CONTRACT FOR HIRING OF BUSES FOR TRANSPORTATION OF

HINDUSTAN ORGANIC CHEMICALS LIMITED
(A Government of India Enterprise)
AMBALAMUGAL, Ernakulam District, PIN – 682 032.
Phone: (0484) 2720911, FAX No. (0484) 2720893
E- TENDER NOTICE
HOCL Invites e-Bids under the two-bid system for the following work:
Sl.
No.
1
Description of Item and Tender No.
CONTRACT FOR HIRING OF BUSES FOR TRANSPORTATION OF
SCHOOL GOING CHILDREN 2015-2017.
MSTC Tender Ref : HOCL(K)/15-16/ET/1
HOCL Tender Ref : 1402/PAD20034
Tender
documents
may
be
downloaded
www.mstcecommerce.com or www.eprocure.gov.in.
from
www.hoclkochi.com
or
Interested parties may please get registered with MSTC e procurement portal (URL:
https://www.mstcecommerce.com/eprochome/hoclkochi/) to participate in the tender.
Tenders submitted other than through online procedure specified will not be accepted.
Please visit the above sites regularly for any addendum/ corrigendum.
Due Date & Time for Bid e-Submission: 13.05.2015, 14:00:00 Hours.
Pre bid Meeting – 22.04.2015 at 14.00 Hrs
For and on behalf of Hindustan Organic Chemicals Limited (CIN: L99999MH1960GOIO11895),
L SHANIL LAL
GM (UTILITIES)
CONTRACT CELL/1402/PAD20034
13.04.2015
M/s.
Dear Sir,
Hindustan Organic Chemicals Limited is a Government of India Undertaking
manufacturing Phenol, Acetone & Hydrogen Peroxide at its plant at Kochi, Kerala, India.
HOCL invites e-tenders for CONTRACT FOR HIRING OF BUSES FOR TRANSPORTATION
OF SCHOOL GOING CHILDREN 2015-2017. HOCL has entered into an agreement with
M/s. MSTC for e-procurement through their portal www.mstcecommerce.com. You may
please get registered as a vendor with MSTC for participating in this tender.
Tender documents are uploaded in HOCL website www.hoclkochi.com and
www.eprocure.gov.in and MSTC E-Tender Link.
Details of the tender are as shown in the INDEX enclosed.
You may submit your offer (e-tender) on two-bid system online before the due date
and time specified.
Thanking you,
Yours Faithfully,
For Hindustan Organic Chemicals Limited (CIN: L99999MH1960GOI011895),
L SHANIL LAL
GM (UTILITIES)
INDEX - LIMITED TENDER NOTICE FOR CONTRACT FOR HIRING OF BUSES FOR
TRANSPORTATION OF SCHOOL GOING CHILDREN 2015-2017.
1
General instructions to the bidders for bid submission
Annexure-I
2
E-Procurement tender process
Annexure-II
3
Prequalification requirements of the bidder
Annexure-III
EVEN THOUGH IT IS AN E-TENDER, FOR THE PURPOSE OF UNDERSTANDING
THE TECHNICAL & COMMERCIAL TERMS, THE FORMAT IS
ATTACHED AS ANNEXURES V & VI
1
TECHNO COMMERCIAL BID
Annexure-IV
2
SCOPE OF WORK
Annexure-V
3
TECHNICAL BID (FORM – A)
Annexure-VI
4
PRICE BID
Annexure-VII
ANNEXURE- I
GENERAL INSTRUCTIONS TO BIDDERS FOR BID SUBMISSION
Please submit your e-bids under the two-bid system conforming to the
specifications and the terms and conditions attached as per instructions given
below:1.
HOCL has entered into an Agreement with MSTC for e procurement
through their portal www.mstcecommerce.com. Quotations shall be submitted
online on or before the due date and time of closing the tender. The Techno
commercial bid for satisfactorily meeting the Eligibility Criteria and all
commercial terms should be uploaded as per instructions given in Annexure-II
A. EMD should be submitted by bank transfer as per details given in Annexure
III.
2.
Techno commercial bid shall be opened electronically on specified date
and time given in RFQ. Bidders can witness the electronic opening of bid .The
date and time of opening of the price bids will be intimated to the technicallyqualified bidders after evaluation of the Technical bids via email alerts
through the valid email confirmed.
3.
The bid shall contain the following compliance statement: as integral
part of the same “We have read, understood, and accepted the terms
and conditions of purchase/works and related documents forming
part of this enquiry and agree to execute “Contract For Hiring Of Buses
For Transportation Of School Going Children 2015-2017.” in compliance
with the same.”
4. The bids shall be neatly typed in English language with pages consecutively
numbered and shall be signed on all pages by authorized persons. Bids shall
be free from over-writing and the bidder shall duly attest all corrections.
5. Bidders should carefully study the documents of this enquiry. All terms and
conditions set out there in the enquiry shall be binding on the bidders unless
conflicting with any terms and conditions expressly stated by HOCL while
accepting any bid, in the event of such acceptance.
6. HOCL reserves the right to accept or reject any or all bids in part or in full or
cancel this enquiry after giving proper justification.
7. HOCL reserves the right to extend the closing date/time of the enquiry.
8. Bids shall be valid for a minimum of 90 days from the due date for receipt
and opening of the bids.
9. Purchase Preference to Central Public Sector Enterprises of Government Of
India and MSMEs shall be as per Government of India policy in vogue.
--------------------------------------------------------
Page 1 of 18
ANNEXURE-II
E-Procurement tender process-Important instructions to bidders
This is an e-procurement event of Hindustan Organic Chemicals Limited. The eprocurement service provider is MSTC Limited, 225C, A.J.C. Bose Road, Kolkata-700
020.
You are requested to read the terms & conditions (Annexures) of this tender
before submitting your online tender. Tenderers who do not comply with the
conditions with documentary proof (wherever required) will not qualify in the Tender
for opening of price bid.
1. Process of E-tender :
A) Registration: The process involves vendor’s registration with MSTC eprocurement portal, which is free of cost. Only after registration, the
vendor(s) can submit his/their bids electronically. Electronic Bidding for
submission of Techno-Commercial Bid as well as Price Bid over the internet
will be done. The Vendor should possess Class III signing type digital
certificate. Vendors are to make their own arrangement for bidding from a
P.C. connected with Internet. MSTC/HOCL is not responsible for making
such arrangement. (Bids will not be recorded without Digital
Signature).
SPECIAL NOTE: THE TECHNOCOMMERCIAL AND PRICE BID HAS TO
BE SUBMITTED ON-LINE AT
https://www.mstcecommerce.com/eprochome/hoclkochi/
1).Vendors are required
to register themselves online with
www.mstcecommerce.com → e-Procurement→ PSU /GOVT DEPTs→
HOCL, Kochi →Register as Vendor Filling up details and creating own user id
and password→ Submit.
2).Vendors will receive a system-generated mail confirming their registration
in their email, which has been provided during filling the registration form.
In case of any bidding related clarification, please contact MSTC, (before the
scheduled time of the e- tender).
Contact Persons (MSTC):
1. Mr. J Damodaran
Manager
Mobile: 09841002253
E-Mail: jdamodaran@mstcindia.co.in
2) Mr. V Ganesh Moorthy
Assistant Manager
Mobile: 09176616410
E-Mail: vgmoorthy@mstcindia.co.in
Page 2 of 18
Contact Persons (Hindustan Organic Chemicals Limited):
2.
3.
4.
1) L. Shanil lal
2) Jayasree. M
GM (Utilities)
M (Civil)
Mobile: 08907647337
Mobile: 9446023157
Email: l.shanillal@hocl.gov.in
Email: m.jayasree@hocl.gov.in
B) System Requirement:
i)
Windows 98 /XP-SP3 & above/Windows 7 Operating System
ii)
IE-7 (Internet Explorer 7) and above Internet browser.
iii) Signing type digital signature
iv)
JRE 7 update 9 and above software to be downloaded and installed in
the system.
To enable ALL ActiveX controls and disable ‘use pop up blocker’ under
Tools→Internet Options→ Custom Level
(A) Part I Techno-Commercial bid will be opened electronically on specified
date and time as given in the NIT. Bidder(s) can witness electronic opening
of bid.
(B) Part II Price bid will be opened electronically of only those bidder(s)
whose Part I Techno-Commercial Bid is found to be Techno-Commercially
acceptable by HOCL. Such bidder(s) will be intimated date of opening of
Part II Price bid, through valid email confirmed by them.
Note:
The tenderers are advised to offer their best possible rates. There would
generally be no negotiations. Hence, please submit your most competitive
prices while submitting the price bid. However in case the lowest rate
appears to be reasonable taking into account the prevailing market
conditions, the order may be awarded to the lowest bidder and if the rate is
still considered high, action as per prevailing instruction/guideline shall be
taken.
All entries in the tender should be entered in online Technical & Commercial
Formats without any ambiguity.
Special Note towards Transaction fee: PAYMENT OF Transaction fee
BY RTGS in favour of MSTC Limited. (Amount ` 1445/-). The Bank
details, format etc for sending Transaction fee by RTGS to MSTC is detailed
below: Bank Details
: Axis Bank ,Shakespeare Sarani Branch, Kolkata
Account Details
: Axis Bank A/c.No.005010200057840
IFSC Code No.
: UTIB0000005.
The bidders are requested to communicate the UTR No. and E-tender No and
Page 3 of 18
a certificate in Bank’s letter-head mentioning UTR No., amount, No. of the
account debited, Name of the remitter and Pan No. of the remitter by Fax or
Email.
NOTE: The bidders should submit the transaction fee well
in advance before the last date of submission of tender as
they will be activated for bid submission only after receipt
of transaction fee by MSTC.
5.
Contact Details :
Fax No.: 033- 22831002
arindam@mstcindia.co.in,
Email
Ids:
sanjibpoddar@mstcindia.co.in,
rpradhan@mstcindia.co.in, smukherjee@mstcindia.co.in.
Bidders may please note that the transaction fee should be
deposited by debiting the account of the bidder only; transaction
fee deposited from or by debiting any other party’s account will not
be accepted. Transaction fee is non-refundable.
In case of failure to make payment towards Transaction fee for any reason,
the vendor, in turn, will not have the access to online e-tender.
In case of failure to access the payment towards cost of tender document &
EMD for any reason, the vender, in term, will not have the access to on line
e-tender and no correspondence in this respect will be entertained and HOCL
will not be responsible for any such lapses on this account. Bidder(s) are
advised to make remittance of tender fee and EMD through
separate DD well in advance and verify completion of transaction in
respect of tender fee and EMD.
Vendors are instructed to use Upload Documents link in My menu to
upload documents in document library. Multiple documents can be uploaded.
Maximum size of single document for upload is 5 MB. THE HARD COPIES OF
ALL UPLOADED DOCUMENTS (UNPRICED BID) SHALL BE SUBMITTED TO
HOCL.
6.
Once documents are uploaded in the library, vendors can attach documents
through Attach Document link against the particular tender. For further
assistance please follow instructions of vendor guide.
All notices and correspondence to the bidder(s) shall be sent by email only
during the process till finalization of tender by HOCL as well as by MSTC (eprocurement service provider). Hence the bidders are required to ensure that
their corporate email I.D. provided is valid and updated at the stage of
registration of vendor with MSTC (i.e. Service Provider). Bidders are also
requested to ensure validity of their DSC (Digital Signature Certificate).
Page 4 of 18
7.
8
9.
(i)
Please note that there is no provision to take out the list of parties
downloading the tender document from the web site mentioned in
RFQ. As such, bidders are requested to see the web site once again
before the due date of tender opening to ensure that they have not
missed any corrigendum uploaded against the said tender after
downloading the tender document.
The responsibility of
downloading the related corrigendum, if any, will be that of
the downloading parties.
(ii)
No separate intimation in respect of corrigendum to this RFQ (if any)
will be sent to tenderer (s) who have downloaded the documents
from
web
site.
Please
see
website
http://www.mstcecommerce.com/eprochome/hoclkochi of MSTC
Limited periodically before submitting the offers.
E-tender cannot be accessed after the due date and time mentioned in RFQ.
Bidding in e-tender :
a) Bidder(s) need to submit necessary EMD, Tender fees (If ANY) and
Transaction fees to be eligible to bid online in the e-tender. Tender fees
and Transaction fees are non refundable. No interest will be paid on
EMD. EMD of the unsuccessful bidder(s) will be refunded by HOCL.
b) The process involves Electronic Bidding for submission of Techno
Commercial Bid as well as Price Bid.
c) The bidder(s) who have submitted the above fees can only submit their
Techno Commercial Bids and Price Bid through internet in MSTC website
www.mstcecommerce.com→ e-procurement →PSU/Govt. Dept.→
HOCL Kochi Login →My Menu→ Auction Floor Manager→ live event
→Selection of the live events.
d) The bidder should allow to run an application namely enApple by
accepting the risk and clicking on run. This exercise has to be done twice
immediately after clicking on the Techno-Commercial bid. If this
application is not run then the bidder will not be able to save/submit his
bid.
e) After filling the Techno-Commercial Bid, bidder should click ‘save’ for
recording their Techno-Commercial bid. Once the same is done, the Price
Bid link becomes active and the same has to filled up and then bidder
should click on “save” to record their price bid. Then once both the
Techno-Commercial bid & price bid has been saved, the bidder can click
on the “Final Submission” button to register their bid
Page 5 of 18
NOTE: - The Techno-Commercial Bid & price bid cannot be
revised once the submit button has been clicked by the bidder.
f) In all cases, bidder should use their own ID and Password along with
Digital Signature at the time of submission of their bid.
g) During the entire e-tender process, the bidders will remain completely
anonymous to one another and also to everybody else.
h) The e-tender floor shall remain open from the pre-announced date &
time and for as much duration as mentioned above.
i) All electronic bids submitted during the e-tender process shall be legally
binding on the bidder. Any bid will be considered as the valid bid offered
by that bidder and acceptance of the same by the Buyer will form a
binding contract between Buyer and the Bidder for execution of work.
Such successful tenderer shall be called hereafter SUPPLIER.
j) It is mandatory that all the bids are submitted with digital signature
certificate otherwise the same will not be accepted by the system.
k) Buyer reserves the right to cancel, reject, accept, withdraw, or extend
the tender in full, or part as the case may be without assigning any
reason thereof.
l) No deviation of the terms and conditions of the tender document is
acceptable. Submission of bid in the e-tender floor by any bidder
confirms his acceptance of terms & conditions for the tender.
m) Unit of Measure (UOM) is indicated in the e-tender Floor. Rate to be
quoted should be in Indian Rupee as per UOM indicated in the e-tender
floor/tender document.
10. Any order resulting from this open e-tender shall be governed by the terms
and conditions mentioned therein.
11. No deviation to the technical and commercial terms & conditions are allowed.
12. After submitting online bid, the bidder cannot access the tender, once it has
been submitted with digital signature
13. HOCL has the right to cancel this e-tender or extend the due date of receipt
of bid(s) without assigning any reason thereof.
14 The online tender should be submitted strictly as per the terms and
conditions
and
procedures
laid
down
in
the
website
www.mstcecommerce.com/eprochome/hoclkochi of MSTC Limited.
15. The bidders must upload all the documents required as per terms of RFQ.
Page 6 of 18
16
17.
Any other document uploaded which is not required as per the terms of the
NIT shall not be considered.
The bid will be evaluated based on the filled-in technical & commercial
formats.
The documents uploaded by bidder(s) will be scrutinized. In case any of
the information furnished by the bidder is found to be false during
scrutiny, EMD of defaulting bidder(s) will be forfeited. Punitive action
including suspension and banning of business can also be taken against
defaulting bidders.
Page 7 of 18
ANNEXURE-III
HINDUSTAN ORGANIC CHEMICALS LIMITED
(A Government of India Enterprise)
Ambalamugal P.O., Ernakulam District, Kerala–682302.
Tender No: 1402/PAD20034
CONTRACT FOR HIRING OF BUSES FOR THE TRANSPORTATION OF SCHOOL GOING
CHILDREN 2015-2017.
GENERAL TERMS AND CONDITIONS
THIS DOCUMENT TO BE SIGNED AND SEALED BY BIDDER ON ALL PAGES AND
SUBMITTED ALONG WITH THE E-TENDER
PREQUALIFICATION CRITERIA
1. Tenderers should have a minimum of two years experience in providing
transportation arrangements to reputed establishments.
2. Tenderers should have in their control a minimum of two numbers of buses
in good condition and of models not earlier than May 2010 with a seating
capacity of not less than 20 passengers each. The vehicles should be
either in the full ownership of the tenderer or attached to the tenderer
with an agreement valid for the entire period of contract. However
contractor will have option to run buses having more than 20 seat
capacity.
3. Solvency Certificate
of at least one lakhs shall be obtained from a
nationalized bank which should not be older than 6 months.
4. For details of buses and experience of the tenderer, documentary proof
should be submitted along with the technical bid.
Page 8 of 18
ANNEXURE-IV
TECHNO COMMERCIAL TERMS
Earnest Money Deposit
Quotation shall accompany an EMD of Rs. 20000/- paid by crossed DD/Bankers
Cheque/Cash only of State Bank of India drawn in favor of M/s. Hindustan
Organic Chemicals Limited payable at Ambalamedu branch of SBI (A/c. No:
10342163665, IFS Code: SBIN0001108). Details of bank transfer should be
indicated in your technical offer. Quotations not accompanied with EMD, are
liable to be rejected.
EMD of the tenderer will be forfeited under the following conditions:a. If after opening of the tender, the tenderer revokes his tender or
increase his quoted rates.
b. If the tenderer
contract.
does
not
commence
the
work
after
awarding
the
c. No interest on EMD will be paid.
d. EMD of the successful tenderer will be adjusted against the security
deposit.
e. EMD of unsuccessful bidders shall be refunded after finalization of
the contract and no interest shall be payable.
Rates
Rates quoted shall be inclusive of all taxes, duties, octroi and other
levies etc. and also KGST on works contract applicable as per rules in
force. Service Tax, in case applicable shall be paid extra, to those who
have Service Tax registration with Central Excise Department, unless
otherwise specified elsewhere.
Any work which involves transfer of materials, KVAT as applicable rate
shall be deducted from the bill, unless a certificate to contrary is
obtained from the Sales Tax Authorities.
Security Deposit:The total security deposit shall be 10% of the contract value. 2.5% of the
contract value should be deposited within 21 days of receipt of work order
against initial security deposit. Balance 7.5% will be recovered from the
first and subsequent receiving bills or final bill against Security Deposit
@ 10% till 10% of the contract value is recovered. EMD deposited shall be
adjusted against the initial security deposit.
Liquidated Damages: As per our GCC
Period of Contract:-Two years.
Scope of Supply:AS PER SCOPE OF WORK
Page 9 of 18
Time of Completion : Two years
Payment terms
Payment shall be made on monthly
Billing may be made on daily basis.
basis
along
with
support
documents.
Contract Preference
Contract / Price Preference or any other concessions applicable for MSME /
SSI Units /PSUs will be as per latest Government of India Directives. For
availing this benefit, the bidder shall make their claim in the Technical
Bid itself and enclose necessary documentary evidence to prove their
eligibility.
Defect Liability Period:As per our GCC
AGREEMENT
1. The successful tenderer/contractor, within 21 days from the date of work
order shall execute at his cost and expense an agreement with the company
in the prescribed format on a non-judicial stamp paper of appropriate
value. The format of the agreement is given in our GCC and forms a part of
this tender.
Other Terms and Conditions
2. The tenderers have to download the GCC (General Conditions of Contract) from
our web site www.hoclkochi.com and the same has to be returned along with
the technical bid duly signed and stamped in all pages. However those who
wish to have a hard copy, the same can be collected from us on request. The
request for extension of due date will not be entertained in any case.
3. In addition to Clause No. 3.7 of our GCC, the tenderers who do not meet
the basic requirements (technical / commercial) as per the tender enquiry
document and any other important condition having significant bearing on
the cost / utility / performance of the required goods, services, etc. will
be treated as unresponsive and the tender will be liable to rejection.
4. For all future correspondences, please mention the Tender Number.
5. The tender notice may be read in conjunction with the standard General
Conditions of Contract (available in www.hoclkochi.com), Special Conditions of
Contract, Technical Specification, Drawings and other documents forming
part of this enquiry.
6. Unless otherwise stated all clauses of General Conditions of Contract
and special Conditions of Contract shall generally be applicable to this
contract.
Page 10 of 18
ANNEXURE-V
HINDUSTAN ORGANIC CHEMICALS LIMITED
(A Government of India Enterprise)
Ambalamugal P.O., Ernakulam District, Kerala–682302.
Tender No: 1402/PAD20034
CONTRACT FOR HIRING OF BUSES FOR THE TRANSPORTATION OF SCHOOL GOING
CHILDREN 2015-2017.
THIS DOCUMENT TO BE SIGNED AND SEALED BY BIDDER ON ALL PAGES AND
SUBMITTED ALONG WITH THE E-TENDER
SCOPE OF WORK
WORK:- The work is to operate Two Nos. of buses with seating capacity of
not less than 20 to transport school going children as per the timing fixed
by the company for a period of two years from 01.06.2015. Normally these
buses will be utilized only for school trips. If required we will engage
these buses for other trips also. Billing may be made on daily basis,
payment will be made on monthly basis. For the calculation of Km/Hour
starting and closing point will be HOC Township at Irimpanam.
SPECIAL CONDITIONS OF CONTRACT
1) The rates quoted for supplying the buses and running the services
shall include all direct and indirect costs and profit element of
the Contractor and the company shall not entertain any other claim
on any account during the pendency of the contract. To clarify
further, the rates will be inclusive of all the expenses of fuel,
oil, wages of drivers and conductors', maintenance charges,
insurance charges, road, taxes, statutory remittance like ESI & PF.
for the drivers & conductors etc. Service Tax if applicable at any
point of time shall be borne by HOCL subject to the Contractor
having Central Excise registration.
2) Increase/decrease in cost of fuel (diesel) shall be adjusted by
keeping the price of diesel as on the date of issue of Tender Notice
as the base. For this purpose, average distance to be covered with
one litre of diesel will be taken as 7 KMs.
3) The tenderer will be required to start operation of the contract on
the date specified by the Company.
4) Certified Photostat copy of the registration certificate of the buses
in the control of the tenderer with valid contract carriage permits
should be produced along with the technical bid of the tender,
otherwise, the tender shall be rejected. The tenderer/firm should
have a garage of his/their own with telephone facility.
Page 11 of 18
5) The vehicle and the crew shall be at the disposal of the company as
per requirement. A Conductor shall be provided in each bus.
6) The contractor shall not assign, transfer or sublet this contract to
any party.
7) The contract will be for a period of two years from the date of
starting operations as per the contract. However, the company
reserves the right to terminate the contract during the pendency of
the above contract after giving one month's notice.
8) The Company reserves the right to terminate the contract at any time
during the period of this contract if the performance of the
contractor is found unsatisfactory.
9) The Contractor shall obtain all permits, licenses and other
authorisation as required for his work from Transport Authorities
and Government. He shall comply with all rules and regulations and
other statutory obligations under the various enactments concerning
the subject and bear the cost of the same, if any.
10) The Company shall not be responsible either directly or indirectly
in any manner whatsoever for any omission or commission of the
Contractor.
11) It is the responsibility of the contractor to meet all claims for
compensation under the Workmen's Compensation Act and Motor Vehicles
Act or under any other law in respect of accidents.
12) The contractor shall be solely and exclusively responsible for
engaging or employing persons for the execution of the work. All
employees engaged by the contractor shall be on his/her/their
payroll and paid by him/her/them. All disputes or differences
between the contractor and his/her/their employees shall be settled
by him/her/them. The company will have absolutely no liability
whatsoever
concerning
the
employees
of
the
contractor.
The
contractor shall indemnify the Company against all losses or damages
or liabilities arising out of his/their relations with his/her/their
employees or in the course of his/her/their employing persons. The
contractor should maintain proper records/registers as required by
the concerned statutes and submit them to the company as and when
required. A conductor shall be engaged in each Bus.
13) The employees engaged by the contractor shall adhere to all
security, safety, Fire protection and other rules of the company
while inside the company premises. The company reserves the right to
prohibit entry into Company's premises to the Contractor's employees
either individually or wholly without assigning any reason. In that
event contractor shall replace such employees and conduct the
services without interruption.
14) Prior to the commencement of the awarded contract work, the
contractor shall furnish a list of employees whom he intends to take
in for his job, to the Chief General Manager(P&A) of the Company for
statutory purpose. Similarly when new persons are to be engaged,
information should be given to the Chief General Manager(P&A). The
contractor shall ensure that the same crew is continuously employed
in each vehicle. Changing crew quite frequently is not allowed as it
Page 12 of 18
affects smooth operation. If in the opinion of the Company
employee of the contractor is not satisfactorily performing
duties due to his negligence, misbehaviour or misconduct,
contractor has to replace such employees.
any
his
the
15) Insurance of the vehicles and the risk of passengers travelling in
the vehicle should be covered by the contractor to the extent of
liability specified in the Motor Vehicles Act or any other relevant
Act and rules made there under.
16) Bills for the work done shall be presented by the Contractor with
supporting documents once in a month to the Chief General
Manager(P&A), Hindustan Organic Chemicals Ltd, Ambalamugal.
17) The Contractor shall produce along with tender or before the
agreement is executed, Income-tax/Sales-tax clearance certificate.
Payment of bills will be made only after these documents are
produced.
18) The trip timings of buses shall be intimated from time to time. For
computation of KM run by each vehicle the point of origin shall be
HOC Township, Irimpanam.
19) The Company reserves the right to alter the routes from time to
time.
20) The punctuality of arrival of Contractor's bus is of paramount
importance. In cases of delay in the scheduled arrival of the bus an
amount of Rs.100/- (Rupees one hundred only) for every half an hour
delay or part there of shall be recovered from the contractor as
liquidated damages for late arrivals. Further, in case of failure of
operation in any segment, 1/3 of the rate per day will be impounded
as penalty, in addition to the nonpayment of that days charges. Also
in case of failure to transport the employees and children, company
shall make alternate arrangements and the cost will be recovered
from the contractor.
21) The Contractor should make his/her/their own arrangements for the
filling of fuel, lubricants and check the conditions of the vehicle
before each trip and attend to required maintenance at his own
expenses. The vehicle will have to be kept in good condition.
22) The contractor will produce all vehicles for inspection by the
company before placing the vehicles for work under this agreement.
Replacement of the vehicles will also be subject to the prior
inspection of the company. The condition of the vehicles including
the operation of the doors and windows, condition of seats and
protection from rain are to be up to the satisfaction of the
Company.
23) The contractor shall be fully responsible for the successful
completion of the contract as per conditions stipulated above. Any
contravention of the above conditions may lead to termination of
contract and forfeiture of the Security Deposit. The Contractor
shall be responsible for all the consequences arising out of such
termination and the company will be free to seek other remedies in
addition to forfeiture of Security Deposit. The Company will reserve
Page 13 of 18
the right to
contractor.
rearrange
the
work
at
the
risk
and
cost
of
the
24) All the conditions of HOCL General Conditions of Contract are
applicable to this tender also. HOCL General Conditions of Contract
is available on the Company Website www.hoclkochi.com
25) In all matters of dispute, the decision of the Chairman & Managing
Director, HINDUSTAN ORGANIC CHEMICALS LTD.shall be final and binding
on both the parties.
Page 14 of 18
ANNEXURE-VI
TECHNICAL BID
DETAILS OF THE TENDERER
1. Name of the Firm
:
2. Address
:
3. Name and of the Proprietor/Managing Partner/
Managing Director
:
4. Main area of operation
:
5. No. of buses available
:
6. No. of Offices available and
its address & telephone numbers
:
7. PAN number of the tenderer
:
8. Details of workshop facilities
:
9. Previous experience in the same field (Attach copies of work
orders/contracts)
Sl.
No
Name of the Organisation
Period of contract
From(Date)
To (Date)
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10. Details of running contracts if any(Attach copies of Work
Orders/Contracts)
Sl.
Name of the Organisation
No
Period of contract
From(Date)
To (Date)
11. Any other matter which is felt
important for evaluation
:
12. Particulars of Insurance if any
taken for passengers with
liability in case of accident
13. Whether registered under the ESI Act
:
:
(If yes, furnish details)
14. Whether registered under EPF Act
:
(If yes furnish details )
15. Details of vehicles, ownership, agreement Bus
VEHICLE NO: I
a. Vehicle Make
:
b. Vehicle Model(Month/Year)
:
c. Chasis Length
:
d. Regn. No.
e. Regd. in the name of
:
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f. Seating Capacity
:
g. Fitness passing valid up to
:
h. Contract carriage permit No
:
VEHICLE NO: II
a. Vehicle Make
:
b. Vehicle Model(Month/Year)
:
c. Chasis Length
:
d. Regn. No.
e. Regd. in the name of
:
f. Seating Capacity
:
g. Fitness passing valid up to
:
h. Contract carriage permit No
:
(Attach copies of Registration Certificate and Contract
Carriage Permit.)
16. Details of EMD(Attach DD /Cash Receipt)
DD No._________________dtd____________.Bank____________________
17.Details of Solvency Certificate
Name of Bank_____________________________Dt____________Amount__________
Signature with seal of the Tenderer Place
:
Name
:
Address
:
Place
:
Date
:
Page 17 of 18
ANNEXURE-VII
HINDUSTAN ORGANIC CHEMICALS LIMITED
(A Government of India Enterprise)
Ambalamugal P.O., Ernakulam District, Kerala–682302.
Tender No: 1402/PAD20034
CONTRACT FOR HIRING OF BUSES FOR THE TRANSPORTATION OF SCHOOL GOING
CHILDREN 2015-2017.
THIS DOCUMENT TO BE SIGNED AND SEALED BY BIDDER ON ALL PAGES AND
SUBMITTED ALONG WITH THE E-TENDER
PRICED BID
Page 18 of 18