PRE-ARRIVAL HANDBOOK

OBTC 2015 Pre-Arrival Handbook
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6.17 - 6.20
OBTC 2015 | UNIVERSITY OF LA VERNE
PRE-ARRIVAL HANDBOOK
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
conference app
download the obtc conference app for android, ios, or windows (mobile)
After the widely used Yapp app that we beta tested at OBTC 2014, we are very happy to announce that the Society has moved forward in creating a customized app that will be independent of any parent app (as it had been
with Yapp). This app will be a full standalone app. The app is not yet available on the Apple App Store, Google
Play Store, or Windows but will be available prior to the conference.
App DOWNLOAD INSTRUCTIONS (*APP NOT YET AVAILABLE YET*)
1) Proceed to the Apple App Store, Google Play Store, or Windows App Store (apologies to the remaining six
Blackberry users out there, but you‘re just out of luck)
2) Search for: OBTS
3) Install the OBTS app (it will have our red flame logo)
4) The app will be called OBTS on your smart device and will house general Society information beyond the
conference
5) Enjoy our next step in the OBTS social experience
So what can you do with this app? You can keep up to date with the latest conference news, any schedule
changes, stay up to date with the Twitter feed, utilized email and map features, check the conference program,
and much more. The OBTS app will continue to be updated throughout the conference and beyond - so don‘t
remove it after the conference ends as it will be an app that we utilize across all Society operations.
App Screenshots
LOOK FOR AN ANNOUNCEMENT ON THE
AVAILABILITY OF THE OBTS APP IN LATE MAY
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OBTC 2015 Pre-Arrival Handbook
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ARRIVING IN LA VERNE
WELCOME TO LA VERNE IN SUNNY SOUTHERN CALIFORNIA!
We suggest you fly into Ontario Airport. It is the closest and most convenient! Ontario offers flights
from all major airlines and is a short car ride away. Avoid the famous Los Angeles traffic-- book early.
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Ontario Airport: 12.8 miles via Interstate 10 (approximately 20 minutes away) $35 for Super
Shuttle ride
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Los Angeles International Airport: 50.3 miles via Interstate 10 (1-2 hours based on time of day
and traffic) $55 for Super Shuttle
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John Wayne Airport: 35.6 miles via CA-57 (approximately 45 minutes to 1.5 hours depending
on time of day and traffic)
BEAT THE RUSH
Ontario Airport offers all major car rental agencies: Alamo, Avis, Budget, Dollar, Hertz and Thrifty. The
rental facilities are just a short walk from the terminal.
Shuttle services are available at an additional cost of approximately $35 from Super Shuttle. Taxis
are also easily found at Ontario with an estimated expense of $45. Reserving a spot in advance is
suggested as well as connecting with someone before the conference. Sharing a car, taxi or shuttle
will help reduce the expense.
To assist with your ride-sharing, we have created two Doodles for your use. Please check off your
arrival and departure times (to the nearest hour) within the link of your respective airport.
LAX: https://doodle.com/9egehbs6ku4fr8a4
ONT: https://doodle.com/w5ezgqqvhusf35df
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
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Conference check-in and check-out
11am - 5pm
YOUR CHECK-IN TIME ON
JUNE 17TH AT THE
VISTA LA VERNE DORMS
CONFERENCE CHECK-IN
Check-in will be at the Vista La Verne dormitory located
on the corner of D and 2nd Streets in Old Town La Verne.
OBTC staff and volunteers will greet you between 11 am
and 5 pm. There will be student housing staff available
in the lobby of Vista La Verne from 8 am until 10pm
for anyone checking in outside of the general check-in
time. Any check-ins after 10pm must contact Brandon
Charpied by email (brandon@obts.org) or by phone/text
at (843) 855-0301 who will assist you with checking in as
promptly as possible.
Vista La Verne is located at
2165 D Street
La Verne, CA 91750
All general conference attendees should arrive on Wednesday. If you need to
arrive at a later time, please contact Brandon Charpied, the Executive Operations
Director, to make arrangements (brandon@obts.org). Any attendees, who arrive before Wednesday, June 17th without prior arrangements, must seek offcampus accommodations. The dorms are only prepared for known arrivals, thus
unannounced arrivals cannot be accommodated.
all good things must come to an end (Conference Check-out)
Check out will take place at Vista La Verne on Saturday, June 20th. All conference attendees will need to drop
off their room key and chad in the lobby with the student housing staff that will be waiting there to assist you.
Please notify the staff if you have lost your key/chad, there may be a lost fee that will be incurred by OBTC.
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
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Campus information
It is important that you check-in during the designated registration hours
at Vista La Verne Dorms or make accommodations to check-in during hours
outside of the designated time so that you may receive the necessary materials to access your room, the internet, and pick up your parking pass.
mi casa es su casa (campus housing)
The units are suite style with each unit having two single rooms, two double rooms and four private bathrooms and a living-room. No more than four people will be in each suite.
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Hard-wire and wireless internet connections in all rooms
A shared living room with a flat screen TV
Fully furnished bedrooms and living room
Central air and heating with in- unit thermostat
Two elevators
Provided: a towel, washcloth, sheets and one blanket
Remember to bring your own toiletries. Bring an additional blanket, if needed.
Community lounges and study rooms with computer access on each floor.
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
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Campus information
we‘ve got a spot for you! (Campus Parking)
Campus parking permits will be issued at the conference check-in for conference attendees who purchased
one during registration. It must be displayed on the windshield on the driver’s side. If you arrive at the conference without having previously purchased a campus parking permit, obtaining a permit will be subject to
availability and approval by the University of La Verne and the OBTC Conference staff.
Vista La Verne is building number 32 on the map above, and parking lots E and D
will be the closest lots to the dormitory.
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
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campus information
RELAX AT JIM‘S PLACE AND SHOW YOUR STUFF AT THE TALENT SHOW
Jim’s Place will be in President’s Dining Room located on the corner of 3rd and C Streets. It will be open on
Wednesday and Thursday nights during the conference. The Talent Show on Friday evening will take place
on the 3rd floor of the Campus Center.
CHEERS
Alcohol can only be consumed at designated locations on campus to abide by campus safety regulations.
Please keep toasts confined to Jim’s Place and the Campus Center ballroom. Cheers!
KEEP IN CASUAL
La Verne is relatively flat campus. The distance from the dorms to the building containing the dining hall
(Davenport) and sessions (Founders Hall and Hoover Buildings) is approximately 1,000 feet.
If you have been to the OBTC before, then you are aware of what our attendees typically wear. However, if
you are a newcomer to our wonderful conference, please be aware that this is a very casual conference. You
will want to bring relatively light clothes due to summer weather. Layers may be needed as the mornings
and evenings can be colder and a bit damp (we call it “June gloom”). Please do not bring anything more
formal than business casual. Many attendees can be found wearing t-shirts, shorts, and comfortable sneakers. The key here is casual and comfortable so that you can focus on the tremendous experiential learning
sessions around you. Typical professional attire is not expected.
LA VERNE IS IN THE PACIFIC TIME
ZONE. ADJUST YOUR
WATCHES ACCORDINGLY!
GET PUMPED UP AT THE FITNESS CENTER
Get your blood flowing and ready for the day.
La Verne offers a full state of the art fitness
center as well as a beautiful newly renovated
outdoor track. Both facilities are open for use
during your stay. Please take advantage of
these facilities while you are here.
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
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CONFERENCE MEALS
Breakfast and lunch will take place in Davenport Dining Hall on the corner of 3rd and C Streets. This red brick
building also holds the President’s Dining Room (Jim’s Place). Dinner on Wednesday night will be a BBQ
on the patio behind Vista La Verne. Thursday night dinner will be a fiesta held in Sneaky Park in the shade of
a very large oak tree. Our closing dinner on Friday night will be held in the in the Sports Pavilion (the tents).
Bon Appetit will supply the meals during the conference. With their from-scratch cooking, nutritional approach, and local sourcing, along with vegetarian choices, Bon Appetit will have something for everyone.
MONDAY (Pre-Conference)
Breakfast (IR Lab only) - 8:15am
Lunch (IR Lab only) - 12:20pm
TUESDAY (Pre-Conference)
Breakfast (IR Lab, Board of Directors) - 8:15am
Lunch (IR Lab, Board of Directors) - 12:20pm
WEDNESDAY (Pre-Conference & General Conference)
Breakfast (IR Lab, Board of Directors, DI, EEI, JME/MTR) - 8:15am
Lunch (IR Lab, Board of Directors, DI, EEI, JME/MTR) - 12:20pm
Dinner - 5:00pm Opening Barbecue on the patio behind Vista La Verne dorms
THURSDAY
Breakfast - 7:15am
Lunch - 12:00pm
Dinner - 6:00pm Fiesta in Sneaky Park
FRIDAY
Breakfast - 7:15am
Lunch - 12:00pm
Dinner - 6:30pm Awards Banquet in the Campus Center or the Sports Pavilion (TBD)
SATURDAY
Breakfast - 7:15am
Lunch - 12:00pm Boxed Lunches (only ordered for those that specificed so
in registration form)
YOU MUST WEAR YOUR CONFERENCE BADGE TO
GAIN ACCESS INTO THE DINING HALL. PLEASE WEAR
YOUR BADGE AT ALL TIMES WHILE ON CAMPUS.
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
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THURSDAY NIGHT FIESTA AT SNEAKY PARK
THURSDAY NIGHT FIESTA AT SNEAKY PARK
Thursday night, we‘ll enjoy a great fiesta style dinner and a wonderful performance by a Latin dance group,
followed by dance lessons and showing off our newly acquired dance moves.
Our evening will begin meeting at the corner in Sneaky Park (corner of Third and C Street‘s) across the street
from the cafeteria and Jim’s Place.
Departure to Sneaky Park - 5:45pm
*Sneaky Park labeled by a yellow star in the middle of the map.
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
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Local weather
La Verne, CA, gets 18 inches of rain per year. The US average is 37. Snowfall is 0 inches. The average US city
gets 25 inches of snow per year. The number of days with any measurable precipitation is 32.
On average, there are 287 sunny days per year in La Verne, CA. The average June high is around 84 degrees.
The average June low is around 58 degrees. The comfort index, which is based on humidity during the hot
months, is a 47 out of 100, where higher is more comfortable. The US average on the comfort index is 44.
LET THE SUNSHINE IN!
AVERAGE TEMPERATURES IN LA VERNE, CALIFORNIA
OBTC 2015 Pre-Arrival Handbook
University of La Verne, La Verne, California
Need Assistance?
Contact Brandon Charpied
brandon@obts.org
www.obts.org
twitter.com/obts1
facebook.com/groups/obts.obtc
OBTC 2015 Pre-Arrival Handbook
12
miscellaneous information
If you have been to OBTC before, then you are aware of what our attendees typically wear. However, if you are a
newcomer to our wonderful conference, please be aware that this is a very casual conference. You will want to
bring relatively light clothes due to heat and humidity factors. Please do not bring anything more formal than
business casual. Many attendees can be found wearing t-shirts, shorts, and comfortable sneakers. The key here is
casual and comfortable so that you can focus on the tremendous experiential learning sessions around you. Typical
professional attire is not suggested nor expected.
NUMBERS TO KNOW
If you have any questions about the University facilities or have an emergency, please feel free to contact these
individuals or offices.
OBTS/OBTC Contact – Brandon Charpied (843-855-0301) for all questions related to registration, session space,
events, dining, housing, payments, and travel information.
Campus Police - The Campus Safety Office is located in the Sports Science Athletic Pavilion (SSAP) Room E110.
Campus Safety Officers carry a duty cell phone on them at all times. They can be reached by calling 909 2084903, or, by dialing extension 4950 from any campus phone. If off-campus, dial 911.
LeoSafe – It is a La Verne Safety App which provides students, faculty, staff and others with important safety and
security information about University of La Verne. The app, Leo Safe, includes our campus crime statistics, safety
resources, and important information. It can be downloaded for free in iTunes or Google Play, just search under
LeoSafe.
La Verne University Student Health Services – The location of the on campus building is on the west side of “E”
Street, between 1st and 2nd Streets. Its address is 2147 “E” Street, La Verne, CA 91750. The phone number is (909)
448-4619. If you have an emergency please go to the Pomona Valley Hospital Medical Center located at 1798 N.
Garey Ave., Pomona, CA 91767.
Zipcar – (www.zipcar.com/ulv) Need to make a quick trip to the store? Want to do a little shopping? Looking to
explore the sites of Los Angeles? University of La Verne has a Zipcar station that can assist. Simply go to the link
above, and log in (if you are already a user), or click on the For Community Members join link.