TUM Graduate School

a proposed Examination Committee
❑❑Coordinate
with your supervisor, who will then send the
application to the deanery.
❑❑
Several items of the TUM-GS-Programme are to
be submitted during the doctoral project. For dead­lines refer to the Mandatory Programme table.
The following documents must be submitted
no later than the end of the doctoral project.
• Evidence of over 6 SWS subject specific events
• Evidence of published works
• For external doctoral candidates: A Self Evaluation
Report referring to your active participation in the
academic environment of TUM the end of the qualification these docu❑❑Until
ments can also be entered:
• Transferable skills courses
• International research activities and conferences
• Teaching or supervision experience
You must upload your mandatory and
optional certificates yourself into your Doc-GS
online account (www.tum.de/doc-gs). If you do this
regularly you will know ahead of time whether your
certificates of participation will be recognized. Retain all collected original certificates of participation
for possible submission to the GZW.
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• Forms under: www.wzw.tum.de ➔ Doctorate / Habilitation
• Approx. 6 months before the dissertation
• For confirmation of acceptance see the protocol of
the Faculty Advisory Board
• Contact: Ms Sylvia Hubai, hubai@wzw.tum.de, Tel: +49 8161 71 3260
a Doctoral Degree Application
❑❑Compile
(Promotionsantrag)
• www.gs.tum.de ➔ ... ➔ Submitting your Dissertation
www.wzw.tum.de ➔ Doctorate / Habilitation
• For necessary Documents refer to the Form Doctoral Degree Application (Promotionsantrag) and /
or the TUM Regulations for the Award of Doctoral
Degrees clause 8 (Promotionsordnung §8).
❑❑
Submit the Doctoral Degree Application at the
TUM Examinations Office
• Organize an appointment early to avoid any waiting
time.
• Contact: Ms Ute Stinzel, stinzel@tum.de, Tel: +49 89 289 22248
➔➔ After successful acceptance e of your application, the chairperson of your examining committee will be informed.
• The chairperson arranges that the evaluation by
the examiners appropriately meets the necessary
deadlines.
• The Approval Procedure then begins.
• When the dissertation is approved, the oral examination is set by the Chairperson.
All questions regarding the situation
of your dissertation examination process are to be
directed to the chairperson of the examining committee.
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luck with passing your oral examination
❑❑Good
(Viva Voce)!
• Directly after the oral examination, the examiners
will notify the evaluation success.
• The qualifying date of the successful doctoral graduate will be set to the date of the oral examination.
your dissertation
❑•❑Publish
After the oral examination is successfully passed
your dissertation must be published.
• Details and deadlines can be found under clause
20 of the TUM Regulations for the Award of Doctoral Degrees.
• Also refer to: www.ub.tum.de ➔ … ➔ Dissertation Publishing
your Doctoral Degree Certificate
❑•❑Get
When all documents stated in clause 20 are submitted according to the deadlines, you will receive
a preliminary certificate.
• This will be handed out by the Examinations Office
when you show your Identity Card.
• Appointments can be made with Ms Stinzel. Contact see above.
• When you have your preliminary certificate you can
then use your title of Doctor! Congratulations!
• The Doctoral Degree Certificate is simultaneously drawn and after signing by the president and
the dean it will be handed to your supervisor.
• It will be personally handed to you by your super­
visor.
• Two copies of the signed confirmation of receipt
must be sent to the deanery.
Concluding Tips
• We have put this information together with great
care however any full legal responsibility is held
only within the official clauses and documents.
• Whether you are applying for TUM-GS travel funds
or registering with the Examinations Committee,
please always use current downloaded Forms.
• The information in this flyer has been written for the
doctoral studies at the WZW and membership in
the GZW. Other faculties or graduate centers possibly have different rules.
Checklist for a Doctorate
at the TUM School of Life
Sciences Weihenstephan
For all doctoral candidates who entered the
doctoral candidacy list in 2014 or later
Seminars on Campus
www.wzw.tum.de/gzw❑
Campus Networking
Info to round table discussions and events of the Union
of Doctoral Candidates: www.wzw.tum.de/gzw
Contact
GZW Office
www.wzw.tum.de/gzw
gzw@wzw.tum.de
Union of Doctoral Candidates of GZW
www.wzw.tum.de/gzw
doktorandenvertretung@wzw.tum.de
Graduate Center Weihenstephan (GZW)
Alte Akademie 8 . D-85354 Freising
Tel. +49 8161 71 2454
www.wzw.tum.de/gzw
Graduate Center
Weihenstephan
TUM Graduate School
Edition: 03/2015
Submission of Verification to the
TUM Graduate School
Doctoral Degree Application,
Examination and Certification
Bildnachweis: fotolia.de | design: ostertag graphikdesign | www. zwergzeug.de
At the End of your Doctorate
Your doctoral project from registration to your
doctoral degree certificate: All important information,
step by step, at a glance. Have you thought of everything?
✓❑Just tick what has been completed so that you
❑
keep in mind what is to be done.
At the Beginning of your Doctorate
at the WZW
❑❑Find a supervisor and define topic
of the Graduate Center (GZ)
❑•❑Selection
Usually, the Graduate Center Weihenstephan (GZW)
is the right choice, but you can choose another
Graduate Center.
• The Graduate Centers (GZ) have slightly different
mandatory criteria, which you can also check at each
center.
online at www.tum.de/doc-gs
❑•❑Register
Please create only ONE account. Saving and logging
out is possible at any time.
• When all fields are filled in, a PDF with your Application for the Acceptance as Doctoral Candidate will be
generated.
• + GZW-TIP + Carefully keep and protect your account
information for further use, so that you can continually upload your certificates of participation. For annual confirmation, you are automatically prompted by
Doc-GS per email, so always keep your given email
address current.
❑❑Find a Mentor
Subsequent registration of the mentor is
+ GZW-TIP +
possible up to 6 months after registration. When registering online, simply write ‘NN’ (and “NN@NN.de”
for e-mail) in all mentor fields. The mentor can later
sign a copy of the Supervision Agreement, which can
then be sent in together with the address information.
the GZW Supervision Agreement and
❑❑Download
fill it out with your supervisor
• Form under:
www.wzw.tum.de/gzw ➔ Links&Downloads
You can even submit the Supervision
Agreement without a signature from the GZW,
together with the other documents (see below) at the
deanery, and this will be passed on internally.
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all necessary documents and send it to
❑❑Compile
the dean’s office
• The documents required are listed in your Application for the Acceptance as Doctoral Candidate.
• Your application will only be processed by the dean’s
office when all documents are completed.
➔➔ International Degree
Your international qualification will now be examined. At the same time you will be entered in the
preliminary doctoral candidacy list, and so with
that a preliminary member of the TUM Graduate
School. When your degree has been approved by
TUM, you will be entered to the official doctoral
candidacy list.
➔➔ Entry to the doctoral candidacy list
Your entry to the doctoral candidacy list will be
confirmed by email, whereby you become a full
member in the TUM Graduate School. + GZW-TIP + Once you are registered on the doctoral candidacy list, you can also enroll as a doctoral student and thereby take advantage of several
benefits available (max. 6 semester).
Further information at:
www.gs.tum.de ➔ ... ➔ Enrollment
During your Doctorate
Your Membership in the TUM Graduate School:
Internal doctoral
candidates*
External doctoral
candidates**
Internal doctoral
candidates*
Mandatory Programme
(Prerequisite for the award of doctoral title!)
❑
❑ Supervision Agreement
Mentoring ❑
(not later than 6 months after membership)
2 years minimum membership
Feedback session
❑
(submit Reporting Sheet not later than 2 years
after start)
participation
❑ inActive
the academic envi
ronment of the TUM
❑ Kick-off seminar within the first 6 months
❑ Subject specific courses (6 semester credit hours)
❑ First authorship - publication***
❑ Annual re-registration
Voluntary Programme
(recommended)
❑ Crash course in Good Scientific Practice
❑ 3 transferable skills courses
International research phase
❑ (research
stay, conferences etc.)
*With TUM employment contract
**Scholarships, employed (other than TUM) or self financed
***At least one international contribution, written and peer-reviewed
(scientific journals or congress proceedings)
External doctoral
candidates**
Sponsorship
Transferable skill trainings are sponsored with up to 8 daily
rates at max. 60 Euros per day. Long language trainings can
be funded at a maximum of 3 daily rates.
English proof reading for 2 publications
Gratis Seminars at the GZW
International Activity:
For scientific conferences
etc. a maximum of 1600
Euros and additionally a
maximum of 1400 Euros
for Research trips over 4
weeks.
International Activity:
Financing in particular
cases only, which will be
cleared by the GZW.
Copyright Laws Regarding your
Publication
Be aware of the copyright rules of the
planned journal when publishing scientific articles since
your publication should later be part of the dissertation.
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