Packet - Raleigh Chamber of Commerce

Dear Exhibitor,
Thank you for registering for BizCon, we are thrilled to have you join us at our inaugural event and
look forward to making it a great success!
In the upcoming weeks please take the time to properly prepare you and your staff for the event in
order to see the best return. We want to make sure BizCon is a success for your business so I
encourage you to take advantage of the opportunities that come along with exhibiting.
This packet is an abbreviated version of the need to know information and more extensive
information can be found on our website, www.bizconnc.com/resources.html . If you have any
questions please review the website and reach out to me for further clarification.
Thank you again and I look forward to working with you in the upcoming weeks!
Best wishes,
Katelyn Crouse
Katelyn Crouse
Member Services Manager
Greater Raleigh Chamber of Commerce
919-664-7036 or kcrouse@raleighchamber.org
Important Contacts
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Event Manager: Katelyn Crouse
o 919-664-7036 or kcrouse@raleighchamber.org
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Show Decorator: Fern Exposition & Event Services
o 704-398-7440
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BizCon Intern: Ashley Wilkat
o bizconintern@raleighchamber.com
Exhibitor Agenda: May 18 & May 19, 2015
Monday May 18: Exhibitor Move in Day (1-7 p.m.)
*Please use your designated time slot coordinated with the event manager and all booths must be
set up in entirety by 7pm*
Tuesday May 19: Event Day (7a.m. – 4:30 p.m.)
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6:15-7 a.m.: Exhibitor Registration
7-8 a.m.: Attendee registration, exhibitor hall open (booths) and continental breakfast
8-9:30 a.m.: Panel & Awards program
9:30 – 11:30 a.m.: Exhibit Hall open
11:30 a.m. – 12:30 p.m.: Breakout session #1
(Exhibits are closed during breakout session—exhibitors can attend workshop, grab lunch
and/or network during this time)
12:30 – 1:30 p.m.: Lunch & Exhibit Hall open
1:30-2:30 p.m.: Breakout session #2
(Exhibit hall closed and exhibitors have access to exclusive workshop in the ballroom)
2:30 – 3:30 p.m.: Exhibit Hall open
3:30 – 4: 15p.m.: Keynote speaker Terry Jones in the ballroom
4:15 – 4:30 p.m.: Closing remarks
4:30 – 7:30 p.m.: Exhibitor breakdown/move out
Exhibitor Move In Schedule
The following move in times are available for Monday, May 18th—please confirm your move in slot
with the event manager. Available times: 1-3 p.m., 3-5 p.m. or 5-7 p.m.
(Please note: All exhibitors must have their booth set up by 7pm, no day of setup is allowed.)
Exhibiting Resources & Tools
Included with booth purchase:
>6 foot table
>2 chairs
>Wi-Fi connection
>Parking
>Typeset sign with company name
>Virtual booth on BizCon app
Not included:
>Electricity: To order please fill out the electricity order form and return it to the Raleigh
Convention Center contact noted. (Please note: Some sponsorships included electricity—please
speak to event manager if you have questions regarding this)
Exhibit Guidelines
The event will follow the International Association of Exhibition & Events Guidelines regarding
booth height/regulations. Please visit the website for further details regarding your particular booth
space. The event manager will be reviewing booths during setup day for any violations of procedure
and discussing changes that need to be made.
Security
At 7 p.m. on May 18th when the move in day concludes, the doors will be locked and security
guards will stay through the night with items to ensure safety. The doors will re-open at 6 a.m. on
event day.
Exhibitor Tickets
Each booth is given a pre-determined number of tickets based on booth size/level—to review the
number of tickets your organization receives please visit www.bizconnc.com/exhibit.html for booths
and www.bizconnc.com/sponsors2.html for sponsors
All tickets are non-refundable, non- transferable and attendee names must be submitted to the
event manager by May 12th. If names are not submitted tickets will be made with the organization
name and held at registration until informed otherwise.
BizCon App
The BizCon app is the virtual version of the program—it contains information ranging from exhibits
to the keynote speaker. The event will not have a hard copy show program, but instead will direct
people to download the app—so it is very important you have your information up to date!
As an exhibitor you receive a virtual booth that represent your organization and share information
about your company to attendees. The virtual booth incorporates lead generation and an
interactive component to engage with attendees through offering a coupon and/or offer that
attendees can receive by scanning the QR code in the booth.
In the upcoming weeks you will receive an email from the event manager that contains your app
log in information—this is for you to do from the computer prior to the event. You can always
access the app from your mobile device; however, to make changes or edit you’ll need to log in
through the computer.
Information that is automatically put in for you is your company name, website, category of
business (according to your GRCC membership application), profile id, booth number and contact
email.
Information that you’ll need to submit is company bio/background, offer/code and company logo.
Please reference the app guide on www.bizconnc.com for how to add and/or edit information.
Marketing
BizCon is open to the Chamber membership as well as public to attend and our marketing strategy
includes utilizing all avenues available to use to promote the event. Our presenting sponsor, The
News & Observer, is being a fantastic partner to the Chamber by promoting our event in several
ways including a special insert within the newspaper that is entirely BizCon based—our contact
Adam Fitzgerald will be discussing further at the workshop and we’ll have information on the
website as well.
Attendees
Pricing will be $65 per Chamber member employee (with special prices per group of 8) and $80
per nonmember.