City of Brooklyn Park Request for Council Action

Transcription

Monday, March 6, 2006
7:00 p.m.
Brooklyn Park Council Chambers
5200 85th Ave North
REGULAR COUNCIL MEETING – AGENDA #7
If due to a disability, you need auxiliary aids or services during a City Council Meeting, please provide the City with 72 hours notice
by calling 493-8012 or TDD 493-8392 or FAX 493-8391.
Our Mission: An Attractive, Diverse, Healthy, Safe and Prosperous Community at a reasonable tax burden.
INVOCATION 6:55 p.m.
I.
ORGANIZATIONAL BUSINESS
1.
CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE
2.
OPEN FORUM 7:00 – 7:15 p.m. Provides an opportunity for the public to address the Council on items, which
are not on the agenda. Open Forum will be limited to 15 minutes (if no one is in attendance for the Open Forum, the Regular
Meeting may begin), and it may not be used to make personal attacks, to air personality grievances, to make political
endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions
from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the
comments made but, rather, for hearing the citizen for informational purposes only.
II.
3A.
APPROVAL OF AGENDA (Items specifically identified may be removed from Consent or added elsewhere on
the agenda by request of any Council member.)
3B.
PUBLIC PRESENTATIONS/PROCLAMATIONS/RECEIPT OF GENERAL COMMUNICATIONS
3B1
Introduction of new employee
3B2
Mayor’s Proclamation of “March as Minnesota FoodShare Month”
3B2
PROCLAMATION
3B3
Brooklyn Park Youth Hockey Association Donation
3B3
RESOLUTION
STATUTORY BUSINESS AND/OR POLICY IMPLEMENTATION
4.
CONSENT (All items listed under Consent, unless removed from Consent in Agenda Item 3A shall be
approved by one Council motion.) Consent Agenda consists of items delegated to city management or a commission
but requires Council action by State, law, City Charter or City Code. These items must conform to a Council
approved policy, plan, capital improvement project, ordinance, or contract. In addition, meeting minutes shall be
included.
4.1
Accept feasibility report and order hearing for street reconstruction and utility improvements to serve Kyle
Avenue between Oxbow Creek Drive and Noble Parkway, Projects ST-1474, S-1475, W-1476 & SS-1477.
4.1
RESOLUTION
4.1
PETITION
4.1
FEASIBILITY REPORT
4.2
Approve resolution requesting Fund Advance from State Aid Construction Account for financing approved
Municipal State Aid (MSA) street projects.
4.2
RESOLUTION
4.3
Approve resolution designating an additional 1.63 miles to the City's Municipal State Aid System.
4.3
RESOLUTION
4.3
RESOLUTION
4.3
LOCATION MAP
4.3
LOCATION MAP
4.4
Accept vacation petition for vacation of storm sewer easement in Section 32, Township 119, Range 21,
northwest corner of 63rd Avenue and County Road 81.
4.4
RESOLUTION
4.4
LOCATION MAP
4.4
PETITION
4.5
4.6
4.7
4.8
4.9
4.10
Accept vacation petition for vacation of street and utility easement in Holliday Estates, 104th Trail and
Meadow Lane
4.5
RESOLUTION
4.5
LOCATION MAP
4.5
PETITION
2006 ITS replacement hardware purchase
4.6
RESOLUTION
4.6
PURCHASE SUMMARY
4.6
QUOTE FROM HP
“Oxbow Creek South” (Team Fair, Incorporated/Hidden Oaks LLC) – SECOND READING, Rezoning of
8.73 acres from R1 (Urban Reserve District) to R2B (Detached Single-Family Residential District) and
subdivide five parcels into 20 single-family lots at the northwest corner of 104th Avenue and Douglas Drive
4.7
LOCATION MAPS
4.7
ORDINANCE
4.7
DRAWINGS
4.7
PLANNING COMMISSION MINUTES
Approve Change Order No. 1 for Improvement 2006-02, Project M-1428, Shingle Creek Restoration
project, Phase I.
4.8
RESOLUTION
4.8
LOCATION MAP
4.8
CHANGE ORDER NO.1
Approve the bid quote award for contract landscape maintenance for various street medians to Custom
Products and Services.
4.9
RESOLUTION
4.9
BID TAB
Approve the bid quote award for contract landscape maintenance for Brooklyn Boulevard/Zane Avenue
Corridor to TruGreen Landcare, L.L.C.
4.10
RESOLUTION
4.10
BID TAB
The following items relate to the City Council’s long-range policy-making responsibilities and are handled
individually for appropriate debate and deliberation. (Those persons wishing to speak to any of the items listed in this
section should fill out a speaker’s form and give it to the City Clerk. Staff will present each item, following in which
audience input is invited. Discussion will then be closed to the public and directed to the Council table for action.)
5.
Public Hearings
5.1
Hearing for vacation of drainage and utility easement in Noble Acres Second Addition, 108th Avenue &
Major Avenue.
5.1
RESOLUTION
5.1
LOCATION MAP
6.
Land Use Actions
None.
7.
General Action Items
7.1
Appointments to Commissions
7.2
Amendment to the City Manager’s employment agreement
7.2
RESOLUTION
7.2
AMENDMENT TO CITY MANAGER’S EMPLOYMENT AGREEMENT
7.3
Authorizing acceptance of up to eight (8) fire Mobile Data Computers from Hennepin County Sheriff’s
Department
7.3
RESOLUTION
7.4
Approve and execute a Fire Inspection Services Agreement between the City of Osseo and the City of
Brooklyn Park
7.4
RESOLUTION
7.4
FIRE INSPECTION SERVICES AGREEMENT
7.5
Amend the 2006-10 CIP item PR-019 and 2006 OSLAD HTE project 08-05-15 budget; accept the
Brooklyn Park Youth Hockey Association (BPYHA) 2006 project funding contribution; and award the bid
for construction of Central Park Renovation – Phase I to Ebert Construction, Inc.
7.5
RESOLUTION
7.5
BRAUER & ASSOCIATES LETTER OF RECOMMENDATION/BID TAB
7.5
LETTER OF FINANCIAL COMMITMENT FROM BPYHA
III.
REPORTS AND ANNOUNCEMENTS FROM COUNCIL MEMBERS
IV.
DISCUSSION ITEMS-These items will be discussion items but the City Council may act upon them during the course
of the meeting.
None.
V.
ADJOURNMENT
Since we do not have time to discuss every point presented, it may seem that decisions are preconceived. However,
background information is provided for the City Council on each agenda item in advance from City staff and appointed
commissions; and decisions are based on this information and past experiences. If you are aware of information that has not
been discussed, please raise your hand to be recognized. Please speak from the podium. Comments that are pertinent are
appreciated. Items requiring excessive time may be continued to another meeting.
City of Brooklyn Park
Request for Council Action
3B1
Public Presentations/
Proclamations/Receipt of
General Communications
Agenda Item No:
Agenda Section:
Meeting Date:
March 6, 2006
Originating
Department:
Administration
N/A
Resolution:
Ordinance:
N/A
Prepared By:
Douglas Reeder,
City Manager
No. of Attachments:
N/A
Presented By:
Steve Nauer
Item:
Introduction of new employee
City Manager’s Proposed Action:
Introduction of the City of Brooklyn Park’s new employee.
Overview:
Employee
Christopher Vogel
Start Date
February 14, 2006
Title/Department
Public Service Worker - Street Division - Operations and
Maintenance Department
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments: N/A
Agenda Item No:
Agenda Section:
3B2
Proclamations/Receipt of
Meeting Date:
March 6, 2006
Originating
Department:
Administration
Resolution:
N/A
Ordinance:
N/A
Prepared By:
Devin Montero, City Clerk
No. of Attachments:
1
Presented By:
Mayor Lampi
Item:
Mayor’s Proclamation of “March as Minnesota FoodShare Month”
The Mayor shall proclaim, “March as Minnesota FoodShare Month” by one of the following:
1. “I, Steve Lampi, Mayor of the City of Brooklyn Park, Minnesota do hereby proclaim the month of March to
be “Minnesota FoodShare Month” in the City of Brooklyn Park.
OR
2. By reading the proclamation.
Overview:
Mr. Stephen Klein, CEAP, has asked the City of Brooklyn Park consider designating March as Minnesota Food
Share month in Brooklyn Park. The demand is at record levels at CEAP as a result of the slowdown in the
economy. CEAP needs to maximize the community support to be able to respond to this increased need.
A CEAP representative would like to address the Council.
Attachments:
3B2
PROCLAMATION
PROCLAMATION
MINNESOTA FOODSHARE MONTH
DECLARING THE MONTH OF MARCH 2006 TO BE
MINNESOTA FOODSHARE MONTH
IN BROOKLYN PARK, MINNESOTA
WHEREAS, hunger exists in communities even in the best of economies; and
WHEREAS, nearly half of hungry Minnesotans are children twelve years old and younger; and
WHEREAS, the fastest growing groups of hungry Minnesotans are senior citizens and people who are
working; and
WHEREAS, the creeping effects of hunger in the life of an individual or family can range from poor
health and slowed recovery from injury and illness to poor performance at school and at work; and
WHEREAS, the impact of this on lives and communities can be devastating; and
WHEREAS, food shelves in Minnesota distribute about thirty-eight million pounds of donated and
purchased food annually to ease the sting of hunger; and
WHEREAS, due to the slowed economy, visits have increased dramatically at every food shelf in the
state this year, by an average of ten percent; and
WHEREAS, the food shelves in Brooklyn Park have also seen a significant increase in need; and
WHEREAS, the Minnesota FoodShare March Campaign is responsible for acquiring about half the
food distributed annually through food shelves throughout Minnesota; and
WHEREAS, the success of the Minnesota FoodShare March Campaign depends upon the
participation of businesses, civic groups, schools, congregations and individuals in every community.
NOW, THEREFORE, I Mayor Steve Lampi hereby proclaim the month of March 2006 to be
Minnesota FoodShare Month in the City of Brooklyn Park, Minnesota, and urge everyone in this community
and in communities throughout the State to donate food items and/or funding to the local food shelf during
March to ensure that all of our neighbors will have enough food to share fully in the life of our community.
_________________
Steve Lampi, Mayor
5200 85th AVENUE NORTH BROOKLYN PARK MN
55443 763-424-8000
Agenda Item No:
Agenda Section:
Resolution:
3B3
Proclamations/ Receipt of
Meeting Date:
March 6, 2006
Originating
Department:
Recreation and Parks
X
Prepared By:
Linda St. John, Director
Recreation & Parks
Linda St. John, Director
Recreation & Parks
Ordinance:
N/A
No. of Attachments:
1
Item:
Resolution Acknowledging Donations to the Recreation and Parks Department
Presented By:
MOTION ______________, SECOND _________________ TO WAIVE THE READING AND ADOPT
RESOLUTION #2006- ________ ACKNOWLEDGING THE DONATION OF SOUND SYSTEMS FOR THE
ICE ARENAS TO THE RECREATION AND PARKS DEPARTMENT AND THE CITY OF BROOKLYN
PARK BY THE BROOKLYN PARK YOUTH HOCKEY ASSOCIATION.
Overview:
The Recreation and Parks Department has received a donation of sound system enhancements and their
installation to both Ice Arenas from the Brooklyn Park Youth Hockey Association (BPYHA) in the amount of
$7,329.54. The original sound system in Ice Arena rink #1 was installed in 1983 as a part of the building
construction and in need of refurbishing and updating. And, installed in 1997, the sound system in rink#2
required updating to help enhance speaking and announcing sound quality. The sound technology advances of
these new systems installed by EMI Audio Co. far surpass the old systems and they have greatly enhanced the
functional operations of sound activities for both Ice Arenas. With the Ice Arenas home to local BPHYA
hockey games and tournament events, high school hockey games and other arena special events, these new
enhancements and equipment will support many of the buildings public events and activities.
On behalf of the City of Brooklyn Park, the Recreation and Parks Department wishes to acknowledge and thank
the Brooklyn Park Youth Hockey Association (BPYHA) for their continued support of the ice arenas and
applaud their commitment to helping maintain the functional quality of city facilities for all residents to enjoy.
Primary issues/alternatives to consider:
If this BPYHA donation were not received, the Recreation and Parks Department would have been required to
budget for these needed improvements in an upcoming budget cycle.
Attachments:
3B3 RESOLUTION
RESOLUTION 3B3
Page 2
RESOLUTION #2006ACKNOWLEDGING THE BPYHA DONATION OF SOUND SYSTEMS
FOR THE ICE ARENAS TO THE RECREATION AND PARKS DEPARTMENT
WHEREAS, the City of Brooklyn Park is grateful to all civic groups, organizations and individuals for
their contribution to the community; and
WHEREAS, the City of Brooklyn Park has had a long and positive collaborative relationship with the
Brooklyn Park Youth Hockey Association (BPYHA) to further youth recreational opportunities in the
community; and
WHEREAS, the Recreation and Parks Department and the BPYHA recognize the need to maintain the
quality and functionality of city facilities to maximize their recreational use by the general public; and
WHEREAS, in early 2006, the BPYHA recognized a facility need and offered to financially commit
their organization resources to pay for enhancements to the sound systems in both Ice Arenas at the Community
Activity Center; and
WHEREAS, these enhancements have been completed and the City of Brooklyn Park and it’s many
residents and users of the ice arena facilities will benefit from this building enhancement and contribution;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BROOKLYN
PARK to acknowledge the acceptance of the donation of sound system enhancements made to the Ice Arenas
and commends the Brooklyn Park Youth Hockey Association for their contribution and continuing support.
Agenda Item No:
4.1
Agenda Section:
Consent
Meeting Date:
Originating
Department:
Resolution:
X
Prepared By:
Ordinance:
N/A
No. of Attachments:
3
Gary Brown
Presented By:
Accept feasibility report and order hearing for street reconstruction and utility
improvements to serve Kyle Avenue between Oxbow Creek Drive and Noble
Parkway, Projects ST-1474, S-1475, W-1476 and SS-1477
Item:
03-06-2006
Engineering
Kevin Larson
MOTION _______________, SECOND ________________, TO WAIVE THE READING AND ADOPT
RESOLUTION #2006-________ ACCEPTING THE FEASIBILITY REPORT AND ORDERING PUBLIC
HEARING FOR STREET AND UTILITY IMPROVEMENTS ON KYLE AVENUE BETWEEN OXBOW
CREEK DRIVE AND NOBLE PARKWAY, PROJECTS ST-1474, S-1475, W-1476 AND SS-1477.
Overview:
Kyle Avenue between Oxbow Creek Drive and Noble Parkway is one of few remaining gravel roads in the
City. The properties along Kyle Avenue are single family homes, are generally 2-3 acres in size and they
currently do not have City sanitary sewer or water available to them. The reconstruction of this roadway with
utilities has been in the Capital Improvement Plan (CIP) for several years and is in the 2006-2010 CIP (TR-037)
for construction in 2006.
In November, 2005 staff invited the residents to a neighborhood meeting to gauge their interest in pursuing this
project in 2006. After discussing a number of issues at this meeting, it was decided to meet again in January,
2006. On January 19, 2006 staff again met with the residents and provided an estimate of the potential
assessments for this project and also discussed several development options. The potential assessments is a
major concern because no assessments have ever been levied against these properties and in accordance with
the City's assessment manual, the entire cost of these improvements would be assessed. At this time the
estimates for each of these properties fall in the $75,000.00 to $85,000.00 range.
At the January meeting it was the general consensus of the residents to proceed with preparation of the
feasibility report, further define the assessments and conduct a public hearing to consider these improvements.
As the result of the meetings with the residents, 9 of the proposed 13 property owners to be assessed (1 City
owned property) have signed the attached petition indicating their desire to conduct a public hearing for these
improvements.
The reason why residents are interested in pursuing this improvement at this time is that development is
occurring all around them and that if they wait they may not have much success in developing their lots. All of
them can subdivide their properties through the platting process and sell off lots to pay for these improvements.
Several are dealing with septic systems that will soon be in need of replacing. A number of the residents have
4.1 Page 2
met with and are negotiating with developers to handle the process for them. Some are pursuing development
of their property on their own.
At the time the City acquired right of way for Noble Parkway, it was determined to acquire a home at 10800
Kyle Avenue rather than pay substantial severance damages. The City paid approximately $290,000.00 for the
property in 1998 that included miscellaneous expenses (appraisals, etc.) and relocation costs. Noble Parkway
takes up a substantial portion of the former lot. Today the home/lot is appraised at $325,000 - $350,000
according to our own assessors. Discussions have been held with a developer working in the area to possibly
purchase the property. However, this could not happen until the property is served with sewer and water. The
remaining lot is large enough to split into one additional lot. Even with the cost of the assessments, the City
may realize a profit with the sale of the existing home and an additional lot (not including the holding cost of 6
years).
Staff recommends that the City Council accept this feasibility report and order a public hearing for April 3,
2006 to consider these improvements.
Budgetary/Fiscal Issues:
This project is in the adopted 2006-2010 CIP (TR-037) for construction in 2006 at an estimated cost of
$805,000.00. The cost of these improvements will be paid for with special assessments to the adjacent
properties, plus the cost of assessments ($56,330.00) for the City owned lot as referenced above.
Attachments:
4.1
4.1
4.1
RESOLUTION
PETITION
FEASIBILITY REPORT
4.1 RESOLUTION
Page 3
RESOLUTION #2006RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND
ORDERING PUBLIC HEARING FOR STREET AND UTILITY IMPROVEMENTS
ON KYLE AVENUE BETWEEN OXBOW CREEK DRIVE AND NOBLE PARKWAY,
PROJECTS ST-1474, S-1475, W-1476 AND SS-1477
WHEREAS, a report has been given by the City Engineer to the City Council on March 6, 2006
recommending the following improvements to Kyle Avenue to wit:
Street reconstruction and utility improvements on Kyle Avenue from Oxbow Creek Drive to Noble Parkway,
Projects ST-1474, S-1475, W-1476 and SS-1477.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BROOKLYN
PARK:
1.
The Council will consider the aforesaid improvements in accordance with the report and the assessment
of property abutting or within said boundaries which benefit for all of the cost of these improvements
pursuant to M.S.A. Section 429.011 to 429.111 at an estimated total cost of the improvement as shown.
2.
A public hearing shall be held on such proposed improvements on the 3rd day of April, 2006 at the City
Administrative Offices in the City of Brooklyn Park at 7:00 o'clock P.M. The City Council shall give
published notice of such hearing and improvements as required by law.
4.1 PETITION
Page 4
4.1 FEASIBILITY REPORT
Page 5
CITY OF BROOKLYN PARK
ENGINEERING DEPARTMENT
FEASIBILITY REPORT
FOR
PROJECTS ST-1474, S-1475, W-1476 & SS-1477
March 6, 2006
Construction of watermain, sanitary sewer, storm sewer and street on Kyle Avenue, between Oxbow Creek
Drive and Noble Parkway.
MAYOR:
Steve Lampi
COUNCIL MEMBERS:
Jeanette Meyer
Mark Mata
Mike Trepanier
CITY MANAGER:
CITY ATTORNEY:
CITY ENGINEER:
Doug Reeder
Jim Thomson
Gary Brown
Terry Gearin
Mason Schmitz
Scott Simmons
Page 6
INDEX
COVER ..................................................................................................................................................... 1
INDEX.......................................................................................................................................................2
CERTIFICATE .......................................................................................................................................3
PART I. GENERAL.............................................................................................................................. 4
PART II. PROJECT DESCRIPTIONS ............................................................................................ 4
PART III. PLAN DEVELOPMENT...................................................................................................5
Project Background ................................................................................................................ 5
Existing Facilities.....................................................................................................................5
Public Involvement ..................................................................................................................5
PART IV. PROPOSED IMPROVEMENT PROGRAM...............................................................6
Design Criteria..........................................................................................................................6
Local Traffic...............................................................................................................................6
Project Costs and Funding
Project ST-1474 .....................................................................................................7
Project S-1475 ..............................................................................................................8
Project W-1476 ...........................................................................................................9
Project SS-1477..........................................................................................................10
Method of Determining Assessment Benefits..................................................................11
Project Schedule ..................................................................................................................... 12
PART V. SUMMARY......................................................................................................................... 13
Conclusion ............................................................................................................................... 13
Recommendation ................................................................................................................... 13
FINANCE DIRECTOR'S STATEMENT .......................................................................................14
NOTICE OF PUBLIC HEARING.................................................................................................... 15
SUMMARY OF ASSESSMENT ROLLS ........................................................................................ 16
PRELIMINARY ASSESSMENT ROLL PROJECT ST-1474 ..................................................... 17
PROJECT LOCATION MAP PROJECT ST-1474 ....................................................................... 18
PRELIMINARY ASSESSMENT ROLL PROJECT S-1475 ........................................................ 19
PROJECT LOCATION MAP PROJECT S-1475 ......................................................................... 20
PRELIMINARY ASSESSMENT ROLL PROJECT W-1476 ..................................................... 21
PROJECT LOCATION MAP PROJECT W-1476 ...................................................................... 22
PRELIMINARY ASSESSMENT ROLL PROJECT SS-1477 .................................................... 23
PROJECT LOCATION MAP PROJECT SS-1477 ....................................................................... 24
Page 7
CERTIFICATE
FEASIBILITY REPORT
FOR
PROJECTS ST-1474, S-1475, W-1476 & SS-1477
March 6, 2006
I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly
licensed Professional Engineer under the laws of the State of Minnesota.
KEVIN C. LARSON, P.E.
LICENSE NO. 19877
Page 8
ENGINEERING DEPARTMENT
FEASIBILITY STUDY FOR PROJECTS
ST-1474, S-1475, W-1476 & SS-1477
HONORABLE MAYOR AND CITY COUNCIL
c/o Douglas Reeder, City Manager
PART I. GENERAL
The purpose of this report is to present to the City Council an examination of the feasibility of the above
referenced improvement projects, in terms of the nature and scope of the planned construction work, estimated
costs, assessment rates, financing sources and scheduling data.
This project was initiated by City Council Resolution #2006-023 on February 6, 2006 when the City Council
ordered the preparation of this report by the City Engineer. If this report is accepted by the City Council a
public hearing will be scheduled.
It should be noted that the benefited properties identified in this report, although surrounded by development,
have not been previously assessed for any improvements. The Summary of Project Cost sheets for the sanitary
sewer, water main and storm sewer contain carry over costs from previously constructed improvements.
PART II. PROJECT DESCRIPTIONS
Sanitary Sewer Project S-1475 involves the installation of 8-inch sanitary sewer lateral to serve the properties
along Kyle Avenue. Sanitary sewer trunk and sub trunk lines were previously constructed to serve this area and
are available for connection.
Water main Project W-1476 involves the extension of 8-inch lateral water main through the project area.
Trunk lines have been constructed to serve the project area and are available for connection at both Oxbow
Creek Drive and Noble Parkway.
Storm Sewer Project SS-1477 included will be the construction of 12-inch thru 24-inch storm sewer pipe,
catch basins and related appurtenances (ponding) to provide drainage for Kyle Avenue. The storm water
runoff from this project will eventually discharge into the Environmental Area through a previously
constructed trunk storm sewer system.
Street Project ST-1474 involves the construction of Kyle Avenue from Oxbow Creek Drive to Noble Parkway.
The construction of this street improvement will eliminate one of the few remaining gravel roads in the City.
The proposed street improvement consists of the construction of a 32-foot wide (back of curb to back of curb),
2 lane roadway. Included in the street construction will be the installation of street lights.
Page 9
PART III. PLAN DEVELOPMENT
A.
Project Background
The construction of the proposed improvements to Kyle Avenue has been included in the Capital Improvement
Plan (CIP) for 2006-2010 as CIP Project TR-037 for completion in 2006. These proposed improvements have
been included in previously adopted CIP’s but construction has been delayed for various reasons. The
properties along Kyle Avenue have been occupied by single family homes for many years. As development has
occurred around them no assessments have ever been levied for public infrastructure improvements. The
combination of this fact along with the relatively large lot size has resulted in very large proposed assessments
on these properties.
B.
Existing Facilities
Currently there is a 12-inch watermain stub located at the Kyle Avenue/Oxbow Creek Drive intersection.
There is also a 6-inch water main stub at the intersection of Kyle Avenue and Noble Parkway. Both of these
existing water mains will be utilized to provide service to Kyle Avenue as part of the proposed improvements.
There is an existing 8 inch sanitary sewer line that was constructed in 1988 that crosses Kyle Avenue from the
west to east that will be utilized to provide service to the project area. This line was designed to provide the
necessary capacity for this project.
There is an existing storm water pond near the Kyle/Noble Parkway intersection and another one is being
proposed near the Kyle/Oxbow Creek Drive intersection to provide the required volume control and water
quality treatment for the street drainage. Both of these systems will drain into previously constructed storm
sewer systems designed to accommodate this project.
C.
Public Involvement
Two meetings have been held with adjacent property owners and/or developers regarding the proposed
improvements and the estimated assessments. As described previously the dollar amount of the proposed
assessments on each individual property is quite high. The majority of the residents have generally agreed that
it is in their interest to proceed with these improvements. If the improvements are ordered, more meetings will
be necessary in order to incorporate the needs of the surrounding property owners into the City’s design.
The City proposes to distribute costs incurred to the benefiting property owners; therefore a public hearing
will be scheduled for April 3, 2006.
Page 10
PART IV. PROPOSED IMPROVEMENT PROGRAM
A.
Design Criteria
The water main will be of sufficient size to serve the existing homes and any future development of the
surrounding properties. This watermain is consistent with the City’s Comprehensive Water System Plan
Update completed by Progressive Consulting Engineers in August 1999.
The sanitary sewer design is accomplished using standard design criteria and will accommodate the existing
homes and any future development of the adjacent properties. The City also utilizes the City’s Land Use Plan
for the other undeveloped property which will be served by this line. This data specifies the proposed property
design, usage and demands which dictates pipe size and depth.
The storm sewer design will basically provide the necessary drainage of the roadway and the adjacent
properties. The discharge rate control and water quality treatment requirements will also be incorporated into
the final design. The connection of this storm sewer to the existing trunk system is consistent with the City’s
overall storm water management plan.
Final design of the street and utilities will require additional on-site field information, but for the purposes of
this feasibility report, preliminary design indicates the following:
W-1465 Water main – 6-inch Lateral Water main and Services
S-1464 Sanitary Sewer – 8-inch Sanitary Sewer Lateral and Services
SS-1459 Storm Sewer – 12 thru 24-inch Storm Sewer Pipe
ST-1464 Street Improvements -
B.
1.5-inch Bituminous Wear Course
3.0-inch Bituminous Base Course
6.0-inch Aggregate Base
Local Traffic
Because Kyle Avenue only serves the residents directly adjacent to the roadway no permanent detours will be
required. The Engineering Department Specifications indicate that local traffic shall be provided access to
private properties at the end of each day. The only exception is during some stages of construction it is
impracticable to carry on construction activities and maintain access simultaneously. The contractor will be
required to be prepared to provide reasonable emergency access at all times.
Page 11
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Page 13
Page 14
Page 15
D.
Method of Determining Assessment Benefits
In accordance with the City of Brooklyn Park Public Improvement Assessment Manual, the sanitary trunk and
subtrunk, watermain trunk and storm sewer trunk rates used in this report are in accordance with Table “A”.
The sanitary sewer trunk and subtrunk rate is $3,500.00 per acre, the water trunk is $3,850.00 per acre and the
storm sewer trunk rate is $4,200.00 per acre.
The street assessment rate is estimated at $7,700.00 per lot unit and the street light assessment rate is
estimated at $600.00 per lot unit.
The City of Brooklyn Park’s public improvement assessment manual and past practice provides the basis for
determining the lot units shown on the preliminary assessment roll for the improvements proposed in this
feasibility report. A lot unit is defined as a platted single family residential lot or equivalent which, according
to current Brooklyn Park subdivision requirements, cannot be reasonably divided. This report utilizes the
“equivalent” lot unit calculation as described below
The method if deriving lot units on an equivalent basis is to calculate the gross area of the properties. The gross
area is determined by taking the frontage in linear feet and multiplying by a depth of 165 feet measured from the
street centerline. This gross acreage is then divided by 0.36 acres (equivalent lot unit area) and the resultant
provides equivalent lot units for each parcel.
Page 16
F.
Project Schedule
DATE
PHASE
March 6, 2006
Present Feasibility Report
March 7, 2006
Mail Notice of Hearing to Post
March 15, 2006
Mail Notice of Hearing to Public
April 3, 2006
Public Hearing Date
Spring 2006
Approve Plans and Specifications
Spring 2006
Mail Notice of Advertisement for Bids to
Post and Construction Bulletin
Spring 2006
Open Bids
June, 2006
Assessment Hearing/Award Contract
Fall 2006
Construction Complete
2007
First Payment Due With Property Taxes
Page 17
PART V. SUMMARY
A.
Conclusion
On February 6, 2006, the City Council ordered the preparation of a feasibility report for street and utility
improvements for Kyle Avenue between Oxbow Creek Drive and Noble Parkway. The improvements listed in
this document are necessary to provide the residents with city sewer and water service and a paved residential
street. These improvements will also provide the infrastructure necessary for those residents that might be
planning development of their parcels in the near future and would require these street and utility
improvements to do so.
B.
Recommendation
The City Engineer is advising the City Council that Projects ST-1474, S-1475, W-1476 and SS-1477 as described
in this report are necessary, cost effective and feasible and will result in a benefit to all affected properties. Staff
recommends that these improvements be ordered by the City Council.
Page 18
FINANCE DIRECTOR'S STATEMENT
With reference to the Feasibility Report for Projects ST-1474, S-1475, W-1476 & SS-1477 as prepared by the
Engineering Department and dated March 6, 2006, I find the following:
Contingent upon a successful bond sale related to these projects and the allocation of other monies by
the City Council to fund the project difference, sufficient funds will be available to fund the total
estimated cost of $972,465.00 for these projects.
________________________________________________________________
DIANE DEBLON
ACTING FINANCE DIRECTOR
Page 19
CITY OF BROOKLYN PARK, MINNESOTA
NOTICE OF PUBLIC HEARING ON
IMPROVEMENT PROJECTS ST-1474, S-1475, W-1476 & SS-1477
TO WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN that the City Council of the City of Brooklyn Park will meet at the
City Administrative Offices, 5200-85th Avenue North at 7:00 P.M. on Monday, April 3, 2006 to consider
the making of the following described improvement:
Projects ST-1474, S-1475, W-1476 and SS-1477 – Construction of street, sanitary sewer , storm sewer,
water main and service connections and reimbursement for previously constructed utility trunk
improvements which have been paid by the city to serve the following described area:
Kyle Avenue North between Oxbow Creek Drive and Noble Parkway.
The total estimated cost is $972,465.00
A reasonable estimate of the impact of the assessments will be available at the hearing.
Pursuant to M.S.A. Section 429.011 to 429.111, the area proposed to be assessed for such improvements is
all that property within or abutting on the above described limits.
Written or oral comments relating to said improvement will be received at this meeting.
DEVIN MONTERO
CITY CLERK
Published in the Brooklyn Park Sun Post
On March 16, 23, 2006
Page 20
Page 21
Page 22
Page 23
Page 24
Page 25
Page 26
Page 27
Page 28
Agenda Item No:
4.2
Agenda Section:
Consent
Meeting Date:
Originating
Department:
Resolution:
X
Prepared By:
Ordinance:
N/A
No. of Attachments:
1
Gary Brown
Presented By:
Approve resolution requesting Fund Advance from State Aid Construction Account
for financing approved Municipal State Aid (MSA) street projects
Item:
03-06-2006
Engineering
Kevin Larson
RESOLUTION #2006-_________ REQUESTING FUND ADVANCE FROM STATE AID CONSTRUCTION
ACCOUNT FOR FINANCING OXBOW CREEK DRIVE (PHASE II) MUNICIPAL STATE AID (M.S.A.)
110-136-03.
Overview:
The City of Brooklyn Park is allotted approximately $1,200,000.00 annually for the construction and
rehabilitation/reconstruction of the City's Municipal State Aid (MSA) street systems. These funds can be
secured upon the award of a contract for construction on our MSA system. Minnesota Statutes 162.14,
Subdivision 6 and Minnesota Rules Chapter 8820 permit municipalities to borrow, if funds are available, from
future year allotments for financing approved MSA projects in the current year. In January of this year,
MnDOT State Aid informed us that money would again be available for advance to municipalities for eligible
projects.
Staff has received approval for an advance of $970,000.00 for the construction of Oxbow Creek Drive (Phase
II) with a five year repayment from our future allotment. This repayment would be $194,000.00 per calendar
year for five years starting in 2007.
Primary Issues/Alternatives to Consider:
The City has recently sold bonds to fund current and future MSA projects. However, advancing the MSA
encumbrance allows greater flexibility for funding other critical City projects. The advance is at 0% interest.
As the Council is aware, the expenditures from our MSA account have exceeded our annual allotment. In 2007
(first year of loan payback) the City anticipates receiving an additional $118,000.00 in Municipal State Aid due
to increased designated mileage (approximately 60% of the loan payback). Engineering and Finance staff
recommends that the City Council adopt a resolution requesting an advance of future MSA allotments to be
paid back with future MSA encumbrances.
4.2 Page 2
Attachments:
4.2
RESOLUTION
4.2 RESOLUTION
Page 3
RESOLUTION #2006RESOLUTION REQUESTING FUND ADVANCE FROM
STATE AID CONSTRUCTION ACCOUNT FOR
FINANCING OXBOW CREEK DRIVE (PHASE II)
MUNICIPAL STATE AID (M.S.A.) 110-136-03
WHEREAS, the Municipality of BROOKLYN PARK is planning to implement Municipal State Aid
(MSA) Street Project 110-136-03 in 2006 which will require State Aid funds in excess of those available in its
State Aid Construction Account, and
WHEREAS, said Municipality is prepared to proceed with the construction of said project(s) through
the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State
Aid Construction Account, and
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of
Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and
WHEREAS, the Municipality acknowledges advance funds are released on a first-come-first-serve basis
and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation is hereby requested to
approve this advance for financing MSA Street Project 110-136-03 for the Municipality of BROOKLYN PARK
in an amount up to $970,000.00. The Municipality of BROOKLYN PARK hereby authorizes repayments from
subsequent accruals to its Municipal State Aid Street Construction Account in Five equal annual installments
beginning in Calendar Year (C.Y.) 2007 as indicated below:
$194,000.00 C.Y. 2007
$194,000.00 C.Y. 2008
$194,000.00 C.Y. 2009
$194,000.00 C.Y. 2010
$194,000.00 C.Y. 2011
Agenda Item No:
4.3
Agenda Section:
Consent
Meeting Date
Originating
Department:
Resolution
XX
Prepared By:
Ordinance
N/A
No. of Attachments
4
Gary E. Brown. P.E.
Presented By:
Approve resolution designating an additional 1.63 miles to the City’s Municipal State
Aid System
Item:
03-06-2006
Engineering
Kevin Larson, P.E.
1.
MOTION __________________, SECOND _______________, TO WAIVE THE READING AND
ADOPT RESOLUTION #2006-_____ REVOKING MSA DESIGNATION ON REGENT AVENUE
FROM 101ST AVENUE TO OXBOW CREEK DRIVE.
2.
MOTION __________________, SECOND _______________, TO WAIVE THE READING AND
ADOPT RESOLUTION #2006-_____ DESIGNATING NORTHLAND DRIVE FROM BOONE
AVENUE TO BROOKLYN BOULEVARD AND REGENT PARKWAY FROM ZANE AVENUE TO
PRESTWICK PARKWAY AS STATE AID (MSA) STREETS.
Overview:
Cities with a population over 5,000 are eligible to receive Municipal State Aid (MSA) funds to construct and
maintain certain streets designated as MSA routes. MSA streets are typically higher volume streets that serve
more regional traffic than local City streets. MSA funds are a portion of the money collected from state gas tax
and are distributed to eligible Cities by a formula that is based on population and the construction needs of the
City system. The needs of a City are determined by MnDOT and are based on the funds needed to upgrade the
City’s MSA system to MSA standards. The greater a City’s population and needs the greater the City’s MSA
allotment.
The City is allowed to designate up to 20% of its City street system mileage as MSA streets. We currently have
1.65 miles of our allowable mileage available for MSA designation. Because 50% of the annual allotment that
we receive is based on the estimated construction needs of the roadways in our MSA system, it is important to
designate as much of our allowable mileage as possible. In order for the City to maximize our annual
construction needs, we must continue to designate additional miles to our system. As the City continues to get
closer to full development these designations will be more difficult to add.
Designations:
•
Northland Drive from Boone Avenue to Brooklyn Boulevard. This segment is a “collector” class
roadway and serves a significant number of large office/industrial users.
4.3 RFCA Page 2
•
Regent Parkway from Zane Avenue to Prestwick Parkway. This segment is also a “collector” class
roadway which serves a predominantly residential area. This designation is consistent with other
roadways in this area.
The City's construction allotment is calculated using the amount of funding (needs) it would take to upgrade our
MSA designated streets to MSA standards. Because 50% of the MSA funds received by the City is based on
the needs of our MSA system mileage, it is important that the City designate the maximum mileage allowed.
Attachments:
4.3
4.3
4.3
4.3
RESOLUTION – REGENT AVENUE
RESOLUTION – NORTHLAND DRIVE, REGENT PARKWAY
LOCATION MAP – REGENT PARKWAY
LOCATION MAP – NORTHLAND DRIVE
4.3 RESOLUTION – REGENT AVENUE
Page 3
RESOLUTION #2006RESOLUTION REVOKING MSA DESIGNATION ON REGENT AVENUE
FROM 101ST AVENUE TO OXBOW CREEK DRIVE
WHEREAS, it appears to the City Council of the City of Brooklyn Park that the roads hereinafter
described should be revoked as Municipal State Aid streets under the provisions of Minnesota Laws:
PARK that roads described as follows to wit:
M.S.A. 134, Segment 005 – Regent Avenue North, from 101st Avenue to Oxbow Creek Drive (0.58 miles)
Be and hereby are revoked as Municipal State Aid streets of said City as described above subject to the
approval of the Commissioner of Highways of the State of Minnesota.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two
certified copies of this resolution to the Commissioner of the Department of Transportation for his
consideration.
4.3 RESOLUTION – NORTHLAND DRIVE, REGENT PARKWAY
Page 4
RESOLUTION #2006RESOLUTION DESIGNATING NORTHLAND DRIVE FROM BOONE AVENUE
TO BROOKLYN BOULEVARD AND REGENT PARKWAY FROM ZANE AVENUE
TO PRESTWICK PARKWAY AS STATE AID (MSA) STREETS
WHEREAS, it appears to the City Council of the City of Brooklyn Park that the streets hereinafter
described should be designated as Municipal State Aid streets under the provisions of Minnesota Statutes
Chapter 162 be amended;
PARK that the streets described as follows to wit:
•
Northland Drive from Boone Avenue to Brooklyn Boulevard, addition of 1.02 miles
•
Regent Parkway from Zane Avenue to Prestwick Parkway, addition of 0.61 miles
Be and are hereby established, located and designated as Municipal State Aid streets of the City, subject to the
approval of the Commissioner of the Department of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two
certified copies of this resolution to the Commissioner of the Department of Transportation for consideration
and that upon approval of the designation of said streets or portions thereof, that the same be constructed,
improved and maintained as Municipal State Aid streets of the City of Brooklyn Park.
4.3 LOCATION MAP – REGENT PARKWAY
Page 5
4.3 LOCATION MAP NORTHLAND DRIVE
Page 6
Agenda Item No:
4.4
Agenda Section:
Consent
Meeting Date:
Originating
Department:
Resolution:
X
Prepared By:
Ordinance:
N/A
No. of Attachments:
3
Gary Brown
Presented By:
Accept vacation petition for vacation of storm sewer easement in Section 32,
Township 119, Range 21, northwest corner of 63rd Avenue and County Road 81
Item:
03-06-2006
Engineering
Gary Defries
City Manager’s Proposed Actions:
1.
MOTION _______________, SECOND ________________, TO RECEIVE AND PLACE ON FILE
THE VACATION PETITION FOR STORM SEWER EASEMENT IN SECTION 32, TOWNSHIP 119,
RANGE 21, 63RD AVENUE AND COUNTY ROAD 81.
2.
MOTION _______________, SECOND ________________, TO WAIVE THE READING AND
ADOPT RESOLUTION #2006-________ ORDERING HEARING FOR THE VACATION OF
STORM SEWER EASEMENT IN SECTION 32, TOWNSHIP 119, RANGE 21.
Overview:
Mr. John M. Tripp, on behalf of Hennepin County Regional Railroad Authority, is petitioning for the vacation
of a 8' storm sewer easement over the property at the northwest corner of 63rd Avenue and County Road 81.
The property is located immediately north of 63rd Avenue and southwesterly of the railroad right-of-way.
Metro Transit will be purchasing subject property for the construction of a park-n-ride. Metro Transit has
submitted to the Community Development Planning Division an application for this improvement and will be
reviewed by the Planning Commission on March 8th. Following the Planning Commission meeting, the City
Council will consider for approval the park-n-ride improvement at their March 27th meeting.
The Village of Brooklyn Park on November 7, 1967, acquired a 8' easement for storm sewer purposes extending
from 63rd Avenue northerly and northwesterly to a residential development. The storm sewer system and the
accompanying easement are no longer needed with the proposed Metro Transit park-n-ride development. Metro
Transit is proposing to substitute the storm sewer system with a new storm sewer system.
A vacation hearing is scheduled to be held on April 3, 2006, for Council's review of the proposed storm sewer
easement vacation. Prior to the hearing, staff will notify the utility companies of the petitioner's request so they
can provide input on the proposed easement vacation.
4.4 Page 2
Attachments:
4.4
4.4
4.4
RESOLUTION
LOCATION MAP
PETITION
4.4 RESOLUTION
Page 3
RESOLUTION #2006RESOLUTION ORDERING HEARING FOR THE VACATION OF
STORM SEWER EASEMENT IN SECTION 32, TOWNSHIP 119, RANGE 21
PARK that a public hearing be held on the 3rd day of April, 2006 at 7:00 P.M. in the Administrative Offices at
5200 85th Avenue North, to consider the vacation of the following storm sewer easement:
Parcel & Easement Descriptions:
That part of the Northwest Quarter (NW ¼ ) of the Southeast Quarter (SE ¼ ) of Section 32, Township 119,
Range 21, lying westerly of the right of way of Minneapolis & Northwestern Railroad Company, now the Great
Northern Railroad, according to the United States Government Survey thereof, said easement described as
follows:
A permanent eight (8) foot easement for storm sewer purposes being four (4) feet either side of a line
commencing at the Southwest corner of the Northwest ¼ of the Southeast 1/4, Section 32, Township 119,
Range 21; thence northerly along the west line of said Northwest ¼ of the Southeast ¼ distant 10.41 feet; thence
easterly parallel to the south line of said Northwest ¼ of the Southeast ¼ on an assumed bearing of S 86o 54'
02" E distant 222.42 feet; thence N 7 o 11' 32" W distant 22.97 feet to point of beginning; thence continuing N
7o 11' 32" W distant 361.53 feet to the point hereinafter called "A"; thence continuing N 7 o 11' 32" W distant
293.49 feet; thence westerly parallel to said south line to a point in the west line of said Northwest ¼ of the
Southeast ¼ distant 678.31 feet north of point of commencement as measured along said west line and there
terminating; together with a permanent eight (8) foot easement for storm sewer purposes being four (4) feet
either side of a line commencing at the above described point "A"; thence S 74 o 48' 28" W distant 32.0 feet and
there terminating.
BE IT FURTHER RESOLVED, that the City Clerk be directed to file the proper legal notice of such
hearing in the manner required by law.
4.4 LOCATION MAP
Page 4
4.4 PETITION
Page 5
Agenda Item No:
4.5
Agenda Section:
Consent
Meeting Date:
Originating
Department:
Resolution:
X
Prepared By:
Ordinance:
N/A
No. of Attachments:
3
Gary Brown
Presented By:
Accept vacation petition for vacation of roadway, street and utility easement in
Holliday Estates, 104th Trail and Meadow Lane
Item:
03-06-2006
Engineering
Gary Defries
City Manager’s Proposed Actions:
1.
MOTION _______________, SECOND ________________, TO RECEIVE AND PLACE ON FILE
THE VACATION PETITION FOR ROADWAY, STREET AND UTILITY EASEMENT IN
HOLLIDAY ESTATES.
2.
MOTION _______________, SECOND ________________, TO WAIVE THE READING AND
ADOPT RESOLUTION #2006-________ ORDERING HEARING FOR THE VACATION OF
ROADWAY, STREET AND UTILITY EASEMENT IN HOLLIDAY ESTATES.
Overview:
Ms. Katrina Holliday is petitioning for the vacation of a roadway, street and utility easement over a portion of
Holliday Estates plat. This plat is located westerly of Meadow Lane North and northerly of 104th Trail North.
A 33 foot roadway, street and utility easement was acquired several years ago over the east 33 feet of the
proposed Holliday Estates plat. The easement was for the extension of Meadow Lane North. At this time, Ms.
Holliday's proposal to plat her property provides for three lots, with Lot 2 including a portion of this 33 foot
easement. This portion of the easement is no longer needed, as the developer of Trails Edge Estates dedicated a
60 foot easement to the City for the extension of Meadow Lane North from 104th Trail, northerly. Staff's
preliminary review of Ms. Holliday's request for vacation of this easement finds that there are no concerns with
the proposed vacation.
The vacation petition includes an easement description for part of France Avenue from 101st Avenue to the
south end of Meadow Lane. The easement description was not definitive, but a general description per the
Maintenance Agreement. This is not included in the resolution ordering the hearing, as in our research of the
records we find the vacation of that part of France Avenue was vacated approximately two years ago when
Trails Edge Development occurred. Therefore, the only easement proposed to be vacated is as described in the
resolution ordering the hearing.
The vacation hearing is scheduled to be held on April 3, 2006 for Council's review of the proposed easement
vacation. Prior to the hearing, staff will notify the utility companies of the petitioner's request, so they can
provide input on the proposed easement vacation.
4.5 Page 2
Attachments:
4.5
4.5
4.5
RESOLUTION
LOCATION MAP
PETITION
4.5 RESOLUTION
Page 3
RESOLUTION #2006RESOLUTION ORDERING HEARING FOR THE VACATION OF ROADWAY,
STREET AND UTILITY EASEMENT IN HOLLIDAY ESTATES
PARK that a public hearing be held on the 3rd day of April, 2006 at 7:00 P.M. in the Administrative Offices at
5200 85th Avenue North, to consider the vacation of the following roadway, street and utility easement:
Parcel and Easement Descriptions:
That part of the East 33 feet of the West 209 feet of the North 209 feet of the West Half of the Northwest
Quarter of the Southeast Quarter of Section 3, Township 119, Range 21 as measured along the North and West
lines thereof, which lies westerly of the following described line:
Commencing at the Northwest corner of said Southeast Quarter of Section 3; thence North 89 degrees 04
minutes 36 seconds East, assumed bearing, along the north line of said West Half of the Northwest Quarter of
the Southeast Quarter 128.48 feet to the actual point of beginning of the line to be described; thence South 00
degrees 55 minutes 224 seconds East a distance of 19.38 feet; thence southeasterly 125.39 feet along a
tangential curve concave to the northeast, having a radius of 168.80 feet and a central angle of 42 degrees 33
minutes 47 seconds; thence southerly a distance of 82.25 feet along a reverse curve concave to the southwest,
having a radius of 105.00 feet and a central angle of 44 degrees 52 minutes 58 seconds to the south line of said
North 209.00 feet thereof and there terminating.
BE IT FURTHER RESOLVED, that the City Clerk be directed to file the proper legal notice of such
hearing in the manner required by law.
4.5 LOCATION MAP
Page 4
4.5 PETITION
Page 5
4.5 PETITION (CONTINUED)
Page 6
Agenda Item No:
4.6
Agenda Section:
Consent
Resolution:
X
Ordinance:
N/A
Prepared By:
No. of Attachments:
3
Presented By:
Item:
2006 ITS replacement hardware purchase
Meeting Date:
Originating
Department:
March 6, 2006
Communications
Keith Ehrlichman,
ITS Manager
Keith Ehrlichman,
ITS Manager
MOTION ___________, SECOND ___________, TO WAIVE THE READING AND ADOPT RESOLUTION
#2006-______ AUTHORIZING THE PURCHASE OF FOUR SERVERS, FIFTY-THREE DESKTOP
COMPUTERS, EIGHT LAPTOP COMPUTERS AND THREE SEVENTEEN INCH CRT MONITORS
FROM HEWLETT PACKARD THROUGH EN POINTE TECHNOLOGIES UNDER THE STATE OF
MINNESOTA CONTRACT
Overview:
In the CEP and 2006 Budget is a provision for funding the annual replacement of desktop computers, laptop
computers and servers. This equipment is on a four year, council approved replacement schedule which is
recommended by the Deloitte and Touche study. Total cost is $90,065.46 which is well under the budgeted
amount of $108,100.00.
Desktop Computers
Scheduled for 2006 is the replacement of fifty desktop computers plus the addition of three new desktops and
three seventeen inch CRT monitors. The three additional desktop computers are included in the CEP and 2006
budget. Two will be used by the Police Department and the third is needed for the Human Resources part-time
staff addition.
Laptop Computers
Scheduled for 2006 is the replacement of eight laptop computers.
Servers
Scheduled for 2006 is the replacement of four server servers. The domain controller server is used to host
Active Directory, DNS, DHCP and other network services. The document management server is used to create,
edit, store and print our HTE applications including utility bill certifications and licenses. The Golftrac server is
used to provide point of sale services at the Edinburgh golf course and also host our fleet management software.
The systems management server (SMS) is used for software distribution, patch management, software and
hardware inventory, and to store PC images.
4.6
Page 2
Replacement Schedule
As computer equipment gets older, normal wear and tear occurs which eventually leads to failure of
components. The four year replacement schedule reduces the amount of staff time needed to maintain
equipment which has fallen out of warranty and reduces problems when installing new software on older
computers. Cycling out old equipment also ensures our employees are provided with current, reliable
equipment.
Staff requested quotes from three vendors with the following overall pricing:
•
•
•
Dell: $93,568.84
HP: $90,065.46
IBM: unresponsive
2006 funding provides $110,000 for replacement equipment so both bids are significantly below the budgeted
amount. The main cost savings is due to purchasing options made available through a new State of Minnesota
department called Office of Enterprise Technology (OET). The new OET department worked with local
government agencies to develop standard desktop and portable computer configurations that would meet the
need of local governments state-wide. This shared purchasing plan reduces the cost of each computer. Both
Dell and HP provide configurations through the OET purchasing plan with the best pricing being offered by HP.
Detailed quote information is included in the attachments.
Attachments:
4.6
4.6
4.6
RESOLUTION
PURCHASE SUMMARY
QUOTE FROM HP
4.6 Resolution
Page 3
RESOLUTION #2006AUTHORIZING THE PURCHASE OF FOUR SERVERS, FIFTY-THREE DESKTOP COMPUTERS, EIGHT
LAPTOP COMPUTERS AND THREE SEVENTEEN INCH CRT MONITORS FROM HEWLETT
PACKARD COMPANY THROUGH EN POINTE TECHNOLOGIES UNDER THE STATE OF
MINNESOTA CONTRACT
WHEREAS, the city recognizes the need to keep current with technology; and
WHEREAS, En Pointe Technologies is on the approved State of Minnesota cooperative bid program;
and
WHEREAS, a quote of $90,065.46, including tax has been received from HP; and
WHEREAS, the ITS staff recommends approval of the quote from HP to En Pointe Technologies for the
amount of $90,065.46, which is within the budgeted estimate; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Park that City
staff is hereby authorized to purchase the said hardware from HP.
4.6 Purchase Summary
Page 4
Vendor
HP (En Pointe)
HP (En Pointe)
HP (En Pointe)
HP (En Pointe)
HP (En Pointe)
HP (En Pointe)
Model
HP 17” CRT monitor
HP dc7600 desktop pc
HP nw8240 laptop pc
Proliant DL360 G4
Proliant DL380 G4
Proliant ML350 G4
QTY
3
53
8
2
1
1
Server
Domain/DMS
SMS
GolfTrac
Amount
Budgeted
$1,000.00
$61,500.00
$18,000.00
$12,000.00
$9,500.00
$6,000.00
$108,100.00
Total Amount
Budgeted
Cost
$434.52
$47,469.68
$14,552.16
$11,327.36
$10,017.40
$6,264.34
$90,065.46
Total Cost After
Tax
Public Sector Sales
February 06, 2006
5200 85TH AVE
BROOKLYN PARK MN 55443
Dear BobW@ci.brooklyn-park.mn.us,
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designed to deliver high-performance technology, powerful networking and legendary Hewlett-Packard quality - all at a value
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You may order online at http://welcome.hp.com/country/us/eng/solutions/pub_sector.html or fax in your purchase order at
800-825-2329.
-Please reference this contract: MN - MINNESOTA STATE WSCA II Contract (432981) terms
and conditions.
-The terms and conditions of the MN - MINNESOTA STATE WSCA II Contract (432981) will
apply to any order placed as a result of this inquiry; no other terms or conditions shall apply.
If you should have questions regarding this quotation or need any other assistance, please contact your Public Sector sales
representative.
Sincerely,
Shauna Reedy
Inside Sales Representative
Public Sector Sales
Ordering Information
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Online ordering
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To request a quote, check product availability, and other related questions, call your Telesales Representative.
Order Accuracy
To ensure the accurate and timely processing of your order, please verify that your purchase order includes the following information:
o
Bill-to address,
o
Ship-to address,
o
Purchase order number,
o
Part number, description, and price,
o
Contract # and name
o
Reseller of choice
o
Contact name , phone number, and email address,
o
Special delivery requirements
o
Requested delivery date
o
Signature of authorized purchaser
o
Please note the Hewlett Packard must be listed as the vendor.
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PRICE QUOTATION
Quote Number:
Page 1 of 7
802794-8
February 06, 2006
Provided by:
BobW@ci.brooklyn-park.mn.us
Shauna Reedy
Contract: MN - MINNESOTA STATE WSCA II (432981)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order. HP CONFIDENTIAL AND PROPIETARY INFORMATION. DO NOT SHARE.
Item
Part No.
Description
Qty.
Unit Price
Extended
Group:
1.
PF997AA#AB
A
HP s7540 17-inch (16.0-inch vis) CRT MonitorMonitors - HP s7540 17-inch(16.0-inch vis) CRT
MonitorDimensions, US (w x d x h) - Dimensions: 16.2 x 16.2
x 17.0 in
Max Power Rating - Max. Power Rating: less than 75
Watts
Max Resolution (Analog) - 1280 x 1024 @ 60 Hz max.
resolution
Input Signal - Analog VGA Input Signal
Tilt - Tilt: –4° to +20°
Swivel - Swivel: ±45 degrees horizontal
Asset Control - Asset control supported
Power supply - Universal Power Supply; 100 to 240 V,
50Hz and 60Hz
Integrated speakers - No, CRT multimedia base
optional
Anti-Glare and Anti-Static - Anti-Glare and Anti-Static
Weight - 31 lbs
Warranty - 3-year parts, 3-year labor, 3-year onsite
limited warranty. 48-hour exchange available.
SUB TOTAL :
3
$136.00
$408.00
9X5 Next business day on-site coverage - 4 years
(electronics)
53
$83.00
$4,399.00
53
$757.99
$40,173.47
$408.00
Group: A
2.
U7896E
3.
PU700AV - HP Compaq dc7600 Small Form Factor
PU700AV
Product - HP Compaq dc7600 Small Form Factor
PV726AV#AB Operating system - Microsoft® Windows® XP
A
ProfessionalPU719AV-SFF Processor - Intel® Pentium® 4 640 (3.2/800/2M)PT962AV
Memory - 2GB PC2-5300 (DDR2-667) 4x512
PY678AV
Removable storage - 1.44MB Floppy Drive SFF
PU650AV
1st hard drive - 160GB SATA 3.0Gb/s hard drive
PU664AV
Optical drive - 48X/32X Combo DrivePT942AV
Video/graphics - ATI RNX300SE 128MB PCIE DVI
Network card - Integrated Broadcom Gigabit NIC
Note: For detailed warranty information, please link to “URL” for more information www.hp.com/go/specificwarrantyinfo.
Sales taxes added where applicable. Freight is FOB Destination.
PRICE QUOTATION
Quote Number:
Page 2 of 7
802794-8
February 06, 2006
Provided by:
Shauna Reedy
Item
Part No.
PT972AV#AB
A
PT951AV
PV429AV#AB
A
PV733AV
Description
Qty.
Unit Price
Extended
Keyboard - HP standard keyboard PS/2Mouse - HP USB optical mouse (cbt/slvr)Country kit - Country Kit dc7600Restore CD - dc7600 Restore CDWarranty - 3/3/3 (parts/labor/next business day on-site)
limited warranty
SUB TOTAL :
$44,572.47
Group: B
4.
HP Compaq Mobile Workstation nw8240
This is not the notebook you will order, this if just to
view the specs of the unit.
DX451AV
DX641AV#AB
A
DX579AV#AB
A
DX462AV
DX478AV
DX487AV
PM313AV
DX500AV
DX578AV#AB
A
DX532AV
DX513AV
PH445AV
DX559AV
1
$0.00
$0.00
Product - HP Compaq Mobile Workstation nw8240
w/128MB VRAM
Operating system - Microsoft® Windows® XP
Professional Edition
Hardware kit - Hardware Kit
Processor - Intel® Pentium® M Processor 750
(1.86GHz)
Display - 15.4-inch WXGA Display
Hard drives - 40GB Hard Drive (5400 RPM)
Memory - 1024MB (533MHz) DDR II - 1 DIMM
CD-ROM/DVD - 24X DVD/CDRW Drive
Pointing device - DualPoint (TouchPad and PointStick)
Battery - Primary Battery (8-cell)
Modem - 56K modem
Network card - 10/100/1000 NIC
Wireless hardware - Intel® PRO/Wireless 2200BG
(802.11b/g)
Labels - Intel® Centrino™ label
Warranty - 3 Year Onsite (U.S. and Canada only)
5.
U7860E
9x5 Next-Business-Day On-Site, 4 Years Electronic Pack
8
$159.00
$1,272.00
6.
DC915A
HP Top-load nylon case-
8
$30.00
$240.00
PRICE QUOTATION
Quote Number:
Page 3 of 7
802794-8
February 06, 2006
Provided by:
Shauna Reedy
Item
Part No.
Description
7.
PA287A#ABA
Advanced Docking Station-
8
$229.00
$1,832.00
8.
F2100A
HP USB optical travel mouse
8
$32.00
$256.00
See Comments Below
EU868US#ABA Desktop replacement notebook
NW8240
8
$1,258.00
$10,064.00
9.
Qty.
Unit Price
Extended
$13,664.00
SUB TOTAL :
Group: C
10.
367007-405
354583-L21
354583-B21
358349-B21
339778-B21
286778-B22
286778-B22
273915-B21
331903-B21
354587-001
-Configurable-ProLiant DL360 G4 Intel® Xeon™
Processor - Rack Model
Product - HP ProLiant DL360 G4 - Rack Server
Processor - Intel« XeonÖ Processor 3.60GHz/1MB
2nd processor - Intel« XeonÖ Processor 3.60GHz/1MB
Memory - 2GB Total PC2700 (1x2GB)
Storage controller - Smart Array 6i Plus controller
(integrated on system board)
Drive cage - Two 1" Ultra 320 SCSI Hot Plug Drive
Bays
Riser card - PCI-X Riser - 2 PCI-X Slots (One Full
Length and One Half Length)
RAID setting - RAID 1 drive set (requires matching 2
hard drives)
1st hard drive - HP 72.8GB Pluggable Ultra320 SCSI
15,000 rpm (1") Universal Hard Drive
2nd hard drive - HP 72.8GB Pluggable Ultra320 SCSI
Additional controllers & adapters - HP Smart Array
6402/128 controller (RAID)
Network card - NC7782 PCI-X Gigabit NICs (embedded)
10/100/1000 WOL
Floppy drive - 1.44MB Floppy Disk Drive
CD-ROM/DVD - Slim Line CD-RW/DVD-ROM 24X
Combo Drive Option Kit
Redundant power supply - 460W HP redundant power
supply with US NEMA cord only
Server management - SmartStart & Insight Manager
Additional server management - Integrated Lights-Out
Management - standard
2
$4,883.01
$9,766.02
PRICE QUOTATION
Quote Number:
Page 4 of 7
802794-8
February 06, 2006
Provided by:
Shauna Reedy
Item
Part No.
Description
Qty.
Unit Price
Extended
Warranty - Warranty - 3 year next business day onsite
11.
U4497E
HP Care Pack, 3 Years, 4 Hours, 24x7, Hardware,
ProLiant DL360
SUB TOTAL :
2
-Configurable-ProLiant DL380 G4 Intel® Xeon™
Processor - Rack Model
Product - HP ProLiant DL380 G4 Server
Processor - Intel® Xeon™ 3.60GHz/2MB Processor
2nd processor - Intel® Xeon™ 3.60GHz/2MB
Processor
Memory - 4GB Total REG PC2-3200 (4x1GB) memory
Storage controller - Integrated Smart Array 6i controller
Drive cage - Hot Plug Drive Cage-Ultra3 (5 x 1" and 1 x
1.6")
RAID setting - RAID 5 drive set with online spare
(requires matching 4 hard drives)
3rd hard drive - HP 146.8GB Pluggable Ultra320 SCSI
4th hard drive - HP 146.8GB Pluggable Ultra320 SCSI
Redundant power supply - Hot Plug Redundant Power
Supply Module (NEMA)
Redundant fan options - HP Redundant Fan Option Kit
(3 fans)
Network card - Embedded NC7782 dual-port gigabit
CD-ROM/DVD - SlimLine DVD-ROM Drive (8x/24x)
Option Kit
1
$435.00
$870.00
$10,636.02
Group: D
12.
371293-405
378751-L22
378751-B21
343056-4G1
339780-B21
347708-B22
347708-B22
347708-B22
347708-B22
347708-B22
347708-B22
273915-B21
355892-001
293048-B21
364507-B21
264007-B21
$8,656.01
$8,656.01
PRICE QUOTATION
Quote Number:
Page 5 of 7
802794-8
February 06, 2006
Provided by:
Shauna Reedy
Item
Part No.
Description
Qty.
Unit Price
Extended
Server management - Integrated Lights Out Remote
Management
13.
U4545E
HP Care Pack, 3 Years, 4 Hours, 24x7, Hardware,
ProLiant DL380
SUB TOTAL :
1
-Configurable- HP ProLiant ML350 G4 Hot Plug
SCSI - Tower Server
Product - ProLiant ML350 G4 Hot Plug SCSI Tower
Model
Processor - Intel® Xeon™ 3.20GHz/800MHz FSB
Processor
2nd processor - Intel® Xeon™ 3.20GHz/800MHz FSB
Processor
Memory - 2GB Total PC2700 (1x2GB)
Storage controller - Integrated Dual Channel Ultra320
SCSI Adapter
Drive cage - 6 x 1" Hot Pluggable Hard Drive Bays
RAID setting - RAID 5 drive set (requires matching 3
hard drives)
3rd hard drive - HP 36.4GB Pluggable Ultra320 SCSI
HP StorageWorks internal tape backup options - HP
Ultrium 232 Internal Tape Drive
CD-ROM/DVD - 16x DVD-ROM Drive (Carbon)
Network card - NC7761 PCI Gigabit NIC (embedded)
Redundant power supply - Hot Plug Redundant Power
Supply Module (NEMA)
Redundant fan options - Redundant fan kit
(non-hotplug)
Server management - SmartStart & Insight Manager
1
$750.00
$750.00
$9,406.01
Group: E
14.
372507-405
358345-L21
358345-B21
358349-B21
273915-B21
339779-B21
286776-B22
286776-B22
286776-B22
DW064A
217053-B21
358352-001
365866-B21
$5,181.01
$5,181.01
PRICE QUOTATION
Quote Number:
Page 6 of 7
802794-8
February 06, 2006
Provided by:
Shauna Reedy
Item
Part No.
Description
Qty.
Unit Price
Extended
15.
U4513E
HP Care Pack 3 year, 4 hour 24x7, hardware,
ProLiant ML350 - electronic
1
$355.00
$355.00
16.
204155-002
HP T1500xr UPS
1
$346.00
$346.00
$5,882.01
SUB TOTAL :
TOTAL PRICE :
$84,568.51
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PRICE QUOTATION
Quote Number:
Page 7 of 7
802794-8
February 06, 2006
Provided by:
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Item
Part No.
Comments:
Description
Qty.
Unit Price
Extended
Please reference Big deal 10252741
Agenda No.:
4.7
Agenda Section:
Consent
Resolution:
X
Ordinance:
SECOND READING
No. of Attachments:
4
Robert Schreier
Presented By:
“Oxbow Creek South” (Team Fair, Inc./Hidden Oaks, LLC) SECOND
READING, Rezoning of 8.73 acres from R1 (Urban Reserve District) to R2B
(Detached Single-Family Residential District) and subdivide five parcels into 20
single-family lots at the northwest corner of 104th Avenue and Douglas Drive.
Item:
Meeting Date:
Originating
Department:
03-06-2006
Prepared By:
Todd A. Larson
Planning Division
MOTION _______ SECOND _______ TO WAIVE THE READING AND ADOPT ON SECOND READING
ORDINANCE #2006-___ AMENDING SECTION 152 OF THE ZONING CODE TO REZONE CERTAIN
PROPERTIES FROM R1 URBAN RESERVE DISTRICT TO R2B DETACHED SINGLE-FAMILY
RESIDENTIAL DISTRICT.
The City Council approved the first reading of the rezoning ordinance and the preliminary plat at its February
27, 2006 meeting.
Planning Commission Recommendation:
The Planning Commission unanimously recommended approval of the rezoning for the preliminary plat at its
February 8, 2006 meeting (6-0).
Overview:
The applicant is requesting rezoning five parcels totaling less than 9 acres from R1 Urban Reserve District to
R2B Detached Single-Family Residential District. The proposed development would remove the five existing
homes and re-align 104th Avenue connecting the Oxbow Creek West development with Douglas Drive.
Alternatives to Consider:
1. Approve the Rezoning as recommended by the Planning Commission.
2. Deny the rezoning based on certain findings.
Attachments:
4.7
LOCATION MAPS
4.7
ORDINANCE
4.7
DRAWINGS
4.7
PLANNING COMMISSION MINUTES (02-08-2006)
4.7 Page 2
4.7 Page 3
Analysis
4.7 Page 4
Planning & Zoning Information
Land Use Plan
Low Density Residential
Current Zoning
R1, Urban Reserve District
Proposed Zoning
R2B, Detached Single-Family Residential District
Minimum Lot Area
11,475 ft²
Minimum Lot Width 85 feet
Front Setbacks
30 house/ 40 garage (with sidewalk)
Rear Setback
30 feet/75 feet from Douglas Drive
Side Setback
7.5 feet/20 or 30 feet for corner lots
Surrounding Zoning
North – R2B, Detached Single-Family Residential District
“Oxbow Creek West 2nd Addition”
West – R1, Urban Reserve District
Tessman Property
South – CD, Conservancy District
North Hennepin Regional Trail Corridor
East – R2B, Detached Single-Family Residential District
“Oxbow Creek 3rd Addition” (Across Douglas Drive)
Conforms to Zoning
Yes
Yes
Yes
Site Area
Number of Lots
Average Density
8.73 acres
20
2.29 units per acre
Smallest Lot Area
Average Lot Area
Largest Lot Area
11,591 ft² (Lot 2, Block 2)
16,211 ft²
24,760 ft² (Lot 7, Block 2)
Yes
Yes
Yes
Conforms to:
Land Use Plan – Yes
Zoning Code – Yes (with rezoning)
Subdivision Code – Yes
Variances Needed – None
Rezoning
The site of the proposed development is currently zoned R1 Urban Reserve. In order for additional
development to occur, the five existing parcels must be rezoned to one of the “developable” zoning districts.
The applicant is proposing to rezone the site to R2B, the same as the Oxbow Creek West neighborhood to the
north. The City Council approved the first reading of the rezoning at its February 27, 2006 meeting.
Roadways
104th Avenue is an existing platted roadway extending west of Douglas Drive approximately 850 feet. The
applicant is proposing to vacate the roadway and rededicate 104th Avenue through the proposed development.
This roadway would tie into Florida Avenue to the north to provide a connection with the Oxbow Creek West
neighborhood. Two small cul-de-sacs are also proposed.
Three of the existing homes have driveways extending to Douglas Drive. All of the curb cuts must be removed
and the trail and boulevard repaired per Hennepin County permitting requirements. A right turn lane on
Douglas Drive to 104th Avenue was constructed as part of the county road construction project three years ago
and will remain.
4.7 Page 5
Lots
All of the proposed lots conform to the R2B Zoning District standards.
Homes
There are five homes currently on the site. These homes were constructed between 1932 and 1963. All of the
homes and all of the out buildings will be removed during development.
Minimum home size in the R2B Zoning District is 1,400 square feet for ramblers and 1,900 square feet for all
other designs with a minimum garage size of 576 square feet. Single-Family homes are permitted uses within
this zoning district and are not subject to site plan review.
On the site plan submitted by the applicant, the garage placement on Lots 1 and 2, Block 1 should be reversed
to provide for better transition along the curved roadway.
Sidewalks & Trails
A continuous sidewalk is proposed along the south side of 104th Avenue and along the west side of Florida
Avenue. This sidewalk connects the trail along the west side of Douglas Drive with the approved sidewalk in
the Oxbow Creek West neighborhood. For maintenance purposes, it is recommended that the sidewalk be
located directly behind the curb in the area east of the monument sign.
Landscaping & Screening
Five trees, ten shrubs, black soils, and sod are required for every new lot in Brooklyn Park. Credit is given for
existing trees remaining after home construction. The applicant has indicated that several of the trees along the
extreme western portion of the site would remain after grading.
Screening of Arterial roadways is required. The applicant is proposing to incorporate berms and landscaping
along the entire Douglas Drive frontage. It should be noted that homeowners adjacent to Douglas Drive are
responsible for maintaining the Douglas Drive boulevard.
Additional landscaping is required along the North Hennepin Regional Trail Corridor. The applicant is
proposing this screening in his plans and will be installed by the individual home owners.
The applicant is proposing two cul-de-sac islands. It is recommended that they be landscaped similarly to those
in the Oxbow Creek West neighborhood to the north. Additionally, it is recommended that a landscaped
median island be required in 104th Avenue at the intersection with Douglas Drive to match 104th Avenue on the
east side of Douglas Drive.
Neighborhood Association
The applicant is proposing a neighborhood association in order to maintain the islands and monument area.
Parks Advisory Commission
The site is adjacent to the North Hennepin Regional Trail Corridor; however the trail is accessed one block
south on 103rd Avenue, just west of Douglas Drive. Oak Grove Park (via the Trail) is the nearest park with play
equipment.
The Parks Advisory Commission recommended a cash donation in lieu of a land dedication on all twenty lots at
its January 18, 2005 meeting. The current rate is $3,400 per lot ($68,000 total); however, the amount is
determined by the rate in effect at the time of final plat approval.
4.7 Page 6
School Districts
The site is located within two school districts: the west and northern portions are located within District 11 and
the southeastern portion is located within District 279. The proposed plat contains three lots that would be split
between the two districts. This splitting creates problems from an assessment standpoint. There is a process to
have the district lines adjusted, but it takes several months. It is recommended that the final plat not be filed
until both school boards and the county board approve the adjustment.
Utilities
All utilities are available to the site. Assessments are pending on the property.
Storm Water Management
Most of the storm water for the development will be collected in the large basin in the Oxbow Creek West
development to the northwest. Some of the water would be collected in the Douglas Drive system.
Neighborhood Development Sign
The applicant is proposing a single neighborhood sign along the south side of 104th Avenue. The sign would be
constructed out of a boulder and have individual metal letters affixed to it, similar to some other new
developments in the City. The sign would be in a landscaped area on an outlot that would be owned and
maintained by the neighborhood association.
Recommendation
The Planning Commission unanimously recommended approval of the Rezoning and Preliminary Plat with
conditions that were approved by the City Council on February 27, 2006.
4.7 Page 7
ORDINANCE
ORDINANCE #2006-____
AN ORDINANCE AMENDING SECTION 152
OF THE ZONING CODE
TO REZONE CERTAIN PROPERTIES
FROM R1 URBAN RESERVE DISTRICT TO R2B DETACHED SINGLE-FAMILY RESIDENTIAL
DISTRICT
Planning Commission File #06-100
The City of Brooklyn Park does ordain:
Section 152 of the Zoning code is amended to rezone the following described property from Urban
Reserve (R1) to Detached Single-Family Residential District (R2B):
Lot 1, Block 1, Staring’s Brooklyn Center Acres
Lot 2, Block 1, Staring’s Brooklyn Center Acres
That part of the Northeast quarter of the southeast quarter of Section 5 and that part of the northwest
quarter of the Southwest quarter of Section 4, Township 119, Range 21, Hennepin County, described as follows
to wit: Beginning at the southwest corner of Lot 2, Block 1, Staring’s Brooklyn Center Acres, Hennepin
County, Minnesota, according to the maps or plats thereof on file and of record in the office of the Register of
Deeds in and for said County; thence West along the South line of said Lot 2 a distance of 153.28 feet; thence
Southerly with a deflection angle of 91 degrees 04 minutes 06 seconds to the left from the last described line for
a distance of 166.63 feet more or less to the North line of Manhattan Street as laid out in said Staring’s
Brooklyn Center Acres; thence East along said North line a distance of 201.8 feet more or less to the Westerly
right of way of Brooklyn Center Road (or County Road No. 14); thence Northwesterly along said right of way
to the point of beginning, subject to road.
That part of the Northeast quarter of the Southeast quarter of Section 5, Township 119, Range 21,
described as follows: Beginning at a point in the South line of Lot 2, Block 1, Staring’s Brooklyn Center Acres,
distant 153.28 feet West from the Southeast corner thereof; thence southerly at an angle to the left of 91 degrees
04 minutes 06 seconds to the north line of Manhattan Street; thence to the southeast corner of Lot 4, Block 1,
Staring’s Brooklyn Center Acres; thence North to the Southwest corner of Lot 2, Block 1, of said Addition
thence to the point of beginning.
The east half of Lot 4, Block 1, Staring’s Brooklyn Center Acres
The zoning map of the City on file with the City Clerk and referred to in Section 152 of the City Code is
hereby amended in accordance with the provisions of this ordinance.
4.7 Page 8
4.7 Page 9
4.7 Page 10
PLANNING COMMISSION MINUTES (02-08-2006)
MINUTES OF THE BROOKLYN PARK PLANNING COMMISSION
REGULAR MEETING
February 8, 2006
Unapproved Minutes
The meeting was called to order at 7:00 p.m.
Those present were: Chair Agnes, Commissioners Conn, Holm, Lunde, Vosberg and Walker; Planning Director
Sherman, Planners Larson and Peterson
Others present were: Council Member Simmons
Those absent were: Commissioner Schulte
6.
PUBLIC HEARING
A.
“Oxbow Creek South (Team Fair, Incorporated)” Rezoning Preliminary Plat to rezone 8.73 acres
from R1 (Urban Reserve District) to R2B (Single-Family Residential District) and subdivide five
parcels into 20 single-family lots; Northwest corner of 104th Avenue North and Douglas Drive
Planner Larson summarized the Staff report, indicating Staff is recommending approval.
Nathan Fair, Team Fair, indicated that he agrees with Staff’s report. He stated this is a simple development,
cleaning up five homes.
Chair Agnes asked what is included in the Urban Reserve District. Planner Larson indicated that this district
was so named because it is expected to develop to urban standards, but since urban services are not yet
available, it is designated urban reserve.
Chair Agnes asked why Staff feels it better to flip-flop the homes. Planner Larson stated that Staff felt that by
flipping the houses they would see less of the sides and more of the fronts.
Commissioner Vosberg noted that the plan talks about additional landscaping on the North Hennepin Trail
corridor and she is wondering why they are waiting to have the homeowner do the landscaping.
Planner Larson stated that it allows the homeowner to choose they type of trees, and also ensures that
maintenance will begin immediately after planting.
Commissioner Vosberg asked if they would actually get the landscaping. Planner Larson indicated that they
would hold bond on each lot for the landscaping until it is completed. He stated that if it were not done the
homeowner would not get their money back.
Commissioner Vosberg stated that she noticed there is a split of school districts in this development, and
wondered how difficult that was to fix. Planner Larson stated it is not difficult; just time consuming. He
indicated that three lots would be split and he understands that wherever the bedroom is located determines
where the kids go to school. He stated you have to petition both school districts and have the County Board
sign off on the change, and there are a lot of hoops to go through.
4.7 Page 11
Mr. Fair stated that they are working with both school districts to come up with a solution to work out the
square footage. Commissioner Vosberg stated it is unfortunate when a little neighborhood is split and some
kids have to go to a different school than the neighbor children.
The hearing was opened for public comment at 7:15 p.m.
There being no public comment and no one else appeared in favor or opposition, the hearing was closed at 7:15
p.m. and comments confined to the Planning Commission members.
Commissioner Walker asked if the roadways would be public or private. Planner Larson indicated they would
be public.
Commissioner Walker asked if there would be a monument sign. Mr. Fair showed a picture of another
monument he had done in Brooklyn Park. He stated he would do a similar sign with a rock and natural area.
MOTION VOSBERG, SECOND WALKER TO RECOMMEND APPROVAL OF REZONING 8.73 ACRES
FROM R1 URBAN RESERVE DISTRICT TO R2B DETACHED SINGLE-FAMILY RESIDENTIAL
DISTRICT.
MOTION CARRIED UNANIMOUSLY.
MOTION VOSBERG, SECOND WALKER TO RECOMMEND APPROVAL OF PRELIMINARY PLAT
#06-100 OF “OXBOW CREEK SOUTH” SUBDIVIDING 8.73 ACRES INTO 20 SINGLE-FAMILY LOTS
NORTHWEST OF 104TH AVENUE AND DOUGLAS DRIVE, SUBJECT TO CONDITIONS IN THE
DRAFT RESOLUTION.
MOTION CARRIED UNANIMOUSLY.
Chair Agnes stated that this scheduled to go to the City Council on February 27, 2006.
Agenda Item No:
4.8
Agenda Section:
Consent
Meeting Date:
Originating
Department:
Resolution:
X
Prepared By:
Ordinance:
N/A
No. of Attachments:
3
Gary Brown
Presented By:
Approve Change Order No. 1 for Improvement 2006-02, Project M-1428, Shingle
Creek Restoration Project, Phase I
Item:
03-06-2006
Engineering
Kevin Larson
RESOLUTION #2006-_______ MODIFYING AN EXISTING CONTRACT AND ADDING THERETO FOR
IMPROVEMENT 2006-02, PROJECT M-1428, SHINGLE CREEK RESTORATION PROJECT, PHASE I,
CHANGE ORDER NO. 1 IN THE AMOUNT OF $21,328.10 TO SUNRAM CONSTRUCTION, INC.
Overview:
Phase I of the Shingle Creek restoration project includes the area from Brooklyn Boulevard to the Hampshire
Avenue foot bridge. This project is the restoration of the creek channel using a variety of hard armoring (rocks)
and bio engineering (primarily vegetation) techniques. All of the necessary permanent easements for
construction of these improvements have been signed by the residents along the creek.
The contract for this project was awarded to Sunram Construction, Inc. by the Council on January 23, 2006.
After several meetings between city staff, design consultants and the contractor it has become apparent that due
to the mild winter and lack of adequate frost depth access to the creek for this construction would be very
difficult. In order to proceed with the entire project at this time would require construction of reinforced access
roads, at considerable additional cost, to support the weight of the equipment. By constructing these
improvements during the winter months it was anticipated that the frost depth would greatly minimize the
property damage and restoration. After lengthy discussions by all parties staff has determined that to make this a
successful project the majority of this work should be delayed until next winter. We are proceeding with
construction of the first 500 feet, near the Hampshire Avenue foot bridge at this time.
In order to proceed, it is necessary to process a change order for the project which establishes the extension of
time for completion and the application of an inflation multiplier due to the delay in construction. The
contractor has signed the change order and the staff is recommending approval.
Project M-1428 is programmed in the 2006-2010 Capital Improvement Program (CIP PU-019) for construction
in 2006. Construction costs for the project will be funded through a Bond Issue in 2006 which will be repaid by
the Storm Sewer Utility Fund. Other funding sources include $75,000.00 from the Shingle Creek Watershed
4.8 Page 2
Management Commission and $20,000.00 from Hennepin County Department of Environmental Services. This
change order will add $21,328.10 for a new contract value of $547,890.10
Attachments:
4.8
4.8
4.8
RESOLUTION
LOCATION MAP
CHANGE ORDER NUMBER ONE
4.8 RESOLUTION
Page 3
RESOLUTION #2006RESOLUTION MODIFYING AN EXISTING CONTRACT AND
ADDING THERETO FOR IMPROVEMENT #2006-02, PROJECT M-1428,
SHINGLE CREEK RESTORATION PROJECT, PHASE I, CHANGE ORDER NO. 1
TO SUNRAM CONSTRUCTION, INC.
WHEREAS, the City of Brooklyn Park has an existing contract with Sunram Construction, Inc., dated
January 23, 2006, said contract being let pursuant to statute and after advertising for bids, and
WHEREAS, said contract was awarded on a unit price basis, and
WHEREAS, in the proper performance of the contract unforeseen conditions were encountered
requiring construction units exceeding that normally required and bid, and
WHEREAS, it is now the desire of the Council to include additional units at the same unit price and
units for which no item in the contract is provided to complete the following improvements:
CHANGE ORDER NO. 1
Extension of time for completion
Inflation multiplier due to time extension
N/A
$21,328.10
WHEREAS, the additional units do not exceed 25% of the original contract price, and
WHEREAS, the contractor, Sunram Construction, Inc., has agreed to add such additional units at the
same unit price and in accordance with the mutually agreed upon compensation in accordance with the General
Conditions Section of the Contract Specifications Paragraphs GC 4.3, 4.4 and 7.3 and all in accordance with
Chapter 429.041 Subd. 7 of the Minnesota Laws.
PARK:
1.
The Mayor and City Manager are hereby authorized and directed to enter into a contract with
Sunram Construction, Inc. for additional units of work, at a cost of $21,328.10, in the name of
the City of Brooklyn Park for the aforesaid improvements, according to the plans and
specifications on file in the Office of the City Clerk.
4.8 LOCATION MAP
Page 4
4.8 CHANGE ORDER NO. 1
Page 5
4.8 CHANGE ORDER NO. 1 (CONTINUED)
Page 6
Agenda Item No:
4.9
Agenda Section:
Consent
Meeting Date:
Originating
Department:
Resolution:
X
Prepared By:
Ordinance:
N/A
No. of Attachments:
2
Dale Reed/Jon Thiel
Presented By:
Approve the bid quote award for contract landscape maintenance for Various Street
Medians to Custom Products and Services.
Item:
3-6-06
Operations & Maintenance
Dale Reed
MOTION __________, SECOND ___________, TO WAIVE THE READING AND ADOPT RESOLUTION
#2006-_________ TO APPROVE THE BID QUOTE FOR CONTRACT LANDSCAPE MAINTENANCE
FOR VARIOUS STREET MEDIANS TO CUSTOM PRODUCTS AND SERVICES.
Overview:
This request relates to the continued effort to improve and maintain the City streetscape and is specifically for
the approval to award a bid quote for the contract landscape maintenance for the Various Street Medians (PM06-08(B)). Three bid quotes were received, the lowest responsible bid quote being from Custom Products and
Services, for $28,916.00. The bid quote tab is attached.
This landscape maintenance has been accomplished by contract landscape companies over the past seven years.
The recommended contractor’s references have been checked with satisfactory results and the proposed cost is
within the 2006 budgeted amount.
The initial agreement period is for two (2) years upon Councils award of the contract, with an option to extend
the agreement for an additional two years. This provides staff with an appropriate amount of time to evaluate
services to be provided under this contract and provide a continuity of services.
• Should the Council award the bid quote as recommended?
Operations and Maintenance Staff recommend approval as presented.
•
The Council has the following alternatives:
1. Award the bid quote as recommended
2. Reject all bid quotes and re-bid.
3. Reject all bid quotes and do nothing.
The recommended contractor, Custom Products and Services cost proposal of $28,916.00 is within the
approved 2006 Park Maintenance Division operating budget.
Attachments:
4.9
RESOLUTION
4.9
BID TAB
4.9 RESOLUTION
Page 2
RESOLUTION #2006RESOLUTION TO APPROVE THE BID QUOTE AWARD
FOR CONTRACT LANDSCAPE MAINTENANCE
FOR VARIOUS STREET MEDIANS
WHEREAS, on February 23, 2006, three bid quotes were received for the contract landscape
maintenance of various street medians; and
WHEREAS, the contract landscape maintenance for Various Street Medians is recommended to be
awarded to the lowest responsible bidder meeting specifications, Custom Products and Services, for an amount
of $28,916.00 per year; and
WHEREAS, the landscape maintenance contract for Various Street Medians is budgeted in the Park
Maintenance Division operating budget, with adequate funding available; and
WHEREAS, the initial agreement period is for two (2) years, upon Councils award of the contract, with
an option to extend the agreement for an additional two years.
PARK to award the bid quote for the contract maintenance Various Street Medians to Custom Products and
Services for $28,916.00 per year.
4.9 BID TAB
Page 3
CONTRACT LANDSCAPE MAINTENANCE
FOR
VARIOUS
STREET MEDIANS
PROJECT PM-06-08 (B)
FOR WHICH BIDS WERE OPENED AT
BROOKLYN PARK CITY HALL ON
February 23, 2006 at 2:00 PM
BID
SECURITY AT
5%
TOTAL
BASE BID
Custom Products & Service
Yes
$28,916.00
K&D Landscape
Yes
$35,995.00
TruGreen Landcare
Yes
$70,461.00
CONTRACTOR
Agenda Item No:
4.10
Agenda Section:
Consent
Meeting Date:
Originating
Department:
Resolution:
X
Prepared By:
Ordinance:
N/A
No. of Attachments:
2
Dale Reed/Jon Thiel
Presented By:
Approve the bid quote award for contract landscape maintenance for Brooklyn
Boulevard/Zane Avenue Corridor to TruGreen Landcare, L.L.C.
Item:
3-6-06
Dale Reed
MOTION _________, SECOND __________, TO WAIVE THE READING AND ADOPT RESOLUTION
#2006-_________ TO APPROVE THE BID QUOTE FOR CONTRACT LANDSCAPE MAINTENANCE
FOR BROOKLYN BOULEVARD/ZANE AVENUE CORRIDOR TO TRUGREEN LANDCARE, L.L.C.
Overview:
This request relates to the continued effort to improve and maintain the City streetscape and is specifically for
the approval to award a bid quote for the contract landscape maintenance for the Brooklyn Boulevard//Zane
Avenue Corridor (PM-06-08 (A)). Three bid quotes were received, the lowest responsible bid quote being from
TruGreen Landcare, L.L.C., for $37,621.00. The bid quote tab is attached.
This landscape maintenance has been accomplished by contract landscape companies over the past seven years.
The recommended contractor’s references have been checked with satisfactory results and the proposed cost is
within the 2006 budgeted amount.
The initial agreement period is for two (2) years upon Councils award of the contract, with an option to extend
the agreement for an additional two years. This provides staff with an appropriate amount of time to evaluate
services to be provided under this contract and provide a continuity of services.
• Should the Council award the bid quote as recommended?
Operations and Maintenance Staff recommend approval as presented.
• The Council has the following alternatives:
1. Award the bid quote as recommended
2. Reject all bid quotes and re-bid.
3. Reject all bid quotes and do nothing.
The recommended contractor, TruGreen Landcare, L.L.C. cost proposal of $37,621.00 is within the approved
2006 Park Maintenance Division operating budget.
Attachments:
4.10 RESOLUTION
4.10 BID TAB
4.10 RESOLUTION
Page 2
RESOLUTION #2006RESOLUTION TO APPROVE THE BID QUOTE AWARD
FOR CONTRACT LANDSCAPE MAINTENANCE
FOR BROOKLYN BOULEVARD/ZANE AVENUE CORRIDOR
WHEREAS, on February 23, 2006 three bid quotes were received for the contract landscape
maintenance of Brooklyn Boulevard/Zane Avenue Corridor; and
WHEREAS, the contract landscape maintenance for Brooklyn Boulevard/Zane Avenue Corridor is
recommended to be awarded to the lowest responsible bidder meeting specifications, TruGreen Landcare,
L.L.C., for an amount of $37,621.00 per year; and
WHEREAS, the landscape maintenance contract for Brooklyn Boulevard/Zane Avenue Corridor is
budgeted in the Park Maintenance Division operating budget, with adequate funding available; and
WHEREAS, the initial agreement period is for two (2) years upon Councils award of the contract, with
an option to extend the agreement for an additional two years.
PARK to award the bid quote for the contract maintenance Brooklyn Boulevard/Zane Avenue Corridor to
TruGreen Landcare, L.L.C., for $37,621.00 per year.
4.10 BID TAB
Page 3
CONTRACT LANDSCAPE MAINTENANCE
FOR
BROOKLYN BOULEVARD CORRIDOR/ZANE AVENUE CORRIDOR
PROJECT PM-04-02 (A)
FOR WHICH BIDS WERE OPENED AT
BROOKLYN PARK CITY HALL ON
February 23, 2006 at 2:00 PM
CONTRACTOR
BID
SECURITY AT
5%
TOTAL
BASE BID
TruGreen Landcare
Yes
$37,621.00
Custom Products & Service
Yes
$40,328.00
K&D Landscape
Yes
$40,512.00
Agenda Item No:
5.1
Agenda Section:
Public Hearings
Meeting Date:
Originating
Department:
Resolution:
X
Prepared By:
Ordinance:
N/A
No. of Attachments:
2
Gary Brown
Presented By:
Hearing for vacation of drainage and utility easement in Noble Acres Second
Addition, 108th Avenue & Major Avenue
Item:
03-06-2006
Engineering
Gary Defries
RESOLUTION #2006-________ VACATING DRAINAGE AND UTILITY EASEMENT IN NOBLE ACRES
SECOND ADDITION.
Overview:
Mr. Ross Mayer, representing Gonyea Homes, submitted a petition to the City Council on February 6, 2006,
requesting the vacation of a portion of a drainage and utility easement in Lot 6, Block 2, Noble Acres Second
Addition. Noble Acres Second Addition is located east of Noble Avenue and south of 109th Avenue.
Gonyea Homes is proposing to construct a swimming pool at the rear portion of Lot 6, Block 2, Noble Acres
Second Addition, which would include a portion of the drainage and utility easement. The approved grading
plan provided for a drainage break at the midpoint of the lot with half the drainage flowing to the north and the
remaining half of the drainage flowing southerly.
Staff sent letters to CenterPoint Energy Minnegasco, Xcel Energy, Sprint and Comcast requesting their input on
the proposed vacation of a portion of the drainage and utility easement. Representatives from each of the utility
companies responded indicating they do not have any facilities within the proposed easement vacation area,
thus they do not object to the vacation of the easement. Accordingly, the City does not have any facilities
within the proposed easement vacation area.
It is recommended the City Council vacate the easement as proposed. There is a stipulation provided in the
vacation resolution that the grading of the rear portion of Lot 6, Block 2, Noble Acres Second Addition,
adjacent to the vacated area be accomplished according to the approved grading plan.
Attachments:
5.1
5.1
RESOLUTION
LOCATION MAP
5.1 RESOLUTION
Page 2
RESOLUTION #2006RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENT
IN NOBLE ACRES SECOND ADDITION
WHEREAS, Section 14.07 of the City Charter provides that the City Council may by resolution vacate
any street, alley, public grounds, or public way, or any part thereof, when it appears in the interest of the public
to do so, and
WHEREAS, the City of Brooklyn Park has a drainage and utility easement over the following described
land:
Parcel Description:
Lot 6, Block 2, Noble Acres Second Addition, Hennepin County, MN
Drainage & Utility Easement:
That part of the drainage and utility easement, as dedicated on the plat of NOBLE ACRES SECOND
ADDITION, according to the duly recorded plat thereof, described as follows: Commencing at the southwest
corner of Lot 6, Block 2, said NOBLE ACRES SECOND ADDITION; thence South 72 degrees 15 minutes 50
seconds East, assumed bearing, along the southerly line of said Lot 6, a distance of 27.28 feet; thence North 17
degrees 06 minutes 00 seconds East, a distance of 5.00 feet, to the point of beginning of the land to be herein
described; thence continue North 17 degrees 06 minutes 00 seconds East, a distance of 92.39 feet; thence North
89 degrees 09 minutes 20 seconds West a distance of 23.13 feet; thence South 2 degrees 36 minutes 22 seconds
West, a distance of 88.75 feet, to the point of beginning.
WHEREAS, a public hearing was held on March 6, 2006 as required by law, and
WHEREAS, it has been determined that good area planning requires that this easement be vacated and
that it would be in the public interest to do so,
PARK:
1.
That the above described drainage and utility easement be vacated.
2.
That the area adjacent to the vacated area be graded in accordance with the approved grading
plan as approved by the City Engineer for Noble Acres Second Addition.
3.
A certified copy of this resolution shall be prepared by the City Clerk and shall be a notice of
completion of the proceedings and shall be recorded in accordance with the provisions of Section
14.07 of Brooklyn Park City Charter.
5.1 LOCATION MAP
Page 3
Agenda Item No:
7.1
Agenda Section:
Resolution:
N/A
Ordinance:
N/A
Prepared By:
Marlene Kryder,
Program Assistant
No. of Attachments:
N/A
Presented By:
Mayor Lampi
Item:
Appointments to Commissions
Meeting Date:
Originating
Department:
March 6, 2006
Administration
Appoint commissioners to fill vacancies due to terms ending April 1, 2006, on the Citizen Long-range
Improvement Committee, Human Relations Commission, Parks and Recreation Advisory Commission,
Planning Commission, and Northwest Suburbs Cable Communications Commission. Terms begin April 1,
2006, unless otherwise noted.
Overview:
On February 6, 21, and 27, the City Council interviewed applicants to fill commission openings.
Selection and appointment of commissioners.
Attachments: N/A
CITIZEN LONG-RANGE IMPROVEMENT COMMITTEE (4 openings)
Per Section 9.04 of our City Charter, the Mayor appoints to this Committee with the approval of the City
Council.
A.
City At-large – One term to expire April 1, 2006, Brad Therrien who is interested in being reappointed
to the CLIC.
MOTION _____________, SECOND _____________TO APPOINT _______________ TO THE CITIZEN
LONG-RANGE IMPROVEMENT COMMITTEE REPRESENTING THE CITY AT-LARGE FOR A THREEYEAR TERM TO EXPIRE APRIL 1, 2009 (reappointing or replacing Brad Therrien).
B.
Central District – One term to expire April 1, 2006, John Schleter who is interested in being
reappointed to the CLIC.
LONG-RANGE IMPROVEMENT COMMITTEE REPRESENTING THE CENTRAL DISTRICT FOR A
THREE-YEAR TERM TO EXPIRE APRIL 1, 2009 (reappointing or replacing John Schleter).
7.1 Page 2
C.
East District – One term to expire April 1, 2006, Ben Dossman IV who is interested in being
reappointed to the CLIC.
LONG-RANGE IMPROVEMENT COMMITTEE REPRESENTING THE EAST DISTRICT FOR A THREEYEAR TERM TO EXPIRE APRIL 1, 2009 (reappointing or replacing Ben Dossman IV).
D.
West District – One term to expire April 1, 2006, Dale Podvin who has served the maximum term limit
on the CLIC.
LONG-RANGE IMPROVEMENT COMMITTEE REPRESENTING THE WEST DISTRICT FOR A THREEYEAR TERM TO EXPIRE APRIL 1, 2009 (replacing Dale Podvin).
HUMAN RELATIONS COMMISSION (3 openings)
A.
City At-large – Two terms to expire April 1, 2006, Hawa Diggs and Patrick Hoth who have not
expressed an interest in being reappointed.
MOTION _____________, SECOND _____________TO APPOINT _______________ TO THE HUMAN
RELATIONS COMMISSION REPRESENTING THE CITY AT-LARGE FOR A THREE-YEAR TERM TO
EXPIRE ON APRIL 1, 2009 (replacing Hawa Diggs).
RELATIONS COMMISSION REPRESENTING THE CITY AT-LARGE FOR A THREE-YEAR TERM TO
EXPIRE ON APRIL 1, 2009 (replacing Patrick Hoth).
B.
Central District – One term to expire April 1, 2006, Emmanuel Okidegbe who has not expressed an
interest in being reappointed.
RELATIONS COMMISSION REPRESENTING THE CENTRAL DISTRICT FOR A THREE-YEAR TERM
TO EXPIRE ON APRIL 1, 2009 (replacing Emmanuel Okidegbe).
PARKS AND RECREATION ADVISORY COMMISSION (4 openings)
A.
City At-Large – One term to expire April 1, 2006, Michael Welch who has not expressed an interest in
being reappointed and was recently appointed to the Planning Commission.
MOTION _____________, SECOND _____________TO APPOINT _______________ TO THE PARKS
AND RECREATION ADVISORY COMMISSION REPRESENTING THE CITY AT-LARGE EFFECTIVE
IMMEDIATELY FOR THE BALANCE OF A TERM TO EXPIRE ON APRIL 1, 2006, AND FOR A THREEYEAR TERM TO EXPIRE ON APRIL 1, 2009 (replacing Michael Welch).
B.
Central District - One term to expire April 1, 2006, Albert Smith who has served the maximum term
limit on the Parks and Recreation Advisory Commission.
7.1 Page 3
AND RECREATION ADVISORY COMMISSION REPRESENTING THE CENTRAL DISTRICT FOR A
THREE-YEAR TERM TO EXPIRE ON APRIL 1, 2009 (replacing Albert Smith).
East District – One term to expire April 1, 2006, John Borer who has not expressed an interest in being
reappointed.
AND RECREATION ADVISORY COMMISSION REPRESENTING THE EAST DISTRICT FOR A
THREE-YEAR TERM TO EXPIRE ON APRIL 1, 2009 (replacing John Borer).
West District – One term to expire April 1, 2006, Mark Hanna who is interested in being reappointed to the
Parks and Recreation Advisory Commission.
AND RECREATION ADVISORY COMMISSION REPRESENTING THE WEST DISTRICT EFFECTIVE
FOR A THREE-YEAR TERM TO EXPIRE ON APRIL 1, 2009 (reappointing or replacing Mark Hanna).
PLANNING COMMISSION (4 openings)
A.
Central District – One term to expire April 1, 2006, Jeffrey Agnes who has served the maximum term
limit on the Planning Commission.
MOTION _____________, SECOND _____________TO APPOINT _______________ TO THE PLANNING
COMMISSION REPRESENTING THE CENTRAL DISTRICT FOR A THREE-YEAR TERM TO EXPIRE
APRIL 1, 2009 (replacing Jeffrey Agnes).
B.
East District – One term to expire April 1, 2006, Carol Vosberg who has not expressed an interest in
being reappointed, and one vacancy due to a resignation (Mark Hunter).
COMMISSION REPRESENTING THE EAST DISTRICT FOR A THREE-YEAR TERM TO EXPIRE APRIL
1, 2009 (replacing Carol Vosberg).
COMMISSION REPRESENTING THE EAST DISTRICT FOR THE BALANCE OF A TERM TO EXPIRE
APRIL 1, 2006 AND A THREE-YEAR TERM TO EXPIRE APRIL 1, 2009 (replacing Mark Hunter).
West District – One term to expire April 1, 2006, Steven Schulte who is interested in being reappointed
C.
to the Planning Commission.
COMMISSION REPRESENTING THE WEST DISTRICT FOR A THREE-YEAR TERM TO EXPIRE
APRIL 1, 2009 (reappointing or replacing Steven Schulte).
7.1 Page 4
NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION (1 opening)
City At-large – One term to expire April 1, 2006, Dean Leininger who is interested in being reappointed to the
Northwest Suburbs Cable Communications Commission.
MOTION _____________, SECOND _____________TO APPOINT _______________ TO THE
NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION REPRESENTING THE CITY
AT-LARGE FOR A ONE-YEAR TERM TO EXPIRE APRIL 1, 2007 (reappointing or replacing Dean
Leininger).
Agenda Item No:
7.2
Agenda Section:
Resolution:
X
Ordinance:
N/A
Prepared By:
Douglas Reeder,
City Manager
No. of Attachments:
2
Presented By:
Douglas Reeder
Item:
Amendment to the City Manager’s Employment Agreement
Meeting Date:
Originating
Department:
March 6, 2006
Administration
MOTION _________, SECOND __________, TO WAIVE THE READING AND ADOPT RESOLUTION
#2006-________ CHANGING THE CITY MANAGER’S ANNUAL SALARY AND AMENDING THE CITY
MANAGER’S EMPLOYMENT AGREEMENT.
Overview:
The City Council completed a performance review of the City Manager on February 27 in an Executive
Session. The City Council requested that the attached amendment to the employment agreement be prepared.
The effect of this resolution is to raise the salary of the City Manager to $122,500 per year, change the term life
insurance coverage to twice the annual salary, and allow the City Manager to be paid an equivalent amount per
month in salary in lieu of car allowance.
This increase is not included in the 2006 General Fund Budget and will have to be charged to the Contingency
Fund.
Attachments:
7.2
7.2
RESOLUTION
7.2 RESOLUTION
Page 2
RESOLUTION #2006RESOLUTION CHANGING THE CITY MANAGER’S ANNUAL SALARY AND
AMENDING THE CITY MANAGER’S EMPLOYMENT AGREEMENT
WHEREAS, the City has previously entered into an employment agreement
(“Agreement”) dated November 18, 2002 with the City Manager;
WHEREAS, the Agreement states that changes to the City Manager’s salary be done by a
Resolution of the City Council; and
WHEREAS, the City Council and the City Manager desire to amend the Agreement to reflect
changes with respect to the City Manager’s car allowance and term life insurance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BROOKLYN PARK:
1.
The City Manager’s annual salary shall be $122,500 as of January 1, 2006.
2.
The Mayor and City Manager are authorized to execute the amendment to the Agreement
attached to this Resolution.
7.2 AMENDMENT TO THE CITY MANAGER’S EMPLOYMENT AGREEMENT
Page 3
This Amendment to the City Manager’s Employment Agreement is entered into between the
City of Brooklyn Park, a Minnesota municipal corporation (“City”) and Douglas Reeder
(“Employee”) as of January 1, 2006.
Recitals
A.
The parties have previously entered into an employment agreement (“Agreement”) dated
November 18, 2002.
B.
The parties have agreed that the Agreement should be amended to reflect changes with respect
to the Employee’s car allowance and term life insurance.
NOW, THEREFORE, the parties mutually agree as follows:
1. Section 7 of the Agreement is amended to read as follows:
SECTION 7 - AUTOMOBILE AND EXPENSES
The Employee will be paid a car allowance of $500 per month to compensate him for all City driving
on City business. This allowance shall be increased by the annual percentage increase of the
Consumer Price Index (CPI) on January 1 of each year beginning in 2004. In lieu of being paid a car
allowance, the Employee may choose to be paid an equivalent amount per month in salary. If the
Employee chooses this option, the Employee is not eligible for reimbursement of any expenses
incurred by him while using his personal vehicle for City business.
2. Section 9, paragraph (C) is amended to read as follows:
(C) Employee shall be entitled to all insurance and other fringe benefits that the City generally
provides to non-union City employees in addition to the benefits provided to Employee under this
Agreement, except as is specifically provided with respect to severance pay under Section 8.
Provided that Employee begins employment with the City on or before January 15, 2003, the
effective date for Employee’s health, dental, and life insurance benefits shall be February 1, 2003.
The City shall provide term life insurance in the an amount equal to twice the Employee’s annual
salary. of $200,000
All other provisions in the Agreement shall remain in full force and effect.
__________________________________
Steven Lampi, Mayor
__________________________________
Douglas Reeder, City Manager
Agenda Item No:
7.3
Agenda Section:
Resolution:
X
Ordinance:
N/A
No. of Attachments:
1
Chief Steve Schmidt
Presented By:
Authorizing acceptance of up to eight (8) fire Mobile Data Computers (MDC) from
Hennepin County Sheriff’s Department
Item:
Meeting Date:
Originating
Department:
03/06/06
Prepared By:
Chief Steve Schmidt
Fire
MOTION ___________________, SECOND___________________, TO WAIVE THE READING AND
ADOPT RESOLUTION #2006-_______ AUTHORIZING ACCEPTANCE OF UP TO EIGHT (8) FIRE
MOBILE DATA COMPUTERS FROM HENNEPIN COUNTY SHERIFF’S DEPARTMENT.
Overview:
The dependent Fire Departments of Hennepin County Sheriff’s Dispatch Center have been offered the
opportunity to receive mobile data computers for fire apparatus. Hennepin County has provided, through grant
funding, mobile data computers to their dependent police departments. They have now offered the same
computers to their dependent fire departments with their remaining grant funds. This program is part of
Hennepin County’s transition to a new computer aided dispatch (CAD) system.
A meeting was held by Hennepin County on Wednesday, February 22, 2006 with all of the dependent fire
departments to explain the program. Departments wishing to order MDCs and participate in the program were
required to notify the Hennepin County Sheriff by March 1, 2006. The Brooklyn Park Fire Department has
requested eight (8) MDCs.
Should Brooklyn Park accept the eight (8) MDCs that were requested from Hennepin County? This project has
been identified in the CEP for 2007. By accepting the MDC’s from Hennepin County, the capital cost savings
could potentially be $38,400. Hennepin County does not charge us for fire or police dispatching services; we
save a substantial amount of money by having them provide our public safety dispatching services.
The grant only covers the cost of the MDCs. There will be additional costs for hardware and installation,
estimated to be approximately $1,600 per unit. Access fees would be approximately $100 per unit per month.
The computers come with a three (3) year warranty and an estimated four (4) year life expectancy. Charge
backs will have to be developed through the IT fund for replacement of MDCs.
7.3 Page 2
Total Capital Costs
2006
Hardware and Installation
Annual fees for service
$4,800 (3)
$1,200
2007
$8,000 (5)
$7,000
Any other maintenance and charge back costs would be in addition to those costs outlined.
The 2006 – 2010 Capital Equipment Plan (CEP) identifies a proposed expenditure in 2007 for eleven (11)
MDCs at $119,900, with the General Fund identified as the funding source. Also identified in the 2006 -2010
CEP is Internet access for the MDCs at $18,700 with the General Fund identified as the funding source.
Attachments:
7.3 RESOLUTION
7.3 RESOLUTION
Page 3
RESOLUTION #2006 –
AUTHORIZING ACCEPTANCE OF
UP TO EIGHT (8) FIRE MOBILE DATA COMPUTERS
FROM HENNEPIN COUNTY SHERIFF'S DEPARTMENT
WHEREAS, through grant funding, Hennepin County provided mobile data computers to their
dependent police departments; and
WHEREAS, with their remaining grant funds, Hennepin County is offering the same opportunity to
their dependent fire departments; and
WHEREAS, this program is part of Hennepin County's transition to a new computer aided dispatch
system (CAD); and
WHEREAS, an informational meeting was held by Hennepin County on February 22, 2006 with all of
the dependent fire departments; and
WHEREAS, the Brooklyn Park Fire Department responded to Hennepin County by the Wednesday,
March 1, 2006 deadline to express an interest in accepting eight (8) MDCs and participating in the program, and
THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Park to authorize the
Fire Department to proceed with the acceptance of up to eight (8) Fire Mobile Data Computers from Hennepin
County.
Agenda Item No:
7.4
Agenda Section:
Resolution:
X
Ordinance:
N/A
No. of Attachments:
2
Steve Schmidt
Presented By:
Approve and Execute a Fire Inspection Services Agreement between the City of
Osseo and the City of Brooklyn Park
Item:
Meeting Date:
Originating
Department:
03/06/06
Prepared By:
Steve Schmidt
Fire
MOTION _________________, SECOND __________________, TO WAIVE THE READING AND ADOPT
RESOLUTION #2006-_____ TO APPROVE AND EXECUTE A FIRE INSPECTION SERVICES
AGREEMENT BETWEEN THE CITY OF OSSEO AND THE CITY OF BROOKLYN PARK.
Overview:
In response to a request from the Osseo Fire Department, the Brooklyn Park Fire Department submitted a
proposal to provide fire inspection services to the City of Osseo.
At their February 27, 2006 Council Meeting, the Osseo City Council voted unanimously to accept the Fire
Inspection Services Agreement as proposed by the Brooklyn Park Fire Department.
Inasmuch as the City Council has suggested that staff investigate service sharing with other agencies, providing
such services to the City of Osseo would be in direct response to that request.
Such an agreement between the City of Osseo and the City of Brooklyn Park is an excellent example of intergovernmental cooperation and service sharing.
Per the Agreement, the City of Osseo will pay the City of Brooklyn Park for services rendered at agreed upon
hourly rates. The hourly rates will increase on January 1 every year, equal to the amount of the approved
general wage increase of Brooklyn Park employees, plus an additional ½ percent. A one hour minimum will be
charged for each service provided.
Attachments:
7.4
7.4
RESOLUTION
FIRE INSPECTION SERVICES AGREEMENT
7.4 RESOLUTION
Page 2
RESOLUTION #2006RESOLUTION TO APPROVE AND EXECUTE
A FIRE INSPECTION SERVICES AGREEMENT
BETWEEN THE CITY OF OSSEO AND THE CITY OF BROOKLYN PARK
WHEREAS, Brooklyn Park supports and encourages service sharing with other agencies; and
WHEREAS, a Fire Inspection Services Agreement between the City of Osseo and the City of Brooklyn
Park would provide the opportunity to implement such a working relationship; and
WHEREAS, the City Council of the City of Osseo, on February 27, 2006, unanimously approved the
Fire Inspection Services Agreement as proposed by the City of Brooklyn Park; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Park to approve
and agree to execute a Fire Inspection Services Agreement between the City of Osseo and the City of Brooklyn
Park.
7.4 FIRE INSPECTION SERVICES AGREEMENT
Page 3
7.4 Page 4
7.4 Page 5
7.4 Page 6
7.4 Page 7
7.4 Page 8
7.4 Page 9
7.4 Page 10
Agenda Item No:
7.5
Agenda Section:
Resolution:
X
Ordinance:
N/A
No. of Attachments:
3
Jon Thiel/Dale Reed
Presented By:
Amend the 2006-10 CIP item PR-019 and 2006 OSLAD HTE project 08-05-15
budget; accept the Brooklyn Park Youth Hockey Association (BPYHA) 2006 project
funding contribution; and award the bid for Central Park Renovation - Phase I to
Ebert Construction, Inc.
Item:
Meeting Date:
Originating
Department:
3-6-06
Prepared By:
Dale Reed
MOTION ________________, SECOND ______________, TO WAIVE THE READING AND ADOPT
RESOLUTION #2006_______TO AMEND THE 2006-10 CIP ITEM PR-019 AND 2006 OSLAD HTE
PROJECT 08-05-15 BUDGET; ACCEPT THE BROOKLYN PARK YOUTH HOCKEY ASSOCIATION
(BPYHA) 2006 PROJECT FUNDING CONTRIBUTION; AND AWARD THE BID FOR CONSTRUCTION
OF CENTRAL PARK RENOVATION-PHASE I TO EBERT CONSTRUCTION, INC.
Overview:
This project is the construction of Central Park Renovation-Phase I, a renovation of an existing 35 year old
community park, located centrally within the city.
This project is part of the 2005-09 and 2006-10 CIP and has been included in the 2005 and 2006 OSLAD Fund
expenditure budgets. The project was discussed with the City Council on June 27, 2005 as part of several park
master plans. This phase I project consists of the following: moving the excess surcharge soil from the super
fund site area to the new east and west parking lots, construction of the paved cap (as required by the super fund
site closure) for the hockey rinks and parking lot, hockey rink boards (1 rink) and lights, portable warming
house pad and the east parking lot and other miscellaneous associated work on the east side of the park. Also,
the construction of a picnic shelter building (80 – 100 people) on the NW corner of the park. Phase II and III
are planned for 2007 and 2008 as per the CIP.
Previously on September 19, 2005, a supplemental letter of agreement was approved for Brauer and Associates,
LTD., for landscape architectural services and related engineering services for the Central Park RenovationPhase I project. The project was advertised in the Sun-Post on January 18, 2006 and the Construction Bulletin
on January 20, 2006, and on February 16, 2006, nine (9) bids were received. The lowest responsible base bid is
from Ebert, Inc., in the amount of $668,039.08. By adding alternates 2, 3, 4, and 5 for a total of $25,756.72, as
recommended by the landscape architect, the total contract amount would be $693,795.80.
7.5
Page 2
•
Should the Council amend the 2006-10 CIP and OSLAD Fund expenditure budget as recommended?
Staff is recommending amending the CIP and the OSLAD Fund expenditure budget to properly account
for the Central Park Renovation-Phase I project. Additional 2006 project funding is available from the
BPYHA and from other 2006 OSLAD projects expected to be under budget.
•
Should the Council accept the BPYHA funding contribution?
The funding contribution is necessary to provide adequate funding for the project desired by the
BPYHA and is recommended to be accepted by staff.
•
Should the Council award the contract to Ebert Construction, Inc., as recommended?
The landscape architect, Brauer and Associates, LTD., recommends the base bid plus identified
alternates be awarded to Ebert Construction, Inc., as the lowest responsible bidder.
•
The Council has the following alternatives:
1.
2.
3.
4.
5.
Amend or not amend the CIP and OSLAD Fund as recommended.
Accept or not accept the BPYHA 2006 project funding contribution.
Award the base bid and alternates as recommended.
Not award the bid as recommended and direct staff to rebid.
Do nothing.
This project is included in the 2006-10 CIP as item PR-019 and the 2006 OSLAD Fund expenditure budget as
HTE project No. 08-05-15 for $675,000. The BPYHA is also committing a funding contribution of $75,000.00
for 2006 (see attached letter). An additional $50,000.00 can be shifted from other projects, expected to be under
budget, in the OSLAD Fund expenditure budget to provide an additional $50,000.00 for contingencies and other
costs. This would result in an amended 2006 budget for this project of $800,000.00. This amount includes
consultants, contingency, and other related costs.
Attachments:
7.5
7.5
7.5
RESOLUTION
LETTER OF FINANCIAL COMMITMENT FROM BPYHA
7.5 RESOLUTION
Page 3
RESOLUTION #2006
AMEND THE 2006-10 CIP ITEM PR-019 AND 2006 OSLAD HTE PROJECT 08-05-15 BUDGET; ACCEPT
THE BROOKLYN PARK YOUTH HOCKEY ASSOCIATION (BPYHA) 2006 PROJECT FUNDING
CONTRIBUTION; AND AWARD THE BID FOR CENTRAL PARK RENOVATION- PHASE I TO EBERT
CONSTRUCTION, INC.
WHEREAS, the renovation of the existing 35 year old Central Park is necessary for the vitality of the
park system; and
WHEREAS, the project was discussed with the City Council on June 27, 2005 as part of several park
master plans; and
WHEREAS, project was included in the 2005-09 and 2006-10 CIP’s as item PR-019 and the 2006
Budget as HTE project no. 08-05-15 for $675,000.00; and
WHEREAS, previously on September 19, 2005, a supplemental letter of agreement was approved for
Brauer and Associates, LTD., for landscape architectural services and related engineering services for the
Central Park Renovation-Phase I project; and
WHEREAS, the preliminary estimated total project cost for this project is $800,000.00, including
landscape architectural, construction, contingencies, miscellaneous costs, etc.; and
WHEREAS, the project was advertised in the Sun-Post on January 18, 2006 and the Construction
Bulletin on January 20, 2006, and on February 16, 2006, nine (9) bids were received; and
WHEREAS, the lowest responsible base bid is from Ebert Construction, Inc., in the amount of
$668,039.08 is within the preliminary estimated construction cost, and is recommended for approval by the
landscape architect, Brauer and Associates; and
WHEREAS, by adding alternates 2,3,4, and 5 for a total of $25,756.72, as recommended by the
landscape architect, the total contract amount would be $693,795.80; and
WHEREAS, the BPYHA is also committing a funding contribution of $75,000.00 for 2006; and
WHEREAS, an additional $50,000.00 can be shifted from other projects in the 2006 OSLAD Fund
expenditure budget, expected to be under budget, for contingencies and other costs; and
WHEREAS, this would result in an amended 2006 OSLAD expenditure budget for this project of
$800,000.00.
PARK to:
1. Amend the 2006-10 CIP item PR-019 and 2006 OSLAD HTE project 08-05-15 budget from
$675,000.00 to $800,000.00
2. Accept the BPYHA 2006 08-05-15 project contribution of $75,000.00
3. Award the bid for construction of the Central Park Renovation-Phase I to Ebert Construction, Inc., in
the amount of $693,795.80.
7.5
Page 4
10417 Excelsior Blvd.
Suite Number One
Hopkins, MN 55343
___________________________________________________________________
Tel (952) 238-0831
Fax (952) 238-0833
February 28, 2006
Attn: Jon Thiel, Director of Operations and Maintenance
8300 Noble Avenue North
Brooklyn Park, MN 55443-4300
Re:
Recommendation to accept bid for the 2006 Phase 1 Site Improvement Renovation Project for Central Park
Mr. Thiel,
A total of 9 bids were received for the Phase 1 Central Park project. The 5 lowest bids were very competitive; within 5% +/- of our
estimated cost. I have reviewed the 3 lowest bids for this project and found only a few minor math errors. None of the errors result in
a different company’s bid being lower than the apparent low bidder at the bid opening. The following Bid Tabulation reflects
corrections of the minor mathematical errors.
BID TABULATION
Addenda #1
Bid Bond
Base Bid
Alternate Bid
Total Bid
Ebert
Construction
yes
yes
$668,039.08
$89,996.72
$758,035.80
Gen-Con
Construction
yes
yes
$689,499.30
$72,268.05
$761,767.35
Visser Scraper
Services
yes
yes
$814,853.25
$138,745.00
$953,598.25
A.L.
Construction
yes
yes
$857,761.04
$99,158.52
$956,919.56
Odesa II
Yes
Yes
$696,455.85
$90,092.00
$786,547.85
Bidders
Fitol-Hintz
Construction
yes
yes
$713,025.90
$108,662.05
$821,687.95
Sunram
Construction
yes
yes
$734,392.34
$92,107.00
$826,499.34
Forest Lake
Contracting
Yes
Yes
$828,517.00
$87,432.00
$915,949.00
Barber
Construction
yes
yes
$837,011.00
$97,522.09
$934,533.09
Bidders
Addenda #1
Bid Bond
Base Bid
Alternate Bid
Total Bid
Bid Estimate
$701,378.75
$90,415.00
$791,793.75
As indicated in the bid tabulation above, Ebert Construction is the successful low bidder for this project. I have had good experiences
working with this company on previous projects in various cities (including Phase 2 of the Noble Sports Park in Brooklyn Park).
They do quality work at a fair price and have also been very good at achieving deadlines. I spoke with the project manager after
reviewing the bids and confirmed that they are comfortable with the bid that they submitted. As such, I recommend that the City
accept Ebert Construction’s Bid and execute a contract for the work as indicated in the table below.
Base bid
Alternate #1 – hockey rink boards for second rink
(not recommended at this time)
Alternate #2 – Sod in critical areas selected by owner
Alternate #3 – concrete staining and texturing of shelter pad and patio
Alternate #4 – concrete staining of concrete pier caps
Alternate #5 – construction fencing in critical areas selected by owner
Total Recommended Contract Amount
Items recommended for
inclusion in Contract
$668,039.08
Items not recommended
for inclusion in Contract
$64,240.00
$2,200.00
$20,487.72
$1,419.00
$1,650.00
$693,795.80
I understand that the Recreation and Parks Department has obtained a commitment from the Brooklyn Park Youth Hockey
Association for additional funding in the amount of $75,000.00 for this 2006 Phase 1 Site Improvement Renovation Project for
Central Park as defined in this recommendation letter.
7.5
Page 5
As with all projects, we recommend setting aside a construction contingency of approximately 5%.
It has been a pleasure working with the City on this fun and exciting project and I eagerly look forward to seeing this project move
forward. If you have any questions or concerns, please call me at (952) 238-0831 ext. 14.
Sincerely,
Brauer & Associates, Ltd.
Jason L. Amberg, RLA
Vice President, Principal
7.5 LETTER OF FINANCIAL COMMITMENT FROM BPYHA
Page 6

City of Brooklyn Park Request for Council Action

Transcription

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