Application Guide

 April 5, 2015
Application Support
2015-2016 Ops360 Cohort Application
Memphis and Greater New Orleans Launch June 2015-March 2016
This document will guide you through the application process. BEFORE applying, please
read the following documents:
1. Ops360 Frequently Asked Questions (FAQs)
2. Ops360 2015-2016 cohort calendar for your location
3. Applicant acknowledgement form
4. School Leader or CEO applicant acknowledgement form (if that’s not you)
After reviewing these documents, you are ready to apply! You can find the application
at bit.ly/ops360apply. The application is composed of background information about
you, brief essay questions and requires an upload of your resume and signed copies of
the 2 acknowledgement forms listed above in 3 and 4.
Here’s the timeline for the Ops360 application process:
✓
✓
✓
✓
✓
✓
April 7: The application window is open now.
April 30: P r i o r i t y d e a d l i n e f o r a p p l i c a t i o n s .
May 9-10: We’ll contact all applicants to schedule an in-person meeting or
Skype/Google call.
May 11-22: We’ll conduct the in-person meeting or Skype/Google call with each
applicant.
May 25: We’ll email all applicants with the status of their application. Selected
applicants will receive an offer to join our cohort.
June 1: Selected applicants must respond to confirm their spot, or the seat will
be forfeited.
You can register for our webinar on Wed, April 15th from 10:00am-10:30am IF you would like to
hear more about Ops360 and the application, or you can email stacey@ops360.org.
Ops360 - 1
Ops360 Cohort Program Frequently Asked Questions
Memphis and Greater New Orleans/Baton Rouge Launch June 2015-March 2016
1.
What does Ops360 do? Ops360 trains, develops, and coaches individuals to develop their
operations and finance capacity so that more time, money, and human capital can be
devoted to school academics and culture. We want to show you how to get as much out of
your school’s resources as possible, and we want to connect you to people who are or have
been in similar positions and share lessons learned.
2. What specific topics are covered in the Ops360 program? Here’s a summary of what we
cover. It’s not an exhaustive list.
Finance
Accounting
Budgeting
Board Packages
Human Capital
Benefits
Compliance Reporting
Facility Management
Staff Onboarding
Transportation
Child Nutrition
Payroll
Grant Management
Staff Training
Day-to-day teacher support
Purchasing
Technology
Data Management
Performance M a n a g e m e n t
Property and Inventory
Soft skill development
3. How long is the program? Programming is offered over 10 months beginning with 3-day boot
camps in LA and TN in June and ending in March 2016. We will go on hiatus in July so that
you all can prepare for onboarding, PD, and student orientation, but we are on call if you
need support.
4. What can I expect as a cohort member? Cohort members will receive training, development
and individual coaching from local and national content experts. The program is designed to
further each cohort member’s knowledge in areas necessary to run a healthy organization.
Cohort members will be expected to attend monthly events. Please carefully review the
calendar (attached) for your region’s schedule.
Other parts of the Ops360 cohort program:
• Access to online portal with ability to download and customize content
o Customized operations or finance tools such as budget templates
o Handbooks and manuals vetted and ready for download
• One-on-one coaching with topics determined by the individual cohort member:
o minimum 3 hours, maximum 6 hours in coaching months
o minimum 21 hours or maximum 63 hours total one-on-one coaching
available
• Monthly cohort meetings with your professional learning community
• Five one-day seminars lead by content experts
o Saturdays from 8:30a-2:30p
o Breakfast and lunch included
• Four networking events with other school professionals in your area
• A school visit to observe components of successful and innovative operations
Ops360 - 2
5. Who should apply to the Ops360 program? Ops360 cohort applicants should be employed
b y a non-profit and have primarily operations and/or finance responsibilities at a school,
network, or CMO serving a high percentage of students that qualify for free or reduced
lunch. We have 2 cohort groups in each location: Founders and Emergers. Founders are
those who are relatively new to their operations and finance position. (It doesn’t mean you
are the school founder although we work with many school leaders.) Emergers have at least
2 years of experience in school operations. See the table below.
Founders
New to their
operations
and/or finance
position in an
existing school
or CMO
or
Member of a
founding team
during start up
of school or
CMO
Emerges
Have completed
the Founders
program
or
Have at least 2
years
operations
and/or finance
experience in a
school or CMO
6. How do I know to which cohort group I should apply? You won’t have to indicate a group on
your application. We’ll use the information on your application per the guidelines in the table
in #5 to place you into a group. There will be diversity in positions and titles in each group,
but we will work from your commonalities and differentiate as we go to ensure your
knowledge and skills increase faster.
7. What is the cost for the 10-month program? We are working with philanthropists to offset
nearly all of the costs for our cohort members. The commitment fee for each applicant is
$1,200 (twelve hundred dollars) and payable in two installments: $600 by June 8, 2015 and
$600 by July 30, 2015
8. How will I know if I am accepted into the program? We will contact you on May 9th or 10th to
schedule an in-person meeting or Skype/Google call between May 11th-22nd to talk more
about your expectations and the Ops360 program. Applicants selected for the program will
receive an emailed cohort invitation by 6pm on May 25th. Applicants who were not selected
will also be informed by email on May 25th.
Ops360 - 3
Applicant Acknowledgement Form
Cohort Application 2015-2016
I have completed the Ops360 Cohort Application 2015-2016 and agree to the following:
1. I will use the information provided to me by Ops360 or other cohort members
responsibly and share the data in context only with colleagues at my school.
2. Any information I share with the cohort will be property vetted, supported, and based
upon my own first hand knowledge and experience.
3. I will interact with all cohort members and Ops360 staff, partners, and contractors in a
professional and respectful manner. I understand that my participation in the cohort will
end if I do not act appropriately.
4. I understand that Ops360’s program is for educational purposes only. Ops360 will not
and is not responsible for completing and submitting data, reports, compliance
information or any other deliverables on behalf of my organization/school or myself.
5. Ops360 will be allowed to list my school’s name and/or logo for the purpose of
membership and funder development only.
6. Ops360 will never disclose specific data about my school or me as an applicant, but I
understand that anonymous aggregated data will be disclosed for the purpose of data
analysis and fundraising.
7. I understand that my participation in the cohort is highly subsidized through funding
from local and national philanthropists. My school will only be asked to pay $1,200.00
(twelve hundred dollars) for this 10-month program.
8. If I leave the program either voluntarily or involuntarily before the cohort’s scheduled
end date, I understand that I will forfeit my portion of the Ops360 cohort fee:
$1,200.00 (twelve hundred dollars), and I/my school will still owe any unpaid balances.
My signed name:__________________________________ Date:____________
My printed name:__________________________________
Please sign, date and uploaded to the Ops360 Cohort Application 2015-2016.
Ops360 - 6
JUNE
S
7
14
21
28
M
1
8
15
22
29
T
2
9
16
23
30
W
3
10
17
24
S
2
9
16
23
30
M
3
10
17
24
31
T
4
11
18
25
S
M
T
W
6
13
20
27
7
14
21
28
T
4
11
18
25
F
5
12
19
26
S
6
13
20
27
F
7
14
21
28
S
1
8
15
22
29
F
2
9
16
23
30
S
3
10
17
24
31
AUGUST
W
5
12
19
26
T
6
13
20
27
OCTOBER
4
11
18
25
5
12
19
26
T
1
8
15
22
29
DECEMBER
S
M
6
13
20
7
14
21
T
1
8
15
22
27
28
29
S
7
14
21
M
1
8
15
22
28
29
W
2
9
16
23
T
3
10
17
24
30
31
F
4
11
18
25
S
5
12
19
26
FEBRUARY
T
2
9
16
23
W
3
10
17
24
T
4
11
18
25
F
5
12
19
26
S
6
13
20
27
Memphis 2015 – 2016 Program Calendar June 9-­‐11: Intensive July: Ops360 Support On-­‐Call August 5: Powerschools Training (opIonal) August 15: Seminar 1 August 24 – 29: Coaching by Appointment September 10: Cohort MeeIng 1 September 19: Seminar 2 Sept 28 – Oct 3: Coaching by Appointment October 1: Cohort MeeIng 2 October 17: Seminar 3 October 26 – 31: Coaching by Appointment November 12: Cohort MeeIng 3 December 1 -­‐ 5: Coaching by Appointment December 9: Cohort MeeIng 4
January 19 -­‐22: Coaching by Appointment January 23: Seminar 4 February 4: Cohort MeeIng 5 February 18 – 26: Coaching by Appointment March 1 – 4: Coaching by Appointment March 5: Seminar 5 March 30: Cohort MeeIng 6 JULY
S
5
12
19
26
M
6
13
20
27
S
M
T
7
14
21
28
W
1
8
15
22
29
T
2
9
16
23
30
F
3
10
17
24
31
S
4
11
18
25
F
4
11
18
25
S
5
12
19
26
F
6
13
20
27
S
7
14
21
28
F
1
8
15
22
29
S
2
9
16
23
30
F
4
11
18
25
S
5
12
19
26
SEPTEMBER
6
13
20
27
7
14
21
28
S
1
8
15
22
29
M
2
9
16
23
30
S
M
3
10
17
24
31
4
11
18
25
S
M
T
1
8
15
22
29
W
2
9
16
23
30
T
3
10
17
24
NOVEMBER
T
3
10
17
24
W
4
11
18
25
T
5
12
19
26
JANUARY
T
5
12
19
26
W
T
6
13
20
27
7
14
21
28
MARCH
6
13
20
27
7
14
21
28
T
1
8
15
22
29
W
2
9
16
23
30
T
3
10
17
24
31
JUNE
S
7
14
21
28
M
1
8
15
22
29
T
2
9
16
23
30
W
3
10
17
24
S
2
9
16
23
30
M
3
10
17
24
31
T
4
11
18
25
S
M
T
W
6
13
20
27
7
14
21
28
T
4
11
18
25
F
5
12
19
26
S
6
13
20
27
F
7
14
21
28
S
1
8
15
22
29
F
2
9
16
23
30
S
3
10
17
24
31
F
4
11
18
25
S
5
12
19
26
AUGUST
W
5
12
19
26
T
6
13
20
27
OCTOBER
4
11
18
25
5
12
19
26
S
M
T
1
8
15
22
29
DECEMBER
6
13
20
7
14
21
T
1
8
15
22
27
28
29
S
7
14
21
M
1
8
15
22
28
29
W
2
9
16
23
T
3
10
17
24
30
31
FEBRUARY
T
2
9
16
23
W
3
10
17
24
T
4
11
18
25
F
5
12
19
26
S
6
13
20
27
New Orleans/Baton Rouge Program Calendar* June 15-­‐17: Intensive July: Ops360 Support On-­‐Call August 8: Seminar 1 August 17 – 22: Coaching by Appointment September 3: Cohort MeeNng 1 September 12: Seminar 2 September 21 – 26: Coaching by Appointment October 10: Seminar 3 October 15: SIS ReporNng and Errors Training (opNonal) October 19 – 24: Coaching by Appointment October 22: Cohort MeeNng 2 November 5: Cohort MeeNng 3 December 1-­‐5: Coaching by Appointment December 10: Cohort MeeNng 4 January 9: Seminar 4 January 11 – 16: Coaching by Appointment February 11: Cohort MeeNng 5 February 18 – 27: Coaching by Appointment March 8 – 11: Coaching by Appointment March 12: Seminar 5 March 31: Cohort MeeNng 6 JULY
S
5
12
19
26
M
6
13
20
27
S
M
T
7
14
21
28
W
1
8
15
22
29
T
2
9
16
23
30
F
3
10
17
24
31
S
4
11
18
25
F
4
11
18
25
S
5
12
19
26
F
6
13
20
27
S
7
14
21
28
F
1
8
15
22
29
S
2
9
16
23
30
F
4
11
18
25
S
5
12
19
26
SEPTEMBER
6
13
20
27
7
14
21
28
S
1
8
15
22
29
M
2
9
16
23
30
S
M
3
10
17
24
31
4
11
18
25
S
M
T
1
8
15
22
29
W
2
9
16
23
30
T
3
10
17
24
NOVEMBER
T
3
10
17
24
W
4
11
18
25
T
5
12
19
26
JANUARY
T
5
12
19
26
W
T
6
13
20
27
7
14
21
28
MARCH
6
13
20
27
7
14
21
28
*2015-­‐2016 NOLA & Baton Rouge Cohort Calendar: Mee>ng sites will rotate between NOLA and BR and have virtual access in some instances. T
1
8
15
22
29
W
2
9
16
23
30
T
3
10
17
24
31
If you (applicant) are the SL or CEO, please skip #1-­‐-­‐-­‐8 and complete #9 only. School Leader or CEO Acknowledgement Form
Cohort Application 2015-2016
I fully support the participation of
printed name
referred to as “participant” in the Ops360 2015- 2016 cohort.
I have reviewed the Ops360 Cohort 2015-2016 fact sheet and calendar and
understand and agree to the following:
1. I understand that Ops360’s program is for educational purposes only. Ops360 will
not and is not responsible for completing and submitting data, reports, compliance
information or any other deliverables on behalf of my organization/school.
2. I will allow my school’s participant to attend Ops360 programming that may occur
during the school day.
3. Ops360 will be allowed to list my school’s name and/or logo for the purpose of
membership and funder development only on its website or marketing materials.
4. Ops360 can conduct one low profile school visit to my school scheduled and
agreed to by me in writing. Ops360 values my school’s mission and work and will
be respectful of its work and maintain confidentially at all times.
5. Ops360 will never disclose specific data about my school, but I understand that
anonymous aggregated data will be disclosed for the purpose of data analysis and
fundraising.
6. I understand that participation in the cohort is highly subsidized through funding
from local and national philanthropists. My school will only be asked to pay
$1,200.00 (twelve hundred dollars) for this 10-month program.
7. If my school’s participant leaves the program either voluntarily or involuntarily
before the cohort’s scheduled end date, I understand that my school will forfeit
the Ops360 cohort fee: $1,200.00 (twelve hundred dollars), and my school will
still owe any unpaid portion of the cohort fee.
8. I can request direct feedback from Ops360 about my participant’s training
progress or work with Ops360 to develop specific training goals for my
participant.
School’s Name:
My signed name:
Date:
My printed name:
Please sign, date and uploaded to the Ops360 Cohort Application 2015-2016
9. Sign here to confirm that, as the applicant, you are the SL or CEO of your school or CMO. sign date Ops360 - 7
You are ready to apply! Visit bit.ly/ops360apply to fill
out the online application and upload the signed forms
on page 6 and 7 of this document.
Ops360 - 8