LEAVENWORTH COUNTY COMMISSIONERS MEETING AGENDA

LEAVENWORTH COUNTY COMMISSIONERS
MEETING AGENDA
AMENDED
Monday, July 6, 2015
9:00 a.m.
Public Comment/Administrative Business:
• Approval of Minutes of July 2, 2015
• Register of Deeds, Property Fraud Alert
9:05 a.m.
Board of Canvassers – Election Certification/2015 USD 464 Mail Ballot Election
9:30 a.m.
Public Works
• Monthly Report
11:00 a.m.
Executive Session
• Non-Elected Personnel
Commission will recess until 3:00 p.m.
3:00 p.m.
Executive Session
• Non-Elected Personnel
Tuesday, July 7, 2015
Wednesday, July 8, 2015
4:00 p.m.
LEXECO Open House
th
• 5037 S. 4 Street, Leavenworth, Kansas 66048
Thursday, July 9, 2015
9:00 a.m.
Public Comment/Administrative Business:
• Approval of Minutes of July 6, 2015
• Approval of the Agenda for the week of July 13, 2015
9:15 a.m.
Introduction to new City of Lansing, City Administrator, Tim Vandall
11:30 a.m.
LCDC Board Meeting
• Lansing Community Center, 108 S. 2nd Street, Lansing, Kansas 66043
Friday, July 10, 2015
ALL SUCH OTHER BUSINESS THAT MAY COME BEFORE THE COMMISSION
ALL MEETINGS ARE OPEN TO THE PUBLIC
AGENDA
Public Works Department
Monthly Report
July 6, 2015
Board of County Commissioners - Leavenworth County
Agenda Items
 KDOT / KTA /MARC Projects Update
Mick Schwartzkopf /
o E-20 (MARC) - Cemetery Road South of Easton
Mike Spickelmier
 Acceptance of appraisal and proceed with property acquisition.
o HP-25 (MARC) - High Prairie Road 0.5 mi. east of 187th Street (CR-29)
o HP-10 & HP-17 Bridge Replacement (207th Street and Stranger Road)
o SH-15 – Stillwell Road 0.25 mi. east of 198th Street
o K-7 / US73 Reconstruction (2014 & 2015)

Leavenworth County Sales Tax Projects
o 147th Street (Parallel to Fairmount) – Consultant Selection
o McIntyre (K-7 to K-5)
o Eisenhower Road

Building & Grounds Update
o Justice Center Carpet
Trevor Huhn

Sewer District Update
o
Trevor Huhn /
Mike Spickelmier

County Shop Update
o Salt Bid Authorization
o Culvert Bid Authorization
Doug Smith

Noxious Weed
Fran Keppler

Transfer Station / Solid Waste Update
o City of Shawnee Impact Fees from Deffenbaugh
Tammy Saldivar

Surveyor Update
Wayne Malnicof

Other Items
o Participatory Road Program Update
 Fiber Optic Cable (Level 3)
Michael Spickelmier /
Mick Schwartzkopf /
Items in BOLD require action by BOCC
Briefing Report
Approval of Real Property Valuations for Bridge Replacement
Projects A-32 and E-20
To: The Board of Commissioners of Leavenworth County
From: Mickey Schwartzkopf – Pubic Works
Date: July 6, 2015
Issue: Under current regulations, real property valuations for local transportation projects that receive State
and/or Federal funding must be approved by the governing body of the local jurisdiction (Board of County
Commissioners).
Background: Construction of LVCO Bridges A-32 and E-20 will require acquisition of real property. The
Board of Commissioners of Leavenworth County must approve the professionally prepared real property
valuations prior to proceeding further (presenting offers and negotiating).
Stakeholders involved: BOCC, Public Works, affected landowners.
Action Needed by Commission: Approve the real property valuations prepared for LVCO Bridges A-32
and E-20.
Options to Consider:
1)
2)
3)
4)
Approval;
Table;
Reject;
Return;
Fiscal Impact: The total estimated amount for easements and cost-to-cure items is:
Bridge A-32: $2,879.00
Bridge E-20: $7,462.00
Staff Recommendation: The Public Works Department recommends that the Board approve the real
property valuations prepared by Taggart & Associates, Inc., and authorize the Public Works Department to
proceed with the real property acquisition process to include negotiations and offers.
Sample Motion: Approve the preliminary just compensation estimates prepared by Taggart & Associates,
Inc. for the replacement of Bridges A-32 and E-20, and authorize the Public Works Department to proceed with
negotiations and the real property acquisition process.
Briefing Report
Authorization to Award Justice Center 1st Floor Carpet
To:
The Board of County Commissioners of Leavenworth
From: Public Works
Date: 07/06/15
Issue: Replacement of the carpet in the common areas of the 1st Floor Justice Center
Background: The carpet in the Justice Center is approaching 15 years old. The carpet on the 1st floor is worn
in several locations. The worn carpet creates trip hazards for the public and employees. During KERIT recent
safety survey they noticed this trip hazard and given the recommendation to address the issue. Buildings and
grounds solicited bids from 4 different contractors.
Seifert’s Flooring, Inc.
Tonganoxie, KS
$17,391.00
Midwest Carpet
Tonganoxie, KS
$20,801.53
Webber Flooring
Lenexa, KS
$17,142.75
City Wide
Lenexa, KS
$22,565.68
Seifert’s Flooring, Inc. receives a 5% advantage for being an in county contractor. With this advantage Seifert’s
Flooring, Inc. is the low bidder.
Stakeholders: LVCO-PW/Justice Center User Groups/City of Leavenworth
Action Needed by Commission: Authorize Building and Grounds to award for replacement of the 1st Floor
Justice Center Carpet to Seifert’s Flooring, Inc. for $17,391.00
Options to Consider: (1) Approval; (2) Table; (3) Reject; (4) Return for more work.
Fiscal Impact: The fiscal impact to LVCO is approximately $17,391.00. This item is budgeted in the 2015
Justice Center Building Budget.
Staff Recommendation: Award the replacement of the 1st Floor Justice Center Carpet to Seifert’s Flooring,
Inc.
Prepared by: T. Huhn
Briefing Report
Authorization to Solicit Bids for Winter De-Icing Salt
To:
The Leavenworth County Board of Commissioners
From: Public Works
Date: July 6, 2015
Issue: Authorization to solicit bids for the purchase of de-icing salt for the 2015-16 Winter
season.
Background: In order to prepare for the upcoming winter weather season, Public Works
requires replenishment of the deicing rock salt stores.
2014 $57.97 Independent Salt – Kanopolis KS
2013 $56.48 Central Salt – Lyons KS
2012 $54.76 Independent Salt – Kanopolis KS
Stakeholders: BOCC, PW
Action Needed by Commission: Authorize PW to solicit bids for the potential purchase of rock
salt
Options to Consider: (1) Approval; (2) Table; (3) Reject; (4) Return for more work
Fiscal Impact: Approximately $200,000 - $250,000 is budgeted annually for this expenditure in
the Road & Bridge Operations budget. This will be a 2016 expenditure.
Staff Recommendation: Authorize PW to proceed with bid solicitation, in accordance with the
Leavenworth County purchasing policy, for 2016 de-icing rock salt.
Briefing Report
Authorization to Solicit Bids for Metal Culvert Pipes
To:
The Leavenworth County Board of Commissioners
From: Public Works
Date: July 6, 2015
Issue: Authorization to solicit bids for the purchase metal culverts
Background: The public works department has depleted the stockpile of small (18” to 36”)
metal culvert pipes. These pipes are typically used in the repair and maintenance of the property
entrances to allow for water flow within the road ditches.
Stakeholders: BOCC, PW
Action Needed by Commission: Authorize PW to solicit bids for metal culvert pipes in
accordance with the LVCO purchasing policy. The anticipated total bid will exceed the $25,000
threshold and requires BOCC authorization.
Options to Consider: (1) Approval; (2) Table; (3) Reject; (4) Return for more work
Fiscal Impact: LSR and Road & Bridge have budgeted for this expense.
Staff Recommendation: Authorize PW to proceed with bid for metal culverts to replace the
stockpile.