ECOES User Requirements Specification (URS) v2

Transcription

ECOES User Requirements Specification (URS)
Electricity Central Online Enquiry
Service (ECOES)
User Requirements Specification (URS)
Version:
Status:
Effective from date:
Document Reference:
2.0
Final
26th March 2015
MRA ECOES URS
2015-16 MRA Service Company Limited. All rights reserved. No part of this publication may be reproduced or
transmitted in any material form (including photocopying or storing it in any medium, by electronic means and
whether or not transiently or incidentally to some other use or publication) without the permission of MRA Service
Company Limited.
Page 1 of 100
Change History:
Version
Number
Status
Date of Issue
Reason for Change
0.1
Indicative Draft
05/03/2014
First indicative draft
0.2
Updated
Indicative Draft
02/04/2014
Updates from the previous drafting
0.3
Draft
30/07/2014
Review of previous drafting
0.4
Draft
13/08/2014
Update following IREG review
1.0
Final
06/11/2014
Final version issued
2.0
Final
26/03/2015
Final version for 26/03/2015 ECOES Release issued
Document Controls:
Name
Responsibility
Date
Approval:
MRA Issues Resolution
Expert Group
Confirmation that content meets requirements of stakeholders in
25/03/2015
relation to the ECOES
Authorisation:
MRA Delivery Manger
Authority to Issue to interested persons via publication on the
MRASCo Website
25/03/2015
Circulation:
Name
Reason for Issue
MRA Executive Committee
For Information
MRA Issues Resolution Expert Group
For Information
ECOES Interested Participants
For Information
Secretary of State
For Information
MRASCo Ltd
For Publication
Page 2 of 100
Contents
1.
Introduction ..................................................................................................... 7
1.1
Background .............................................................................................. 7
1.2
Document Purpose .................................................................................. 7
1.3
Procedure for Updating this Document ..................................................... 7
1.4
References............................................................................................... 8
1.5
Relevant Terms ........................................................................................ 8
1.6
User Requirements Specification Overview .............................................. 9
1.7
Budgetary Constraints .............................................................................. 9
2. Business Requirements Overview ..................................................................10
2.1
File Transfer Protocol (FTP) Requirements .............................................10
2.1.1
Data Transfer Network (DTN)...........................................................10
2.1.2
DTN Gateway ..................................................................................10
2.2
Data Requirements .................................................................................10
2.3
System Audit ...........................................................................................10
2.4
User Support ...........................................................................................11
2.4.1
Outages and Downtime ....................................................................11
2.5
User Creation Management ....................................................................11
2.6
Data Protection and Information Security ................................................12
2.6.1
Access .............................................................................................12
2.6.2
Password Control .............................................................................12
2.7
Company Groups ....................................................................................14
2.8
Account Deletion .....................................................................................15
2.9
Download All User Account .....................................................................15
3. ECOES Data ..................................................................................................15
3.1
Provision of MPAS Data ..........................................................................15
3.2
Upload Files ............................................................................................15
3.3
Provision of Meter Information.................................................................17
3.3.1
Update and Maintenance of Meter Information .................................18
3.4
Data Storage ...........................................................................................19
3.5
Historical Information ..............................................................................19
3.6
Future Information ...................................................................................20
4. The Website ...................................................................................................20
4.1
Key Features...........................................................................................20
4.2
MPAS-sourced Data/Information .............................................................20
4.3
Main Display Screen ...............................................................................20
4.3.1
Supply Number ................................................................................23
4.3.2
Supplier History ................................................................................23
4.3.3
Registration Status ...........................................................................23
4.3.4
Metering Point Status .......................................................................23
4.3.5
Supplier History and Objection Commentary ....................................24
4.3.6
Objection History ..............................................................................24
4.3.7
Expanded MPAS-sourced ‘Smart’ dataset .......................................24
4.4
Non-MPAS-Sourced Data .......................................................................24
4.4.1
Distributor ID Field ...........................................................................24
4.4.2
Supplier’s Company Name Field ......................................................24
4.5
Derived Data/Information ........................................................................25
4.6
Search Facility ........................................................................................25
4.7
New Meter Serial Number (MSN) Search Function .................................26
4.8
Additional Functionality ...........................................................................26
4.9
Flags .......................................................................................................27
4.9.1
Related Metering Point Flag .............................................................27
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4.9.2
Export MPAN Flag ...........................................................................28
4.9.3
Metering Point Status Flags .............................................................28
4.9.4
Other Flags ......................................................................................29
4.10 Installing Supplier ....................................................................................30
4.11 Expanded MPAD for Smart Metering ......................................................30
4.12 Contact Details ........................................................................................31
4.12.1 Supplier Contact Details ...................................................................31
4.12.2 Distribution Business Contact Details ...............................................31
4.12.3 Supplier Agent Contact Details.........................................................32
5. ECOES Report ...............................................................................................33
6.
5.1
Consolidated Monthly Report ..................................................................33
Non-Domestic Customer Access ....................................................................33
6.1
Managing the Customer ..........................................................................33
6.1.1
Creating a Customer Account ..........................................................33
6.1.2
Amending the Customer Details .......................................................35
6.1.3
Removing a Customer .....................................................................35
6.1.4
Suspending and Reinstating an Account ..........................................35
6.1.5
Portfolio Management ......................................................................36
6.1.6
Escalation ........................................................................................36
6.1.7
Bulk Load a Portfolio ........................................................................36
6.1.8
Manually Adding to a Portfolio ..........................................................36
6.1.9
Supplier Validating Pre-Authorised Portfolio MPANs ........................37
6.1.10 Change of Supplier ..........................................................................38
6.1.11 Deleting from a Portfolio ...................................................................38
6.1.12 Searching a Portfolio ........................................................................38
6.2
Reports ...................................................................................................38
6.2.1
Full Portfolio .....................................................................................38
6.2.2
Data Available Online .......................................................................39
6.3
Archiving .................................................................................................39
6.3.1
Non-Domestic Customer ..................................................................39
6.3.2
Customer Portfolio Amendments......................................................39
7. MAP14 Transaction Files ...............................................................................40
7.1
Service Levels .........................................................................................40
7.1.1
Throughput.......................................................................................40
7.1.2
Availability ........................................................................................40
7.2
File Upload ..............................................................................................40
7.3
File Naming Convention ..........................................................................40
7.4
Number of Transactions per File .............................................................40
7.5
Upload Process .......................................................................................40
7.6
File Validation .........................................................................................41
7.7
Feedback Advice.....................................................................................41
7.8
Directory Polling ......................................................................................41
7.9
File Processing Prioritisation ...................................................................41
7.10 Response for Files Passing Validation ....................................................42
7.10.1 Delivery Mechanism .........................................................................42
7.10.2 Naming Convention..........................................................................42
7.10.3 Format .............................................................................................42
7.11 Response File .........................................................................................42
Group H – Header ..........................................................................................42
Group M – PPMIP Data ..................................................................................43
Group A – MPAN Registration Data ...............................................................43
Group B – Meter Id (Serial Number) Registration Data...................................43
Group F – Footer............................................................................................43
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7.12 MPANs or Meter Serial Number not found ..............................................43
7.13 Flow Description and Examples ..............................................................43
8. D0312 Maintenance Screen ...........................................................................44
8.1
Where the User is the Current Appointed MOP .......................................44
8.2
General Rules .........................................................................................44
8.2.1
Amending a Meter Installation ..........................................................45
8.2.2
Amending the ETD of a Meter Installed ............................................45
8.2.3
Amending the EFD of a Meter Installed ............................................45
8.2.4
Deleting a Meter ...............................................................................45
8.2.5
Adding a Meter .................................................................................45
8.3
Where the User is not the Currently Appointed MOP ..............................46
8.3.1
Installing a Meter ..............................................................................46
8.3.2
Amending a Meter Installation ..........................................................46
8.4
Reports ...................................................................................................48
8.4.1
Regular D0312 Reports....................................................................48
8.4.2
New D0312 Reports .........................................................................48
8.4.3
Old D0312 Reports ..........................................................................49
8.4.4
Regular D0312 Reports Available for Download ..............................49
9. Duplicate Metering Records ...........................................................................50
9.1
Data processing ......................................................................................50
9.1.1
Daily data consolidation process ......................................................50
9.1.2
Duplication update procedure...........................................................50
9.2
General Rules .........................................................................................50
9.2.1
Resolving duplications .....................................................................50
9.2.2
Duplication notes..............................................................................51
9.3
Reports ...................................................................................................51
10.
Outstanding Requirements .........................................................................51
Appendix A) Requirements Catalogue..................................................................53
I)
Introduction ....................................................................................................53
II)
Requirements .................................................................................................53
Appendix B) Glossary of Terms ............................................................................67
Appendix C) Data Dictionary Requirements..........................................................69
I)
MPAS-Sourced (Current) ...............................................................................69
II)
MPAS-Sourced (Current) ...............................................................................70
III)
Non MPAS-Sourced (Current) ....................................................................71
Appendix D) Report(s) Format ..............................................................................72
Appendix E) D0312 Validation ..............................................................................74
I)
Purpose..........................................................................................................74
II)
Assumptions ..................................................................................................74
III)
Validation Rules to be Employed ................................................................74
i)
Outcomes.......................................................................................................76
ii)
Validation Process Steps ...............................................................................78
IV)
Recorded Data ...........................................................................................85
V) Data Retention within the Database ...............................................................85
VI)
History Retention of Processed D0312 Files ...............................................86
VII)
Reports .......................................................................................................86
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VIII)
Acceptance and Implementation .................................................................89
IX)
Method for correcting any D0312 data ........................................................89
X) Validation of Manual Updates.........................................................................90
XI)
Error Correction ..........................................................................................90
XII)
Ongoing Requirements ...............................................................................91
Appendix F) MAP14 PPM Payments Allocation ...................................................92
I)
MAP14 Transaction Files ...............................................................................92
i)
Flow Description.............................................................................................92
ii)
MAP14 Data Item Names and Descriptions ...................................................93
iii)
File and Flow Examples .................................................................................95
II)
Additional Filtering for Pre-Payment Transaction Allocation ...........................96
i)
Filtering the PPMIP File Sent to ECOES ........................................................96
ii)
Transaction Routing Flag ...............................................................................96
iii)
Removing a Transactions Routing Flag ..........................................................97
III)
Meter Matching in PPMIP Allocation Process .............................................97
i)
Purpose..........................................................................................................97
ii)
Definitions ......................................................................................................97
iii)
Meter Serial Number Matching .......................................................................97
iv) Algorithms ......................................................................................................98
Algorithm 0 – Exact Match.....................................................................................98
Algorithm 1 – Remove all Non-Alphanumeric Characters ......................................98
Algorithm 2 – Alpha instead of Numeric used ........................................................98
Algorithm 3 – Extra Zero after Board Code ............................................................99
Algorithm 4 – missing zero after Board Code ........................................................99
Algorithm 8 – Missing ‘B’ Board Code .................................................................100
Algorithm 10 – apply algorithms 1, 2, 3, 4 & 8 .....................................................100
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1. Introduction
1.1 Background
ECOES is a database containing information regarding electricity meter points and is
primarily designed to assist with the triangulation of data during the customer transfer
process. It is also used to provide benefit to MRA parties in other key areas. This service is
funded by electricity Supplier and Distribution Businesses and is governed under the MRA.
1.2 Document Purpose
The purpose of this document is to:

Fully document all technical requirements for the Electricity Central Online Enquiry
Service (ECOES) database;

Act as a specification for a new ECOES Technical Service Provider (TSP) to develop
the system if required in the future;

Document requirements to be tested against a new system if one is developed;

Document requirements against which the existing system can be regression tested;
and

Enable End-Users to understand and utilise any functionality changes.
1.3 Procedure for Updating this Document
This document must be updated wherever a change to the MRA, MAP15, or any other
product, adds, amends or removes a requirement for ECOES.
The process for managing issues and developing technical changes for ECOES can be seen
in the process map displayed in Figure 1 below:
Page 7 of 100
ECOES
IREG Assess if
Change is only
Technical
GDCC
ECOES
YES
GEMSERV Draft
Paper for IREG
Issue Raised
NO
NO
Via Normal MRA
Change Process
IREG Review and
Agree Changes
GEMSERV Draft
Paper for MDB/
MEC
GEMSERV Issue
RFI for Comment
IREG Review
Responses and
Agree Change
GDCC
GDEG Access if
Change is only
Technical
YES
GEMSERV Draft
Paper for GDEG
GDEG Review
and Agree
Changes
GEMSERV Issue
RFI for Comment
MDB/MEC Agree
Proposal and
Costs
GDEG Review
Responses and
Agree Change
GEMSERV Raise
Paper to MEC/
Board for Funding
Add to Release
Details
Figure 1: The process for updating changes to this document is aligned, but not directly connected, to the
process for updating changes to the GDCC URS.
1.4 References
The following documents contain additional information pertaining to the requirements for the
ECOES, or they have been referenced within this ECOES URS:

Version 10.8 of the Master Registration Agreement (MRA), effective 6th November
2014;

Version 11.1 of the Data Transfer Catalogue (DTC), effective 6th November 2014;
and

Version 4.3 of the MRA Agreed Procedure for The Electricity Central Online Enquiry
Service (MAP 15), effective 6th November 2014.
1.5 Relevant Terms
Defined terms used within this document are referenced in Appendix B), including crossreferences to the source of the terms used.
Page 8 of 100
1.6 User Requirements Specification Overview
The requirements presented in this document and its appendices represent the objectives,
constraints, and needs for the ECOES Application Set, as agreed by parties to the MRA, as
being required for ECOES. As such, this reflects the expected functionality of the ECOES as
available from 6th November 2014.
These requirements are comprised of the following:

This MRA ECOES User Requirements Specification which provides context and
the scope, relevant facts, constraints, context and overarching requirements;

The ECOES Requirements Catalogue – lists specific user requirements including
cross-references where appropriate Appendix A);

The ECOES Data Dictionary – sets out the conceptual data needs for the ECOES
database Appendix C); and

A glossary of the terms used within these requirements Appendix B).
1.7 Budgetary Constraints
Any solution developed must demonstrate optimisation of costs versus benefits by avoiding
unnecessary development and resultant operational costs.
The ECOES TSP should therefore allow for volumetric based pricing to provide some degree
of cost predictability.
As part of any change proposal, the ECOES TSP will be asked to impact assess the new
requirements, and costs shall be agreed firstly by MDB and then MEC/Board.
Page 9 of 100
2. Business Requirements Overview
This section provides an overview of the ECOES database and its relationships. It also
describes the general factors that affect the database and its requirements. This section does
not state specific requirements, but instead is intended to provide context to the user
requirements contained in Appendix A).
2.1 File Transfer Protocol (FTP) Requirements
Secure File Transfer Protocols (sFTP) to be in place for:
 MPAS provider and MOP update files;

MAP14 PPMIP files; and

ECOES Consolidated Report extract.
2.1.1 Data Transfer Network (DTN)
The DTN is the private virtual network utilised by operators in the GB electricity market for
the transfer of information between parties. The Data Transfer Services Agreement (DTSA)
governs information flows across this network, and the structure of data flows to be sent and
received with regard to Green Deal Plans is governed via the MRA Data Transfer Catalogue
(DTC).
2.1.2 DTN Gateway
Through working with the DTN Service Provider, the ECOES TSP is responsible for
establishing a Gateway to the DTN. All monitoring of this Gateway will be carried out by the
ECOES TSP to ensure that it is available to receive data.
2.2 Data Requirements
Conceptually, there is a requirement to maintain a number of sets of associated data 1.
Distribution Businesses and Suppliers are required to ensure data is provided and maintained
in accordance with the timescales detailed in Appendix C) of this document. These will
provide the key information needs of the ECOES database.
2.3 System Audit
For the purposes of audit management, the ECOES system is required to record the:

Identity of the user;

Origin of transaction;

Unique transaction reference(s);

Time and date of the transaction: and

Details of the transaction, event, or user action with copies of new and old values
where data has changed.
The system should be capable of accommodating the scrutiny of formal and informal audits
by MRASCo (or its agent), or any other person legally entitled to carry out such an audit.
1
These requirements are not intended to dictate the physical data structure, it is expected that all data would be
normalised within the database.
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2.4 User Support
The ECOES TSP will provide a technical support helpdesk. This helpdesk will interact with
the CAS in order to manage all technical issues and queries, i.e. it is not expected that the
ECOES TSP will provide a helpdesk service to end users. The CAS will be responsible for
managing end-user enquiries.
The CAS may contact the ECOES TSP through a number of media such as telephone or email to a dedicated mailbox. All enquiries raised to this helpdesk will be logged with a unique
reference to allow for tracking of progress.
2.4.1 Outages and Downtime
Planned downtime is notified to the CAS, who notifies all MRA Contract Managers, giving at
least 5 working days’ notice. Unplanned outages should be resolved as soon as possible.
Where the timescales below are not possible, the ECOES TSP should notify the CAS, who
will notify all MRA Contract Managers of the scheduled date for reinstatement of the service.
In any case, as soon as the unplanned outage is identified it should be notified to the CAS
and all MAUs with an expected time for reinstating the service.
Outages will be resolved within the following timescales:
1. Critical (Service not usable): 4 hours
2. Major (Service functional but at least one primary function not usable): One Working
Day
3. Minor (Functionality still usable but inconvenience increased): Three Working Days
4. Cosmetic (Functionality not affected, workarounds available): Fixed in next available
release.
With the exception of any planned downtime and unplanned outages, ECOES is available to
users 24 hours a day, every day of the year.
A support service is available during working hours (8am to 6pm, Monday to Friday). In the
event of any outage or downtime, during non-working hours, the timescales above will begin
at the first working hour.
2.5 User Creation Management
The CAS shall maintain and provide necessary data, which shall include contact details, in a
mutually agreeable format, to the ECOES TSP in order that Company Groups can be set-up
and maintained by the ECOES TSP. This information shall exclude non-domestic customers.
This data provided shall include:

Additions and withdrawals, as well as any movement of Role and MPID from one
Company Group to another. A Role and MPID combination may only exist within one
Company Group at any one time.

Additions and withdrawals of non-industry Users who have been granted access by
MDB, described in MAP15.
It shall be the responsibility of the CAS to determine the validity of the Company Group, MPID
and Role.
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The ECOES TSP shall provide each Company Group a single ‘Master Admin User’ (MAU).
When notified by CAS of additional Users the ECOES TSP shall create the MAU account and
liaise with that company using the contact details provided by CAS.
The MAU shall have the ability to create more users, and grant privileges associated with
users. The MAU, or their delegated alternate within their Company Group, shall be
responsible for arranging the resetting of passwords, re-enabling or reinstating accounts, and
creating new users.
2.6 Data Protection and Information Security
On selecting an MPAN as described in section 4.6, the user will be asked whether they have
a legitimate reason for viewing the data. On selecting ‘No’, the user will be returned to the
search results page. On selecting ‘Yes’, the user will be taken to the main screen displaying
information for the selected MPAN (see section 4.3).
For Suppliers, the security question will be whether the user is the current Supplier, has the
current Supplier’s permission, or has the customer’s permission to access the full data for the
MPAN.
Every transaction made on ECOES is recorded by the ECOES TSP and has a reference
number that can be traced to an individual user.
The ECOES TSP may be requested by the CAS to provide reports, e.g. on usage levels by
user type.
2.6.1 Access
All users require a user name and password, which is provided by the ECOES TSP. This
must be entered and accepted before a user can begin a search.
Users of ECOES are Suppliers, MPAS Providers, Distribution Businesses, Supplier Agents
(Data Collectors, Meter Operators, Data Aggregators, PPMIPs and Meter Asset Providers),
and other users agreed by MDB such as the Department of Work and Pensions (DWP) and
the National Consumer Council. Non Domestic Customers may also access ECOES and the
requirements for this are described in section 6 (A guideline for ECOES Non-Domestic
Customer Access Requirements).
Each Supplier/MPAS, etc., has control of their own security settings and can control access
to data by users within their organisation. Each organisation has one nominated individual
who co-ordinates access by other users by means of a security matrix.
Agents (Data Collectors, Data Aggregators & Meter Operators) are assigned their own
Username and Password, however Suppliers may choose to restrict what data is available to
them.
Other agents employed by Suppliers who do not have an MPID in MDD, such as sales agents,
can be assigned Usernames and Passwords by a Supplier, however responsibility for their
actions will remain with the Supplier.
2.6.2 Password Control
Generation
By default, the ECOES system shall generate a random password in relation to each of the
following events:
Page 12 of 100

On creation of a new user;

Where a user account has become locked;

Where an account is to be reactivated following deletion as set out in section 2.8;

In all cases, the new password will be provided by the system to the user via an email
address, which shall be stored within the system.
It shall be possible for this functionality to be overridden by the CAS at Company Group level
such that the MAU or other authorised user will be able to create a password for the user and
communicate this outside the system.
System and MAU generated passwords will all conform to the rules set out below.
Format
The format of each user password shall conform to the following rules:

Must not contain repeat characters

Must contain a mixture of alpha and numeric characters

Must be at least eight characters in length

Must not be reused within the last 10 passwords, nor

within the last three months
Where a user is creating a new password and it does not meet the rules, they will be
presented with a message containing details of the rules for password creation.
Password Expiry
The MAU for each Company Group shall have the ability to set a user’s password expiry to
one of 90, 60, or 30 days, with 90 days being the default.
All users will receive on-screen reminders when they log in to the system within five days of
the password expiry date, and be prompted to re-set their password.
All new passwords must conform to the rules as set out above.
Where a password has expired, but the account deletion date is not yet reached, the user
will, when logging on, be prompted to request a new password via an on screen message.
The MAU will be able to set the content of this message at Company Group level. The default
value shall be “Your account is locked, please contact your administrator.”
Note that if a MAU account is locked due to password expiry, they will need to contact the
ECOES TSP to obtain a new password.
Account Locking
Should any user enter an incorrect password three times within a fifteen minute period the
account shall temporarily lock out, and shall need re-enabling manually by a user with suitable
privileges.
Show last three attempts
When a user logs in successfully the user shall be provided with information showing the last
three login attempts, date and time, and whether or not the login attempt was successful.
Concurrent Users
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The Service shall prevent any single user account from being used concurrently.
Limit of MPAN views
All ECOES users shall be limited to 600 daily views of MPAN details page. The remaining
views for that day are displayed at the top of MPAN details page. Every time a user views
MPAN details, the count of views remaining for that day reduces by one.
Users that reach MPAN view limit, will be presented with the following message: “Further
attempts to view MPAN Details will result in you being locked out of ECOES for the remainder
of the day.”
If the user has exceeded the daily limit of MPAN views the following message will be
displayed: “Daily limit of MPAN views has been reached. You will now be logged out of
ECOES and locked out for the remainder of the day. Your account will automatically be reenable at midnight.”
After this message is displayed users will be automatically logged out of ECOES and have
their accounts locked for the remainder of the day. Locked user accounts will be unlocked
immediately after midnight every day.
Users that have had their accounts locked by exceeding MPAN view limit will not be able to
log on to ECOES and will be presented with the following message: “User could not be logged
in (Daily MPAN views exceeded)”
Once a user has been locked out there is no mechanism to override this.
CAS will be notified of cases where a user exceeded the limit of MPAN views on two or more
days within the previous 30 calendar days. This report will include the following details:

UserID

Date

MPAN Views

User Name

Last Name

First Name

CompanyName
2.7 Company Groups
A Company Group shall be responsible for one or more Market Participant Identifiers
(MPIDs), and on occasions operate more than one market role (e.g. Data Collection and
Meter Operation). Each MPID and Role may have one or more users associated with the
MPID & Role. The Service shall be able to accommodate such a relationship, and allow users
to assume the part of multiple MPID and Role for which the Company Group is responsible.
In any event, a combination of MPAS and Distributor with a Supplier Role shall not be allowed
as this may create issues with regard to data confidentiality. The CAS shall be responsible
for ensuring that this is enforced within the data provided under User Creation and
Management described in section 2.5 below. The Service shall also allow MPID and Role to
be added or removed from a Company Group, and any such change shall affect all of their
users. Non-industry Users who do not have a MPID shall be provided access to the Service.
Page 14 of 100
The Service shall provide a maintenance screen that allows the ECOES TSP to set up and
maintain Company Groups. This shall form part of the Service and access shall only be
available to the ECOES TSP.
2.8 Account Deletion
The MAU for each Company Group shall have the ability to set users accounts to be deleted
automatically after 180, 120, or 90 days of inactivity with 180 days being the default.
MAUs will be able to request reports containing information regarding accounts that are
approaching their deletion date.
If an account is deleted, authorised users will be able to reinstate the account using the same
User ID in line with Password Control requirements as set out in section 2.6.2.
2.9 Download All User Account
The Service shall provide a report that gives the MAU the ability to download all their
Company Group users’ user details, other than their password, including their role and
privileges. This report may assist the MAU when undertaking an audit of their users. If the
Report Download privilege is to be granted, the user must have their email address
populated.
3. ECOES Data
3.1 Provision of MPAS Data
Metering Point Administration Service (MPAS) Data is provided by use of an Upload File.
This should contain any data items, for which the sender is responsible, that have changed
since the last Upload. Each Upload File should reflect the number of fields and field size
consistent with the DTC. It should include a sequence number, sender ID, date and time.
MPAS Providers send updates from their MPAS Registration System to Electricity Central
Online Enquiry Service (ECOES) in one file every day, upon completion of Total Daily
Processing. The format and content of the Upload File is detailed in the next section.
3.2 Upload Files
Upload Files are provided to ECOES by each MPAS Provider in the following format, via
sFTP. Data Items showing a J number are as defined in the DTC.
Headers and footers should be completed as defined in the User File Design Specification
(UFDS), and should include a file sequence number. The ECOES TSP validates headers and
footers only and does not validate the data included in the file. In the case of an error within
the header or footer, the ECOES TSP will co-ordinate directly with the MPAS Provider that
sent the file.
Two types of Upload File can be sent, a full extract or an incremental update.
Full extracts are sent when an MPAS Provider sends its first Upload File to ECOES or on
agreement between ECOES and the MPAS Provider if necessary. The file will contain all
information for all MPANs belonging to that MPAS.
Page 15 of 100
Incremental updates are sent every day and include every Metering Point Administration
Number (MPAN) belonging to that MPAS, for which one or more data items have changed
since the last Upload File was sent.
The following format is used for both full extracts and incremental updates:
Flow Name:
MPAS Data Extract
Flow Description:
From
MPAS
Group
AA MPAN
Data
To
ECOES
Range Mandatory/
Optional
1-*
J number
1
0
0
0
0
0
0
0
0
0
0
1
0
0
1
1
0
0
1
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
J0003
J1036
J1037
J1038
J1039
J1040
J1041
J1042
J1043
J1044
J0263
J0084
J0049
J0220
J0301
J0147
J0658
J0071
J0308
J0076
J0300
J0082
J0307
J0080
J0297
J0183
J0163
J0334
J0205
J0218
J0219
J0178
J0675
J0210
J0066
J0306
0
0
0
-
Version
Item Name
Field Length
MPAN Core
Metering Point Address Line 1
Metering Point Postcode
Address Effective From Date
Supplier Id
Effective From Settlement Date (REGI)
Trading Status
Trading Status Effective From Date
Meter Timeswitch Code
Meter Timeswitch Code Effective From Date
Line Loss Factor Class Id
Effective From Settlement Date (MSLLFC)
Profile Class Id
Effective From Settlement Date (MSPC)
Standard Settlement Configuration Id
Effective From Settlement Date (SCON)
Measurement Class Id
Effective From Settlement Date (MSMC)
Energisation Status
Effective From Settlement Date (MSES)
Data Aggregator Id
Data Aggregation Type
Effective From Settlement Date (DAA)
Data Collector Id
Data Collector Type
Effective From Date (DCA)
Meter Operator Id
Meter Operator Type
Effective From Date (MOA)
GSP Group Id
Effective From Settlement Date (MSGG)
13
40
40
40
40
40
40
40
40
40
10
8
4
8
1
8
3
8
3
8
2
8
4
8
1
8
1
8
4
1
8
4
1
8
4
1
8
2
8
Supplier Identifier
Transaction Reg Number
Receipt Date
10
10
8
BB
1-*
Registration
Data
Page 16 of 100
Range Mandatory/
Optional
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Group
Notes:
J number
-
Item Name
Receipt Close of Day Indicator
Entry Date
Effective From Date
Cancelled Indicator
Effective To Date
Change of Tenancy Indicator
Annulment Date
Objection Receipt Date
Objection Close of Day Indicator
Objection Entry Date
Objection Removal Receipt Date
Objection Removal Close of Day Indicator
Objection Removal Entry Date
Objection Status
Old Objection Status
Created Date Time
Created By User Name
Objection Created Date Time
Objection Created By User Name
Objection Removal Date Time
Objection Removed By User Name
Created By File Identifier
Objection Created By File Identifier
Objection Removed By File Identifier
Field Length
1
8
8
1
8
1
8
8
1
8
8
1
8
1
1
14
30
14
30
14
30
30
30
30
Group AA should list current MPAD data for all MPANs, including disconnected MPANs. Group BB
should list historical Supplier/Registration details for each MPAN identified.
This flow may be sent as a full extract or as an incremental extract. The incremental extract reports on
those metering points that have changed since the last time an extract (full or incremental) was
performed. It also includes those metering points which were updated / inserted in the past but have an
effective from date change after the date the last report was run.
3.3 Provision of Meter Information
Meter Information is provided to ECOES by the Meter Operator (MOP) appointed to the
MPAN. There can be more than one meter present at an MPAN and information for all meters
is displayed on ECOES.
The MOP will provide the following information, on an MPAN Core basis, by means of a
D0312 flow, via the DTN:

Meter Serial Number (J0004);

Meter Asset Provider ID (J1677);

Meter Type (J0483);

Date of Meter Installation (J0848); and

Date of Meter Removal (J1269).
The format, content and rules for population of the D0312 are defined in the DTC.
The D0312 is sent in one or more daily files from each MOP, each containing one D0312 flow
with data for all MPANs for which there has been a change to one or more of the data items
included in the flow since the last update was sent. A MOP can send more than one file in a
day, however no more than 10 files will be sent in one day by an individual MOP without prior
permission from the CAS.
Page 17 of 100
When the data flow is received by ECOES, any previously held information is overwritten.
If a MOP intends to send a bulk update of Meter Information, they will liaise with the CAS
prior to sending it and the CAS will liaise with the ECOES TSP to arrange a suitable time and
method for this to take place.
Where it is not possible to update ECOES by means of a D0312 flow, correction of any D0312
data will be manually carried out by the MOP in ECOES using the on-line D0312 update form.
3.3.1 Update and Maintenance of Meter Information
The population exercise required to update the website with the Meter Information, pre-exists
the implementation of ECOES. Procedures for this will be developed as a pre-implementation
activity to ensure the events occur in a controlled matter. Such activity is out of scope of this
MAP, and any procedures will be managed by MDB.
The trigger for MOPs sending a D0312 is a change to the value of ANY data item within the
data flow.
An update must be sent to ECOES following a change to the value of any of the data items
noted above, within 10 Working Days of any such change. The D0312 is a definitive statement
of meters at a Metering Point, such that all available information relating to all Settlement
meters (excluding check meters) at a MPAN must be included, regardless of which data item
value has changed.
The trigger for sending a D0312 is a change to the value of a data item. It is not required, for
example, on a CoS where the Meter Information remains unchanged. However, a Change of
Measurement Class would necessitate a change to the Meter Type Value.
These data items shall be published on the ECOES website for each meter present at an
MPAN, excluding check meters, and information shall be updated in accordance with
changes notified via D0312 flows. ECOES will validate meter information received (see
Appendix A)III)), and will overwrite changes as received provided data is from appointed
MOP.
The metering scenarios in which updates to ECOES via the D0312 may be expected are:
Non Half Hourly (NHH)
 Install Metering System (New Connection)

Removal of Metering System

Reconfigure/Replace Metering System

LDSO Replaces Metering System/Removal of Metering System (MOA has to follow
up with a D0150 if an LDSO replaces a meter)

Change of Measurement Class (NHH to HH)

Coincident Change of Supplier and Change of Measurement Class (NHH to HH)

Investigate Inconsistencies (MOA sends a D0150 if required after resolving a meter
fault; potentially this could involve some meter work that is relevant for the D0312)
Half Hourly (HH)
 Install Metering System (New Connection)
Page 18 of 100

Reconfigure/Replace Metering System

LDSO Replaces Metering System/Removal of Metering System (MOA has to follow
up with a D0268 if an LDSO replaces a meter)

Change of Measurement Class (HH to NHH)

Coincident Change of Supplier and Change of Measurement Class (HH to NHH)

Registration Transfers from CMRS to SMRS

Removal of a Metering System

Investigate Metering System (MOA sends a D0268 if required after resolving a meter
fault; potentially this could involve some meter work that is relevant for the D0312)
Where the most recent D0312 received into ECOES contains a Date of Meter Removal
(indicating all meters for the MPAN have been removed) this date will be displayed on the
Results Detail Form.
Exceptional Events
Events such as, for example, a Bulk Change of MAP ID, may result in abnormally large
volumes of updates needing to be sent to ECOES. Where such an event is planned, the party
responsible for the bulk change will inform the ECOES Provider of the anticipated volume of
updates and, where necessary, will arrange for the updates to be phased.
Frequency and Batching
The D0312 file should be compiled on a ‘batch’ basis, that is to say it should not be issued
per MPAN, but should contain all MPANs for which changes to data items are being notified.
More than one D0312 file may be sent per day from each MOP.
3.4 Data Storage
Data required for ECOES is stored in a central database containing both MPAS and nonMPAS information. ECOES is updated overnight.
When an Upload File is received, the MPAS data held for each MPAN in the Upload File will
be overwritten, although ECOES will keep a record of the Supplier history for each MPAN
(every previous, current and pending Supplier, along with effective to and from dates, will be
shown). Objection history will also be shown. ECOES will not keep a history of any overwritten
data in the website viewer.
Historical metering information from D0312 flows will be stored in a background table in
ECOES.
3.5 Historical Information
The data on the Website is generally that which is effective at the time of viewing. The
exception is that the website also shows for each MPAN a record of all Registrations, historic
or future, which have been Accepted by MPAS, including those that were subsequently
unsuccessful due to an Objection, and a record of all Objections received and whether they
were upheld or not.
Information for the most recent 28 months shall be held.
Page 19 of 100
3.6 Future Information
Future changes are not shown until the date they become effective, except pending
registrations.
4. The Website
4.1 Key Features

The Service provides an online portal to view data for all electricity Metering Points
from a single website, received from multiple sources.

Data may be provided through Distribution Businesses, or their Appointed MPAS
Agent, and Suppliers, or their agents if appropriate.

Registration data (as held in the MPAS Registration System) is available to view,
once an MPAN has been selected.

The Website will have the ability to ‘flag’ Metering Points, which are non-standard,
derived from values within the prevailing registration MPAD – An example being
MPANs with an MTC within the Related MPAN range, rather than having a
supplementary look-up table for MTC.

One individual is given control of security settings for each Supplier and Distribution
Business. They are then able to control access to data by other users, using a
security matrix that only they may access.

Non-Domestic Customers can have access to view ECOES data in relation to their
Metering Points.
4.2 MPAS-sourced Data/Information
All Distribution Businesses will be responsible for the provision of data sourced via MPAS
Registration Systems to the Website. The list of data to be uploaded and maintained in line
with that held in MPAS is provided below. The specified data items are coded within Industry
documents and participants systems and this structure and format should be maintained in
the Website.
4.3 Main Display Screen
ECOES displays the following information on the main screen once an MPAN has been
selected:
MPAS Data (sourced from daily Upload File)
Data Item
Format
Example
Supply Number
See section 4.3.1
MPAN Core
INT (13)
1200010118217
Distributor Name and
MPID
MPID = CHAR (4), then
text in brackets
LOND (London)
GSP Group
_X (area)
_C (London)
GSP Group effective
from date
DD/MM/YYYY
09/08/2005
LLF Class
INT (3)
009
Notes
See section 4.9.2
Page 20 of 100
Data Item
Format
Example
LLF Class effective
from date
DD/MM/YYYY
09/08/2005
Metering Point Address
9 Address Fields, each
CHAR (40)
Centurion House
Monument Street
London
Metering Point
Postcode
CHAR (10)
EC3R 8AJ
Metering Point Status
Provided in format
CHAR (1), but
explanatory text is
displayed in place of
the 1 character code
provided in the file.
Traded
Notes
Display only address fields
populated in Upload File (e.g. if
only 2 address fields provided,
address will only occupy 2 lines)
See section 4.3.3 below.
Text is displayed as follows:
Code = N, Text = ‘New
Connection’
Code = T, Text = Traded
Code = U, Text = Untraded
Code = D, Text = Disconnected
Metering Point Status
effective from date
DD/MM/YYYY
09/08/2005
Measurement Class
CHAR (1)
C
Measurement Class
effective from date
DD/MM/YYYY
09/08/2005
Profile Class
INT (2)
03
Profile Class effective
from date
DD/MM/YYYY
09/08/2005
SSC
CHAR (4)
0393
SSC effective from date
DD/MM/YYYY
09/08/2005
MTC
INT (3)
845
MTC effective from date
DD/MM/YYYY
09/08/2005
Supplier ID
CHAR (4)
LOND
Current registered Supplier as
provided in Upload file
Effective from
Settlement Date (REGI)
DD/MM/YYYY
09/08/2005
Date from which current
Supplier is registered
Energisation Status
Provided in CHAR (1),
but explanatory text is
displayed in place of
the 1 character code
provided in the file.
Energised
See section 4.9.3
Energisation Status
effective from date
DD/MM/YYYY
09/08/2005
Data Aggregator
MPID: CHAR (4)
UKDC (IMServ
Europe Ltd)
MPID and full name displayed
UKDC (IMServ
Europe Ltd)
Name: CHAR (40)
Data Collector
MPID: CHAR (4)
Name: CHAR (40)
Will not be provided if
Measurement Class = C (Half
Hourly)
See section 4.9.1
Text is displayed as follows:
Code = E, Text = Energised
Code = D, Text = De-energised
Page 21 of 100
Data Item
Format
Example
Notes
Meter Operator
MPID: CHAR (4)
Name: CHAR (40)
LOND (EDF Energy
Customer Field
Services)
Data Aggregation Type
CHAR (1)
H
Data Collector Type
CHAR (1)
N
Meter Operator Type
CHAR (1)
H
Data Aggregator
effective from date
DD/MM/YYYY
09/08/2005
Data Collector effective
from date
DD/MM/YYYY
09/08/2005
Meter Operator
effective from date
DD/MM/YYYY
09/08/2005
Previous Supplier ID
CHAR (4)
LOND
Previous registered Supplier as
provided in Upload File
Previous Supplier
effective from date
DD/MM/YYYY
09/08/2005
Effective From Date provided in
Upload File
Previous Supplier End
Date
DD/MM/YYYY
09/08/2005
Effective To Date provided in
Upload File
Meter Information (sourced via D0312)
Reference
Data Item
Format
Example
J0004
Meter Id (Serial Number)
CHAR (10)
S98E58765
J0848
Date of Meter Installation
DD/MM/YYYY
09/08/2005
J1269
Date of Meter Removal
DD/MM/YYYY
09/08/2005
J0483
Meter Type
CHAR (5)
K
J1677
Meter Asset Provider ID
CHAR (4)
SIEM
Notes
Other Information (sourced from users or the ECOES database itself)
Data Details
Format
Example
Notes
Data of last update and MPID of
MPAS or MOP that last updated
information relating to that MPAN
CHAR (50)
“Last updated by
LOND MPAS on
09/08/2005”
Current Supplier’s full trading name
CHAR (40)
EDF Energy
Provided by the Supplier
Previous Supplier’s full trading name
CHAR (40)
EDF Energy
Pending Supplier’s full trading name
CHAR (40)
EDF Energy
Current Supplier’s contact telephone
number
CHAR (14)
020 7090 1000
Provided by the
Supplier.
See section 4.12
Previous Supplier’s contact
telephone number
CHAR (14)
020 7090 1000
Provided by the
Supplier.
See section 4.12
Page 22 of 100
Data Details
Format
Example
Notes
Pending Supplier’s contact
telephone number
CHAR (14)
020 7090 1000
Provided by the
Supplier.
See section 4.12
Note that several fields might be unpopulated if the MPAN has not yet been Registered by a
Supplier. Some fields are only shown if the Registered Supplier has given permission for
these to be displayed to the specific user. If the user does not have the relevant permission,
‘withheld by Supplier’ will be displayed in place of the field.
Further data items might be added to ECOES in the future.
4.3.1 Supply Number
The current Supply Number, in the format set out in Schedule 5 of the MRA, is published on
the Website, in addition to the individual Data Items that make up the Supply Number, supplier
history and registration status.
The information to be populated in the Supply Number is obtained by ECOES via the daily
Upload File received from each MPAS Provider.
4.3.2 Supplier History
Information as to the current Supplier, and previous Suppliers, together with their period of
Registration, is published if permission is given by the relevant Supplier. In addition,
information regarding Supplier Registrations, that were accepted but subsequently cancelled
as a result of an upheld Objection, is also published. For the avoidance of doubt, Applications
for Registration that were Rejected by the MPAS Registration System are not published by
the Website, since these are not entered into the MPAS Registration System and cannot
therefore be uploaded to the Website.
4.3.3 Registration Status
The current status of some Registrations is highlighted, derived from the status in the MPAS
Registration System. These are:
i.
ii.
Registration under Objection; and
Incomplete [Untraded] Registration.
4.3.4 Metering Point Status
The Website has the functionality to ‘flag’ the status of some Metering Points, derived from
the status in the MPAS Registration System. These are:
i.
ii.
iii.
iv.
v.
New Connection (Derived from Meter Point Status held in MPAS Registration
System);
De-Energised (Derived from Energisation Status value D in MPAS held in MPAS
Registration System);
Disconnected (Disconnection Date populated (J0473) in MPAS Registration
System);
Related MPAN (Derived from MTC held in MPAS Registration System based on
range set out in MDD); and
Export MPAN (Derived from LLFC held in MPAS Registration System, based on
MDD LLF Class Indicator).
Page 23 of 100
vi.
Green Deal MPAN (Derived from GD Plan EFD and GD Plan ETD held in MPAS
Registration Systems)
The CAS shall be responsible for ensuring that the ECOES provider has up to date
information enabling it to derive such status(es) from the source identified above.
4.3.5 Supplier History and Objection Commentary
A standard text shall be used to explain the Objection history and the current status of a
Registration where an Objection is in place. For example:



Previously upheld Objection – [MPID] objected to this registration on dd/mm/yyyy
and did not remove this objection. Supplier liability remains with [MPID]. This change
of Supplier was unsuccessful;
Objection raised and withdrawn – [MPID] objected to this registration on dd/mm/yyyy.
[MPID] subsequently Withdrew this registration on dd/mm/yyyy. Supplier liability
remains with [MPID]. This change of supplier was not successful; and
Currently under Objection – [MPID] objected to this registration on dd/mm/yyyy, and
the registration is still under objection.
File IDs relating to Registration and Objection flows shall be shown.
4.3.6 Objection History
Any current Objection and a history of previous Objections will be published with a standard
contextual script.
4.3.7 Expanded MPAS-sourced ‘Smart’ dataset
Requirements, identified by the Smart Metering Implementation Programme, have been
integrated into the MPAD comprise of a number of data items and fields, which will be
integrated into the Update File.
Presentation of the expanded dataset received from MPAS in ECOES is set out in section
4.3.
4.4 Non-MPAS-Sourced Data
All Suppliers are responsible for the provision of data sourced via Supplier Agent Systems to
the Website. The list of data to be uploaded and maintained in line with that held in MPAS is
provided in Appendix C)III). The specified data items are coded within Industry documents
and participants’ systems and this structure and format should be maintained in the Website.
4.4.1 Distributor ID Field
The Distributors MPID and Trading name shall be published for each MPAN. Distribution
Businesses shall be responsible for ensuring this information is accurately maintained on the
Website.
4.4.2 Supplier’s Company Name Field
The Supplier’s Trading Name shall be provided for each MPAN (linked to the relevant
Supplier MPID). Suppliers shall be responsible for ensuring this information is accurately
maintained on the Website.
Page 24 of 100
4.5 Derived Data/Information
The Website has the functionality to identify the “Installing Supplier” based on MPAS sourced
registration data and MOP sourced meter installation data. The “Installing Supplier” is the
Registered Supplier on the date of meter installation.
4.6 Search Facility
The website provides a facility whereby users can search on the following data items:
MPAN Core (J0003):
→
Provided to ECOES via the daily Upload File
→
Format = INT(13)
→
E.g. 1200010118217
[Elements of] Metering Point Site Address:
→
→
Search possible on:
 House Number/Name
 Building Name
 Street
 Town/City
 Format = CHAR(40)
Metering Point Postcode:
→
→
Format = CHAR(10)
Meter Serial Number (J0004):
→
Provided to ECOES via the D0312 flow from MOPs
→
Format = CHAR(10)
→
E.g. S98E58765
Results are based on the information held in the website, which in turn is based on the criteria
applied by the source, e.g. MPAN and Address are as held in MPAS. Searches based on
information that does not match the source criteria will not return a result, with the exception
of searches by Meter Serial Number (MSN), which will return results differing only with
respect to special (non-alpha numeric) characters.
When searching by MSN, ECOES will retrieve results where the MSN differs from that
entered in relation to the inclusion or exclusion of special characters.
The steps below will be followed when undertaking a search.
MPAN only entered:
1. User enters MPAN
2. User clicks ‘search’
3. One MPAN is returned on screen showing the following information: MPAN Core,
Address (incl. postcode), GSP Group, Trading Status and Distributor ID 2
4. User selects the MPAN (go to next section) OR clicks ‘New Search’ (go back to step
1)
Other search criteria entered:
1. User enters address field, postcode or meter serial number
2
N.B. Ideally this screen should also display the Meter Serial Number for each MPAN.
Page 25 of 100
2. User clicks ‘search’
3. New screen displays all matching MPANs, up to a maximum of 200. If there are more
than 200 matches, an error message will show as described below.
4. All matching MPANs are displayed along with their Address (incl. postcode), GSP
Group, Trading Status and Distributor ID.
5. Users selects the required MPAN (go to next section) OR clicks ‘New Search’ (go
back to step 1)
Upon selecting an MPAN, the User will go to the security screen (see section 2.62.6).
In the event that a user attempts to search on an invalid parameter (e.g. an MPAN, which
does not exist), an error message appears as in the following examples:

Invalid MPAN: “MPAN must be a 13 digit number” or “No matching MPAN found”

Unknown parameter entered (e.g. non-existent town): “No Matches found. Please
change the search criteria”

Search parameters too wide (if more than 200 results would be displayed): “Too
many matches found, please refine the search”.
4.7 New Meter Serial Number (MSN) Search Function
The ECOES screen enables parties to search for Meter Serial Numbers.
The results are displayed within the screen for a single MPAN including:

Address,

Distributor,

Supplier Registration History including EFD and ETD,

Meter Operator (MOP) appointments including Effective From Date (EFD) and
Effected To Date (ETD),

Meter History with ability to filter to show the MSN history associated with the MPAN,
including the MPID of the MOP who submitted the D0312 or the manual update that
equalled the MSN that had been queried.

A new User Privilege has been introduced such that a user assigned to this privilege
will be able to access the new screen and be able to search accordingly for data
within that screen.
4.8 Additional Functionality
The following additional functionality is available:
Print:


Click on the ‘print’ option on the main screen
All information on the screen will print on one page in a readable size.
Change password:
 Click on ‘change password’ option on main screen

User will be asked to confirm current password, enter new password, and confirm
new password
Page 26 of 100

If current password is correct and new password is confirmed, user will be informed
that their password has been changed.
Logout:
 Clicking on ‘logout’ will return the user to the home page
Return to the search results screen:
 Selecting this option will return the user to the list of MPANs returned as a result of
their last search
Begin a new search:
 Selecting this option will return the user to the search entry screen
Select ‘more history details’:
 On selecting this option, the file Ids and any relevant Objection information are also
shown for Registrations displayed (for current, pending and previous Suppliers)
Select ‘show unsuccessful Registrations’:
 On selecting this option, details of Registrations that were not successful (due to an
Objection that is raised and upheld) are also shown

Registrations that are Rejected by MPAS are not counted as unsuccessful
registrations as they are not held in MPAS systems and will not be included in the
daily Upload Files.
Associated Meter Serial Numbers:
The Service shall show all Meter Serial Numbers associated with the MPAN, and associated
data. The Service shall also advise the user of how many MPANs the Meter Serial Number
is associated with, and a facility that shall list all of the MPANs and addresses where there
an association.
Letter Creation Facility:
ECOES gives MPAS Providers and Distributor users with the appropriate privileges the ability
to create letters directly from the Website. These letters are in relation to Supply Number
Enquiries for onward distribution to customers.
A number of letter templates will be available to the user, who may enter the customer name
and modify the postal address.
The user is able to search (e.g. by address) and select MPANs that they wish to be included
in the letter. They may also choose which MPAN’s address should be included in the letter
and may subsequently amend this.
Once a letter is submitted, ECOES will advise the user of any previous letters sent in relation
to that letter including the date, time, name and address included in the previous letter/s.
Once created the letters will be stored in order for the user to download and save a zip file
containing all letters submitted since the last download.
4.9 Flags
4.9.1 Related Metering Point Flag
A Related Metering Point can be identified via the Meter Timeswitch Code (MTC) held on
MPAS. ECOES is informed of the MTC via the daily Upload File from MPAS.
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An up to date record of which MTCs are used for Related Metering Points (as defined in
MDD) shall be provided to the Website which shall ‘flag’ the MPANs accordingly, and update
the flag whenever the MTC changes. The CAS shall be responsible for ensuring that the
ECOES provider has up to date information specifying those MTCs that indicate a Related
Metering Point.
The ECOES TSP is informed by the CAS of the range of MTCs, which indicate a Related
Metering Point and any revisions to this range.
The CAS can identify Related MTCs by referring to Market Domain Data (MDD). A Related
MTC shows the value “T” in the column “MTC Related Metering System Indicator” of the
“Meter Timeswitch Class” table of MDD. The CAS will inform the ECOES Provider (via email)
of all MTC values for which this indicator is set to “T”. The CAS will monitor MDD for any
changes to these values and, in the case of any change; they will inform the ECOES TSP
within 5 Working Days of the change.
ECOES will identify any MPAN with a ‘Related’ MTC on the main display screen by showing
the MTC in red and displaying the text “Related Metering Point” below the MTC.
4.9.2 Export MPAN Flag
An Export MPAN can be identified via the Line Loss Factor Class (LLFC) held on MPAS.
ECOES is informed of the LLFC via the daily Upload File from MPAS.
The ECOES TSP is informed by the CAS of the range of LLFCs, which indicate an Export
MPAN and any revisions to this range.
The CAS can identify Export LLFCs by referring to MDD (Market Domain Data). An Export
LLFC shows the value “C” in the column “MS Specific LLF Class Indicator” of the “Line Loss
Factor Class” table of MDD. The CAS will inform the ECOES Provider (via email) of all LLFC
values for which this indicator is set to “C”. The CAS will monitor MDD for any changes to
these values and, in the case of any change; they will inform the ECOES TSP within 5
Working Days of the change.
ECOES will identify any MPAN with an Export LLFC on the main display screen by showing
the LLFC in red and displaying the text “Export MPAN” below the LLFC.
This is derived from the LLFC. An up to date record of which LLFCs are used for Export
Metering Points (as defined in MDD) shall be provided to the Website which shall ‘flag’ the
MPANs accordingly, and update that flag whenever the LLFC changes. The CAS shall be
responsible for ensuring that the ECOES provider has up to date information specifying those
LLFCs that indicate an Export MPAN.
4.9.3 Metering Point Status Flags
New Connection
ECOES will identify an MPAN which is a New Connection using the ‘Trading Status’ data
item included in the daily Upload File received from each MPAS Provider. In the case of a
New Connection, this indicator will be set to “N”. ECOES will identify an MPAN that is a New
Connection by stating ‘New Connection’ in red text in the MP Status field.
De-energised MPAN
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ECOES will identify an MPAN which is de-energised using the ‘Energisation Status’ data item
included in the daily Upload File received from each MPAS Provider. In the case of a Deenergised MPAN, this data item will be set to “D”. ECOES will identify an MPAN that is Deenergised by stating ‘De-energised’ in red text in the Energisation Status field.
Disconnected MPAN
ECOES will identify an MPAN which is Disconnected using the ‘Trading Status’ data item
included in the daily Upload File received from each MPAS Provider. In the case of a
Disconnected MPAN, this indicator will be set to “D”. ECOES will identify an MPAN that is
disconnected by stating ‘Disconnected’ in red text in the MP Status field and will display the
appropriate effective date.
Traded/Untraded Status
ECOES will identify, if an MPAN is not a New Connection, De-energised or Disconnected,
whether an MPAN is Traded or Untraded. This can be identified using the ‘Trading Status’
data item included in the daily Upload File received from each MPAS Provider. In the case of
a Traded MPAN, this indicator will be set to “T”, and in the case of an Untraded MPAN, the
indicator will be set to “U”. ECOES will identify an MPAN that is Traded by stating ‘Traded’ in
standard text in the MP Status field, and will identify an MPAN that is Untraded by stating
‘Untraded’ in red text in the MP Status field.
Registrations and Objections Text
Information relating to Objections can be identified by the ECOES Provider via the BB Group
of the daily Upload File sent by each MPAS Provider.
The main display screen will show successful Registrations, but a user can choose to view
Unsuccessful Registrations (see section 4.84.7). In this case, Registrations that were
Objected to (where the Objection was Upheld) will be displayed.
For each Registration, successful or unsuccessful, ECOES will show the following
information: Supplier ID; actual REGI Date (if successful) or intended REGI Date (if
unsuccessful); End Date (if applicable); Objection Status (if applicable); Objection Removal
Entry Date (if applicable); Registration File ID; Objection Raised File ID (if applicable);
Objection Removed File ID (if applicable); and Registration Notes.
Objection Status can be populated with ‘Outstanding’, ‘Upheld’, or ‘Removed’.
The Registration Notes explain the information in plain English – for example ‘SUPP objected
to this Registration on DDMMYY, and the Registration is still under Objection’ (Outstanding
Objection) or ‘SUPP objected to this Registration on DDMMYY and did not remove this
Objection. Supplier liability remains with SUPP. This Change of Supplier was not successful’.
(Objection Upheld).
4.9.4 Other Flags

New Connections will be highlighted.

Registration history and the Metering Point supplementary data will not be displayed
until an MPAN has been selected.

An Objection commentary will be available.

Meter information that has been manually updated by the MOP using the online
D0312 update form will be flagged.
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
MPANs that have a Green Deal Plan associated with them will be shown.
4.10 Installing Supplier
This is derived from registration and meter installation data. The “Installing Supplier” for a
Metering Point should be updated whenever meter installation data (i.e. either the Date of
Meter Installation (J0848), Meter Serial Number (J0004)) is updated. The “Installing Supplier”
is the registered Supplier on the Date of Meter Installation, except where that date is prior to
the earliest Supply Start Date in which case the Installing Supplier is the Supplier with the
earliest registration.
4.11 Expanded MPAD for Smart Metering
The MPAD dataset has been extended to incorporate data items relevant to Smart metered
MPANS and comprises a number of data items, which will be provided in the Update File.
The table below provides information on the requirements for the presentation in ECOES of
the new MPAS-sourced data.
Data Item
J number
Requirement
Metering Point Unique Property
Reference Number (UPRN)
Smart Metering System Operator Id
J1840
Effective From Date (SMSO)
SMETS Version
J1838
J1839
In-Home Display Install Status
J1835
Effective From Date (IHDI)
DCC Service Flag
J1835
J1833
Effective From Date (DCCF)
J1834
Part of the address dataset
Include if present in MPAS Upload File
A discrete field
Include if, and as, present in MPAS Upload File
Visible to Suppliers and Supplier authorised ECOES
Users
Always visible to DBs
A ‘child’ to SMSO Id
A discrete field distinct from the non-MPAS sourced
Meter Information
Users
A discrete field
Users
A ‘child’ to IHD Install Status
A discrete field distinct from the MPAS sourced
SMSO Id
Users
A ‘child’ to DCC Service Flag
J1837
There are additional requirements, for MPAS-sourced data provided to the DCC, that are
specific exclusions from the Update File for ECOES, which are described below:
Requirement for DCC
Requirement for ECOEs
Energy Direction Indicator
This indicator shall not be provided in the [MPAS-ECOES] Update File and
ECOES shall continue to present the Export Flag as set out in section 4.9.2
of this document
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Objection Status
The Objection commentary provided pursuant to Section 4.3.5 of this
document prevail for ECOES and consequently MPAS-sourced
information provision to ECOES for this data is unchanged
4.12 Contact Details
“For a given MPAN, the Website shall publish the name and telephone number for the
relevant Distribution Business, Installing Supplier, Suppliers and Supplier Agents (linked to
MPID). Contact details for Suppliers shall also be linked to Profile Class. Suppliers may
provide the Website with a single telephone number per MPID or may provide a separate
telephone number for each of the following categories: Profile Classes 1& 2; Profile Classes
3 & 4; and/or Profile Classes 5 to 8 and/or HH. A Supplier may also provide a separate
telephone number as the “Installing Supplier” for each of the categories. Supplier Agents may
provide a separate telephone number for Half Hourly or Non-Half Hourly.”
4.12.1 Supplier Contact Details
Each Supplier will provide ECOES with contact details, linked to Supplier MPID. ECOES will
display the correct set of contact details depending on which MPID the MPAN is registered
to – for example, different contact details can be displayed for an MPAN registered to MANW
as for an MPAN registered to SPOW, even if both Supplier MPIDs are owned by the same
overarching company. Suppliers can also provide different contact details for each set of
Profile Classes (e.g. one phone number for MPANs with PCs 1&2, another for PCs 3&4).
Separate contact details can also be provided for Half Hourly MPANs (which can be identified
by Measurement Class C, as notified in the daily Upload File from MPAS). Suppliers should
provide the following mapping details:

MPID:

Profile Class/es:

Measurement Class or NHH/HH:

Supplier Trading Name:

General Contact Number:
Contact details are set up by the ECOES TSP and then can be maintained by the Supplier
itself online.
4.12.2 Distribution Business Contact Details
Each Distribution Business will provide the ECOES TSP with contact details, linked to MPID.
These should consist of a trading name and general contact number. Contact details are set
up by the ECOES TSP and then can be maintained by the Distribution Business itself online.
Distributor Update
The Service shall provide screens that allow the Distributor to maintain their:

Trading name per MPID

Telephone number per MPID
A separate telephone number may be stored for each of the following categories:
Use
Emergency
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General Access
It shall be the responsibility of the Distributor MAU to maintain the trading name and telephone
numbers. Where necessary/relevant, this data shall be displayed on screens within the
Service, and also in the customer letter sent by Distributors and MPAS.
The Service shall not prevent the same name and telephone number from being used in more
than one category, thus affording maximum flexibility to each distributor.
MPAS Update
The Service shall provide screens that allow the MPAS to maintain their:

Trading name per MPID;

Telephone number per MPID.
Use
Customer
Supplier
It shall be the responsibility of the MPAS MAU to maintain the trading name and telephone
numbers. Where necessary/relevant, this data shall be displayed on screens within the
Service, and also in the customer letter sent by Distributors and MPAS.
than one category, thus affording maximum flexibility to each MPAS.
4.12.3 Supplier Agent Contact Details
The Service shall provide screens that allow the Supplier Agent to maintain their:

Trading name per MPID;

Telephone number per MPID.
Use
Half Hourly
Non Half Hourly
It shall be the responsibility of the Supplier Agent MAU to maintain the trading name and
telephone numbers. Where necessary/relevant, this data shall be displayed on screens within
the Service.
than one category, thus affording maximum flexibility to each Supplier Agent.
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5. ECOES Report
5.1 Consolidated Monthly Report
The Service shall produce a report, as specified in section 3.3 of MAP15, containing the
following data:




















MPAN
Metering Point Address line 1
GSP Group
Meter Serial Number
Meter Type
Profile Class*
Meter Timeswitch Code*
Line Loss Class Id*
Standard Settlement Configuration*
Energisation Status*
Energisation Status Effective From Date*
The precise format of the report shall be as defined in Appendix D) of this document.
6. Non-Domestic Customer Access
6.1 Managing the Customer
6.1.1 Creating a Customer Account
The prospective new non-domestic customer (applicant) shall complete an on-line application
form requesting the creation of a new account to be set up. The applicant shall not be required
to login, etc. The application form shall be a page(s) within the Service.
The applicant shall be required to enter the following information, all of which is mandatory:

Company name.

Contact name.

Contact address & postcode.

Contact phone number including STD code (and extension number if applicable).
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
E-mail address (to be entered twice and validated against each other for
consistency).

Two non-domestic MPANs.
The Service shall automatically perform the following validation:

That all fields contain data.

Telephone number fields shall only allow numeric values.

The e-mail field conforms to text@text validation, and that no spaces exist.

There are at least two address lines, plus a postcode field, containing data.

The e-mail address, which must be entered twice, is exactly the same as each other.

The number of MPANs relating to the applicant is a numeric value.

That each of the two MPANs entered by the applicant:
→
→
→
→
exist within the Service;
has a current Supplier;
is not recorded as profile class 1 or 2, or null, by the current supplier. Half
hour registrations shall be considered to be profile class 0 (zero). Null means
no profile class provided; and
is not marked as disconnected.
If any of the above fails validation, the applicant shall be provided with an appropriate
message allowing them to take corrective action. Once on-line validation has been
successfully passed, the applicant shall be presented with the terms and conditions, which
they must accept if they wish the application to proceed. The CAS shall be responsible for
providing the ECOES TSP with the terms and conditions.
If the applicant rejects the terms and conditions, they shall be presented with a message
advising them that they must accept if they wish to proceed. There shall be a back and cancel
button available.
The back button shall return the applicant to the terms and conditions.
The cancel button shall terminate the application. Under such conditions, there shall be no
requirement for the Service to record any of the transactions that have taken place with
respect to this activity.
Upon accepting the terms and conditions the applicant shall be required to print the prepopulated application form, including the terms and conditions. They shall be required to sign
the application form and post this to the ECOES TSP. The application form shall clearly
advise the applicant that they need to sign the form and the address that they must post this
to.
The applicant shall be advised on-line, and on the application form, that the application may
take up to seven days to be processed, and that they will be required to re-enter the MPANs
used within the application process, when they are provided with their account details, before
they are added to their portfolio. The Service shall not be required to validate that the two
MPANs used during the authorisation process are added to that portfolio at a later time.
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Upon receiving the signed application form, the ECOES TSP shall perform validation in
accordance with that provided by CAS.
If the application is rejected, the requester must re-submit the request following any remedial
actions. This shall be undertaken by completing the on-line form once again, and follow the
steps described above.
Unless the ECOES TSP has good reason not to do so, they shall countersign the application
form and make the applicant aware of their username, password, portfolio reference, and that
it is the applicants’ responsibility to add MPANs and maintain their portfolio, using the contact
details provided within the application. The ECOES TSP can choose the most appropriate
and effective method of communicating this.
All applications forms received shall be retained by the ECOES TSP and may be made
available to CAS, at the request of CAS. The ownership of all application forms received by
the ECOES TSP shall be deemed to be that of CAS.
Both accepted and rejected applications shall be recorded within the Service, including all
data entered and the acceptance of the terms and conditions.
The Service shall only allow one portfolio per account, and the account shall not have
privileges to create any other users.
6.1.2 Amending the Customer Details
Should any of the customers’ contact details change, the Service shall allow the MAU to
change the details online, including such things as contact address and telephone number,
as well as the name of the primary contact. Similar validation to that performed in 2.5 shall
be undertaken, as appropriate; however, the ECOES TSP shall not be required to perform
any actions. The customer shall be advised that this information is only for the Service, and
explicitly that it is not for billing purposes, etc., and that if necessary they will also need to
contact their supplier directly to amend such data.
6.1.3 Removing a Customer
The Service shall provide the ability for the customer to remove themselves from the Service,
thus terminating their account. Any such functionality shall make the user aware that this shall
render their account closed, and any requirement to resurrect this shall require the user to
commence from that described within 2.8. The customer shall then be asked to complete the
process by checking a box and entering their user password, to reduce the potential for
inadvertent error.
Any MPANs that are associated with their portfolio shall be disassociated, once a customer
has removed themselves from the Service.
6.1.4 Suspending and Reinstating an Account
The Service shall provide functionality that allows a non-domestic customer account to be
suspended and subsequently reinstated. The CAS shall provide written instruction to the
ECOES TSP should an account require suspending or subsequently reinstating. The CAS
shall be responsible for communicating any such action to the non-domestic customer.
A free text notes filed shall be made available for each user account for use by the ECOES
TSP.
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6.1.5 Portfolio Management
The non-domestic customer shall have the ability to add and delete MPANs from their
portfolio.
6.1.6 Escalation
If the non-domestic customer or applicant is unable to resolve an issue directly with the
ECOES TSP, they shall be referred to the CAS for determination or resolution if necessary.
6.1.7 Bulk Load a Portfolio
The customer shall be able to bulk load their portfolio on-line using the Service.
Once logged in, the customer shall be able to upload a comma separated variable file (csv),
each row containing the portfolio reference and MPAN.
For each row contained within the csv file, the Service shall perform the following validation:

That the MPAN exists within the service.

That the portfolio reference provided matches that which the user has logged in by.

A check to identify whether or not the MPAN is currently associated with another
portfolio, in an authorised or preauthorised status.

A check to identify whether or not the MPAN is currently associated with this portfolio
already.

That there is a Supplier associated with the MPAN.
For any rows that fails validation, the customer shall be made aware of this on-line and the
reason for failure. This shall be in a format that allows the customer to print the screen,
however shall not be required to be in a report.
Should the reason for rejection be that the MPAN is currently associated with another portfolio
in an authorised status the customer shall be advised that he must enter this MPAN manually.
Any MPAN associated with a portfolio in a pre-authorised status shall be prevented from
being added to another portfolio until such time validation has occurred on the former attempt.
Any MPAN that passes validation shall be set to ‘pre-authorised’ within the portfolio, awaiting
action by the Supplier. The Service shall advise the customer that the request shall be
validated within the next 21 days.
MPANs in a status other than authorised shall not allow the customer to view registration
data.
6.1.8 Manually Adding to a Portfolio
The Service shall allow the customer to add MPANs to their portfolio using an on-line form.
Once logged in, the customer shall be required to enter the MPAN.
The Service shall perform the following validation:

That the MPAN exists within the service.

A check to confirm whether or not the MPAN is currently associated with another
portfolio, in an authorised or preauthorised state.

That there is a Supplier associated with the MPAN
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If the MPAN does not exist on the Service, the user shall be notified.
If the MPAN is currently associated with another portfolio in an authorised status, the
customer shall be asked to confirm that they wish this to be added to their portfolio, and the
reason for the prompt. The customer shall be able to either confirm or reject using an on
screen button. If authorised by the Supplier, the customer whose portfolio currently has an
association with the MPAN shall not be made aware of the removal of the MPAN from their
portfolio.
Any MPAN associated with a portfolio in a pre-authorised status shall be prevented from
being added to another portfolio until such time validation has occurred on the former attempt.
If the MPAN has no current Supplier as at the date of upload, the addition of that MPAN to
the Customers’ portfolio shall be rejected.
Any MPAN that passes validation shall be set to ‘pre-authorised’ within the portfolio, awaiting
action by the Supplier. The Service shall advise the customer that the request shall be
validated within the next 21 days.
MPANs in a status other than authorised shall not allow the customer to view registration
data.
6.1.9 Supplier Validating Pre-Authorised Portfolio MPANs
When a user, who has been granted privileges to validate pre-authorised MPANs, logs onto
the Service they shall be provided with a message that advises them that there are MPANs
that require validating, should there be any at a pre-authorised status for that Supplier.
The Service shall provide a facility that allows the user to manage all requests that are in a
pre-authorised status. When presented, the MPANs shall be grouped by portfolio, allowing
the user to easily identify the number of MPANs that await validation per portfolio. Any that
are currently associated with another portfolio shall be flagged, bringing this to the Suppliers’
attention.
The user shall be able to view the data on-screen as well as download the data in a delimited
file. Such a report shall contain the following data:









MPAN
Company name
Customer name
Portfolio reference
Supplier MPID
Measurement class
Profile Class
Associated with another portfolio flag
Supplier MPID
The user shall be able to validate each MPAN individually, or ‘select all’ per portfolio and
authorise or reject en masse.
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If rejecting, the user shall be required to select a rejection reason from a drop-down list, as
well as have the availability to include free text in a separate field. The CAS shall provide the
ECOES TSP with a list of rejection reasons that are to be displayed in the drop down list of
popular rejection reasons. If ‘other’ is selected from the drop-down list, the users shall be
mandated to enter text into the free text field.
If the user rejects a full portfolio update request en masse, the user shall only be required to
provide one reason for rejection (as above) which shall be applied to all being rejected.
Those authorised or rejected shall be communicated to the customer, via the online Service
when they log in. MPANs that are authorised by the Supplier shall be added to the portfolio.
Those rejected shall include the reason for rejection.
6.1.10 Change of Supplier
Should an MPAN go through a Change of Supplier, there shall be no requirement for the
customer or Supplier to take any action with regard to their portfolio. All authorised MPANs
shall continue to remain authorised.
Should the MPAN undergo a Change of Supplier whilst in a preauthorised status, the new
Supplier shall be responsible for validating the MPAN.
6.1.11 Deleting from a Portfolio
The customer shall be able to remove an MPAN from their portfolio.
They shall be able to search for the MPAN(s) and mark them for deletion.
They shall then be asked to complete the process by entering their user password, to reduce
the potential for inadvertent error.
MPANs that are authorised on another portfolio shall be deleted from the original portfolio.
MPANs that are disconnected shall be marked as disconnected on the portfolio and shall only
be deleted from the portfolio if the non-domestic customer wishes to do so. MPANs that are
disconnected whilst in a preauthorised status shall follow the same process, as there will be
no supplier liable for undertaking the authorisation process.
6.1.12 Searching a Portfolio
The customer shall be able to search their portfolio by MPAN, Meter Serial Number and
Address & postcode. Any such search shall be limited to their portfolio, and prevent access
to any other MPAN that is not included within their portfolio.
The search facility shall be available for all relevant functions that the customer may find this
facility useful.
6.2 Reports
6.2.1 Full Portfolio
The customer shall be able to download their full portfolio into a csv file, or suitable alternative.
The data available within the report shall be:

the date & time and user ID that added the MPAN to the portfolio

MPAN, LLF & EFD, GSP Group & EFD, address & postcode
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
current registration data

meter serial number, meter type, MAP ID and date of meter

installation
All MPANs, that have been ‘deleted’ from the portfolio, shall not be included in this report.
When downloading, the customer shall be advised that the report is only valid on the day it is
downloaded, and that when they remove an MPAN from their portfolio they should be mindful
of any impact that this may have on reports they have previously downloaded. The CAS shall
provide the precise words to be shown.
The customer shall be required to tick a checkbox confirming that they accept the message,
before the download commences.
6.2.2 Data Available Online
Searching and selection is restricted to MPANs contained within the portfolio that are in an
‘authorised’ status. Once an MPAN has been selected, the non-domestic customer shall be
able to view:

MPAN, LLF & EFD, GSP Group & EFD, address & postcode

Current registration data

Meter serial number, meter type, MAP ID and date of meter installation

Current registration

Historic registration(s), including unsuccessful registrations, up to and including the
date that the MPAN was submitted by the customer to be included within the portfolio
They shall not be able to view any pending registrations.
The Supplier shall not be required to consider non-domestic customers when constructing
their access matrix, as the customer shall be deemed to have the customers’ permission to
access the data for MPANs within their respective portfolio.
6.3 Archiving
6.3.1 Non-Domestic Customer
Any changes to non-domestic customer details, including the initial setup, shall be stored,
including the user ID, date and time of the change.
This data shall be stored on-line for a minimum of 1 year.
6.3.2 Customer Portfolio Amendments
Any change to a non-domestic customer portfolio shall be stored, including the user ID,
MPAN, date and time of the change and where appropriate the name of the csv upload file
that created the entry.
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7. MAP14 Transaction Files
The Service shall allow PPMIPs to send bulk transaction files to ECOES in order for ECOES
to provide the required Supplier Registration details relating to prepayment meters
7.1 Service Levels
7.1.1 Throughput
The Service will be required to deliver the results of a maximum number of 100 files on a
daily basis.
Each PPMIP will use no more than 5 files per PPMIP ID per day.
7.1.2 Availability
Notwithstanding any maintenance that is being undertaken by C&C Group, the following
expectation is to be placed upon the service.
Users should be able to submit files 24 hours a day, 7 days a week.
For successfully uploaded files results files are to be available within four hours of
transmission to ECOES, within the constraints of a Working Day. For example if a file is sent
to ECOES at 20:00 then it should be available by 13:00, i.e. four hours after start of next
Working Day.
MAP14 files are to be given priority over Supplier Volume Searches.
Support for MAP14 searches will be provided during each Working Day.
7.2 File Upload
The transaction required to be reported upon will be delivered to ECOES in a pipe ‘|’ delimited
file. Each line of this file being terminated by a pipe character followed by a Carriage Return
Line Feed (CRLF).
7.3 File Naming Convention
The filename can be anything to suit the user providing that it does not exceed 200 characters
in length, plus a .ppm extension, and that only Valid Characters are used. Note that the use
of Valid Characters applies to the filename only, and not the information contained within the
files.
7.4 Number of Transactions per File
The maximum number of transactions in any one file is limited to 500,000. Each PPMIP shall
send no more than 500,000 transactions a day in a maximum of 5 files. This value will be
stored as a parameter within ECOES, but may be varied by the ECOES TSP following a
successful MRA Change Proposal.
PPMIPs that require abnormal volumes above this limit should contact the ECOES TSP
directly to discuss options.
7.5 Upload Process
The file will be transmitted to a predefined directory using Secure FTP. This same connection
will also be used to pull the resultant files. For the avoidance of doubt, sending and retrieving
files on this FTP service will be the responsibility of the PPMIP.
Page 40 of 100
7.6 File Validation
Following the upload, the file will immediately undergo the following validation:
1. The filename ends with .ppm;
2. The filename is no greater than 200 characters in length, plus the .ppm extension,
and only Valid Characters are used;
3. The header (Group H) is comprised of the correct components and the values
submitted are valid;
4. Each Group M meets the format as shown in section 7.11 of this document. For the
avoidance of doubt each item will be separated by a pipe character;
5. The footer (Group F) comprises of an F followed by a pipe followed by a numeric
value followed by a pipe. The numeric value must equal the number of Group M rows;
and
6. Each Group M contains five (5) pipes (null optional field should be preceded and
succeeded by a pipe (“||”)
7.7 Feedback Advice
Following the validation, feedback will be provided to confirm if the file has passed or failed
validation. If the file passes validation, a file will be generated and placed into a ‘validation’
directory. The file will have the following naming convention:


PASS_IncomingFilename.ppm - where IncomingFilename is the name of the
incoming file.
The body of the file will contain data item File Reference taken from the incoming file
header group, see example in section Error! Reference source not found..
If the file fails validation, a rejection file shall be produced which provides the PPMIP Group
with advice as to all the reasons for rejection. The file will have the following naming
convention:

FAIL_IncomingFilename_ yyyymmdd.ppm - where IncomingFilename is the name of
the incoming file.
The body of the file will contain data item File Reference taken from the incoming file header
group. The body of the file will additionally contain one or more failure reason codes plus a
textual description.
7.8 Directory Polling
Each PPMIP who uses this service will have their own directory structure to upload and
download files.
ECOES should poll the upload directory every 15 minutes and should perform the validation
checks and commence the validation routines (described in section 7.6) immediately after
polling has completed, allowing almost immediate feedback of success or failure of this
validation to be notified.
7.9 File Processing Prioritisation
Files submitted shall follow the following prioritisation for queued files:

There shall be no prioritisation between any PPMIP files.
Page 41 of 100

Files that are to be processed will be processed in the time order they were
submitted.

MAP14 .ppm files will take precedence over Supplier Volume Search (.svs and .csv)
files.
For the purpose of clarity, there will be no prioritisation based upon any other criteria.
7.10 Response for Files Passing Validation
7.10.1 Delivery Mechanism
Files will be delivered to a predefined directory, ready for collection via Secure FTP by the
PPMIP who submitted the associated upload file.
The PPMIP will be responsible for pulling the files from the C&C Group directory. Files will be
stored on the C&C Group directory for 28 days and after this time will be deleted by C&C
Group.
7.10.2 Naming Convention
File Reference_IncomingFileName_yyyymmdd.ppm
Where:
 File Reference is as detailed in header record of the incoming file

IncomingFileName is the name of the file uploaded by the user

yyyymmdd is the date the file was uploaded by the user
7.10.3 Format
For all uploads, the resultant output files will be in a pipe delimited file format.
The order of Group Ms will be the same as the uploaded file.
7.11 Response File
There will be a single response file per file submission.
The file will be constructed of the following:

Each data item within the file will be delimited with a pipe ‘|’.

Each row will be terminated with a pipe.

(H) Header

Body, comprising of one or more of the following groups:

(M) PPMIP Data

(A) MPAN Registration Data

(B) Meter Id (Serial Number) Registration Data and

(F) Footer
A Full specification of each of these Groups is detailed below.
Group H – Header
The header will be the same as that of the incoming file.
Page 42 of 100
Group M – PPMIP Data
For every MPAN and/or Meter Serial Number in the submitted file there will be a Group M.
The format of this Group will be identical to that of the incoming file except that data item
E0001 (ECOES data) is mandatory in the response file and therefore must be populated.
Group A – MPAN Registration Data
Where Group M data in the submitted file contained an MPAN, the return file will contain a
Group A. Group A will either contain details of the registered Supplier on the Customer
Payment Date and their registration date together with MSN data, or a code to show the
MPAN core was not located on ECOES. It is possible that multiple instances of Group A could
be returned by ECOES if more than one prepayment meter is installed at that MPAN.
Group B – Meter Id (Serial Number) Registration Data
Where Group M data in submitted file contains a Meter Serial Number then there will be a
Group B on return file. This will either contain details of MPAN Core, registered Supplier and
their registration date, and Meter Type for this Meter Serial Number at Customer Payment
Date, or a code to show the Meter Serial Number was not located on ECOES. Given that
Meter Serial Numbers are not always unique, it is possible that multiple instances of Group
B could be returned by ECOES.
Group F – Footer
The footer will be the same as that of the incoming file.
7.12 MPANs or Meter Serial Number not found
For the avoidance of doubt, if one or more MPANs and/or Meter Serial Numbers in the
uploaded file are not found, this should not prevent the file from being processed. The
returned files shall indicate those records that have not been matched to current data
provided by MPAS.
7.13 Flow Description and Examples
Full flow descriptions and a set of file and flow examples can be found in Appendix F).
Page 43 of 100
8. D0312 Maintenance Screen
The Service shall provide a facility for Meter Operators to maintain D0312 related data
manually.
D0312 maintenance must be done on a MOP appointment by MOP appointment basis.
If for some reason the MOP appointments are back-to-back with the same MPID, regardless
of the Supplier Registered (i.e. it could be the same or a different Supplier), the maintenance
work must be on a per MOP appointment basis. Only the current or historic MOP appointment
periods will be allowed to be edited.
The Meter Installation EFD must be <= Meter Installation ETD in all cases.
Where the MOP ETD is used for date validation, if this value is empty then the Supplier
Registration ETD will be used. If the Supplier Registration ETD is empty then a date of 1 st
January 4000 can be assumed, exclusively for the purposes of D0312 Maintenance.
8.1 Where the User is the Current Appointed MOP
The current MOP shall be allowed to adjust the data associated with any MOP appointment
period.
The currently appointed MOP must repopulate the entire meter history, installations and
removals, regardless of the number of meters affected, from the earliest date from which they
choose to make an update. (Date X).
The maintenance screen will soft delete all Meter History from Date X onwards automatically,
requiring the MOP to repopulate the history.
Any Meter Installed that has a Meter Installation date < Date X and has an ETD >= Date X
will automatically have its ETD set to Date X-1.
The currently appointed MOP is the MOP whose EFD within the Current Suppliers
Registration is <=Today and ETD >= Today and whose cancelled indicator is NULL. The
current Supplier is the Supplier whose EFD is <=Today and ETD >= Today, whose cancelled
indicator is NULL and whose objection status is not ‘O’ (outstanding).
8.2 General Rules
The MOP shall be allowed to modify the EFD of any Meter that is present.
The MOP shall be allowed to modify the ETD of any Meter that is present.
In order for the MOP to adjust the Meter Serial Number, Meter Type or Meter Asset Provider
they will be required to delete the meter record and insert a new meter record with the
corrected data.
When updating the Meter Asset Provider (MAP), ECOES will only accept an MPID that is
within Market Domain Data.
Page 44 of 100
If the user enters a valid MAP MPID value but the current system date falls outside the MAP
EFD and ETD ranges within MDD the following confirmation prompt will be displayed to the
user: “The entered value is a valid Meter Asset Provider MPID, however the current system
date falls outside the Meter Asset Provider’s Effective From and Effective To Date range, do
you wish to continue?” Clicking ‘Yes’ will accept the entered value, clicking ‘No’ will return
focus to the field for the user to correct. The entered value will not be cleared.
A blank MAP MPID ID will not be permitted when adding new records, or editing existing
records, where the MAP ID value is already populated.
When updating an existing record, if there is currently no MAP MPID present the user will be
able to update the record without entering one. However, if a value is entered, it will be
validated as above.
A Meter Installation, that has both a Meter Serial Number and Meter Type exactly matching
that of a currently installed meter for the same date period, will be considered a duplicate and
the user will be notified as such and prevented from saving. Only alphanumeric characters
will be considered during this match process. Users input will be limited to alphanumeric
characters.
8.2.1 Amending a Meter Installation
The currently appointed MOP will have a view of the MPAN Meter history that will begin on
the date of the first installed Meter through to the present day.
8.2.2 Amending the ETD of a Meter Installed
The Meter Installation ETD will be set to the date supplied by the user.
The Meter Installation ETD can set to NULL (which represents a current installation).
The Meter Installation ETD must be <= today’s date or NULL.
8.2.3 Amending the EFD of a Meter Installed
The Meter Installation EFD will be set to the date supplied by the user. The Meter Installation
EFD will not be greater than the Meter Installation ETD.
8.2.4 Deleting a Meter
The user shall be allowed to delete a record of a Meter Installation. This will be achieved by
pressing the Delete Meter button.
8.2.5 Adding a Meter
The user shall be allowed to add a new record of Meter Installation. This will be achieved by
pressing the New Meter button.
Meter Serial, Meter Type, Meter Asset Provider and Meter Installation Date must all be
provided.
If the Meter Serial Number and Meter Type is identical to an existing installation this would
cause a date overlap, and as such, the installation will be considered a duplicate and will not
be allowed. Meter Serial Numbers will be compared using their alphanumeric characters only.
Meter Installation EFD and ETD validation will be as 8.2.2 and 8.2.3.
Page 45 of 100
8.3 Where the User is not the Currently Appointed MOP
8.3.1 Installing a Meter
A MOP who is not the current MOP shall only be allowed to update the Meter History that is
within that particular MOP Appointment Period EFD and ETD. The Appointment Period is that
which is provided by MPAS.
Both the Meter Installation and Removal dates must be >= MOP EFD and <= MOP ETD
respectively.
The MOP shall be allowed to modify the EFD of any Meter that is present.
The MOP shall be allowed to modify the ETD of any Meter that is present.
To adjust the Meter Serial Number or Meter Type of an existing record the user shall be
required to delete the meter record and insert a new meter record with the corrected data.
A Meter Installation, that has both a Meter Serial Number and Meter Type exactly matching
that of a currently installed meter will cause a date overlap, will be considered a duplicate and
the user shall be notified as such and the save prevented.
8.3.2 Amending a Meter Installation
The service shall allow a MOP, who is not the currently appointed MOP, to amend any Meter
Installation that spans their appointment period. Any changes made will only affect the
installation record between the MOP appointment EFD and ETD.
Where the Meter Installation EFD is before the selected MOP appointment EFD and
Meter ETD is within the selected MOP appointment:
Altering the ETD of a Meter Installed
The new Meter Installation ETD must be >= MOP EFD and <= MOP ETD.
If the Meter Installation ETD >= MOP EFD and <= MOP ETD the installation record will have
a Meter Installation EFD equal to the MOP appointment EFD and its ETD set to the new ETD.
The original meter record will have its ETD set to the MOP EFD-1
Altering the EFD of a Meter Installed
The new installation EFD must be >= MOP EFD and <= MOP ETD
If the original Meter Installation EFD < MOP EFD this will cause the original Meter Installation
ETD to be MOP EFD -1
A new Meter Installation record will be generated that will have a Meter Installation EFD equal
to the new EFD and its ETD set to the MOP ETD
Deleting a meter
Page 46 of 100
This will cause the ETD of the Meter Installation to be set equal to the MOP appointment
EFD-1
Adding a meter
Meter Installation EFD and ETD must both be >= MOP EFD and <= MOP ETD.
A new Meter Installation record will be generated that will have a Meter Installation EFD and
ETD equal to that provided by the MOP. If the MOP has not provided an installation ETD,
upon saving this will be set to be the MOP ETD.
Where the Meter Installation EFD is within the selected MOP appointment EFD and
ETD, and Meter removal date is greater than the selected MOP appointment ETD:
The new installation ETD must be >= MOP EFD and <= MOP ETD.
This will cause the EFD of the original Meter Installation to be set to the MOP appointment
ETD+1.
If the Meter Installation ETD >= MOP EFD and <= MOP ETD a new Meter Installation record
will be generated that will have a Meter Installation ETD equal to the new ETD and its EFD
set equal to the original installation EFD.
The new installation EFD must be >= MOP EFD and <= MOP ETD.
If the new installation EFD is >= MOP EFD and <= MOP ETD the installation record will have
a Meter Installation EFD equal to the new EFD and its ETD set equal to the original installation
ETD.
Deleting a meter
This will cause the EFD of the Meter Installation to be set equal to the MOP appointment
ETD+1.
Adding a meter
The Meter Installation EFD and ETD must both be >= MOP EFD and <= MOP ETD.
ETD equal to that provided by the MOP.
Where the Meter Installation EFD is earlier than the selected MOP appointment EFD
and Meter ETD is after the selected MOP appointment ETD:
Page 47 of 100
This will cause the ETD of the original Meter Installation to be set to the MOP appointment
EFD-1. It will also cause generation of a new Meter Installation record with EFD of the Meter
Installation to be set to the MOP appointment ETD+1 and the Meter Installation ETD to be
that of the original installation ETD.
The new Meter Installation ETD must be >= MOP EFD and <= MOP ETD.
If the new Meter Installation ETD >= MOP EFD and <= MOP ETD a new Meter Installation
record will be generated that will have a Meter Installation ETD equal to the new ETD and its
EFD set equal to the MOP EFD.
EFD-1. It will also cause generation of a new installation record with EFD of the Meter
Installation to be set to the MOP appointment ETD+1 and the Meter Installation ETD to be
that of the original Meter Installation ETD.
If the new Meter Installation EFD is >= MOP EFD and <= MOP ETD the new Meter Installation
record will have a Meter Installation EFD equal to the new Meter Installation EFD and its ETD
set to the MOP ETD.
Deleting a meter
EFD-1. It will also cause generation of a new installation record with EFD of the Meter
Installation to be set to the MOP appointment ETD+1 and the installation ETD to be that of
the original installation ETD.
Adding a meter
The Meter Installation EFD and ETD must both be >= MOP EFD and <= MOP ETD.
ETD equal to that provided by the MOP.
8.4 Reports
8.4.1 Regular D0312 Reports
The service shall provide functionality to download automatically generated reports, which
may be accessed via the menu.
8.4.2 New D0312 Reports
New reports will be available from the New Reports screen. New reports will be reports that
have not been downloaded.
Page 48 of 100
Reports will be available on the New Report Screen until the first time they are downloaded.
8.4.3 Old D0312 Reports
Once a report is downloaded from the New Report Screen, the report is only available to
download from the Old Report Screen.
Reports will be available to download from the Old Report Screen for a period of time that will
be specified individually for each report.
8.4.4 Regular D0312 Reports Available for Download
The reports below are available within the download menu.
Report name
Available to
Report
frequency
Supplier Monthly
Rejection
Summary Report
Suppliers
Monthly
Supplier
Detailed
Rejection Report
Suppliers
Monthly
MOP Detailed
Rejection Report
Meter
Operators
Daily
No MOP
Appointed
Report
Suppliers
Monthly
Meters Installed
But No Supplier
Report
Meter
Operators
Monthly
MPAN Invalid
Report
Meter
Operators
Monthly
D0312
processed by
MOP sender
Report
CAS
Monthly
Summary of report content
Count of D0312 transactions that have failed
validation by MOP, by rejection reason code,
for the previous month.
This report is issued to the Supplier as at the
date of the report execution.
The detail of all R2 rejections relating to D0312
that have been processed during the previous
calendar month, where the reason for rejection
is that the sending MOP and appointed MOP
do not match, at the time of processing the
D0312.
This report is issued to the Supplier as at the
date of the report execution.
The detail of all rejections relating to D0312
day.
This report is issued to the MOP who
submitted the D0312.
The detail of all accepted D0312 that have
been processed during the previous month
where there has not been a MOP appointment
for the MPAN, at the time of processing the
D0312.
The detail of all accepted D0312 that have
been processed during the previous month
notifying of a Meter Installation but where there
is no Supplier associated with the MPAN in
ECOES.
This report is issued to the MOP who
submitted the D0312.
The detail of all R6 rejections relating to D0312
month where they have rejected as the MPAN
submitted is invalid.
This report is emailed to CAS on the 1st
of each calendar month.
Page 49 of 100
9. Duplicate Metering Records
The Service shall provide a facility for Meter Operators to view and manage meter
duplications, held in ECOES, where the same Meter Serial Number (MSN) is registered
against two or more active (not disconnected) Metering Point Administration Numbers
(MPANs).
This screen highlights all MSN duplications allowing users to distinguish between valid and
invalid duplications and take action in order to resolve duplications that are identified as not
valid. This screen is only available to Meter Operators, however any user with the appropriate
privilege can view the data.
9.1 Data processing
9.1.1 Daily data consolidation process
The daily data consolidation process runs after the daily D0312 processing has completed
successfully. This job will identify MSN duplicates by considering the current state of
duplication for Meter Serial Numbers in order to incorporate any changes made as part of
daily D0312 file load. The process will run in accordance to the following business rules:




Only MPANs that are active (not disconnected) will be included in the process;
Computed Algorithm Meter Serial Number (as specified in the MAP 14 process) will
be used to perform the duplication check;
At least one Meter Serial Number in a duplication set must be of Meter Type
specified in ECOES system parameters. Currently these include:
o Meter type ‘K’;
Meter Serial Numbers that have been rejected or removed as part of D0312
processing are not included in the process.
9.1.2 Duplication update procedure
Updating meter details manually using “D0312 Maintenance Screen” will trigger a
duplication update process and will update the duplication record held on ECOES.
9.2 General Rules
9.2.1 Resolving duplications
The Service shall enable users to manage meter duplications identified in the daily data
consolidation process by following means:
By disconnecting an MPAN
Once an MPAN that is related to a MSN duplicate record is disconnected, that MPAN / Meter
Serial Number record is eliminated from the overnight duplication identification process. The
investigation status of this duplication is set to “Removed – MPAN disconnected”.
By updating meter information using D0312 Data Flow
A corrective D0312 Data Flow specifying a meter removal date can be sent to ECOES in
order to resolve the duplication. This will result in the duplication being resolved as it will no
longer follow the business rules outlined in section 9.1.1. The investigation status of this
duplication is set to “Resolved – D0312”.
Manual update
Page 50 of 100
Meter duplications can be removed by removing the duplicated meter via the “D0312
Maintenance Screen”. Meter Serial Numbers that have been removed using this method are
eliminated from the overnight duplication identification process. The investigation status of
this duplication is set to “Resolved – Manual”.
Validating duplication as accurate
A user may mark an MPAN / Meter Serial Number duplication record as validated (i.e. the
Meter Serial Number has been validated as being the correct Meter Serial Number for the
MPAN), by setting its status value to “Validated as Accurate”. Meter Serial Number / MPAN
combinations with this status will be eliminated from the overnight duplication identification
process. The investigation status of this duplication is set to “Resolved – Validated as
Accurate”.
9.2.2 Duplication notes
Manual notes
Meter Operators that are currently appointed to an MPAN can change the status of the
duplication and add notes. A note should be at least 10 characters long.
Automatic system notes
A system note is added automatically when the status of the duplication changes.
 “Status changed from [Old Status] to [New Status]”.
Automatic system note will be added when a duplications are resolved:
 When a duplication is manually removed: “Duplication removed by manual update”;
 When a duplication is removed using a corrective D0312 Data Flow: “Duplication
removed by D0312 / reconciliation process”;
 When a duplication is removed due to MPAN being disconnected: “Duplication
removed as MPAN disconnected”.
If a new MPAN is attached to a Meter Serial Number that already has an active MPAN
associated, a system note will be added: “Duplication re-activated on [dd/mm/yyyy] due to
MPAN [MPAN] being attached to the Meter Serial Number”.
9.3 Reports
The reports below are provided directly to the specified email address.
Report
Report name
Available to frequency Summary of report content
CAS Monitoring
Report
CAS
Monthly
A count of distinct duplicated Meter Serial
Numbers for year and month date notified of a
duplicate (i.e. the month of the second oldest
D0312 submission date)
10. Outstanding Requirements
The areas detailed below are not fully documented in any MRA documentation and so have
not been included as User Requirements.
Area
Detail
Functional
Specification
Section
User Types


2.1
Master Admin Users,
Master Users,
Page 51 of 100
Master Admin User
Maintenance
New Users
Supplier Access
Matrix
Supplier Registration
History
Unmetered MPAN
Flagging
Search Review
Customer Letters
Reports
Data Transfer
File Validation
File Processing
Auditing
Hosting Requirements
Hours of availability
Support
Technical Architecture
Database Design
MPAS Upload Files

Admin Users

Read Only Users

Associated privileges for each type of user
Requirement to contact regularly




Creating new users
Search for users
Password resetting
Disabling, re-enabling & deleting users
2.5
2.6.2 – 2.6.8
2.7

Data displayed

Showing unsuccessful registrations

Extended Supplier history
MPANs with a Measurement Class of B or D
(unmetered) are flagged as such

Enquiry reference code

Search review facility

Letter creation privileges

Letter creation

Letter download & printing

Report restrictions

Daily by User Report

Daily by Supplier Report

Total by User Report

Total by Supplier Report

User Detail Report

User Summary Report

MPAS data provision













Timescales
Ordering
Data retention
Archiving
Bandwidth
Latency
Backup & data security
Disaster Recovery
Hardware topology
Window of opportunity for outages
Helpdesk
Service Reports
Format, content & structure of MPAS Upload File
2.14.2 – 2.14.4
2.14.5
2.15
2.16
2.17
4.1 – 4.4
4.5
4.6
6
7
8
9 & 10
14
15
Appendix 1
Page 52 of 100
Appendix A)
Requirements Catalogue
I) Introduction
This Requirements Catalogue sets out detailed business requirements identified for the ECOES database. These requirements describe the expected attributes
and capabilities of the database and the associated infrastructure.
II) Requirements
Website
Ref.
Category
Description
001
Website
002
Website
003
Website
004
Website
005
Website
006
Website
007
Website
The CAS provides an online portal to view data for all electricity Metering Points in
Great Britain from a single website, received from multiple sources.
Users should be able to access ECOES from www.ecoes.co.uk and www.ecoes.org.uk.
MRASCo will retain ownership of these domains and the CAS will be responsible for
ensuring they are registered.
ECOES is available to users 24hours a day, every day of the year (subject to any
outages/downtime, which will be notified to Contract Managers in accordance with MRA
Clauses 31.5 & 31.6).
ECOES is available to non-domestic users to maintain and view a portfolio of MPANs
for which they are the customer.
Every transaction (e.g. login sessions, enquiries, viewed data, changes to non-domestic
user details and portfolio) on ECOES recorded for a minimum of 1 year in such a
manner as to be auditable and traceable.
The initial default screen will require the user to enter their username and password.
ECOES should not be available to the public. A login is required to view any data.
Users with the appropriate privileges will be able to manage user creation, search for
users, download all users, reset passwords, disable & re-enable users, delete users
and manually update metering information via the on-line D0312 form.
Priority
Source Document
Reference
Essential
–
Essential
–
Essential
–
Essential
–
Essential
–
Essential
–
Essential
Section 2.6.1
Page 53 of 100
008
Website
009
Website
010
Website
The ECOES TSP will endeavour to process files to make data available from 08:00 on
the next Working Day on the following basis:
 100% of files if received by 23:59
 75% of files if received between 23:59 and 04:00 the following calendar day
 Files received after 04:00 should be loaded as soon as it is possible to do so
without affecting service performance.
Concurrent users are not permitted on a single login.
Essential
–
Essential
Section 2.6.2
The service will receive process, validate and provide responses to MAP14 bulk
transaction files from PPMIPs.
Essential
Section 7 & MAP14
Clarification
Ref.
Category
011
Clarification
012
Clarification
Description
Amendments to MOP data in ECOES can only be carried out by authorised users via the
on-line D0312 update form. No other amendments can be made by the user to the
underlying MPAS or MOP data via the website.
ECOES only reflects information held in the source system (e.g. the relevant MPAS
Registration System, MOP system or other system) and the inclusion of data items in
ECOES will not ensure their accuracy beyond that held by the source of the data.
Priority
Source Document
Reference
Essential
MAP15
Essential
MAP15
Data Receipt
Ref.
Category
013
Data receipt
014
Data receipt
015
Data receipt
Description
Priority
Source Document
Reference
The service should be able to accommodate receipt of data from all new and existing
MPAS Providers, Suppliers and Supplier Agents. Third parties should also be able to
access ECOES and provide data.
ECOES is capable of receiving data via the DTN and secure FTP.
Essential
–
Essential
Section 2.1
All records are initiated from the MPAN Core provided from the MPAS Registration
Systems and this serves as a key for the associated data. New records will be added to
ECOES as and when Skeleton Records are created in those MPAS Registration
Systems.
Essential
MAP15
Page 54 of 100
Data Receipt
Ref.
Category
Description
016
Data receipt
017
Data Receipt
Updates from MPAS Providers shall be via an Upload File, via secure FTP. The Upload
File will contain any data items detailed in section 3.2 for which the sender is responsible,
which have changed since the last Upload Files received by ECOES. Where data items
have not changed, any data provided will still be loaded. Upload Files will be subject to
sequence numbering so that ECOES can process files in order and the ECOES TSP can
query missing files with the sender.
Additional processing will be undertaken with data received from Scottish Power and
Manweb MPAS to ensure consistency with MPRS users.
018
Data Receipt
019
Data Receipt
020
Data Receipt
The ECOES TSP shall be responsible for establishing a Gateway to the DTN, working
with the DTN Service Provider. This shall include any interface testing that is necessary
with the Service Providers.
Updates from MOPs will be via D0312 files sent over the DTN or manually by
authorised users by means of the on-line D0312 update form in ECOES.
MAP14 bulk transaction files from PPMIPs will be uploaded via secure FTP. The
MAP14 file will contain any of the data items detailed in section 7.13.
Priority
Source Document
Reference
Essential
Section 3.1 & MAP15
Essential
(unless
Scottish
Power
using
MPRS)
Essential
Section 7
Essential
Section 3.3
Essential
Section 7.2, section
7.5, section 7.13 &
MAP14
–
Data Display
Ref.
Category
Description
021
Data display
All data items in Appendix C) available once an MPAN is selected, and provided in a
complete and consistent format (subject to any restrictions). The specified data items are
coded within Industry documents and participants’ systems and this structure and format
should be maintained in the Website.
Priority
Essential
Source Document
Reference
Section 4.3
Page 55 of 100
Data Display
Ref.
Category
Description
022
Data display
023
Data display
024
Data display
025
Data display
026
Data display
Future changes are not shown until the date they become effective, except pending
registrations.
The current Supply Number, in the format set out in Schedule 5 of the MRA, is
published on the Website (in addition to the individual Data Items that make up the
Supply Number).
For a given MPAN, the Website shall publish the name, MPID and telephone number for
the relevant Distribution Business and Supplier (linked to MPID). Contact details for
Suppliers shall also be linked to Profile Class and Measurement Class (Half Hourly or
Non Half Hourly). Suppliers may provide the Website with a single telephone number per
MPID or may provide a separate telephone number for each of the following categories:
Profile Classes 1& 2; Profile Classes 3 & 4; and/or Profile Classes 5 to 8 and/or Half
Hourly.
For a given MPAN, the Website shall publish the name, MPID and telephone number
for the relevant Supplier Agent (linked to MPID). Contact details for Supplier Agents
shall also be linked to whether they are Half Hourly or Non Half Hourly (based on Profile
Class/Measurement Class). Supplier Agents may provide the Website with a single
telephone number per MPID or may provide a separate telephone number for each of
the following categories: Non Half Hourly and/or Half Hourly.
The website shows, for each MPAN, a record of all Registrations, historic or future, which
have been Accepted by MPAS (subject to any restrictions put in place by the relevant
Supplier, in which case display of the Supplier information will be dependent on the
category of user viewing the MPAN). This will include those that were subsequently
unsuccessful due to an Objection, and a record of all Objections received and whether
they were upheld or not.
027
Data display
028
Data display
Information for the most recent 28 months shall be held.
Registration history and the Metering Point supplementary data will not be displayed until
an MPAN has been selected.
A standard text shall be used to explain the Objection history and the current status of a
Registration where an Objection is in place.
Priority
Source Document
Reference
Essential
–
Essential
MRA Schedule 5,
Section 4.3.1
Essential
Section 4.12
Essential
Section 4.12.3
Essential
Section 4.9.3
Essential
–
Essential
Section 4.9.3
Page 56 of 100
Data Display
Ref.
Category
Description
Priority
Source Document
Reference
029
Data display
File IDs relating to Registration and Objection flows shall be shown.
Essential
–
030
Data display
MPANs associated with the Meter Serial Number will be shown.
Essential
Section 4.8
031
Data display
MPAS and Distributors shall be able to view the current Supplier and MOP for all MPANs.
Essential
–
Search Facility
Ref.
Category
032
Search
Facility
033
Search
Facility
034
Search
Facility
Search
Facility
035
Description
ECOES gives users the ability to search using MPAN, [elements of] Metering Point
Address, postcode or Meter Serial Number. Searches based on information that does
not match the source criteria will return a message showing that no data was found.
Once a search has been performed, the website should display all matching MPANs in a
list, with the associated address, GSP Group, Distributor and Trading Status for each
MPAN.
Once a search has been performed, the website should also display a MSN for each
MPAN on the search results screen.
A maximum of 200 search results will be shown. If there are more than 200 matches, an
error message will show.
Priority
Source Document
Reference
Essential
Section 4.6
Essential
Section 4.6
Desirable
Section 4.6
Desirable
Section 4.6
Support
Ref.
036
Category
Support
Description
The ECOES TSP is not required to resolve queries regarding the accuracy of the data
held in the MPAS or MOP system and held on ECOES. Any errors identified on ECOES
should be resolved via liaison with the relevant MPAS, MOP or Supplier, corrected
through updates to the source system, and then uploaded to the website.
Priority
Essential
Source Document
Reference
–
Page 57 of 100
Support
Ref.
Category
Description
Priority
Source Document
Reference
037
Support
The ECOES TSP will provide assurance and monitoring reports to the CAS.
Essential
–
038
Support
The ECOES TSP will monitor misuse of the system, alert the CAS where evidence of
misuse is found, and take action such as disabling the user if informed to do so by the
CAS (after approval by MEC).
Essential
–
Access
Ref.
Category
039
Access
040
Access
041
Access
Description
All Suppliers, Distribution Businesses and MPAS Providers are entitled to access
ECOES. They will be provided with a login once the Market Scenario Testing phase of
the Entry Assessment process commences. Data Collectors, Data Aggregators and
PPMIPs are also entitled to access ECOES and will be provided with a login on request.
Other users may be permitted to access ECOES and will be provided with a login
following agreement by MDB.
Suppliers shall be able to view all data for MPANs for which they are the current
Registered Supplier In MPAS. For all MPANs, they will be asked on-screen whether they
are the registered Supplier or have the customer’s permission to access the data. If they
select ‘yes’, they shall be able to view all data. If they select ‘no’, the data that they can
see will depend on the access granted by the current Registered Supplier. Each Supplier
may choose what data they would like to make available via an access matrix, for the
MPANs for which they are the current Registered Supplier.
Distribution Businesses/MPAS Providers have access to view all MPANs, and detailed
data for all MPANs in their portfolio. For MPANs of which they are not the Distributor or
MPAS, they shall be asked if they have a legitimate reason for accessing the data for any
particular MPAN. If they choose ‘no’ they shall be returned to the search results screen.
If they choose ‘yes’ they shall be able to view data for the MPAN that is included in the
search results screen.
Priority
Source Document
Reference
Essential
Section 2.6.1 &
MAP15
Essential
Section 2.6
Essential
Section 2.6 & MAP15
Page 58 of 100
Access
Ref.
Category
042
Access
043
Access
044
Access
045
Access
Description
MOPs, PPMIPs, Data Collectors and Data Aggregators who have a MPID in MDD are
able to access ECOES directly, with permission of the relevant Supplier(s). For any
MPAN that they view they shall be asked if they have the customer’s or current Supplier’s
permission to access the full registration data. If they select ‘yes’, they shall have full
access to all data for that MPAN. If they select ‘no’, the data that they can view will depend
on the access granted by the current Registered Supplier. Each Supplier may choose
whether they would like to make data available to all Supplier Agents or just those that
are the current appointed agents shown on ECOES.
All other users of ECOES (except non-domestic customers) are able to access all data
for all MPANs. However, future applicants may have data restricted. ECOES will be
capable of accommodating any such restrictions by allowing the CAS to configure access
to data for new user groups.
All users other than Suppliers, Distributor/MPAS and Supplier Agents will be asked if
they have a legitimate reason for viewing the data for an MPAN. If they do not, they will
be returned to the search results screen.
Suppliers should be able to choose what data is displayed to other users for MPANs of
which they are the Registered Supplier.
Priority
Source Document
Reference
Essential
Section 2.6 & MAP15
Essential
MAP15
Essential
Section 2.6 & MAP15
Essential
MAP15
User Creation & Management
Ref.
Category
046
User
Creation &
Management
Description
The ECOES TSP shall provide each Company Group a single ‘Master Admin User’.
The MAU shall have the ability to create more users, grant privileges associated with
users, and search for users. The MAU shall also be responsible for arranging the
resetting of passwords, disabling, re-enabling, deleting or reinstating accounts, and
creating new users.
Note: deleted accounts will not be visible to users or user-run reports; however, they
will continue to be recorded by the ECOES TSP for audit purposes.
Priority
Essential
Source Document
Reference
Section 2.5
Page 59 of 100
User Creation & Management
Ref.
Category
Description
047
User
Creation &
Management
User
Creation &
Management
User
Creation &
Management
User
Creation &
Management
User
Creation &
Management
User
Creation &
Management
User
Creation &
Management
User
Creation &
Management
User
Creation &
Management
The CAS shall provide a report that gives the MAU the ability to download all their
Company Group users’ user details, other than their password, including their role and
privileges.
The MAU is given control of security settings for each Company Group, where they can
control access to data by other users within their company using a security matrix that
only they may access.
The service should be able to support at least 8,000 users logged in to the ECOES at
once, without an impact on response time, and will accommodate at least 2 million
enquiries per month.
The default option for password expiry will be set to 90 days. MAUs will have the option
to change the password expiry period to either 60 days or 30 days.
Essential
Section 2.5
Essential
Section 2.9
Essential
–
Essential
Section 2.6.2
If a User enters an incorrect password on three consecutive occasions, their account will
be disabled.
Essential
–
Where required, the system will generate an initial password to new Users, and a
replacement password for any forgotten passwords.
Essential
–
Where functionality for system-generated passwords is not enabled, the MAU or other
authorised user will be able to generate an initial or replacement password for users.
Essential
–
The first time a user logs in with a generated password they will be prompted to change
it.
Essential
–
Inactive accounts will be deleted; the default period for deletion of these accounts will be
180 days. MAUs will have the option to change this period to 120 or 90 days. MAUs will
be able to request reports containing information regarding accounts that are
approaching their deletion date.
Essential
–
048
049
050
051
052
053
054
055
Priority
Source Document
Reference
Page 60 of 100
Flagging
Ref.
Category
Description
Priority
Source Document
Reference
056
Flagging
Registrations that are under Objection are flagged as such in ECOES.
Essential
Section 4.9.3
057
Flagging
Essential
Section 4.9.3
058
Flagging
MPANs with a Trading Status of R (Registered) are flagged as ‘Incomplete
Registration’.
MPANs with a Trading Status of N (New Connection) are flagged as ‘New Connection’.
Essential
Section 4.9.3
059
Flagging
MPANs with an Energisation Status of D are flagged as ‘De-energised’.
Essential
Section 4.9.3
060
Flagging
MPANs with a Trading Status of D are flagged as Disconnected.
Essential
Section 4.9.3
061
Flagging
ECOES will flag as ‘related’ any MPAN with a Related MTC as defined in MDD.
Essential
Section 4.9.3
062
Flagging
ECOES will flag as ‘export’ any MPAN with an export LLFC as defined in MDD.
Essential
Section 4.9.3
Letter Creation
Ref.
063
Category
Letter
creation
Description
Distribution Businesses and MPAS Providers should be able to create customer letters
in relation to Supply Number Enquiries, directly from the Website. Letter templates will
be provided to the ECOES TSP by the CAS.
Priority
Essential
Source Document
Reference
Section 4.8
Page 61 of 100
Consolidated Report
Ref.
Category
Description
064
Consolidated
Report
A consolidated report is issued to a list provided by the CAS (all Suppliers & Distribution
Businesses) in respect of all MPANs published on the ECOES website, which shall
conform to the requirements in MAP15.
Priority
Essential
Source Document
Reference
Section 5.1 & MAP15 5.
Customer Access
Ref.
Category
065
Customer
Access
066
Customer
Access
Customer
Access
Customer
Access
Customer
Access
067
068
069
Description
Customers with multiple non-Domestic premises may have access to current registration
information in relation to their Metering Points. This is subject to initial authorisation by
their Supplier to confirm entitlement to the data.
Customers must sign up to an agreement regarding ongoing access and maintenance of
the MPANs relating to their premises.
To gain access the customer must provide two different registered MPANs, neither of
which is registered as Profile Class 1 or 2.
Once customers are allocated an account, they may add both domestic and nondomestic MPANs to their portfolio.
The customer will be able to complete an online form, available on ECOES, without the
need to login to ECOES. The form will include the following information as a minimum
set of mandatory fields: company name, contact details and two non-domestic MPANs.
Once the online form has been completed, the customer will be prompted to print and
sign the Terms and Conditions and post them to the ECOES TSP.
The application form will make it clear that only customers, and not consultants or
customer agents, are allowed to apply for access.
Priority
Source Document
Reference
Essential
Section 6.1.1 &
MAP15 4.6.1
Essential
Essential
Section 6.1.1 &
MAP15 4.6.1
Section 6.1.1 & GD27,
2
–
Essential
Section 6.1.1
Essential
Page 62 of 100
Customer Access
Ref.
Category
070
Customer
Access
071
Customer
Access
Customer
Access
072
073
Customer
Access
074
Customer
Access
075
Customer
Access
076
Customer
Access
Customer
Access
Customer
Access
077
078
Description
Priority
Source Document
Reference
The ECOES TSP will manually validate the application on receipt of the Terms and
Conditions in accordance with a code of practice maintained by the CAS, which will
initially consist of the following criteria:
 All fields (e.g. company name and contact details) are appropriately populated
 Terms and Conditions signed
 The customer has not already been granted access
If the customer’s application is unsuccessful, the ECOES TSP will inform the customer
of the reason why.
The Terms and Conditions of use for non-domestic customers will be as detailed in
Guideline 27.
It is crucial that customers keep their portfolio up to date by removing MPANs that they
no longer own. This should be noted on the website so that it is apparent when they
login to their account.
If an application is successful, the ECOES TSP will countersign the agreement and
create a new non-domestic access account for the customer, notifying them of their
login details via email.
Customers may upload MPANs by entering MPANs one-by-one or by uploading a
spreadsheet. These MPANs will then be made available for authorisation by the
relevant Supplier user.
At least one nominated user for each Supplier has a screen for ‘customer access
requests’ where they can view all such pre-authorised MPANs and either authorise
them or refuse authorisation. Authorised MPANs will then become available for the
customer to view.
Customers will have the ability to update their contact details online.
Essential
Section 6.1.1
Essential
–
Essential
–
Essential
Section 6.1.1
Essential
Section 6.1.7 & 6.1.8
Essential
Section 6.1.9
Essential
Section 6.1.2
Customers will have the ability to close their ECOES account, in which case their
portfolio will be closed down and the Terms and Conditions will be terminated.
An MPAN may only be part of one customer portfolio at any one time. Each customer
account shall only have one portfolio and will not have one separate portfolio for each
Supplier.
Essential
Section 6.1.3
Essential
–
Page 63 of 100
Customer Access
Ref.
Category
079
Customer
Access
080
Customer
Access
Customer
Access
081
082
Customer
Access
083
Customer
Access
084
Customer
Access
Description
Priority
Source Document
Reference
If the customer tries to add an MPAN that is already part of another customer’s portfolio,
they may only do so manually and will be asked to confirm they wish to proceed. The
MPAN will then be moved from the old customer’s portfolio.
When a Supplier is reviewing pre-authorised MPANs, any that already belong to
another customer’s portfolio will be flagged as such. The Supplier may then choose
whether to authorise the MPAN or not.
A customer will have the ability to remove MPANs from their portfolio.
Essential
Section 6.1.7, 6.1.8 &
6.1.9
Essential
Section 6.1.11
A customer will be able to search within their portfolio by MPAN, MSN, Address or
Postcode. The search results will only contain MPANs that are part of that customer’s
portfolio. Other than this, the search facility will work in the same way as for other ECOES
users.
Following a portfolio search, the customer will be able to view detailed data for their
chosen MPAN. Once an MPAN is chosen, they will be able to view the same data as any
other user of ECOES, with the exception that they will be able to view Supplier
registration history (whether successful or unsuccessful) and current registrations only
for the period during which the MPAN has been part of their portfolio.
Customers will have the facility to download their full portfolio (including all information
relevant to the current registration and metering data). This will not include Supplier
liability history.
Any change to a non-domestic customer portfolio shall be stored, including the user ID,
MPAN, date and time of the change and where appropriate the name of the csv upload
file that created the entry. This data shall be stored on-line for a minimum of 1 year.
Essential
Section 6.1.12
Essential
Section 6.2.2
Essential
Section 6.2.1
Essential
Section 6.3
Page 64 of 100
Reports
Ref.
Category
085
Reports
086
Reports
087
Reports
Description
Users may request other ad hoc reports from ECOES and these may be provided with
prior permission from the CAS. Charges for these reports (if any) will be negotiated
between the User and the ECOES TSP.
The CAS shall be able to view all online reports relating to all Company Groups and
non-domestic customers.
PPMIPs will have the facility to collect files in response to MAP14 bulk transaction files
submitted by them to ECOES.
Priority
Source Document
Reference
Essential
–
Desirable
–
Essential
MAP14, Section 7.10
& Section 7.11
D0312 Maintenance Screen
Ref.
Category
Description
088
D0312
Maintenance
Screen
089
D0312
Maintenance
Screen
A facility will be available, which will allow authorised MOP users to overwrite existing
D0312 data manually to make corrections. When populating the D0312 Maintenance
Screen the user will be able to view a record of the meter history held on ECOES.
Where the user is the currently appointed MOP, they shall be allowed to adjust the data
associated with any MOP appointment period. Where the user is not the currently
appointed MOP, they shall only be allowed to adjust the data associated with their own
MOP appointment period. D0312 Maintenance must be done on a MOP appointment
by MOP appointment basis. The currently appointed MOP shall have the facility to
repopulate the entire meter history, installations and removals, regardless of the
number of meters affected, from the earliest date from which they choose to make an
update.
The MAUs for each MOP will have the authority to set up multiple users with access to
update ECOES data online.
Priority
Source Document
Reference
Essential
Section 8
Essential
–
Page 65 of 100
D0312 Maintenance Screen
Ref.
Category
090
D0312
Maintenance
Screen
D0312
Maintenance
Screen
091
092
093
D0312
Maintenance
Screen
D0312
Maintenance
Screen
Description
Priority
Source Document
Reference
Meter Information that has been manually updated will be flagged.
Essential
–
Supplier and MOP MAU will have the facility to grant access to other users within their
own Company Group to have access to the pages where the reports relating to D0312
validation may be downloaded. Where this privilege is granted the user will be forced to
enter an email address to which the notifications described above will be delivered.
The currently appointed MOP will have a view of the MPAN Meter history that will begin
on the date of the first installed Meter through to the present day.
Essential
–
Essential
Section 8.1
A Meter Installation that has both a Meter Serial Number and Meter Type exactly
matching that of a currently installed meter for the same date period for the same
MPAN will be considered a duplicate and the user will be notified as such and
prevented from saving. Only alphanumeric characters will be considered during this
match process. Users input will be limited to alphanumeric characters.
Essential
Section 8.2
Page 66 of 100
ECOES User Requirements Specification (URS) v1.1 Draft.docx Final
Appendix B)
Glossary of Terms
This Glossary is for use in the context of this Document only and shall not supersede any
terms duplicated in this Document, MAP15 or in other Core Industry Documents.
Acronym
CAS
Term
Central Administration Service
CoS
Change of Supplier
DCC
DNO
Company Group
Data Communications Company
Distribution Network Operator
DTC
DTN
Data Transfer Catalogue
Data Transfer Network
ECOES TSP
ECOES
Electricity Central Online Enquiry
Service
FTP
HH
File Transfer Protocol
Half Hourly
IHD
In-Home Display
In-Home Display Install Status
Line Loss Factor Class
Master Admin User
LLFC
MAU
MDD
MEC
MOP
MPAD
Market Domain Data
MRA Executive Committee
Metering Point
Meter Operator
Metering Point Administration Data
MPAN
Metering Point Administration Number
MPAS
MPID
Metering Point Administration Service
Market Participant ID
MRA
MSN
MTC
NHH
Master Registration Agreement
Meter Serial Number
Non Half Hourly
PC
Profile Class
PPMIP
Prepayment Meter Infrastructure
Provider
Definition
The service provided by the MRA
Secretariat in support of ECOES
A Registration, which has been confirmed
by the relevant MPAS, in relation to a New
Supplier undertaking responsibility for a
Metering Point.
As defined in section 2.7
As defined in the MRA
A party to the MRA who holds a Distribution
Licence
The electronic network provided to
transport Data Flows
The software provider for the ECOES
service
The service provided by Suppliers and
Distribution Businesses in accordance with
their obligations under the MRA
As defined in the Balancing and Settlement
Code
As defined in the DTC
The primary user for each Company Group,
as defined in section 2.5
All data items listed in Schedule 2 of the
MRA
A unique 13 digit number identifying the
Metering Point
The unique market-wide reference for a
market participant (e.g. a Supplier)
As defined in the electricity Supply Licence
Code
A 2 digit number showing the category of
customer
Page 67 of 100
ECOES User Requirements Specification (URS) v1.1 Draft.docx
SMSO
SSC
SMETS Version
Smart Metering System Operator
Smart Metering System Operator ID
Standard Settlement Configuration
Total Daily Processing
Triangulation
UFDS
User File Design Specification
Upload File
UFDS
User File Design Specification
Upload File
UPRN
Unique Property Reference Number
Website
Code
Pre-registration validation of MPAN against
site address and Meter Serial Number
The document that describes how users
should structure files transmitted across the
DTN
The file sent by MPAS to update ECOES
with information
The document that describes how users
should structure files transmitted across the
DTN
The file sent by MPAS to update ECOES
with information
The Electricity Central Online Enquiry
Service
Page 68 of 100
Appendix C)
Data Dictionary Requirements
I) MPAS-Sourced (Current)
Data Item
Source
Latency
J Number
MPAN
MPAS
1 WD
J0003
Additional Info
Method
Metering Point
Address &
Postcode
Metering Point
UPRN
GSP Group
MPAS
1 WD
J1036-44;
J0263
MPAS
1 WD
J1840
Upload file to the Website.
MPAS
1 WD
J0066
GSP Effective
Date (EFD)
MPAS
1 WD
J0306
LLF Class
LLF EFD
MP Status
MPAS
MPAS
MPAS
1 WD
1 WD
1 WD
J0147
J0658
-
Upload file to the Website
(probably only with Skeleton
Record as GSPG not
anticipated to change).
(probably only with Skeleton
Record as GSPG not
anticipated to change).
MP Status EFD
Current
Supplier ID
Current
Supplier REGI
date
Energisation
Status
Energisation
Status EFD
Measurement
Class
Measurement
Class EFD
Profile Class
Profile Class
EFD
SSC
SSC EFD
MTC
MTC EFD
Data
Aggregator ID
DA Type
DA EFD
Data Collector
ID
MPAS
MPAS
1 WD
1 WD
J0084
MPAS
1 WD
J0049
MPAS
1 WD
J0080
MPAS
1 WD
J0297
MPAS
1 WD
J0082
MPAS
1 WD
J0307
MPAS
MPAS
1 WD
1 WD
J0071
J0308
MPAS
MPAS
MPAS
MPAS
MPAS
1 WD
1 WD
1 WD
1 WD
1 WD
J0076
J0300
J0220
J0301
J0183
MPAS
MPAS
MPAS
1 WD
1 WD
1 WD
J0163
J0334
J0205
Upload file to the Website –
New and if any supplementary
data for the MPAN has
changed.
e.g.
traded/untraded
HH or NHH
Page 69 of 100
DC Type
DC EFD
Meter Operator
ID
MOP Type
MOP EFD
DCC Service
Flag
DCC Service
Flag EFD
SMSO Id
SMSO EFD
SMETS version
IHD Install
Status
IHD Install EFD
Supply Number
MPAS
MPAS
MPAS
1 WD
1 WD
1 WD
J0218
J0219
J0178
HH or NHH
MPAS
MPAS
MPAS
1 WD
1 WD
1WD
J0675
J0210
J1833
HH or NHH
Upload file to the website
MPAS
1WD
J1834
MPAS
MPAS
MPAS
MPAS
1WD
1WD
1WD
1WD
J1837
J1838
J1839
JNNNN
MPAS
Website
1WD
1 WD
J1835
-
Distributor ID
Website
1 WD
J0189
Registration
under objection
indicator
Disconnected
MPAN indicator
Website
1 WD
-
Indicator will
show
Website
1 WD
-
Indicator will show
New
Connection
indicator
Incomplete
registration
indicator
De-energised
MPAN indicator
Website
1 WD
-
Indicator will show
Website
1 WD
-
Indicator will show
Website
1 WD
-
Indicator will show
Green Deal
Plan Indicator
Website
Presented in the
format set out in
Schedule 5 of the
MRA
Indicator will show
Updated automatically by
Website (based on MPAS
data).
data).
data).
data).
data).
data).
data).
data).
II) MPAS-Sourced (Current)
Data Item
Source
Latency
Supplier ID
Website
1 WD
J0084
MPAS
1 WD
J0049
Effective From
Settlement Date
(REGI)
J Number
Additional Info
Method
data).
Page 70 of 100
Objection
history for the
MPAN
Registration File
IDs
Objection File Id
Meter Operator
History for the
MPAN
SMSO history
for the MPAN
Website
1 WD
-
data).
MPAS
1 WD
-
MPAS
MPAS
1 WD
1 WD
-
Website
1WD
J1837
DCC Service
Flag history for
the MPAN
Website
1WD
J1833
data).
data).
III) Non MPAS-Sourced (Current)
Data Item
Source
Latency
J Number
Meter Serial
Number
Meter
Operator
within
11 WDs
J0004
D0312 (ECOES Meter
Information Flow).
Meter Asset
Provider ID
Meter Type
Meter
Operator
Meter
Operator
Meter
Operator
Meter
Operator
Website
within
11 WDs
within
11 WDs
within
11 WDs
Within 11
WDs
N/A
J1677
D0312 (ECOES Meter
Information Flow).
D0312 (ECOES Meter
Information Flow).
D0312 (ECOES Meter
Information Flow).
D0312 (ECOES Meter
Information Flow.
and non-MPAS data).
Date of Meter
Installation
Date of Meter
Removal
Installing
Supplier
J0483
J0848
J1269
-
Additional Info
Method
Page 71 of 100
Appendix D)
Report(s) Format
The format for the Consolidated Monthly Report shall be of a flat file format.
Header
File identifier
Row number
Timestamp
MPAN Core
GSP Group ID
Metering Point UPRN
Meter Id Serial Number
Installing Supplier Id
Meter Type
Profile Class
Line Loss Class ID
Standard Settlement Configuration
Energisation Status
Energisation Status Effective From Date
DCC Service Flag
SMSO Id
IHD Install Status
SMETS Version
Footer
File Identifier
Row Count
Timestamp
Notes:
 Under this structure, if more than one Meter Serial Number is assigned to an
MPAN, that MPAN will be repeated for each meter number assigned;

Duplicate Meter Serial Numbers will occur where a meter serves two (or more)
MPANs, i.e. Import/Export, Related or Pseudo Metering Points; and
Page 72 of 100

The report will not show the linkage to all MPANs with shared metering – e.g.
Related MPANs or Shared Volume Allocation arrangements.
Page 73 of 100
Appendix E)
D0312 Validation
I) Purpose
The purpose of this appendix is to describe the user requirements for the processing of
D0312 files and any reprocessing of D0312 and Bulk MOP files.
II) Assumptions

For reload of data using the Validation rules: The MOP appointment history for all
Supplier Registrations in MPAS will be available to C&C Group. The history should
go as far back as the bulk load event (July 2006) however it is recommended that
all history which is available in the respective MPRS databases is provided in case
earlier data is found to be required for any other follow-up activity.

All MPAS providers will extract the data on the same date. This extract will need to
run on a weekend and will need to be run twice, once for UAT and once for Go
Live.

For ongoing validation of D0312 files the MOP appointment history will be provided
by MPAS in the daily extract

As a principle, the validation rules should be kept simple.

D0312 transactions are received from any one MOP in the sequence that the work
was carried out, both within a file (should two exist for the same MPAN) and across
files, regardless of the sender.

For any one MOP the latest received D0312 is correct

Files will be processed at 5am each day sorted by Timestamp.

Distributors will not require reports of Rejected D0312s or Manual corrections

Ongoing validation will accept D0312 files from either the currently appointed Meter
Operator, or the Meter Operator that was appointed in ECOES on the date of the
meter installation in the D0312, provided the validation criteria are met.
III) Validation Rules to be Employed
The flowchart below provides a pictorial view of the validation process. Section
Appendix A)I)ii) below provides a detailed description of each validation step.
Note that there is no difference between the two outcome swim lanes, left and
right. The purpose of having two is so that the outcome can be next to the
respective validation step.
Page 74 of 100
D0312 Validation (a)
Outcome
Processing
Outcome
START
R6
No
1a) MPAN Exists?
Yes
Initial Validation
Fail
F2
Fail
2) MPAN
Disconnected?
2a) D0312 is a Meter
Removal Flow?
Yes
F2a
No
R5
No
Yes
3) MPAN has a MOP
Appointment?
No
Go to
10a2
Yes
F4
Fail
10a) D0312 is a
Meter Removal flow?
4) D0312 is a Meter
Removal Flow?
Yes
Fail
F10a
No
Yes
Go to
12
Go to
10a2
No
5) Meters Exist in
ECOES for MPAN?
Yes
6) One Meter
provided in D0312?
Yes
No
Processing Meter Installation Updates
No
R3
No
6a) Are all serial
numbers provided
unique in message?
9) Are the new install
dates >= ECOES
dates?
Yes
No
R7
Yes
7) Are all the new
install dates the
same?
Yes
No
R2
Yes
10b) Has the D0312
been cycled for 14
days?
No
No
10) Is the file sender
a valid MOP for
MPAN?
8) Are all the new
install dates >=
ECOES dates?
No
R4
Yes
Yes
R1
No
A2
Yes
11) Are all the new
install dates <= file
creation date?
Page 75 of 100
D0312 Validation (b)
Outcome
Processing
Outcome
D0312 is for Meter Removal
Processing Meter Removal Update
From 4
R2
Yes
From 2a
From
10a
Yes
Yes
Yes
12b) Has the D0312
been cycled for 10
Working days?
No
No
12) Is the file sender
a valid MOP for
MPAN?
Yes
No
A1
Yes
10a-2) Is the removal
date > ECOES
dates?
R8
i) Outcomes
There are 3 outcome categories.
Category
Description
Failure
The flow is structurally invalid
Rejected
The data does not adhere to the validation requirements.
Accepted
The data passes the validation requirements and is subsequently
applied.
Code
F
R
A
Failures Codes (F)
The following Failure Codes can occur:
Code
Cause
F2
F2a,
F4,
F10a
The MPAN Trading Status is not one of the following ‘X’ ‘N’ ‘R’
‘T’.
Each 11D Group must have EITHER one or more 12D records OR a
single 13D Group.
The 11D fails if:
 there is both 12D and 13D Groups present
OR
 neither a 12D or 13D Group is present.
Validation
Step
2
2a,4,10a
Note:
Page 76 of 100
All three of these Failure Codes mean the same thing. The reason
that there are different Failure Codes is so that it can be identified
where in the validation logic the issue was trapped.
Rejection Codes (R)
The following Rejection Codes can occur:
Code
Text
R1
R2
R3
R4
R5
R6
R7
R8
The Installation date is greater than D0312 file creation date in the
file header.
The sending MOP and appointed MOP do not match.
The installation date is earlier than that already in ECOES.
Multiple new meters spanning existing installation dates.
The MPAN is Disconnected.
The MPAN is Invalid.
Serial numbers not unique within the D0312. (12G Group)
The new removal date is less than or equal to the maximum existing
installation date.
Validation
Step
11
12,10
9
8
2a
1a
6a
10a2
Accepted Codes (A)
The following Accepted Codes can occur:
Code
Text
A1
A2
Meter removal successfully processed
Meter install(s) successfully processed
Validation
Step
10a2
11
Page 77 of 100
ii) Validation Process Steps
The validation steps are described in detail here:
Step
Activity
Pre-Condition
(Step)
1a
Has the MPAN previously been
provided to ECOES from MPAS?
MPAN has previously been
Y
provided
MPAN not found in ECOES
N
Fail n/a
2
Is the MPAN Disconnected?
(1a) The MPAN
exists in MPAS
The MPAN Trading Status is
Y
and ECOES is
‘X’, meaning disconnected.
aware of this.
A status of N,R or T indicates
N
not disconnected.
Fail A status outside these values,
2a
Is this an MPAN removal flow?
(2) The MPAN is
disconnected.
There are no 12D Groups AND
Y
there is a 13D Group
i.e. instruction is a meter
removal
There is no 13D Group AND
N
there is a 12D Group(s)
installation or update
Fail Both 12D and 13D Groups
present or both 12D and 13D
Groups don’t exist.
3
Does the given MPAN have a Meter
(2) The MPAN is
Operator (MOP) appointment?
not disconnected.
Note:
It will always be the case that MPANs
with a Metering Point Trading Status of
‘New’ will not have a MOP appointment
in MPAS and those with a Trading
Status of ‘Registered’ are highly
unlikely to.
If a D0312 is sent where there is no
MOP appointment in MPAS, it is
assumed that this is being correctly sent
and it is the Suppliers’ Registration /
completion of the Registration that is
late or has been rejected in MPAS.
There is a MOP appointment
Y
which is current at the
specified date* (see below) or
which starts after the specified
date.
There is not MOP appointment
N
which is current at the
specified date* (see below) or
Y
N
Fail
2
R6
2a
3
F2
10a2
R5
F2a
4
10a
Page 78 of 100
Step
Activity
Fail
4
5
6
6a
Pre-Condition
(Step)
Y
N
Fail
which starts after the specified
date.
n/a
* Specified date
The specified date is set from the D0312
Meter Install Date if it has been provided
OR
the D0312 Meter Removal Date
OR
the Maximum Meter Install Date
provided in this D0312 instruction if
several 12D Groups are present
OR
if none of these are available, the D0312
file creation date is used.
Y
removal
N
Are there meters associated with the
MPAN already in ECOES?
The MPAN currently has one
Y
or more meters associated with
it.
The MPAN currently has no
N
meters associated with it.
Fail n/a
Has the D0312 supplied only 1 MSN?
There is only one 12D row.
Y
There is more than one 12D
N
row.
Fail n/a
Are all Meter Serial Numbers unique?
Note:
This checks that all Meter Serial
Numbers are unique, disregarding all
other data item attributes for the 12D
(3) The MPAN is
not disconnected
and there is a
MOP
appointment in
MPAS.
12
5
(4) Meter update
of nondisconnected
MPAN that has
MOP
appointments in
MPAS.
6
9
(5) Meter update
9
of a nondisconnected
MPAN that has
existing meters
associated with it
and MOP
appointments in
MPAS.
(6) Multiple meter 7
update of a nondisconnected
MPAN that has
existing meters
F4
6a
R7
Page 79 of 100
Step
7
Activity
Group - Meter Type, Meter Asset
Provider ID and Date of Meter
Installation.
There is no manipulation of the Meter
Serial Number. Eg. ‘ABC123’ is not the
same as ‘ABC 123’
All Meter Serial Numbers are
Y
unique.
All Meter Serial Numbers are
N
not unique.
Fail n/a
Are all the Meter Installation Dates for
all 12D Groups the same?
Note:
Where blank (null) Meter Installation
Dates are provided:
 If no Meter Installation Dates
are provided, the system will use
the file creation date in their
absence.

If some Meter Installation Dates
are provided, system will use the
max meter install date for those
12D Groups where an install
date was not provided.
All Meter Installation Dates
are the same.
All Meter Installation Dates
N
are not the same.
Fail n/a
Are all of the D0312 install dates greater
than or equal to existing Meter
Installation Dates in ECOES?
Note:
The validation process compares the
minimum 12D Meter Installation Date
with the greatest Meter Installation Date
for the MPAN in ECOES.
Where there is no Meter Installation
Date currently in ECOES (as it was not
provided in the original D0312), the
ECOES Meter Installation Date is
assumed to be Jan 1, 1900.
If no Meter Installation Date was
provided in the 12D Groups, this process
will take the file created date from the
file header record. If only some of the
12D Groups have null Meter Installation
Date then these will be ignored as they
Pre-Condition
(Step)
associated with it
and MOP
appointments in
MPAS.
Y
N
(6a) Multiple
unique meter
MPAN that has
existing meters
associated with it
that has MOP
appointments in
MPAS.
9
8
(7) Multiple
unique meter
update with
various Meter
Installation Dates
of a nondisconnected
MPAN that has
existing meters
associated with it
that has MOP
appointments in
MPAS.
10
R4
Fail
Y
8
Page 80 of 100
Step
9
10
Activity
will later be defaulted to the maximum
Meter Installation Date in the other 12D
Groups.
All of the 12D Group Meter
Y
Installation Dates are greater
Installation Dates in ECOES.
N
Installation Dates are not
greater than or equal to
existing Meter Installation
Dates in ECOES.
Fail n/a
Are all of the D0312 Meter Installation
Dates greater than or equal to existing
ECOES Meter Installation Dates?
Note:
The validation process compares the
minimum 12D Meter Installation Date
with the greatest Meter Installation Date
for the MPAN in ECOES.
Date currently in ECOES (as it was not
provided in the original D0312), the
ECOES Meter Installation Date is
assumed to be Jan 1, 1900.
If no install date was provided in the
12D Groups, this process will take the
File Created date from the file header
record. If only some of the 12D Groups
have null Meter Installation Dates then
these will be ignored as they will later be
defaulted to the maximum Meter
Installation Date in the other 12D
Groups.
Y
Installation Dates are greater
Installation Dates in ECOES.
N
greater than or equal to
existing Meter Installation
Dates in ECOES.
Fail n/a
Is the MOP who sent the D0312 file
sender same as appointed MOP at the
time or is the current appointed MOP?
Note:
Pre-Condition
(Step)
Y
N
Meter update of a
non-disconnected
MPAN with
appointments in
MPAS.
AND
[
(5) No meters
exist in ECOES
OR
(6) Meters exist in
ECOES AND one
12D Group
provided
OR
(7) Meters exist in
ECOES AND
more than one
12D Group
provided with
same Meter
Installation Dates.
]
10
R3
(8),(9) Meter
update of nondisconnected
MPAN with MOP
appointments in
11
10b
Fail
Page 81 of 100
Step
10a
10a2
Activity
If no Meter Installation Date has been
provided within any of the 12D
Group(s), the validation will substitute
with the file creation date in the header.
If some Meter Installation Dates are
provided within the 12D Group(s), but
not all, the validation will substitute the
null Meter Installation Dates with the
maximum Meter Installation Date for
those rows where the Meter Installation
Date has been provided.
The D0312 has been sent by
Y
the currently appointed MOP
OR
The D0312 has not been sent
by the currently appointed
MOP but all Meter Installation
Dates fall within their
appointment period.
OR
If the Meter Installation
Date(s) were before the first
appointed MOP the validation
will accept the D0312 if the
sending MOP is the same as
the first MOP appointed or is
the current MOP.
N
MOP AND all the Meter
within their appointment
period.
Fail n/a
Y
removal
N
Is the Meter Removal Date > max
existing Meter Installation Date?
This meter removal check ensures data
comes in the correct order and removal
Pre-Condition
(Step)
MPAS and Meter
Installation Dates
>= latest Meter
Installation Dates
in ECOES.
Y
N
Fail
(3) The MPAN is
not disconnected
and there is not a
MOP
appointment in
MPAS.
10a2
11
F10a
This is a meter
removal flow
AND
[
A1
R8
Page 82 of 100
Step
10b
11
Activity
does not inadvertently overwrite new
installations.
This validation compares the 13D Group
mandatory Meter Removal Date field
with the maximum current Meter
Installation Date in ECOES.
Note:
Date currently in ECOES, the current
Meter Installation Date is assumed to be
Jan 1, 1900.
The Meter Removal Date is >
Y
than the maximum current
Meter Installation Date.
The Meter Removal Date is not
N
> than the maximum current
Meter Installation Date.
Fail n/a
Has the D0312 been cycled for 14 days?
Y
period.
Place in the queue for
N
processing again tomorrow.
Fail n/a
Are all the new Meter Installation Dates
<= file creation date in the header?
Note:
If no Meter Installation Date has been
provided within any of the 12D
Group(s), the validation will substitute
with the file creation date in the header.
The maximum Meter
Y
Installation Date of all the 12D
Groups is on or before the file
creation date in the file header.
The maximum Meter
N
Installation Date of all the 12D
Groups is not on or before the
file creation date in the file
header.
Fail n/a
Pre-Condition
(Step)
(10a) the MPAN
is notdisconnected
AND does not
have a MOP
appointment in
MPAS
OR
(2a) the MPAN is
disconnected
]
Y
N
(8),(9) Meter
update of nondisconnected
MPAN with MOP
appointments in
MPAS and Meter
Installation Dates
>= latest Meter
Installation Dates
in ECOES
AND
(10) has not been
sent from a valid
MOP.
R2
10
This is a meter
MPAN
AND
[
(10) has been sent
from a valid MOP
and the Meter
Installation
Date(s) are >=
latest Meter
Installation Dates
in ECOES
OR
(10a) the MPAN
does not have a
MOP
A2
R1
Fail
Page 83 of 100
Step
12
12b
Activity
Is the MOP who sent the D0312 file the
same as the appointed MOP at Meter
Removal Date or is the current
appointed MOP?
The D0312 has been sent by
Y
the currently appointed MOP
OR
MOP but all Meter Removal
Date falls within their
appointment period.
OR
If the Meter Removal Date was
before the first appointed MOP
the validation will accept the
D0312 if the sending MOP is
the same as the first MOP
appointed or is the current
MOP.
N
Removal Date is not within the
sending MOP appointment
period.
Fail n/a
Has the D0312 been cycled for 10
Working Days?
Y
period.
Place in the queue for
N
processing again tomorrow.
Fail n/a
Pre-Condition
(Step)
appointment in
MPAS.
]
(4) This is a meter
removal flow, the
MPAN is not
disconnected and
there is a MOP
appointment in
MPAS.
(4) This is a meter
removal flow, the
MPAN is not
disconnected and
there is a MOP
appointment in
MPAS
AND
(10) has not been
sent from a valid
MOP.
Y
N
10a2
12b
R2
12
Fail
Page 84 of 100
IV) Recorded Data
All data shall be loaded (box 23) into a database, regardless of the outcome (see boxes 13 to
22). Only data that is associated with boxes 13 and 14 shall be displayed in ECOES, while the
one that is to be displayed will be the latest one to be processed.
The following data shall be recorded within the database:
 Where no meter is present – For each MPAN in Group 11D where there is no
associated Group 12D (meter removal) there shall be one row recorded [A1 below]

Where a Date of Meter Removal has been populated (indicating all meters have been
removed) there will be one row recorded [A1 below]

Where there are meters present – For all others (which will have a Group 12D) there
shall be one row for every Group 12D. (A2, R1, R2, R3 & R4)

For R2, if rejection is of a D0312 with group 12D populated then data items 12 to 15
will be populated and data item 16 not. If rejection is of a D0312 with group 13D
populated then data item 16 will be populated and data items 12 to 15 not. Data items
1, 7, 8, 9, 10 & 11 shall always be present. All other data items shall be recorded where
available
Data item
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Code3
MPAS MOP ID
MPAS MOP EFD
Supplier MPID at the time of
submission of the D0312
Supplier EFD at the time of
submission of the D0312
Registration Transaction Number
GSP Group
D0312 Sending MOP
D0312 File ID
D0312 File creation date
D0312 MPAN
D0312 Meter ID
D0312 MAP
D0312 Meter Type
D0312 Meter Install date
D0312 Meter Removal Date*
Date that the D0312/Bulk File was
processed
A1
A2
R1
R2+
R3
R4
R5
R6
R7
R8
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X*
X*
X*
X*
X*
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
* If applicable
+ Use of data items 12 to 16 for this error type depends upon if D0312 has group 12D or 13D
populated.
V) Data Retention within the Database
All data that is described in section IV) of this Appendix shall be retained indefinitely, as this is
a requirement for PPM processing. The latest data that is described in section IV) of this
Appendix will be displayed within the ECOES application forms.
3
The codes are those identified in boxes 13 to 22 in the flowchart in section Appendix A)III).
Page 85 of 100
VI) History Retention of Processed D0312 Files
ECOES will retain the metering history from the D0312 files in a background table.
VII)
Reports
Available online for download for 3 months following the report creation date.
i)
Purpose of Reports
The database described in section IV) will be used to produce reports of rejected metering
updates for Suppliers and Meter Operators. Suppliers are responsible for ensuring that
metering related details on ECOES are correct. However, it is anticipated that Suppliers will
require their Meter Operators to carry out any required corrections relating to their appointment
period where this involves sending further D0312s to ECOES, or directly updating the ECOES
system, as described in section IX).
ii) Report 1
Report name
Recipient
Frequency
Delivery method
Notes
Report content
Supplier Monthly Rejection Summary Report
Supplier
Monthly
Downloaded from ECOES
1
Only suppliers who are affected by this report will have the report
produced. Suppliers, who are unaffected, will have a nil return
produced.
2 There will be a separate report per affected Supplier MPID.
3 The Supplier MPID will be the current Supplier as at the date of
report execution.
4 The report shall summarise all such rejections relating to D0312
that have been processed during the previous calendar month.
Count of D0312 transactions (Group 11D) that have failed validation by
MOP, by rejection reason code.
iii) Report 2
Report name
Recipient
Frequency
Delivery method
Notes
Report content
Supplier Detailed Rejection Report (R2 failures)
Supplier
Monthly

Only suppliers who are affected by this report will have the report
produced. Suppliers, who are unaffected will have a nil return
produced.

There will be a separate report per Supplier MPID.

The Supplier MPID will be the current Supplier as at the date of
report execution.

The report shall detail all such rejections relating to D0312 that
have been processed during the previous calendar month.

Where the Meter has been removed, the Meter ID field will show
as blank.
Where the rejection reason code is R2:

MPAN

D0312 file ID

MPID of MOP who submitted the D0312

MPID of MOP registered in MPAS

Meter ID from the D0312

Date of meter installation from the D0312*
Page 86 of 100


Flag to indicate a manual correction has been made
Date of Meter Removal*
* For each rejection record, only one of “Date of meter installation” and “Date of Meter Removal”
items will be reported.
iv) Report 3
Report name
Recipient
Frequency
Delivery method
Notes
Report content
MOP Detailed Rejection Report
MOP
Daily
1
Only MOPs who are affected by this report will have the report
produced. MOPs, who are unaffected, will have a nil return
produced.
2 There will be a separate report per affected MOP MPID.
3 The MOP MPID will be that of the MOP who submitted the D0312.
4 The report shall detail all such rejections relating to D0312s that
have been processed during the previous day.
D0312 transactions (Group 11D) that have failed validation by rejection
reason code.

Rejection Code

MPID of MOP sending the D0312

D0312 File ID


D0312 MPAN

D0312 Meter ID*

D0312 MAP*D0312 Meter Type*

D0312 Meter install date*

Date of Meter Removal**

Flag to indicate a manual correction has been made**
*Not applicable where the meter has been removed
** If applicable
i)
Report 4
Report Name
Recipient
Frequency
Delivery Method
Notes
Report Content
No MOP appointed
Supplier
Monthly
1
2
3








Only Suppliers who are affected by this report will have the report
produced. Suppliers, who are unaffected, will have a nil return
produced.
There will be a separate report per affected Supplier
The MOP MPID will be that of the MOP who submitted the D0312
D0312 File ID
D0312 MPAN
D0312 Meter ID*
D0312 MAP*
D0312 Meter Type*
Page 87 of 100
i)
Report 5
Report Name
Recipient
Frequency
Delivery Method
Notes
Report Content
Meters installed but no Supplier
MOP
Monthly
The report shall detail all D0312s that have been received with
notification of a meter installation but where no supplier is recorded in
ECOES.


D0312 File ID


D0312 MPAN

D0312 Meter ID

D0312 MAP

D0312 Meter Type

D0312 Meter install date
ii) Report 6
Report Name
Recipient
Frequency
Delivery Method
Notes
Report Content
MPAN Invalid (Rejection Code R6)
MOP
Monthly
The report shall detail all D0312s where the MPAN submitted on them
is invalid.

Rejection Code


D0312 File ID


D0312 MPAN

D0312 Meter ID*

D0312 MAP*

D0312 Meter Type*

iii) Delivery mechanism
Monthly reports
For reports that have a frequency of ‘monthly’, an email notification will be issued to Company
Groups stating that there is a monthly report ready for downloading.
A new privilege will be generated such that the Supplier and MOP MAU may grant access to
other users within their own Company Group to have access to the pages where the monthly
reports may be downloaded. Where this privilege is granted the user will be forced to enter an
email address to which the notifications described above will be delivered.
The email address will be editable by the user; however will always remain mandatory so long
as the user has the privilege.
Upon go-live of this new functionality, only the MAU will have this privilege set. The email that
shall be used to populate this new email address field will be populated with the email address
that is in ECOES for the MAU.
Page 88 of 100
Daily Reports
For reports that have a frequency of ‘daily’, no email notification will be issued.
A new privilege will be generated such that the Supplier and MOP MAU may grant access to
other users within their own Company Group to have access to the pages where the daily
reports may be downloaded.
Upon go-live of this new functionality, only the MAU will have this privilege set.
VIII)
i)
Acceptance and Implementation
UAT
The proposed approach for UAT is as follows:
1 Load the MOP appointment history data (to be sourced from each MPAS)
2
The MOP Bulk data files will be loaded into an empty database (with respect to MOP
data) on a test server
3
A back-up shall be taken at this point in time (Restore Point 1)
4
D0312 files will be loaded using the Validation Procedures described in this document
5
MRA Parties will undertake or procure various user acceptance tests. (to be defined)
6
If any corrections are required to the Validation Procedures, once the code had
changed and ready for UAT, the database will be restored back to Restore Point 1
(point 3 above) and the D0312 reapplied (4 above) using the revised Validation
Procedures
Any subsequent changes would go through this same loop as necessary.

Reports will be available that are described in section VII) and will also be tested.
ii) 8.2 Implementation
Upon acceptance following UAT, C&C Group will arrange a date (weekend) when the change
will move into the live environment.
All MPAS providers will once again be required to, once again, provide the MOP Appointment
History data. This will need to be executed on the same weekend by all MPAS.
When the new validation rules are implemented, all metering data that has previously been sent
to ECOES will be reloaded. Any reloaded records that are rejected will be reported to the Meter
Operator that is the current Meter Operator at the time of the reload.
IX) Method for correcting any D0312 data
Where it is not possible to update ECOES by means of a D0312 flow, correction of any D0312
data will be manually carried out online in ECOES. This will be done via a new facility which will
allow users to view meter serial number history for an MPAN (as submitted in historic D0312
data flows) and allow authorised MOP users to overwrite existing data via an online D0312
update form in order to make corrections. The MAUs for MOP will have the authority to set up
multiple users with access to update ECOES data online. The following safeguard protocols
will be in place:

Only the Current MOP, as shown in ECOES, will have the authority to manually update
current and historic metering information
Page 89 of 100

Any previous MOP will have the authority to update historic metering information
provided it relates only to the period for which they were the appointed MOP in ECOES.

The D0312 online correction facility will validate the MPID of any MOP attempting to
correct the data. This is to ensure that only information relating to that MOPs
appointment can be updated.

A record of the user manually updating D0312 data will be created and a report
produced on a monthly basis to Suppliers detailing what information has been updated

When completing the update form the user will be able to view a record of the meter
history held on ECOES. The user will be able to overwrite historical data in order to
correct it or to insert current or historic data in the appropriate order.

The manually updated data in ECOES will be flagged as such.
X) Validation of Manual Updates
ECOES will contain the following validation:
 The meter type must be one of a valid dataset

The MAP MPID must be one of a valid dataset determined from MDD

The meter installation date cannot be a date in the future
Note: All of the above may be null if the Meter Serial is “none installed”. Logic on the ECOES
form will enforce this.
XI) Error Correction
1
Where the MOP receiving the error report has a current appointment as MOP on its
own system, and is shown as the current MOP on ECOES, then the MOP should check
that the current metering data shown on ECOES is correct. If it is not, the MOP should
either submit a new D0312 containing the correct data (assuming that this flow will pass
the validation rules) or should update the records manually in ECOES using the update
form. Where it is necessary to correct invalid data sent to other participants, new
D0149/D0150 or D0268 flows should be sent to Supplier, DC and Distributor.
2
Where the MOP receiving the error report has a current appointment as MOP on its
own system, but it is not shown as the current MOP on ECOES, then after checking
that no D0151 has already been received, it should contact the Supplier shown on
ECOES to ascertain if it is the current MOP or not.
3
If it is then the Supplier must update the registration data on MPAS with a D0205.
Following this, the Supplier will contact the MOP and ask them to resolve the query as
per part 1 above.
4
If it is not then the MOP will need to ask the Supplier who has appointed them to send
a D0151 to de-appoint them. The current Supplier will then need to ensure that their
appointed MOP is in possession of the correct Meter Technical Details for the MPAN
and will need to instruct the current MOP to acquire them from the old agent with a
D0170 if they are not. Following this, the correct current MOP will need to ensure that
ECOES and other market participants are in possession of the correct Meter Technical
Details.
NB: Large batches of exceptions (identified through the re-processing exercise) could be dealt
with as one-off data cleansing exercises.
Page 90 of 100
XII)
Ongoing Requirements
Following the reload of data, new D0312s will be validated on a daily basis for 10 working days,
before being processed. Any records that are rejected during daily processing will be reported
to the Meter Operator that sent the D0312.
Page 91 of 100
Appendix F)
MAP14 PPM Payments Allocation
The use of ECOES for MAP14 bulk transaction files is described in Appendix 6 of MAP14.
Users should refer to MAP14 for full details governance rules.
I) MAP14 Transaction Files
i)
Flow Description
Flow Name:
MAP 14 File
Flow
Description:
To provide data to ECOES to determine Supplier registration details for MPAN
and/or meter serial number on the Customer Payment Date quoted within the file,
and for those details to be returned.
Flow
Ownership:
MRA
From
PPMIP
To
ECOES
PPMIP
ECOES
Data Items:
Reference
J0527
J0848
E0001
J0049
E0002
J0004
E0003
J0003
E0004
J0483
E0005
E0006
J0084
Item Name
Customer Payment Date
ECOES Data
Effective From Settlement Date{REGI}
File Reference
MPAN on ECOES
MPAN Core
Meter on ECOES
Meter Type
Number of M Records
PPMIP Id
Supplier Id
Flow Structure:
Group
Group Description Range Condition
L1 L2 L3 L4 L5 L6 L7 L8 Item Name
H
Header
G
1
1
1
M
PPMIP Data
1-*
PPMIP Id
File Reference
G
O
O
1
O
A
MPAN
0-*
Registration Data
MPAN Core
Customer Payment Date
ECOES Data
G
O
O
O
O
O
Supplier Id
Effective From
Settlement Date{REGI}
Meter Type
Page 92 of 100
B
Meter Id (Serial
0-*
Number)
Registration Data
1
MPAN on ECOES
O
O
O
MPAN Core
Supplier Id
Effective From
Settlement Date{REGI}
Meter Type
Meter on ECOES
G
O
O
1
F
Footer
1
G
1
Notes:
Number of M Records
Although MPAN Core and Meter Id (Serial Number) are noted as optional in Group M at least
one of these data items must be populated.
Groups A and B must not be populated in a file sent to ECOES by a PPMIP.
In Group A where MPAN Core on ECOES indicates that registration data had been located then
all data items in this Group except Date of Meter Installation are mandatory.
In Group B where Meter Id (Serial Number) on ECOES indicates that registration data had been
located then all data items in this Group except Date of Meter Installation are mandatory.
The MPAN Core in Group A may be different to that in Group B.
In Group A there may be instances where more than one Meter Id (Serial Number) is
registered at an MPAN Core.
In Group B there may be more than one MPAN Core registered against a Meter Id Serial
Number.
ii) MAP14 Data Item Names and Descriptions
Item Name
Item Reference
Item Ownership
Item Description
Valid Set
ECOES
Data
E0001
MRA
Details if ECOES has been able to find registration details for MPAN Core and/or
Meter Id (Serial Number) on Customer Payment Date.
Values are:
0
No registration details found on ECOES
1
Registration details found on ECOES
Validation
Logical Format
Physical Length
Notes
As Valid Set
Item Name
Item Reference
Item Ownership
Item Description
Valid Set
File Reference
Validation
Logical Format
Physical Length
INT(1)
1
Data item is only used in response files. Where value is set to 1, then at least one
of Group A or B must be available in response file.
E0002
MRA
A reference to be used in filenames returned by ECOES.
Any alpha and/or numeric characters where alpha characters are in the standard
English language set plus underscore (_) character.
As Valid Set
CHAR(13)
13
Page 93 of 100
Notes
Item can be any length up to 13 characters.
Item Name
Item Reference
Item Ownership
Item Description
MPAN on ECOES
Valid Set
E0003
MRA
Details if ECOES has been able to find registration details for MPAN Core on
Customer Payment Date.
Values are:
0
No registration details found on ECOES for MPAN Core
1
Registration details found on ECOES for MPAN Core
Validation
Logical Format
Physical Length
Notes
As Valid Set
Item Name
Item Reference
Item Ownership
Item Description
Meter on ECOES
Valid Set
INT(1)
1
E0004
MRA
Details if ECOES has been able to find registration details for Meter Id (Serial
Number) on Customer Payment Date.
Values are:
0
No registration details found on ECOES for Meter
1
Registration details found on ECOES for Meter
Validation
Logical Format
Physical Length
Notes
As Valid Set
Item Name
Item Reference
Item Ownership
Item Description
Valid Set
Validation
Logical Format
Physical Length
Notes
Number of M Records
Item Name
Item Reference
Item Ownership
Item Description
Valid Set
Validation
Logical Format
Physical Length
Notes
PPMIP Id
INT(1)
1
E0005
MRA
Number of M groups in file.
Any within constraints of format, up to a maximum number of 100000.
As Valid Set
INT(6)
6
Maximum number can be amended by change request.
E0006
MRA
The unique market-wide reference for a PPMIP Market Participant.
As defined within Market Domain Data.
As Valid Set and Exists
CHAR(4)
4
Page 94 of 100
iii) File and Flow Examples
Example of file sent by PPMIP, called EELCFile00000001.ppm
H|EELC|EELC_00000001|
M|1000000000001||20080630||
M|1000000000002||20080628||
M|1000000000003|M01Z00001|20080630||
M|1000000000004|M01Z00002|20080629||
M|1000000000005|M01Z00005|20080630||
M||M01Z00003|20080630||
M||M01Z00004|20080630||
F|7|
Example of validation file from ecoes in response to above
Filename:
PASS_ EELCFile00000001.ppm
File details:
EELC_00000001
Example of file from ecoes in response to above, named
EELC_00000001_EELCFile00000001_20080701.ppm
H|EELC|EELC_00000001|
M|1000000000001||20080630|0|
M|1000000000002||20080628|1|
A|EMEB|20020401|M03P12345|K|20030512|1|
M|1000000000003|M01Z00001|20080630|1|
A|SOUT|20051226|M02P234567|T|20061212|1|
B|1000000000007|SOUT|20030425|K|20040212|1|
M|1000000000004|M01Z00002|20080629|1|
A|LOND|19980211|M98Z45678|K|20020512|1|
B|1000000000009|NEEB|20070812|K|20080525|1|
B|1000000000010|YELG|20060115|N|20071111|1|
M|1000000000005|M01Z00005|20080630|1|
A|SEEB|20061031|M97Z89450|K|20070213|1|
A|SEEB|20061031|M02Z00005|K|20080624|1|
M||M01Z00003|20080630|1|
B|1000000000008|SPOW|20080505|T|20080505|1|
M||M01Z00004|20080630|0|
F|7|
Example of file sent by PPMIP, called EELCFile00000002.ppm
H|EELC|EELC-00000002||
M|1000000000001||20080630||
M|||20080628||
M|1000000000003|M01Z00001|20080630||
M|1000000000004|M01Z00002|20080629||
M|1000000000005|M01Z00005|20080630||
M|||20080630||
M||M01Z00004|20080630||
Page 95 of 100
M||M02Z00001|20080630|1|
F|9|
Example of validation file from ECOES in response to above
Filename:
FAIL_ EELCFile00000002.ppm
File details:
EELC_00000002
R03|The header (Group H) is not comprised of correct components or the
values submitted are invalid|
R04|Incorrect Group M data|M|||20080628||
R04|Incorrect Group M data|M|||20080630||
R04|Incorrect Group M data|M||M02Z00001|20080630|1|
R05|The footer (Group F) is not comprised of correct components or the values submitted are
invalid|
II) Additional Filtering for Pre-Payment Transaction Allocation
i) Filtering the PPMIP File Sent to ECOES
The following logic shall happen within ECOES prior to returning registration details for MPAN
and/or Meter Serial Number on the Customer Payment Date quoted within the file send by
PPMIPs:

ECOES will identify any instances where multiple MSNs exist for a single entry on the
PPMIP file.

In these cases ECOES will perform the following two validation processes:
→
→
If there exists any Meters in the set of returned instances which are Credit
Meters (Meter Type N or H), ECOES will disregard these from the set of
returned records
If the Transactions Routing Flag (TFR) detailed in section ii) below, is agreed
then only that record shall be returned.
ii) Transaction Routing Flag
A TFR will be held in ECOES and will be the result of Suppliers agreeing, in situations where
multiple MSNs involving Pre-payment Meters exist, which Supplier is entitled to the transactions
related to that MSN.
A TFR can be attributed to any MSN in ECOES where multiple records of an MSN exist.
Suppliers will agree a TFR via a new screen.
The Supplier MAU will need to log in to this screen and search for the MSN. ECOES will search
for that MSN and identify if the MSN is valid for a TFR, i.e. more than one record with that MSN.
The Supplier will then be able to declare „Not Responsible‟ – i.e. the Supplier believes it has
no legitimate claim for the transactions associated with that MSN.
ECOES will hold „No Decision‟ – i.e. blank - as a default value for all Suppliers until the point
where a Supplier logs in and changes the status.
Page 96 of 100
If a TRF status is set on an MSN with no duplicate in ECOES, ECOES shall disregard the status
and return the sole Supplier associate with the MSN.
ECOES will retain the date and user details associated with the amendment of a status change.
A TFR will be occur in ECOES only when all Suppliers have determined they are “Not
Responsible” for an MSN and there is only one Supplier with the no status set.
iii) Removing a Transactions Routing Flag
If new information becomes available to any Supplier involved with a TFR, the Supplier my
change its status at any point. This will have the effect of removing the TFR until the Suppliers
involved agree a solution.
On a Change of Supplier (CoS) event, any existing TFR will be removed if the outgoing Supplier
had its status set to Not Responsible.
The incoming Supplier will have its status for that MSN set to “No Decision”.
A notification to all Suppliers involved with the existing TFR will be sent via email, to the MAU,
of the removal of the existing TFR.
A new existing TFR can be instated by the incoming Supplier setting the status to the same as
the outgoing Supplier.
III) Meter Matching in PPMIP Allocation Process
i)
Purpose
The purpose of this section is to describe the matching procedure in ECOES. It outlines the
process of matching of the Meter Serial Number provided by a PPMIP with the Meter
information held in ECOES.
ii) Definitions
Acronym
MPAN
MSN
Term
Algorithm
Metering Point Administration Number
Meter Serial Number
Non - Alphanumeric Characters
Valid Characters
Definition
A matching routine in ECOES.
The MPAN Core (J0003).
The Meter ID (Serial Number)
(J0004)
Any characters that are not 09, A-Z and a-z.
Characters 0-9, A-Z and a-z.
iii) Meter Serial Number Matching
As detailed in the MAP 14 - Procedure for the Allocation of PPM Payments Transacted Against
an Incorrect Device, section 2.6, PPMIP shall send MSN, MPAN and Customer Payment Date
to ECOES and ECOES shall seek to match the MSN provided by the PPMIP with the MSN in
ECOES, provided by the MOPs via D0312 flow.
Page 97 of 100
In all instances, for the MSNs provided by a PPMIP, ECOES will perform a matching routine
(“Algorithm”) where an exact match, character by character, will be sought. When an exact
match is found, ECOES will return to PPMIP the information associated with this MSN
regardless the meter type.
In all instances, ECOES will perform a series of matching routines (“Algorithms”) to try and
identify the correct MSN.
If after applying the Algorithms to the MSN, provided by a PPMIP, a match is found, ECOES
will return the information associated with this MSN to the PPMIP.
If after applying the Algorithms to the MSN, provided by a PPMIP, a match is not found, but the
information returned from ECOES shows that the MPAN is registered with one or more MSNs
and provides a Supplier ID, then the process detailed in the MAP 14 – Appendix 2, section 5.1.2
should be followed. If neither the MSN nor MPAN can be found on ECOES, transaction shall
be classed as ‘Unallocated’, and the process outlined in MAP 14 section 2.7 should be followed.
iv) Algorithms
Algorithm 0 – Exact Match
The Meter Serial Number provided by the PPMIP must match exactly, character for character,
with that in ECOES,
Algorithm 1 – Remove all Non-Alphanumeric Characters
Algorithm 1 will remove any character that is not A-Z and 0-9 from the Meter Serial Number.
For example, all of the following will be treated as ‘ABC1234’
Meter ID
‘ABC_1234’
‘ ABC1234’
‘ABC1234 '
’AB_C1234.’
‘AB.C.1234’
Will be treated as
‘ABC1234’
‘ABC1234’
‘ABC1234’
‘ABC1234’
‘ABC1234’
Note
Algorithm 2 – Alpha instead of Numeric used
For Meter Serial Numbers that are intended to be 9 characters in length and conform to the
following pattern: X99X99999
Where,
 X is an alpha character (A-Z)

9 is a numeric value (0-9)
Replace the letters with digits where it is a numeric field, replacing:
 O with 0

I with 1

S with 5
Notes: All non-alphanumeric characters will be removed for this algorithm.
Page 98 of 100
Algorithm 3 – Extra Zero after Board Code
For Meter IDs are intended to be 9 characters in length and conform to the following patterns:
a
X
b
99
c
X
d
99999
Where,

After removing all non-alphanumeric characters, Meter Serial Numbers whose character count
is greater than 9 and element d is greater than 5 characters in length, remove any left padding
zero characters such that element d is 5 characters in length.
For example,
Meter ID
S98L012345
S98L0012345
S98L067890
S 98-L_067890
F97S1234
F97S123456
Will be treated as
S98L12345
S98L12345
S98L67890
S98L67890
F97S1234
F97S123456
Note
No change
No change
Algorithm 4 – missing zero after Board Code
For Meter IDs are intended to be 9 characters in length and conform to the following patterns:
a
X
b
99
c
X
d
99999
Where,

After removing all non-alphanumeric characters, Meter Serial Numbers whose character count
is less than 9 and element d is less than 5 characters in length, add left padding zero characters
such that element d is 5 characters in length.
For example,
Meter ID
S98L1234
S98L12
S98L0012
S 98-L_6789
F97S01234
F97S123456
Will be treated as
S98L01234
S98L00012
S98L00012
S98L06789
F97S01234
F97S123456
Note
No change
No change
Page 99 of 100
Algorithm 8 – Missing ‘B’ Board Code
Remove all Meter ID non-alphanumeric characters.
Where the Meter ID is 8 characters in length, and the 4th character from the left is not an alpha,
insert character B into character position 4, making the Meter ID 9 characters in length.
For example, S0612345 will be treated as S06B12345
Algorithm 10 – apply algorithms 1, 2, 3, 4 & 8
Apply algorithms 1,2,3,4 & 8 as defined above.
Page 100 of 100

ECOES User Requirements Specification (URS) v2

Transcription

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