Strawberry Festival Vendors Contract 2015

3rd Annual Strawberry Festival
Saturday, June 20, 2015, 11:00 a.m. to 4:00 p.m. (Rain or Shine)
Organized by the Hatfield Elementary PTA.
Location: Hatfield Lions Club Pavilion, Hatfield, Massachusetts
Entry Fee for tailgate tag salers: $10.00 Deadline May 31, 2015. We will reserve you a spot for one car and a
small area directly behind the car. No Trailers. No orders. Direct sale only.
Entry Fee for crafters: $35.00 Deadline April 30, 2015 after this date it will be $40.00. All entries are juried. If
accepted by the jury, your entrance fee is non-refundable. (Non-accepted entries will have their checks returned.)
Please apply early as certain categories fill up quickly.
All checks will be deposited on April 30th. $25.00 fee for checks returned due to insufficient funds. Exhibitor space is
approximately 10’ wide x 10’ deep.
Craft Exhibitors: ALL CRAFTS MUST BE ORIGINAL AND HANDCRAFTED BY YOU. No Exceptions!
In order to maintain a high quality, well-balanced show, the jury reserves the right to limit craft categories that are
over-subscribed.
The Hatfield Elementary School PTA has the right to remove any offensive or non-compliant products.
Please display the same type of craft throughout your booth. Previous participation does NOT guarantee acceptance.
Demonstrations of your craft are encouraged.
Acceptance: All entries for the craft fair will be reviewed by a jury* and notified via email** on the status of your
application. Acceptance will be based on submitted high quality digital photographs.***
Please submit: (a) 1 recent booth display photo (b) 2 close-ups of craft. (c) Indicate product price ranges.
Submit Photographs to: mjnefs@gmail.com by April 15th to be considered.
*All jury decisions are final.
**Photographs should be in JPG format and files no larger than 2 MB in size.
***Please update your contact info with us on the form below.
No food sales
Tax Number: All craft exhibitors must have a Massachusetts Tax I.D. Number.
The Massachusetts Dept. of Revenue may be reached at (617) 887-6367.
Show Set-Up: Registration will begin promptly at 9:30 a.m. on Saturday June 20th. Any exhibitor not signed-in by
10 a.m. may forfeit their space, without a refund, to an exhibitor on our waiting list.
There is no smoking allowed during the Festival.
Questions: If you have any questions, or need clarification about rules and regulations please contact
Marie-Jose Nefs, PTA secretary cell: (413)244-2438 email: jos.hatfieldmapta@gmail.com
Payment: Please make check payable to: HATFIELD ELEMENTARY PTA
Return the section below with a stamped self- addressed envelope to:
Hatfield Elementary Strawberry Festival
33 Main St. Hatfield MA 01038 Attn: Marie-Jose Nefs
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3rd ANNUAL STRAWBERRY FESTIVAL
TAILGATE TAG SALE & CRAFTS FAIR, SATURDAY, JUNE 20, 2015
(Please print legibly)
Name : _______________________________________________________
Business Name: ________________________________________________
Address: ______________________________________________________
City: _______________________________________ State: _______ Zip: _____________
Phone No: _____________________________________
Email Address: ______________________________________________________________
(required for acceptance)
Type of Craft: ____________________________________________________
Massachusetts Tax I.D. Number: ______________________________
❏ Enclosed is my $10.00 entry fee for the 2th Annual Strawberry Festival Tailgate Tag Sale on
Saturday, June 20, 2015.
❏ Enclosed is my $35.00 entry fee for the 2th Annual Strawberry Festival Crafts Fair on Saturday,
June 20, 2015.
I have read and agree to the above Hatfield Elementary PTA’s rules and regulations. I will assume full
responsibility for my belongings and will not hold the Hatfield Elementary PTA responsible for any loss or
damage. If accepted by the jury, I understand that my entry fee is non-refundable.
I understand that there is a $25.00 late fee for application received after the April 30, 2015 deadline.