Iroquois Village Shoppes Vendor Information

 IROQUOIS SHOPPES INFORMATION & APPLICATION
For Iroquois Steeplechase, May 9, 2015
Event date: Saturday, May 9, 2015
Vendor applications will be reviewed and approved by Iroquois Steeplechase staff and planning committee.
Merchants will be considered based upon application date, items to be sold, space requirements, and payment
received. Credentials and further information will be distributed once applications are approved, payment is
processed, and required documents are received.
RENTAL SPACE & TERMS
Vendor may select tent size. Iroquois Steeplechase will supply one 8’ table per space. Vendors are required
to supply any displays, decorations, and their payment processing equipment. Wireless service in the area is
unreliable, so please plan accordingly.
10’ x 10’ area – $500.00
10’ x 20’ area – $750.00
includes: One (1) 8’ table, two (2) chairs, two (2) attendees
includes: One (1) 8’ table, two (2) chairs, two (2) attendees
Vendor fee includes a listing in the race day program, a link on our web site, and one (1) parking spot.
Electric service available for an additional charge, please email info@iroquoissteeplechase.org.
MERCHANDISE
Vendors are responsible for the security of their merchandise, equipment, supplies, and décor. No vendor is
allowed in another vendor’s space before or after the event. Iroquois Steeplechase is not responsible for theft or
loss of any sort. Vendor agrees to assume all risk with respect to their merchandise, all expenses related to
transportation, packing, unpacking, loading, unloading, display, and sale of vendor’s merchandise. Any
insurance thereon desired by the vendor shall be borne by the vendor. The vendor shall be responsible for
maintaining valid and applicable liability insurance and assumes all responsibility for any injuries or damages
that are sustained or incurred by virtue of vendor’s display and sale of goods at the event. Further, each vendor
shall indemnify and hold harmless the Iroquois Steeplechase from any and all injuries or damages, including
all attorneys’ fees that are sustained or incurred by virtue of the aforesaid.
CREDENTIALS
All vendors will be given admission credentials and parking passes for event. These may be picked up at
Iroquois Steeplechase on-site command center at Percy Warner Park (2500 Old Hickory Blvd. Nashville, TN
37221) from May 4-8, 2015, provided the vendor has complied with all requirements outlined in this
agreement. Note: No credentials or parking passes can be collected the day of the event.
ADDITIONAL INFORMATION
Commission on Sales - Vendor is responsible for collecting and remitting Tennessee sales tax. Iroquois
Steeplechase shall be under no responsibility to collect or pay any sales tax. By submission of this
application, the vendor hereby agrees to indemnify and hold Iroquois Steeplechase harmless from any claim
for such taxes due on account of sales made by the vendor. Vendor must guarantee that all orders be filled
within thirty (30) days of the 2015 Iroquois Steeplechase unless other arrangements are made with the
customer. If delivery cannot be made within thirty (30) days, the customer must be notified immediately.
Load-in – Vendors may load in between the hours of 6:00 a.m. and 9:00 a.m. on Saturday, May 9, 2015.
Load-out – All vendors must be loaded out and off the grounds by 7:00 p.m. on Saturday, May 9, 2015.
Hours of Operation – Vendors must be set up and ready for operations by 10:00 a.m. and remain open until
45 minutes after the last race of the day (approximately 6:00 p.m.), rain or shine.
Weather Policy – The Iroquois Steeplechase will run rain or shine. Vendors are expected to remain open as
long as the event is held.
Telephone and Wireless Internet – Our wireless and cellular providers offer enhanced network capacity on
race day. However, due to the increased demands from high concentrations of smartphone users on the
grounds, we do not recommend relying on wireless payment transactions as your only payment option.
Credit Card Machines – Vendors must provide their own credit card machines.
Conduct – Vendors must represent Iroquois Steeplechase in a courteous and professional manner. If Iroquois
Steeplechase learns of complaints about a vendor, that vendor may be denied further vendor privileges.
Serving of Beverages – Vendors are not permitted to sell or serve alcoholic beverages.
Sharing/subletting – Sharing of space is permitted, but each vendor must fill out a separate application.
Shipments/packages – Do not send packages to the race office. Race staff will not be responsible for any
packages delivered to the race office.
Signage – Display signage must be confined to the vendor’s space.
All vendors are required to operate within the bounds of Tennessee and Metropolitan Nashville and
Davidson County laws.
AGREEMENT
Vendor understands and hereby acknowledges that Iroquois Steeplechase reserves the right to control the
terms of admission, including admission fees to be charged. Iroquois Steeplechase reserves the right to limit
rental space with proper notice. Failure to comply with any covenants or agreements contained herein may
result in the vendor’s ineligibility for future shows.
I agree to the above terms and conditions and submit my application and payment for participation in
the 2015 Iroquois Steeplechase.
Signature
Date
IROQUOIS SHOPPES
Iroquois Steeplechase 2015
May 9, 2015
Please include credit card information or make check payable to Iroquois Steeplechase, and send with
completed, signed application to:
Iroquois Steeplechase
P.O. Box 129
Franklin, TN 37065-0129
Please indicate which space size you require.
10’ x 10’ area – $500.00
10’ x 20’ area – $750.00
Company Name: ___________________________________________________________________
Please print your name clearly as it should appear in the race day program and web site. Application
must be submitted by April 14, 2015 to be included in printed materials.
Contact Name: ___________________________
Alternate Telephone: ___________________
Mailing Address: _________________________
_________________________
Phone: __________________________________
Fax: _________________________________
E-mail: ______________________________
Attendee Names: ______________________________________________________________________
Description of items to be sold: ___________________________________________________________
______________________________________________________________________________________
Payment will be processed only if application is approved. If not approved, checks will be returned promptly.
If paying by check, please make check made payable to: Iroquois Steeplechase. Mail check with application.
CREDIT CARD PAYMENT
Visa/MasterCard Only
Card Number: ______________________
Expiration: __________________________ 3-digit security code: ______________________________
Name (as it appears on credit card): _____________________________________________________
Billing Address: ______________________________________________________________________
City/State/Zip: _______________________________________________________________________
Signature: ___________________________________________________________________________
By signing, I authorize the Volunteer State Horsemen’s Foundation to charge the card listed above.