August 8-‐9, 2015 Vendor Informa on and Exhibitor Applica on

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August 8-­‐9, 2015 Vendor Informa9on and Exhibitor Applica9on
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!! Stanley Harbourfest is inviting vendor applications for Harbourfest 2015 in Port Stanley, Ontario.
Port
Vendors that align with the vision and mandate of Harbourfest will be selected by the Harbourfest
!!
Committee.
Vendors will be located at the DOC Building and surrounding area, located west of the
harbour (see map on page 3).
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!Booths
not be subletted by the chosen applicants without approval from the Harbourfest
!! may Vendors
Committee.
will be chosen based on diversity and quality. We are looking for both food and
artisans.
For example, if various vendors apply that are selling the same type of items, the Committee
!
may
only one. We are looking for unique quality-focused vendors that want to build a
!! choosewith
relationship
our town for future events. We offer a growing tourist base attracted to Port Stanley
!! our beach, shopping,
for
and thriving food, music, and arts scene.
!Details
!!
Individual electrical is available at a cost of $30 per day. Vendor areas must adhere to health and
!! standards, and exemplify a high standard professionalism, and cleanliness. Please provide
safety
website/facebook
with product information and branding, and/or photos of food/items you plan to
!! Harbourfest ispage
sell.
a town-wide event, with focus on the Harbour. The event will be held, regardless of
the
!! weather. Refunds can not be issued to vendors due to weather conditions.
Publicity
!! active marketing campaign using radio, brochures, newspaper and social media will be used both
An
!! to and during the event. Your company will be featured on our event website and town websites,
prior
Facebook pages and e-blasts. With advertising focus on Elgin County, Chatham & Windsor areas,
!! company will have the opportunity to reach these audiences and beyond.
your
!!
Fee
Inside
!! DOC 10x20 - $150
!Hours
!! ofwillOperation
Vendors
operate on the following days:
Saturday,
August 8 from 9:00am-7:00pm, and
!
!! Augusts 9 from 9:00am-9:00pm
Sunday,
!! Up Time
Set
Friday, August 7 at 4:00pm
!!
Tear Down Times
!! August 9 at 7:00pm (no early move out will be authorized)
Sunday,
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August 8-­‐9, 2015 !!
Vendor Informa9on !!
!!
and Exhibitor Applica9on
!!
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!1. The exhibitor agrees to pay the sum stated on the application portion of this contract. ! Cancellation of this contract for any reason will result in forfeiture of all monies paid.
!!
Port Stanley BIA agrees to permit the exhibitor for the occupancy period stated on the
!2. The
application
portion of this contract to use and occupy the assigned booth location(s) for the
! purpose of participating
in Port Stanley Harbourfest 2015.
!!
!3. The exhibitor warrants that nothing displayed, sold or done by the exhibitor will be in violation of
laws, trademarks, copyrights or other intellectual property right. The exhibitor agrees to
! any
indemnify
The Port Stanley BIA and save it harmless against all claims or demands by and
! liability to any
or parties and all expenses and costs on a solicitor and client basis that may
! be incurred at party
any time. If the exhibitor is or may be in breach of this warranty the Port Stanley
! BIA representative without limiting its other rights and remedies may without warning or prior
!! notice close the exhibitor’s booth and eject the exhibitor from the grounds.
!4. The vendor agrees to have the display completed and ready for the show by the specified show
! times.
!!
exhibits not removed from the building or the grounds by the end of the specified move out
!5. Any
deadline
will be charged a late fee of $100 per day.
!!
!6. The exhibitor agrees that none of the rights or authorities contracted for herein may be transferred
! to any other person(s) or entity(s) whatsoever without the expressed written consent of the
!! organizer.
!7. The exhibitor acknowledges that booth location is subject to change at the discretion of the
! organizer.
!!
organizer will only guarantee space to exhibitors whose payments are received in full by the
!8. The
deadline:
July 1st, 2015.
!!
!9. Return all applications to info@portstanleyharbourfest.ca along with $100 deposit via email
! money transfer by June 1st, 2015.
!!!
!For more information or questions please send an email to: info@portstanleyharbourfest.ca.
!
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Vendor Loca9on Map !
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(Green pin indicates location of DOC building)
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August 8 & 9, 2015 Vendor Informa9on and Exhibitor Applica9on
Name of Vendor:______________________________________________________________
Business Name:_______________________________________________________________
Address:____________________________________________________________________ City:_______________________________________ Postal Code___________________ !
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!
!
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!
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Phone #:_________________________ Email:___________________________________
Product description:
Website URL (if applicable) ___________________________________________________________
Needs Hydro? Yes
No
If Yes, a $30 per day fee will apply. ________________Volts _______________Amps
(Note: vendor to supply power bar and extension cords as required)
I certify that I have the legal authority to sign.
Office use only
Permit : $________
Hydro: x # days $________
Permit total: ______________
!
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!
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!
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Signature
!
!
Name
Title
Payment:
$100 deposit is due with Application by June 1st.
Once approved by the Habourfest Committee the
remaining balance is due by July 1st.