Library Board Meeting Minutes

March 17, 2015 Auburn Public Library Board Meeting
Board Members Present:
Diana Coffman, President
Amy Steele, Secretary
Dave Hallerberg, Treasurer
Lisa Talley
Janice Rothering
Shirley Deheve
Lisa Whisler
Jennifer Gaffney
Staff Present:
Melissa Davis, Library Director
Louise Dudley
Board Members Absent:
Heather Burton, Vice President
Visitors Present:
The meeting was called to order at 7:05PM.
Lisa Talley moved to approve the agenda and consent agenda. Lisa Whisler second.
Old Business
1. Mitchell, Greg, and Anthony have been trained in Polaris and have started working.
2. Melissa has 2 proposals for a new copier: Ricoh and Watts. She will contact CDS office
Technologies in Springfield for an additional bid before a decision is made.
3. Eleven applicants have submitted information for the open position. The sub group committee
will meet tomorrow to discuss candidates and interview questions.
Special Committee Report
New Business
1. Treasurer’s Report:
 Dave reviewed February budget, intake, and reports.
 Dave revised the January report to reflect a correction to the total funds available.
 “New Roof” fund was added
 12% of operating budget must be spent on materials for patrons
 Vote on budget next month
 $500 available for summer reading program
2. By-laws committee will meet on March 31 at 6:00pm
3. Director’s Report:
 Melissa discussed stats report and programming.










Rummage sale will be held April 17-18, we will rent tables, donations will be accepted
until 10th or 13th, Dave will get cash for start-up and a cash box
Altered hours for the week of sale: Wed 10-5, Thurs 12-5, 5-7 for set up, Friday sale only
10-5, Saturday sale only 8-12
Melissa, Louise, and possibly the new hire will work the sale on Friday. Louise, new hire,
Jennifer (8-10:30), Amy & Diana (10:30-1:00), Janice (12:00-) will work on Saturday.
Shirley motioned that we donate $20 to Miles for Music. Janice second.
Melissa attended a small pubs meeting
Short Takes for Trustees start with new Board
Finalize budget in April
Lighting report: City will purchase new lighting covers for library
April 2 will be Michelle’s last day – no eval needed
Three Board member positions will be posted. Barb will be contacted.
Meeting was adjourned at 8:44PM.
Amy motioned, Lisa Whisler second.
The next meeting will be held April 21, 2015.
Minutes submitted by Amy Steele, Secretary