Fall 2015 - District 4 Toastmasters

THE F URCaster
Fall 2015
IN THIS EDITION
GAME ON!
District Fall Conference
Agenda & Registration
Business Meeting &
Sponsorship
Public Relations
Club Growth Spotlight
An action packed first 3 months of the 2015-2016 Toastmasters
Year is behind us! At District 4, many achievements and success
stories have been realized in our journey so far.
Join us at the 2015 District 4 Fall Conference to toast our success
and prepare a game plan for the remainder of the year!
Program Quality Update
Kat’s Chat
Business Meeting Proxy
D4TM in Pictures, D4TM
Leaders and Accolades
Date: Saturday, 7th November
Location: The Biltmore, Santa Clara,
Address: 2151 Laurelwood Rd, Santa Clara, CA 95054
REGISTER HERE
KEYNOTE SPEECH
Got Mirth? Milking your material for all its humor’s worth!
In this program, corporate comedian and humorist Brad Montgomery
tips all of his hard-earned secrets so that you can be funnier in your
presentations… starting tomorrow.
Brad demonstrates and discusses humor techniques that you can apply
to your programs not only to make your programs funnier, but to
increase the connection between you and your audiences.
If you want to learn humor and comedy skills, you don’t want to learn
from an “arm chair” comedy expert. Brad’s honed his skills in thousands
of programs and 2 decades of experience. And now he’s going to teach
you what took him years to learn.
KEYNOTE SPEAKER BIO
Brad teaches people how to use happiness to boost productivity, creativity, innovation & profits.
Brad is a Certified Speaking Professional and was inducted to the CPAE Speakers Hall of Fame
recently. Aside from being one of the most sought after speakers on the Circuit today, Brad is an
author, blogger, and happiness-at-work expert.
THE FOURCaster
REGISTRATION OPTIONS
Bingo Package:
Saturday & Sunday sessions
$125 OR $140 after Oct 31st
Conference & Reception:
All Saturday sessions
$100 OR $115 after Oct 31st
Conference Only:
All sessions except Reception
$80 OR $95 after Oct 31st
Reception Only:
Networking Reception only
$35 OR $40 after Oct 31st
Evaluation Contest Only:
Includes breakfast
$35 OR $40 after Oct 31st
Humorous Speech Contest Only:
Includes coffee break with snack
$35 OR $40 after Oct 31st
AGENDA
07:30 AM
08:15 AM
08:35 AM
10:30 AM
11:45 PM
12:35 PM
02:30 PM
04:15 PM
06:30 PM
Sign-in, Breakfast
Opening Ceremony
Evaluation Contest
Keynote Address by Brad Montgomery
Educational Sessions
Luncheon and
Hall of Fame Recognition
District Business Meeting
Parallel breakout session
Humorous Speech Contest
Conference Adjourns
Opportunity Drawing winners posted
EDUCATIONAL SESSIONS
Saturday, November 7th
11.45 AM – 12.30 PM
“How to be a Professional Speaker” by Brad Montgomery
“Powerful Power Points” by Rita Barber
“HPL - Check!” by Ken Cawley
REGISTER TODAY!
SPECIAL EVENING RECEPTION
WANT TO GET FREE ADMISSION
TO BREAKFAST WITH BRAD?
Become a club growth champion
OR get Club Ambassador Blue!
Register here to attend the
Growth Champions event
and find out more.
Email growth@d4tm.org
for any questions.
Saturday, November 7th
07.00 PM – 08.30 PM
Games and Networking Event hosted by Sunny Moza
Hors d'oeuvres will be served
BREAKFAST WITH BRAD
Sunday, November 8th
8.30 AM Onwards
Your chance for a unique interaction over breakfast
with our Keynote speaker.
Get personalized tips!
THE FOURCaster
ATTENDING THE BUSINESS MEETING IS FREE!
Club Presidents and VPEs (or their proxies) and District leaders get a vote.
Please arrive by 2:00 PM to check in at the Credentials desk and pick up your ballots.
Print the proxy form on this newsletter or download it at
http://d4tm.org/images/conference/fall2015/Fall2015_proxy.docx
No registration is required to attend business meeting (no refreshments included).
SPONSORSHIP AND ADVERTISING
Do you have a Business or Organization that you would like to showcase?
Would you like to advertise your products or services?
Do you think you have the best Toastmasters Club in the District?
This Fall Conference offers multiple sponsorship and advertising opportunities!
There is Platinum, Gold, Silver or Bronze sponsorship for your company or business.
Sponsorship includes Banner and Signage, Advertising in the Program, Conference tickets and placement of YOUR LOGO and website LINK on D4TM website.
You can also get a business card size to full page advertising in the conference program.
Options vary from $30 (business card size ad) to $300 (full page ad)!
Sponsorships tailored to your budget and objectives are also available
If your company or business sponsors YOUR TOASTMASTER CLUB,
ask them to consider sponsoring the conference or placing an ad for your club or business!
Conference sponsorship improves your brand visibility.
It also shows your commitment to communication and leadership development.
Since we are a non-profit organization, your contribution is tax deductible.
More information at http://d4tm.org/district-conferences/conferences-sponsorship
For Sponsorship and Ads, please contact Mythili Prabhu quality@d4tm.org
THE FOURCaster
PUBLIC RELATIONS
Kavitha BM, Public Relations Manager
Great achievements have been made in the first 3 months since we started on our Journey Forward
Together! New members, new clubs, strong renewals, and a growing community. See the Highlights
and catch all the details on the what’s trending section on the d4tm website!
Fall 2015 PR Awards – Call for Nominations
We are now accepting nominations for the Diamond Director, Golden Quill and Platinum Presence PR
awards for Fall 2015 from all club VPPRs/club PR Team Members in District 4. More details here.
Why should you participate?
Many Toastmasters clubs have come up with creative and innovative ideas to engage with members
and showcase their personality to visitors or guests using both online and traditional platforms. If you
are one of these clubs, this is your best chance to get recognition for your efforts!
To be eligible, entries must be sent to pr@d4tm.org by October 24
 Send your nomination with the Subject: Nomination For Award Name - <Club Name>
 The email should contain: Name and Number of the club, VPPR/PR Team Member name
Faces of Four
PR representative Vidyangi Patil has stayed busy interviewing members in our District and truly
bringing out the best in our District. We have so far featured two Toastmasters on Faces of Four this
term and will have many more to come.
FOURSight
We launched a new feature – FOURSight this year to showcase the unique character of each of the 10
Divisions within our District. PR representative Mugdha Dharkar has been instrumental in releasing the
first edition featuring Division H. You can find the details on the FOURSight section. We will be
featuring all Divisions this year!
PR TEAM
Ken Cawley and David Singer – Webmasters
Arjun Ajjampur and Ram Sachdev – Design & Graphics
Mugdha Dharkar, Vidyangi Patil and Hariharan Venkataramani – Editors and Social Media Team
We are always looking for creative contributions.
If you want to join the PR Team, send an email to pr@d4tm.org
THE FOURCaster
CLUB GROWTH SPOTLIGHT
Keith Worrell, Club Growth Director – North
David Spence, Club Growth Director – South
As a District of Toastmasters International, our Mission is to build new clubs and support all clubs in
achieving excellence. Toastmasters throughout District 4 are helping others improve their
communication and leadership skills by adding members and starting new clubs.
If you’re planning an Open House, need a Club Coach, or want to start a new club, please let us know
by emailing growth@d4tm.org The Club Growth Team is here to help you make your club stronger
and your own Toastmasters journey more rewarding.
September Sanity
Congratulations to the 74 clubs that earned their $50 District Credit as part of
September Sanity. Check your club status on the what’s trending page.
http://d4tm.org/what-s-trending#sanity
Smedley Stretch Award
Congratulations to all the clubs that added members this year. 19 clubs qualified for the Smedley
Award from Toastmasters International by adding 5 members in August-September; An additional 14
clubs added 7 or more new members and will receive the Smedley Stretch Award from District 4.
New Clubs
A warm welcome to Economic Diplomacy, Demand Force, CSG Toastmasters, Sony Playstation
Network, Touch Masters and Samsung Speaks into the Toastmasters family! Thanks to Georgi
Dagnall, Karthik Kalpat, Anna Garcia, Ashish Farmer, Jean-Francois Roy, Bobby Roy, John Lau, Moyara
Ruehsen , Chris Cain and Brian Dong for volunteering as Club Mentors to ensure that these new clubs
“hit the ground running.”
Club Growth Champions
We also want to recognize our Club Coaches, Daniel Pinto, Vijay Narayanan,
Marc Miller, Hla Min, Edwin Van Horne, Vern Stewart, and Jim Ferrer who
are working with clubs that have 12 or fewer members to help them
become Distinguished.
Become a Club Growth Champion this year by participating in any (or all!) of
these opportunities. You’ll be helping others experience the same benefits
that you’ve received from being a Toastmaster, and as we Journey Forward
Together, you’ll find that you’ve grown even more too.
THE FOURCaster
PROGRAM QUALITY – HELPING YOU BE AT THE TOP OF YOUR GAME!
Aubrey Carrier, Program Quality Director – North
Mythili Prabhu, Program Quality Director – South
Congratulations! You’ve now traveled one-fourth of the way around the game board of the 2015-2016
Toastmasters year! This is an excellent time to pause, reflect on your progress so far, and review your
plan for the next nine months. Where do you hope to end up by June 30, 2016? What’s your strategy
to reach that destination?
If you feel that you do not know the next move to make, remember that you have a strong team to
support you. Though we all may travel at different speeds and toward different destinations, we’re on
this journey together! Email us at quality@d4tm.org with questions.
Club Officer Training & TLI
Club Officer Training season served as a reminder that no one is in this game alone! Between June and
August, over one thousand club leaders took advantage of the opportunity to share experiences and
learn from one another, building the wealth of knowledge that makes our District resilient. We also
successfully conducted 2 Toastmasters Leadership Institute events (TLI) with huge participation. Kudos
to our TLI Chairs Atul Nayak and Mare Repetto for putting these together.
Lucky 7
Strong clubs have a common trait – they have club leaders that are eager to learn and share. We began
this year strong with 102 clubs making Lucky 7 (all 7 officers in these clubs attended training). 199 clubs
had 4 or more Officers trained this term.
Early Achievers
We believe that Distinguished Club Program goals reflect the health and
strength of a club. Clubs that achieve 5 DCP goals by October 31 st will
receive $100 in District Credit. So far, 16 clubs have attained the Early
Achievers status and numerous Clubs are on this path.
Great Events
Our District is growing and adding members continually. To help provide the best value to new and
experienced members, we are offering special workshops through Great Events. We had a successful
workshop on English Rhythm, Stress & Intonation. Watch out for our District newsletter FOURum to
learn about the next Great Event.
THE FOURCaster
Kat’s Chat
Katherine Pratt, DTM - District Director
During the past few weeks, I’ve had the chance to visit various clubs
and to interact with members throughout the district. I am always
inspired by the leaders who are ready to act on decisions and to do
what’s best for their clubs and the clubs they serve.
Whether it’s making the decision to hold an Open House, starting a
mentoring program within the club, replacing new officers when
others have to leave, or changing the format of the meeting to allow
for more members to speak, the decisions we must face as leaders
aren’t always easy. But when we decide to “amp up” our game and
act on the decisions that are best for our clubs, everyone becomes a
winner. Are you ready to get your Game On?
Game On! is the theme of the District 4 Fall Conference to be held on Saturday, November 7.
And what better way to spend the day than with hundreds of Toastmasters from San Francisco to
Monterey!
There are many reasons to attend the Fall Conference:
 Enhance your speaking game by listening to experts including corporate comedian, humorist and
motivational speaker Brad Montgomery.
 Support our Division champions as they indulge in some friendly competition for District titles in
the Evaluation and Humorous Speech contests.
 Celebrate club and member success at the Hall of Fame, including the famous DTM hug line.
 Participate and witness Parliamentary Procedure in action at the District Business Meeting.
 Network and make new connections with members throughout the District.
Making the decision to rev up our “game” advances us more quickly along our journey to success.
The decisions we make or don’t make now affect our outcomes.
Are you ready to get your Game On, as we Journey Forward, Together?
Hope to see you on November 7th!
Fondly,
Kat
Katherine Pratt, DTM
District Director 2015-16
District 4 Toastmasters
dd@d4tm.org
THE FOURCaster
BUSINESS MEETING
VOTING PROCEDURES & PROXY INSTRUCTIONS
At the upcoming District Conference, District Council members will vote on District Business.
District Council members include
From each Toastmasters club in good standing at the time of
the District Council meeting:
 President
 Vice President of Education
1. Each club President and Vice President of Education in
attendance is entitled to one vote.
2. If either or both officers cannot attend, they may designate, in
writing, any other active member of their club to act as proxy.
3. If one of these officers is not in attendance and has not
designated another club member as a proxy, the officer or proxy
in attendance shall be deemed to hold the proxy of the other
and may, therefore, cast two votes for the club.
4. No member may cast more than two club votes, even if he or
she is a member of more than one club.
5. The proxy holder must present the proxy assignment to the
Credentials desk in paper form (i.e. print out an e-mail) or forward the e-mail to the credentials chair on site.. All proxies must include the signed or typed name of the club officer making the
assignment.
Current District 4 Executive Committee
members:









District Director
Program Quality Director
Club Growth Director
Public Relations Manager
Immediate Past District Governor
Division Directors
Area Directors
District Administration Manager
District Finance Manager
1. Each District officer is entitled to one vote,
which must be cast in person.
2. Proxies are not accepted for District Officers.
3. A District Officer may also hold up to two club
votes (as described in the left
column),
therefore a District Officer may cast a total of
three votes.
Check in by 2:00 PM at the Credentials Desk
Address : 2151 Laurelwood Rd Santa Clara, CA 95054
All club Presidents, Vice Presidents of Education, proxy-holders, and District Officers:
Check in at the Credentials Desk and sign for your ballots by 2:00 PM, at least 30 minutes before the business
meeting starts.
All Toastmasters who are planning to attend the Conference:
If neither your President nor Vice President of Education is attending, ask them to complete the proxy form for
you or another club member who will be attending.
Toastmasters International – District 4
Club Name: ____________________
Fall Conference, 2015 District Council Meeting Proxy
I hereby appoint to vote
Meeting.
Signed:
Officer: Club President [ ]
VP Education [ ] (Check one)
Club Number: __________________
as my proxy during the District Council
THE FOURCaster
THE FOURCaster
DISTRICT 4 EXECUTIVE COMMITTEE
DISTINGUISHED TOASTMASTERS
Congratulations to the following members who have
recently earned their Distinguished Toastmaster Award.
 Karthik Lakshminarayanan
 Wiliam Humphrey
 Yu Iu
 Melvin Lee
 Demi Chizgi
 Joseph Garza
 Hari Sanghvi
 Karthik Kalpat
 Alvin Zachariah
 Kristian Salvesan
D4TM SOCIAL MEDIA MASHUP
FOLLOW US TO STAY UP TO DATE!
District Director:
Katherine Pratt, DTM
dd@d4tm.org
Program Quality Directors:
North: Aubrey Carrier, ACS, ALB
South: Mythili Prabhu, DTM
quality@d4tm.org
Club Growth Directors:
North: Keith Worrell, ACS, ALS
South: Dave Spence, DTM
growth@d4tm.org
PR Manager:
Kavitha Badhri, ACB, ALB
pr@d4tm.org
Immediate Past District Governor:
Bina Mehta, DTM
Administration Manager:
Jayashree Rangarajan
admin@d4tm.org
Website
Finance Manager:
Christine Mamuad
finance@d4tm.org
Parliamentarian & Coordinator:
Tony DeLeon
Facebook
Meetup
Logistics Manager:
Matthew Birmodiz
REGISTER HERE
Created By:
Kavitha BM
and
Ram Sachdev
THE F URCaster
Fall 2015