Joining Instructions

Transcription

The Collegiate Foundation
Queen Ethelburga’s
Chapter House ~ King’s Magna
The College ~ The Faculty
Thorpe Underwood Estate
York
YO26 9SS
England
Established:
1912
Tel: 01423 33 33 00
International Tel: + 44 1423 33 33 30
Email: info@QE.org
Fax: 01423 33 33 10
International Fax: + 44 1423 33 33 10
Web:
www.QE.org
Collegiate Requirements
Updated for September 2014
Please note all comments in these Guidance Notes relating to the Collegiate
apply equally to any pupil enrolled by, or the responsibility of, The Collegiate Foundation
Typical comments from parents include:
►“The quality and facilities are remarkable
– the best I have ever seen and the staff are amazing.”
►“Our son loves sport and the new £16m Sports Centre is his dream come true.”
►“Our daughter has developed maturity, independence and is happy.
She has made excellent academic progress.”
►“We chose Queen Ethelburga’s because it provides a fuller education,
and for the academic reputation of the school.”
►“The boarding facilities are wonderful. My friend could not believe how good
they were and said she wished she was back at school!”
►“Everyone was so friendly and helpful. My husband and I are happy. Our son and
daughter are happy. They are both doing very well. What more could we want?”
QUALITY INTERNATIONAL
STUDY ABROAD NETWORK
QE Collegiate
accredited by the
Number ~ 0873
QE Collegiate ~ member
Independent
Schools Association
Educational
Counselling
Service
QE Collegiate
Accredited
Member
QECF
member
of the
Boarding
Schools’
Association
BRITISH
COUNCIL
British Horse
Society
Approved
Riding
Establishment
Aims
We seek to provide an excellent and challenging education which is broadly Christian in ethos, although outward looking.
We welcome students of whatever background, creed or race and of a range of abilities and aptitudes. We intend this education to
enable students to go out well prepared to meet the demands of work, leisure and family and to make a positive contribution to
society. We promote the Hill standard “to be the best that I can with the gifts that I have”. The hallmark of this education will be
the instilling in all of our students the virtues of enthusiasm and curiosity, self-discipline and endeavour; courtesy, compassion
and tolerance; the pursuit of excellence and service to others.
Objectives
► To provide staff members who are dedicated to creating a happy, caring and safe environment, in which self-confidence can be
built in all students and individual potential can be realised in whatever sphere. ► To provide the best possible environment in
terms of buildings, facilities, grounds and equipment so that these aims can be achieved efficiently. ► To be as open and
accessible as possible to parents by regarding education of the whole person as a partnership between school, parent and student.
Equal Opportunites
We believe that all students should have equal access to the curriculum. We are sensitive to, and supportive of, all students and
successfully build upon all that each student brings to the school. We welcome students with a wide range of abilities,
backgrounds, cultures and nationalities and help them to integrate and yet, at the same time, discover their own identities. Our
Learning Development Unit helps students with many kinds of learning difficulties, chiefly dyslexia. An awareness of race and
creed is an integral part of the curriculum. Both topics are taught within Personal Development. Form staff are sensitive to the
needs of their charges, and the existence of policies on bullying and safeguarding act as a control within the school.
The Pastoral Care Policy
It is the policy of the school that the highest quality pastoral care is afforded to all students and that every member of academic
and residential staff is considered to have pastoral responsibility for the students. The Principal and Heads are responsible for the
welfare and well-being of the schools and their pupils. Major pastoral responsbility belongs to the Head of Pastoral and her team,
Year Heads, Head of Boarding and House Staff. The Head of Boarding, Miss Ginger, is the Collegiate’s Child Protection Officer.
All staff are required to have regular training on child protection procedures.
Cultural Understanding
Our community is made up of people from a variety of backgrounds and religions. We come from a Christian tradition, but we
are open to ideas from all faiths and discuss them in school assemblies. Facilities can easily be made available for Muslim prayer,
if required. We have the facility to provide Halal and Kosher food to those who require it. We also cater for many other dietary
requirements on request. We have staff who speak fluent Mandarin, Russian, Polish, French, Spanish and German, which can be a
comfort for those who do not have English as their first language. In addition to this we often mark important cultural festivals to
increase awareness of the diversity of our heritages.
Behaviour Policy
We aim to treat our students with respect and expect to receive respect in return. High standards of behaviour amd academic
performance are established through the aims of the Foundation and promoted through encouragement and reward. Sometimes
firm measures have to be taken to promote the welfare of the individual or the students as a whole. A reprimand is often
sufficient; more serious breaches of school rules and careless or neglected work may lead to a sanction appropriate to the
misdemeanour, but these are counter-balanced by the recognition of good work, behaviour and acts of reliability through the issue
of the much more numerous stars, vivo points, assessment and achievement certificates, appointment to positions of
responsibility, and membership of the School Council and other community committees.
Boarding Provision
We intend to provide a supportive and caring environment for the boarders, in which each student can thrive as an individual and
reach their potential. There will be the opportunity to acquire skills that will stand each student in good stead for the future, such
as social skills, study skills, co-operation, concern for others, unselfish attitudes, tolerance, the ability to communicate effectively
and to have self-confidence. We are a community of cultural and ethnic diversity within a Christian framework that promotes
spiritual and moral values.
Our Boarding Staff are well trained in pastoral care and child protection procedures. They are adaptable, calm and have a good
sense of humour. They display high standards of professionalism, confidentiality, discretion and pastoral care. The relationship
between the boarding staff and students is based on mutual respect and trust. The student needs to know that there are caring and
reliable people to whom they can turn, who will listen objectively and offer advice in a fair manner. Every student has the right to
choose any member of the boarding team as their confidant.
A Policy on Smoking
We recognise the dangers of smoking. It is our policy to discourage any pupil from smoking who already smokes and to educate
those who do not smoke as to the dangers of starting to smoke. Smoking is prohibited throughout the campus.
Child Protection
We are committed to ensuring the welfare and safety of all children in school. All North Yorkshire schools, including Queen
Ethelburga’s, follow the North Yorkshire Safeguarding Children Board procedures and the LA Education procedures. The school
will, in most circumstances, endeavour to discuss all concerns with parents about their child/ren. However, there may be
exceptional circumstances when the school will discuss concerns with Social Care and/or the Police without parental knowledge
(in accordance with Child Protection procedures). The school will of course always aim to maintain a positive relationship with
all parents.
Also see our website for our safeguarding policies. The Principal, Mr Steven Jandrell,
is happy to provide the school policy, or guidelines, on any matter particularly specific to your child.
Complaints Procedure
Parents and Guardians
1.If the Parent(s) and Guardian(s) of a Pupil have causes for concern, they should address them in writing for the attention of
the Principal (but see below for Chapter House and Kindergarten*). The Principal will investigate the matter of concern and
will reply in writing within five school working days. 2. The Parent(s) can initially ask for the complaint or concern to be
considered on an informal basis, in which case, the matter will be dealt with during a meeting between the Principal and the
Parent(s) within 7 working days. If Parent(s) are not satisfied with the matter being dealt with informally, they can request, in
writing, that the matter or concern be dealt with formally. The Principal will then formally investigate the matter or concern and
write a formal report which will be sent to the Parent(s) and copied to the file within 10 working days. 3. On the rare occasions
that the Parent(s) feel that their concerns have still not been adequately addressed, they should write to the Governing Body
with their complaints or concerns, and ensure the same is delivered by recorded post. The address for the Chair of Governors is:
Mr B.R.Martin, The Coach House, Thorpe Underwood Estate, Ouseburn, York. YO26 9SS. The matter will then be
acknowledged by a member of the Governing Body and a written reply will be sent to the Parent(s) within 10 working days.
The Governing Body will convene a panel of at least three members who are not directly involved in the matters detailed in the
complaint. At least one member of the panel will be independent of the management and running of the school. W ithin 15
working days from receipt of the complaint, parents will be invited to attend and may choose to be accompanied, but not by a
legal representative. 4. The Panel will make a finding and recommendations and will make these available to all parties
concerned. Copies of the findings and recommendations will be sent to the complainant and, where relevant, to the person
complained about. 5. All complaints addressed to the school will be fully documented and a written confidential record kept, to
include at what stage the complaint was resolved. A written record will be kept of all meetings. A copy of the findings and
recommendations will be available for inspection on the school premises by the proprietor and the Principal. During Collegiate
holiday periods, complaints will be dealt with as quickly as possible, but timescales may be longer as people relevant to the
matter may not be easily contactable.
Records of complaints are held by the Foundation for at least three years. Correspondence, statements and records relating to
individual complaints will be kept confidential except where the Secretary of State or a body conducting an inspection under
section 162A of the 2002 Act requests access to them; and where the school provides accommodation is drawn up having
regard to Standard 5 of the National Minimum Standards for boarding Schools (2011), or, where applicable, of the National
Minimum Standards for Residential Special Schools.
The Foundation will also provide Ofsted [and ISI], on request, with a written record of all complaints made during any specified period, and the action which was taken as a result of each complaint. If this issue is not dealt with to the satisfaction of the
complainant, and they wish to take further, they can contact the registering authorities directly: Ofsted, Piccadilly Gate, Store
Street, Manchester M1 2WD; general helpline 0300 123 1231; textphone number 0161 618 8524. email
enquiries@ofsted.gov.uk and/or Independent Schools Inspectorate (ISI), Ground Floor, CAP House, 9-12 Long Lane,
London EC1A 9HA; telephone 020 7600 0100.
Students
If students are unhappy about the way they are treated, and want to complain, the procedure is set out for them in the Student
Charter, to which they all have access. They can talk to a member of staff, but if they feel they cannot do that, they can telephone or write to: their parents; Mr or Mrs B R Martin (Mr Martin is Provost and Chair of Governors, and lives on site at The
Coach House); the school Medical Officer (or any of the medical staff); the Chaplain; the school’s Independent Listener. If the
matter cannot be easily settled, they can make a formal representation. They can write to their House Parent, Form Tutor, Head
of Key Stage, Head, or the Principal. A note will be sent back, stating that the comments have been received and are being
given attention, within two days. The student will then be asked to talk to a senior member of staff. He or she can be accompanied by a friend or another member of staff, if they so wish. If the matter is not satisfactorily sorted out within another two
days, the student is entitled to contact any of the people listed on the Student Charter. Whoever is contacted can speak to the
student at school - again with support, if required. The student will be advised about what to do and will be able to make a final
decision. If the student has made a complaint about a serious matter and feels that it has not been dealt with, he or she may get
advice from Childline - 0800 1111 - on how to take the complaint further. It is Collegiate policy that pupils and staff have the
right to direct access to Mr. Martin, if they so wish. Student complaints will be taken seriously, and, where there is a genuine
grievance, there will be no repercussions. If the issue is not dealt with to the satisfaction of the student, and they wish to take it
further, they can contact the registering authorities directly: Independent Schools Inspectorate (ISI), Ground Floor, CAP House,
9-12 Long Lane, London EC1A 9HA; telephone 020 7600 0100 and/or Ofsted, Piccadilly Gate, Store Street, Manchester
M1 2WD; general helpline 0300 123 1231; textphone number 0161 618 8524.email enquiries@ofsted.gov.uk In all cases
the aim will be that complaints are resolved either to the complainant’s satisfaction, or with an otherwise appropriate outcome
which balances the rights and duties of pupils, without unreasonable delay.
Complaints Procedure for Chapter House and Early Years
*If a parent or carer of a pupil in Chapter House has a cause for complaint, which cannot be dealt with informally by the staff
with whom they have daily contact, he or she should first address this to the Head of Chapter House, Mrs Karen Kilkenny
(address below), rather than the Principal. For the Kindergarten, complaints should first be raised with the Kindergarten
Manager, who will investigate the issues raised and hopefully draw them to a satisfactory conclusion. Should a parent or carer
still remain dissatisfied, he or she is also invited to write to: Mrs. Karen Kilkenny, Head Teacher, Chapter House Prep. School,
Thorpe Underwood Estate, Ouseburn, York YO26 9SS. Telephone 01423 33 3729. Email: kkilkenny@ch.org
If this issue is not dealt with to the satisfaction of the complainant, he or she should then follow the formal complaint procedure, by contacting the Principal, Mr S. Jandrell, at Queen Ethelburga’s Collegiate, Thorpe Underwood Estate, Ouseburn,
York YO26 9SS.
As above, if still unsatisfied, complainants should contact the Governing body.
The address for the Chairman of the Governors is:
Mr. B.R. Martin, The Coach House, Thorpe Underwood Estate, Ouseburn, York, YO26 9SS.
Any complaints relating to EYFS requirements and their fulfilment will be investigated and the complainant notified of the
outcome within 28 days of the school receiving the complaint. Kindergarten and EYFS parents who feel that they have a serious complaint, which they wish to take further, can contact the registering authorities directly: Ofsted, Piccadilly Gate, Store
Street, Manchester M1 2WD; general helpline 0300 123 1231; textphone number 0161 618 8524. email
enquiries@ofsted.gov.uk and/or Independent Schools Inspectorate (ISI), Ground Floor, CAP House, 9-12 Long Lane,
London EC1A 9HA; telephone 020 7600 0100.
Thorpe Underwood Estate, is where my family and I have lived for decades. In 1990 we
became responsible for Queen Ethelburga’s. Since that time our Martin Family Charitable
Foundation has invested, and continues to invest every year, substantial amounts of capital in
new resources ~ to date £65 million. So is the reason our Collegiate has more than doubled in
numbers and become so academically successful, all due to the magnificent facilities our
pupils enjoy? Our facilities are but part of the answer. Over the years our huge investment in
new academic, boarding and leisure resources, ensures our pupils have every opportunity to
be successful, with over 98% gaining a place at University or Specialist Colleges. It is pleasing
that QEC has a history of being a top UK School for results.
Whilst ensuring that our facilities are the very best we have been careful to ensure that the old
country house charm has not been lost. Many parents are surprised that our classrooms are fully
carpeted and much of our furniture was especially made for us. We rightly have the reputation that
our boarding accommodation and care is the best of any independent school in Europe. However we
ensure our day pupils are well looked after too. Our new £16m Sports Centre has been a huge
success and is the reason some parents and their children choose us, despite living a long way away
from us.
So whilst it is true our pupils lack for nothing, there is still something else that creates our special
ethos. Our arrangement of 4 Schools ~ 1 Campus, means every pupil is treated as an individual.
Many parents pleasingly comment that our common sense approach to the day-to-day needs of our
young people is different to the approach taken by some other schools.
As Provost of the Collegiate, Principal Trustee of the Charitable Foundation and Chairman of
Governors I continue to live and work on the campus with my wife. As the lives of my wife and I are
inextricably bound up with the school, we notice the care and dedication shown by all of the staff.
Perhaps the difference is our staff are really concerned what happens to our pupils. When
necessary, sensible and fair discipline puts a wayward young person back on course. On another day
a member of staff will go out of their way to help.
Parents and pupils find it reassuring that they can talk easily with Steven Jandrell our Collegiate
Principal, the Heads of the individual schools, or any of the staff. I am pleased our team strives to
work in partnership with parents. In essence the community that is QE is a family. As a family orientated school we are intensely proud of our children. We rejoice when we see the children mature and
move on into the wider world as confident and successful young adults.
To attempt to define our ethos into specific areas is almost impossible. Suffice it to say that being a
little different and so special works very successfully for our pupils.
A respected graduate of Sussex University, Steven Jandrell has a wealth of teaching
experience, as well as 4 years working at university level. He has held senior posts in two
independent schools followed by positions as Academic Vice-Principal, Deputy Head and
Head of Senior School before becoming Principal. His wife Margaret is also a teacher and,
between them, they have nearly 40 years experience of Independent Education. At the
forefront of innovation at Queen Ethelburga's, he has been the architect of many of the
initiatives that have raised our standards and placed our schools in the prominent position
that they now enjoy. His wide range of interests include; skiing, travel, fitness and building
projects.
The best education is about developing individual potential and that is central to our ethos. It is this
foundation that makes our schools different; by recognising the uniqueness of each person we are
able to provide a very wide range of opportunities that allows each child to achieve excellence in
their own field. Mr Jandrell believes that learning should be fun and encouraged for its own joys.
Good education is also about building special relationships between teachers and pupils which
enable boys and girls to develop into mature young adults; people who are confident without being
arrogant, friendly but not familiar, relaxed but not casual, but who have the courage to live by sound
moral, social and spiritual values. Mr Jandrell believes in encouraging good manners, courtesy,
honesty, compassion and tolerance through a fair and consistent framework of discipline and praise.
At our Schools the pursuit of excellence is underpinned by security and stability.
Learning to take responsibility is an important part of the pastoral life at our schools, an area that Mr
Jandrell strongly promotes. The ethos here encourages lifelong friendships and the chance to belong
to an extended family, sharing and celebrating success academically, artistically and on the sports
field. This environment allows boys and girls to acquire an element of spirituality; they learn how it
enriches their lives and helps them to understand themselves, the school community and the wider
world. Mr Jandrell admires how our leavers have individually succeeded and become mature,
balanced individuals, imaginative, participating and with the skills of lifelong learners. His vision for
the schools and the focus of his leadership is to help students understand that there are many ways
to be successful and the secret of a fulfilling life is to find the way that will work best for them.
The parents of a Sixth Form student who left us recently write…
“Our child has progressed year by year, and we are delighted with her academic achievements at
GCSE and await the A-Level results with confidence. What is also very satisfying is the pastoral care
which exists in supporting all students. You have created, in our child, a well-rounded and very
considerate individual. Queen Ethelburga’s has seen a continuous programme of development since
our child joined the school. This has not only been in the facilities but in the quality, energy and the
commitment of the teaching staff. Once again many thanks to you – it has been seven very pleasant
and satisfying years.
Mr & Mrs Peters
Page 1
INTRODUCTION
Welcome. So now, as a parent or a pupil, you are part of QE College, QE Faculty, King’s Magna or
Chapter House Prep School. Or perhaps you have been for some time? In whichever case, there
will be arrangements about the schools that you need to find out / check up on. The pages in this
booklet will tell you all you need to know from after school care to full boarding and from extra
lessons to examinations. A great deal of information is now provided to parents via the “parent
portal”. This is available at: https://parents.qec.org Contact the School Office if you have not
received your login details. Our main email address is: info@QE.org Our website: www.QE.org
There is no need for anyone at our schools to feel worried or confused about what is going on.
If you cannot find what you are looking for, ask me, or your Head Teacher or Mrs Willis.
Our Head of Pastoral, Miss Papaglimis, will also be more than willing to help you.
Not only will we help, we will make sure our booklet is updated to include the relevant information.
Communication in a school is vital for everyone to feel secure. We hope this booklet will
communicate to you what you need to know. Steven Jandrell ~ Principal
GENERAL INFORMATION
School Office and Administration staff telephone numbers
School Office Hours
8:00 am – 5.30 pm
(Voice Mail is available after these hours)
Management & Executive Administration
01423 333601
Main School Number
01423 333300
Main School Fax
01423 333310
Registrar
01423 333332
Admissions Office
01423 333330
Bursar & Accounts
01423 333350
Abbey Chambers
01423 333400
Benedict House
01423 333500
Court Apartments
01423 333620
Genesis Apartments
01423 333668
Boarding Office
Miss Ginger Mobile
Mr Dawson Mobile
01423 333418
For Emergency
Use only
For Emergency
Use only
07763 472198
07597 113895
Chapter House
01423 333442
King’s Magna (Year 6 boys and girls)
01423 333992
King’s Magna Girls (Year 7 to 9)
01423 333682
QE Girls 10 & 11
01423 333469
QE Girls Yr 12 & 13
01423 333468
King’s Magna Boys (Year 7 to 9)
01423 333317
QE Boys 10 & 11
01423 333466
QE Boys Yr 12 & 13
01423 333668
School Medical Sister
01423 333314
Mr Martin Office
01423 333330
Mr Martin Home
01423 333901
Postal Address for Boarders
Dependent on which House
your child is living in the postal address is:
(Child’s Name) (Pupil Number)
Abbey Chambers
Queen Ethelburga’s Collegiate
Thorpe Underwood Estate,
York. Y026 9SS England.
Benedict House
Court Apartments
Genesis Apartments
It is very important to
remember this because we
receive in excess of 3,000
letters per week, and to
ensure that personal mail is
not opened in error it is
essential that it is addressed
as above. When a pupil
leaves, post will be forwarded
to the last known address.
All children of any age look
forward to receiving a letter
or a package. Why not post a
small package containing a
few little “goodies”? The
arrival of your package will
bring delight and happiness.
Page 2
WHO IS IN CHARGE OF WHAT?
Position
Provost, Executive Trustee, Chairman
Principal ~ Collegiate
Head of Collegiate Management
Head of College
Head of Faculty
Head of King’s Magna
Head of Chapter House
Head of Boarding
Deputy Head of Boarding
Head of Pastoral
Kindergarten Manager
Director of Elite Sport
Head of PE/Games
Bursar
Accounts Section
Registrar
Buildings & Maintenance Manager
Capital Buildings Project Manager
Conference, Lettings, Catering Section
Health & Safety
Name
Mr B R Martin
Mr S Jandrell
Mrs D Willis
Mr D Machin
Mr K Oldershaw
Mrs H Midgley
Mrs K Kilkenny
Miss S Ginger
Mr M Dawson
Miss E Papaglimis
Miss H Rigby
Mr R Mayhew
Miss T Sargent
Mr C Hall
Miss R Foster
Mrs P Jewitt
Mr L Metcalf
Miss A Martin
Mr D Lewis
Mrs J Hales
Throughout this booklet:
CH = Chapter House
KM = King’s Magna
QE = Queen Ethelburga’s
I HAVE A QUERY TO DO WITH...
Absence
Academic
Accounts
After School Care
After School Clubs & Activities
Bullying
Buses
Discipline
Doctor/Dentist Appt
Examinations
Extra Lessons
Food
Future Events
Local B&B/Hotels
Lunchtime & After School Activities
Medical
Prep/Homework
Pastoral
Rehearsals
School Events-Tickets
Sickness
Sports Issues
Staff Problem
Staying for Supper or Overnight
Term Dates
Tickets & Travel
Trips & Excursions
Unexpected Delays
Uniform – Lost & New
Visas
Head of Key Stage
Heads of School or Mrs D Willis
Mr C Hall / Miss R Foster
Mrs K Kilkenny
Miss C Bridges - QE & KM, Mrs Kilkenny - CH
Miss E Papaglimis
Mrs J Olver
Heads of School
Medical Centre / Heads of Key Stage for day students
Mrs D Cranney
Mrs S Last
Miss S Ginger / Mr D Lewis
School Office
School Office
Miss C Bridges - QE & KM, Mrs K Kilkenny - CH
Sports ~ Miss T Sargent. Elite Sport - Mr R Mayhew
School Sister - Mrs K Sawyer
Heads of School
Miss E Papaglimis
Miss L Woodward - Drama, Mr K Box - Music
School Office
Medical Centre
Miss T Sargent. Elite Sport - Mr R Mayhew
Mr Jandrell
School Office
School Office
School Office ~ Mrs K Richardson
School Office (Academic) Boarding Office (Weekend Trips)
Boarding Office -Boarders, School Office-Day Pupils
School Office-Lost, Mrs J Morrow-New
Ms T Harrison - new entrants Mrs K Richardson - existing
Page 3
SCHOOL DAY TIMES
CHAPTER HOUSE SCHOOL
QUEENS KINDERGARTEN
Activity
Open from
9.00 am
12.00 am to 12.30 pm
Afternoon Tea
4.00 pm
Closes
All Ages
Registration
8.00 am (7.45am if 24
hours notice given)
Drink & Toast
Lunchtime
Activity
All Ages
6.00 pm
8.30am
Morning Break
10.15am – 10.35am
Lunchtime & Clubs
12.10pm – 1.15pm
Afternoon Break
2.40pm – 2.50pm
Finish
3.30pm or 4.00pm
After School Clubs
4.15pm – 5.00pm
KING’S MAGNA & QUEEN ETHELBURGA’S
Activity
Transition & Key Stages 3 + 4
Key Stage 5
8.30 am
8.30 am
10.20 am to 10.40 am
10.20 am to 10.40 am
12.40 to 2.00 pm
1.20 pm to 2.40 pm
4.00 pm
4.00 pm
4.15 pm to 5.45 pm
4.15 pm to 5.45 pm
Registration
Morning Break
Lunchtime & Activities
School Finish
Afternoon Activities
Boarding Contact Names, Telephone Extensions and Email Addresses
Head of Boarding:
Deputy Head of Boarding:
Head of QE Boys' Boarding:
Head of QE Girls' Boarding:
Head of Junior Boarding:
Weekend Activities:
House Teams:
Sixth Form
Boys
Head of House:
Houseparent:
Houseparent:
Houseparent:
Year 10 & 11
Boys:
Head of House:
Houseparent:
Sue Ginger
Mike Dawson
Betty Holt
Lynda Lynn
Tracy Holt
Alex Ralls
sixthformboys@qe.org
3668
Deborah Mills
Julie Day
Matthew Hallett
Ezra Nash
seniorboys@qe.org
3466
Sara Stothard
Aaron Jones
Alonso Morales
Houseparent:
Colin Sandford
Year 6-9 Boys: kmboys@qe.org
Head of House: Steve McKee
3317
Erin Cooper (Yr 8/9)
Houseparent:
Helen Anthony (Yr 6/7)
Chapter House: chboarding@qe.org
3442
Head of House: Barbra Burbidge
3418
3418
3380
3693
3414
3761
sg@qe.org
mdawson@qe.org
bholt@QE.org
llynn@qe.org
tholt@qe.org
ar@qe.org
Sixth Form Girls: sixthformgirls@qe.org
Head of House:
Houseparent:
Houseparent:
Houseparent:
Year 10 & 11
Girls:
Head of House:
Houseparent:
Debbie York
Gwen Gray
Elizabeth Terry
TBC
Houseparent:
TBC
Year 6-9 Girls:
Head of House:
kmgirls@qe.org
Barbara Fairclough
Carley Weston (Yr 8/9)
Katy Tinman (Yr 6/7)
Houseparent:
seniorgirls@qe.org
3468
3469
Rhonda McMullan
Jenny Rowlinson
3682
Page 4
Student
Charter
Chapter House, King’s Magna
Queen Ethelburga’s College & Faculty
This is for all pupils regardless of age, boy or girl, day or boarder. It explains what you can do, should
you feel worried about something and what you may do if you wish to comment about how you are
treated. It is important that you read through this charter and keep it somewhere safe. If you lose it,
or want a separate copy, or there is something you need to talk about, you can obtain a further copy
from your House Parent, Form Tutor or from the School Office.
There are two things to remember:
a) You may wish to talk to someone, or b) you may wish to make a point about something.
Either way this Student Charter will help you decide what to do.
What to do if you just want to talk to someone
Remember you have close friends who may be able to help, or an older pupil to whom you may feel
you can turn. Your House Parent or Form Tutor is always ready to help, or any other member of staff
you know. There may be times when you feel you can’t talk with a member of staff. Then you can
talk, telephone or write to any of the following:
► Your Parents ► Mr or Mrs B R Martin ► School Doctor (or any of the medical staff)
► The Chaplain ► Independent Listener ►School Counsellor
In trouble
It is particularly important for you to realise that if you are in trouble over something you can have
your Form Tutor or a friend with you when you are talking with a senior member of staff.
Bullying
We are very proud of our reputation as a caring, family community and we do not tolerate bullying in
any form. If bullying does occur, all pupils should be able to tell someone and know that incidents will
be dealt with promptly and effectively, and they need to feel supported. There is a “virtual” bully box
on the student intranet where victims, their friends or any observer can inform the Head of Pastoral
Care or Head and Deputy Head of Boarding.
What happens if you want to make a comment about something?
Sometimes you may feel that you would like to make a comment on something that is worrying you.
This might be about how you are being treated. The first thing you should do is to speak to any member of staff you trust (e.g. House Parent or Form Tutor); you can have a friend with you if you wish –
another pupil, an older pupil or another member of staff.
If the matter cannot be easily settled, then you can make a formal representation. You can write to
your House Parent, Form Tutor, Head of Boarding or Head Teacher then:
You will get a note back saying that your comments have been received and seen and that it is being
attended to within 2 school days. You will then be asked to talk to your Head Teacher and you can
have a friend with you who may be another pupil, a senior, your Form Tutor or any member of staff. If
within two more days you have not had the matter satisfactorily sorted out, you may contact any of
the people whose names and addresses are listed. Whoever you contact can speak to you at schoolagain you can have a friend with you-and you will be advised about what to do and it will then be up
to you to make a final decision. If you have made a complaint about a serious matter and you felt that
it had not been dealt with you may get advice from Childline - 0800 1111 - on how to take your complaint further. It is Collegiate policy that pupils and staff have the right to direct access to Mr. Martin
(Provost & Chairman) if they so wish.
The School is regularly inspected by the Independent Schools Inspectorate to ensure we are providing high quality care. If you ever need to tell an inspector about something serious happening where
you are being looked after, you can tell an inspector when they visit, or you can contact them on the
telephone number below. You can find out more about your rights on www.rights4me.org.
Contacts
Mr or Mrs B R Martin (Live on campus) The Coach House, Thorpe Underwood.
Mrs Pru Robertson - Independent Listener
OFSTED- Piccadilly Gate, Store Street, Manchester, M1 2WD
Priory Medical Group
Independent School Inspectorate
–Ground Floor 9-12 Long Lane, London, EC1A 9HA
Father Christopher (School Chaplain)
Tel: 01423 333 901
Tel: 01937 520 174
Tel: 03001 231 231
Tel: 01904 781 423
Tel: 02076 000 100
Tel: 01423 330 928
Page 5
ADDRESSES OF LOCAL ACCOMMODATION - Prices are approximate
Name and Address
Telephone
Number
B&B Cost
Classification
per room
Single £
Double £
Comment
The Churchill
65 Bootham
York YO30 7DQ
01904 644456
01904 663322
(fax)
80
130
****
Commended
Crook Lodge
26 St Mary’s
Bootham
York YO30 7DD
01904 655614
55
75
***
Commended
Millfield Lodge
34-36 Millfield Road
York YO23 1NQ
01904 653731
20/
28
38
**
Approved
Warrens Guest House
30 Scarcroft Road
York YO23 1NF
01904 643139
01904 658297 (fax)
55
75
**
Commended
Crown Hotel
Horsefair
Boroughbridge YO51 9LB**
01423 322328
01423 324512 (fax)
75
106 / 142
****
Elm Bank Hotel
The Mount, York
(Special rate to QE parents)
01904 610653
39
60
***
Holgate Hill Hotel
122-124 Holgate Road
York YO24 4BB
01904 653786
01904 643223 (Fax)
55
90
***
The Hazelwood
24-25 Portland Street
York, YO31 7EH
01904 626548
01904 628032
(fax)
70
80 / 125
**
Commended
The Grange Hotel
1 Clifton
York, YO30 6AA
01904 644744
01904 612543 (fax)
85
120
***
Lady Anne Middleton’s Hotel
Skeldergate
York, YO1 6DS
01904 611570
01904 613043
67/
77
92
132
****
Approved
Poppleton House B&B
3 Main Street,
Nether Poppleton,
York. YO26 6HS
01904 781160
Twin rooms
Mobile: 0770 960 649 £80 - £100
Email:
info@poppletonhouse.co.uk
Also
Primrose Lodge, 01423 322835
The Old Cottage, Little Ouseburn, Mrs Lodge 01423 330408
** The Crown Hotel Boroughbridge offers a 10% reduction for Queen Ethelburga’s Collegiate
Would parents please note that if they use the services of any of the above and have strong feelings
(good or bad) on what the stay was like, we would be interested to know.
Page 6
ADVICE TO PARENTS OF BOARDERS
PLEASE DOsend
6 passport photos for school use;
ensure that your child has at least 2/3 personal items he or
she can display in a bedroom to help him or her feel at home;
write often as letters and e-mails are an important link with home;
name ALL possessions, including all clothing;
complete travel arrangements through the parent portal at the beginning of each
term and ensure that they reach your child’s house parent at
least 21 days before the date of travel
PLEASE DO NOT
send your child with excess clothing: the uniform list contains
exactly what he or she needs.
AFTER SCHOOL CARE
After school care is available after school hours up to 6:00 p.m. each weekday evening during Term
Time. The cost of after school care is charged at £12.35 per day.
BEDROOMS
Pupils may not bring toasters, kettles, coffee makers, lamps, rice cookers, or music centres for use in
their personal living area. All of these items are provided or available close by.
BICYCLES
The Collegiate has a number of BMX bikes of various sizes for use by any boarder.
Pupils are allowed to ride a bike for exercise within the school grounds, subject to sensible, safe
behaviour. Protective headgear must be worn. (We do not normally provide this).
Bicycles brought to school are subject to the following:
A)
B)
C)
Parents must give permission in writing, naming the owner and those allowed to ride the
bike.
Borrowers must have permission from their parents.
All bikes must have battery lights, in addition to, or instead of dynamos
The Collegiate can accept no liability for loss or damage for bicycles brought by pupils. You are
therefore advised to provide a bike lock and chain.
BOARDING TELEPHONES & COMMUNICATING
Should you wish to telephone your son or daughter in the boarding house or they wish to telephone
you there are a number of methods which can be used:
Every boarding bedroom has a card swipe payphone which can make and receive calls. Your child
will be able to tell you his/her telephone number. You can ring in direct to their bedroom. If they are
not there you can leave a message in their room voice mail box. Note: At the time we would expect a
boarder to be in bed the payphone in their bedroom will cease to function and all incoming calls will
be automatically redirected to their voice mail box – this avoids phones ringing after lights out. There
are still several payphones accessible to your child for emergencies when this function is activated.
Parents may ring the boarding house office.
This will connect you with a member of staff who can then help you with any query or help to find
your child. If you are unsure what your child’s direct dial telephone number is, or they have moved
rooms, a member of staff should be able to tell you the correct telephone number. Parents are please
asked not to make calls during prep or after your child's bedtime.
There are also a number of payphones for local, national and international calls available all over the
campus which pupils may use.
Page 7
BOARDING TELEPHONES & COMMUNICATING Cont’d
ET says “Phone Home”
If you are an overseas parent and you want your child to be able to phone you from his or her
bedroom, you can, if you wish, make specific arrangements with the national telephone company of
the country in which you live. If you contact your own telephone company, they should be able to
give you an English 0800 number followed by their own series of numbers. This will mean that your
child can telephone FREE from England and your telephone company will put the cost of the call on
your bill.
If you provide your child with an unrestricted telephone credit card, you lay yourself open to abuse of
it. We have had instances of one child “lending” a charge card number to a “friend” and wondering
why the telephone charge card becomes general information and several people are using it,
phoning all over the place. We advise you to restrict the available numbers your child can phone on a
telephone charge number; this then avoids possible abuse.
Many countries’ individual telephone companies can give you a code number which will mean that
your child can telephone only the numbers you agree to i.e. your own, a relative etc. In addition,
some companies can also put a limit on the cost of calls made, either daily or weekly. 0500 Mercury
Freephone numbers have been discontinued.
Pupils can use BT personal charge cards in the normal way by telephoning 144, the PIN number and
then the required telephone number.
Mobile Phones
Whilst over half of young people these days have a mobile phone, their use on campus causes many
troublesome and disciplinary problems. There are now restrictions and conditions relating to pupils’
mobile phone usage. If your child already has a mobile phone, or you are going to get him or her
one, you will be well advised to provide one that is “Pay as you go”.
At boarding school pupils are forever sending “text messages” to one another even if their friend is
within speaking distance! We have had instances of children using other children's phones. One
parent not on “Pay as you go” was faced with a mobile phone bill running into hundreds of pounds as
not only their child, but a friend had used it heavily.
Reception is not perfect on campus for mobile phones and due to our thick walls some calls have to
be made whilst outside in the open. Many parents have complained about their own children and telephone calls made during the night time from / to boarding children at school using mobile phones.
E-Mail
There are on campus various e-mail centres. At these places pupils can send/receive and print out
email. If your child does not have an email address our IT staff can best advise on how to open a
school email address and give training if required. Pupils can only use a school email address (not
Hotmail, Yahoo etc) whilst on campus as our system is “screened” against unpalatable emails.
A pupil using a school email address can also utilise their email address anywhere in the world, not
just on campus. If you need help and advice, as a parent, on how to send /receive email we will
gladly help you.
Fax
Pupils can send / receive faxes via the main school office. This is chargeable.
Video Conferencing / Skype
Our IT department can set up streaming on-line video conferencing / Skype via the Internet if you
have a reciprocal arrangement.
Page 8
CALENDAR
Day pupils, weekly and full boarders are all expected to make a contribution to the extra-curricular life
of the school including special occasions such as drama productions, house competitions, open
days, social functions and sports fixtures.
CAN MY CHILD ACCESS THE INTERNET AND EMAIL?
Yes, unless you tell us you do not want them to. School Internet access and email is through a
wireless filtered software system. Whereas this should stop access to most unsavoury sites and
pornographic emails it cannot be guaranteed to be 100% effective ~ no system can. Students may
not bring their wireless routers to school.
CAR PARKING
Day & Boarding parents / visitors / pupils – Car Park entrance F.
We respectfully remind parents that we have been asked by the Emergency Services that no cars
should go beyond the barriers and in no circumstances be parked close to the entrances in particular
of Abbey Chambers or further into the Campus near the Phoenix Centre. Car’s parking in these
areas can block access by Fire Tenders / Ambulances and have in the past been involved in
accidents with other vehicles and children. We need to ensure that the central core of the Campus,
as used by pedestrian children, remains as free from moving vehicles as possible. Even though it
may be raining or you may have heavy luggage or small children, PLEASE obey this safety code.
CARS – STUDENTS
Sixth Form day pupils who have passed their driving test may drive a car to and from school and
park it in the main car park, provided that proof of driving licence, insurance details, MOT and
registration documents have been shown to the School Office. Annex K must also have been
completed and handed in to the School Office. Car keys must be handed in to the School Office
whenever the car is on site.
Sixth Form boarders may drive to and from school on Sunday and Friday evenings, provided they
have a full driving licence and have produced the above documents.
Sixth Form boarding students may not drive locally during the week, or at weekends and the car keys
must be handed in to houseparents whenever the car is on site.
No liability can be accepted by the school for loss or damage however caused.
If you wish your child to drive a car at school please complete Annex K.
We reserve the right to clamp a student’s car if they do not follow these basic procedures.
CIGARETTES, ALCOHOL, DRUGS AND RELATIONSHIPS
It is against school rules for any student to bring cigarettes to school or smoke on campus – so we
ask parents please to check their children's luggage to ensure they are not bringing cigarettes to
school at the beginning of term, after half-term or after weekends at home. No pupil is allowed to
bring alcohol onto school premises. The School reserves the right to breathalise any student about
whom they are concerned. There are social events at which Sixth Form may be served alcohol, but
no spirits. Bringing prohibited drugs onto school premises, or the consumption of drugs, is the
quickest way to be suspended or expelled. The Collegiate operates a drug testing system and
reserves the right to test any pupil at any time – this system is expensive but fool-proof. If you
suspect your child of taking drugs please tell us. Together we can resolve this problem. At worst
drugs can kill, at least they can damage a young life.
We encourage friendship but not public displays of affection. Sexual impropriety or “inappropriate
behaviour”, regardless of where occurring, will usually result in expulsion.
Page 9
CODE OF CONDUCT – DISCIPLINE POLICY
In school
Not ready Stage 1
to LEARN
Verbal
Planner
Warning
Strike
3 verbal
warnings
Stage 2
Stage 3
Stage 4
Detention
2 hour
Detention
Missed
lesson
Missed
detention
Swearing
Out of
bounds
3
Detentions
Accumulative sanctions
3 planner
strikes
Leaving a
lesson
Defiance
Rudeness
to staff
Fighting
3 electronic
strikes
3 uniform
strikes
3 missing
planner
strikes
Department
removal
3 Late strikes
Stage 5
5
Detentions
HOKS
Tutor report
Report
Letter
Home
Stage 6
Stage 7
Stage 8
8
Detentions
DHOS
Report
Letter
Home
10
Detentions
HOS
Report
Letter
Home
Refer to
Pastoral
EPA
Report
Letter
Home
In Boarding
BOARDER Stage 1
Verbal
Strike
Warning
3 verbal
warnings
Stage 3
Stage 4
Stage 5
Stage 6
Stage 7
Stage 8
2 hour board- 3 Boarding 5 Boarding 8 Boarding 10 Boarding Refer to
ing detention detentions detentions detentions detentions
SBT
Houseparent
Head
of
DHOB
HOB
3 Strikes
Swearing
Report House Report MMT Report
Report
Report
Out
of
Letter
Letter
Letter
Letter
Defiance
bounds
Home
Home
Home
Home
Missed
Rudeness to
Boarding
staff
detention
Fighting
3 electronic
strikes
Missed
breakfast
3 failure to
sign in/out
3 Lates
From Stage 8 other sanctions and support methods can be applied to support the student and modify behaviour
INTERNAL ISOLATION
INTERNAL ISOLATION
FROM LESSON OR PREP
Full day or prep
GATINGS/ACADEMIC SOCIAL ISOLATIONS
Green 3 Days
Amber 1 Week
Leaving site without
permission
Entering a room or
Found in possession of
house of the
smoking materials
opposite sex
Public displays of
affection
Misuse of electronics
HIGHER LEVEL SANCTIONS
This is a full isolation
and is only enforced
when students cause
'significant disruption
to the learning
environment'. A prep
isolation is enforced
when a student misses
three pieces of prep.
This is a five day sanction
and requires the
student to complete
prep in a supervised
environment.
Stage 2
Boarding
detention
Red 1 Week +
Full Isolation
Black SUSPENSION
Smoking
Drinking or bringing alcohol onto site
Swearing at a member
of staff
Taking, dealing or being
associated with any mind
altering substance or in
possession of paraphernalia
Bringing the school into
disrepute
Bullying / Theft / Sexual misconduct / Vandalism / Racism /
Fighting/aggressive behaviour
Failure to complete a sanction requires the student to complete the level above.
High level sanctions can also be enforced for an accumulation of lower level sanctions.
The Principal reserves the right to Exclude/Expel any student should he feel it necessary.
Page 10
CODE OF CONDUCT – GENERAL
Students must be courteous at all times both to each other and to adults. This includes:
a) at all times be polite and courteous
b) holding doors open for staff, other adults and other students
c) standing back to allow visitors to pass
d) using appropriate language to other students. There should be no swearing or abusive language
or any language which could cause distress to others.
e) stealing and damage to property are considered serious offences.
f) the administration corridor may only be used by staff and School Prefects
In order to facilitate movement around our schools:
a) pupils should keep to the left and walk, not run, along the corridors
b) pupils must place bags and files on the shelves provided, not leave them on the floor
Food and drink should not be taken into the classroom, libraries or any teaching area.
Pupils should eat and drink in the dining hall. Food should not be consumed by pupils walking around
the schools.
Classrooms should be kept tidy and litter placed in the bins provided. Chewing gum is not allowed in
school; tippex may not be used. All possessions should be clearly marked with the owner’s name.
Boarders must keep their bedrooms and common rooms tidy. No alcohol may be brought onto
campus. Smoking is forbidden.
All farm land, roads and the area around the outside of the school, are permanently out of bounds for
ALL years - this includes Years 12 and 13.
No pupil may leave the campus without the express approval of a senior member of staff.
CCTV
All the School grounds, classrooms and other proper areas are monitored 24 hrs by CCTV for the
safety and protection of our pupils, staff and visitors. The School subscribes to the standard
nationally agreed Code of Practice relating to CCTV usage in such circumstances.
CONDUCTING OR INVOLVEMENT WITH….
No pupil may be involved with; a business, trade, company, organisation, society, charity, web site,
betting, gaming, gambling, publication, exhibition, demonstration, or the like, on or off the campus,
without the permission of the Principal.
DAMAGE
All pupils will be charged for damage and breakage for which they are responsible.
DAY ACTIVITY CENTRE - Muggles
This is available to Day / Boarding Pupils from Year 6 up to Year 13 subject to conditions.
EXTRA
All examination fees (eg GCSE, A-Level, IB, BTEC, IELTS etc.,) are recharged to parents, as also
are the costs of Awards, Badges, Insignia, Trips etc., For a full list of possible “extras” please speak
to the Bursar’s Office. Also see Annex F .
EXTRA MEALS
Day pupils who stay on for supper in the evening or lunches at weekends will be charged an extra
£9.10 per meal. If you wish your child to take advantage of the facility, please inform the School
Office by mid-morning of the day concerned.
FAXES
Faxes can be received for your child on the School fax number. They can send faxes via the School
Office. £2.95 is charged per page, for sending, regardless of destination.
FIRE ALARMS
Students will be fined £200 in the event they irresponsibly cause a fire alarm and thus mass
evacuation of a building. Parents should note the Government Fire Service now has the ability to
charge £600 for a call out resulting in Fire Engine attendance due to irresponsible actions. Aerosols
are banned in the boarding houses as they have been the cause of many fire alarms.
Page 11
TERMLY FEES
UNACCEPTABLE CONTENT
There are three School terms per year.
Fees valid Sept 2014 ~ Aug 2015
UK
International
Boarding
Boarding
CHAPTER HOUSE JUNIOR SCHOOL
Day
Nursery AM £1,060
Nursery
£1,700
Reception
£2,090
£8,880
£10,860
Year 1
£2,395
£8,880
£10,860
Year 2
£2,395
£8,880
£10,860
Year 3
£2,510
£8,880
£10,860
Year 4
£3,035
£9,540
£11,685
Year 5
£3,065
£9,540
£11,685
Day fees include lunches
KING’S MAGNA MIDDLE SCHOOL
Year 6
£3,085
£10,085
£12,350
Year 7
£4,265
£10,085
£12,350
Year 8
£4,265
£10,085
£12,350
Year 9
£4,295
£10,085
£12,350
QUEEN ETHELBURGA’S
Year 10
£4,320
£10,580
£12,965
Year 11
£4,320
£10,580
£13,330
Year 12
£4,320
£11,095
£13,685
Year 13
£4,320
£11,095
£13,685
Pre A Level £4,320
£11,095
£13,685
You can also pay by credit / debit card and monthly.
Childcare Vouchers accepted for activities such as
After School Clubs, Music Lessons etc and boarding.
Occasional After Hours Facilities £12.35 per day
After Hours Facilities £546 per term
Occasional Supper £9.11 per meal
Occasional Boarding £89 per night
Computers, Laptops,
Electronic Devices
and the like
The Collegiate has strict rules regarding
computers, laptops and any other device which is
(a) capable of either communicating with the
internet and / or other equipment / devices /
systems, (b) capable of storing text or images.
Parents are responsible for ensuring any such
equipment is insured. We cannot be responsible
for any loss or damage howsoever caused.
Parents must ensure such equipment has
adequate software safeguards wherever possible,
to prevent access to, or storage of, offensive or
unacceptable content. Pupils who bring onto
campus, or who disseminate in any way, such
electronically stored content, or access such
content whilst on campus, or who illicitly, or
without permission, connect to systems,
networks, or the web, or who fail to adhere to the
rules concerning such usage, will have their
equipment confiscated, be barred from bringing
the same ever onto campus in the future, and risk
suspension or expulsion. Pupils who think being
involved with offensive or unacceptable content,
or connecting, or attempting to connect to,
campus networks or systems is funny, harmless
or “no big deal” will find we take this seriously and
will react accordingly.
In bringing such equipment onto Campus premises,
parents and pupils agree that the Collegiate reserves
the right to “search” through any stored text or images
if it suspects unacceptable content or usage.
Kindergarten
Per full day £51 Full 5 day week £208
BUS CHARGE ZONES (£) 2014~2015
Fare Code
A
B
C
D
Incidental Basis
~ Single Journey
Incidental Basis
~ Return Journey
Termly Basis
~ Daily Single Journey
Termly Basis
~ Daily Return Journey
E
7.65 11.20 13.40 14.20 15.10
Boarding ~ Single Room Supplement
(Chargeable where a boarding student is the sole occupant
of a bedroom or apartment designed and laid out for two)
An additional Charge of 30% of the applicable Boarding Fee
10.25 15.15 17.50 19.00 20.10
275
396
452
478
508
358
539
612
649
685
Fees can be paid by cheque or bank transfer. For an
extra charge you can also pay by Visa or American
Express or spread the payments over several months.
Please see Page 12 for the up to date Terms & Conditions which supersede all previous versions
and apply to all parents and pupils. These may be different from those on the rear of the original
Registration & Enrolment Form you signed. Commencement and / or continuation of your child in
School / Collegiate will be deemed to be acceptance by you of these updated Terms & Conditions.
Page 12
FEES – ATTACHING CONDITIONS
Terms and Conditions (r evised Apr il 2011): Queen Ethelbur ga’s
College Foundation (no: 1012924) and The Martin Foundation (no:
110184) are charities registered in England and Wales.
In all terms hereafter:
(i) “School” shall include Queen Ethelburga’s College/Academy/Classic
Company/School Ltd, Chapter House Preparatory School Ltd, King’s
Magna School, Faculty of Queen Ethelburga’s Ltd, Thorpe Underwood
Services Ltd, The Collegiate Charitable Foundation Ltd, The Collegiate
Foundation Ltd, Queens Kindergarten, Queen Ethelburga’s College
Foundation, The Martin Foundation and all other associated companies,
organisations or partnerships together with the Governors, Trustees,
Principal, Headteachers, staff and professional advisors thereof;
(ii) “Parent(s)” shall include natural, adoptive, step and foster parents,
guardians together with any other person(s) be they individually or
collectively responsible for the physical, emotional or financial
wellbeing of the Pupil;
(iii) “Pupil” shall include all persons enrolled at the School such
enrolment occurring upon receipt by the School Registrar of an
Application for Registration & Enrolment signed by the Parent(s) enrolment is subject to acceptance by the School of the Pupil’s previous
educational history and confirmation that all previous financial
obligations were met.
iv) “International Pupil” as (iii) above and the Pupil’s Parent(s) work or
reside outside of the UK for in excess of 26 weeks a year or the Pupil is
normally resident outside the UK or the Pupil or Parent(s) do not hold a
British passport [excluding members of HM Forces, Foreign Office and
Diplomatic staff]
These terms and conditions may by varied by the School Governors at
their sole discretion or by the Parent(s) upon written request to and
receipt of written confirmation from the School Governors.
The Parent(s) accept that commencement or continuation of a Pupil at
the School or settlement of an account in whole or in part is deemed
acceptance of these terms and conditions. Where a Pupil’s sibling
(be they natural, half, step, adoptive, fostered, or the like) is enrolled at
the School, the School reserves the right to apply any or all of these
terms and conditions to one or all of the siblings as the School deems
appropriate.
1) a) the School account must be settled in full by the Invoice Due Date;
b) leaving accounts and all other monies owing must be settled in full no
later than 7 days from the Invoice Date thereon.
2) Failure to settle the School account in full by the Invoice Due Date
permits the School to: - a) charge interest upon the outstanding monies at
the rate of 2.5% per month; b) disallow the Pupil’s bursary/remission/
award; c) disclose any or all information concerning the Pupil or the
Parent(s) to a third party; d) not enter or withdraw the Pupil from any
external examination; e) withhold disclosure or confirmation of
examination results or the release of examination certificates; f) execute
a lien over all property belonging to the Parent(s) / Pupil or in the
possession of the same whilst at the School; g) suspend the pupil from
attending / boarding at School.
3) International Pupil(s) must provide an additional enrolment deposit of
one terms fees. The School will repay this money on completion of the
Pupil’s education at the conclusion of Year 13 (following deduction of
any monies due and owing) subject to the Parent and the Pupil’s strict
compliance with these terms and conditions.
4) The Pupil must follow an Educational Pathway or a course of study
and enter examinations as directed by the Headteacher. In the event of
dispute between the Pupil or the Parent(s) and the Headteacher, the
Headteacher’s decision is final.
5) The Pupil must: a) work diligently and conform to the standards
required by the School; b) attend and participate in School functions and
extra curricular activities, courses or functions (which may occur at
evenings or weekends); c) attend School during the standard published
term dates. Term time holidays are at the sole discretion of the
Headteacher and are rarely approved.
6) The Parent(s) consent to the Pupil’s participation in all School games,
extra curricular sports and activities whether or not they occur upon
School premises.
7) The School does not accept liability for:- a) any property, personal
possessions, animals, vehicles, cash, credit cards or the like owned or in
the possession of the Pupil, the Parent(s) or any associated person; b) any
accident, loss or damage (including sickness and disease) howsoever
caused; c) consequential losses.
8) The School operates anti-drugs and smoking policies and reserves the
right to test any Pupil at any time.
9) In sensitive matters pertaining to the disclosure of the Pupil’s
emotional, physical, psychological or moral welfare the School will, if
appropriate, respect the Pupil’s right to confidentiality.
10) The School will take all reasonable steps to ensure the emotional and
physical health, safety, moral welfare and reasonable educational
progress of the Pupil but will not be held legally, financially or
consequently liable for:- a) the Pupil’s unwillingness, failure or inability
to study or achieve academic expectations or examination results
whatsoever the cause; b) the Pupil’s incorrect, inappropriate or illegal
actions/behaviour or interaction/behaviour with other Pupils, anyone or
anything else whether occurring on the School premises or not;
c) the School’s failure to react appropriately to the Pupil’s medical,
educational, psychological or emotional needs unless the same has been
previously disclosed in writing to the Headteacher by the Parent(s) and
thereafter receipt by the Parent(s) of an agreed designated plan of action
from the Headteacher.
11) The Parent(s) must provide to the Headteacher one full terms’ notice
in writing and receive a written acknowledgement therefrom to:a) discontinue charges for additional tuition or facilities (i.e. music,
riding, livery, transport etc); b) withdraw the Pupil from the Schools for
whatever reason (including the non-return of the Pupil following
suspension or exclusion and / or a Pupil not progressing from Chapter
House to King’s Magna or from King’s Magna to Queen Ethelburga’s,
c) to change from boarding to day status. Failure to provide such notice
entitles the Schools to make a charge of one terms’ fees and/or charges in
lieu thereof.
12) The School reserves the right, at any time and without prior notice or
reason (if appropriate), to:- a) suspend, exclude, expel or remove the
Pupil; b) change the basis (be it financial or otherwise) on which the
Pupil commences or continues education; c) vary or cease the provision
of educational or boarding practices, d) cease providing education and/or
welfare where the Pupil fails to conform or adhere to the expected
standards including (but not limited to) behaviour, moral welfare, dress/
appearance, education, health, School rules, codes of practice or conduct
regardless of whether the failure occurs during term time or upon the
School premises.
13) The School may, without notice or liability and at its own discretion,
introduce, vary, cease or withdraw any bursary/remission/award or the
like, courses, facilities or educational or boarding practices, staff or the
like or for any reason to vary or cease providing educational or related
services as it deems necessary.
14) (a) The School may withhold, disallow or cease any bursary/
remission/award and/or receive full repayment of all bursary/remission/
awards previously settled where:- (i) the Parent(s) and/or the Pupil act in
breach of any of these terms and conditions; (ii) the Parent(s) and/or
Pupil fail to adhere to any terms and conditions relating specifically to a
bursary/remission/award, be they express or implied; (iii) the Pupil shall
fail for any reason, including exclusion and expulsion, to complete his or
her education until the conclusion of Year 13; (iv) HM Forces bursary/
remission/award holders only - (iii) does not apply.
15) Parent(s) agree and accept a bursary/remission/award will not be
granted where a Pupil’s IQ is below 90; if any such bursary/remission/
award is granted in error all assistance received is repayable to the
School immediately.
16) The School does not accept any liability for loss, injury, damage,
illness, death or legal liability, directly or indirectly, caused by,
happening through, in consequence of or contributed to by war, invasion,
act of foreign enemy or hostilities (whether war is declared or not), civil
war, rebellion, revolution or insurrection, military or usurped power or
confiscation or nationalisation or requisition or destruction of or damage
to property by or under the order of any government or public or local
authority, riot, civil commotion, looting in connection with any of the
above, strikes or lock outs, nuclear or radioactive escape, accident,
explosion, waste or contamination, aircraft or other aerial devices,
Influenza or any pandemic or derivation or variant thereof, arising from
any fear or threat (whether actual or perceived) of such Influenza, any
action taken in controlling, preventing, suppressing or in any way
relating to any outbreak of Influenza
17) On occasion of an occurrence expressed in clause 16 above and/or
any Authority or Government advice/recommendation/instruction
suspending or closing the School, the School will not reduce/refund/
waive fees or additional charges, except at the discretion of the School
and in exceptional circumstances.
18) The Parents(s) agree and accept they must comply with the School’s
rules on quarantine of Pupil(s) and the disclosure of medical information.
19) The School does not accept any liability for, be it financially,
consequentially or otherwise, any acts or omissions of the Pupil nor will
it reduce/refund/waive fees or additional charges where the Pupil does
not attend, participate in or otherwise make use of the service provided
due to sickness, accident, loss, damage, suspension, exclusion, expulsion,
withdrawal (be it temporary or permanent) or study leave.
20) The Parent(s) / Pupil agree and accept the School will from time to
time make use of CCTV, photographic, video images, sound or digital
files or biometric data, of Pupils in; the running of the School, School
publications, its website, marketing, advertising, films, video, DVD or
electronic distribution system or the like.
21) The School will at all times comply with the Data Protection Act
1998 (including without limitation the data principles set out in the Act)
with guidelines and guidance notes issued thereafter by the Information
Commissioner. Parent(s) / Pupil agree and accept any information maybe
utilised or disseminated as the School deems necessary.
22) a) The Parent(s) agree to provide the School with their full support
and cooperation in all matters relating to the Pupil, particularly to ensure
the Pupil’s adherence to these terms and conditions; b) If the Parent(s) or
Pupil has cause for concern s/he should address them in writing for the
attention of the Headteacher; c) If the Parent or the Pupil feels his/her
concerns have not been adequately addressed s/he should address them
in writing to the Governing Body of the School and ensure the same is
delivered by recorded post. If the Parent or the Pupil is not satisfied with
the response of the Governing Body s/he may bring the matter to the
attention of a specially convened meeting of the School Governors.
23) The School reserves the rights and interest in any intellectual
property rights (IPR) arising as a result of the actions of a Pupil in
conjunction with any member of School staff and/or other Pupils for a
purpose associated with the School. Any use of IPR by a Pupil is subject
to the terms of a licence to be agreed prior to use by the Pupil or Parent
(s).
24) The proper law of these terms and conditions shall be the law of
England and the terms and conditions are subject to English Law and
Practice and English Law of Jurisdiction.
25) A person who is not a party to this contract has no rights under the
Contracts (Rights of Third Parties) Act 1999 to enforce any term of this
contract but this does not affect any right or remedy or a third party
which exists or is available apart from that Act.
26) Bona fide errors and omissions shall not prejudice the rights of either
party to this contract but shall be rectified as soon as possible.
A copy of these conditions, or any of our literature, is available in big print
for those who require it. Please ask the Registrar
Page 13
TERM DATES
ACADEMIC YEAR 2014 - 2015
AUTUMN
Monday 1st September 2014
Y13 School Prefects arrive
10.30
Y11 School Prefects arrive
13.00 - 17.00
Y12 International Boarders arrive
13.00 - 17.00
nd
Tuesday 2 September 2014
Y12 Day students arrive
9.00
Y12 UK Boarders arrive
Before 13.00
Y10 Boarders and 1 year GCSE Boarders arrive
13.00 - 17.00
Wednesday 3rd September 2014 Y12 Day students expected in school
8.30
Y10 Day students arrive
8.30
CH Boarders arrive
11.00
King’s Magna Boarders – Y6, 7, 8, 9 arrive
12.30-16.30
King’s Magna Day students Y6, 7, 8, 9 arrive
15.00
Y11 Boarders and Y13 Boarders arrive
13.00-17.00
Thursday 4th September 2014
Term starts for all schools
8.30
Friday 5th to Sunday 7th Sep 2014 Closed weekend (All Boarders (full and weekly) are expected to remain on-site)
th
Friday 24 October 2014
KM and QE Half term holiday starts after the School Birthday
15.30
CH Half term holiday starts (students with siblings in QE or KM may leave at 15:30)
usual time
Monday 3rd November 2014
8.30
th
Thursday 11 December 2014
CH Term ends
usual time
KM and QE Term ends
16.30
SPRING
Tuesday 6th January 2015
8.30
Friday 13th February 2015
KM (Y6,7, 8) and QE (Y10, 12, 13) Half term holiday starts
12.40
KM (Y9) and QE (Y11) Half term holiday starts
15.00
CH Half term holiday starts (students with siblings in QE or KM may leave at 12.40 or
usual time
15.00)
rd
Monday 23 February 2015
8.30
Friday 27th March 2015
KM and QE Term ends
15.20
CH Term ends (students with siblings in QE or KM may leave at 15.20)
usual time
SUMMER
th
Tuesday 14 April 2015
8.30
Monday 4th May 2015
Bank Holiday
Friday 22nd May 2015
KM and QE Half term holiday starts
15.20
CH Half term holiday starts (students with siblings in QE or KM may leave at 15.20)
usual time
Monday 1st June 2015
8.30
Friday 19th June 2015
CH Term ends
16.00
th
Saturday 20 June 2015
KM Term ends
12.00
QE Term ends
16.00
Boarders must arrive by 20.00 on the day before Term/Half Term starts.
Boarders may leave after the end of Term/Half Term, and must leave before 6pm on the following day. Boarders must
remain at school after 20th June if they still have further public examinations.
Key:- CH - Chapter House (Nursery - Year 5), KM - King's Magna (Years 6-9), QE - Senior Schools College and Faculty (Years 10-13)
PARENTS' MEETING DATES
Monday 15th September 2014 Y6 Appointments with Form Tutors
15.00 - 16.30
Tuesday 16th September 2014 Y7 Appointments with Form Tutors
15.00 - 16.30
Friday 24th October 2014
Y6-13 Parents’ Meeting (Boarding students only)
15.30 – 17.30
Monday 24th November 2014
Y6-13 Parents’ Meeting (Day students only)
16.15 – 18.00
Y6 Appointments with Class Teacher for core subjects followed by Parents' Meeting
13.45 / 15.00
Y9 & 11 Parents' Meeting
15.00 - 17.30
Friday 27th March 2015
Y7, 8, 10, 12, 13 Parents’ Meeting
15.45 - 17.30
Y6-13 Parents’ Meeting
15.45 - 17.30
Friday 24th October 2014
Wednesday 10th December 2014
Thursday 11th December 2014
Thursday 21st May 2015
Friday 19th June 2015
Saturday 20th June 2015
SCHOOL EVENTS
School Birthday
CH Carol Service at Ripon Cathedral
KM and QE Carol Service at Ripon Cathedral
Y9 & 11 Options Exhibition
CH Sports Day
KM Sports Day
CH Speech Day
KM Speech Day
QE Speech Day
12.00 - 15.30
14.00 - 16.00
14.00 - 16.30
13.45 - 15.00
13.00 - 15.30
13.00 - 15.20
14.00 - 15.30
10.00 - 12.00
14.00 - 16.00
GOING TO FRIENDS’ HOUSES, PARTIES, STAYING OFF CAMPUS
Parents are reminded that we need to receive written permission from them (or guardians) for a boarding pupil to be
absent from school (e.g. going to a friend’s house for the weekend) by the Wednesday evening. Experience has shown us
that what we, or parents, are told about the nature of a stay at a friend’s house is not always quite what one might
expect. Therefore it is the parents’ (or guardians’) responsibility to personally satisfy themselves as to the nature of any
stay away from school and that there is a responsible adult present: this should be done by the parents (or guardians)
personally speaking to the other adult(s), where the stay will take place, before giving their permission to school.
We obviously cannot be responsible for what may or may not happen when a pupil is temporarily out of our care. If a
“party” is involved you may wish to decide whether the person in charge can cope and would exercise the same level of
care and consideration as you would. Likewise what precautions are in place to avoid inappropriate use of alcohol, drugs
or unsavoury behaviour and who else may be invited or may attend. It is Collegiate policy that no student may stay at the
home of another student of the opposite sex. Students may not stay at hotels, guest houses, or the like unless they are
accompanied by a parent or a guardian.
Page 14
GUARDIANS
Pupils of overseas residents are reminded that a guardian must be appointed for emergency
purposes and for visits at Half Term. All Guardians must be on QE’s “Permitted Guardian List”.
SEE FORM ~ ANNEX B. Without this form completed no student may be admitted to the Collegiate.
GUM SHIELDS, GLASSES AND NAMING
All pupils doing sports must have their own gum shield / mouth guard and wear it while participating
in interactive sports. No responsibility can be taken for a pupil who ignores this requirement.
A simple mouth guard can be purchased from the School Shop for a few pounds. Much more
preferable is a mouth guard made specifically for your child's mouth / teeth by your own Dentist.
Whereas this is more expensive (circa £30-£45) it can save you considerably more in dental charges
in the longer term. The school therefore strongly recommends that you ask your own Dentist to make
a fully fitted mouth guard for your child. All articles of uniform and personal clothes / possessions
brought to school must be clearly marked with the pupil’s name. If you wonder why we say this, just
take a look at the huge amount of un-named lost property at the end of every term! Pupils who wear
glasses for sports must have a pair with unbreakable, safety lenses.
HELICOPTERS
Our Campus has its own Helipad to CAA standards including night landing lights. If you wish to land
on our Helipad, it is essential you phone ahead and gain permission first giving an expected arrival
time. We have a large number of children and staff all over our campus. We have a recognised
Health & Safety procedure of alarm lights, sirens, roadway and pathway barriers that must be activated before any helicopter may land or take off in order to maintain the safety of our children, staff and
HIGH ENERGY DRINKS
High Energy Drinks such as “Red Bull”, “Relentless”, “Rockstar” and “Blue Charge” are banned from
campus. These drinks can be addictive and due to the high sugar content can lead to diabetes. Protein Shakes are also banned as they can cause health issues.
HOUSE AND SOCIAL FUND SUBSCRIPTIONS
Every year pupils take part in House competitions in order to gain points, and various social events
are organised throughout the year. Boarders are offered a range of weekend activities (including
discos, parties and cooking). A charge of £5.00 is made on the termly bill to cover this.
INCIDENTAL BOARDING
There is no extra charge for changing from weekly boarding to full boarding. For temporary boarders
there is a charge each night of £89 inclusive of supper and breakfast. There are no reductions for
missed school, early leaving etc. The Bursar can supply details of school insurance to cover
incidents such as these. Day pupils are welcome to stay to supper. Prior notice must be given to the
School Office and they will then be billed at a cost of £9.11 per evening.
LAUNDRY
All laundry is washed by members of staff for all the boarders. Limited washing may be done by
students if they wish, in which case they must bring their own washing powder. However, senior
pupils normally iron their own uniform and clothes. Junior boarders will have their clothes ironed for
them initially but help and supervision will be on hand in order to teach them this skill.
LOCKERS
All Day Pupils from Year 4 upwards may have their own locker in school. There are also lockers
available for any boarders who want one. Any damage to, or misuse of, lockers will be charged to the
person concerned. All boarders, regardless of age, have their own personal lockable cash box in
their bedroom. Lost locker keys will be recharged at £10 for each key replaced Cash in excess of £5
should be handed to a House Parent for safe keeping.
Page 15
LUNCHES
All boarders’ normal meals are included within the fees.
All day fees include the cost of lunches.
MEDICAL SERVICES
The Collegiate employs its own Nurses who run the Medical Centre full time. Any parent or guardian
is most welcome to ring the Medical Centre to discuss any problems. Tel: 01423 333314,
Fax: 01423 333912. Our school Nurses are in daily charge of the Medical Centre and provide
immediate care for all pupils, as well as deal with administration. All boarding pupils are registered
with a local NHS Medical Doctors Practice (Priory Medical Practice) to whom pupils will be referred to
by the Nurse if the need arises.
NEW OFFICES
The “Management & Executive Administration Centre” ~ The Undercroft Offices
is between Thorpe Underwood Hall and Abbey Chambers.
Undercroft
Entrance
Use this entrance to either go down the stairs to the Undercroft or turn right into
the School Office foyer. The Head and Deputy Head of Boarding is also located
here. This entrance is used by Staff and Pupils.
School
Reception
This is the main entrance used for visitors to the School, Head and Deputy Head
of Boarding, Registrar & Waiting Room
Side
Entrance
This entrance is around the corner - nearest to Abbey Chambers. Use this
entrance if visiting: the Estate Centre Reception, Pupil Testing Rooms, Provost ~
Brian Martin, Registrar ~ Pat Jewitt, and the Admissions staff. By going through
this entrance you can also access the stairs to the First Floor and Top Floor. In
this entrance foyer you will find snack, chocolate and drink vending machines plus
a vending machine for essential pupil supplies, an ATM and a change machine.
From this foyer you can access the stairs down to the School Shop.
First Floor
Bursar ~ Chris Hall, Building + Maintenance Dept -access by side entrance
Top Floor
Property Portfolio Investment Office, Intranet & Communication Manager ~
David Millington, Boardroom, Special Projects and the Office of Elizabeth Martin access by side entrance
NOTIFICATION OF EXTRA CHARGES & PERMISSION FOR TRIPS
It costs the School/Collegiate several pounds in labour, stationery and postage to write to seek
parents’ permission for (a) an extra charge to go on the bill or (b) for permission for a pupil to go on a
trip/outing. We will only write to you in cases of (a) or (b) where the charge would be £30 or over. If
you require prior notice of each additional charge going onto your account below £30 or require
notification to give permission for one off trips etc there will be a mandatory £5 notification charge for
each occasion. You need to let us know in writing if you require individual notification thus accepting
each £5 extra charge. In CH permission is sought for every trip organised by teaching staff.
POCKET MONEY FOR BOARDERS
We recommend the following guidelines for appropriate amounts of pocket money which should be a
cheque with your child’s name on the back made out to Queen Ethelburga's Collegiate and handed
in a sealed envelope to your child’s house parent on arrival each term at the boarding house.
A)
Juniors - approx. £130 per term. B) Years 6~9 inclusive - approx £175 per term.
C)
Yrs 10~11: approx £265 per term. D) Years 12~13:
approx £415 per term.
Page 16
POSTERS, MAGAZINES, BOOKS, VIDEOS & DVD’s
Students are welcome to decorate their rooms with posters – HOWEVER if unsuitable ithey will be
removed. Likewise magazines/books/DVD’s. If common sense would tell a pupil that staff or parents
would be embarrassed by the content of a poster, a magazine of the “top shelf” style, or a book/DVD
with strong content, then it must not be brought to school. Only videos/ DVDs of the correct age category for the pupil and / or friends can be brought to school.
SEARCHES
The School / Collegiate reserves the right to search any boarding bedroom, locker, safe, bag, car,
belongings or the like, or carry out a personal search (using two appropriate staff), if it is considered
necessary in the interests of health, safety, discipline etc. (Note we keep master keys for all lockers
etc.) A search may be carried out without the pupil being present.
SHOPPING, CASH, CHANGE & PRE-PAY PHONE TOP UPS
There are shopping trips to local supermarkets. The School Shop is open regularly. In the Foyer of
the School Office there is a “Link” ATM Cash Machine which accepts all the usual Bank / Building
Society credit / debit cards, plus a Change machine, coin + prepay / credit card payphones, and
vending machines providing canned drinks, chocolate, snacks, school essentials, postage stamps
and pre-pay phone cards. Pre-pay mobile phone top ups are available from the Finance Office.
TOYS & GAMES
Children are allowed to bring some inexpensive toys to school, for example when there is a craze (ie
Pokémon cards). The children can play with them at break time, but they would not be allowed to
have them out during lesson time. No valuable possessions please!
TRANSPORT CHARGES
To save parents the cost of taxi fares to and from airports and railway stations, the Collegiate can
sometimes provide a mini-bus with an Estate member of staff to escort pupils if there are not less
than 10 students travelling to the same place at the same time. It is sometimes not practical to
provide Collegiate transport. In such circumstances parents will have to pay for the cost of the taxi
fare for their child (shared if more than one child is involved). See table below. Escorted short
duration trips to Doctors, Dentists & Opticians cost about £20.
Standard
Schedule
(travel
days
only)
Escorted Transport
(16 years and under)
Travel Day
Non Travel Day
Non Escorted Transport
(17 years +)
Travel Day
Non Travel Day
Solo Shared Solo Shared Solo Shared Solo Shared
Leeds
31
88
57
98
57
62
41
72
41
Manchester
57
165
98
221
113
124
77
180
93
Heathrow
139
515
268
535
319
412
216
432
268
York
11
46
26
51
31
31
16
36
21
Birmingham
n/a
283
144
319
160
221
113
257
129
Gatwick
n/a
504
257
571
288
396
201
463
232
Stanstead
n/a
427
216
484
242
345
175
402
201
Newcastle
n/a
206
103
232
118
154
77
180
93
Doncaster
n/a
139
72
154
82
93
46
108
57
Durham
n/a
134
67
149
77
93
46
108
57
Liverpool
n/a
216
108
242
118
160
82
185
93
East Midlands
n/a
206
103
232
118
154
77
180
93
Luton
n/a
391
196
443
221
309
154
360
180
Please note that Standard Schedule (travel day) transfer include ALL costs including escort for
students aged 16 years and under
TRAVEL
Parents/guardians are please asked to submit their travel arrangements through the parent portal at
least 10 working days prior to the relevant travel day.
Page 17
VALUABLES, CASH & THEFT
Valuables, and cash, must be handed to a House Parent for safe keeping. There is a lockable facility
in each bedroom but this offers only limited security. Thefts do occur - be warned.
VEHICLE TRAFFIC
Over the years our Campus has seen a marked increase in vehicle traffic. For the safety of our day
and boarding children, staff and to create order, there is now a system of strictly enforced Entrances
and Exits. Vehicles not adhering to the rules WILL be wheel clamped.
This is our Main Large Car Park. Parents are to use ONLY this Car Park please.
On “travel days” luggage should be unloaded in this Main Car Park. Estate Staff
Entrance F
will be available on travel days between 12 noon and 6.30 pm to assist with
Exit E
transportation of luggage to the relevant boarding house. If you find the gate
closed please follow the instructions on the intercom pillar by the Entrance.
Entrance G
No entry
Entrance H
Is strictly for deliveries to the School Kitchens
Entrance I
Is a Personal Entrance for the Coach House
Entrance J & K Are Personal Entrances for the Monks House
Entrance L
Reserved for Emergency Service vehicles only
Entrance M
Reserved for Emergency Service vehicles only
Entrance N, O & P Are Personal Entrances for the houses of people who live on the Estate
We respectfully remind parents that to use the wrong entrance, to park in an unauthorised area or to
park on a roadway, not only causes a nuisance, but may likely get your vehicle damaged inadvertently
by larger lorries or tractors and of course impedes the progress of EMERGENCY VEHICLES. With so
many children on site we receive over 100 arrivals per year by Fire Engines, Ambulances or Police.
In the past there have been numerous “near misses” and accidents involving our children or staff and
visitors’ vehicles. This is why we have a strictly enforced system now. Thus regardless of rain or shine
and to avoid being wheel clamped, please observe the Safety Code system above.
WEEKEND EXCURSIONS
Boarders have the opportunity to participate in a variety of activities on and off site on a voluntary
basis which broaden their horizons and give them an opportunity to venture outside the Collegiate.
WORRIES
Whether the parent of a day pupil, or of a boarder, there will be times when you may have concerns
or worries. Your child may not be happy. You may believe something is not going well for them.
Something may be happening at home that will cause a problem at school when your child becomes
aware of it. We, like you and your child, are all human and we all can make mistakes. If we are doing
something wrong then please tell us. We believe in the saying; “If you are happy, tell your friends, if
you are not happy, then tell us.” Over the years it would be fair to say we have encountered just
about every problem there is associated with young people. Common sense can usually sort out
most situations. A wise old Head Mistress once said “Do not believe everything you hear from your
child about school and we will not believe everything they tell us about home!” A quiet word with the
House Parent can often resolve something that may be worrying you or your child. Miss Sue Ginger,
Head of Boarding, has overall responsibility for all boarding matters whilst Miss Erica Papaglimis Head of Pastoral, has overall responsibility for pastoral care in School. The Heads of each School
have responsibility for Academic matters and for students in their School. Approaching your class
teacher should be the first step. For Nursery and Reception children, their Class Teacher is their Key
Person. There are Key Stage Heads responsible for all matters regarding academic and pastoral
work. All general enquiries regarding a particular student should go through the Key Stage Head in
the first instance, who may then refer the matter on to another member of staff. The Heads of School
are always available for more serious matters. At all times, Steven Jandrell, Principal, is happy to
assist you when you need help. Brian Martin, The Provost, Chairman and Executive Trustee is
always available for any assistance he may be able to provide to you or your child. Sometimes the
problem is small but that does not matter. To a child it may appear big. Please do not assume we
already know. Growing up was full of angst when we were young; it is no different for our children.
The solution is a partnership between you and us. Working alone makes it more difficult.
Together we can make a difference.
Page 18
WHO’S WHO
The Provost
Charitable Foundation
Executive Trustee
Senior Trustee
Trustee
Trustee
Trustee
Project & Trustee Manager
Chairman of Governors
Board of Honorary Governors
Brian R Martin
FinstD, FCMI, FFA
Mr B R Martin
Mrs E Martin
Mr C Hall
Mr M Calvert
Mr F D Martin
Ms A Martin
Mr B R Martin
Ms D Bode
Mr M Calvert
Mrs E Granville-Edge
Ms K Howells
Ms A Martin
Mr B R Martin
Mr A Webster
Mr S Jandrell
Mrs D Willis
Mrs K Kilkenny
Mrs H Midgley
Mr D Machin
Mr K Oldershaw
Miss S Ginger
Mrs K Bunting
Miss E Papaglimis
FinstD, FCMI, FFA
MinstD
FCA
MinstD
MinstD
MSc, BA (Hons), MinstD,
FinstD, FCMI, FFA
Mrs L Woodward
BA (Hons) Leeds, PGCE Cambridge
Mr D Payne
Miss E Brown
Mr A Ralls
Mr D Lewis
Mrs P Jewitt
BA (Hons) Nott. PGCE Newcastle Ad Cert TEFL
BA (Hons) Leeds QTS Leeds
Dip SM AMRFT
HLMND, AMDIS
MinstD, Dir Collegiate Foundation
Head of Art & Design
Mrs L Jefferson-Hallett
BA (Hons) Leeds PGCE Leeds
Art & Design
Art & Design
Art & Textiles
Art and Photography
Mrs E Bradley
Miss A Philpot
Miss E Ralph
Mrs B Swain
BA (Hons) Birmingham PGCE Cambridge
BA (Hons) Sheffield
BA (Hons) Nottingham Trent, PGCE Reading
BA (Hons) Chelsea PGCE Roehampton
Art & Design
Miss M Wellington
BA (Hons) Chester MA York St John PGCE Hudd.
Art & Fashion
Head of Engineering & Design Tech.
Engineering & Design Tech.
Engineering & Design Tech.
Technician (Engineering & Design Tech.)
Careers
Head of Careers
Careers Coordinator
Drama
Head of Drama
Drama
Drama / English/Pastoral
Drama
Mrs H Woodcock
Mr T Gosling
Mr C Haggart
Mrs S Wilson
Mr E Harrison
HND York Cert Ed Huddersfield
BA Sheffield Hallam
BA (Hons) Leicester PGCE Huddersfield
BA (Hons) Derby PGCE Sheffield Hallam
BSc Loughborough
Miss A Currie
Ms C Duff
BSc Newcastle
BA (Hons) Bournemouth PG Dip Huddersfield
Mrs L Woodward
Miss M Hudson
Mrs S McIntyre
Miss A Rofail
BA (Hons) Leeds, PGCE Cambridge
BA (Hons) Middlesex
BA (Hons) PGCE Leeds
BA (Hons) Chester MA Chester
Principal
Head of Collegiate Management
Head of Chapter House
Head of QE College
Head of QE Faculty
Head of Boarding
Senior Teacher
Senior Teacher - Pastoral Care
Senior Teacher - Department Development
Senior Teacher - Routines
Senior Teacher - CPD and Training
Head of Co-Curricular Activities
Conference & Lettings Manager
Registrar
QE ACADEMIC STAFF
Art/ Engineering/Design Technology
MinstD
MinstD, QE Foundation Trust
BSc, MinstD
MSc, BA (Hons), MinstD
FinstD, FCMI, FFA
ACIOB, MinstD
BA (Hons) Sussex ARCM, ARCO, PGCE
MA, Cert Ed Wales
BSc (Hons ) QTS
BEd (Hons) Bradford
BA (Hons) Hull, PGCE Warwick
BA (Hons) Aberystwyth PGCE Aberystwyth
Cert Ed Sussex
BEd (Hons) Leeds
BA (Hons) with QTS De Montfort
Page 19
WHO’S WHO (Continued)
English
Head of English
English
English/Dep. Hd. of King’s Magna
English
English
English
English
English
English
English
English
English
English/Literacy & PD
English as an Additional Language
Head of EAL
EAL
EAL
EAL
EAL
EAL
EAL
EAL
EAL
EAL
EAL/Dp. Hd. QE College
EAL
EAL
EAL
Humanities
Head of Humanities
Geography & Personal Development
Geography/Head of Key Stage 5 Fac.
Geography
Geography
Geography
Geography
Geography
Geography
History
History
History
History
History / Sociology
Home Economics
HE / Leith’s
HE/ Science
ICT/Business Studies/Economics
Head of Business Studies/ICT
Business Studies
Business Studies
Business Studies & Enterprise
Law
Business Studies & Economics
Business Studies
Economics
Business Studies
Business Studies
Business Studies
Business Studies
Business Studies
ICT & Computing
Business
Business Studies
Business Studies
Business Studies
Economics, Bus. Stud & Enterprise
Business Studies
Business Studies
Business Studies
Business Studies/Dp. Hd. of Faculty
Mr D Payne
Mr D Bennett
Miss L Blakeley
Miss H Clarke
Ms D Evans
Ms Hayes
Mrs S Kennedy
Mrs A Lingwood
Mr M Mars
Mrs D Mayhew
Mr A Rhind
Mr P Taylor
Ms R Wood
BA (Hons) Nottingham PGCE Newcastle Ad Cert TEFL
BA (Hons) Cardiff MA Durham PGCE Durham
BA (Hons), PGCE York
BA (Hons) Wales PGCE York
BA (Hons) Exeter MA London Inst. of Ed. PGCE Bristol
MEd PGCE Simon Frazer University BC Canada
BA (Hons) Lancaster, PGCE Leeds
BA (Hons) Mumbai (India) MA Sheffield PGCE York
BA (Hons) Leeds PGCE Leeds
BA (Hons) Leicester PGCE Leeds
Cert Ed Leeds Carnegie BTEC Wakefield
BA (Hons) Open University GTP Open University
BA (Hons) Northumbria PGCE Newcastle
Mr N Milner
Mrs V Adams
Mrs C Allen
Mrs J Brohier
Mrs H Chauvet
Mrs E Duran Walker
Miss M Hall
Mrs B Hawman
Mrs A Korzun
Mr M McLaughlinStonham
Miss S Mulligan
Miss J Pett
Mr B Russell
Miss C Voss
BA (Hons) Birmingham PGCE Huddersfield TEFL Cambridge
BSc Humberside DELTA London CELTA Newcastle
BA (Hons) Wolverhampton PGCE Huddersfield
BA(Hons) Leeds PGCE Huddersfield CELTA Cambridge
Trinity CELTA
BA (Hons) Bradford PGCE Leeds
BSc Jt. Hons. Kent MA Open Univ. PGCE, DELTA York
BA (Hons) Nottingham PGCE Leeds
BA LLC International (Lithuania) MA Leeds
BA Bristol MA Nottingham
BA (Hons) Nottingham, PGCE York
BA (Hons) Hull, PGCE Swansea
BA (Hons) Manchester Dip HE Dublin M Ed Manchester
BA (Hons) Huddersfield, PGCE Leeds
Mrs E Allinson
Mrs V Allen
Mrs N Askin
Miss N Colville
Mrs A Oldershaw
Mr K Oldershaw
Mrs A Perez
Mrs J Walton
Mrs S Welborn
Mrs C Gallacher-Hay
Ms K Gardiner
Miss J Levitt
Miss E Roden
Miss G Temple
BA (Hons) Southampton PGCE Cambridge
BSc (Hons) Hull PGCE Hull
B Ed (Hons) Sheffield
BA Lancaster PGCE Cambridge
BSc (Hons) Agriculture Newcastle, PGCE Newcastle
BA (Hons) Aberystwyth PGCE Aberystwyth
BA Oviedo (Spain) CAP (Sp PGCE) Oviedo
BA (Hons) Hull PGCE Hull
BSc (Hons) Open University PGCE Sheffield
MA (Hons) St Andrews M Litt St Andrews PGCE E Anglia
BA (Hons) MA London PGCE Trinity & All Saints, Leeds
BA (Hons) Leeds PGCE Trinity & All Saints, Leeds
BA (Hons) Liverpool PGCE Warwick MA Liverpool
BA (Hons) Durham, PGCE Huddersfield
Mrs T Moss
Mrs E Clarkson
Cert Ed Battersea
BSc Leeds, PGCE Sheffield
Mrs A Brayford-Ryder
Mrs C Abbot
Mr C Chambers
Mr R Crewes
BA (Hons) Sheffield MA Leicester PCTS,
BSC (Hons) Durham PGCE Durham
BA (Hons) Bristol PGCE Bristol
BSc (Hons) Sheffield, PGCE Huddersfield
Mr C Everett
Mr D Foy
Mr M Good
Mr J Hayhurst
N Hopwood
Mrs H Innes
Mr J Lees
Miss K Lund
Mr D Machin
Miss D Manning
Mr M Mir
Mrs E Neesam
Mr L Newton
Mr P Newton
Mrs S Oates
Miss R Purdie
Miss J Rodgers
Ms S Sidwell
Miss A Smith
Mr S Turner
BA (Hons) Leicester PGCE London
BA Northumbria M Level Sunderland
MA Leeds, PGCE Wolverhampton
BA (Hons) Lancashire PGCE Bradford
BA Newcastle PGCE Leeds
BA with QTS Trinity & All Saints Leeds
BCom (Hons) Birmingham Cert Ed York St John PGCE
BA (Hons) Leeds
BA (Hons) Hull PGCE Warwick
BA (Hons) Leeds PGCE Trinity All Saints
BSc (Hons) Leeds PGCE Huddersfield
BA (Hons) Huddersfield PGCE Trinity & All Saints, Leeds
BA Hull PGCE Huddersfield
BSc (Hons) Oxford Brooks BSc (Hons) Keele PGCE Notts
BA (Hons) Leeds MA Leeds PGCE Warwick
BA (Hons) Manchester PGCE Manchester
BA (Hons) Hull PGCE Leeds
BA Leeds
BA (Hons) Keele PGCE Trinity & All Saints, Leeds
MA Bradford PGCE Worcester
Page 20
ICT & Computing
Business Studies
Business Studies
Learning/Personal Development
Head of Learning Development
Teacher
Lead ATA
ATA
ATA
ATA
TA
TA
GTA
TA / Community Assistant
Pastoral Coordinator / TA
Personal Development
Head of Personal Development
Personal Development
Mathematics
Head of Mathematics
Mathematics
Mathematics/Senior Teacher
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics / Cover Supervisor
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Mathematics
Modern Languages
Head of MFL
Chinese
French
French
French
German
German
Latin / Greek / Italian
Spanish
Spanish
Spanish
International Liaison Officer
Music
Director of Music
Music
Music
Music
PE / Sport
Head of PE / Sport
Boys PE / Sport
Boys PE / Sport
Boys PE / Sport
Head of Chapter House PE / Sport
Girls PE / Sport
Girls PE / Sport
Girls PE / Sport
Girls PE / Sport
Girls PE / Sport
Mrs A Walker
Miss K Watson
Mr S Wytwyckyj
BA (Hons) Ravensborurne MSc Sheff. Hallam PGCE
BA (Hons) Northumbria M Ed Sunderland PGCE
BA (Hons) University of Central Lancashire PGCE
Mrs S Lancaster
Miss S Ingham
Mrs S Griffiths
Mrs S Kay
Mrs J Noble
Ms J Tesseyman
Mrs J Duston
Mrs P Willis
Miss E Otieno
Mr G Stubbs
Mrs L Shirokaya
MA SEN Leeds
B.ED (Hons) Adv Dip SN (Open)
BA (Hons) York St. John
Mrs V Allen
Mrs H Habberjam
BSc (Hons) PGCE Hull
BA Leeds BSc Oxford Brookes PGCE Manchester
Mrs A L Sellars
Miss L Bell
Mrs K Bunting
Ms K Butler
Mr J Calderwood
Miss O Forman
Mr A Ginty
Mrs J Glasby
Mr M Glover
Miss J Harrison
Mr N Herd
Mrs T Hoggarth
Mrs D Ingham
Mr M Miller
Mrs E Mitchell
Mr C O’Reilly
Mrs L Pritchard
Mrs E Rofail
Miss F Shen
Mr N Waights
Mr C Waring
Mr D Wheable
Mr J Wylde
BA (Hons) Loughborough
BA (Hons) York PGCE York
B Ed (Hons) Leeds
BSc (Hons) Durham PGCE York
BSc Sheffield PGCE Leeds
BSc (Hons) Manchester Met PGCE Manchester Met
BSc (Hons) Newcastle PGCE Newcastle
BSc (Hons) Herriot Watt PGCE Newcastle
BA (Hons) Bedford
BSc Exeter PGCE Surrey
BA (Hons) Open University GTP Hull
BSc Leeds PGCE Trinity All Saints
BSc (Hons) Coventry
BSc (Hons) Hull MSc Sheffield
BSc (Hons) York PGCE Oxford
BSc Leeds QTS Bradford
BSc (Hons) Northumbria PGCE York
Cert Ed Liverpool Dip Merit Open University
BA China MA Leeds GTP Hull
BSc (Hons) Wales PGCE London
B Eng Imperial College of Science and Technology
BSc Leeds Prof Cert Leeds
BSc St Andrews PG Dip St Andrews PGCE York
Mrs J Knowles
Mrs L Tsang
Mrs J O’Hanlon
Mrs J White
Mrs P Wilson
Mrs A Brandt
Mr G Duncan
Mrs C Zakopoulou
Mrs L Camacho Castro
Miss L Cuartero Vicente
Ms A Paddy
Miss A Filon
Mrs L Han
Mrs C Lin
BA (Hons) Bath PGCE York
BA (Hons) Manchester PGCE Lancashire
BA (Hons) Stirling PGCE York
BA (Hons) Nottingham PGCE Warwick
BA (Hons) Bradford PGCE York
BA Leipzig (Germany) PGCE Liepzig (Germany)
MA Lancaster PGCE York
BA Athens MA Leeds GTC
MA Bradford PGCE Leeds
BA (Hons) Alicante (Spain), GTP Canterbury Christ
Church
BA (Hons) Liverpool PGCE Leeds
MSc London BA Krasnoyarsk (Russia)
BA (Hons) China MA York
BA Huddersfield MA Huddersfield
Mr K Box
Mr M Cook
Miss E Linfoot
Mr S Liles
BA (Hons) Leicester PGCE Nottingham
BSc Keele PGCE Lancashire
BA (Hons) Liverpool PGCE
BA Bretton Hall PGCE Bretton Hall
Miss T Sargent
Mr T Asbury
Mr J Birchall
Mr M Doody
Mr C McCully
Miss E Brown
Mrs H Edger
Miss L Gregson
Miss C Mason
Ms E Papaglimis
BA (Hons) PGCE Leeds Met
BA Leeds QTS Hertfordshire
BA (Hons) with QTS Leeds
BA (Hons) York St John PGCE Liverpool John Moores
BA (Hons) Liverpool BTEC Sports Sc N Lincs
BA (Hons) Leeds QTS Leeds
BEd (Hons) Cheltenham & Gloucester College
BA (Hons) PGCE Leeds Met
QTS Cumbria
BA (Hons) De Montfort (QTS)
HLTA Leeds
BA (Hons) with QTS St. Martins
Fdn Cert NCFE
BA York St John
BA Belarus
Page 21
Performance Sport
Director of Performance Sport
Director of Hockey
Director of Netball
Mr R Mayhew
Mr L Butcher
Mrs A Carter
Director of Rugby
Mr R Rawlinson
Rugby Programmes Manager
Director of Swimming
Basketball Coach
Mr H Paul
Mr K Smith
Mr JB Kirk
Cricket Coach
Mr I Dawood
Football Coach
Sports Facilities Manager
Science
Curriculum Leader Science
Lead for BTEC Science
Joint Head of Biology
Joint Head of Biology
Biology/Hd. of KS4 College
Biology
Biology
Biology
Head of Chemistry
Chemistry
Chemistry
Chemistry
Chemistry
Chemistry/Head KS5 College
Head of Physics
Physics
Physics
Physics/Head of Key Stage 4 Faculty
Physics
Physics
Physics
Head of Psychology
Psychology
Laboratory Technician
Laboratory Technician
Technician (HE & Art)
Chapter House Prep & Kindergarten
Head Teacher
Senior Teacher for Key Stage 2
Senior Teacher for Key Stage 1
Senior Teacher for Early Years
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Nursery Teacher
Nursery Assistant
ATA
TA
Kindergarten Manager
Kindergarten Deputy Manager
King’s Magna
Deputy Head of King’s Magna
Head of Transition
Head of Years 8 and 9
Teacher
Teacher
Teacher
Teacher
Faculty Support Staff
Senior Learning Mentor
Learning Mentor/Senior Tutor
Learning Mentor
Mr P Bolland
Mr C Simpson
BSc (Hons) Teeside PGCE Edgehill
BSc Teeside PG Dip Univerisity of Central Lancashire
BA Psychology Netball Level 2 Coach
RFU Coaching Course Level 2 Adv NVQ Rochdale College
Barbarians, England U21, Leeds Carnegie
Dip IRB
Coach Cert ASA Teacher Cert ASA
HND Leeds
BSc (Hons) Leeds Met PGCE Trinity Leeds. Yorkshire and
Glamorgan
UEFA B License QCF
BA Leeds Met
Mrs V Fletcher
Miss E Matthews
Mr S Smithson
Mrs J Mills
Mrs J Green-Harding
Mrs C Risi
Mrs K Flaherty
Miss F Hardcastle
Mr J Woollatt
Mrs G Zeki
Miss A Monk
Miss S Ali
Miss J Booth
Mrs E Hajjawi
Mr J Highton
Dr M Robinson
Miss R Alderson
Miss K Braiden
Mr R Baig
Mrs J Holroyd-Morris
Mr S Hugill
Mrs A Locke
Mrs E Stephenson
Mrs K Rowe
Mrs K Walker
Mrs E Vickers
Mrs W Kaye
Mrs J Ford
BSc (Hons) Glasgow PGCE York
BSc (Hons) London PGCE Loughborough
BSc (Hons) Open University PGCE Leeds
BSc Open University
BSc (Hons) Aberystwyth PGCE York
BA (Hons) Manchester PGCE York
BSc (Hons) PGCE
BSc Dundee PGCE Leeds
BA (Hons) Bradford
BSc Cardiff MSc London PG Law York LPG York
BSc Cardiff PGCE Leicester
BSc Essex MA York
BA (Hons) PGCE Sheffield Hallam
BSc (Hons) Hull PGCE Southampton
BSc Open University MSc London M Ed PGCE Cambridge
BSc (Hons) Southampton
BSc (Hons) York, PGCE Durham
BSc Liverpool PGCE Sunderland
BA (Hons) Loughborough PGCE Leeds
BSc (Hons) York, PGCE York
BA (Hons) Northumbria PGCE Bradford
BSc Leeds PGCE Northumbria
BSC (Hons) Durham PGCE Durham
BSc (Hons) London PGCE London
BSc Open University PGCE Huddersfield
Mrs K Kilkenny
Mrs J Young
Miss S Wise
Mrs L Schofield
Mr D Campbell
Mrs S Durston
Miss S Grey
Miss S Hunter
Mrs A King
Mrs S Sigsworth
Miss J Sutherland
Mrs F Thompson
Miss H Soames
Miss J Smith
Mrs G Finnerty
Mrs S Scarratt
Miss H Rigby
Miss E Kendall
BSc (Hons) Hull QTS
BEd (Hons) Nottingham
BA (Hons) PGCE
BEd (Hons)
BA (Hons) York St Johns, PGCE Leeds
BA (Hons) with QTS St Martins
BA (Hons) York PGCE York St John
BA (Hons) Durham PGCE London
BEd (Hons)
BSc (Hons) PGCE
BA (Hons) Leeds PGCE with QTS York St John
BSc Lancaster PGCE York St Jon
NNEB
Mrs H Midgley
Miss L Blakeley
Mrs K McCallam
Mr C O’Reilly
Mrs L Coyle
Miss S Hunter
Mrs T Still
Mrs F Thompson
BA (Hons) Bradford
BA (Hons) PGCE York
MA Scotland
BSc Leeds
BA (Hons) Dublin PGCE with QTS Manchester
BA (Hons) Durham PGCE London Diocese
BA (Ed) JHB, SA PGCE Lancaster
BSc Lancaster PGCE York St John
Mrs S Robinson
Mrs A Cook
Miss S Nwenwu
Cert. Harrogate College
MSc Manchester PG Dip Leeds PGCE Durham
BSc Open University Cert. H. Ed. Nottingham Trent
HND HLTA
BTEC Nat. Dip - Early Years
BTEC Nat. Dip
Page 22
Pastoral Staff
Pastoral Care
Pastoral Care
Pastoral Care
Boarding House Staff
Head of Boarding
Deputy Head of Boarding
Head of Senior Girls Boarding
Head of Senior Boys Boarding
Head of Junior Boarding/LD Liaison
Weekend Activity Co-ordinator
Senior Houseparent
Senior Houseparent
Senior Houseparent
Senior Houseparent
Senior Houseparent
Senior Houseparent
Senior Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Houseparent
Medical Staff
School Sister
Deputy School Sister
School Nurses
Healthcare Assistant/receptionist
Intranet & Web Management
IT Manager
Events Management
Conference & Events Manager
Registrations & Admissions
Registrar
Admissions
Admissions
Admissions
Admissions
Admissions
Admissions
Admissions
Admissions
Accounts
Bursar
Asst Bursar
Kindergarten Accounts
Estates, Building & Maintenance
Project Manager
Estates Manager
Building & Maintenance
Administration
PA to Principal
Head of Academic Administration
PA to Boarding / Office Manager
Press Liaison Officer
Examinations Officer
Events Manager
Old Ethelburgian Administrator
Student Receptionist
Receptionist
iSAMS Administrator
Secretary to CH / KM
Portal Information
Assistant to Faculty Leadership Team
Visa, Passport & Travel Co-ordinator
Staff Administrator
Assistant to College Leadership Team
Purchasing Officer
Mr E Cook
Mr J Cross
Miss R Thackray
Sacred Theology Bacc. ONC Engineering LDIA
BA (Hons) Edinburgh
BSc York St. John
Miss S Ginger
Cert Ed (Sussex)
Mr M Dawson
BA Manchester
Ms L Lynn / Ms E Gibson
Mrs B Holt
Miss T Holt
Mr A Ralls
Mr S McKee
Mrs B Burbidge
Mrs B Fairclough
Mrs S Stothard
Mrs D York
Miss R McMullan—Cooper
Mrs D Mills
Miss J Rowlinson
Mr M Hallett
Mr E Nash
Miss C Weston
Mrs J Day
Mrs G Grey
Miss E Terry
Mrs H Anthony
Mr C Sandford
Mr A Morales
Mr A Jones
Miss E Cooper
Miss K Tinman
Mrs K Sawyer
Mrs S Murray
Mrs C Merchant
Mrs K Chatterton
RGN
RGN NNEB
Mrs S Russell, Ms V Caffrey, Ms J Ketlewell
Mr D Millington
Mr D Lewis
HLMND, AMDIS
Mrs P Jewitt
Mrs J Carter
Mrs H Clear
Mrs K Fortescue
Mrs T Harrison
Mrs S McKee
Mrs J Morrow
Mrs J Olver
Mrs D Selkirk
MinstD, AMDIS, Dir Collegiate Foundation
Mr C Hall
Miss R Foster
Mrs E Ellis
BSC FCA
Miss A Martin
Mr L Metcalf
Mrs L Burgoyne
BA (Hons) MA
Mrs T Fitzell
Mrs S Hynes
Mrs S Last
Mrs L Hitchen
Mrs D Cranney
Mrs R McDowell
Mrs G Inchboard
Mrs M Child
Mrs J Clayton
Mrs T Hume
Miss K Maxwell
Mrs J Nicholson
Miss R Nixon
Mrs K Richardson
Miss C Rofail
Ms S Roundhill
Miss N Theakstone
Page 23
CHAPTER HOUSE PREPARATORY SCHOOL
UNIFORM LIST
Girls
Day Boarder
Boys
Day
Boarder
CH Junior School skirts
2
2
CH Grey trousers
2
2
CH White short-sleeved blouses
3
4
CH white shirt
3
4
CH White long sleeved blouses
3
4
CH Tie
1
1
5
5
Grey ankle socks
3
5
5
5
QE White crested top #
1
2
QE blue games skorts #
1
1
QE Rugby shorts #
1
1
QE White top with crest #
1
1
QE Short white socks #
2
2
QE blue swim costume #
1
1
QE Navy swim shorts #
1
1
Royal blue swim hat
1
1
QE Football socks #
2
2
QE Gold sports socks (winter) #
2
2
QE Gym Shorts
1
1
Cooking Apron - Girls & Boys
1
1
Football / Rugby / Hockey
Top for Years 3 to Years 5 #
1
1
QE Tracksuit Crested
1
1
Football Boots
1
1
QE Netball Top
1
1
Tracksuit Crested
1
1
CH white Knee-length socks or
black thick-knit tights
Short white socks for summer
Girls and Boys
1
CH Javelin Jacket with School Crest *
1 pr
Black leather flat school shoes
1
Scarf * (Optional)
1 pr
Wellingtons
1 pr
Gloves or mittens *
1
QE blue drawstring bag for PE *
1
Bag for school books * (not fashion or shopping bag)
1 pr
Swimming goggles *
1 pr
Trainers
2
CH Gold V-neck pullovers *
1
Swimming Bag *
1
Wristwatch (optional)
ALL items must be named
clearly and permanently.
All items in the coloured boxes
above and all other items
marked * are available
from the School Shop
# These items must be named
on the OUTSIDE of the
garment
(For girls all accessories must
be black)
Most items of uniform are now available in the school shop, called the Trading Post. Those items
marked with an asterisk are available from the school shop. Parents are welcome to ring to arrange
a convenient time for an appointment.
An order form with sizes and prices is also available.. Stationery and toiletry items can be placed on
the school bill with parents permission. It is recommended that a limit is set for each pupil.
Page 24
BOARDERS – PERSONAL ITEMS
1
1 pr
1 pr
4 prs
5
4
8 prs
1
3
3
1pr
8
3 doz
1
1 pair
Smart outfits for formal occasions / parties / theatre outings
Smart shoes
Smart trousers and shirt (boys)
Jeans / casual trousers / tracksuit style trousers (boys/girls)
T-shirts / tops
Jumpers / sweatshirts / fleece
Socks
Full-length dressing gown (warm and serviceable)
Nightclothes
Vests (optional)
Slippers (Suitable to go outside with due to fire alarms - not slips on ones-need good soles)
Pants / underpants
Spare name tapes - to be handed to house parent
Warm waterproof winter coat
Wellington Boots
Linen
Miscellaneous
Toilet bag, toothbrush, toothpaste, shampoo, body wash,
flannels/sponge, hairbrush or comb, spare name tapes
Box of tissues
PLEASE NOTE WE CAN PROVIDE Brown or yellow/black hairbands (girls) with clips
ALL BEDDING REQUIREMENTS Shoe cleaning kit ~ quick sponge shoe polisher type
AND TOWELS
A few personal items to decorate bedroom
Girls with shoulder length hair need to have this fastened back, or a hairband worn.
All medicines to be handed to Mrs Burbidge.
Storage space for home clothes is very limited.
Parents are asked NOT to send more than the suggested amount or it will need to be returned home.
ALL clothes (including every item of weekend clothing and non-uniform) needs to be clearly marked
with name tapes. Any new items bought during the term also need to be named.
GENERAL ITEMS
Year 2
Oxford Illustrated Dictionary, Pack of coloured pencils*, Pencil Case with pencil, ruler and rubber*
Year 3
All of the above plus:
Calculator , Long ruler (30cm)*, Pencils*, Pencil Sharpener*
Berol handwriting pen (Blue)*, Pritt Stick*
Year 4 upwards
All of the above plus:
Oxford Primary School Dictionary (instead of Oxford Illustrated Dictionary) for home use
Junior Thesaurus, Ink pen with spare cartridges or*
Berol Handwriting pen (Blue) / cartridge pen and blue ink cartridges
Oxford Illustrated Thesaurus for home use
*Items marked with an asterisk can be purchased from the school shop.
Page 25
KING’S MAGNA GIRLS (Years 6 to 9)
1
2
2
1
1
1
2
1
2 prs
1 pr
1 pr
1
1 pr
Javlin outdoor crested coat *
King’s Magna skirts *
King’s Magna crested jumpers *
Collegiate scarf * (optional)
Home Economics Apron *
School bag for books
QE White crested sports tops *
QE Gym skirt (skort) *
QE White ankle sports socks *
Shinpads *
Trainers
Royal blue swim hat *
Swimming goggles (optional)
1
QE Collegiate tracksuit * #
4
4
5 prs
1 pr
1
1 pr
1
1 pr
1
1
1 pr
Long sleeve white blouses *
Short sleeve white blouses - summer *
Black Tights- 70 denier winter *, 40 denier summer *
Plain black leather standard school shoes - low heel
Bag for PE / Sports
QE Hockey socks * #
Gumshield *
Astro Trainers *
QE blue Collegiate swimsuit *
Swimming towel
Hockey gloves (optional)
* Articles marked with asterisk are available from the School Shop. # These articles must be
named on the OUTSIDE. ALL items must be named clearly and permanently.
The Collegiate provides tennis rackets and hockey sticks
KING’S MAGNA GIRL BOARDERS – PERSONAL ITEMS
2
1 pr
2 prs
2 prs
1
2
3
4 prs
1
2
3
Smart outfits for formal occasions
Smart black flat shoes
Smart trousers
Jeans
Skirt for formal occasions
Blouses / T-shirts
Jumpers / sweatshirts
Socks
Nightclothes
Vests (optional)
Underpants - as necessary (min 8 pairs)
4
Bras
3 doz Spare name tapes - to be handed to house parent
Handkerchiefs
1
Laundry bag to hang behind door for dirty clothes
Linen
Miscellaneous
PLEASE NOTE WE
Mug, Box of tissues
Plastic tin / cake box
CAN PROVIDE ALL
Personal stereo headphones Scientific Calculator
BEDDING
Clothes brush
Brush & Comb, toiletries, handkerchiefs
REQUIREMENTS
Washing powder (optional)
Watch, 6 passport photographs
Purple hairbands
Small sewing kit
2
Bath towels
Shoe cleaning kit
Pyrex casserole dish & lid (2.25 litre)
2
Hand towels
Posters to decorate bedroom
Collins Pocket English Dictionary
2
Face flannels
Pair of slippers
Girls with shoulder length hair need to have this fastened back.
All medicines are to be handed to the School Sister
Storage space for home clothes is very limited. Parents are asked NOT to send more than the suggested amount or it will need to be returned home.
EVERY ITEM OF CLOTHING/ FOOTWEAR / EQUIPMENT ETC MUST BE CLEARLY NAMED.
Any new items bought during the term also need to be named.
Please note girls should not bring to school casual clothes, for use out of school hours, which show
the midriff or which could be considered in any way provocative, slightly risqué or deliberately tatty
etc. This includes very low waistband trousers and very short hot pants. As a co-ed campus we wish
to keep students decently dressed and their emotional temperatures near normal! Your co-operation
is appreciated.
Page 26
KING’S MAGNA BOYS (Years 6 to 9)
2 pr
1
Dark grey school trousers - permanent crease SEWN in down the front *
Briefs (not boxers) for use under sports shorts for ALL sports lessons / activities
Also available is a Collegiate Football strip - optional - only required if in Collegiate Team
1
Javlin outdoor crested coat *
4
Long sleeve white shirts *
2
King’s Magna crested jumpers *
6 prs Dark grey socks *
1
1 pr Black leather standard school shoes
1
1
Bag for PE / Sports Kit
1
1
Plain black narrow leather belt for school trousers
2
QE White crested sports tops * #
2 prs QE football socks *
2 prs QE Rugby shorts - navy * #
1
Gumshield *
2 prs QE White ankle sports socks *
1 pr Football boots / astro trainers *
1 pr Shinpads *
1
QE Collegiate navy swimming shorts * #
1 pr Trainers
1
Swimming towel
1
1
QE Rugby / Football Collegiate crested shirt * #
1 pr Swimming goggles (optional)
1 set Cricket whites (summer) #
1
1
King’s Magna School Tie *
2 prs QE Football shorts
KING’S MAGNA BOY BOARDERS – PERSONAL ITEMS
2
1 pr
2 prs
1
2
3
3 doz
1
Smart shoes
Smart trousers, 2 prs Jeans, 2 prs Casual shoes / trainers, 2 Tops / T-Shirts, 4 prs socks
Full-length dressing gown (warm and serviceable) (It’s winter, there is a fire alarm - you are
asleep - you need to leave the building quickly).
Pyjamas (boys are reminded that if they need attention from the San Sister or there is a
meeting when they are ready for bed, pyjamas are required instead of boxer shorts)
Vests (optional)
Note 2 pairs white briefs are required for ALL sports - NOT boxer shorts
Linen
Miscellaneous
PLEASE NOTE WE
Mug, Box of tissues
Pair of slippers
CAN PROVIDE ALL
BEDDING
Clothes brush
REQUIREMENTS
2
Face flannels
Small sewing kit
2
Bath towels
Shoe cleaning kit
2
Hand towels
All medicines are to be handed to School Sister
Please note boys should not bring to school casual clothes, for use out of school hours, which could
be considered in any way provocative, slightly risqué or deliberately tatty etc. As a co-ed campus we
wish to keep students decently dressed and their emotional temperatures near normal!
Your co-operation is appreciated.
Page 27
QE GIRLS UNIFORM (Years 10 to 11)
1
2
QE Javlin outdoor crested coat *
Collegiate skirts *
4
4
Long sleeve white blouses *
Short sleeve white blouses - summer *
2
1
1
1
QE Royal blue crested jumpers *
5 prs
1 pr
1
1 pr
Black Tights- 70 denier winter *, 40 denier summer *
Black leather standard school shoes - low heel
Bag for PE / Sports
QE hockey socks * #
2
1
QE White crested sports tops *
QE Gym skirt (skort) *
1
1 pr
Gumshield *
Football boots / Astro trainers *
2 prs
1 pr
1 pr
1
1 pr
1
QE White ankle sports socks *
Shinpads *
Trainers
Swimming goggles (optional)
1
1
1 pr
QE Collegiate swimsuit *
Swimming towel
Hockey gloves (optional)
QE GIRL BOARDERS – PERSONAL ITEMS (Years 10 to 13)
2
1 pr
2 prs
2 prs
1
2
3
4 prs
1
2
3
Smart black flat shoes
Smart trousers
Jeans
Skirt for formal occasions
Blouses / T-shirts
Jumpers / sweatshirts
Socks
Nightclothes
Vests (optional)
4
Bras
3 doz Spare name tapes - to be handed to house parent
Handkerchiefs
1
Linen
Miscellaneous
PLEASE NOTE WE
Mug, Box of tissues
CAN PROVIDE ALL
BEDDING
Clothes brush
REQUIREMENTS
Blue hairbands
Small sewing kit
2
Bath towels
Shoe cleaning kit
2
Hand towels
2
Face flannels
Pair of slippers
Girls with shoulder length hair need to have this fastened back.
Storage space for home clothes is very limited. Parents are asked NOT to send more than the
suggested amount or it will need to be returned home.
Any new items bought during the term also needs to be named.
Please note girls should not bring to school casual clothes, for use out of school hours, which show
the midriff or which could be considered in any way provocative, slightly risqué or deliberately tatty
etc. This includes very low waistband trousers. As a co-ed campus we wish to keep students
decently dressed and their emotional temperatures near normal! Your co-operation is appreciated.
Page 28
QE BOYS UNIFORM (Years 10 to 11)
2 pr
1
Dark grey school trousers - permanent crease SEWN in down the front *
Briefs (not boxers) for use under sports shorts for ALL sports lessons / activities
Also available is a Collegiate Football strip - optional - only required if in Collegiate Team
1
QE Javlin outdoor crested coat *
4
Long sleeve white shirts *
2
QE Royal blue crested jumpers *
6 prs Dark grey socks *
1
1 pr Black leather standard school shoes
1
1
Bag for PE / Sports Kit
1
1
Plain black narrow leather belt for school trousers
2
QE White crested sports tops * #
2 prs QE special football socks *
2 prs QE Rugby shorts - navy * #
1
Gumshield *
2 prs QE White ankle sports socks *
1 pr Football boots / Astro trainers *
1 pr Shinpads *
1
QE Collegiate navy swimming shorts * #
1 pr Trainers
1
Swimming towel
1
1
QE Rugby / Football Collegiate crested shirt * #
1 pr Swimming goggles (optional)
1 set Cricket whites (summer) #
1
1
QE School Tie *
1 pr
Tennis Shorts #
2 prs QE Football shorts
QE BOY BOARDERS – PERSONAL ITEMS (Years 10 to 13)
2
1 pr
2 prs
1
2
3
3 doz
1
Smart shoes
Smart trousers, 2 prs Jeans, 2 prs Casual shoes / trainers, 2 Tops / T-Shirts, 4 prs socks
Full-length dressing gown (warm and serviceable) (Its winter, there is a fire alarm - you are
asleep - you need to leave the building quickly.
Pyjamas (boys are reminded that if they need attention from the San Sister or there is a
meeting when they are ready for bed, pyjamas are required instead of boxer shorts)
Vests (optional)
Note 2 pairs white briefs are required for ALL sports - NOT boxer shorts
Linen
Miscellaneous
PLEASE NOTE WE
Mug, Box of tissues
Pair of slippers
CAN PROVIDE ALL
BEDDING
Clothes brush
REQUIREMENTS
2
Face flannels
Small sewing kit
2
Bath towels
Shoe cleaning kit
2
Hand towels
Please note boys should not bring to school casual clothes, for use out of school hours, which could
be considered in any way provocative, slightly risqué or deliberately tatty etc. As a co-ed campus we
wish to keep students decently dressed and their emotional temperatures near normal! Your cooperation is appreciated.
Page 29
Page 30
CCTV System Policy
1. Introduction
1.1 The purpose of this Policy is to regulate the management, operation and use of the closed circuit television (CCTV) system at Queen Ethelburga’s hereafter
referred to as ‘the school’. 1.2 The system comprises a number of fixed and dome cameras located around the school site. All cameras are only available to
selected senior staff. 1.3 This Code follows Data Protection Act guidelines. 1.4 The Code of Practice will be subject to review bi-annually to include
consultation as appropriate with interested parties. 1.5 The CCTV system is owned by the Estate owners..
2. Objectives of the CCTV scheme
2.1(a) To protect the school and Estate buildings and their assets (b) To increase personal safety and reduce the fear of crime (c) To support the Police in a bid
to deter and detect crime (d) To assist in identifying, apprehending and prosecuting offenders (e) To protect members of the public and private property (f) To
assist in managing the school and the Estate
3. Statement of intent
3.1 The CCTV Scheme will be registered with the Information Commissioner under the terms of the Data Protection Act 1998 and will seek to comply with the
requirements both of the Data Protection Act and the Commissioner's Code of Practice. 3.2 The school will treat the system and all information, documents and
recordings obtained and used as data which are protected by the Act. 3.3 Cameras will be used to monitor activities within the school and Estate and its car
parks and other areas to identify unsocial activity actually occurring, anticipated, or perceived, and for the purpose of securing the safety and well being of the
school and Estate, together with its visitors. 3.4 Staff have been instructed that static cameras are not to focus on private homes, gardens and other areas of
private property not under the direct control of the Estate. 3.5 Materials or knowledge secured as a result of CCTV will not be used for any commercial
purpose. Recordings will only be released to the media for use in the investigation of a specific crime and with the written authority of the police. Tapes will
never be released to the media for purposes of entertainment. 3.6 The planning and design has endeavoured to ensure that the Scheme will give maximum
effectiveness and efficiency but it is not possible to guarantee that the system will cover or detect every single incident taking place in the areas of coverage.
3.7 Warning signs, as required by the Code of Practice of the Information Commissioner will be placed at all access routes into and out of the Estate.
4. Operation of the system
4.1 The Scheme will be administered and managed by the Principal in association with the Estate owners, in accordance with the principles and objectives
expressed in the code. 4.2 The day-to-day management will be the responsibility of both the Collegiate Leadership Team and the Site Manager during the day
and the Site Team out of hours and at weekends. 4.3 Any Control Room will only be staffed by CLT and the Site Team. 4.4 The CCTV system will be
operated 24 hours each day, every day of the year.
5. Control Room
5.1 The Site Manager will check and confirm the efficiency of the system daily and in particular that the equipment is properly recording and that cameras are
functional. 5.2 Access to any CCTV Control Room will be strictly limited. 5.3 Staff must be sensitive to any areas they direct cameras towards. 5.4 Visitors
and other contractors wishing to enter any Control Room will be subject to particular arrangement as outlined below. 5.5 Any Control Room Operators must
satisfy themselves over the identity of any other visitors to the Control Room and the purpose of the visit. Where any doubt exists access will be refused.
Details of all visits and visitors will be endorsed in a Control Room log book. 5.6 The system may generate a certain amount of interest. It is vital that
operations are managed with the minimum of disruption. Casual visits will not be permitted. Visitors must first obtain permission from the System Manager, or
his deputy and must be accompanied by him throughout the visit. 5.7 Any visit may be immediately curtailed if prevailing operational requirements make this
necessary. 5.8 If out of hours emergency maintenance arises, any Control Room Operators must be satisfied of the identity and purpose of contractors before
allowing entry. 5.9 A visitors book will be maintained in any Control Room. Full details of visitors including time/date of entry and exit will be recorded. 5.10
There must always be at least one Control Room Operator present within any Control Room out of hours and weekends or any Control Room must be locked.
During the working day when not manned any room must be kept secured. 5.11 Other administrative functions will include maintaining hard disc space, filing
and maintaining occurrence and system maintenance. 5.12 Emergency procedures will be used in appropriate cases to call the Emergency Services.
6. Liaison
6.1 Liaison meetings may be held with all bodies involved in the support of the system.
7. Monitoring procedures
7.1 Camera surveillance may be maintained at all times.
8. Video tape procedures
8.1 In order to maintain and preserve the integrity of the recording of events from the hard drive and the facility to use them in any future proceedings, the
following procedures for their use and retention must be strictly adhered to: (i) Any tape must be identified by a unique mark. (ii) Before using any tape must
be cleaned of any previous recording. (iii) The controller shall register the date and time of any tape insert, including tape reference. (iv) Any tape required for
evidential purposes must be sealed, witnessed, signed by the controller, dated and stored in a separate, secure, evidence tape store. If a tape is not copied for the
police before it is sealed, a copy may be made at a later date providing that it is then resealed, witnessed, signed by the controller, dated and returned to the
evidence tape store. (v) If the tape is archived the reference must be noted. 8.2 Tapes may be viewed by the Police for the prevention and detection of crime,
authorised officers of North Yorkshire County Council for supervisory purposes, authorised demonstration and training. 8.3 A record will be maintained of the
release of tapes to the Police or other authorised applicants. A register will be available for this purpose. 8.4 Viewing of tapes by the Police must be recorded in
writing and in the log book. Requests by the Police can only be actioned under section 29 of the Data Protection Act 1998. 8.5 Should a tape be required as
evidence, a copy may be released to the Police under the procedures described in paragraph 8.1 (iv) of this Code. Tapes will only be released to the Police on
the clear understanding that the tape remains the property of the school, and both the tape and information contained on it are to be treated in accordance with
this code. The school also retains the right to refuse permission for the Police to pass to any other person the tape or any part of the information contained
thereon. On occasions when a Court requires the release of an original tape this will be produced from the secure evidence tape store, complete in its sealed
bag. 8.6 The Police may require the school to retain the stored tapes for possible use as evidence in the future. Such tapes will be properly indexed and properly
and securely stored until they are needed by the Police. 8.7 Applications received from outside bodies (e.g. solicitors) to view or release tapes will be referred
to the Principal. In these circumstances tapes will normally be released where satisfactory documentary evidence is produced showing that they are required for
legal proceedings, a subject access request, or in response to a Court Order. A fee can be charged in such circumstances: £10 for subject access requests; a sum
not exceeding the cost of materials in other cases.
9. Breaches of the code (including breaches of security)
9.1 Any breach of the Code of Practice by school staff will be initially investigated by the Principal, in order for him/her to take the appropriate disciplinary
action. 9.2 Any serious breach of the Code of Practice will be immediately investigated and an independent investigation carried out to make recommendations
on how to remedy the breach.
10. Assessment of the scheme and code of practice
10.1 Performance monitoring, including random operating checks, may be carried out by the Site Manager.
11. Complaints
11.1.1 Any complaints about the school’s CCTV system should be addressed to the Principal. 11.2 Complaints will be investigated in accordance with Section
9 of this Code.
12 Access by the Data Subject
12.1 The Data Protection Act provides Data Subjects (individuals to whom "personal data" relate) with a right to data held about themselves, including those
obtained by CCTV.
13. Public information
Copies of this Code of Practice will be available to the public from the School Office and the Principal.
Summary of Key Points
This Code of Practice will be reviewed every two years. The CCTV system is owned and operated by the Estate owners. Any Control room may be manned 24
hours a day. Any Control Room is not open to visitors except by prior arrangement and good reason. Liaison meetings may be held with the Police and other
bodies. Any recording tapes used will be properly indexed, stored and destroyed after appropriate use. Tapes may only be viewed by Authorised School
Officers, Control Room staff and the Police. Tapes required as evidence will be properly recorded witnessed and packaged before copies are released to the
police. Tapes will not be made available to the media for commercial or entertainment. Tapes will be disposed of securely by incineration. Any breaches of this
code will be investigated by the Principal. An independent investigation will be carried out for serious breaches. Breaches of the code and remedies will be
reported to the Principal.
Page 31
Chapter House Uniform Policy
The school uniform should be worn with pride and so that all students are smartly dressed. If your
skirt or trousers become too short or other clothing wears out then you will be required to replace it
with new uniform from the school shop.
Girls:
White, long-sleeved revere blouse
Gold school jumper
Brown/Gold tartan skirt
Black tights or long white socks
Black low-heeled leather school shoes
Javelin coat
Girls Summer Term:
White short-sleeved revere blouse
White socks (ankle or knee length)
Black low-heeled leather school shoes or white sandals
Boys:
White long-sleeved shirt
School tie
Gold school jumper
Grey trousers with seam down front
Grey ankle socks
Black leather school shoes
Javelin coat
Boys Summer Term:
White short-sleeved shirt
Grey trousers or shorts
Foundation Stage: as above, but boys do not wear ties
Jewellery and hair
No jewellery should be worn with the exception of one pair of small stud earrings for girls. No other
piercings or stretchers are permitted. Make up and nail polish are not permitted. Extreme hair styles
or unnatural colours are not permitted. Boys' hair should not touch the shirt collar and girls' hair which
reaches the shoulder should be tied back. Only prescription glasses may be worn.
King’s Magna Uniform Policy
skirt or trousers become too short or other clothing wears out then you will be required to replace it
Girls:
Kings Magna skirt worn no more than 5 cm
above the knee
Kings Magna jumper
White blouse with a revere collar
Black 40 or 70 denier tights— opaque
Plain black leather flat shoes
Hair tied up and off the face
Boys:
Grey trousers with stitched in seam
Black leather shoes and grey socks
Kings Magna jumper
White shirt
Kings Magna tie
Hair not touching the shirt collar and no shorter
than 5mm (no.2)
Jewellery and hair
or unnatural colours are not permitted. This includes tram lines and dip dyed hair. Only prescription
glasses may be worn.
Queen Ethelburga’s KS4 Uniform Policy
skirt or trousers become too short or other clothing wears out then you will be required to replace
Girls:
Queen Ethelburga’s skirt worn no more than 5
cm above the knee
Queen Ethelburga’s jumper
White blouse with a revere collar
Black 40 or 70 denier tights— opaque
Plain black leather flat shoes
Hair tied up and off the face
Boys:
Grey trousers with stitched in seam
Black leather shoes and grey socks
Queen Ethelburga’s jumper
White shirt
Queen Ethelburga’s tie
Hair not touching the shirt collar and no shorter
than 5mm (no.2)
Clean shaven at all times
Jewellery and hair
or unnatural colours are not permitted. This includes tram lines and dip dyed hair. Only prescription
glasses may be worn.
Page 32
Queen Ethelburga’s Sixth Form Uniform Policy
Girls: Dark business suit (black/navy/charcoal grey) with skirt and jacket. No trousers. Tops
can be smart t shirt or blouse but must be plain – no logos /emblems or bright colours. Tops should
also cover shoulders and midriffs at all times. Skirts to be no shorter than 5cm above the knee and
no splits above knee level. No lycra/tight fitting skirts. Enclosed, black court shoe with modest heel.
Plain tights must be worn. Discreet jewellery and single earrings may be worn in the earlobe (any
other piercing and stretchers are not allowed). Discreet makeup is permitted.
Boys: Dark business suit (black/navy/charcoal grey). Black lace up or slip on shoes (must
have black soles) with black socks. No trainers or casual shoes. Plain white shirts must be worn on
formal occasions. Plain shirt and tie must be worn during the school day and must not have large
logos/emblems/bright colours. Collars, cuffs and ties must be fastened correctly. Body piercing,
stretchers, earrings, jewellery and make-up are not allowed. Facial hair or unshaved appearance is
not permitted.
All: Suit jackets are to be worn when moving around the school but may be removed in lessons if permitted by the teacher. If casual clothes are required for any lesson, time must be allowed
within that lesson to change back into suits. A formal, dark coloured coat which is longer than the suit
jacket, and dark plain scarf (black/navy), may be worn in bad weather. Casual, quilted, fur or
fur-collared, or short outer jackets are not permitted. A fine knit jumper may be worn underneath your
suit jacket in cold weather. Again, no bright colours/logos or emblems. No cardigans. No extremes of
dyed hair or hairstyle. This includes tram lines and dip dyed hair. Senior staff will give permission to
leave jackets off and wear short sleeved shirts/blouses in hot weather. Only prescription glasses may
be worn.
KS5 Performing Arts Students
Dangerous Thoughts tracksuit should be worn for all KS5 Performing Arts lessons comprising of
black tracksuit bottoms, black polo shirt and black sweatshirt all with the Dangerous Thoughts Theatre Company logo on.
PE kit
Students may only go into the Undercroft in PE kit if they are wearing their QE tracksuit bottoms. Students are at no time permitted to wear their QE shorts or skorts and are expected to take their full QE
tracksuit on sporting fixtures.
Dress Code out of School Hours - all ages
Girls ~ When students are in or around school, out on extra curricular trips and outings ~ at
times other than during the academic day they should always be properly dressed. This means that
they should not be: exposing any bare midriff, wearing swimwear unless using the school pool,
wearing backless tops or dresses, wearing shorts or skirts that are too short, wearing an item of
clothing with “slogans” that are liable to offend, wearing tops that are low cut, wearing ripped or torn
trousers, jeans or tops. Girls are expected to be wearing clothes that are not provocative or see
through and to always wear underwear.
Boys ~ When students are in or around school, or out on extra curricular trips and outings ~
at times other than during the academic day they should always be properly dressed. This means
that they should not be: bare-chested, wearing swimwear unless using the school swimming pool,
wearing very short shorts, wearing ripped or torn trousers, jeans or tops, wearing an item of clothing
with “slogans” that are liable to offend. Boys are expected to be wearing clothes that are not
provocative or see through and to always wear appropriate underwear.
Dress & Appearance Codes. We have covered the main areas, HOWEVER some may think of
ways around the words that are written! Thus as the final comment please note Mr Jandrell,
Principal, has absolute discretion to decide if someone's apparel or appearance is contrary
to the spirit of our Codes. If he decides that it is, that student must correct the problem.
A pupil may be suspended until such time as a problem is resolved to the satisfaction of the
School / Collegiate.
School Shop - The Trading Post
Opening times:
Midday - 2 pm Wednesday
Most items of uniform are available in the school shop, called the Trading Post. Parents are welcome
to ring the Admissions Dept to arrange a convenient time for an appointment. The Trading Post is
open for senior students during Wednesday lunchtime, and for junior students through their teachers/
house parents. Day students are required to pay for items on the day of purchase while boarders can
put items on their school bill with a signed permission slip from their house parents. Vending
machines are available in the “Estate Centre” foyer which sell the top twenty school “essentials”
required by students.
Page 33
SIXTH FORM SCHOOL DAY TIME FORMAL SUITS
X
√
X
√
Page 34
Changing Currency ~ No Commission Charge
Pupils are able to change currency from/to sterling with no commission charges. We keep stock of the majority
of the currencies below. Maximum value any 1 exchange £200. Minimum £1 (Subject to minimum note value).
The rates quotes below are used as examples only and were valid at the time of going to press. Rates change
daily. The rates we use are commercial rates and as such usually provide pupils with a better exchange rate
than that often referred to as the “tourist rate”. (Only notes exchanged ~ no coins other than Euro )
1.00
GBP▲▼
inv. 1.00
GBP▲▼
Argentine Peso
13.850502
0.072200
Lithuanian Litas
4.318801
0.231546
Australian Dollar
1.809232
0.552721
Malaysian Ringgit
5.481267
0.182440
Bahraini Dinar
0.642052
1.557506
Mauritian Rupee
51.679463
0.019350
Botswana Pula
14.962901
0.066832
Mexican Peso
22.167623
0.045111
Brazilian Real
3.759002
0.266028
Nepalese Rupee
163.9917
0.006099
Bruneian Dollar
2.128317
0.469855
New Zealand Dollar
1.943147
0.514629
Bulgarian Lev
2.446343
0.408773
Norwegian Krone
10.469747
0.095513
Canadian Dollar
1.823997
0.548246
Omani Rial
0.655488
1.525581
Chilean Peso
936.8294
0.001067
Pakistani Rupee
168.2359
0.005944
Chinese Yuan Renminbi
10.600006
0.094340
Philippine Peso
74.7080
0.013387
Colombian Peso
3212.4433
0.000311
Polish Zloty
5.185979
0.192828
Croatian Kuna
9.474214
0.105550
Qatari Riyal
6.199507
0.161303
Czech Koruna
34.334863
0.029125
Romanian New Leu
5.485174
0.182310
Danish Krone
9.325834
0.107229
Russian Ruble
57.3650
0.017434
Emirati Dirham
6.254210
0.159892
Saudi Arabian Riyal
6.386648
0.156577
Euro
1.250811
0.799481
Singapore Dollar
2.128317
0.469855
Hong Kong Dollar
13.199932
0.075758
South African Rand
18.11854
0.055191
Hungarian Forint
385.8756
0.002592
South Korean Won
1730.5756
0.000578
Icelandic Krona
193.0615
0.005180
Sri Lankan Rupee
221.8372
0.004508
Indian Rupee
102.4408
0.009762
Swedish Krona
11.477217
0.087129
Indonesian Rupiah
20616.741
0.000049
Swiss Franc
1.521530
0.657233
Iranian Rial
43638.841
0.000023
Taiwan New Dollar
50.9566
0.019625
Israeli Shekel
5.840661
0.171214
Thai Baht
55.3005
0.018083
Japanese Yen
173.2262
0.005773
Trinidadian Dollar
10.9522
0.091271
Kazakhstani Tenge
312.4739
0.003200
Turkish Lira
3.628498
0.275596
Kuwaiti Dinar
0.479832
2.084062
US Dollar
1.702788
0.587272
Latvian Lat
0.879070
1.137566
Venezuelan Bolivar
10.7189
0.093329
Libyan Dinar
2.047602
0.488376
British Pound▲
British Pound▲
1.00
GBP▲▼
inv. 1.00
GBP▲▼
Page 35
Page 36
Page 37
Please Note
Boarders are reminded that they should be adequately dressed in all public areas within their
boarding house at all times.
A public area is any area other than a bedroom, toilet or shower. Therefore, corridors and common
rooms are public areas. Female pupils on the way to/from a bedroom to a shower for example,
should be wearing a proper dressing gown so if they are seen by a male (eg: parent, workmen called
in for an emergency, Mr Jandrell, Mr Martin, or some other male with a legitimate reason to be in the
Boarding House), they will not cause embarrassment to themselves or the visitor.
Pupils should be aware that, on a regular basis, there is the need for a man to come into a boarding
house, often at a late hour, to sort out some urgent problems of flooding or fire alarms usually caused
accidentally by pupils. There could, alternatively be an electrical or heating fault, security or
maintenance requirement, discipline or staffing concern ~ any of which needing immediate attention.
Obviously a Provost or Principal of a school are legally responsible for management, control and
safety of the whole of their school campus. They need to be able to see staff at work, be able to
properly assess situations that may need attention and generally be aware of what is going on everywhere. Clearly to achieve this they would not always wish to give advance warning of where they will
be and when, because if they did this, they would never have the opportunity to assess situations
in their true light.
As we have a male Principal and Provost / Chairman, they could not do their job properly if they were
always to let pupils know in advance when checks or inspections will be made. In non-emergency
situations, when visiting female boarding areas, they will normally have a female member of staff or
female member of the Sixth Form with them.
Pupils’ privacy and modesty are important concerns but as a school we still need to ensure that we
balance our approach in a sensible and practical way. Pupils remembering that they need to be
adequately “covered up” at all times whilst in public areas within the boarding house ensure that all
those that have a job to do, whilst visiting a boarding house, can do it properly without
embarrassment being caused to anyone.
Parents/visitors are also asked to be mindful of pupils’ needs for privacy. If you wish to enter
a boarding house, even with your child, you must first make your intention and presence
known to a member of staff. Please do not be upset if you are “challenged” as to who you are
and why you are here. The safety of our pupils is paramount.
Page 38
This form is available electronically through the Parent Portal which allows for
more accuracy and routing to the correct department
ANNEX A
The information on this form is processed electronically for administration purposes
and is subject to the terms of the Data Protection Act 1984
PLEASE COMPLETE IN BLOCK CAPITALS
Pupil’s Forenames
Please underline the name by
which the pupil is usually known
These are the names, which will appear on public
examination certificates.
Pupil’s Preferred Name if different
Pupil’s Surname
Pupil’s Date of Birth
Eg: 14th June 1984
Sex (male/female)
Brothers and Sisters at
Queen Ethelburga’s (if any)
Name(s)
Parents / Guardians living at pupil’s home address (see overleaf)
Relationship to Pupil
e.g. Mother
Title
Forenames
Surname
Can be contacted in an
emergency during the day
Yes
No (Please tick)
Parents email Address:
If yes give whereabouts
(eg at home or name of workplace)
Daytime Telephone Number
Pupil ‘s Home Address
Post Code
Home Telephone Number.
Letters will be addressed to the
parents / guardians named above
using the pupil’s address. If this is
not appropriate, please write
alternative here.
Other Emergency Contact
(excluding parent/guardians)
Pupil’s Previous School
Give names, daytime telephone number & Relationship to
pupil (eg neighbour, aunt, grandparent or friend
Page 39
Additional Parental Contact
For the purposes of the school records, a pupil’s parent is defined as his/her natural parent and any
other person who is his/her guardian, who has custody of, or who is likely to maintain him/her.
Please add below anyone who comes into this category but who is not included overleaf.
Relationship to pupil (e.g. Mother, Father or Grandparent)
Title
Forenames
Surnames
Date of Birth
Occupation
Tel: Mobile
Home
Work.
Address
Email address
Details of Guardian in UK Acting for parents and being responsible
for student during half terms (if not detailed in the box above)
Name
Date of Birth
Address
Email address
Tel: Mobile
Home
Work
Relationship to Student
Occupation
Request for Guardian in UK
Please provide me with details of guardianship services offered by the Collegiate
Yes / No
I declare the information on both sides of this form (Annex B) to be correct to the best of my
knowledge
Date……………………………………….. Signed………………………...………….(Parent/Guardian)
Office Use Only:
‫ ٱٱ‬Day
‫ ٱ‬Boarder
Date of Admission
/
/
. Date of Leaving
/
/
Page 40
ANNEX B
GUARDIAN FORM ~ “Permitted Guardian List”
It is Collegiate Policy that ALL students, including 6th Form, whose immediate parents live abroad,
must have a UK based Guardian. This is mandatory to comply with the United Kingdoms
~ “Young Persons Protection Guidelines”.
A guardian should live in the UK, be a responsible, trusted, “safe” relation or friend of the family, be
over the age of 30 years, able to converse fully in English and be capable of exercising proper and
adequate supervision. If you are using a “family friend” as a guardian they must not be acting
as a guardian for any other student, whether with us or any other Educational establishment,
and they must not make any financial charge for their services in any way. If they are acting
for others or making a charge they are classed as “Professional Guardians” and must be
members of AEGIS (see overleaf).
If you do not know such a person willing to act as a guardian then please contact us as QE is able to
suggest several proper Guardianship firms who are on our “Permitted Guardian List” (see overleaf).
Guardians whether “family friend” or “Professional Guardian” must be prior approved by QE
and put on our “Permitted Guardian List” otherwise they are not able to act as a QE Guardian.
It is Collegiate policy to decline the appointment of former or current staff members or anyone
associated with, or related thereto, as guardians; the Collegiate reserves the right to reassess a
pupil's guardian at any time. It is Collegiate Policy that students do NOT live in rented, or any
accommodation, during UK holidays, or at other times during term time when not at Collegiate,
without their responsible adult guardian or parent being present for the whole duration of the stay.
Students without a Collegiate recognised guardian will NOT be admitted. Similarly, students
{or parents} who discharge guardians or who do not comply with Collegiate Policy in this regard, will
have to leave the Collegiate until matters are satisfactorily resolved.
Guardians may NOT be discharged without the prior consent of the Collegiate.
Guardians are required to agree to all of the following:
To arrange transport to and from the Collegiate where these have not been arranged by the parents
and to exercise safe, proper and adequate supervision of the student. To be available within the UK
for emergencies and where a student may need to go back to the guardians UK home address at
short notice. If the student is not returning to parents, the guardian to take full responsibility for the
safety and moral, ethical and physical well being of the student in holidays, or at other times, if the
student is away from Collegiate. To immediately inform the Collegiate of any issues concerning the
student - including any break in their guardianship for any reason, or if the guardian is discharged or
a student does not properly and fully comply with the Collegiate Policy requirements above.
Please complete the following:
Student’s Name: …………………………………………………………………………………...…
Full Name of Guardian…………………………………………………..
Male
Female
Guardian’s full UK address……………………………..……………………………………………
…………………………………………………………………….…………………………………...
Guardian’s Tel: Office…………...………Home………..…..………Mobile…………..…….……..
Guardian’s Email address:……………………………………………………………………………
Relationship of Guardian to Parents………………………………………………………………..
If the proposed Guardian is not currently on the QE “Permitted Guardian List” are they
guardian to any other pupils either at QE or other UK Schools?
YES / NO
(If yes please supply full details on the back of this form.)
Age of Guardian……………..……… Married / Single / Widow………………………………….
Guardian’s Occupation………………………………………………………………………………
Parents both agree the individual named above to be the legal guardian
Yes / No
We the undersigned agree ALL of the above
Parents’
Signature (1)………………………………. (2)…………..…….……………………
Guardian Signature (1)………………..……………… (2) ………………………...……………
Student
Signature…………………………………….. Date…………………………………....
Page 41
QE PERMITTED LIST OF GUARDIAN ORGANISATIONS
Abacus Guardians
www.abacusguardians.co.uk/
Acorn Education Services
www.acorn-es.co.uk/
Alpha Plus Guardian Services
www.alphaplusguardians.co.uk/
Bright World Guardianships Ltd
www.brightworld.co.uk/guardwords.html
Carfax Educational Guardians
Clarendon International Education
www.carfax-guardians.com
www.clarendon.uk.com/
College Guardians
www.collegeguardians.co.uk
Cotswold Guardians
www.Cotswold-Guardians.co.uk
Crest Overseas Guardians Ltd
ww.crestoverseasguardians.co.uk
Gabbitas Educational Consultants Ltd
Gateway Guardianship UK Ltd
www.gabbitas.co.uk/
www.gateway-corporation.com
HEGS - Heart of England Guardianship Services Ltd
www.HEGS.org.uk
Heritage Educational Planning
www.heritage-education.co.uk/
High Schools International
www.hsinet.org
James-Lee Consultancy Ltd
www.jamesleeconsultancy.com
Living Learning English
www.livingenglish.com/guardians/
Mission Links UK Educational Consultants
www.mission-links.com
Overseas Student Guardianship
Email: susyflint@aol.com
Parents Abroad
www.parentsabroad.co.uk
Pippa's Guardians
www.pippasguardians.co.uk/
Quest Guardians Ltd
www.questguardians.co.uk/
S-KD Educational Consultants
www.skd.co.uk
Students International Limited
www.studentsint.com/guardianship
Study Links International Ltd
www.studylinks.co.uk
Sutherland Education Ltd
www.sutherland-education.com/
UK China Students Union (UCSU)
www.ucsu.com
UK 2 Learn Guardianship
www.uk2learnguardanship.com
White House Guardianships
www.whg.eu.com/
All of the above are members of AEGIS
http://www.aegisuk.net/index.asp
AEGIS is the Association for the Education and Guardianship of International Students. It brings together
schools and guardianship organisations to promote the welfare of international students and also provides a
forum for best practice through regular workshops and conferences. The welfare and well-being of International
students are increasingly important to UK boarding schools. AEGIS is the authoritative association for inspecting
and accrediting guardianship organisations in the UK in accordance with a strict Code of Practice and current
child care legislation. All AEGIS Members must comply with their Code of Practice:
1.
To promote and provide, best and legal practice in the guardianship and hosting of all
international students at independent schools, particularly those under 18 years of age.
2.
To respect and support the rights, religion and customs of the international student.
3.
To uphold the stated ethos and values of the school at all times.
4.
To comply with the Children Act and meet the requirements of the Dept of Health and Social Services.
5.
To ensure all international students have 24 hour emergency contact with a responsible adult in the UK.
6.
To put in place arrangements which maintain appropriate contact with the international student,
the overseas parent and guardianship family and to ensure all appropriate records are up to date.
7.
To provide both pastoral and educational support as outlined in any literature and agreements.
8.
To adhere to the AEGIS grievance procedures.
9.
To have appropriate insurance for guardianship arrangements and to comply with UK legislation.
10. To have read and agree to adhere to the AEGIS Code of Practice and membership criteria.
If you ever have a complaint about any AEGIS Guardianship organisation please contact:
Janet Bowman.
AEGIS. 66 Humphreys Close, Randwick, Stroud. GL5 4NY .Tel: 01453 755160. Email: secretary@aegis.net
QE would welcome any comments, good or bad,
that parents have on any of the organisations above.
Page 42
ANNEX C
Medical Form -
To be completed for EVERY pupil. This form should be
returned to the School Nurse before your child enters the school
Pupil’s First Name
Last Name
Date of Birth (eg 21st June 1998)
O Day Pupil
Please provide the following details
Your child is a O Boy
O Girl
Height
Their current age is
Weight
O Boarder
years
months
UK Home Address
Post Code
International Home Address (if applicable)
Parent(s) Emergency Contact Details - Name
Phone Number
Mobile
Guardians Emergency Contact Details - Name
Phone Number
Mobile
Current Doctors contact details - Name
Address
Phone Number
If your child has a UK National Health Number provide give details:
FAMILY HISTORY
Has any member of your child’s close family (mother, father, sister, brother etc) had either of the
following illnesses before the age of 60 years?
Heart Attack
O Yes
O No
Stroke O Yes
O No
ILLNESS
Has your child had any serious illnesses?
Date
Is this ongoing?
Yes
No
Illness
Does your child have any special needs that would render school games, gymnastics, swimming or
other activities inadvisable?
O Yes
O No
If Yes please provide details:
ALLERGIES
Does your child have any known allergies?
MEDICATION
Is your child taking regular medication
O Yes
O Yes
O No
O No
Page 43
IMMUNISATIONS:
Has he / she been immunised against the following diseases?
Yes
No
Date
Given
Date
Given
Date
Given
Date
Given
Date
Given
Diphtheria
Tetanus
Polio
Pertussis (whooping cough)
Haemophilus Influenzae Type B (hib)
Meningococcal Infection (Menc)
Pneumococcal Infection
MMR
Influenza
BCG (Tuberculosis)
Other (please provide details)
CONSENT FOR IMMUNISATION
I consent to a course of immunisation to protect my child against
Yes
No
Diptheria
Tetanus
Polio
MMR
Influenza
Is there either anything else you would like the School Doctor or Nurse to be aware of, or is there any
medical condition, ailment or concern you would like the Doctor or Nurse to speak to your child
about?
O Yes
O No
ALL BOARDERS WILL BE REGISTERED WITH THE PRIORY MEDICAL CENTRE
Please tick the relevant box as to whether you wish your child to have private or NHS treatment if
necessary
O NHS
O Private
Please note all emergencies will be taken to Harrogate District hospital or York District Hospital in the
first instance.
I / We give permission for the School to authorise any necessary medical examination or treatment
that my child requires whilst they are at the School. (Where possible the School will make every
endeavour to contact parents or guardians before such authority) I / We give consent to my child
being given non-prescribed and prescribed medication for minor ailments by the School Nurses /
House Parents / Staff.
Signature of Parent or Guardian
Date
(Please state whether parent or guardian)
Throughout the school year your child may need to go to a medical appointment e.g. dentist, opticians. If you would like us to
take your child to these appointments there is a £19 Escort Accompaniment Support fee for each visit. On signing this form
you are giving your consent for us to take your child to ALL medical appointments, unless otherwise stated.
Page 44
ANNEX D
DATA AND CHILD PROTECTION
Schools hold information on pupils in order to run the education system, and in doing so have to
follow the Data Protection Act 1998. This means, among other things, that the data held for pupils
must only be used for specific purposes allowed by law. We are therefore writing to parents to tell
you about the types of data held, and why that data is held, and to whom it may be passed on.
The school holds information on pupils in order to support their teaching and learning, to monitor and
report on their progress, to provide appropriate pastoral care, and to assess how well the school as a
whole is doing. This information includes contact details, National Curriculum assessment results
(where appropriate), attendance information, characteristics, such as ethnic group, special
educational needs and any relevant medical information.
In order to administer the National Curriculum tests we are required to pass on some of this data to
the Qualifications and Curriculum Authority (QCA), which is responsible for the National Curriculum
and associated assessment arrangements.
QCA uses information about pupils to administer the National Curriculum tests and assessments for
Key Stages 1 to 3. The results of these are passed on to DCSF in order to compile statistics on
trends and patterns in levels of achievement. The QCA uses the information to evaluate the
effectiveness of the National Curriculum and the associated assessment arrangements, and to
ensure that these are continually improved. Please be aware we only ever pass on the absolute
minimum information required by law to any Government Agency or the like.
As part of the requirements of the Data Protection Act and Child Protection legislation, we need
permission from parents for the use of certain information.
For examination entries we are required to gain parental permission for the submission of names,
dates of birth etc.,
Please be aware that if permission is not granted the school is unable to enter the student for public
examinations.
I give permission for Queen Ethelburga’s Collegiate Foundation to submit the name, date of birth and
any other information essential to the examination board in respect of entries for my son/daughter/
charge to take part in public examinations. This information will remain confidential to the schools
and relevant examination board.
Pupil Name (block capitals)…………………………………………………………………………
Date of birth……………….. Form……………………….
Name of Parent/Guardian (block capitals)…………………………………………………………
Signature of Parent/Guardian……………………………………………… Date………………..
Page 54
ANNEX E
STUDENT ACCEPTABLE USE POLICY (SAU)
All students must follow the rules outlined in this policy when using school ICT resources and
equipment, including internet access and the Virtual Learning Environment (VLE), accessed from
both in and outside of school. Breaking these conditions may lead to: close monitoring of the
student’s network activity, investigation of the student’s past network activity, withdrawal of the
student’s access, in some cases, criminal prosecution. The school is not responsible for any loss of
data on the network, computers connected to the network or data storage used on the network
(including USB memory sticks). Data held on the network will be backed up for a limited period.
Students are responsible for backups of any other data held. Use of any information obtained via
the network is at the student’s own risk. Student access to networked resources is a privilege, not a
right. Students will be expected to use the resources for the educational purposes for which they
are provided. Students are expected to use the network systems in a responsible manner. It is not
possible to compile a complete set of rules about what is, and what is not, acceptable however the
below should be a guide and in cases of dispute, the decision of Senior Management will be final.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
I will not create, send or post any material that is likely to cause offence or needless anxiety to other people or
bring the school into disrepute. I will not use language or images that could stir up hatred against any ethnic,
religious or other minority group.
I will use appropriate language – I will remember that I am a representative of the school on a global public
system. Illegal activities of any kind are strictly forbidden.
I realise that data held on the school network will be regularly checked by the IT Department or other members
of staff.
I will not reveal any personal information (e.g. home address, telephone number) about myself or other users
over the network.
I will not trespass into other users’ files, folders or emails.
I will not share my login details (including passwords) with anyone else. Likewise, I will never use other people’s
username and password.
I will ensure that if I think someone has learned my password then I will change it immediately and/or contact my
Head of Key Stage.
I will ensure that I log off after my network session has finished.
If I find an unattended machine logged on under another user’s username I will not continue using the machine –
I will log it off immediately.
I am aware that e-mail is not guaranteed to be private. Messages supporting illegal activities will be reported to
the authorities. Anonymous or unnamed messages, unsolicited commercial mail (junk mail/SPAM) and chain
letters are not permitted.
I will not use the network in any way that would disrupt use of the network by others.
I will report any accidental access to other people’s information, unsuitable websites or being sent inappropriate
materials that make me feel uncomfortable to my Head of Key Stage. I will also report any security risks or
suspicious behaviour involving the network or school equipment.
I will take responsibility for any portable devices, including those using USB, which I connect to the network and
the data they contain. I will only use these devices when logged on as a student and will take care to avoid
introducing viruses.
I will not attempt to visit websites that might be considered inappropriate or illegal. I am aware that downloading
some material is illegal & the police or other authorities may be called to investigate such use.
I will not download and/or install any unapproved software, system utilities or resources from the Internet.
I realise that students under reasonable suspicion of misuse in terms of time, activity or content may have their
usage closely monitored or have their past use investigated.
I will not receive, send or publish material that violates copyright law. This includes materials sent / received using Video Conferencing or Web Broadcasting.
I will not attempt to harm or destroy any equipment, work of another user on the school network, or even
another website or network connected to the school system. In particular, I will only connect my laptop to open
network sockets and will not remove any school equipment including cables to do this.
I understand that unapproved system utilities and executable files are not allowed in my work areas or attached
to e-mails.
I agree to comply with the acceptable use policy of any other networks that I access.
I agree to follow the school rules on the use of school network recourses and electronics. I will use
the network and all mobile devices in a responsible way and observe all the conditions explained in
both the E-Safety Policy and AUP Policy. I understand and accept the consequences of breaking
these rules.
Student Name…………………………………… Student Signature………………………………… Date…………………….
I understand that my son/daughter/ward has agreed to accept the terms of the E-Safety and
Student AUP Policy and confirm that I accept the terms of the agreement.
Print Parent/Guardian Name……………………………………………………………...…………
Parent/Guardian Signature……………………………………………. Date…………………….
Page 55
Page 46
ANNEX F
PARENTAL CONSENT FOR SCHOOL VISITS
As a consequence of the large number of outings and activities available to pupils at school, and the
administration burden for both parents and the school in obtaining individual permissions, we would
be grateful if you could complete the following proforma and return it to school at the start of the academic year. Where a charge of over £30 is levied for an activity or a visit, parents/guardians will always be informed in writing and given the option of the child / ward not taking part.
Name of Pupil (capitals please)……………………………………………………………………..
Date of Birth……………………
I give permission for the above named pupil to take part in organised school activities, outings and
matches, which may involve pupils leaving the school premises under staff supervision. The school
undertakes to take all reasonable measures to ensures the safety and well-being of pupils on all such
outings.
I understand that, in the event of an accident or illness, and where the school is unable to contact
parents or guardians, I will allow a member of staff to act in loco parentis and give permission for any
emergency, medical or surgical treatment to be carried out, including anaesthetic or blood
transfusion, as considered necessary by the medical authorities present. I include below a list of any
medical conditions, allergies or ongoing treatments of which the school should be aware that may
affect the above.
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
Signature of Parents / Guardian……………………………………………………………………
Name of Parent / Guardian (block capitals)………………………………………………………
Date……………………………...
Page 47
Page 48
ANNEX G
EXTRA ACADEMIC LESSONS
Parents who are concerned about their son/daughter’s
progress should contact the Head of Key Stage to discuss
the problem.
If you require your child to have any of the following, please
indicate by completing and returning this form.
I would like my child to receive Extra Academic Lessons (please tick as appropriate):
O
Learning Development Support Lessons @ £33.75 per 40 minute lessons.
O
Individual Academic Lessons @ £33.75 per 40 minute lessons.
O
Shared Lessons
O
Two Pupils
@ £25.50 each 40 minute lesson
O
Three Pupils @ £22.85 each 40 minute lesson
O
Four Pupils
@ £20.15 each 40 minute lesson
Extra lessons will be billed in arrears on your termly account after the lessons have taken place.
The School regrets that no refund can be given for missed lessons. A term’s notice, in writing, is
required to terminate extra lessons.
SUBJECT REQUIRED
1.
………………………………………………..
2.
………………………………………………..
3.
………………………………………………..
4.
………………………………………………..
Pupil’s Name: ………………………………………………….
Form: ……………..……………
Parent’s Signature: …………………………………………….. Date: …………………..………
Please complete and return to the School Office.
Please note no form of Extra Tuition / Activities can be taught by other than a School / Collegiate
employee, or take place on the Campus, unless it is officially booked through the School Office and
is at the standard School / Collegiate published rates.
Page 49
Page 50
ANNEX H
EXTRA ACTIVITIES
If you require your child to have any of the following, please indicate by completing and returning this form prior to the commencement of term. The standard charges are for 10 lessons
per term, and each lesson is of 40 minutes duration (except
Music, Diction, Chapter House Riding, Ballet lessons and
Tennis Coaching, which are 30 minutes duration. Terms vary in
length and so lessons may be redistributed so as to give 30
lessons in the year.
Archery (Group)
£182
Drama (Group)
£182
Modern Dance (Group)
£182
Ballet (group)
£182
Fencing (Group)
£182
Tap Dancing (Group)
£182
Diction
£229
Golf
£182
Tennis Coaching (Shared)
£182
Diction (Shared)
£182
Karate (Group)
£182
Bassoon
£229
Guitar
£229
Piano
£229
Brass
£229
Guitar (Shared)
£182
Saxophone
£229
Cello
£229
Music
£229
Singing
£229
Clarinet
£229
Oboe
£229
Viola
£229
Double Bass
Flute
£229
£229
Percussion
Percussion (Shared)
£229
£182
Violin
£229
Standard Riding Lesson - Group (Maximum 8 students per class) - 30 minute lessons
£369
Riding - BHSAI - (1:1) 30 minute lessons
£884
Riding - BHSII - (1:1) 30 minute lessons
£1170
Notes Riding: Prices shown are per term. BHSAI and BHSll lessons cover the riding skills required for this level
of Award. Examination charges will be extra to the cost quoted above. There can be no reduction or part credit
made for missed or failed lessons, non-attendance of rider for any reason (including sickness, study leave,
examinations, holidays, trips etc or absence / sickness / suitability / usability of horse/pony etc. If for any reason
a booked riding lesson fails to take place due to a decision or fault of the Riding Centre or Collegiate, a parent
or rider should notify the Principal, Mr Jandrell, within 48 hours in order that a replacement lesson can be
arranged. One term’s notice is required for removal of horse or ceasing lessons etc, made in writing to the
Principal. Charges for all of the above are required to be paid termly in advance.
ALL EXTRA LESSONS ARE PAYABLE TERMLY IN ADVANCE. A TERM’S NOTICE IS REQUIRED
IN WRITING TO THE PRINCIPAL IF A PARTICULAR SUBJECT IS TO BE DISCONTINUED. THE
SCHOOL REGRETS THAT NO REFUND WILL BE GIVEN FOR LESSONS MISSED.
If your child is taking extra music lessons, it may be that his or her tutor believes he or she will
require specialist music books, scores, lyrics, etc. In order to ensure that these are not ordered
without your consent, please indicate below what financial limit you would like to place on such music
books per term.
I agree to:
O £30
O £50
O £70
Other: Please specify £………….
Pupil Name:……………………………………………………… Form: ………………………...
Previous Experience: ……………………………………………………………………………….
Age:………………….
Parent’s Signature: …………………………………………….
Date: …………………………
Please return to the School Office.
Please note no form of Extra Tuition / Activities can be taught by other than a School / Collegiate
employee, or take place on the Campus, unless it is officially booked through the School Office and
is at the standard School / Collegiate published rates.
Page 53
Page 56
ANNEX J
PERMISSION TO DRIVE CAR TO COLLEGIATE
Request for permission for my child to drive a car to school (please tick as appropriate):
ONLY APPLICABLE TO STUDENTS IN YEARS 12 & 13
Day Pupils
O Daily
O Occasionally during week
1.
2.
3.
4.
5.
6.
7.
8.
Boarders
O Friday and Sunday
O Half Terms
O Beginning/End Term
The pupil must be in possession of a valid full driving licence.
Particulars of the vehicle (type, cubic capacity, model, registration number,
distinguishing features) must be given to the school in writing (see below).
The vehicle should be comprehensively insured, in possession of a valid MOT
(if required), safe and complying with all Road Traffic Act legal requirements.
No responsibility can be accepted for any loss or damage to the vehicle while
it is on the premises.
The vehicle may be used for journeys only to and from home/Collegiate.
It may not be used for journeys within the boundary.
It may not be used for “trips out” during the week, or at lunchtimes / after School.
Upon arrival at Collegiate the car keys must remain in the safe keeping of the
House Parent.
No lifts may be given to other pupils without the Head of Sixth Form’s prior permission.
The Head of Sixth Form will also need written permission from the parents/guardian of the
driver + passenger.
Permission may be withdrawn by the Head of Sixth Form at any time, either for
non-observance of these regulations, or for any behaviour with the vehicle
which is considered unreasonable or detrimental to general welfare.
The School Office will require a photocopy of:
a)
full driving licence
b)
valid MOT
c)
valid insurance details
Permission to use the vehicle will not start until one copy of this form has been returned to the School
Office / Head of Boarding with appropriate photocopies and the form has been signed and dated by
the Head of Sixth Form and returned to the parents.
Note: Any breach of school rules may result in this permission being rescinded.
Pupil’s Name: ………………………………………………….
Form: ……………..…………
Vehicle Type:………………………………………..Vehicle Make:……………………………
Cubic Capacity:…………………………………….. Registration No: ………...………………
Distinguishing Features…………………………………………………………………………
I give permission for my child to carry the following passengers (please specify):
…………………………………………………………………………………………………………..
…………………………………………………………………………………………………………..
Parent’s Signature: ……………………………………………….. Date: …………………..……...
Head of Sixth Form / Boarding Signature: …………………………………Date: ………………...
Page 57
Page 58
ANNEX K
PERMISSION TO BE A PASSENGER IN A CAR DRIVEN BY AN
AUTHORISED MEMBER OF THE SIXTH FORM
Request for permission for my son / daughter to be a passenger in a car driven by a member of the
Sixth Form who has been granted permission from the Head of Sixth Form to drive to and from
school
FOR INFORMATION: RULES FOR CAR DRIVERS
►
►
►
►
►
►
►
►
The pupil must be in possession of a valid full driving licence
Particulars of the vehicle (type, cubic capacity, model, registration number,
distinguishing features) must be given to the school in writing (see below)
The vehicle must be comprehensively insured, in possession of a valid MOT
(if required), safe and comply with all Road Traffic Act legal requirements
No responsibility can be accepted for any loss or damage to the
vehicle while it is on the premises
The vehicle may be used for journeys to and from home/Collegiate.
It may not be used for journeys within the boundary.
Permission must be obtained for occasional visits during the week
No lifts may be given to other pupils without permission of the
Head of Sixth Form/Boarding. The Head of Sixth Form/Boarding will also need
permission from the parents/guardian of the drive and passenger
Permission may be withdrawn by the Head of the Sixth Form at any time,
either for non-observance of these regulations,or for any behaviour with the
vehicle which is considered unreasonable or detrimental to General welfare
The School Office will require a photocopy of:
(a) full driving licence (b) valid MOT (c) valid insurance details
I give permission for my son / daughter to be a passenger in a car driven by an authorised member
of the Sixth Form as follows:
(Please delete as appropriate)
Any authorised driver in the Sixth Form - the following named drivers only:
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
I understand that I will accept full responsibility for any consequences that may result from my son /
daughter being carried as a passenger and that the Collegiate is free of any liability.
Parent’s Signature……………………………………………..
Date…………………………
Student’s Name…………………………………………………
Year………………………...
Page 59
Page 60
Please find in the following pages the School Transport Request Form for the new school
year. We would like to encourage your children to use this service as it can save you time
and money, as well as being kinder to the environment.
Whether you are a new or existing user, would you please complete and return the form
and include your home and mobile contact numbers for use in emergencies.
Detailed below are the names and contact numbers for the drivers. Please be aware that
these phones are not “hands-free” therefore, should you need to contact the driver, this is
best done using text message. Also included is the school emergency out of hours number
which is operational between 6 am – 8.30 am and 5.30 pm – 6.30 pm.
Route
Driver
Telephone Number
Route 1
Malcolm Bainbridge
07904 694055
Route 2
Graham Simpkin
07976 395947
Route 3
Colin Olver
07929 081959
Route 4
David Wilson
07958 736561
Route 5
Alan Cage
07960 013662
Route 6
Bruce Snowden
07985 467332
Route 7
Ron Bird
07790 471660
Route 8
John Hughes
07415 711524
Out of hours emergency
number (Bus enquires only)
07989 382625
We have added more routes and more stops. Now 8 bus routes and 52 pick up / drop
off points. We offer a bigger daily bus network than any other school.
By School Bus
Route 8 (Red)
Route 2 (Purple)
Route 1 (Blue)
Thirsk
Hovingham
Asenby
Summerbridge
Sheriff Hutton
Cundall
Ripley
Stillington
Ripon
Harrogate
Easingwold
Boroughbridge
Starbeck
Gt Ouseburn
Cattal Station
Farnham
Haxby
Clifton
Allerton Park
QEC
Wetherby
Nether
Poppleton
Boston Spa
Woodthorpe
Snaith
Saxton
Tadcaster Road
East Cowick
Tadcaster
~ Sherburn
Bishopthorpe
NRM - York
Thorne
Riccall
Doncaster
Ferrybridge
Route 6 (Yellow)
Askham Lane
Selby
Fork
Aberford
Route 7 (Brown)
Route 3 (Orange)
Long Marston
Alwoodley
Roundhay
Strensall
Shipton
Moor Monkton
Collingham
Adel
Earswick
Whixley
Knaresborough
Route 5 (Green)
Route 4 (Black)
We operate a daily pick up / drop off
service to / from Cattal Station to School
By Train
Knaresborough
Cattal
Station
Hammerton
Poppleton
York
Station
Starbeck
Harrogate
Hornbeam Park
Pannal
Weeton
Horsforth
Headingly
Burley Park
Ulleskelf
There is an excellent train service operated by “Northern Rail” which
means children can easily travel to School by train. Their website is:
www.NorthernRail.org. Our local station - CATTAL - is only 5 minutes
away and we offer a pick up / drop off service to meet the trains at the
beginning and end of the School day. In order to ensure there is always a
bus available to pick up / drop off your child you do need to let us know
that you intend using the rail service.
By rail to York City Main Line Railway Station we are
100 minutes from London (Kings Cross)
100 minutes from Manchester
150 minutes from Edinburgh
Church
Fenton
Sherburn
In elmet
Leeds
Cross Gates
Garforth
East Garforth Micklefield
South Milford
Queen Ethelburga’s Collegiate ~ Chapter House ~ King’s Magna ~ QE College ~ QE Faculty
Thorpe Underwood Estate, York - midway between Harrogate, York, Leeds and Wetherby
Tel: 01423 33 33 30 ~ Fax: 01423 33 14 44 ~ Email: info@QE.org ~ web: www.QE.org
Route 1 ~ Blue
Thirsk
Times
7.10 / 17.20
Zone
Route 4 ~ Black
Times
E
Ricall
Bus stop by water tower
National Rail Museum
Car Park - lower entrance
6.55 / 17.35
Market Square
Asenby
7.20 / 17.10
D
Crab & Lobster
Cundall
7.25 / 17.05
D
Village Centre by phone box
Ripon
7.40 / 16.50
D
Sainsbury’s car park
Boroughbridge
8.00 / 16.30
B
8.10 / 16.20
A
Market Square
Great Ouseburn
Crown Inn
QE
8.20 / 16.10
Route 2 ~ Purple
Hovingham
Times
Zone
6.55 / 17.15
E
Opposite Worsley Arms
Sheriff Hutton
7.10 / 17.00
E
7.20 / 16.50
D
Castle Inn
Stillington
White Bear Inn
Easingwold
7.30 / 16.40
C
7.32 / 16.38
C
White Bear Inn
Easingwold
York Road School
QE
8.00 / 16.10
Whixley (am)
8.05 /
A
Near Princes Lodge am only
Cattal Station (am)
8.10 /
Route 3 ~ Orange
Earswick
A
Times
Zone
7.00 / 17.15
D
Willow Grove
Strensall
7.02 / 17.10
D
Strensall Park
Strensall
7.07 / 17.05
D
The Ship Public House
Haxby
am Rydale Centre
7.13 / 16.55
C
pm Village Hall
C
C
C
Incidental Basis
Return Journey
Termly Basis
Single Journey
Each Day
Termly Basis
B
C
7.65
11.20
13.40
10.25 15.15
275
396
17.50
452
Roundhay
Times
Zone
7.00 / 17.20
E
Park Lane / West Park Avenue junction
Adel
7.15 / 17.05
D
am Bus stop - Holt Lane
Greenfield Court by Lawnwood Arms
Alwoodley
7.25 / 16.55
C
C
Collingham
C
Pull in by Lady Elizabeth Hastings School.
Junction by Linton Rd / Harewood Rd
B
B
7.45 / 16.45
Wetherby
7.50 / 16.35
QE
E
E
Ripley
Harrogate
E
E
E
7.20 / 17.15
D
7.30 / 17.05
D
7.40 / 16.55
C
7.45 / 16.50
C
7.50 / 16.45
B
Methodist Church
York Place car & coach park
Farnham
8.00 / 16.35
C
Farnham Lane opp. Main St Bus Stop
Allerton Park
8.10 / 16.25
B
Whixley (pm)
/ 16.20
A
Near Princess Lodge pm only
/ 16.15
QE
A
8.20 / 16.10
RAIL TIMETABLE
E
D
E
Knaresborough Road bus stops by Halfords
Cattal Station (pm)
E
7.05 / 17.30
Trinity Church
Knaresborough
Zone
Zone
Parking area near Boar’s Head Pub
Starbeck
E
Times
Bus stop by church
Starbeck
E
C
8.20 / 16.10
Summerbridge
E
C
Mercure Hotel
Route 8 ~ Red
Zone
Times
A
Route 7~ Brown
The Dexter Pub, Wigton Lane
From
To
Leeds
Departs Departs
AM
PM
Cattal
7.13
5.22
Burley Park
"
7.18
5.11
Headingley
"
7.20
5.09
Horsforth
"
7.26
5.05
14.20 15.10
Weeton
"
7.33
4.56
19.00 20.10
Pannal
"
7.39
4.52
Hornbeam Park
"
7.44
4.47
Harrogate
"
7.49
4.43
Starbeck
"
7.53
4.38
Knaresborough
"
7.59
4.34
8.08
4.26
BUS CHARGE ZONES (£) 2014 ~ 2015
7.35 / 16.35
8.20 / 16.10
D
Ferrybridge
7.00 / 17.30
Motorway Services area
Sherburn in Elmet
7.10 / 17.20
JP Plant Hire Nr Betteras Roundabout
By Saxon Court Estate
7.15 / 17.15
Moor Lane - B1222
Saxton
7.30 / 17.00
Church - Main Street
Aberford
7.40 / 16.50
Main Street, White Swan
Boston Spa
7.55 / 16.35
Clifford Moor Road bus stop by Wickham Ave
QE
8.20 / 16.10
Clifton
QE
Times
Route 6 ~ Yellow
Fare Code
Incidental Basis
Single Journey
Millfield Lane near Honda Garage
D
Doncaster
6.55 / 17.40
Wheatley Retail Park - T.K. Max
Thorne
7.10 / 17.20
Bus stop by bridge - entering Thorne
East Cowick
7.25 / 17.05
Bus stop by school
7.30 / 17.00
Bus stop by school
7.50 / 16.35
Quality Hotel
QE
8.20 / 16.10
C
7.45 / 16.25
7.15 / 17.15
Route 5 ~ Green
7.25 / 16.45
Nether Poppleton
E +£10
7.25 / 17.05
Main street bus stop by library
Tadcaster Road
7.30 / 17.00
Bus stop opposite York College
Woodthorpe
7.35 / 16.55
Moor Lane bus terminus - large bus layby
Askham Lane
7.40 / 16.50
St Joseph’s Court Bus Stop
Long Martston
7.55 / 16.30
Sun Inn
Moor Monkton Village
8.05 / 16.20
Village Centre
QE
8.20- / 16.10
Shipton D. Arms
Bus stop close to Dormouse pub
Zone
D
478
E
508
Priority : Number of seats on a route is Return Journey
358
539
612
649
685
limited. A) Priority given to parents Each Day
requiring return journey 5 days a week.
B) Next priority is given to parents wanting min of five single journeys per week eg every
am. C) Finally parents requiring two or three single journeys per week will be
accommodated if there is space. It is a condition that parents booking under the situations
of ( B ) or ( C ) above accept, if a bus route is at passenger capacity and then there is a
request for an additional booking under the situation of ( A ), the child travelling the least
number of journeys per week must lose the facility. This ensures the buses are used to the
maximum possible capacity on all journeys. Booking under ( B ) or ( C ), even at the
beginning of a term - for the whole term, cannot guarantee a seat for the whole term if
demand increases under ( A ) part way through a term.
Arrive / Depart Cattal
York
Cattal
7.57
4.45
Poppleton
"
8.01
4.33
Hammerton
"
8.09
4.26
8.12
4.24
Arrives Cattal
Note: Stop points and times may change before the start of
term. If you may wish to use our bus service please email Jane
Olver on: JO@QE.org and she will ensure you are on the email
list to receive the updated details.
SCHOOL TRANSPORT REQUEST FORM ~ Until June 2015
Please tick or complete the appropriate boxes
Route 1
Route 2
Route 3
Route 4
Route 5
Route 6
Route 7
Route 8
1. Select Route
2. State pick up point
3. Select Pass
State drop off point
Season Ticket
Single Journey
Mon
Tues
OR
Thur
Wed
5 day return
Fri
Please note : By signing this form you
agree to abide by the Terms & Conditions
incl giving one terms notice to cease.
am
pm
Any Comments:
Name of Student
Signed
Year
Date
Home
Mobile
Emergency contact
telephone numbers
Route 1 ~ Blue
Times
Mobile
Mobile
Zone
Thirsk
7.10 / 17.20
E
Asenby
7.20 / 17.10
D
Cundall
7.25 / 17.05
C
Ripon
7.40 / 16.50
D
Boroughbridge
8.00 / 16.30
B
Great Ouseburn
8.10 / 16.20
A
Times
Zone
Hovingham
6.55 / 17.15
E
Sheriff Hutton
7.10 / 17.00
E
Stillington
7.20 / 16.50
D
Easingwold
7.30 / 16.40
Easingwold
7.32 / 16.38
QE
8.00 / 16.10
Whixley (am)
8.05 /
A
Cattal Station (am)
8.10 /
A
Route 2 ~ Purple
Route 3 ~ Orange
C
Route 7~ Brown
Times
Zone
Roundhay
7.00 / 17.20
E
Adel
7.15 / 17.05
D
Alwoodley
7.25 / 16.55
C
Collingham
7.45 / 16.45
C
Wetherby
7.50 / 16.35
C
Times
Zone
Summerbridge
7.05 / 17.30
E
Ripley
7.20 / 17.15
D
Harrogate
7.30 / 17.05
D
Starbeck (Halfords)
7.40 / 16.55
C
Starbeck (Methodist Ch)
7.45 / 16.50
C
Knaresborough
7.50 / 16.45
B
Farnham
8.00 / 16.35
C
Allerton Park
8.10 / 16.25
B
Whixley (pm)
/ 16.20
A
Cattal Station (pm)
/ 16.15
A
7.02 / 17.10
D
Strensall
7.07 / 17.05
D
Haxby
7.13 / 16.45
C
Shipton D. Arms
7.25 / 16.45
C
Clifton
7.35 / 16.35
C
Nether Poppleton
7.45 / 16.25
C
Zone
E +£10
D
D
C
C
C
B
B
Pick
Up
Pick
Up
Drop
Off
Drop
Off
Route 8 ~ Red
Pick
Up
Drop
Off
Bus Charge Zones (£) Fare Code
Zone
A
Pick
Up
Drop
Off
Pick
Up
Drop
Off
Pick
Up
Drop
Off
Pick
Up
Drop
Off
E
E
E
E
E
C
Strensall
Version: 06/08/2014
6.55 / 17.40
7.10 / 17.20
7.25 / 17.05
7.30 / 17.00
7.50 / 16.35
E
E
E
E
E
D
D
Tadcaster Road
Woodthorpe
Askham Lane
Long Martston
Moor Monkton
Zone
7.00 / 17.30
7.10 / 17.20
7.15 / 17.15
7.30 / 17.00
7.40 / 16.50
7.55 / 16.35
7.00 / 17.15
6.55 / 17.35
7.15 / 17.15
7.25 / 17.05
7.30 / 17.00
7.35 / 16.55
7.40 / 16.50
7.55 / 16.30
8.05 / 16.20
Doncaster
Thorne
East Cowick
Times
Ferrybridge
Sherburn in Elmet
By Saxon Court Estate
Saxton
Aberford
Boston Spa
Earswick
Ricall
Route 5 ~ Green
Times
Zone
Times
Drop
Off
Route 6 ~ Yellow
Times
Route 4 ~ Black
Pick
Up
B
C
D
E
Incidental Basis ~ Single Journey
7.65 11.20 13.40 14.20
15.10
Incidental Basis ~ Return Journey
10.25 15.15 17.50 19.00
20.10
Termly Basis ~ Daily Single Journey
275
396
452
478
508
Termly Basis ~ Daily Return Journey
358
539
612
649
685
By Road
We are easy to reach by road, rail and air.
Pupils come from all parts of the UK and overseas.
By road we are 10 minutes from the A1, 25 minutes
from Leeds and 35
minutes from the M1 / M62.
from York / Harrogate, 40 minutes
Driving From A1(M)
Leave the A1 (M) at junction 47 signpost York/
Harrogate. Follow A59 (York) for 3 miles before
turning left on to B6265 (Boroughbridge). Follow
B6265 for 1½ miles watching for the signpost to QE
on the right hand side. Take this right hand turn and
follow road for 1 mile until you come to the main car
park (Gate F).
From York
Leave York on A59 following signs for Harrogate.
Continue for approx 9 miles. On the left hand side
are the A59 services (Sweet Basil Chinese Restaurant / BP Service Station). 1½ miles after
services, on the right hand side is junction with B6265 (Boroughbridge). Turn right and
follow the B6265 for 1½ miles watching for signpost to QE on the right hand side. Take right
hand turn and follow road for 1 mile (taking care of the sharp bends and oncoming traffic)
until you come to the main car park (Gate F).
We are easy to reach by road, rail and air.
Pupils come from all parts of the UK and overseas.
We can operate transport to
and from airports and railways
stations for the beginning and
ends of terms,
● Leeds - Bradford (LBA)
●
By Air
The North
Scotland
To fly to
Newcastle
Aberdeen
Edinburgh
Glasgow
Liverpool
Manchester
Humberside
Ireland
(LHR) - 50 mins
SCHOOL
Belfast
Dublin
● London-Gatwick (LGW) - 75 mins
The Midlands
Birmingham
East Midlands
Norwich
London
● Aberdeen
(ABZ) - 65 mins
● Belfast
● Edinburgh
(BFS) - 75 mins The South West
Cardiff
(EDI) - 65 mins
● Glasgow
(GLA) - 65 mins
● Southampton
(SOU) - 55 mins
Bristol
UK AIRPORTS
Heathrow
Gatwick
Luton
Stansted
The South
Southampton
By Helicopter
Our Campus has its own Helipad to CAA standards.
(Hard surface, with full markings, night lighting and wind direction “sock”).
If you wish to land on our Helipad it is essential you phone ahead and gain permission first, giving an expected
arrival time. We have a large number of children and staff all over our campus. We have a recognised Health
and Safety procedure of alarm lights, sirens, roadway and pathway barriers etc, that must be activated before
any helicopter may land or take off. If we know when you will arrive we can meet you with one of our golf
buggies.
Contact telephone numbers:
Estates Department:
01423 33 32 91
Admissions Department: 01423 33 33 30
Out of hours number:
01423 33 39 01
Email:
info:QE.org
When approaching the helipad be mindful of nearby trees AND the tall rugby field flood lighting posts!
The nearest Air Traffic Control: RAF Linton on Ouse.
See normal approach and position of helipad below. This approach causes the least noise to our neighbours!
OS X
446242
OS Y
459141
Post Code
YO26 9SS
Lat (WGS84)
N54:01:34 (54.026200)
Long (WGS84)
W1:17:44 (-1.295612)
LR
SE462591
mX
-144226
mY
7140514
The Collegiate Foundation
Queen Ethelburga’s
Academy ~ College ~ Faculty ~ School
Chapter House Preparatory School
Thorpe Underwood Estate
York. YO26 9SS. England
Tel: 01423 33 33 00 Fax: 01423 33 14 44
Email: info@QE.org
Web: www.QE.org
SCHOOL TRANSPORT
Enquiries regarding the buses & rail travel should be made to: The School Transport Co-ordinator :
Tel: 01423 33 33 00
The buses are available for booking on a termly basis in advance and the charge can be placed on the school
bill. A full term’s notice is required to cease use of the bus service or the bus charge will be billed in lieu of notice. It is also possible for students to book the bus on an incidental basis, if there is a space available, 2-3 days
in advance through the school office, and the associated cost will be charged to the school account.
All the times are approximate, but as a general guide, parents should be at the stopping points prior to these
times to be on the safe side. Once you have checked availability, please complete the form and return to the
school office.
The school office is open from 8.00 am - 5.30 pm. It is possible that the buses will return after this time. If you
are unable to collect your child from the bus stop at the correct time, you may need to ring the number below.
Out of hours telephone number: 07989 382 625
Terms & Conditions
Priority ~ The number of seats on each bus route is obviously limited. A) Priority is always given to parents requiring a return journey five days a week. B) The next priority is given to parents wanting a minimum of
five single journeys per week eg every morning. C) Finally parents requiring two or three single journeys per
week will be accommodated if there is space.
It is a condition that parents booking under the situations of ( B ) or ( C ) above accept, if a bus route is at
passenger capacity and then there is a request for an additional booking under the situation of ( A ), the child
travelling the least number of journeys per week must lose the facility. This ensures the buses are used to the
maximum possible capacity on all journeys. Booking under ( B ) or ( C ), even at the beginning of a term - for the
whole term, cannot guarantee a seat for the whole term if demand increases under ( A ) part way through a
term.
Travel time between stops will vary according to traffic and weather conditions. Scheduled times are therefore
subject to small variation. There may be a restriction in the amount of time a bus can wait safely at scheduled
locations. It is therefore essential that students must be at their respective stops a minimum of 5 minutes before
scheduled departure time. Similarly, parents collecting their children from the return service must also be
present 5 minutes before scheduled arrival time.
If parents are not able to reach the bus service to collect their child, the child will be retained on the bus and
returned to school to be taken to the boarding house from where they can be collected. If an emergency occurs
and you are unable to collect your child until quite late, we can make arrangements for your child to have supper
and if necessary, we can provide overnight accommodation, night clothes etc.
Unless the school office has received prior notification, children will not be handed over to friends or neighbours.
All buses are fitted with seatbelts. It is therefore conditional that children wear their seatbelts at all times. Each
We reserve the right to exclude any child from the bus service for the breach of these terms or for continued
misbehaviour.
Important Note: Buses will only stop to pick up or drop off pupils at the stops designated in this
booklet / form. Asking the bus driver to do you a “favour” and pick up / drop off elsewhere will mean,
when this becomes known, the practice will be stopped and the driver will lose his job.
Only the Governing Body has the authority to vary a bus route. Thank you.
The Collegiate Trustees wish to draw to your attention the opportunity that exists to make
payment of all, or part, of the School fees by means of a lump sum advance payment. In
this way you can save substantial amounts of money. The QE Scheme is competitive and
the rates of discount offered are kept under frequent review. Moreover, since its use helps
the Collegiate, it indirectly benefits both present and future generations of Ethelburgian’s.
Further details of the scheme are covered in the question and answer format that follows.
Any person may pay an advance fee payment if the child in question is already attending
one of our Schools or is registered to attend at some future date. Please ask our Registrar’s
Admissions Department for further details
Question
Answer
Question
Answer
Question
Answer
Question
Answer
Question
Answer
Question
Answer
Question
Answer
Question
Answer
Can any person pay an “Advance Fee Payment”?
Yes. An “Advance Fee Payment” may be paid by parents, grandparents, guardians or any
other person, company, firm, partnership or Trust able to help a child’s education.
So my Company can make a payment?
Yes. Your own Company Accountant or Financial Advisors will be able to tell you if this is
deductible against your Company Tax but we can send the Invoice to absolutely anyone.
We can accept payment in virtually any currency from any Country in the World. This can be
useful for people living overseas who have problems making several overseas bank transfers
per year. One payment transfer can often be very beneficial to them.
How much money do I need to have available?
This depends on when the money is paid, for what period in advance you wish to pay for, the
age of your child and whether they are a day pupil or a boarder. Each case is different.
Ask our Accounts Department, to work out some, no obligation, figures for you. If you have a
particular amount of money in mind let them know and they can see how long this can
provide cover for and what is the total amount of savings it will bring you.
Can the conditions be changed once the “Advance Fee Payment” has been paid?
Normally no changes in the conditions of the contract can be made. However, the Collegiate
does reserve the right to vary the conditions in the event of there being some change in the
law. In such a case the Trustees would make every effort to ensure that subscribers to the
scheme did not suffer any financial loss.
What does the “Advance Fee Payment” provide?
It secures fees at a given rate per term for anything normally between one year and three
years. The arrangement can just be for the basic fees or it can be wider, at your choice, to
include other things such as extras and uniform etc. The further ahead you pre-pay fees for,
the bigger the “discount” given. There is no minimum or maximum period - you decide.
What about fee increases that happen each year?
We can estimate future increases and you can thus freeze the price. If fees actually go up
more than we estimate for coming years you pay no more. If they go up less, the difference is
re-credited to your scheme! This is one of the attractions of the Scheme - the ability to protect
against large and unexpected increases in fees in coming years.
What is the position if my child is receiving some form of Scholarship, Award or Bursary?
Fear not. Full allowance is made of any remissions you are currently entitled to. It simply
means you need to make a smaller “Advance Fee Payment”. When we work out the amount
needed we show you the full calculation so you can see quite clearly how the figure you need
to pay has been arrived at and the amount of the savings you will make.
Are there circumstances in which the “Advance Fee Payment” may be repaid?
If a child leaves the school prematurely we simply re-work the calculation for the period they
have been with us and you are refunded the balance. It is important, however, that proper
notice must have been given, otherwise one term’s fees may be deducted from the refund;
also, any fees/extras outstanding at the time will be deducted from the refund.
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Why is now a good time to make an “Advance Fee Payment”
When you start your Scheme the “deal” becomes fixed, so if the “discounts” offered at
another time are lower you do not lose out. When deciding what “discounts” should be
applied, the Trustees look at current and predicted long term interest rates, inflation and the
future costs of them providing independent education. The Trustees believe that the
“discounts” currently being offered under the QE “Advance Fee Payment” Scheme are as
high as they are ever likely to be and that in future they are likely to be considerably less.
Why else is this Scheme attractive?
There can be many reasons. We had, for example, a father who, aware he had a terminal
illness, wished to ensure he provided sufficient money whilst he was able to control what his
money was spent on. In this case he wanted to cover absolutely everything until the child left
QE, so provided for basic fees, extras, uniform, trips - even pocket money.
Grandparents, anxious to ensure their grandchild receives a first class independent education
can forward pay all the necessary fees.
The QE “Advance Fee Payment Scheme” can for example be used as part of a divorce
settlement where one party, or the other, wishes to ensure that independent school fees will
be paid regardless of a change in circumstances or some reduction in willingness to carry on
with something agreed previously.
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In all the circumstances above the contract can be very specific as to who would receive any
repayment if a repayment was due. In this way parents, relatives or others, can ensure the
money they wish to give to provide for independent education is not diluted or spent on other
things, even if they are no longer around to be able to intervene.
What sort of “discounts” can I expect?
If you pre-paid boarding fees for the next several years ahead the “discount” applied to your
scheme keeps rising from 0.5% for the first term up to a maximum of 50% per term. For
example for a child who is a boarder, starting in Year 7 and going through to complete Year
13, you could possibly expect to save anything up to £25,000 compared to what you might
expect to pay in total, paying one term at a time.
In the event of the “Advance Fee Payment” securing more fees than are required, may the
excess be applied to a brother / sister with us?
Yes.
What if at a later date my child switches from being a day pupil to being a boarder or vice
versa?
If you know that this is likely, for example, your child might be a day pupil up until the last two
years of 6th Form - Year 12 and Year 13 - and then wish to be a boarder before going off to
University, then this can be taken into account from the start when calculating the amount of
money needed. If it is an unexpected change of circumstances then either you would need to
pay more into your Scheme or you become due a refund.
How quickly do I need to decide?
You take as long as you wish. However be aware the “discounts” applied can change from
month to month. The “discounts” applied to you will be fixed at the time you enter the
Scheme. When we give you your official quotation calculation we guarantee the “discounts”
for a period of one month. Thereafter they may be subject to change. If you join the Scheme
before the expiry of the one month you enjoy the guarantee that the “discounts” will be
maintained at the quoted rate for the duration of your pre-paid time. If you join the Scheme
later when “discounts” may be lower, then your Scheme will utilise the lower “discounts” for its
duration. At the present time the Trustees are very confident that the current “discount” rate
will be the highest it is ever likely to be and that in the near future they are very likely to be
reduced.
Are payments subject to inheritance tax?
Private UK payments made from capital for education are usually wholly exempt from inheritance tax if they are made by the child’s parent or person responsible for their education and
maintenance. Payments made by grandparents and others are exempt provided the donor
survives for 7 years, and are subject to reduced rates of tax if he or she survives for more
than 3 years. In addition, certain gifts are exempt from tax whether or not the donor survives
for 7 years, namely the first £325,000 of gifts made at death or during the previous 7 years.
As UK taxation rules constantly change, and if you wish to use this Scheme to reduce your
potential inheritance tax charge upon your death, you should seek the independent advice of
a qualified professional Financial Advisor. Many people have utilised such “Advance Fee
Payment” Schemes for just this purpose of tax savings and of course get the huge added
benefit of the big “discounts” which are also made.
Are there set times when I can join the Scheme?
No you can start at any time during the year and this applies to both Senior and Junior
Schools.

Joining Instructions

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