SCGA holds 2014 AGM on December 02

Annual General Meeting
Tuesday, December 2, 2014
10:30 am – 1:00 pm
Queensbury Convention Centre, Salon 2
1700 Elphinstone Street
Regina, Saskatchewan
AGENDA
AGENDA (10:30 am – 11:00 am)
1.
Approval of Agenda (attached)
Dean Reeve
2.
SCGA President’s Report
Dean Reeve
3.
Feature Presentation “Neighbourhood Safety Patrol”
Barb Tchozewski
Garth Ranford
DECISION ITEMS (11:00 am – 11:20 am)
4.
Minutes – June 2, 2014 Member Meeting (attached)
5.
Financial Report
6.
SCGA 2015 Business Plan & Budget (attached)
7.
Resolutions of Saskatchewan Common Ground Alliance (attached)
7.1
Approval of Financial Statements Year Ended September 30, 2014
7.2
Approval of SCGA 2015 Business Plan & Budget
7.3
Approval of Don K. McMillan, Chartered Accounting for 2014/2015
Dean Reeve
Rick Sorenson
Daryl Posehn
Dean Reeve
INFORMATION and DISCUSSION ITEMS (11:20 am – 12:00 pm)
8.
SCGA Committee Updates
8.1 Mandatory One Call Task Force
8.2 Best Practices Committee and National Best Practices 1.0
Daryl Posehn
Jim Tretiak
8.3 Public Awareness Committee
Karen Hammond
9.
Sask1st Call
Barb Tchozewski
10.
Other Business
11.
Close of Meeting and Lunch
Dean Reeve
ATTENDEES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Monday, June 2, 2014
10:30 am – 1:00 pm
Queensbury Convention Centre, Salon 1
Regina, Saskatchewan
MINUTES OF A MEETING OF THE SCGA MEMBERSHIP
Dean Reeve, President, SCGA
Daryl Posehn, Executive Director, SCGA
Rick Sorenson, Secretary / Treasurer, SCGA
Donavon Nelson, SaskPower
Todd Hundseth, Hundseth Powerline
Bill Fraser, URS
Tracy Goudy, SaskEnergy (Minutes)
Ryan Maloney, Sask Land Surveyors Association
Hank Heerspink, Central Line contractors Association
Perry Klish, LineStar Utility Supply
Keith Sullivan, SaskPower
Karon Hammond, SaskPower
Greg Galbraith, ASL Paving
Terra Rawson, ASL Paving
Garth Ranford, Maxim Energy
Randy Donaldson, Maxim Energy
Jim Tretiak, Magna Electric Corporation
Bev Graham, Spectra Energy
Neil Johnston, K-Line Maintenance & Construction
Vanessa Arnestad, K-Line Maintenance & Construction
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
Bruce Lovely, Enbridge
Warren Sabine, Enbridge
Dan Raiwet SaskTel
Wes Dierker, SaskTel
Mark Stabler, Arnett& Burgess Oilfield Construction Ltd.
Ed Masson, Astec Safety
Graham Biletski, Alliance Pipeline
Ray Mastalier, Alliance Pipeline
Duncan MacKinnon, Alliance Pipeline
Mike Cormier, Vertex
Jeff Peters, City of Regina
Barb Tchozewski, Sask1st Call
Bob Ross, Enform Saskatchewan
Annette Goski, Workers Compensation Board
Brad Friesen, Absolute Locating
Shylo Claypool, Colt Electric
Steve Wallace, Heavy Construction Safety Association of Sask
Amie Field, Find It Locators
Dean Ranford, TransGas
Phil Sandham, TransGas
AGENDA
1.
2.
3.
4.
5.
6.
7.
Approval of Agenda
Minutes – December 5, 2013 Annual General Meeting
SCGA President’s Report
SCGA Initiatives
Damage Prevention Best Practices Around Worksite “White Lining”
Other Business
Close of Meeting and lunch
A meeting of the Members of the Saskatchewan Common Ground Alliance, a non-profit corporation was held on
Monday, June 2, 2014 at the Queensbury Convention Centre.
CALL TO ORDER
Dean Reeve called the meeting to order at 10:33 am. A quorum of members were present, and the meeting, having
been duly convened, was ready to proceed with business.
1.
Welcome and Review of Agenda
Dean Reeve introduced himself to the attendees and thanked everyone for attending. Welcome to new
members and returning members.
Reviewed the agenda as presented, no changes requested. Daryl Posehn will discuss SCGA Initiatives,
Roundtable discussion on white lining at the dig site.
2. Approval of Minutes
Whereupon motion duly made by Hank Heerspink, no discussion or revisions, seconded by Steve Wallace and
unanimously adopted, the minutes were approved as presented. No one opposed. Minutes carried.
Page 1 of 3
SCGA Member Meeting Minutes – June 2, 2014
3. President’s Report and Introductions
Dean Reeve introduced SCGA Board members and Executive Director. CCGA Board has expanded with seven new
member groups represented at the Board level. Best Practice is nearing completion and will be finalized this
summer, pending input from Ontario. SCGA to hold workshops to communicate. New National Branding “Phone,
Tap or Click – Before You Dig”. Damage Prevention Symposium being held Oct 28-30 in Banff. There will be good
discussion on damage prevention. Sask1st Call will be there presenting on the Safety Patrol Program here in
Saskatchewan an innovative program in Canada. There will also be a panel discussion on Mandatory One Call.
4. SCGA Initiatives
Daryl Posehn, SCGA Executive Director thanked new members for attending and for participating in membership to
deliver the message of damage prevention
• Best Practices Committee - waiting on National Committee to finalize by Fall 2014 and share with others. SCGA
has a good cross section of members on the Best Practices Committee. Across Canada consensus is taking
longer than anticipated.
• Mandatory One Call Task Force – At the December AGM we outlined the role of the Task Force, completed a
draft White Paper and held introductory discussions with Government as there are lots of implications. Draft
will be circulated back to contributing organizations for final feedback and then it will become a public
document. Goal is to have Mandatory One Call by 2017. Ontario has Mandatory One Call, they are leading the
charge in Canada with the leading practices. It will be a cost and a challenge but will support our efforts.
• Public Awareness Committee – Review the scope of the committee, noted that the Contractor Call Before You
Dig Breakfasts are a best practice here in Saskatchewan. SCGA is now working with the CSAA umbrella and
other stakeholders to develop a public awareness program and the need to coordinate messaging for April Safe
Digging Month / Mission Zero / Look up and Live. The Public Awareness Committee will present their plan to
members at the December AGM. Donavon Nelson is the Board Sponsor, Karen Hammond the Chair, Bob Ross
and Bev Graham are also on the Committee. Still need a few more members to join, having a cross section of
members on this committee is a good thing. Using Logo’s in all public initiatives will increase awareness of our
efforts – SCGA logo and CCGA National Branding Logo are available for SCGA members to use. If you would like
the logos, please let Daryl Posehn know. Barb Tchozewski mentioned that in January 2015, Sask1st Call will have
a mobile app for Call before you Dig.
5. Damage Prevention Best Practices around Work Site “White Lining”
The National Best Practices document is just about done, there are eight components of the best practices. 3.3
Uniform Color code system has white lining at the bottom – for typical conditions proposed excavation. Daryl
outlined the 4.3 White Lining Practice Statement and Practice Description from the Best Practices and indicated that
White Lining does prevent damage. The root causes of damage are often no communication and a large number of
incidents are because of the lack of calling to request a line locate.
Panel Discussion on White Lining took place where we heard from a facility owner (SaskPower), a line locator (Magna
Electric Corporation) and the excavator (Hundseth).
Donavon Nelson from SaskPower said that mapping and locating are key and that white lining is so important, site
meets are good but white lining is one step above. SaskPower is starting to implement, we have ordered paint and
white flags. There is some training needed. Donavon Nelson showed an example of a map – where if there would
have been white lines, there wouldn’t have been an incident.
Jim Tretiak from Magna Electric indicated that white lining will save time and less confusion. The site meeting is key
to find out where they are working specifically. Safety is the big issue – we don’t want any incidents. It’s going to
take everyone to comply. There is no point in locating a whole quarter section when the work is only going to be
done in a small area. Flags cost money – so white lining will save money and time from our perspective. SaskEnergy
has started white lining in the Saskatoon and Regina areas.
Todd Hundseth from Hundseth spoke from the contractor perspective and how getting everyone on the same page
will remove any of the guess work. It’s tough to get locates in time, white lining would provide more efficient of a
time frame for line locates. Ultimately the goal is to decrease line hits. Hundseth is currently not doing white lining,
but we are talking about it and working towards it. Benefits are the more accurate line locates, will save time and
Page 2 of 3
SCGA Member Meeting Minutes – June 2, 2014
money. Going to the worksite and previewing where the work will be done this is another step in the right direction.
White lining is a benefit to the facility owners.
Daryl Posehn indicated that between the three Crowns there were over 1,000 incidents in 2013. 10% are may be a
lack of communications and at about $5,000 per incident that is a significant cost. White lining can help reduce
these and is something we need to do.
The Roundtable Discussion consisted of the four groups of members answering three questions:
1) Do you think that “white lining” will be of value?
2) What would it take to get it going at your organization?
3) What will be a take away for you?
Following the breakout sessions, Daryl Posehn concluded by saying that with a plan and a vision – we can make it
work and move it forward. There are a number of things to get going on, there are good ideas here and I will
summarize.
ASL Paving addressed the group about some of their incidents, they dig and they hit lines, they are wondering where
we went wrong. We call and get line locates and we still hit lines. 90 % of the lines are at 3 ft. but with ground
shifting the buried line was originally at 3ft and now has been hit at 12”.
That is just one example of how we can get better, it’s not just a contractor incident, there is a definite need for good
mapping.
Steve Wallace commented how referencing “damage prevention” is too narrow of a description. Loss Prevention
describes it better on a wider scope. There is lost time when work is down or people are injured. Incidents cost
money; there is loss of property, injuries, money and time. The cost of an incident is not just to the facility it’s a total
scope at approximately tens of millions of dollars are disappearing for no reason at all. Human injury is a huge cost
when an incident occurs.
Ray Mastailier said that the Canadian Common Ground Alliance has a plan and white lining should be province wide
all across Canada – they need to come out for action federally for everyone to practice white lining.
Dean Reeve concluded the Best Practices discussion by saying that the Best Practices in Canada will not be law but a
best practice. You can start to implement or ignore – there are no more choices – if you don’t follow the best
practices there are consequences. You need leadership, practice and implementation. Enbridge has been white
lining for three years and they have zero incidents – so it must work. Accurate mapping is key, qualification of
locators and the level of experience the locators have is important.
Does this meeting have value? We need people to come and be prepared to discuss and build a common knowledge
base. This has been the most valuable discussion at the SCGA level we have ever had. We have had a great
discussion today to build awareness about white lining and making it real. Thank you for your participation. Thank
you to Jim, Donavon and Todd for sharing their perspectives on White lining.
6.
•
•
Other Business
Recognition of Membership Certificates were handed out to the active SCGA members in attendance as a thank
you for the 2014 membership financial support, we value your participation in the SCGA.
Special Recognition was presented to the CSAA Committee of Bev Graham, Ray Mastalier and Dean Ranford.
7. Close of Meeting and Lunch
Thank you to Badger Daylighting for sponsoring lunch today.
ADJOURNMENT
There being no further business to come before the meeting, the meeting was adjourned at 12:11 pm.
Page 3 of 3
SCGA Member Meeting Minutes – June 2, 2014
Agenda Item #6
ITEM:
SCGA 2015 Business Plan & Budget
PRESENTED TO:
SCGA Sponsors / Members
December 2, 2014
ACTION:
DECISION
RECOMMENDATION
That the SCGA Sponsors / Members approve the SCGA 2015 Business Plan & Budget as attached.
DISCUSSION
The 2015 SCGA Business Plan needs to reflect the priorities of its growing membership and must ensure
that the resources and structure are in place to be able to deliver on its objectives. Business plan
direction will be a focus to ongoing growth and sustainability and the delivery of three key initiatives:
1. Best Practices workshops for the SCGA membership;
2. Initiation of a stakeholder committee with the Government of Saskatchewan to investigate the
potential of Mandatory One Call legislation; and
3. The management of CSAA Contractor Breakfasts in April.
The Public Awareness Committee will become more active in 2015 and assist in the coordination of the
Best Practices Workshops as well as the historical CSAA Contractor Breakfasts. Separate budget and
financial arrangements will be maintained for the CSAA activity.
The budget also recognizes independent administrative support that will be required for the SCGA to
support its efforts. This step is seen as the next step in ensuring sustainability of the organization.
Finally, the SCGA must continue to work with the CCGA and other regional chapters. A MOU with the
Western Canadian Common Ground Alliances could help achieve some objectives that each region has
that cannot be effectively achieved by the separate organizations.
The 2015 budget forecasts incremental revenue through a new sponsorship, new memberships and
increases expenses from the 2014 actuals for the delivery of Best Practice workshops and administrative
support. A deficit cash flow would occur in 2015 based on the proposed budget.
Submitted by: Daryl Posehn
Executive Director, SCGA
Attachment: SCGA 2015 Business Plan & Budget
2015 Business Plan & Budget
SCGA 2015 Business Plan & Budget
Page 2
Table of Contents
Our Mission ....................................................................................................................3
Background .....................................................................................................................4
Key Strategies (Multi-Year) .............................................................................................4
Objectives for 2015 ........................................................................................................4
1.
Expanding participation in SCGA.......................................................................................4
2.
Increase Key Stakeholder Participation in Leadership / Board / Committees ..........5
3.
Communicate Best Practices for Underground Infrastructure Damage Prevention ....5
4.
Damage Prevention Awareness, First Call Messaging and Dig Safe Branding .........6
5.
Sustainable Organization .....................................................................................................7
2015 Operating Budget ..................................................................................................8
November, 2014
SCGA 2015 Business Plan & Budget
Page 3
Our Mission
“The Saskatchewan Common Ground Alliance is a member driven, non-profit
organization dedicated to ensuring worker and public safety, environmental
protection and the integrity of services by promoting effective damage
prevention practices in connection with underground infrastructure activities.”
November, 2014
SCGA 2015 Business Plan & Budget
Page 4
Background
The Saskatchewan Common Ground Alliance (SCGA) is still in its formative stages but is quickly
becoming an organization that can represent its members and deliver on its objectives. In this
regard, SCGA has been guided by the successes of the other Common Ground Alliance
organizations in other regions of Canada and the United States.
This business plan of the SCGA is founded on creating an organization that can fulfill its mission in
a manner that delivers value to sponsors and members on a sustainable basis.
Key Strategies (Multi-Year)
1. Expand participation in SCGA through new sponsorship, membership and stakeholder
involvement.
2. Increase key stakeholder participation in leadership (Board and Committee) roles within
SCGA.
3. Develop, maintain and promote within the SCGA, its members and Saskatchewan a national
standard of leading practices with the completion of the Canadian Common Ground
Underground Infrastructure Damage Prevention Best Practice.
4. Enhance public awareness of underground facility damage prevention by working with
national organizations, Sask1st Call, stakeholder associations and promoting a national
damage prevention branding.
5. Build SCGA to be well governed, well managed, financially sound and sustainable for the
long term that addresses the needs of its members.
Objectives for 2015
1.
Expanding participation in SCGA
1.1
Execute the Recruitment and Retention Strategy to increase membership with a
key focus on the value proposition being provided. Develop a membership that
recognizes the values of the SCGA and brings other potential members to the
organization. Make direct contact with major representatives of key stakeholder
groups.
a)
b)
c)
d)
e)
f)
excavators
major underground infrastructure owners
SUMA, key stakeholder associations and government agencies
Engineering groups
locator/surveyor company
Landscape and fence builders
Key Success Measures:
Sponsorship increases by 2
Membership increases by 25
Annual revenue increases by a minimum of $10,000
November, 2014
SCGA 2015 Business Plan & Budget
1.2
Page 5
Promote the SCGA and bring the message about damage prevention at CSAA
Breakfasts, industry seminars, tradeshows, or association meetings that reach key
stakeholders.
a) Ensure that SCGA marketing packages are available for distribution
b) Participate in presentations that present SCGA and industry initiatives
c) Support SCGA Board directors attendance at external events
Key Success Measures:
2.
SCGA represented at three external events in 2015
Increase Key Stakeholder Participation in Leadership / Board / Committees
2.1
Continue with current composition of Board leadership and maintain strong levels
of commitment and support to SCGA including the succession plan for Board
membership.
2.2
Support a team of SCGA volunteer members that contribute to and lead the
development of SCGA programs, specifically the Best Practice and Public
Awareness Committees and the Mandatory One Call Task Force.
2.3
Coordinate efforts to transition the current Contractor Safety Awareness
Association (CSAA) into the SCGA through the Public Awareness Committee.
2.4
Develop a process for all stakeholders to provide Saskatchewan underground
incident data gathering, reporting and analysis for the SCGA and its membership.
Key Success Measures:
Board meetings attended by all Directors and committee structure
supported
2014 DIRT Report for Saskatchewan produced in Q1, 2015
3.
Communicate Best Practices for Underground Infrastructure Damage Prevention
Coordinate efforts that lead to the ongoing renewal of national standard Best Practices
for Underground Infrastructure Damage Prevention and promote the industry to follow
those standards.
3.1
Participate in Best Practices development that is endorsed by the SCGA and
national chapters of the CCGA with the consensus of stakeholders.
a) Establish the Best Practices Task Force as the technical experts within the
SCGA and that actively work with all in order to regularly maintain and
enhance the Best Practices.
b) Maintain involvement with other regional chapters of CCGA and the CGA
and actively participate in the national process.
c) Promote and distribute completed version of Best Practices through SCGA led
workshops or other avenues.
November, 2014
SCGA 2015 Business Plan & Budget
Page 6
d) Develop an effective methodology for SCGA membership to adopt and
integrate Best Practices into their workplaces.
3.2
Initiate efforts that would promote a significant Best Practice for Damage
Prevention, the introduction of Mandatory One Call legislation for the province.
a) Work with government to address the implementation of legislation as early
as possible.
b) Monitor progress of other regions and adopt learnings from their efforts.
3.3
Based on membership direction and feedback, identify areas where the SCGA
can assist with, or lead in providing input to Regulations and Acts within
Saskatchewan that would complement our Damage Prevention efforts.
Key Success Measures:
CCGA Best Practices finalized as a national standard with a regular
review process
Best Practice workshops established in Q1, 2015 to expand
knowledge within the SCGA and Saskatchewan
Initiate a stakeholder committee with the Government of
Saskatchewan to explore the opportunity for One Call Legislation.
4.
Damage Prevention Awareness, First Call Messaging and Dig Safe Branding
Enhance awareness in general public by leveraging national CCGA branding and
promoting the First Call messaging of Sask 1st Call.
4.1
Adopt national branding for damage prevention and utilize it in SCGA
communication.
4.2
Include Sask 1st Call material in SCGA awareness/promotional material.
4.3
Work with Sask 1st Call and national organizations to leverage opportunities to
increase public awareness of underground facilities.
4.4
Continue to promote April as Safe Dig Month in Saskatchewan.
4.5
Identify opportunities to partner with key stakeholders like Worksafe
Saskatchewan and leverage the Mission Zero efforts.
Key Success Measures:
Total Underground Facility Damage incidents are reduced year over
year
November, 2014
SCGA 2015 Business Plan & Budget
5.
Page 7
Sustainable Organization
5.1
Continue to build a well governed organization through Board leadership that
works within the approved SCGA Articles of Incorporation and Bylaws.
5.2
Integrate the part-time Executive Director into the organization to lead and
manage the affairs of the SCGA including:
a) Organizing and leading Board and Task Force/Committee meetings;
b) Lead Annual General Meeting and other SCGA events;
c) Delivery of specific actions that contribute to the approved 2015 Business
Plan; and
d) Produce a 2016 Business Plan & Budget and obtain approval.
5.3
Investigate opportunities to work through an MOU with the Western Canadian
Common Ground Alliances to leverage resources and provide efficient solutions
specifically with regards to the DIRT reporting and Mandatory One Call
initiatives.
5.4
Manage the affairs of SCGA in alignment with Mission and Key Strategies as
approved in the 2015 SCGA Business Plan & Budget.
5.5
Regularly meet with SCGA members, identifying their needs, coordinating
activities and represent their interests that support the overall mission of the
SCGA.
Key Success Measure:
SCGA operation is within 2015 Budget
Regular communication with SCGA membership
November, 2014
SCGA 2015 Business Plan & Budget
Page 8
SCGA
2015 Operating Budget
Revenues:
Sponsorship - Existing
- New
Membership- Existing
- New
Investment Income
Event Sponsorship
$ 55,000
5,000
18,000
5,000
1,000
4,000
Total Revenue
Expenses:
Administrative/Operating
- Executive Director
- Administration
Office & Admin. Support
Travel/Sustenance Expenses
ISC Corporate Registration
Professional Accounting Services
- CCGA Membership
- SCGA Meeting Expenses
- Website Maintenance
- CCGA Joint efforts MOU - DIRT, MOC
$11,000
2,000
100
1,000
Promotion
- Promotional Items
- Tradeshows & Sponsorship
- CSAA Breakfast Info. Cards (shared 50% Sask1st Call)
- April Safe Dig Media (shared 50% Sask1st Call)
Program Development and Enhancement
- Program Development (Best Practices workshops)
- Printing (CCGA/SCGA Best Practices)
Total Expenses
Projected Surplus (Deficit) for 2015
Note:
$88,000
$ 40,000
14,100
2,000
2,000
2,500
5,000
$65,600
$ 2,000
3,000
5,000
10,000
$20,000
20,000
5,000
$25,000
$ 110,600
($22,600)
Budget of the 2015 Contractor Safety Awareness Association (CSAA) Annual Contractor Breakfasts is estimated at
$150,000 and will continue to be separately managed and funded by the supporters of this organization.
November, 2014
Agenda Item #7
ITEM:
Resolutions of Saskatchewan Common Ground Alliance
PRESENTED TO:
SCGA Sponsors / Members
December 2, 2014
ACTION:
DECISION
7.1.
Financial Statements for 2014
It is resolved that members receive, and accept the Financial Statements and Accountant’s
Review for the Year Ended September 30, 2014 as attached.
7.2.
SCGA 2015 Business Plan & Budget
It is resolved that the SCGA 2015 Business Plan & Budget be approved as attached in Agenda
Item #6.
7.3.
Accountant
It is resolved that Don K. McMillan, Chartered Accountant be appointed as Accountant for the
2014/2015 fiscal year.
Submitted by:
Daryl Posehn
Executive Director, SCGA
Attachment: Financial Statements for the Year Ended September 30, 2014
Financial Statements
for the Year Ended
September 30, 2014
and
Review Engagement Report
Index to the Financial Statements
September 30, 2014
Review Engagement Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Statement of Financial Position. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Statement of Operations and Net Assets.. . . . . . . . . . . . . . . . . . . . . . 3
Statement of Cash Flows.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Notes to the Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
REVIEW ENGAGEMENT REPORT
To the Members of
Saskatchewan Common Ground Alliance Inc.:
I have reviewed the Statement of Financial Position of Saskatchewan Common Ground Alliance Inc. as
at September 30, 2014 and the statements of Operations and Net Assets and of Cash Flows for the year
then ended. My review was made in accordance with Canadian generally accepted standards for
review engagements and accordingly consisted primarily of enquiry, analytical procedures and
discussions related to information supplied to me by the organization.
A review does not constitute an audit and consequently I do not express an audit opinion on these
financial statements.
Based on my review, nothing has come to my attention that causes me to believe that these financial
statements are not, in all material respects, in accordance with Canadian generally accepted accounting
principles.
CHARTERED ACCOUNTANT
PROFESSIONAL CORPORATION
Regina, Saskatchewan
November 4, 2014
-1-
SASKATCHEWAN COMMON GROUND ALLIANCE INC
STATEMENT OF FINANCIAL POSITION
SEPTEMBER 30,
2014
2013
2012
(Unaudited)
ASSETS
Current Assets
Accounts Receivable
Interest Receivable
Investments (Note 4)
Cash - Operating
Cash - Held in Trust (Note 5)
TOTAL ASSETS
LIABILITIES
Current Liabilities
Accounts Payable
Trust Liabilitiy (Note 5)
$
20,000 $
370
75,000
93,370
-
180,947
-
$
239,880 $
188,740 $
180,947
$
$
41,355
$
330
75,750
122,445
41,355
NET ASSETS
TOTAL LIABILITIES AND NET ASSETS
-
$
-
2,050
$
-
198,525
188,740
178,897
239,880 $
188,740 $
180,947
Director
Director
-2-
SASKATCHEWAN COMMON GROUND ALLIANCE INC
STATEMENT OF OPERATIONS AND NET ASSETS
FOR THE YEAR ENDED SEPTEMBER 30,
2014
2013
2012
(Unaudited)
REVENUE
Sponsorship and Member Dues
Interest
$
EXPENSES
811 Initiative
Executive Director Contract
Safe Digging Month
Contractor Safety Awareness Association
Breakfast Sponsorship
Travel
Promotional Items
Office
Meetings Costs
Website Maintenance
CCGA Annual Fee
Total Expenses
Increase in Net Assets
Net Assets, Beginning of the Year
NET ASSETS, END OF THE YEAR
$
73,500 $
708
74,208
70,000 $
370
70,370
61,750
61,750
39,425
8,653
35,640
11,017
5,000
2,050
9,768
4,618
3,445
2,578
560
1,737
2,407
1,000
4,359
1,954
1,929
1,790
1,659
1,179
1,000
3,233
352
440
2,000
64,423
60,527
22,843
9,785
9,843
38,907
188,740
178,897
139,990
198,525 $
188,740 $
178,897
Director
Director
-3-
SASKATCHEWAN COMMON GROUND ALLIANCE INC
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED SEPTEMBER 30,
2014
2013
2012
Net Cash Provided (Used) By:
Operating Activities
Increase in Net Assets
Changes in Non-cash Working Capital Items
(Increase) Decrease in Accounts Receivable
(Increase) Decrease in Interest Receivable
(Decrease) Increase in Accounts Payable
Net Cash (Used) Provided by Operations
9,785
9,843
38,907
20,000
40
20,040
(20,000)
(370)
(2,050)
(22,420)
2,500
29,825
(12,577)
43,457
(750)
(75,000)
-
(750)
(75,000)
-
2,050
4,550
Investing Activities
Purchase of Investments
Net Cash (Used) Provided by Investing Activities
Increase in Cash Position
29,075
(87,577)
43,457
Cash Balance, Beginning of Period
93,370
180,947
137,490
CASH BALANCE, END OF PERIOD
122,445
93,370
180,947
-4-
SASKATCHEWAN COMMON GROUND ALLIANCE INC.
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
(Unaudited)
1.
Status of the Organization
Saskatchewan Common Ground Alliance Inc. (SCGA) was incorporated under the provisions of The Non-profit
Corporations Act, 1995 of Saskatchewan on July 25th, 2007. SCGA is Saskatchewan membership corporation. The
activities of the corporation are carried out without purpose of gain for its sponsors or members with any income or
profits or other accretions to the corporation used in promoting the purposes of the corporation.
The object of SCGA is to be a member driven non-profit organization dedicated to enhancing worker and public
safety, environmental protection and integrity of services by promoting effective prevention practices in connection
with underground infrastructure activities.
2.
Significant Accounting Policies
These financial statements are prepared in accordance with generally accepted accounting principles for not for
profit organizations. The following items are considered significant:
Revenue Recognition
SCGA recognizes revenue from memberships and sponsorships as income in the year that the member or sponsor is
invoiced. Investment income is recognized on the accrual basis of accounting.
Use of Estimates
The preparation of financial statements in accordance with generally accepted accounting principles requires
management to make estimates and assumptions respecting assets, liabilities, revenues and expenses. These
estimates and assumptions affect the reported amounts of assets and liabilities at the date of the financial
statements and the revenue and expenses during the reporting period. By their nature, these estimates are subject
to measurement uncertainty and the effect on the financial statements of changes in such estimates in future
periods could be significant.
Financial Instruments
SCGA recognizes financial assets and liabilities in its financial statements when the SCGA becomes party to the
contractual provision of the financial instrument. Financial assets and liabilities originated in an arm’s length
transaction are initially measured at fair value adjusted for financing fees, transaction costs that are directly
attributable to its origination, acquisition, issuance or assumption
Income Taxes
Currently, the provisions of the Canadian Income Tax Act exempt the net income of organizations of this type from
taxation.
SASKATCHEWAN COMMON GROUND ALLIANCE INC.
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
(Unaudited)
3.
Financial Instruments
SCGA’s financial instruments consist of cash, accounts receivable, investments and accounts payable. The fair value
of accounts receivable and accounts payable approximate their carrying value given the short term nature of the
amounts. The carrying value of SCGA’s investments approximates their fair value due to the nature of the
investments held.
Credit Risk
SCGA is subject to minimal credit risk due to the nature of the relationship between its members and the
organization.
4.
Investments
Investments consist of the following balances:
2014
1 year 3 day, .8% CIBC Flexible
guaranteed investment certificate due
April 6, 2015 with interest paid at
maturity
$
25,200
1 year 3 day, .9% (2013 - 1.1%) CIBC
Bonus Rate guaranteed investment
certificate due April 6, 2015 with interest
paid at maturity
$
50,550
$
5.
2013
75,750
25,000
50,000
$
75,000
Trust Liability
During the year the Contractor Safety Awareness Association (CSAA) transferred the balance of funds for hosting
annual spring Safety Breakfasts along with the responsibility to organize these Safety Breakfasts to the
Saskatchewan Common Ground Alliance. While facilitating these Safety Breakfasts is within the operating principals
of the Saskatchewan Common Ground Alliance, funding for the Safety Breakfasts is not the responsibility of
Saskatchewan Common Ground Alliance members and is provided by the organizations that sponsor these Safety
Breakfasts. The Safety Breakfasts are operated essentially on a cost recovery basis. To maintain accountability for
the administration of these funds, Saskatchewan Common Ground Alliance includes the balance of funds as an asset
with a corresponding trust liability.
During the period the changes in the trust liability are as follows:
2014
Balance from CSAA
$
Bank Fees and Charges
Trust Liability, End of Year
41,516
(161)
$
41,355