Aeries Browser Interface – Office Staff Documentation
Transcription
Aeries Browser Interface – Office Staff Documentation
Aeries Browser Interface – Office Staff Documentation The Aeries™ Browser Interface is an application accessed through a web browser that can be used by teachers within the classroom to update attendance, gradebook, grades and progress reports in the Aeries™ database. Remember: ABI is a Web application and uses a single click when accessing programs. The logon for school sites to the Aeries Browser Interface is accomplished by entering the appropriate URL for your school site. School Site Bryn Mawr ES Crafton ES Franklin ES Lugonia ES Smiley ES URL brm-aeries/abi crf-aeries/abi frk-aeries/abi lug-aeries/abi smy-aeries/abi ABI User Documentation Page 1 Portions of this document have been taken from the Eagle Software – Aeries Browser Interface Document TO ACCESS ABI The Aeries™ Browser Interface or ABI can be setup and accessed from any PC that has access to the Internet. The user must be setup by the System Administrator at the school district in order to have access to the system. ABI can be viewed in Netscape 4.x or greater, Internet Explorer 4.x or greater, or any industry standard web browser that supports JavaScript. The most success has occurred with Internet Explorer. To access ABI, type the name of the user into the User Name field and press Tab. Type the password that has been assigned in the Password field. Most school sites will only have one school available for access. If there are multiple schools, click the mouse on the drop down arrow to the right of the School field and click the mouse on the school you are selecting. ABI User Documentation Page 2 Click the mouse on the Log In button and the Home page will display. At the top of the screen tabs will display that allow you to access Attendance, Grades, Student Info and various Resources. Placing the cursor directly on a tab and clicking the mouse will display the information selected. On the right side of the form, messages display that have been sent out by the school either to the user signed in or to all users. ABI User Documentation Page 3 ATTENDANCE The Attendance screen can be accessed for attendance update or display. Click the mouse on the Attendance option. The Current Period for the teacher signed into ABI and all students currently enrolled for that period will display. The Current Period is determined according to the bell schedule. The entry field for the date selected will display in yellow and the previous days will display with any previous absence codes entered. ATTENDANCE UPDATE To select the attendance period click the mouse on the period number to be updated in the View Period: field. ABI User Documentation Page 4 The View Period: field will display the period selected and the students enrolled. Attendance for previous days will also display for these students. To update the attendance click the mouse on the absence mark button for the student selected. A black dot will display below the absence mark. After all absence marks have been entered click the mouse on Submit Attendance – Even if all students are present. This will automatically update the Aeries™ database and the date displayed in yellow will now contain the absence mark. Once the period is updated the View Period: field will change from red to black. ABI User Documentation Page 5 If there is attendance that still needs to be updated, messages will display in red at the top of the screen. For example: Need to Take Attendance Yesterday for Period: 2 3 4 6. Remember: Attendance MUST be submitted daily regardless if there are no absences or tardies. ABI User Documentation Page 6 ATTENDANCE REPORTS Click the mouse on the Reports tab and the following attendance reports will display. To print the weekly attendance, click the mouse on Weekly Attendance Report. Select the Period and Week to print. Click the mouse on the Submit button. The following report will display. Click the mouse on the Printer button to print the Weekly Attendance Report. ABI User Documentation Page 7 To print class address labels, click the mouse on Address Class Labels. The following screen will display with all students from the period selected. Click the mouse on the Printer button and class address labels will be generated. To print the class rosters, click the mouse on Class Rosters. Select the Period and Attendance Month to print. Click the mouse on the Submit button. ABI User Documentation Page 8 The following report will display. Click the mouse on the Printer button to print the Class Rosters. STUDENT INFO The District ABI Administrator can select certain student information that can be viewed by teachers. To view the student information available, click the mouse on the Student Info tab. ABI User Documentation Page 9 The following screen will display with a class listing displayed on the left hand side of the screen for the teacher signed into ABI. Tabs will display to the right of the different data. Click the mouse on the drop down to select the period in the View Period field. The students currently enrolled for the teacher and period selected will display. To view a particular students information click the mouse on the student’s name. Select the data to be viewed and click the mouse on the tab. The data will display on the screen for the student selected. REMEMBER: The student data available for the teacher to view is determined and setup by the District ABI Administrator. STUDENT DATA To display student demographics click the mouse on the Student Data tab. The following screen will display with the demographic information for the student selected. ABI User Documentation Page 10 ATTENDANCE To display a student’s attendance click the mouse on the Attendance tab. The following screen will display with the attendance for the student selected. ASSERTIVE DISCIPLINE To display assertive discipline for the student selected click the mouse on the Assertive Discipline tab. The following screen will display with information if available. ABI User Documentation Page 11 CLASS SCHEDULE To display the class schedule for the student selected click the mouse on the Classes tab. The following screen will display with the classes the student is currently enrolled in. CONTACTS To display the contacts and emergency contacts for the student selected click the mouse on the Contacts tab. The following screen will display. ABI User Documentation Page 12 COURSE REQUESTS To display the classes that a student has requested for the upcoming semester click the mouse on the Course Requests tab. The following screen will display with the courses requested. DISCIPLINE To display discipline for the student selected click the mouse on the Discipline tab. The following screen will display with information if available. ABI User Documentation Page 13 GRADES To display a student’s grades for this class click the mouse on the Grades tab. The following screen will display. PROGRESS To display a student’s progress reports for this class click the mouse on the Progress tab. The following screen will display. ABI User Documentation Page 14 TESTING To display a student’s test scores click the mouse on the Testing tab. The following screen will display. TRANSCRIPTS To display a student’s transcript information click the mouse on the Transcripts tab. The following screen will display with all previous transcript history for the student selected. ABI User Documentation Page 15 GRADUATION STATUS To display a student’s graduation status click the mouse on the Grad Status tab. The following screen will display with the graduation requirements and the graduation status for the student selected. PRINT CLASS LABELS To print class labels, click the mouse on View Period and select the period to print. Click the mouse on Print Class Labels. ABI User Documentation Page 16 The following screen will display with all students from the period selected. Click the mouse on the Printer button and class labels will be generated. ABI User Documentation Page 17 Resources To display the Resources click the mouse on the Resources tab. The following screen will display with the internet resources that have been setup by the school. ABI User Documentation Page 18 OFFICE TASKS So, now that you have an idea of what ABI is all about we will discuss the necessary tasks that must be accomplished by the school site office to keep it running. We recommend that the Office Manager or School Clerk be the person in charge of maintaining this information These tasks include: User Accounts Global Messages User Messages Resource Links There are also several tasks to be completed on a daily basis by the school clerk to monitor: Attendance Lunch Counts USER ACCOUNT (Web Users) None of the teachers will even be able to log into the ABI screens if they do not have an account. The user accounts are setup in the using the regular Aeries. First go to Main Aeries Screen, Go to the View All Forms, Add the filter and enter Web into the filter window. ABI User Documentation Page 19 What will be displayed are the first two forms that we want to review. The first one is the Web Users form which allows us to add or change user accounts. Select the Web Users form and click on OK. The following form will be displayed. To add a user, click on the Add button in the bottom center of this screen. You will be required to enter several values which are discussed below. To move from field to field User ID: This is the user name that the teacher will use to log into ABI. The user account is created by taking the last name of the teacher and adding the first two characters of their first name. Each User ID must be unique to the school site, so if the user ID would be duplicated, then the next method of creating the User ID is to use the last name and adding the first initial of the first name and the first initial of the middle name. If you still cannot create a unique user id, then consider using the first method and add a number to the user name. As an example if we had two Sue Smith’s we might user smithsu2 as the second Sue Smith. Password: Enter the default password for all users which is secret. If a teacher forgets their password this is also where you would change it back to the word secret for them. All teacher should change their password as one of the first things they do after logging into ABI for the first time. User Type: There are four possible values. T = Teacher, C = Counselor, P = Parent, and S = Student. Use the T for a teacher. To assign the user to a particular class, then you need to specify the teacher number in the teacher association section of this form. A teacher user type with a number 0 is able to login and simulate any teacher account. This teacher type should be reserved for administrators or select users who require this type of account. A counselor account would be used to access all students records in the school. The counselor account would be used by RSP or Speech teachers. ABI User Documentation Page 20 Message to User: This area is the location where you can put a specific message to a user. Note that the message that was included was specific for Sue Smith. Remember: In order for a teacher to take attendance with ABI the Elec. Tag field needs to be checked on the teacher screen. ABI User Documentation Page 21 Update Global Web Messages Global messages are messages that are sent to all users of particular user type. Messages are entered by clicking on the Add button and selecting the particular user type that your message is targeted. You can also enter the expiration date for the message so that it will only be displayed for a limited time. ABI User Documentation Page 22 RESOURCES To get to the Web Resources go to the Main Aeries Screen, select View All Forms, add the filter, enter the word link in the filter field and click on OK. Select the Update Links for Online Resource Center, click on OK. ABI User Documentation Page 23 The Resource Web Links, similar to the global messages are specific to the user type. The example above is for the teachers. Select the Add button and enter the web site address in the URL field. Enter a suitable description in the name field and enter a future date in the expiration date field. Also note that each resource requires a unique number in the sort field to sort the order of the resource links. School Clerk Tasks Instead of creating and scanning scantron sheets the school clerk must monitor, through special attendance reports, that the teachers are taking attendance. There are two attendance related reports which the clerk can run: Print Missing ABI Attendance and Print ABI Attendance Submitted Early. Missing ABI Attendance is run by Elementary and Secondary School, while the ABI Attendance Submitted Early is mainly run by Secondary Schools. To run either report start from the Main Aeries Screen, select View All Reports, add filter and type ABI into the filter field. Select the report you want and click on OK. ABI User Documentation Page 24 Missing ABI Attendance Missing ABI Attendance displays teachers who have not taken ABI attendance for a specific day. Once the report starts you will be asked for which date you want to run the report. The current date will be the default date, which is the value you most likely will want to use in most cases. Click on OK. ABI User Documentation Page 25 ABI Attendance Submitted Early For secondary schools, submitting attendance early can be a problem. For this feature to work properly the school bell schedule, block days and rotation of the period schedules must all be setup in Aeries. Once you are viewing reports that contain ABI in the name, select the Print ABI Attendance Submitted Early and click on OK. The current date will be the default date, which is the value you most likely will want to use in most cases. Click on OK. ABI User Documentation Page 26 Substitute Teachers Rather than try to setup substitute teacher accounts and try to teach them how to use the ABI attendance system, it is recommended that a current roster of the class be printed out and the substitute take the attendance on paper. Start from the Main Aeries Screen, select View All Reports, add filter and enter week in the filter field. Select the report: Print Weekly Attendance Report By Teacher Click on Run Enter a date, a Monday of the week you want a class roster. ABI User Documentation Page 27 Select Yes to the question about Electronic Attendance. Select No to the questions about checking your Attendance Certification Text. This is what the roster should look like. ABI User Documentation Page 28 Remember: Make sure you have the substitute sign the attendance form when they turn in their keys and forms at the send of the day. Lunch Counts To get to the Lunch Count reports go to the Main Aeries Screen, select View All Reports, add the filter, enter the word ABI in the filter field and click on OK. Select the Lunch Count report that you wish to run, either the Print ABI Lunch Count or the Print Missing ABI Lunch Count. ABI User Documentation Page 29 ABI User Documentation Page 30