LITTLE CITY - Jefferson County Clerk

The
Fall Edition 2014
`
POINT OUT THE
WORST DRIVER
We just completed a renovation of
our Jeffersontown Motor Vehicle
Branch. For those of you that
patronize this branch, I hope that
you find it not only a pleasant
office to do business, but the
staff providing you the quality VIP
service for which they are known.
Frank Friday, Esq. Director,
Govt. & Community Relations
If you have ever had a traffic
ticket, the subject of “points” may
have come up. In Kentucky, like
most states, there is a “point’
system to track negligent driving.
Typically for a first time moving
violation, the county attorney will
offer to dismiss the case, if the
defendant completes traffic school
and pays court costs.
The Election Center staff is working
diligently on preparations for the
General Election to be held on
November 4th. Make sure that
you take the time to vote for your
candidate of choice to determine
our future leaders in local and
state races. Just a reminder - if
you have moved since the spring
Primary Election or the 2012
General Election, please make
sure you notify the Election Center
of your change of address. If you
have any questions regarding your
precinct location, go to our website
at: www.JeffersonCountyClerk.
org. Click on the “Where Do I Vote”
button located at the top right on
the opening page and follow the
prompts.
After that, additional violations
will lead to fines and points
being assessed. Accumulate 12
points in 2 years, and a license
suspension hearing is held.
(Under age eighteen, just 7 points
will do it.)
Even if a driver does not accrue
the full 12 points, any points will
be reported to the insurance
carriers, usually resulting in much
greater premiums.
The more serious the violation,
the more points assessed. For
example, 3 points are given for
speeding up to 15 mph over the
limit on an ordinary highway, and
For the General Election we will
need approximately 2400 Election
Officers. If you can serve your
community, please call our Precinct
(continued on page 2)
BRIGHT LIGHTS…
LITTLE CITY
annex territory without approval of
the voters there, unlike small cities,
which needed a referendum.
When Louisville and Jefferson
County voted to merge in 2002,
it ended past issues about
annexation of unincorporated
territory, which was a bone of
contention for many decades.
Louisville, with the legal status
of a City of the 1st Class, could
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A message from the Jefferson County Clerk
The new Consolidated Local
Government system ended the old
City of Louisville, which lives on to
a certain extent as the new Urban
Services District. But this district
can only expand by a vote of the
l
Bobbie Holsclaw
Recruitment Officers at 574.6100 or
your political party headquarters.
If you have any questions or
suggestions as to how the Clerk’s
office can better serve you, please
let us know. You can save yourself
postage by filling out an online
comment card on the Jefferson
County Clerk website. It is my goal
to provide quality service in every
area. As always, I look forward to
serving you.
Bobbie Holsclaw
Jefferson County Clerk
majority of voters in the new area.
This effectively ended any interest
or advantage to the new Metro
government in annexation for itself.
The law also prohibited
incorporations of any new small
cities in the future but left open
the opportunity for adjoining small
cities to merge. With
(continued on page 2)
A quarterly publication of the Jefferson County Clerk’s Office
page
1
The V.I.P. is a quarterly publication
of the Jefferson County Clerk’s
Office for the benefit of our
employees and customers.
Mission Statement:
We are committed to providing
service that reflects Value,
Integrity, and Performance.
We believe every citizen deserves
V.I.P. service.
www.JeffersonCountyClerk.org
We thank our contributing writers for
this issue:
Angela Davis Clark, Director
Human Resources Division
Dave Summerfield, Director
Information Technology
Frank Friday, Esq. Director
Government & Community Relations
Jordan Kelch, Administrator
Public Relations
If you have ideas for future articles of
interest, please contact the
Managing Editor at 574-0045 or email
nghibaudy@jeffersoncountyclerk.org
BOBBIE HOLSCLAW
Publisher
NORE GHIBAUDY
Editor-in-Chief
Photograph of Ms. Holsclaw courtesy
of Ewa Wojkoska and Today’s Woman Magazine.
Director’s photos by Ewa Wojkoska.
JOANNA DAVIS
Graphic Design
POINT OUT THE WORST DRIVER
6 points for going between 16 and 26
mph over the limit. After 26 mph over
the limit, and for racing or attempting
to elude a peace officer, there is an
immediate hearing to suspend the
license. There is one break; however,
on a limited access interstate-type road,
no points are assessed for going up to
10 mph over the posted limit.
Commission of a moving violation
involving an accident will cost 6 points,
as will failure to stop for a school or
church bus. Reckless driving, failure to
yield for an emergency vehicle, driving
on the wrong side, changing drivers
while moving, and following too closely
are all 4 points. Most other violations,
such as running a red light or stop sign,
going the wrong way on a one-way
street, failure to dim headlights, not
yielding to funeral processions, texting
while driving, driving too slow and just
plain reckless driving are 3 points.
Points assessed under the Kentucky
Point System expire two years from
the date of conviction. However, the
conviction entry remains part of the
driver’s record for a period of five years
from the conviction date.
After a hearing, the department may
require the driver to be placed on
“probation” in lieu of suspension and
attend a driver improvement clinic
(State Traffic School) approved by
the Transportation Cabinet.
Once a driver has been placed on
“probation” by the department, he/she
shall not be considered for probation
again until a lapse of two years from
the ending date of any previous
probation period granted, whether
served or not. So, as in golf, the
lower your score, the better.
BRIGHT LIGHTS…LITTLE CITY
all of Jefferson County’s small cities, it
does not appear we have had an actual
“merger” under KRS Ch. 81, where
the two city councils are combined,
since 1991, when Strathmore Village
and Strathmore Gardens merged into
the current Strathmore Village. Under
KRS Ch. 81A, one city can simply
“annex” another, where the city being
annexed is simply dissolved. In 2000,
St. Matthews annexed Broad Fields,
Plymouth Village, Fairmeade and
Cherrywood Village.
Under the 2002 law, no small city
annexations, were allowed for 12 years,
but now, with that provision expiring,
many small cities are looking at
combining or annexing unincorporated
territory under KRS Ch. 81A. However,
to do so, they must first have the
approval of the Metro Council, and
then win the majority of the votes in a
referendum in the area affected. This
may not be so easy to do, and in the
long run, it is not clear just how all
this would affect taxes and services, if
much of the suburban parts of Jefferson
County came under the control of one
small city or another.
www.JeffersonCountyClerk.org
(continued from page 1)
Upon the accumulation of 12 or
more points against a driver age
eighteen or older, or 7 points
against a driver under age 18, the
Transportation Cabinet conducts
a hearing concerning the drivers
privileges to operate a motor vehicle.
Failure to appear for the hearing
results in a driving suspension for a
period of six months for the first such
accumulation of 12 points, one year
for the second such accumulation
of 12 points, and two years for any
subsequent accumulation of 12
points within the two year period.
(continued from page 1)
Also, since no new incorporated cities
are allowed, residents in areas of the
county where few small cities now
exist, such as the southwest corridor,
may not have much choice in regards
to finding an attractive small city
to join, so they may likely remain
unincorporated in the future.
One intriguing limit to the
incorporation ban may exist,
however, if small cities on the county
line were interested in expanding
to Jefferson County. There are
already some cities that lie in two
counties (two is the maximum under
state law). Prospect, for example,
has territory in both Jefferson and
Oldham counties. Conceivably,
cities in Oldham, Shelby, Bullitt and
Hardin may all someday look to gain
neighborhoods in Jefferson. Who
knows? At some point, Pewee Valley
could stretch all the way to Dixie
Highway.
Frank Friday, Esq. Director,
Govt. & Community Relations
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MODERNIZATION
IN THE DEED ROOM
Dave Summerfield
Director, Information Technology
Back at the beginning of March,
2013, Jefferson County Clerk
Bobbie Holsclaw attended the
legislative conference of the National
Association of County Recorders,
Election Officials and Clerks
(NACRC) in Washington, D.C. While
meeting with Clerks and Recorders
from across the nation, Bobbie was
able to discuss and investigate land
records recording processes and best
practices used in other jurisdictions.
Armed with a number of fresh ideas,
she returned home determined to
implement some of what she learned
here at the Jefferson County Clerk’s
Office.
To kick off our efforts toward
change, Bobbie first met with the
management teams from the Legal
Records and Information Technology
divisions. L.R. and I.T. managers
mangers
were asked to begin the process of
analyzing our current procedures,
and to publish a request for proposals
for a new recording and indexing
computer application. We also began
to investigate the recording methods
and software products used in other
large jurisdictions such as: Shelby
County (Memphis) and Davidson
County (Nashville) in Tennessee;
Hamilton County (Cincinnati) in Ohio;
Marion County (Indianapolis) in
Indiana; and other various counties,
large and small, throughout the
Commonwealth of Kentucky. Last
month Bobbie also met with members
of the title community to ask for their
input and support.
After all of the meetings, research
and fact-finding, Bobbie decided that
in order to fundamentally change the
way we process documents in the
Deed Room, we need to accomplish
two main goals. The first goal is to
re-design the land records document
recording process that we currently
use to make it more efficient and
customer-friendly. The second
goal is to change the recording and
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indexing software that facilitates
Deed Room operations.
There are a number of objectives that
the Legal Records team is looking
to accomplish in order to achieve
the first goal. The new recording
process will focus on working more
directly with electronically scanned
images of documents rather than the
paper documents themselves. There
will be changes toward using workflow queues, rather than document
batches, where individual document
images will be automatically routed to
where they need to go next. Quality
control measures will be implemented
to help ensure that as many errors as
possible are stopped before they are
made, as opposed to catching and
correcting them after they are made.
Social Security Number redaction will
also be included. New features of
the document recording process will
include automated indexing, some
level of electronic recording and a
new browser-based Web application
to serve document images to the
public.
On the computer side of things,
the Information Technology team
is working toward achieving the
second goal of a new recording and
indexing software application. This
September, with the help of the folks
at the Metro Purchasing department,
a request for proposals (RFP) for
a new software application was
published on behalf of the JCCO.
Within the context of achieving our
second goal, the I.T. team will be
looking to accomplish some longterm objectives that will help to
reduce the JCCO’s dependence
on the AS/400 computer platform,
provide an integrated end-to-end
software solution and reduce overall
operating expenses for the I.T.
division.
The IBM AS/400 has been a great
computer platform for the JCCO.
We’ve been operating it for well over
20 years and it has provided us with
a high level of computing horsepower for the money. But, all good
things must come to an end, and for
the AS/400 platform, its days as a
land records server here at the JCCO
are numbered. Back at the end of
2010, the JCCO installed its first
virtual server platform. It no longer
makes financial sense to have to
pay software licensing and hardware
support fees for two different
computer platforms. The new
recording and indexing application
will run in the more generic virtual
server environment.
Another objective we hope to achieve
with a new computer system is a
more seamless software architecture.
Currently we have separate software
products for recording, scanning,
redaction and our land records Web
page. We would like to consolidate
all of those software products under
one vendor who helps us with the
entire process. Just like it doesn’t
make good financial sense to
operate two hardware platforms, it
doesn’t make good financial sense
to maintain four different pieces of
software. We would like to see all of
the recording and indexing functions
integrated into a single software
application that is developed and
supported by one vendor.
As always, VIP service to our
customers is at the heart of
everything we do. By modernizing
our processes and updating our
computer systems, we hope to take
the level of service to our Deed Room
customers higher than it’s ever been.
The effort will take the remainder of
2014, and will probably go on well
into 2015. And, while the changes we
implement
we will implement
will require
will require
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deal of flexibility
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A quarterly publication of the Jefferson County Clerk’s Office
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Countdown to the General Election
By Jordan Kelch
Public Relations
The 2014 Kentucky General Election
is drawing closer by the day, and while
widespread attention is being paid to the
competitive Senate race, it’s the numbers
that could make this a watershed
election – not only for Jefferson County,
but for the Commonwealth as a whole.
Whether it’s record-breaking registration
figures, a deluge of In-House Absentee
ballots or a spike in voter turnout, the
day seems lined with possibilities. While
the Jefferson County Clerk’s Office and
the Board of Elections look forward to
what could be the biggest election since
the Presidential of 2012, they would
like to take this opportunity to reiterate
some very important voter information
regarding registration deadlines, finding
proper precincts and polling locations
and appropriate identification needed on
the big day.
As mentioned, an elevation in voter
turnout seems like a foregone
conclusion, especially when considering
the centerpiece race that continues to
generate buzz, as well as the steady
growth in registration over the last
several years. A few months ago, the
2014 Primary saw 27% of Kentuckians
making it out to the polls, a measured
increase compared to the Primaries
of 2012 (13.9%) and 2011 (10.4%).
Jefferson County has also, in its own
right, seen an upward swing in turnout,
with 19.7% of voters taking part in
the most recent Primary. Compared
to 2012 (15.7%) and 2011 (11.3%),
interest and activity have grown. While
Primary turnout continues to swell,
the trend is also noticeable in General
Elections. Statewide, turnout went
from 28.6% in 2011 to 59.7% in 2012.
In regards to registration, there are
currently 3,114,024 registered voters in
the Commonwealth; 1,204,491 belong
to the Republican Party and 1,671,280
belong to the Democratic Party. Roughly
1,645,705 of the registered Kentucky
voters are female, while 1,468,139 are
male. In Jefferson County, there are
539,285 registered individuals; 292,212
are female and 247,053 are male. We
have 312,468 registered Democrats and
177,586 registered Republicans.
No matter what party you belong to,
Jefferson County does offer In-House
Absentee Voting as a precursor to
each election. For the 2014 General,
this program will take place Monday
through Friday, 8:30 a.m. to 4:30 p.m.,
for Absentee Voting, registered voters
must be: outside of the county on
Election Day; a student who temporarily
resides outside of the county on Election
Day; A member of the Armed Forces
who will either be out of the county on
Election Day, or confined to a base within
the county on Election Day; a citizen who
is residing overseas and will be out of the
country on Election Day; a voter who has
surgery scheduled on or around Election
Day; a Precinct Election Officer serving
at a polling location; member or staff of
the County Board of Elections; a woman
in her last trimester of pregnancy; and an
unassisted visually impaired voter.
Remember, November will be here
before you know it. If you are a Jefferson
County resident who has yet to register
to vote, the deadline is 29 days before
any given election. For the November
4th General, the registration deadline is
October 6th. When visiting the polling
location on Election Day, be sure to
bring a proper form of identification with
you. Those include: a driver’s license,
a credit card, a social security card, or
any other identification bearing both the
picture and signature of the voter. If you
are unsure of where to vote, visit our
website at www.jeffersoncountyclerk.
org and navigate to ‘Voter Info’. That
tab will offer various selections; click on
‘Where Do I Vote’ and enter your street
number and name. Your polling location
and precinct will appear right before your
eyes. Remember, too, that our website
can confirm if you are registered, and will
also allow you to peek at a copy of the
ballot you will be filling out.
from September 22nd to November 3rd.
There are two Saturdays scheduled, as
well: October 25th and November 1st
from 9:00 a.m. to 2:00 p.m. This program
has been very effective in the past; in
fact, there were 11,171 individuals who
utilized In-House Absentee Voting during
the 2012 General Election. Several
months ago, for the 2014 Primary, the
Election Center saw 2,135 Jefferson
County citizens vote early. To be eligible
Start creating your checklist today.
Ensure you are registered to vote, take a
look at your specific ballot, and do your
homework! Perform your civic duty and
make it to the polls on November 4th.
You may very well help Jefferson County,
and the Commonwealth as a whole,
reach record numbers!
www.JeffersonCountyClerk.org
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Human Resources
THE BIG BRAKE-UP:
SHRM VS. HRCI In May, the
Society of
Human Resource
Management
(SHRM)
announced
that they will
begin offering
a competencybased
certification for
human resource
professionals.
SHRM’s
president
and CEO
sees the new
certification
as the
credential HR
professionals
will choose to
have instead
of – not in
addition to –
certifications
available
elsewhere.
The Society for
Human Resource
Management’s
announcement
took some in the
HR community by
surprise, including
the Executive
Director of the
HR Certification
Institute (HRCI),
the profession’s
leading
certification
organization.
HRCI’s
Executive
Director
asserts that
they did not
know that
SHRM was
launching
its own
certification.
SHRM
disputed that
statement.
SHRM created
HRCI in 1973
to administer
certification
exams and they
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have had a relationship with them for
37 years.
HRCI currently offers professional
certifications which includes: the
Professional in Human Resources,
or PHR; the Senior Professional in
Human Resources, or SPHR; and
the Global Professional in Human
Resources, or GPHR, among
others. I am currently certified as a
Professional in Human Resources
(PHR) and have been working toward
earning continuing education credits
to recertify in 2016. Therefore, when
I heard the news about the “break-up”
I wondered how it would impact my
credentials.
In order to
be eligible
for HRCI
professional
certifications,
there is a
college degree
requirement
and a minimum
requirement
for years of
experience in
the field of HR
at the exemptlevel. First-time certifying candidates
must also study/refresh their
knowledge in six (6) functional areas
or “Bodies of Knowledge.” These six
functional areas include: Business
Management and Strategy 11%;
Workforce Planning and Employment
24%; Human Resource Development
18%; Compensation and Benefits
19%; Employee and Labor Relations
20%; and Risk Management 8%.
Then, they must pass an exam that
has 175 multiply choice questions
which is based on US Federal laws,
regulations and practices. Each
candidate is given three (3) hours to
complete the exam.
To maintain the professional
certification, which is valid for
three (3) years, candidates must
be prepared to continue learning,
growing and increasing their current
knowledge. In order to recertify,
candidates must obtain 60 credit
hours of continuing education during
the valid three (3) year period or
retake the examination.
Angela Davis Clark,
Director, Human Resources
SHRM’s development of its own
certification means it will no
longer be supplying the Learning
System preparation material
and supporting HRCI’s PHR,
SPHR and GPHR certifications
after the Institute’s December
2014-January 2015 test window
ends. SHRM stated that their
HR Competency Model was the
culmination of over three years
of research and it will include a
new global Body of Competency
and Knowledge in addition to the
certification exam, instructional
materials and certification
preparation tools.
SHRM stated
that they will offer
two certification
tests – one
geared toward
executive-level
competencies and
one applicable to
entry, mid, and
senior-level HR
competencies.
The test will
be focused on
behaviors and
leadership and will be more
scenario-based. They did not rule
out the possibility of interviews as
part of certification testing down
the road.
SHRM is still working on the
development of their new
competency-based test. However,
HRCI continues to test for
certification and accepts credits for
HR-related continuing education
toward recertification. I will be
patient and see how this all “plays
out.” I am confident that all of
my questions about SHRM’s new
certification will be answered
before the end of the year.
Workforce.com, Rita Pyrillis, HRCI: Surprised By SHRM
Plan to Offer HR Certification, http://www.workforce.com/
articles/20474-hrci-suprised-by-shrm-plan-to-offer-hrcertifiations, retrieved 08/04/2014
SHRM.org, Kathy Gurchiek, SHRM Announces Details
of New Certification, 05/15/2014, http://www.shrm.org/
publications/hrnews/pages/new-shrm-certification.aspx,
retrieved 08/06/2014.
HRCI.org, Facts Regarding HRCI’s Certifications, http://
www.HRCI.org, retrieved 08/06/2014.
A quarterly publication of the Jefferson County Clerk’s Office
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JEFFERSONTOWN MV BRANCH
UNDERGOES RENOVATIONS
The Jeffersontown Motor Vehicle
Branch renovations in the Bremer
Ehrler Building are now complete.
The Branch features nine work
stations for neighborhood
residents and car dealers,
offices for management and a
storage area and break room for
employees.
Jeffersontown’s interior is rich
in design and color palette, with
clean lines and a modern appeal
that differs from what might be
expected in most government
offices. “Refreshing this branch
and upgrading the cables and
equipment made perfect sense
to better serve the area residents
and automobile dealers that
patronize this office.” said Bobbie
Holsclaw, Jefferson County Clerk.
This is the fifth Motor Vehicle
Branch to be renovated in an
eighteen month span. While
www.JeffersonCountyClerk.org
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delivering VIP
service has
always been
the top priority
of County Clerk
Bobbie Holsclaw,
offering updated,
pleasant
environments
has served as
another major
goal.
“We want their experiences
to be as positive as
possible, and part of
that is feeling welcome
when you walk in the
door. It’s all for the
citizens. They are
what our Office is truly
about.”
The renovated
Jeffersontown MV
Branch will be hosting
an open house in
the coming weeks.
Residents are
encouraged to come
take a peek at the
clean, updated space.
Child Victims’ Trust Fund
By Jordan Kelch, Public Relations
It’s a sad truth, but a truth none the
less – sexual assault is a part of
the world we live in, and it happens
everywhere, every day. In America,
if you were to take our youth as a
population and break it down into
groups of one thousand, at least
one child in each faction would be a
victim of sexual abuse. Even more
distressing is the fact that, here in
the Commonwealth, one-third of
all reported sexual abuse involves
a victim who is 12 years of age
or younger. Now consider that,
nationwide, only one of every ten
victims ever comes forward to
tell their story. Certainly there is
something that can be done, not
only to assist those who are affected
by these crimes, but to also set
precedents and educate the public
with the hope that these violations will
become less and less prevalent.
That was the mindset of the
Kentuckians who, in 1984, created
the Child Sexual Abuse & Exploitation
Prevention Board with the hopes
of “working to reduce child sexual
abuse by encouraging education,
awareness and prevention programs
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throughout the Commonwealth.”
Further goals included exposing the
roles, resources, issues and indicators
related to child sexual assault while
also reiterating the responsibility
of adults in the creation of a safe
environment for kids. In order to get
the word out and fulfill this important
agenda, the CSAEP knew that step
one was creating and funding effective
prevention programs. The Child
Victim’s Trust Fund achieves all of
these initiatives by “providing funding
for child sexual abuse prevention
programs and reimbursement for
the portion of child medical exams
not covered by Medicaid or private
insurance.”
As chairman of the CSAEP, Attorney
General Jack Conway is a big
proponent of the recent “I Care About
Kids” license plate which is available all
across Kentucky. “The proceeds from
these license plates help fund programs
that are truly making a difference for
Kentucky’s most vulnerable children,”
Mr. Conway said. “Children who have
been sexually abused are more likely to
abuse alcohol and are 3.8 times more
likely to develop drug addictions. The
consequences of child sexual abuse
are significant and can last a lifetime.
With your assistance, we can help
keep Kentucky families safe.”
To order an “I Care About Kids”
license plate, and to support the
CVTF, visit your local county clerk
office or branch. All owners of noncommercial motor vehicles registered
for use on KY highways are eligible.
The initial cost is $44.00 with an
annual renewal fee of $26.00. $10.00
of the initial insurance and $5.00
of the renewal fee are mandatory
contributions. This plate is available
for personalization with an additional
$25.00 application fee annually. This
personalized plate is limited to a
maximum of 5 characters.
A quarterly publication of the Jefferson County Clerk’s Office
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Milestones
Congratulations!
PROMOTIONS
June 16, 2014 to September 01, 2014
Yolanda Rodriguez
CSR to CSA
Fairdale Branch
Christina Masolo
CSR to CSA
Dixie Branch
Andrea Baskerville
CSR to CSA
MV Records Dept.
Quinetta Nelson
CSR to CSA
Downtown Branch
Jill HiattCSR to CSAEast Branch
Thomas Milliner
CSR to CSA
Lien Department
Brittany Meadows
CSR to CSA
Highview Branch
Donna Corbett
CSR to CSA
Fairdale Branch
ANNIVERSARIES
June 16, 2014 to September 01, 2014
Liliannys Pena
East Branch
5 Years
Carl OwensIT Department10 Years
Dennis DurhamElection Center10 Years
Mary Payne
Indexing Dept.
15 Years
Debbie BaraWestport Branch20 Years
NEW HIRES
June 16, 2014 to September 01, 2014
Rhoda Hunter
East Branch
06/16/2014
Yajaira Lescallies
Dixie Branch
06/16/2014
Jeffrey Pellman
West Branch
06/16/2014
Rose Shaw
Jeffersontown Branch
06/16/2014
Megan Douglas
Downtown Branch
07/16/2014
Ashley Gillespie
Dixie Branch
07/16/2014
Cheryl Nixon
Highview Branch
07/16/2014
Colette StonerDealer Dept.08/01/2014
Francesca Mercado
Highview Branch
08/18/2014
Kara MillerDowntown Branch08/18/2014
Ton’Enjona OldsDixie Branch08/18/2014
James Young Election Center08/18/2014
www.JeffersonCountyClerk.org
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