Deltek Time Collection User`s Guide

For Support Email: timecard@amdexcorp.com
Employee’s User Guide
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Go to the staff portal on
the AMDEX website
www.amdexcorp.com
In the Staff Portal window
click on the NEW Deltek
e-Timecard Login link
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Click on Time Collection to
access the login page
1.
2.
After the Time Collection application appears enter the following:
 Login ID is your current Employee ID, preceded by the letter “E”, with a total of 6
characters. Example: Employee # 859 will be entered as E00859
 For the first time that you login your password is your social security number
without the dashes
 Domain is AMDEX (this is not case-sensitive)
Press the
or hit your enter key. The
button will reset your login
information and the
will prompt you to change your password
when you log in if the box is checked. (When your account has been reset you
Temporary Password will be your Social Security Number)
Note: If this is your first time logging in, you
will be prompted to change your password.
“My Desk Top” screen appears. Clicking the
icon will always bring you
back to the “MyDeskTop” screen.
There are four basic purposes for the desktop:
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My Tasks - Shows any current workflow tasks that you need to perform.
My Alerts - Are informational and do not require you to do anything.
My Timesheets - Shows a list of your latest timesheets.
My Menu - A quick launch of screen application (not applicable to most
employees).

Select the
link from your menu bar to access your current
timesheet or select a timesheet from the “My Timesheet” list in
“MyDesktop”. The system is set to show your last 5 active
timesheets.
At the top left side of your timesheet you will see the following menu
options:
– Opens a calendar and enables the user to select the day, month or year
of a particular timesheet.
– Saves your current timesheet information.
– Enables the supervisor to open, review, approve and reject employee
timesheets.
– Prints a paper copy of your timesheet. Remember timesheets are always
resident in the system.
– Shows all changes made to a saved timesheet.
– Shows the current running balance of PTO. Includes beginning
balances, PTO accruals and PTO taken
– Used when correcting timesheets that were previously
processed for payroll.
Employee
•Shows employee
name.
Copy Line
•Duplicates selected
line to the next
available line.
Class
Shows employee
pay class which
governs pay types
available.
Delete Line
•Deletes selected
line from the
timesheet. If
timesheet is saved,
the hours are
deleted.
Status
Shows timesheet
status:
Missing-no data
entered
Open-timesheet in
process by employee
Signed-Employee
signed timesheet
Approved-Supervisor
approved timesheet
Rejected-Supervisor
rejected timesheet
Semi-Monthly Pay
Period Ending
Shows timesheet
pay period.
Reset Line
•Removes the hours
charges to the
selected line.
Revision
Shows number of
revisions made to
the timesheet.
Reverse Line
•Completely
reverses the
selected line.
Navigates between
Timesheet periods.
Add Line to
Favorites
•Adds selected line
to the “Favorites
Folder”.
1.
Lookup – To invoke the lookup press the in the account field on the
timesheet. There are a number of folders that contain your charge
numbers. All codes you are allowed to charge can be found in the charge
lookup. Select the authorized number by clicking on the drill down( )link
or click the
button to bypass the drill downs and go directly to the
charging level.
Note: Favorites Folder is maintained by the user.
2.
Once you have found the number for charging, select it and click the
button.
3.
After selecting the account, you are now ready to enter hours. Enter hours by selecting
the appropriate day of the week for that project and record your hours worked. If you
desire to enter comments, press the comment link(
) for either the entire charge
line or the specific day.
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If you are classified as a non-exempt
employee as indicated by your Class code,
you have rights to charge Overtime while
exempt employees will have access to
Regular Overtime.
To record hours for either, add an
additional line for the contract/account
number you wish to charge the overtime.
Allow the system to make your defaults as
usual. Go to the
in the Pay Types
column that corresponds with line you
wish to charge overtime. There, your
options will be available. Select the “O” or
“O1” Pay Type as applicable for your Class
Code and the “OK” button when it becomes
available. The line will change from “R” to
“O/O1” indicating the time as overtime
hours and the summary of regular and
overtime hours will be summarized at the
bottom of your timesheet.
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When you have completed your timesheet for the timesheet pay period,
you must sign your timesheet.
When you press the
button at the bottom of your timesheet the sign
dialog window will appear. You will then be required to enter your
password. Your supervisor will approve or reject the timesheet. If the
timesheet is rejected, you will receive an email and an alert advising you
that your timesheet was rejected.
If a timesheet needs to be changed after you have already saved it, make
changes as necessary and re-sign the timesheet.
1.
2.
3.
To add a number to your Favorites Folder, select the line from your
timesheet and press the “Add Line to Favorite” link (found in your charge
lookup menu just above the timesheet).
If you routinely use the same numbers you have the ability to auto-load the
charge number to the timesheet for each new period. To auto-load your
charges, click the
button from your favorites folder for the number you
want auto loaded and click
at the bottom of the sub-screen.
To remove a charge number from the Favorites Folder, select the number
and click the “Delete from Favorites” option from the toolbar.
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Future Hours Charging- Future charging is the ability to charge
ahead of the current date. Time & Expense is designed to allow
future charging only on Leave accounts (PTO, Holiday, and Jury
Duty). The charge codes are located in the “Leave Charges” folder of
the charge lookup.
Unavailable Charging- If a project needed for charging is not found
in your lookup folders, please contact your supervisor for
appropriate work authorization.
Changes to Previously Saved Entries- Any changes to previously
saved entries will require a mandatory explanation. The comment
dialog for this explanation will appear during the saving or signing
of the timesheet.
Correcting Timesheets- Contact your Timesheet Administrator for
timesheet corrections – depending on the type of correction you will
be given specific instructions on how to complete this correction.