2016 Mochitsuki Stage Coordinator

Mochitsuki 2016 Stage Coordinator Job Description
Mochitsuki is celebrating its 20th year. Many aspects of the stage performance are well established and
loved, but there is always room for improvement. The Stage Coordinator has the opportunity to bring fresh
ideas to make the stage program a strong attraction and support the overall mission of the event. This is a
position that requires energetic ideas, clear communication, knowledge of performance needs, attention to
detail and a team spirit. Mochitsuki 2016 will be held Sunday, January 31, 2016 at Portland State University,
Smith Memorial Student Center.
Planning
In collaboration with the Mochitsuki Planning Committee, review past year evaluations and determine:
 the performers
 master of ceremonies or other format
 performance show times
 budget
 timeline
 volunteer needs
 coordination with Green Room volunteer
The stage coordinator is encouraged to suggest new performers or a different format, but will retain many of
the current performers. Familiarity with the local community is helpful, but contacts and suggestions will be
provided.
The timeline for designing the program and confirming the performers is to be coordinated with the overall
publicity and sponsorship calendar.
The stage coordinator will attend some planning meetings from May to January to confirm arrangements for
the stage program, but is welcome and encouraged to attend any planning meetings as his/her time allows.
Performer Coordination
The Stage Coordinator establishes contact with the performing groups to determine performance time,
contact person, stage needs, fees, gather information for publicity, website, written program, MC
introduction, and determine availability for pre-event publicity, as well as day of event check in, etc.
Event Day
Stage Coordinator establishes a day of event load in and technical check process.
Directs the stage manager and coordinates with the PSU facility staff.
Supervises volunteers for back stage and front of house, with help, if needed
Arranges for the greeting and seating of dignitaries like the Consul of Japan
Makes sure the program runs smoothly and on time
Expresses appreciation to the performers
Provides information to the treasurer for performer payment
Evaluation
Stage coordinator participates in post-event evaluation and provides files and information that are useful for
the next year.
Honorarium for this position is $700
Application
Please provide a statement of interest, including any experience you have had with Mochitsuki in Portland
and a resume by Monday, May 11, 2015.
Send materials via e-mail to: Elizabeth Uemura Spannring, elizabeth@mochipdx.org
For questions, contact: Valerie Otani, otani@easystreet.net
2015 Performance Schedule
11:30: UNIT SOUZOU ▪ Taiko
11:50: Dance Leo ▪ Japanese Festival Dance
12:05: The International School ▪ Choir
12:15: Alton Takiyama-Chung ▪ Storytelling
12:25 Stage set-up
1:00: Emcee Introduction, Consul General Furusawa
1:05: Utsuki Kai ▪ Mochi Pounding
1:15: Alton Takiyama-Chung ▪ Storytelling
1:30: Sahomi Tachibana Dancers ▪ Japanese Classical Dance
1:45: Takohachi ▪ Japanese Taiko & Folk Dance
2:00: Stage set-up
2:30: Oregon Koto Kai ▪ Koto
2:50: Fujinami-Kai ▪ Japanese Classical Dance
3:05: Japanese International Baptist Church ▪ Choir
3:15: Portland Taiko ▪ Asian American Drum Performance
Emcee, Alton Takiyama-Chung