missionary packet - Illinois District Council Assemblies of God

MISSIONARY PACKET 93rd Illinois District Council • May 17‐20, 2015 Lake Williamson Christian Center, Carlinville IL Welcome to the 93rd District Council
of the Illinois Assemblies of God!
We hope the following information answers your questions about attending this year’s Council. Additional questions should be directed to: Vendor Booth Questions: PowerPoint/Advertising Questions: Michelle Walter Email: michellew@idcag.org Phone 217.854.4600, X4121 Robyn Woodside Email: rwoodside@idcag.org Phone 217.854.4600, X4112 We look forward to seeing you in Carlinville! MISSIONARY PACKET 93rd Illinois District Council • May 17‐20, 2015 Lake Williamson Christian Center, Carlinville IL MISSIONARY BOOTH Missionaries are offered the opportunity to promote their ministry with exhibitor space in accordance with the following guidelines at the 93rd Illinois District Council. Space is limited and assigned on a first come, first served basis. To reserve exhibit space, please complete the registration form and fax , mail, or email it to the Illinois District Council no later than April 10, 2015. IDCAG missionaries will receive a FREE booth space, unless demand outpaces the supply. In that case, missionaries would need to share the booth. Out‐of‐district missionaries may rent a booth space for $50. Your booth includes:  One 8’ folding table (no skirting)  Free wi‐fi  Option to have a PowerPoint slide (you provide) included with looping Council announcements  Free Council registration for IDC missionaries; one free registration for out‐of‐district missionaries DISPLAY GUIDELINES EVENT LOCATION: Lake Williamson Christian Center, 17280 Lakeside Drive, Carlinville IL 62626 SET‐UP SCHEDULE: You may set up between 5:30 pm and 8:30 pm on Sunday, May 17, OR Monday, May 18, beginning at 8:30 am. (Setup MUST be completed before 10:00 a.m., Monday, May 18.) HOURS OF OPERATION: Missionary booths will be located along the walls of the Auditorium. Hours of booth operation will occur before and after services. MONDAY: The auditorium building will be open by 9 am for booth attendants. All Monday events will take place inside the Auditorium. Monday morning’s service starts at 10:30 am. Business sessions are held from 1 to 5 pm. The evening service starts at 7 pm and will likely end between 9 to 9:30 pm. You are welcome to remain at your booth as long as people wish to speak with you. TUESDAY: The auditorium building will be open by 8 am for booth attendants. A communion and memorial service will be held inside the Auditorium from 9 to 10:30 am. Afterward, Council attendees will be invited to breakout sessions in the Activities Center for the remainder of the morning and afternoon. Teardown starts at 3:30 pm on Tuesday, May 19. Booths must be removed before the evening ordination service. MISSIONARY PACKET 93rd Illinois District Council • May 17‐20, 2015 Lake Williamson Christian Center, Carlinville IL GENERAL DISPLAY GUIDELINES 1. Display tables are arranged to accommodate everyone and are NOT to be moved or rearranged. 2. No tacking or nailing to walls and/or property other than to your display table. 3. If you need electricity, please provide your own extension cord to connect to the outlet. 4. Tables will NOT be skirted. You will need to bring your own coverings. 5. If you need to ship supplies in advance, shipping labels should be addressed EXACTLY as follows: Illinois Assemblies of God District Council Vendor Materials 17280 Lakeside Drive Carlinville IL 62626 (NOTE: Items can only be stored for up to 5 business days.) PROTECTION & LIABILITY The Illinois District Council of the Assemblies of God shall not be responsible for any loss or damage that may occur to the exhibitors’ property. It is strongly suggested that each space have at least one person present at all times during posted display times. MISSIONARY PACKET 93rd Illinois District Council • May 17‐20, 2015 Lake Williamson Christian Center, Carlinville IL POWERPOINT/ANNOUNCEMENT LOOP SLIDES: All missionaries with a booth are invited to submit a wide‐screen format, 1280 x 720 pixels, 96 dpi graphic. Your slide will be included in an announcements loop which will play before most of the Council sessions. Slides should be emailed to rwoodside@idcag.org by May 1. REGISTRATION: Illinois missionaries receive free registration. Out‐of‐district missionaries receive one free visitor registration. Each additional booth worker must pay a visitor fee of $25. MEALS: Meals will be served in the dining room at Lake Williamson. The first meal, Sunday night’s pizza & pasta buffet, will be served at Connections Café in the Activities Center. If you purchase a lodging and meals package at Lake Williamson, all meals are included (Sunday evening meal through Wednesday lunch, or a total of 9 meals.) If you are staying off site, meals may be purchased at the door at the following rates: Breakfast $6.50; Lunch $8; Evening Meal $9. Special meals include Sunday night pizza & pasta buffet; Monday evening Speed the Light‐sponsored banquet; Tuesday Teen Challenge‐sponsored lunch; and Wednesday Tex‐Mex lunch buffet. PROGRAM BOOKLET SPACE: IDC missionaries, even those unable to attend Council, may submit a graphic of their missionary prayer cards to be included in the program booklet AT NO CHARGE. Cards should be .jpg format, 300 dpi, full color. IDC and out‐of‐district missionaries also have the option of purchasing ad space in the program booklet as follows: File Type: JPG or TIF; 300 dpi or greater File Size: Half‐page ads should be 5.5 x 4.25 inches; Full‐page ads should be 5.5 x 8.5 inches Color: CMYK (Any black color should be “black,” not CMYK) Bleed: If your graphics go to the edges of the page, please include a 1/8” bleed. ALL ARTWORK MUST BE SUBMITTED BY APRIL 10 TO rwoodside@idcag.org. MISSIONARY ADVERTISING RATES IDC missionary prayer card ½ page ad Full Page ad Booklet will be portrait orientation. FREE $100 $175 Remember that ad spaces are limited and will be reserved on a first come‐ first served basis. MISSIONARY PACKET 93rd Illinois District Council • May 17‐20, 2015 Lake Williamson Christian Center, Carlinville IL ***********SUBMIT THIS 2‐PAGE REGISTRATION FORM BY APRIL 10*********** MISSIONARY REGISTRATION FORM Missionary Name(s): __________________________________________________________________ Immediate Family who will be attending (list names and ages) _________________________________ ___________________________________________________________________________________ Mailing Address: _____________________________________________________________________ City: _______________________________________ State: _____ Zip: _____________ Daytime Phone: _________________________ Email: __________________________________ DISPLAY BOOTH o
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Illinois Missionary ................................................................................................................................... FREE Out‐of‐district Missionary ......................................................................................................................... $50 REGISTRATIONS Illinois missionaries are not charged for registration to IDC events. MEAL PACKAGES o
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___ Adult meal packages @ $70 each ___ (2) Adults meal package @ $136 o
______ ______ Packages include all 9 meals served during Council. Ages 0‐15 free with paying parent. ADVERTISING IN DISTRICT PROGRAM BOOKLET o IDC Missionary pledge card – reprinted in program booklet ................................................... FREE o
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Half page ad (5.5 x 4.25) .................................................................................................................... $100.00 Full Page Ad – random placement (5.5 x 8.5) .................................................................................... $175.00 Total Due: $____ MISSIONARY PACKET 93rd Illinois District Council • May 17‐20, 2015 Lake Williamson Christian Center, Carlinville IL Choose Payment Method: ___ Check Enclosed ___ MasterCard ___ Money Order Enclosed ___ Discover ___ Visa ___ American Express Make checks payable to: IDC CREDIT CARD CHARGES IDC Code Amount
DCADV $ DCBO $
Name as appears on Card: ___________________________________________ Credit Card Number: _______________________________________________ Expiration Date: __________ Zip Code: ___________ Signature: _____________________________________________________________________ By signing below, you have read and agreed to all Terms and Conditions in this document, and agree to all deadlines and guidelines set forth above. Please contact Michelle Walter by email at michellew@idcag.org or phone at 217.854.4600, ext. 4121, for additional information. _____________________________________________ _________________________________ Authorized Signature Date Please submit 2‐page registration form with payment by April 10 to: Mail: Illinois Assemblies of God, Attn: Michelle Walter, PO Box 620, Carlinville IL 62626 Fax: 217.854.4615 Email: michellew@idcag.org