Enterprise Identity by BlackBerry

Administration Guide
Enterprise Identity by BlackBerry
Published: 2015-05-12
SWD-20150512143527894
Contents
Overview ..........................................................................................................................5
Enterprise Identity administrator console basics................................................................6
Sign in to the Enterprise Identity administrator console for the first time............................................................................. 6
Configure and assign services........................................................................................................................................... 7
Adjust the minimum level of assurance..............................................................................................................................8
About password policies................................................................................................................................................... 8
Apply a password policy.............................................................................................................................................8
Custom services............................................................................................................... 9
Add a custom service........................................................................................................................................................9
Remove a custom service..................................................................................................................................................9
Administrators................................................................................................................10
Add an administrator...................................................................................................................................................... 10
Add multiple administrators............................................................................................................................................ 10
Manage administrator entitlements.................................................................................................................................11
Remove an administrator................................................................................................................................................ 11
Users............................................................................................................................. 12
Invite users to a service................................................................................................................................................... 12
Manage users................................................................................................................................................................. 12
Glossary......................................................................................................................... 13
Legal notice....................................................................................................................14
Administration
Administration
1
4
Overview
Overview
2
Enterprise Identity by BlackBerry is a console that allows administrators to manage user access to specific services, such as:
•
BBM Meetings
•
BBM Protected
•
Box
•
Concur
•
Dropbox
•
Salesforce
•
Workday
In addition, administrators can add any custom SaaS.
Administrators can use the Enterprise Identity administrator console to manage users and to add and manage additional
administrators. This content is intended for senior and junior IT professionals who are responsible for managing users who
access an organization's services, such as hosting BBM Meetings.
The following browsers are supported for administration: Internet Explorer 10 and 11, Google Chrome, Mozilla Firefox, and
Safari. Client use is supported on all the browsers above as well as native browsers on devices running BlackBerry 10 OS version
10.2.1 or later, iOS 6 or later, and Android OS 4.0 (Ice Cream Sandwich) or later.
5
Enterprise Identity administrator console basics
Enterprise Identity administrator
console basics
3
A designated administrator receives an email invitation to sign in as an administrator for the Enterprise Identity administrator
console. The email contains a link to sign in using an existing BlackBerry ID, or to create a new BlackBerry Identity account.
After you sign in, you receive an email invitation with a link to the Enterprise Identity administrator console for your organization.
The Enterprise Identity administrator console allows you to add and manage additional administrators, services, and invite users
to use services. After users sign in, they can access your organization's services. The Enterprise Identity administrator console
also contains the following features and information.
Name
Description
Dashboard
View the number of outstanding invitations and a summary of authentication events
and service data.
Enterprise
View a summary of your organization that includes the organization name and
domain, email settings, and the authentication policy.
Administration
View user details or remove users from your organization.
Identity Proxies
Add and configure identity proxies.
Services
Edit, enable, disable, or add custom services.
Entitlements
View and manage user and administrator entitlements to services.
Password Policy
View and set password requirements.
User logs
View a log of actions by user, service, or enterprise.
System logs
View messages about the system, including level of severity and scope.
Sign in to the Enterprise Identity administrator
console for the first time
When your organization orders BBM Meetings or BBM Protected subscriptions, a designated administrator receives an email
invitation to sign in as an administrator. The email contains a link to your organization's enterprise portal where you can sign in
6
Enterprise Identity administrator console basics
with an existing BlackBerry ID or create a new BlackBerry Identity account. The administrator has 24 hours to sign in to
BlackBerry Identity before the invitation expires. If the invitation expires, refer to the welcome packet for instructions.
1.
In the email invitation, click the link.
2.
On the Sign in to BlackBerry ID screen do one of the following:
3.
•
Enter your username and password to sign in using an existing account.
•
Click Sign Up to create a new account.
If you receive a message that indicates you can't proceed until you confirm your email address, do one of the following:
•
If you created a new account, open the welcome email and click Confirm your email address.
•
If you signed in using an existing account, but your email address isn't confirmed, open the confirmation email
and click confirm your email address.
4.
In the email invitation, click Sign in to the Enterprise Identity Administrator Console.
5.
Enter your information. Click Sign In.
6.
Click BlackBerry Admin to open the Enterprise Identity administrator console.
Configure and assign services
Your system administrator must first add the service. Adding the service requires applying license keys, setting formatting and
some other parameters that are specific to your organization.
1.
Log in to the Enterprise Identity administrator console.
2.
In the left pane, click Services.
3.
Click Add beside the service that you want to add.
4.
Complete the required fields. This information varies for each service and the environment. Contact your administrator for
detailed information.
5.
Click Save.
6.
In the left pane, click Entitlements.
7.
Select a service. Click Invite users and fill in the details.
8.
Click Send Invite.
7
Enterprise Identity administrator console basics
Adjust the minimum level of assurance
1.
In the Enterprise Identity administrator console, in the left pane, click Services.
2.
Do any of the following:
3.
•
Beside the service you want to activate, click Add.
•
To change the minimum level of assurance for the service, beside the service you want to change, click Edit.
•
In the Minimum Level of Assurance drop-down list, select the minimum level of assurance.
Click Save.
About password policies
To help protect your organization's data, you can create an Enterprise Identity by BlackBerry password policy for the services
that your organization subscribes to.
When you create an Enterprise Identity password policy, you set the number of days after which the password expires. When the
password expires, the user must create a new Enterprise Identity password for the service and for any other services that have
the minimum level of assurance set to Enterprise Identity.
If the minimum level of assurance for the service is set to Enterprise Identity, the first time a user signs in to a service using
Enterprise Identity, the user is prompted to create an Enterprise Identity password for the service. After signing in with the
Enterprise Identity password, the user can use the service without signing in again.
Apply a password policy
1.
Click Password Policy in the left pane.
2.
Complete the rest of the fields with specific parameters. You can set the minimum length, require a minimum amount of
numbers, lowercase letters, uppercase letters, and special characters. You can also set the lifetime of the password and
limit the number of past passwords that can be reused.
3.
Click Test to test the policy out or Save to store it.
8
Custom services
Custom services
4
BlackBerry provides a growing selection of predefined service templates. As an administrator you may want to add additional,
custom services to the Enterprise Identity administrator console. Most services that use the SAML protocols can be integrated.
SAML services that you integrate may be customized and specific to your organization, or you might choose to integrate a
service from a SaaS provider that is in broader use.
When a service is enabled, users that you invite can use the service and you can invite additional users. When a service is
disabled, authorization for all users is revoked.
Add a custom service
Before you begin: Gather the information in the table below before you begin adding a custom service.
1.
In the Enterprise Identity administrator console, click the Services tab.
2.
In the Select a service type to create drop-down list, select Custom Service.
3.
Click Create.
4.
Complete the fields to configure the custom service.
5.
Click Save and Enable to launch the new custom service or click Save to keep the information for later.
Remove a custom service
1.
In the administrator console, click the Services tab.
2.
In the list of services, find the service you want to remove. Click Disable.
3.
Click Disable.
4.
Click Remove.
9
Administrators
Administrators
5
The Enterprise Identity administrator console allows you to perform the following actions:
•
Add new administrators
•
Change entitlements for existing administrators
•
Remove administrators
Add an administrator
After you sign in to the Enterprise Identity administrator console, you can invite other administrators from your organization to
the Enterprise Identityadministrator console.
1.
Click Entitlements > Admins > Invite Users. Enter the administrator's enterprise email address.
2.
Click Send Invite.
The administrator receives an email message with a link to the BlackBerry Identity sign in page. The administrator has 24 hours
to sign in to BlackBerry Identity before the invitation expires. When the administrator signs in to the Enterprise Identity
administrator console, they are listed as an administrator on the Entitlements screen.
After the designated administrator completes the sign in process, the administrator can invite other administrators or users to
applications in the Enterprise Identity administrator console. Administrators can grant or remove access for other users, but
they cannot remove their own access.
Add multiple administrators
1.
Click Entitlements > Admins > Invite Users.
2.
Enter the distribution list email address or browse to a to a .csv file that contains a list of users.
3.
Click Send Invite.
The administrators receive an email message with a link to the BlackBerry Identity sign in page. The administrators have 24
hours to sign in to BlackBerry Identity before the invitation expires. When the administrator signs in to the Enterprise Identity
administrator console, they are listed as an administrator on the Entitlements screen.
After the administrator completes the sign in process, the administrator can invite other administrators or users to applications
in the Enterprise Identity administrator console. Administrators can grant or remove access for other users, but they cannot
remove their own access.
10
Administrators
Manage administrator entitlements
1.
In the left pane, click Entitlements.
2.
Click Admins.
3.
Click the triangle beside the administrator that you want to update. Do one of the following:
•
To resend an invitation, click Resend Invite.
•
To remove administrative access for the administrator, click Revoke Entitlement.
Remove an administrator
If an administrator or a user leaves your organization, you can delete them from the enterprise. When you delete an
administrator or a user, you revoke all of their entitlements that are managed by the Enterprise Identity administrator console.
Administrators and users must be deleted from the Enterprise Identity administrator console of one enterprise before they can
be added to the Enterprise Identity administrator console of another enterprise.
1.
In the left pane, click Administration.
2.
Beside an administrator's or a user's name, click Remove from enterprise.
3.
In the Are you sure? dialog box, click Yes.
11
Users
Users
6
When you add a user to a service, the user receives an email invitation from the Enterprise Identity administrator console. When
the user tries to use the service for the first time, the user must sign in using their BlackBerry ID. The user is not asked to sign in
again.
A user can sign in with an existing BlackBerry ID or create a BlackBerry ID from the invitation.
After a user signs in to BlackBerry ID, the user is listed in the Enterprise Identity administrator console as an accepted user.
Invite users to a service
1.
In the left pane, click Entitlements.
2.
Click the name of the service to entitle users for that service.
•
Click Invite Users if you are entering email addresses or will browse to a .csv file containing a list of users. Use
this method for BBM Protected, BBM Meetings, and other services that do not use LDAP. After entering the
addresses or selecting the file, click Send Invite.
After you invite a user to a service, the user receives an email with instructions to sign in with an existing BlackBerry ID or to
create a BlackBerry Identity account. The user has 24 hours to sign in to BlackBerry Identity before the invitation expires. After
a user signs in to BlackBerry Identity, they can use the features the service provides.
Manage users
Before you begin: In the Enterprise Identity administrator console, you can resend invitations to users or revoke users' ability to
use a service.
1.
In the left pane, click Entitlements.
2.
Click the name of the service.
3.
Click the triangle beside the user's name that you want to update. Do one of the following:
•
To resend an invitation, click Resend Invite.
•
To revoke a user's access, click Revoke Entitlement.
12
Glossary
Glossary
7
IP
Internet Protocol
NAT
network address translation
SaaS
Software as a Service
SAML
Security Assertion Markup Language
SSH
Secure Shell
13
Legal notice
Legal notice
8
©2015 BlackBerry. All rights reserved. BlackBerry® and related trademarks, names, and logos are the property of BlackBerry
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Legal notice
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16