EARTH DAY 2015 - Ojai Earth Day

EARTH
2015
EARTHPLAY 2011
EXHIBITORDAY
APPLICATION
AND AGREEMENT
EXHIBITOR
APPLICATION AND AGREEMENT

An Earth Day Event · Saturday,
April 18 · 11:00 a.m. - 4:00 p.m.



Showcase your green organization or business! This free to the public and highly publicized Earth Day event

will
take place on the beautiful Oak Grove School campus located at 220 W. Lomita Avenue, Ojai.

Please
submit your completed application and payment as soon as possible. Exhibitor space is on a “first

come, first served” basis. We will make every effort to honor your requested booth space, but reserve the right
to
determine final location
to prevent
the ‘bunching’
of similar type companies.





Application
deadline is Friday, April 10, 2015. Upon acceptance of your application and receipt of exhibitor

fee in full, a confirmation of your registration will be sent. A final exhibitor confirmation and instructions will be
emailed approximately 5 days prior to the event.
  
General Information and Requirements
 
The receipt of your application implies acceptance of the following “General Rules” covering the event.


Exhibitors
are required to have a focus on environmentally-friendly products, services or education. The Earth

Day committee reserves the right to refuse booth space to any individual, group or organization whose exhibit
is not family-friendly nor in keeping with the focus of the event. Note: in our experience this event is better

suited
for information and name exposure rather than direct sales. PLEASE contact us at 805-669-8445 if you

are not sure if your organization or business is an appropriate fit.
 


Spaces
are approximately 10 feet by 10 feet. Multiple spaces
can be reserved. Spaces come unfurnished.
This event is held outdoors and will take place rain or shine. There will be no refunds for adverse weather

conditions
or other acts of nature. We highly recommend a pop-up canopy for all booths in areas marked "canopy”

on
map legend. For rentals (pop-ups, tables, chairs, etc.) we suggest Greg Rents in Oak View, 805-649-2590,
offering a 20% discount with your Earth Day booth receipt; or Ventura Rentals at 805-644-4496, offering a

10% discount with receipt.


No
refunds will be given for cancellation by the exhibitor after April 10, 2015 or failure to use the reserved

space. If cancelled prior to April 9th, we will refund 50% of the booth fee.

All
displays, exhibits, signs, products, or items shall be confined to the booth space, unless prior permission

given.
Electricity is available for a limited number of spaces, but we request NO gas generators. Please call
to discuss. Please also note, no sound amplification is permitted without advance approval.


All
booths must be set up and ready for the public by 10:30 a.m. and remain staffed and operational until 4:00
p.m. Exhibitor parking area provided.

All
structures, improvements, property, and refuse of the exhibitor must be removed by 6:00 p.m. Please make

every effort to reuse and recycle and to reduce landfill waste.

As
a general rule, only one organization/business is permitted per space. Two exhibitors wishing to share

space should contact us prior to submitting the application.
Oak Grove School, 
Food for Thought, Ojai Valley Green Coalition and Ojai Valley Land Conservancy are not
responsible for any lost, damaged or stolen property.
Thank you for your interest and participation in Earth Day 2015!
Business/Organization Name:
Contact:
Phone: (
Address:
City:
)
State:
Zip:
Email:
Describe product, service or educational material to be sold or displayed, and kid-friendly activity, if applicable:
Exhibitor fees: Non-profit/Government ❏ $50, or ❏ $35 if booth has kid-friendly activity
Business/Commercial
❏ $75, or ❏ $60 if booth has kid-friendly activity
_____ (Number of) Booth Spaces x __________ fee = _________
Requested Booth(s) # ________________
Full payment is due with your application. Thanks for being part of Ojai Earth Day 2015!
( ) Check enclosed - please make payable to the Ojai Valley Green Coalition or OVGC
Mail to 206 N. Signal St. #S Ojai 93023
( ) A credit card payment can be made via the link in email notice or at www.ojaiearthday.com
( ) I have traded a booth for ___________________________________________________
Waiver and release:
I/we hereby waive, release and discharge any and all claims for damages for personal injury, death or property
damage which may occur as a result of participation in this Earth Day Celebration. This release is intended to
discharge in advance the Krishnamurti Foundation of America, Oak Grove School, Food for Thought, Ojai Valley
Green Coalition, Ojai Valley Land Conservancy and their officers, directors, employees, sponsors, contractors,
volunteers and agents from any liability arising out of, or connected in any way with, my participation in this activity even though that liability may rise out of the negligence or carelessness on the part of the persons or entities
mentioned above. I agree for myself, my heirs, administrators, executors and assigns, that I shall indemnify and
hold harmless the persons and entities mentioned above and their respective elected and appointed officers,
official agents and employees, from any and all claims, demands, actions or suits arising out of, or in connection
with, my participation in this activity.
Signature: ___________________________________________________ Date: ________________________
Name (Print): ___________________________________ Title: ______________________________________
Questions? email us at coordinator@ojaivalleygreencoalition.com or call 805-669-8445.
Submit completed form via email to above address, by fax to 805-649-8632, or
mail with payment to 206 N. Signal St. #S Ojai 93023.