Annual Membership Meeting McLean Community Center

Annual Membership Meeting
McLean Community Center, Wednesday, May 27, 2015, 7:30 PM
Dear MCA members,
On behalf of your Board of Directors, I cordially invite you to attend our Annual
Membership Meeting on Wednesday, May 27, at the McLean Community Center,
beginning at 7:30 pm. We will elect officers and board members for our 2015-16
Board, along with trustees for our charitable affiliate, the McLean Community
Foundation. The slate of nominees is enclosed.
After we finish our business agenda, our guest speakers will be the leadership of the
McLean Community Center, who will address the planned renovation of the
Community Center and programming at the Center. There will be ample time for
your questions. I encourage you to bring your friends and neighbors for what
promises to be a most informative dialogue.
2014 marked 100 years of MCA’s active engagement on issues that matter to the
residents of the McLean area. In November, we held a Centennial Celebration,
attended by about 145 members and friends of MCA. It was a great celebration,
enjoyed by all. And, two of our members, Merrily Pierce and Paul Kohlenberger
produced an outstanding history of our 100 years of service to the community.
Since our last Annual meeting, our Committees and Board have continued to
research issues that you have told us are important to you. Additionally, we have
continued to participate actively in local, county and state affairs and forge strong,
cooperative relationships with other county organizations and dedicated
volunteers. This approach has allowed us to remain an effective voice for McLean
on critical issues:
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On zoning matters, including the proposed Noise Ordinance, we have
communicated the significant concerns of McLean area residents to County
staff and John Foust, Dranesville District Supervisor. We will continue to engage
and to seek modifications that are responsive to your concerns.
We re-constituted the Greater Tysons Citizens Coalition, which includes
membership of the surrounding communities of Vienna and in the Providence
District. The GTCC is monitoring the implementation and consideration of
amendments to the Tysons Comprehensive Plan implementation and
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amendments, as Tysons redevelops, and provides MCA with yet another vehicle
to advocate and collaborate with other stakeholders to protect the interests
and concerns of the surrounding communities.
We continued to track local development projects in our membership area,
encourage developers who have submitted applications for modification of
their existing zoning to address concerns that we may raise, and testified before
the Planning and Zoning Commission and Board of Supervisors on local zoning
cases that affect our quality of life.
For a seventh year, we participated on Supervisor Foust’s county budget task
force, urging increased efficiency, while shielding important government
services and keeping the residential real estate tax rate at its current level.
We continued to engage with the County Park Authority, with a focus issues
affecting McLean-area parks, including Langley Fork, and stream restoration
projects.
We continued to urge the Fairfax County School Board to employ an
independent auditor, comparable to the auditor employed by the Board of
Supervisors, to help the School Board assess program results and find ways to
save money. We also called for changes to permanently reduce elementary
school class sizes in schools, including in McLean, with over 30 students in a class.
We began to investigate your concerns regarding and possible steps to mitigate
excessive noise as metro trains enter McLean and aircraft fly over McLean.
At our Winter Membership meeting, we made a technical correction to our
Bylaws to reflect the decision taken at the May 2014 Annual meeting to appoint
three current Board members and two non-Board members to the Nominating
Committee.
Additionally, since our last Annual meeting, we have continued our outreach by
hosting and co-hosting nine meetings on a wide range of issues about which you
have expressed interest. This has included:
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A September panel discussion on emergency preparedness and disaster
recovery, featuring the Director of the Fairfax County Office of Emergency
Management, Commander of the McLean District Station of the Fairfax County
Police Department, Chief of the Fairfax County Fire Department, and
Emergency Management Coordinator of the Fairfax County Department of
Health.
An early October “Meet-and-Greet forum, co-sponsored with the League of
Women Voters, to allow you to meet and question candidates for the 8 th and
10th Congressional District seats in the U.S. House of Representatives.
A standing-room only Candidates Night in late October, co-sponsored with the
Great Falls Citizens Association, featuring the Republican and Democratic Party
candidates running to represent the 10th Congressional District in the U.S. House
of Representatives;
An October meeting with Fairfax County Department of Transportation Chief
Tom Biesiadny to address transportation concerns and issues in and around
McLean;
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A December “Conversation with Dr. Karen Garza,” Superintendent of Fairfax
County Public Schools;
A February forum featuring presentations by four local non-profits – the McLean
Community Foundation, the McLean Trees Foundation, the Safe Community
Coalition, and Fairfax 2015 -- who are making a difference in our community.
A March meeting on the FY 2016 County Advertised Budget, co-hosted with
Supervisor Foust, that featured presentations by the Deputy Director of
Management and Budget for the County and Assistant Superintendent of
Financial Services for Fairfax County Public Schools;
A March meeting, co-sponsored with the Fairfax County Tree Commission,
Virginia Cooperative Extension Service, McLean Trees Foundation, and the
McLean Trees Foundation, that provided all of us with invaluable information on
protecting neighborhood tree cover; and
An April forum with County staff on the County’s proposal to create a County
Noise Ordinance that would raise the permitted maximum noise level for
activities on school and recreations grounds from 55 decibels to 72 decibels,
and allow 65 decibels in Mixed-Use areas 24 hours a day, the same level
allowed in Commercial districts.
More information about our activities can be found on our website,
www.mcleancitizens.org. Further, our latest written Committee Report, covering
activities from December 2014-February 2015 is posted on our website, and was
mailed/emailed to all members in March.
Please remember to visit the MCA Booth at McLean Day, a community celebration
that has been a McLean tradition since 1915. We would appreciate hearing
directly from you. The event takes place Saturday, May 16 at Lewinsville Park. Our
Teen Character Awards will be presented during the festivities.
Finally, if you have not paid your dues for 2015, it is important that you do so. Please
use the form included in this mailing, download a dues form from the MCA
Webpage at www.mcleancitizens.org, or follow the instructions on our Webpage
for dues payment through PayPal. These dues help the MCA fund mailings and
other activities that are critical to achieving our mission to improve the quality of life
in our area and ensure that local government addresses resident concerns. We
have been the voice of McLean since 1914 and we need the support of all of our
citizens in order to continue to make our voices heard.
Sincerely,
Sally Horn
President
Annual Meeting Agenda
Wednesday, May 27, 2015
7:30 PM
McLean Community Center
1234 Ingleside Road
McLean, VA 22101
Call to Order
Sally Horn, MCA President
McLean Community Foundation Report
Amee Burgoyne, MCF
President
McLean Citizens Association Report
Sally Horn, MCA President
Approval of 2014 Annual Meeting Minutes
Sally Horn, MCA President
Treasurer’s Report, including 2015-16 Budget
Bill Crosby, MCA Treasurer
Nominating Committee Report
Jim Phelps, Nominating
Committee Chair
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Election of MCA Board of Directors and Officers
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Election of MCF Trustees
Guest Speakers: McLean Community Center Leadership
MCA Annual Meeting Minutes
7:30 PM MAY 22, 2014
McLean Community Center
President Sally Horn called the meeting to order at 7:30 PM and confirmed that a quorum was
present.
Demitra Matthews, President of the McLean Community Foundation (MCF), reported on the
activities of the MCF over the prior twelve months and introduced the incoming President, Amee
Burgoyne.
Ms. Horn reported the highlights of MCA’s activities over the prior twelve months. First VP Glenn
Harris then summarized the proposed update to the MCAS Bylaws, which were subsequently
approved by the Membership by voice vote.
Mrs. Horn then called on Jim Robertson, Chair of the Nominating Committee, to present the slate of
nominees for the MCF Board of Trustees, the MCA Board of Directors, including officers, Directors
representing Homeowner Associations and Citizen Associations, and at-large members. There
having been no write-in or additional nominations received in accordance with the MCA ByLaws,
the nominees were elected by acclamation by voice vote.
Ms. Horn then introduced the speaker for the Annual Meeting, Dranesville District Supervisor John
Foust, who discussed issues affecting McLean, including the status of downtown redevelopment, the
County’s approved budget for 2015, and transportation, sidewalks and parks.. Following Supervisor
Foust’s remarks and Q and A, the meeting adjourned.
MCLEAN CITIZENS ASSOCIATION
BUDGET JUNE 1, 2015-MAY 31, 2016
REVENUES AND ASSETS
2013-14
Actual Budget
(5/1/13-5/7/14)
2014-15
Actual Budget
(5/7/14-3/26/15)
2015-16
Estimated Budget
Dues
$13,362.04
Checking Account
(balance)
Certificates of
Deposit
NET ASSETS
$12,760.36
$9,622.96
$10,000.00
$17,583.90
$17,671.28
$17,750.00
$30,344.26
$7,654.48
$10,000.00
$27,334.24
$30,000.00
EXPENDITURES
2013-14
Actual
(5/1/13-5/7/14)
2014-15
Actual
(5/7/14-3/26/15)
2015-16
Budget
Mailing Costs
$8,598.36
$5,415.35
$4,000.00*
Insurance
$1,166.00
$500.00
$1,200.00
Community
Support
$1,754.54
$1,275.66
$1,400.00
Administrative
$342.24
$366.62
$ 360.00
Various each year
Website
Maintenance
$71.88
History
Booklets $591.87
Centennial
Celebration
-
$6,341.91
-
Total
$11,933.02
$14,491.41
$7,460.00
Orientation
Meeting and
Meal
$500.00
*Assumes: 2 “snail” mail mailings -- dues renewal and annual meeting -- to all members
(approximately $1,200 per group mailing) and 8 additional “snail” mailings to individual
members who opted out of email communications (approximately $200 per mailing).
April 13, 2015
Ms. Sally K. Horn
President
McLEAN CITIZENS ASSOCIATION
Subject: Nominations for the 2015/2016 MCA and MCF Boards of Directors
Dear Sally:
The 2015/2016 Nominating Committee was appointed by the MCA Board of Directors to develop a
comprehensive list of candidates for the McLean Citizens Association Board of Directors for oneyear or two-year terms; and for the McLean Community Foundation Board of Trustees for three-year
terms, all starting in June 2015. Members of the Nominating Committee are:
Jim Phelps, Chairman
Dan Alcorn
Louise Epstein
Nika Feldman
Jim Robertson
The committee met in formal sessions on March 26, April 2 and April 8, plus informally by
telephone and e-mail during the process of developing the slate of nominees.
The committee received valuable support from the members of the MCA Board’s Executive
Committee, for which we are most grateful. We would also like to thank the nominees for their
prompt application submittal, which made our job so much easier.
Attached is the list of MCA and MCF nominees, approved by vote of the Committee on April 12th,
which we are presenting to the Board for consideration in advance of the MCA Annual Meeting to
be held on May 27, 2015.
We are pleased with the slates for both Boards and appreciate the opportunity to contribute to the
future of the MCA and MCF.
Sincerely,
signed
James S. Phelps
Chairman
SLATE OF NOMINEES
MCA Executive Committee
President
First Vice-President
Second Vice-President
Recording Secretary
Corresponding Secretary
Treasurer
Jeff Barnett
Glenn Harris
Animesh Gupta
Katherine Probst
Marissa Zalmanis
Bill Crosby
2 yrs
2 yrs
2 yrs
1yr
1 yr
2 yrs
Members Representing HOAs/CAs
John Adams
Elizabeth Baird
Steve DelBianco
Louise Epstein
Darren Ewing
Jane Greenstein
Francesca Gutowski
Bonnie Heebner
Robert Heilen
Ron Hutchinson
2 yrs
1 yr
2 yrs
1 yr
2 yrs
2 yrs
2 yrs
2 yrs
2 yrs
2 yrs
Bruce Jones
David Pritchett
Jim Robertson
Suzanne Samuels
John Schaefer
Behram Shroff
Dale Stein
Jim Turner
Linda Walsh
David Wuehrmann
1 yr
2 yrs
2 yrs
1 yr
2 yrs
2 yrs
2 yrs
2 yrs
1yr
2 yrs
Sally Horn
Rob Jackson
Paul Kohlenberger
Jane Scott-Jones
Patrick Smaldore
Andrea Young
Mark Zetts
1 yr
2 yrs
2 yrs
2 yrs
2 yrs
2 yrs
2 yrs
At-Large Board Members
Irv Auerbach
Roshan Badii
Tom Brock
Thomas Culligan
Andrea Del Vecchio
Madge Gazzola
Anne Gruner
1 yr
1 yr
2 yrs
2 yrs
2 yrs
2 yrs
1 yr
MCF Board of Trustees – 3-year term
Tom Jacobi
Katherine Barnett
Ali Khazai
MCA MEMBERSHIP RENEWAL APPLICATION
ANNUAL DUES – $15.00 per member/$30 per couple
Please make your check payable to MCA and mail it with this invoice to McLean Citizens Association, P.O. Box
273, McLean, VA 22101-0273. Or, to pay by PayPal, log into PayPal, designate mcamembership@gmail.com as
the “To” email address and include in your email all of the information requested below (name, address, email,
HOA/CA, email and committee preference, and issues of concern) so we can properly register your household.
PLEASE PRINT ALL INFORMATION LEGIBLY
MEMBER NAME(S) AND PHONE NUMBER(S):
_______________________________________________________________________________
_______________________________________________________________________________
Home Address:
_______________________________________________________________________________
Homeowner/Condo/Civic Association (if any):
_______________________________________________________________________________
Email address(es):
_______________________________________________________________________________
_______________________________________________________________________________
Totals: Number of members ____ Payment @ $15 per member _______
Important Note: To reduce mailing costs and improve communications, MCA will be switching to
email for future communications, including our newsletters and meeting notices. We promise to
use email judiciously and not to inundate you. Please check here if you do not have an email
account or only wish to receive MCA communications by post. ________
Please indicate if you are interested in joining a MCA committee (not required for membership):
______ Budget & Taxation
_______ Transportation
______ Education & Youth
_______ Public Safety Liaison
______ Environment, Parks & Recreation
_______ Seniors Advisory Council Liaison
______ Membership
_______ Tysons Liaison
______ Planning & Zoning
I/We would like the MCA to investigate the following issue(s): _____________________________
_________________________________________________________________________________
THANK YOU FOR YOUR CONTINUING SUPPORT!
Your information will not be shared with or distributed to other organizations