Executive Director / co-CEO Rock Surfers Theatre Company

 Executive Director / co-CEO Rock Surfers Theatre Company
Position Description and Application Pack
Formed in 1997, Rock Surfers Theatre Company is one of Australia’s leading new work
companies, Resident Theatre Company of Bondi Pavilion Theatre at Bondi Beach, through
the support of Waverley Council.
As the company approaches a sixth Bondi Pavilion season and 18 years of operation in 2016,
the Rock Surfers are seeking an experienced manager to take on the role of Executive
Director to head up management and strategic direction of the organisation, alongside
recently appointed Artistic Director/co-CEO Shane Bosher.
For more information on Rock Surfers Theatre Company visit www.rocksurfers.org/about
POSITION SUMMARY AND KEY QUALITIES
The Executive Director provides management of the organisation, Rock Surfers Theatre
Company, and provides for the delivery of the company’s business, strategic and financial
objectives, supporting the artistic vision.
Governance
Rock Surfers Theatre Company is a company limited by guarantee, and is governed by a
Board of Directors. The Executive Director is a Board Member as co-CEO. The Artistic
Director is also a Board Member as co-CEO. Together these roles develop and realise the
company’s strategic, financial and artistic goals.
Reporting / Working Relationships:
Reporting
The Executive Director is co-CEO, with the Artistic Director.
The Executive Director reports to the Rock Surfers Theatre Company Board.
Direct Reports
Administration Assistant, Marketing and Program Coordinator
Production and Front of House Casuals
Project based staff report to the Executive Director
EMPLOYEE ENTITLEMENTS AND EMPLOYMENT CONDITIONS
Engagement
This is a permanent part-time position, four days per week.
The Executive Director will commence in late May 2015 (pending availability) and will initially
lead strategic, financial and funding development in collaboration with the Artistic Director in
planning the 2016 season.
Remuneration
$60,000, pro rata 4 days per week (actual annual wage $48,000)
Superannuation
Superannuation is paid to all full-time and permanent part-time employees, 9.5% of salary
(increasing to 10% of salary from 1 July, 2015).
Annual Leave
This position is entitled to 16 days annual leave per year.
Personal Leave
This position is entitled to up to 8 days personal leave per year.
HOW TO APPLY
rd
Applications for this position close midnight, Sunday 3 May.
Applicants should submit
1. Their CV, including details of 2 professional referees
2. A Letter of Application of no more than 2-3 pages outlining their appropriateness for
the position by addressing the listed Selection Criteria
rd
Applications for this position close midnight, Sunday 3 May.
Please submit applications directly to
Michael Brown
Executive Director, Rock Surfers Theatre Company
michael@rocksurfers.org
If you wish to discuss details of the role prior to submitting your application, please do not
hesitate to contact
Michael Brown
Executive Director, Rock Surfers Theatre Company
michael@rocksurfers.org
0403 004 037
POSITION DESCRIPTION & RESPONSIBILITIES
Management and Strategic Direction
•
Manage Rock Surfers staff and office operations.
•
Develop and deliver the company’s business, strategic and financial plans, supporting the
artistic vision.
•
In consultation with the Artistic Director, manage the planning and delivery of an annual
artistic program of works that supports the vision, mission and goals of the organisation.
•
Manage the Company’s relationship with Waverley Council and all matters regarding the
Bondi Pavilion Theatre and the company’s appointment as Resident Theatre Company.
•
Manage internal staff and Board relationships and external relationships including but not
limited to: theatre sector, local business, Waverley Councillors, etc.
•
Manage the company’s compliance with all relevant legal obligations and other
requirements from funding bodies, legal entities, government regulators e.g. ASIC, ACNC
and ATO.
Financial Management
•
Responsible for overall financial management of organisation.
•
Develop and monitor the annual operating budget and long term financial plans; monitor
and maintain the budget, cash flows and balance sheet, in consultation with Accounting
contractors, and provide reports as required.
•
Responsible for financial management of projects, including ensuring all artistic projects
run to budget.
•
Manage the company’s revenue generating activities including bar/function hospitality
business of Bondi Pavilion, and Bondi Pavilion Theatre venue hire.
•
Manage day-to-day operational financial processes e.g. banking, petty cash, floats.
Personnel and Human Resources
•
Negotiate or delegate the negotiation of all staff contracts and guest artists and support
personnel contracts, including conditions of employment, rates of pay, Certified
Agreements and royalties where appropriate.
•
Responsible for recruitment, ongoing management of staff and contractors.
•
Responsible for management of staff team including Company Manager, Marketing and
Program Coordinator, and Front of House and Production casuals. Management and
maintenance of these roles includes recruitment, induction and training, Performance
Appraisal and Professional Development processes and provision of a positive culture of
the organisation.
•
Ensure the organisation engages in best practice employment practices including but not
limited to Award Rates, upholding National Employment Standards, Equal Employment
Opportunity and Anti-Discrimination.
Producing
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Co-ordinate for Rock Surfers artistic program including project management; contract
development and negotiation; management of contractors; and supervising contract
producers.
•
Manage Marketing functions of the company to ensure ticket sales and revenue targets
are met.
•
In conjunction with the Artistic Director, develop the company’s programs and activities
with particular attention to budgets, schedules, logistical planning, resourcing and
analysis, including managing staff and contractors to deliver required outcomes in these
areas.
•
Manage co-productions, co-presentations, transfers and local, and national tours of Rock
Surfers productions.
•
Oversee the successful negotiation and management of all contracts for performance
rights, copyright and other rights.
•
In collaboration with the Artistic Director, proactively pursue and secure future
opportunities for new Rock Surfers works e.g. national touring opportunities.
Venue Management
•
Ensure the upkeep, cleanliness, and safety of the Bondi Pavilion Theatre and Bondi
Pavilion bar.
•
Manage venue hire programs including enquiries, quotation, calendar management in
consultation with other users of the venue e.g. the Artistic Director,
•
Manage the relationship with Bondi Pavilion services staff with respect to theatre and bar
maintenance
Fundraising / Funding
•
Manage the Philanthropic and Sponsorship fundraising activities of the company, in
consultation with the Artistic Director and the Rock Surfers Board.
•
Strategise and prepare for funding and philanthropic grant applications in line with the
artistic and strategic plan, and respond proactively to changing funding priorities and
opportunities.
Marketing
•
In consultation with the Artistic Director, develop and manage marketing, branding and
publicity strategies for the company, retaining audience development as central to
business and program planning.
•
Manage Marketing team (including Marketing Coordinator and Contract publicists) in the
delivery of marketing supporting artistic programs, including e-news, social media, photo
shoots, development of print materials, etc.
Advocacy and Company Development
•
Represent the company publicly as a spokesperson in media, and public speaking
engagements as required.
•
Build and manage relationships in the theatre sector including with artists, other theatre
companies and festivals, peak bodies, unions; and with other stakeholders at various
levels including three tiers of government, and private sector e.g. sponsorships
•
In consultation with the Artistic Director, develop business initiatives and build and
maintain relationships that support the company’s business and strategic goals including
venue hire and hospitality.
Governance
•
Take a leadership role in development and establishment of company policy and strategic
and operational business plans, in consultation with the Artistic Director and as approved
by the Board of Directors.
•
Plan, attend, and participate in Board meetings and strategic planning sessions.
•
Manage efficient Board function and legal reporting obligations.
KEY COMPETENCIES / PERSONAL QUALITIES
•
Ability to provide leadership and work in a highly collaborative manner in a small team
environment.
•
Ability to work autonomously and develop, implement and evaluate plans, procedures,
and policies.
•
Ability to maintain effective interpersonal and professional relationships across a wide
range of internal and external stakeholders in the performing arts and wider networks.
•
Highly developed negotiation and conflict resolution abilities.
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Ability to communicate clearly, concisely and effectively, both verbally and in writing.
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Sense of humour.
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Ability to problem solve.
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Strong organisational and time management skills including ability to prioritise, multi task,
and deliver results under pressure.
•
Strong degree of self-awareness and ability to use strengths, and address and work on
weaknesses.
•
Strong computing skills in a range of programs and online tools including but not limited
to Microsoft Office Suite, Dropbox, Google Apps, Wordpress platform and (desirable)
Adobe Creative Suite.
SELECTION CRITERIA
Applicants must address each of the Selection Criteria in the Letter of Application
Essential
•
At least five years experience in the performing arts sector, with at least three of those
years in a similar position, and evidencing a thorough working knowledge of the
Australian theatre and live performance sector.
•
Demonstrated experience in team leadership and/or management in the performing arts
sector.
•
Demonstrated experience in project management/producing including high level
organisational and time management skills; and demonstrated ability to plan, deliver and
evaluate programs/projects.
•
Demonstrated financial management competency including budgeting, financial planning,
and reporting.
•
Demonstrated high level written and verbal communication and interpersonal skills,
negotiation ability, and experience in managing a wide range of stakeholders.
•
Demonstrated experience in marketing, audience development and publicity.
•
Demonstrated experience in business planning and government funding.
Desirable
•
Degree Qualifications in an Arts or Management discipline.