HERE - Monterey Jazz Festival

www.montereyjazzfestival.org
------------------------2016 Monterey Jazz Festival Important Vendor Information-----------------PLEASE READ THIS CAREFULLY
This Concessions Package contains the following fill-able PDF documents:
 2016 Monterey Jazz Festival Concession Contract
 Monterey Jazz Festival Vendor Electrical Order Form
 City of Monterey Application for Business License
 Monterey County Health Dept. Application and Information
 Monterey Jazz Festival /City of Monterey Biodegradable Food Service Rules
Once you have been approved to be a vendor at this year’s Monterey Jazz Festival, you are required to obtain
the following:
City of Monterey Business License (MANDATORY FOR ALL VENDORS)
Send the completed form with the fee directly to the City of Monterey Revenue Division.
Questions regarding Business Licenses should be directed to the Revenue department at 831-646-3944.
Monterey County Health Department – Temporary Food Facility Application
If you are a food or beverage vendor, or have 'sampling' at our event, you must have a permit from the
Monterey County Health Dept. This must be completed and sent directly to the Monterey County Health Dept.
along with your payment; see page 3 of the Concession Contract.
State of California Resale Number (MANDATORY FOR ALL VENDORS)
If you do not have your California resale number, you will not be allowed to enter the festival grounds.
See page 2 of Concession Contract; contact Juanita Cisneroz, State of California.
Biodegradable Food Utensils
All food vendors must read and understand the rules for Biodegradable Food Utensils used at the festival.
Electricity
If you have a booth numbered in the 100s or 300s, those booths have electrical service already and are included
in your booth fee. Those with booths numbered in the 200s must arrange to have electricity run to your booth;
please fill out the Electrical Order Form and send with payment to Monterey Jazz Festival. Please contact Bob
Morgan (Electrician) at 831-737-0611 or RLM@surfbest.net prior to festival weekend to coordinate electrical
hook-up.
IMPORTANT DEADLINES FOR PAYMENTS
JUNE 1, 2016
 To receive discounted booth fees if paid in full.
 Returning vendors may reserve a booth space by paying a $500 deposit by this date.
SEPTEMBER 1, 2016
 ALL PAYMENTS FOR BOOTH SPACE DUE!
 Monterey County Health Dept. Application for Health Permit due to their office.
 Electrical Order Form and fees due to the Monterey Jazz Festival.
 Monterey Business License Application and fees due to their office.
------------------------------------------------------------------------------------------------------------------------------------------Questions? Contact Dennis Broughton, Concession Coordinator
dennis@montereyjazzfestival.org
831-566-3908
CONCESSION CONTRACT FOR 2016 MONTEREY JAZZ FESTIVAL SEPT. 16, 17, & 18
MONTEREY JAZZ FESTIVAL, P.O. BOX JAZZ, MONTEREY, CA 93942
THE FOLLOWING APPLICATION, IF ACCEPTED, SHALL CONSTITUTE A CONTRACTUAL AGREEMENT BETWEEN THE APPLICANT (VENDOR) AND
MONTEREY JAZZ FESTIVAL, A CALIFORNIA NON-PROFIT CORPORATION.
PLEASE PRINT CLEARLY!
2015 Booth # (MJF use) ________
Would you like the same space? Yes___ No___
New Vendors check here ______
Business/Booth Name__________________________________________________________________________________________________________
Vendor/Owner Name___________________________________________________________________________________________________________
Address___________________________________________________________________ City________________________ State_____ Zip________
Telephone #____________________ Email___________________________________________ Website_____________________________________
Booth Dimensions: Booths are sold in 10’x10’ dimensions only. List exact measurements of your booth; they must include all applicable ancillary
equipment (e.g. BBQ pits, cooking equipment, etc)
Booth Size: Wide (Front) _________ Deep (Sides)_________ Comments/requests__________________________________________________________
California Resale Permit # (REQUIRED):____________________________ List all products to be sold: ___________________________________________
_____________________________________________________________________________________________________________________________
I hereby apply to rent space in the 2016 Monterey Jazz Festival, 2000 Fairground Rd., Monterey, CA 93940 for the purpose of selling the above listed items and no
others, under the following conditions. The Monterey Jazz Festival reserves the right to modify and amend this agreement at any time. The Festival may
terminate this agreement at any time and without advance notice upon violation of any of the rules and regulations outlined below.
BOOTH FEE PAYMENT AND CONTRACT must be mailed directly to the Monterey Jazz Festival office at the above P.O. Box address (see contract for
instructions on payment of business license, health permit, and electrical fees). FEES ARE DUE IN FULL BY SEPTEMBER 1, 2016; discounted booth
fees as shown are applicable if FULL payment is received by JUNE 1, 2016. See booth fee schedule at end of document.
RETURNING VENDORS ONLY: $500 deposit must be received no later than JUNE 1, 2016 to reserve a booth space; exact location will be assigned at a
later date. First time vendors must wait to send a payment until receiving notice of application approval from the Vendor Coordinator.
NO PAYMENTS WILL BE ACCEPTED WITHOUT APPROVED APPLICATION ON FILE.
THE UNDERSIGNED ACKNOWLEDGES THAT HE/SHE HAS SIGNED A COPY OF THIS AGREEMENT AND HAS READ, UNDERSTANDS AND WILL ABIDE BY THE
TERMS AND CONDITIONS IN THIS AGREEMENT AND HAS THE AUTHORITY TO CONTRACT ON BEHALF OF VENDOR. MONTEREY JAZZ FESTIVAL RESERVES
THE RIGHT TO RELOCATE VENDOR SPACE ASSIGNMENT AT ANY TIME WITH REFUND TO VENDOR IF NECESSARY. ANY BREACH OF THIS AGREEMENT
COULD RESULT IN VENDOR BEING REMOVED FROM FESTIVAL GROUNDS AT ANY TIME.
VENDOR SIGNATURE___________________________________________________________
DATE_______________________________________
PRINT NAME_______________________________________
E-MAIL____________________________________________
ATTENTION FIRST TIME VENDORS:
Print out and fill in this application and send it to Monterey Jazz Festival, P.O. Box JAZZ, Monterey, CA 93942 along with photos of your booth
and a list of your products and/or menu with prices. Keep a copy for your records. DO NOT SEND PAYMENT UNTIL YOU HAVE BEEN NOTIFIED
OF ACCEPTANCE BY DENNIS BROUGHTON, CONCESSIONS COORDINATOR.
BOOTH FEE, CONTRACTS AND CORRESPONDENCE MUST BE MAILED DIRECTLY TO:
MONTEREY JAZZ FESTIVAL
P.O. BOX JAZZ
MONTEREY, CA 93942.
See contract for instructions on payment of health, business license and electrical fees.
For all questions, please contact Dennis Broughton, Concessions Coordinator at 831-566-3908 or dennis@montereyjazzfestival.org.
ANNUAL CONCESSION REVIEW: In order to provide the best variety of
food and merchandise for our Festival patrons, the Festival reviews all
concessionaires on an annual basis. The Festival reserves the right to
determine which vendors will return annually. Therefore, please be
aware that a booth at this year’s Festival does not automatically ensure a
space next year. The Festival reserves the right to move a
concessionaire to any location at any time in the best interest of the
Festival and its patrons. To view Festival booth spaces, see vendor slide
show on our website: https://www.montereyjazzfestival.org/vendor
RETURNING VENDORS: A returning vendor, subject to Monterey Jazz
Festival Concessions approval, may reserve booth space by paying a
$500 deposit by June 1, 2016. Exact booth locations will be assigned at
a later date. To receive the reduced rate shown in the fee table, send
FULL payment by June 1, 2016.
NEW VENDORS: A new vendor, once approved by Monterey Jazz
Festival Concessions, may receive the reduced rate shown in the fee
table if FULL payment is received by June 1, 2016.
FEES: Fees paid by Credit Card or a cashier’s check or money order
made out to the Monterey Jazz Festival must be included with this
contract, except in the case of first time vendors who must wait to send
payment until they are notified of acceptance by the Festival. NO
PERSONAL OR BUSINESS CHECKS will be accepted. Cancellations
before September 1, 2016 are subject to a $500 cancellation fee. No
refund after September 1, 2016.
BOOTH SPACE: Vendors will be assigned a booth space by Monterey
Jazz Festival. All vendors are required to stay within the assigned
marked space. Arcade vendors (Booths #101 through #154) must not
block any part of the asphalt in front of the space because of state ADA
and fire regulations. This will be carefully monitored. Booth spaces
cannot be sublet or shared. No mounting of Velcro or any type of tape on
walls of booth spaces is allowed. Vendor must reimburse Monterey Jazz
Festival for any damage done to space or grounds. Vendor agrees that
authorized representatives of Monterey Jazz Festival shall have access
to booth space at all times for safety and security reasons.
FOOD BOOTH FLOORING: Food vendors are required to have some
sort of flooring in the booth. Direct food preparation on the ground is
prohibited – please refer to County of Monterey Regulations.
MUSIC: No hand drumming, recorded or live music is permitted in or at
the booth space.
DRUGS, ALCOHOL, WEAPONS and/or FIREARMS are not permitted
on the Festival grounds and will result in vendor being removed from the
grounds without fee refund and may result in possible arrest.
SIGNS/BANNERS: Vendors may not advertise or display signs, banners
or products that are in direct or indirect competition with Festival
sponsors/partners. Signage cannot interfere with neighboring booths.
All food vendors are required to post item prices on signage and
menus.
BOOTH SETUP/TEAR DOWN: Merchandise and Food Vendor checkin is at Gate 6B beginning at 8:00 a.m. on Friday, September 16, 2016
and all vehicles must be off the grounds by 3:00 p.m. – vehicles will be
towed after 3:00 p.m. Friday, September 16, 2016. For safety reasons,
booths will not be permitted to tear down until after 12:30 a.m. Monday,
September 19, 2016 (night of event). Tear down is also permitted on
Monday, September 19, 2016 until 1:00 p.m. Please be aware that
Concession Crew is not available to assist in tear down.
TENT RENTAL: A to Z Rental Center, Inc. in Seaside (831-394-6751).
HOURS OF OPERATION: For the convenience of our patrons,
concession booths must be open for business when Festival gates open
each day (6:00 p.m. Friday, September 16, 2016, 11:30 a.m. Saturday,
September 17, 2016 and 11:30 a.m. Sunday, September 18, 2016) and
stay open in the evening until 12:30am.
ELECTRICITY: All booths numbered in the 100s and 300s (arts & crafts,
permanent food booths) come with electricity/lights. All booths numbered
in the 200s, if needing electricity, must arrange for electricity with Bob
Morgan (831)737-0611 or RLM@surfbest.net. See the Electricity
Application included in this application package.
PHONE / INTERNET: Phone lines are not available on site; please plan
accordingly by utilizing wireless technology for credit card transactions.
The Monterey Fairgrounds now has full Wi-Fi coverage for staff and
vendors; passkeys available upon request.
DELIVERIES: The Festival Concessions Supervisor and his crew will
assist vendors with all deliveries during hours of event operation. All
deliveries go through Gate 6B which will be open at 8:00 a.m. daily. All
supplies will be unloaded at Gate 6B by the crew and delivered directly to
the vendor booth.
LIABILITY: Monterey Jazz Festival and Monterey County Fairgrounds
will accept no liability for vendor losses due to fire, theft, weather, pests,
equipment malfunction, or loss of electricity.
INSURANCE For Event Period Only: All vendors are required to have
liability insurance coverage to participate in the Monterey Jazz Festival.
This required liability coverage is provided under a policy issued by
the California Fair Services Authority pooled Special Events liability
program and its cost is included in your booth fee and no additional
payment is necessary. This coverage will satisfy the insurance liability
requirements of both Monterey Jazz Festival and Monterey County
Fairgrounds.
WORKERS COMPENSATION INSURANCE: You are advised to carry
Workers Compensation Insurance on any of your paid employees. This
coverage is not provided by either Monterey Jazz Festival or Monterey
County Fairgrounds.
VENDORS WHO HAVE THEIR OWN INSURANCE: The booth fee
covers the cost of the liability insurance required by both Monterey Jazz
Festival and Monterey County Fairgrounds and you are automatically
insured for the three days of the Festival. Please note that there will be
no refunds or reduced fees for those vendors who have their own
insurance coverage.
MONTEREY BUSINESS LICENSE: All vendors must have a current
Monterey Business License. They will only issue licenses to those
vendors who have a signed contract with Monterey Jazz Festival. Contact
City of Monterey Revenue Office, 735 Pacific St., Suite A, Monterey, CA
93940 (831-646-3944) or print out Business License Form application
included in this application package. Vendors without a current
license will not be permitted on the Festival grounds. You must
apply for your business license no later than September 2, 2016.
CALIFORNIA RESALE LICENSE: Vendor is responsible for obtaining a
valid California resale number prior to submitting this contract and the law
requires that you must produce evidence of permit. Apply online at:
https://efile.boe.ca.gov/ereg/index.boe or for additional information,
contact Juanita Cisneroz, 250 South 2nd Street, San Jose, CA 95113
(408-938-7776). Vendors without a current license will not be
permitted on the grounds.
Initial_________
HEALTH/FIRE DEPARTMENT REQUIREMENTS: Vendors shall comply
with Monterey County Health Department rules and requirements and
complete and return a Temporary Food Facility Application along with fee
that must be paid directly to the Health Dept. at least 14 days prior to the
event to avoid a payment penalty. The Monterey Fire Department
mandates that all food vendors are required to have a currently dated
legal fire extinguisher. Health & Fire Department inspectors will be on the
Festival grounds during the event and health & fire guidelines will be
strictly enforced. No refunds will be made by Monterey Jazz Festival to a
vendor whose operation is closed down by the Health or Fire Department
for failure to comply. All cooking equipment must be approved by the
Monterey Departments of Health and Fire; no substitutions. For
application and fee information, contact the Monterey County Health
Dept., 1200 Aguajito Rd., Monterey, CA 93940. (831-647-7654) or print
out Health Form application included in this application package.
DUMPING OF GREASE & FIRE COALS: The Fairgrounds will provide
the location of containers for food vendors to dispose of grease and fire
coals. Dumping of grease and fire coals in any other area will result
in a fine and vendor will be removed from Festival grounds. This is a
State Fairgrounds and Health Dept. regulation. Portable or permanent
toilets cannot be used to dispose of any materials including, but not
limited to, grease, waste food, liquids, oils, coals or any other materials.
Please consult map for disposal locations.
CREDENTIALS: Credentials are provided to vendors for working booth
staff only (see front page for number of credentials allowed per booth).
Upon approval by Monterey Jazz Festival Concessions Management,
limited additional working credentials are available for $15 per credential
per day. The sale, barter, trading, transfer or exchange of these
credentials is strictly prohibited. Violation of this policy will result
in ejection from the Festival grounds of violator. For security
reasons, all vendors and employees must wear an appropriate wristband
at all times for that day. These wristbands will be put on all vendors and
employees by the Concession Crew at Gate 6B.
PARKING: There will be no vendor parking passes available for
purchase. Off-site vendor parking will be available on the Old Salinas
Highway nearby the Monterey County Fairgrounds. Parking information
and map will be provided upon acceptance and signed contract.
ANIMALS are not allowed on the Monterey County Fairgrounds.
Monterey Jazz Festival is ADA compliant. All necessary Service Animals
must be approved in advance by Monterey Jazz Festival.
GREENING THE MONTEREY JAZZ FESTIVAL
FESTIVAL WATER PROGRAM: No sales of bottled water are
allowed; there are complimentary water filling stations at key locations
around the Monterey County Fairgrounds.
FOOD BOOTH SERVICE WARE: The City of Monterey and the
Festival have instituted strict green regulations. Please be aware that
all vendors are required to use 100% biodegradable and compostable
service ware. No Styrofoam is allowed. See attached food service
ware information.
LEFTOVER FOOD: The Food Bank for Monterey County will gladly
accept any leftover food items after the event; please coordinate with
Dennis Broughton.
PRODUCTS TO BE SOLD: Only those items listed on page 1 of this
contract are allowed to be sold. Changes or substitutions without notice
to Festival could result in removal from the Festival grounds. You are
restricted to selling only lawful goods and services from your booth.
Monterey Jazz Festival reserves the sole and exclusive right to
establish relationships with branded partners (“sponsors”). No
vendor may sell or distribute any product which competes with the
products or services of any official Monterey Jazz Festival partner.
Please note: Any mail orders taken at the Festival must be shipped
to client within three weeks following the Festival.
VENDOR FOOD FOR FESTIVAL STAFF/ARTISTS:
We are looking for Food Vendors to provide food for staff and artists. The
Festival issues meal tickets to staff and artists – one ticket per person on
Friday and two tickets per person, per day on both Saturday and Sunday.
The Festival will pay the vendor $8.00 for each meal ticket collected.
Vendor must agree to provide a meal with no additional charges, unless
the ticket holder would like a higher-cost meal; then they are responsible
for the difference in cost over $8.00. Last year we issued approximately
1,400 tickets to our staff and artists. This program has been a great
source of business for those vendors who have participated over the last
several years. All meal tickets MUST be turned in by close of business
Sunday, September 18, 2016 (NO EXCEPTIONS). If you would like to
participate in the meal ticket program, please check the box below and
print clearly to whom payment shall be made.
□ Yes, I wish to participate.
Pay to:_____________________________________________________
COMMENTS:
Initial_________
Monterey Jazz Festival Vendor Fees
Booth Size
Booth Type
If desired booth type/size is not listed below, please contact
Concessions Coordinator
Notes
Quantity
Fee if paid IN
FULL by
June 1
Fee
10'x10'
MERCHANDISE BOOTH
Includes 2 working credentials. Note: Any space more than 10 x 10 but less
than 10 x 20 will be charged $1,800 (or $1600 if paid in full by June 1).
$1,250
$1,450
10'x20'
MERCHANDISE BOOTH
Includes 4 working credentials
$1,995
$2,195
10'x10'
FOOD BOOTH (Including 10 X 10 carts)
Includes 2 working credentials
$2,100
$2,300
10'x20'
FOOD BOOTH
Includes 4 working credentials
$2,995
$3,195
PERMANENT ENCLOSED FOOD BOOTH with cooking equipment
Includes 2 working credentials
$1,575
$1,775
SMALL FOOD CARTS (ice cream, pretzels, crepes, coffee)
Includes 1 working credential per cart
FOOD TRUCKS
(There is no discount for combining multiple periods)
Friday 5pm-12pm
Saturday 11am-4pm
Saturday 5pm-12pm
Sunday 11am-4pm
Sunday 5pm-12pm
$1,000
$1,500
$1,900
$550
$350
$550
$350
$550
$1,200
$1,700
$2,100
$600
$400
$600
$400
$600
ADDITIONAL WORKING CREDENTIALS
$15 per day per credential; subject to approval by coordinator
$15/day
$15/day
PAYMENT FOR ELECTRICAL SERVICE
See attached Electrical Form
CREDIT CARD PAYMENT
Call 831-373-3366 for credit card information & processing.
6'x6'
6'x6'
6'x6'
10'x20'
GRAND TOTAL: Enter total in Total column.
Money order or cashier’s check – NO PERSONAL OR BUSINESS CHECKS
ACCEPTED.
NOTE: NO PAYMENTS WILL BE ACCEPTED WITHOUT APPROVED APPLICATION ON FILE.
1 Cart
2 Carts
3 Carts
Total
Monterey Jazz Festival
Booth #:
Vendor Electrical Service Order Form
How to order Electrical Service
Please fill out this form as completely as possible and return with your
vendor application. For questions contact Bob Morgan:
RLM@surfbest.net. (831)737-0611 cell (831)753-2304 fax
Payment should be sent to the Monterey Jazz Festival.
Company Name:
Contact Name:
Phone:
Email:
1. To order power for your lights, take the wattage on the bulbs
Type of Power
and multiply by the number of lights you are
(Voltage) & Pricing Quantity
using.
2. For appliances, you may place your order by reading the
rating plate on each individual piece of equipment.
A separate outlet should be ordered for each piece of
equipment as well as each location you require power.
120 Volt 20 Amp
Rating plates are located on all pieces of electrical equipment
Single Phase
and will indicate wattage, amperage or horsesepower, voltage
($50 per circuit)
and phasing.
List appliances (Cookers, refrigerators,
coffeemakers, etc.)
Amount of
Power
(in watts)
Connector Type
(NEMA # from
chart at left)
See the chart below to select the type of plug you need.
Lighting (Add total wattage of all bulbs)
NEMA 5-15
120/240 Volt
Single Phase
($100 per circuit)
240 Volt
Single Phase
($100 per circuit)
Quantity
Payment for
Electrical Service
Type of Circuit Needed
Price Per Circuit
120 Volt 20 Amp Single Phase
$50.00
$
120/240 Volt Single Phase
$100.00
$
240 Volt Single Phase
$100.00
$
Total Due to the Monterey Jazz Festival:
Other Requirements - Please specify below
Total Price
$
Submit original form to:
City of Monterey
City of Monterey
Revenue Division
735 Pacific St. Ste A
Monterey, CA 93940
APPLICATION FOR LICENSE TO DO BUSINESS
Please complete form with indelible ink
(831)646-3944
BUSINESS LOCATION AND OWNER(S) INFORMATION
BUSINESS NAME
(AREA CODE) PHONE
BUSINESS LOCATION (NO P.O. BOX)
STREET & ADDRESS
STE/APT #
CITY
STATE
ZIP CODE
 SOLE PROPRIETORSHIP
 PARTNERSHIP
 CORPORATION IF CORPORATION, GIVE LEGAL NAME OF CORPORATION BELOW
MAILING ADDRESS (IF DIFFERENT)
APPLICATION IS FOR A
NAME (Sole proprietor, Partner 1, or Corporation)
TITLE
ADDRESS
(AREA CODE) PHONE
NAME (Partner 2)
TITLE
ADDRESS
(AREA CODE) PHONE
EMAIL ADDRESS
BUSINESS INFORMATION (*date you opened your business in Monterey)
FULL DESCRIPTION OF BUSINESS ACTIVITY
TODAY’S DATE
TYPE OF BUSINESS
BUSINESS START DATE*
 RETAIL
 RESTAURANT
WILL YOU USE ANY CHEMICALS OR
FLAMMABLE MATERIALS?
CONTRACT DURATION (CONTRACTORS)
 PROFESSIONAL SERVICES
 CONTRACTOR
STATE LICENSE NUMBER
 BUILDING/YARD MAINTENANCE
 MANUFACTURING
TYPE OF STATE LICENSE
 OTHER
 FESTIVAL __________
RESALE PERMIT NUMBER
LOCATION OF WAREHOUSE FACILITY OR STORAGE LOCATION
 YES
■ NO

IS THIS A CHANGE OF OWNERSHIP?
 YES
 NO
IS THIS A NAME CHANGE IN
BUSINESS OR CORPORATION?
 YES
 NO
IS THIS A BUSINESS ADDRESS
CHANGE?
 YES
 NO
ADDITIONAL INFORMATION
FORMER OWNER’S NAME
FORMER BUSINESS OR CORPORATION NAME
FORMER BUSINESS ADDRESS
EMERGENCY CONTACT
CONFIDENTIAL INFORMATION
OFFSITE EMERGENCY CONTACT
(for use in Police or Fire
emergencies only)
CONTACT NAME
FULL HOME ADDRESS
(AREA CODE) PHONE
CONTACT NAME
FULL HOME ADDRESS
(AREA CODE) PHONE
SIGNATURE OF APPLICANT
PRINT FULL NAME BELOW
ESTIMATE OF GROSS ANNUAL RECEIPTS
PRINT NAME HERE
$
I CERTIFY UNDER PENALTIES OF PERJURY THAT THE CONTENTS HEREOF ARE TRUE AND CORRECT
Signature
Title
Date
FOR OFFICE USE ONLY
BUSINESS LICENSE NUMBER
TAX
SECTION NUMBER
DT
FRE
LOCATION CODE
CR
NM
SIC
WH
PENALTY / REFUND / BAL DUE
AMOUNT RECEIVED
NOTES:
APPROVED BY
DATE SENT
BUILDING DEPT
NOTES:
PLANNING DEPT
FIRE DEPT
POLICE DEPT
HARBOR
REVENUE
Dear Business Owner:
Thank you for your interest in doing business in the City of Monterey. Please note that all licenses expire at the end of our
fiscal year on June 30.
Your business location, whether owned or leased, must be properly zoned by the Planning Department, and the building
must meet fire code and hazardous materials standards by the Fire Department. The appropriate approvals from the
departments must be received before the business license certificate is issued. For businesses operating out of the home, a
Home Occupation Permit must be obtained through the Planning Department (831-646-3885) at an additional cost.
Renewal notices are sent out July 1 to all business licensees to inform them their license is up for renewal, and payment of
applicable fees is due without penalty by August 15 of the renewal year. It is the responsibility of the business owner to
renew the business license on time even if the renewal notice is not received. Penalties are assessed for delinquent
accounts, regardless of whether a renewal notice was received.
§19-18 Penalties for delinquent payment.
For failure to pay a license tax when late and unpaid as of 12:00 midnight on August 15, the collector shall add a penalty
of 20%, and an additional penalty of 10% on the 15th of each month thereafter until the tax and penalty are paid;
provided, that the amount of such penalty to be added shall in no event exceed 50% of the amount of the license tax due.
In the event that August 15th falls on Saturday, Sunday or a holiday at such time city offices are closed, last date to make
full payment to avoid the penalty will become the first working day following the Saturday, Sunday or holiday. Failure of
City to provide a return form does not excuse operator from the obligation to timely remit the tax pursuant to this Article.
It is important that if you are no longer conducting business in our City, you must contact the Revenue Office to close
your business license. Failure to notify our office may result in additional taxes and penalties being assessed against your
account.
Additionally, if your business location has moved or you need to make name or address changes on your account, submit
a new business license application and make note of the changes on the form. Business licenses are non-transferable. If
you have sold your business, please call the Revenue Office or send a letter with the new owner’s name and the date of
transfer.
§19-22 Refunds.
All licenses shall be issued from the period of time set forth in the license and no licensee shall be entitled to the refund of
any portion of the tax paid by reason of the termination of such licensed activity prior to the expiration of the term for
which such license shall have been issued.
If you have additional questions, you may contact the Revenue Office at (831)646-3944.
Sincerely,
Revenue Office
MONTEREY COUNTY HEALTH DEPARTMENT
D I V I S I O N OF E N V I R O N M E N T A L H E A LTH
1270 Natividad Road, Salinas 93906
1200 Aguajito Road Ste 103, Monterey 93940
(831) 755-4508
620 Broadway Ste N, King City 93930
(831) 647-7654
(831) 386-6899
APPLICATION TO OPERATE A TEMPORARY FOOD FACILITY
CALIFORNIA RETAIL FOOD CODE – ARTICLE 114381.2
Please complete the following form and attach all information requested. This Application Form and fee must be received by the Monterey
County Health Department at least 10 working days prior to the event. Please enclose cash (at office), or a money order or check made out
to the “ Monterey County Health Department” that has your name, address and phone number professionally printed by a bank. An
incomplete application may prevent the issuance of your Health Permit to operate.
A.
GENERAL INFORMATION
1. NAME OF EVENT :
LOCATION OF EVENT :
2. Starting Date & Time :
Ending Date & Time:
3. Event Coordinator :
Phone :
4. Name of Food Facility :
Permit :
5. Owner of Food Facility :
Phone :
6. Owner’s Address :
7. On-Site Manager / Operator :
B.
TYPE OF FOOD FACILITY ( check where applicable )
1.
C.
Phone :
[
]
Temporary food booth
2.
[
]
Food Service Vehicle
3.
[
]
Mobile Food Preparation Unit
4.
[
]
Other - Please Explain :
LIST ALL FOODS AND BEVERAGES TO BE SERVED: Note, all foods and beverages must be prepared / prepackaged at an
approved facility, or on site. NO HOME PREPARED FOODS OR BEVERAGES ARE ALLOWED.
1. ___________________________________________________
5._____________________________________________________
2. ___________________________________________________
6. _____________________________________________________
3. ___________________________________________________
7. _____________________________________________________
4. ___________________________________________________
8. _____________________________________________________
D.
In signing this application, I understand that I am responsible for all aspects as stipulated by the California Retail Food Code (CAL
CODE) pertaining to temporary food facilities and/or vehicles (see attachments). Failure to comply with CAL CODE at any time will result
in suspension/revocation/refusal of health permit.
Signature of owner/applicant : __________________________________________
Date ______________________________
OFFICIAL USE; DO NOT WRITE BELOW THIS LINE.
TO BE COMPLETED BY HEALTH INSPECTOR:
Health Permit Fees:
1)
Booth enclosure and construction is adequate
Yes
[ ]
2)
All operations inside booth except for open air BBQ units
[
]
[
]
[
]
# of Booths :
3)
Hand/Utensil wash system is adequate
[
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[
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Date Paid :
4)
Refrigeration/cold storage is adequate
[
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[
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Receipt # :
5)
Hot food storage is adequate
[
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[
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6)
Food Temp (stem) thermometer is present
7)
Other :
10/08 PHC
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Date:
No
[ ]
NA
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Amt.
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Initials:
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$ :
GENERAL INFORMATION FOR FOOD AND BEVERAGE PERSONNEL
1. All Participants who sell OR GIVE AWAY any type of food should contact the Monterey County Health
Department at least ten (10) working days before the day of the event. You must file an application for a
Temporary Food Facility Health Permit and pay applicable fees. Failure to contact the Health Department
may result in closure of your concession stand or an assessment of double fees on the day of the event.
2. All food and beverages must be prepared and dispensed from a booth or enclosure approved by the Health
Department. Booths set up on dirt shall have a floor. (If you are providing food from a permitted Food
Facility bring a copy of the Health Permit for the Food Facility).
3. Selling of food prepared at home is prohibited. No home-canned foods will be permitted.
4. All food must be obtained from a Health Department approved source. (Provide a receipt of purchase for all
food items).
5. All perishable food shall have temperatures of above 135 F or below 41 F at all times.
6. All food shall be protected from contamination at all times. Storage of all foods and materials must be in a
protected area and at least 6 inches off the ground and floor.
7. All food handlers must be clean, in good health and free from communicable diseases, and have their hair
confined at all times.
8. Hand washing facilities must be provided in an area adjacent to the booth. Soap, hot water, paper towels, a
5-gallon water container with dispensing valve and a 5-gallon wastewater container must be provided.
9. Toilet facilities must be readily available (within 200 feet) and food handlers must wash their hands prior to
preparing or handling food.
10. Provisions shall be made for the proper washing and sanitizing of all utensils. Booths with food preparation
require a minimum of 2-5 gallon containers for cleaning of equipment, bleach for sanitizing must be
provided (1 tbs./gal. of water). In addition to the water needed for food preparation and dispensing 20
gallons of potable water must be provided at each booth for utensil and hand washing purposes.
11. Only single service eating utensils may be used.
12. All garbage must be disposed of in proper containers with tight-fitting lids. All liquid waste must be
disposed of into a sanitary sewer or other approved sewage disposal system.
13. Ice shall be prepared from an approved source of potable water. Ice used for drinking purposes must be
stored so as to be free from contamination or adulteration and shall be served by using ice scoops.
14. The area around the booth shall be kept clean at all times.
15. A copy of these regulations shall be posted in each booth.
NOTE: This is only a partial listing of the requirements for a Temporary Food Facility (Food Booth).
POST THIS INFORMATION SHEET IN FOOD BOOTH
REQUIREMENTS FOR TEMPORARY FOOD FACILITIES
The following are found in the California Retail Food Code (Cal Code) of the California Health and Safety
Code beginning with Section 114335 through Section 114363. Other requirements can be found in the
Health and Safety Code.
1. Identification of the operator with a sign, which shall be clearly visible on the booth and shall show
the name of the business, city, state and zip code. The name of the business shall be 3 inches in
height and shall have of a color that contrasts with the rest of the sign. The address cannot be less
than 1 inch in height. The name of the business shall match the name on the permit.
2. Potentially Hazardous Food (PHF) must be held at the proper temperatures. Cold holding can be at
45 degrees Fahrenheit for 12 hours and then be placed in refrigeration units at 41 degrees Fahrenheit
or properly destroyed. Hot holding shall be at 135 degrees Fahrenheit and at the end of the operating
day shall be properly destroyed. All hot and cold holding equipment shall be adequate enough to
hold the proper temperatures during periods of operation and/or transportation. Ice used for
refrigeration cannot be used in drinks or in any other food. Food that is held between 41°F and 135°F
degrees Fahrenheit must be discarded after 4 hours. Thermometers are to be used to verify
temperatures and kept on site.
3. All food, food preparation surfaces and utensils must be protected from contamination and
adulteration. This includes, but is not limited to dust, water, leaves, bird droppings or anything else
that is not suppose to be in food. Keeping food and utensils in containers with lids and frequent
sanitation of food preparation surfaces reduces this occurrence. Sneeze protection must be provided
when food, food preparation surfaces and utensils are exposed to the public. All food and utensils
must be stored six inches or more off the ground and in a manner that prevents contamination. This
includes food in plastic, boxes, cans and bottles.
4. All food must come from an approved source and cannot be stored or prepared in a residence.
Labeling of packaged foods is required with the common name of the product and list of ingredients
as provided by the manufacturer.
5. Potable water shall be provided to wash hands and utensils. Soap in a dispenser and paper towels
shall be provided to wash hands. Separately, three buckets, one with soapy water, one with clear
rinse water and the third with water and sanitizer are to be provided to wash and rinse utensils. Waste
containers are to be provided for both and must be at least one and a half times the volume of fresh
water used for washing. A sanitizer, such as bleach or quaternary ammonia, must be on hand and
used to sanitize utensils and surfaces.
6. Food booths (temporary food facilities) must be fully enclosed and must provide protection from the
elements. Full enclosure means the service area shall be enclosed with pass through openings no
larger than 216 square inches. Overhead and side protection must be adequate and in good repair.
Screening must be 16 mesh or smaller and in good repair. Ground cover is required in the City of
Monterey and at other locations where required by the Health Department. All food preparation,
which includes cooking must take place within the confines of the booth with the exception of
barbeques and when allow by local fire codes.
7. All Food handlers must be in good health, prepare food in a safe and sanitary manner, wear gloves
when bandages are worn on any part of the hand and wear hair restraints.
FOOD BOOTH CONSTRUCTION STANDARDS
FOR TEMPORARY FOOD FACILITIES (TFF)
REQUIREMENTS:
1.
Food booths must be entirely enclosed with four (4) complete sides, a top and a smooth dust free
cleanable floor surface (paved surfaces are acceptable). (Approved by the Health Department)
2.
Service windows shall be closeable and approximately 12” x 18” inches in size.
3.
Construction materials such as plywood, canvas, plastic and fine mesh fly screening may be used.
4.
Rental booths that are properly constructed may be used.
5.
Booths must use plywood, tarp or similar material for floor surfaces.
6.
If there is any use of the area outside the booth for your food operation, flooring must also be provided.
No food preparation (except barbecuing or flambe') can take place outside the food booth.
7.
Screening is not required where only pre-package foods are handled.
8.
The Fire Marshal may require that certain types of cooking such as deep-fat frying not be done inside a
tent-type booth. These uses must have an auxiliary booth constructed to satisfy fire codes in order to be
done.
Submit a site plan with application and payment that indicates the proposed layout of:
 Equipment, food preparation tables, food storage, handwashing.
 Utensil/Equipment washing stations (3 compartments for wash, rinse, sanitizing).
Provide details of:
 Materials & methods used to construct the TFF
 Procedures and methods of food preparation, handling and dispensing
 Procedures and methods for cleaning utensils and equipment.
 Procedures showing how potentially hazardous foods (PHF) will be maintained at or below 41° or
at or above 135°
The following is an approved sample booth design. Any other proposed design for a booth shall be reviewed
and approved by the Health Department prior to
construction.
Clear plastic or light
colored screening is
recommended for visibility
EH291-7(Rev.8/19/11)
Temporary Food Facility
Written Operational Procedures
TFF Name
Contact person
Name of Event
Event Location
The written operational procedures must be submitted for review and approval prior to operation of a
temporary food facility. Any changes to this form, menu or equipment must have prior approval.
1. List all foods you will be offering for sale/sample and where each of these foods will be purchased and
prepared. Attach additional pages if more space is needed.
Foods to be Served
Where purchased/prepared
2. Explain how food will be transported from a permanent food facility or other approved food facility
and the temporary food facility and steps to be taken to prevent contamination of food(s).
3. Explain how potentially hazardous food(s) will be maintained at or below 41° F or at or above 135° F.
4. Indicate how food-contact surfaces and utensils will be cleaned and sanitized
5. What specific sanitizer and/or sanitizing method will you use? Indicate if you will be using a
commercial premixed solution or if you will be preparing your own sanitizer solution. Approved
sanitizers must contain one of the following chemicals at the specified concentrations. Check the
sanitizer you will use:
Contact with a solution of 100 parts per million (ppm) avaialbe chlorine for at least 30 seconds.
Contact with a solution of 200 ppm available quaternary ammonium for at least one minute.
Contact with a solution of 25 ppm available iodine foe at least one minute.
For office use only:
Operational Procedures Reviewed By:
Date Approved:
Permit Number/Type:
IMPORTANT REGULATION
FOR FOOD VENDORS
Biodegradable Food Service Ware WILL be required at the
Monterey Jazz Festival
All Food Vendors at the Monterey Jazz Festival will be required to use biodegradable food
service ware as mandated by the City of Monterey as follows:
City of Monterey Prohibits the Use of Styrofoam
On February 3rd, 2009 the City of Monterey successfully adopted an
Ordinance that prohibits the use of polystyrene/Styrofoam materials
to be used for take out food applications within city limits. All Food
Providers at Festivals, events and fairs are not allowed to use any items
Containing polystyrene (Styrofoam) with the exception of straws, lids
and utensils. Non compliance will result in a written warning and up
to a $1,000 fine.
What are the banned food service containers?
Containers that will not biodegrade, compost or cannot be recycled. This specifically refers
to expanded polystyrene (Styrofoam) and applies to all single use disposable food containers
such as cups, plates, trays, bowls and hinged or lidded containers.
What are the alternatives that are allowed?
Biodegradable alternative products manufactured from renewable sources such as sugarcane,
corn and potato are widely available and local sources are given below.
What are the penalties for non-compliance at the Monterey Jazz Festival?
The City of Monterey fine can be as high as $1,000 for participants of events of more than
600 people which includes the Monterey Jazz Festival. Additionally, any vendor not in
compliance with this ordinance could result in vendor being removed from Festival grounds.
Where can biodegradable food service ware be purchased in the Monterey Area?
The following companies sell a wide range of biodegradable food service products. Before
you order, be sure to ask for information on heat tolerance as it is important to have
containers that can tolerate hot food.
Passion Purveyors, 831-383-9215, www.passionpurveyors.com. They will deliver to the
Festival grounds during the event.
For additional information contact the City of Monterey Planning Division at 831-646-3886.
Zero-Waste Events
The Offset Project is dedicated to helping reduce energy/resource consumption and carbon
emissions, and to providing zero-waste efforts for special events and businesses in the Monterey
region. We work with venues, promoters and individuals to develop zero-waste initiatives by
using industry best practices. A sustainability policy (voluntary or mandatory), including
sustainable purchasing guidelines, is a crucial element in kicking off a successful zero-waste
event.
Policy Agreement
The Monterey Jazz Festival understands that event operations, processes and materials can have
both positive and negative impacts on the environment, society and the economy. The Monterey
Jazz Festival’s intention is to manage events in a way that minimizes negative social,
environmental and economic impacts. We are committed to showing leadership in the field of
sustainable events development.
In recognition of the above principles, the event’s staff will follow this set of procedures:
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Provide training and build competencies for significant persons involved in the
sustainability management of this event, including caterers, stewards and sorting teams.
Implement a food collection and recycling/reuse program resulting in a reduced waste
stream and fewer carbon emissions as well as less resource consumption.
Educate vendors and sponsors on the event’s commitment to sustainability.
Commit to sustainable purchasing when available, including but not limited to service
ware and marketing materials. Please see below for more information.
Provide strategic leadership and vision to ensure the sustainability of this event.
Work with Monterey Jazz Festival’s zero-waste team to implement and verify our policy
and ensure its success.
1
As a vendor or sponsor, please help us to fulfill our commitment.
All items used during the event should comply with our zero-waste commitment. Only
compostable (PLA #7 made from corn, potato or other organic materials) and other
certified compostable products (BPI or ASTM certified), or plastic products (designated
with the #1 through #5 recycling symbol) should be used during the event. Recyclables also
include aluminum foil, paper, cardboard, aluminum cans and glass. Please avoid all
purchases of single-use disposable items such as condiment packets, non-compostable
straws, plastic toothpicks and juice boxes. Bulk items are preferable per this policy.
Styrofoam is banned from our events.
All sponsorship marketing materials should comply with the use of environmental products such
as sustainable, renewable, recyclable and biodegradable flag, banner & sign product.
On behalf of the Monterey Jazz Festival we thank you for complying with our policy and helping
us to decrease the impacts from this event.
Dennis Broughton
Vendor Coordinator
Monterey Jazz Festival
Policy Agreement
I agree to follow the guidelines listed in the policy agreement. I will do my best to purchase
materials from sustainable suppliers and provide the necessary training to my staff to implement
zero-waste standards (i.e. waste sorting).
Business Name
Signature
Date
2
Zero Waste Events: Source Separation Guidelines
The following tables provide the guidelines for zero-waste event separation in vendor and/or
catering kitchens and other food prep areas at the XXX Festival. STYROFOAM IS BANNED
AT THE EVENT.
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ACCEPTABLE RECYCLABLE PRODUCTS
All non-soiled paper
All plastics #1-#6, including coffee cup lids, bottles and food service ware. All
loose plastic and bags MUST be bagged together in order to be recycled.
Milk cartons
Aluminum cans and foil
Steel and tin cans
Glass of all colors
Cardboard
ACCEPTABLE COMPOSTABLE PRODUCTS
All food including breads, fruit, veggies, coffee grounds and filters, tea bags,
bones, shells and meat (cooked or raw)
Liquid, such as soup, in small quantities
Napkins and soiled paper
Wooden toothpicks, stir sticks, chopsticks
Compostable food ware that is labeled certified compostable or PLA #7 made
from corn, potato or other organic materials. MUST BE ASTM OR
BPIWORLD.ORG CERTIFIED.
UNACCEPTABLE TRASH PRODUCTS




Styrofoam
Single-use items: plastic stir sticks, plastic straws, plastic toothpicks, plastic twisty
ties, dirty plastic wrap, Latex gloves
Wrappers and chip bags
All non-compostable utensils, plates, bowls, clamshells, hot cups, food boats and
ramekins.
3
Purchasing Guidelines:
Sustainable Suppliers
Please visit: BPIworld.org for preferred certified compostable products. Below is a sample
list of sustainable suppliers and comparable prices.
Purchasing Name/Site
Materials
Case
Comparable
prices
500
$32.63
500
$39.57
500
$76.37
500
$57.81
10oz case 1,000 $111.73
10oz case 1,000 $128.53
10oz case 1,000 $60.84
VegWare
(http://www.vegware.us/products/bagasse.html)
Bowls
Plates
Burger box
Trays
Hot Cups
Cold Cups
Cutlery
Branch (www.branchhome.com)
Bowls
Cups: Cold
Cups: Hot
Cutlery:
-Fork
-Spoon
-Knife
Plates
Straws
500
1000
1000
$38-54
$81-109
$52-116
1000
1000
1000
500
2000
$59
$59
$59
$46-98
$60
Bowls
Cups: Cold
Cups: Hot
Cutlery:
-Fork
-Spoon
-Knife
-Combo
1000
1000
1000
$46-60
$94-160
$47-123
1000
1000
1000
250 ea
$55
$55
$55
$65
Eco Kloud (www.ecokloud.com)
(+Napkins)
-
Plates 1000
Straws 10000
Eco Products (www.ecoproductsstore.com)
Bowls
Cups: Cold
Cups: Hot
Cutlery:
-Fork
-Spoon
-Knife
Plates
Straws
-
$44-91
$141-178
1000
1000
1000
$93-109
$92-156
$70-161
1000
1000
1000
500
9600
$66
$66-69
$66
$57-90
$147-175
4
Passion Purveyors
(shop.passionpurveyors.com)
Bowls
Cups: Cold
Cups: Hot
Cutlery:
Fork
-Spoon
-Knife
-Spork
-Combo
500
1000
1000
$32
$89-115
$55-109
1000
1000
1000
3000
250 ea
$49
$49
$49
$106
$53
Plates
Straws
Bowls
Cups: Cold
Cups: Hot
Cutlery:
Fork
-Spoon
-Knife
-Spork
-Combo
1000
600
1000
1000
1000
$45-112
$13
$49-62
$93-170
$50-157
(+Napkins)
World Centric (www.worldcentric.org)
(+Napkins)
-
1000
1000
1000
1000
250
-
Plates 1000
Straws 10000
-
$59
$50-62
$59
$59
$66
-
$45-112
$151-188
5