Exhibit table
5 conference registrations
Full page ad
Company Logo and text description in the program
Luncheon Signage
•
•
•
•
•
Exhibit table
3 conference registrations
Half page ad
Company Logo and text description in the program
Breakfast Signage
• Exhibit Table
Beverage Breaks
$3,000
• 2 conference registrations
Provide attendees all beverage
• Break Signage for each break that day
breaks during one entire day of the
conference
2 full sponsor opportunities
• Exhibit table
Portfolio
$3,000
• 3 conference registrations
Give attendees a portfolio imprinted
with your company name/logo
1 opportunity
• Exhibit table
Lanyards
$2,500
• 2 conference registrations
Imprint your company name or
graphic on the lanyard worn by
attendees
1 opportunity
• 1 conference registration
Hotel Room Keys
$1,750
Place your company’s full color
graphic on attendees’ room key cards
1 opportunity
Build Your Own Sponsorship!
Have other ideas not listed here? Create a custom sponsorship package that best suits your promotional needs.
Contact Rebecca Roberts at rroberts@fadaa.org or call 850-878-2196 to discuss your interests.
EXHIBITS
Exhibit package benefits include:
• 1 exhibit table, 2 chairs and a wastebasket
• 1 conference registration
• 1 discounted conference registration
• Company listing in the program
• Post-event attendee list (excluding email addresses)
DESCRIPTION
INVESTMENT ADDITIONAL BENEFITS
Premium table location in a high traffic area
Premium Table-top Exhibit Package $550
Table-top Exhibit Package
$500
Discounted conference registration (limit 1)
Additional Exhibit Staff
$100
Table-top exhibit tables will be located in the exhibitor floor plan as shown below. Space will be assigned on a firstcome, first-purchased basis.
EXHIBIT FLOOR PLAN
EXHIBIT HOURS*
Wednesday, May 20
Exhibit Set-up
Thursday, May 21
Exhibit Hours
Friday, May 22
Exhibit Hours
Friday, May 22
Exhibit Break-down
*Exhibit hours may be subject to change.
4:00 p.m. – 6:00 p.m.
7:00 a.m. – 4:00 p.m.
7:00 a.m. – 3:00 p.m.
3:00 p.m. – 6:00 p.m.
ADVERTISEMENTS
Benefits include:
• 1 discounted conference registration
• Company listing in the program
• Post-event attendee list (excluding email addresses)
DESCRIPTION
INVESTMENT SPECIFICATIONS
Full Page Program Ad
Half Page Program Ad
Program Stuffers
5 opportunities
$250
$200
$200
Advertising Attendee
$100
8.5” W x 11” H, may bleed
7.5” W x 4.5” H
Maximum: 8.5” W X 11” H, single sheet
Minimum: 5” W x 7” H, single sheet
Paper Quality: Card/cover or glossy stock
Quantity: 400
Discounted conference registration (limit 1)
ADVERTISEMENT SUBMISSIONS
Email sponsor logos and program ads to rroberts@fadaa.org. Preferred file formats are 300 ppi TIF, 300 ppi JPG,
vector (EPS, AI) or high resolution PDF.
Ship program stuffers to FADAA, Attn. Rebecca Roberts, 2868 Mahan Drive, Suite 1, Tallahassee, FL 32308 with the
reference line Florida Partners in Crisis.
DEADLINES
April 22, 2015
All applications and related fees must be submitted in full.
April 22, 2015
Final artwork for purchased program advertisements and/or sponsor logos should be received via email to Rebecca Roberts at rroberts@fadaa.org.
May 6, 2015
Program Stuffers should be received at FADAA, Attn. Rebecca Roberts, 2868 Mahan Drive, Suite 1, Tallahassee, FL 32308.
CONTACT INFORMATION
To discuss sponsorship opportunities, exhibits, and advertising opportunities:
Florida Alcohol and Drug Abuse Association: Rebecca Roberts - rroberts@fadaa.org | 850-878-2196
Reserve your choice(s) immediately by completing the application and payment option online at
www.flpicannualconference.org.
Florida Partners in Crisis 2015 Annual Conference & Justice Institute in Partnership with the Florida Association of Drug Court Professionals and Office of State Courts Administrator
Terms and Conditions 1.
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Exhibit Space Rental: Each table rental includes one 6’ draped table, one chair and one wastebasket. All exhibits must comply with the
Guidelines for Display Rules and Regulations published by the International Association of Exhibitions and Events (www.iaee.com).
Table Assignment: FLORIDA PARTNERS IN CRISIS does not guarantee any particular table selection and reserves the right to (a) decline or
prohibit any exhibit, product or service for any reason, with or without cause, which, in their sole judgment, is not suitable to or in keeping
with the character of the exhibition, or (b) relocate table assignment, with prior notice to the exhibitor, to develop a balance against congestion, to avoid confusion in firm names, to solve competition conditions or similar reasons. The final arrangement of the exhibit space will be determined by FLORIDA PARTNERS IN CRISIS at their sole discretion. No table number or exhibit space is considered officially
assigned unless full payment has been made in full and received by FLORIDA PARTNERS IN CRISIS.
Registration: Exhibit badges will be issued only to employees of exhibiting companies. Each firm’s contact person is responsible for
registering its exhibit table(s). The staffing allowance is limited to one person per exhibit table. Exhibiting companies may choose to register
one additional exhibit staff person for the fee specified in the marketing prospectus. Advertising: FLORIDA PARTNERS IN CRISIS reserves the right to review/refuse any advertisement or promotion it deems inappropriate.
Regulations and Standards:
a. Solicitation by non-­‐registered exhibitors is strictly prohibited. Violators will be required to leave the exhibit hall.
b. Subletting space is prohibited. An exhibitor may not assign, sublet or share any part of the space allocated without the written
consent of FLORIDA PARTNERS IN CRISIS. Companies shall not exhibit nor permit to be exhibited any non-­‐company merchandise
unless granted permission from FLORIDA PARTNERS IN CRISIS. An exhibitor may not permit any representative of any firm not exhibiting to solicit business or take orders in the exhibitor’s space. All business activities of the exhibitor must be confined to the
table space. Conducting business activities in aisles, lobbies or other areas is strictly prohibited. Exhibitors who violate this rule will suffer sanctions affecting their ability to exhibit at future FLORIDA PARTNERS IN CRISIS meetings. c. Samples of products, catalogs, pamphlets, publications and souvenirs may be distributed in the exhibit hall provided it is done in a
dignified manner, does not create a nuisance and does not interfere with adjoining exhibits. d. Loudspeaker displays or other devices, that in the sole judgment of FLORIDA PARTNERS IN CRISIS may be generally disruptive, are
not permitted. If objections arise, the offending exhibitor may be reassigned to another table or required to discontinue the
activity entirely. e. No exhibit may be dismantled before the official close of the conference, nor may any part of the exhibit or equipment be
prematurely removed, once it has been set up, except with the permission of FLORIDA PARTNERS IN CRISIS. Failure to comply
with this regulation may affect future exhibiting privileges. Setup Information: All table materials, particularly drapes, curtains, table covers, etc., must be flameproof and comply with federal, state
and municipal fire laws, insurance underwriter and hotel safety regulations. All packing containers, excelsior and similar materials must be removed from the exhibition area upon completion of the table set-­‐up. FLORIDA PARTNERS IN CRISIS will review exhibit setup to assure
compliance with exhibit rules before the exhibit hall opens. If there are problems with an exhibit, the exhibitor will be notified and required
to make the appropriate corrections. Drayage: Advance shipments of exhibit materials should be received by Renaissance Orlando at SeaWorld no earlier than three (3) days
prior to the conference date to avoid storage fees. Exhibitor is responsible for all incurred costs. Shipments may be retrieved from Guest
Services. Failure to occupy space: Any exhibit space that is not set up and occupied by 7:30 a.m. MAY 20, 2015, will be forfeited by the exhibitor unless
arrangements for delayed occupancy have been made in writing to FLORIDA PARTNERS IN CRISIS. Unless prior approval is granted, the rental payment for the unoccupied exhibit space also will be forfeited.
Liability and Security: The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising from personal
injury, injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the hotel. The exhibitor shall indemnify and hold harmless FLORIDA PARTNERS IN CRISIS, its agents and employees from any and all losses, damages and claims. FLORIDA
PARTNERS IN CRISIS will not insure or indemnify exhibitors against loss of any kind. It is the exhibitor’s responsibility to secure exhibit and
other property during the opened hours of the exhibit hall. FLORIDA PARTNERS IN CRISIS will cooperate fully, but cannot take responsibility for damage to exhibitor’s property, lost shipments either coming in or going out, or for moving costs. Any damage caused by inadequately
packed property is the exhibitor’s own responsibility. If exhibit materials fail to arrive, the exhibitor is still responsible for table rental and no refund will be made. Exhibitors are encouraged to carry insurance for these risks. By completing the Application, the exhibitor agrees to abide by these Rules and R egulations and all amendments thereto, as well as all
decisions of Management. Department of Revenue Registration: Exhibitors who sell non-­‐exempt tangible personal property must register with the Florida Department
of Revenue. It is the responsibility of each individual exhibitor to determine if he or she must register with the department. The Taxpayer Assistance Section of the department should be called at (800) 352-­‐3671. Applications for registration are available, without cost, by writing
to the Florida Department of Revenue, Supply Section, Tallahassee, FL 32399-­‐0100. Cancellation or Reduction of Space: Cancellation or reduction of table space must be submitted in writing to the conference fiscal agent,
FADAA, with the Reference Line: Florida Partners in Crisis Annual Conference and Justice Institute and mailed to FADAA, 2868 Mahan Drive, Suite 1, Tallahassee, FL 32308. The notification must be postmarked on or before April 28,2015 to receive a partial refund; an administrative
charge of $100 is retained for cancellation or reduction of table space. If the request is postmarked after said date, the exhibitor is obligated to pay the table rental(s) in full. Cancellation of Exhibition: In the event the exhibition must be cancelled, postponed or relocated because of fire, strike, government,
regulations, casualties, acts of God or other causes beyond the reasonable control of FLORIDA PARTNERS IN CRISIS, the exhibitor waives any
and all damages and claims for damages. The exhibitor agrees that the sole liability of FLORIDA PARTNERS IN CRISIS will be to return each
exhibitor’s rental payment.