Feb 11, 2010 Meeting Agenda

INFORMATION TECHNOLGY COMMITTEE Conference Call Meetin
http://navyleague-itc.nlus.us/about.shtml
DATE: TIME: Conference Line: Pass code: Thursday, February 11, 2010 (second Thursday of each month) 6:30 PM EST, 5:30 PM CST, 3:30 PM PST 800‐914‐8405 2541965 A G E N D A 1.
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Approval of Minutes of January 14, 2010 Introductions Report of VP Tom Jaffa: Committee appointments, Steering Committee actions, et al. National Committee Appointments 5.
Mackie Awards status (General Discussion) 6.
Approval of Twitter and Facebook Policies (Semerad/Pang) 7.
Progress of Remote assistance to the Navy League Staff (Semerad) 8.
Council Website Initiative (Clarification of Dowell report 1/14/2010) 9.
Council Alert (Waylett) 10.
History Project status (Semerad) 11.
Old business 12.
New business 13.
a. Navy League's presence on the European business network. Discussion and/or
recommendation of http://www.xing.com/net/nlus (Hobart) b. HQ server update to Online Community Adjourn. Next meeting: Thursday, March 11, 2010 at 6:30 PM EST, 5:30 PM CST, 3:30 PM PST
INFORMATION TECHNOLOGY COMMITTEE Conference Call Meeting January 14, 2010
CALL TO ORDER Proposed 2010 Chairman, Lisa Macklin called the meeting to order at 3:38 p.m. PST.
ROLL CALL Y – Yes N – No Y Y Y Y N N N Y N Y Y Macklin, Lisa, Chairman Samuels, Ivan Semerad, James Looney, Glenn Pang, Patrick Ponto, Roger Jones, Chris Wills, Duane Mitchell, Charlie Jaffa, Tom – NL Vice President Waylett, Bill ‐ NL HQ N N N N N N N N N Y N Behr, Denny [Proposed 2010 member] Harper, Ann [Proposed 2010 member] Hobart, Phelps [Proposed 2010 member] Easton, John [Proposed 2010 member] Thys, Daniel[Proposed 2010 member] Visneski , David [Proposed 2010 member] Whilhite, Doyle [Proposed 2010 member] Dowell, Richard – Best Managers Stricker, Rick – Webslingers Web Dev. Johnson, Gary ‐ Training Technology Corp. Kendall, Jim – Telebyte NW Internet Svcs. AGENDA 1.
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MINUTE APPROVAL Minutes of the December 11, 2009 board meeting were read and approved. Motion made by LOONEY to accept minutes. Motion seconded by SEMERAD. Motion carried on a unanimous affirmative vote. 1. INTRODUCTIONS Introduced all call attendees, noting that DOWELL, PANG, PONTO and THYS would not be on the call due to scheduled conflicts. 2. REPORT OF NAT’L VP TOM JAFFA JAFFA reported on his meeting with the Steering Committee last week. Stated there are changes at HQ with a new President, new Exec Director and loss of staff. Has requested confirmation of committee chairs. Recommend we move forward with the proposed goals and leadership of the Committee in the interim. Assured ITC that HQ is following through with getting help with the web situation and is appreciative of ITC’s willingness to step in and assist. Conveyed importance to Steering Committee how important that we move forward with IT issues. Presented the IT Goals and Report at the meeting and stated that selection of a web manager is imminent. Was pleased to report that the ITC has moved up to forefront of importance. NLUS_ITC Meeting Minutes Introductions
Report of VP Tom Jaffa Action items Mackie Awards status Discuss Twitter/Facebook policies Discuss Wiki Remote ITC assistance to HQ Staff Page 1 8. Council websites 9. Council Annual Report 10. OLC council membership report 11. History Project status 12. Old business 13. New business 01/14/2010 3. ACTION ITEMS and 7. REMOTE ITC ASSISTANCE TO HQ SEMERAD reported that HQ received resumes from two volunteers (Charlie Mitchell and Rick Stricker, WebSlingers) to provide remote web services. SEMERAD reported that an ITC Subcommittee met to recommend Stricker. SEMERAD met with Executive Director SAPP and National President BRANCH to move this initiative along. WAYLETT reported that SAPP is looking to fill position – has resumes; and that Council Guide/Workshops need to be posted. WAYLETT also reported there are three functions to be satisfied: 1) Provide office hands‐on pc maintenance (staff issues). Current contract with CWPS for field support, Windows updates, virus protection, etc. 2) Webmaster (Mescus/Chairez performing), getting input from council and posting to web site. Need someone to optimize website capabilities. Will use Ron Trickett or receptionist (Evan) in the interim. 3) New opportunities: Expand role as a enterprise webmaster optimizing resources such as Facebook and Twitter. ACTION ITEM: JAFFA will make recommendation to SAPP to allow STRICKER remote access until he moves forward the actual hiring of a Webmaster. JAFFA will deliver message to BRANCH.
4. MACKIE AWARD (Status) 5. FACEBOOK and TWITTER POLICIES 6. WIKI.ORG 8. COUNCIL WEBSITES MACKLIN reported that HQ received 13 submissions (12 websites, and one yahoo news group) for the Mackie Website award. HQ forwarded to SAMUELS who performed an initial screening for compliance with award criteria. Upon evaluation SAMUELS discovered submission forms failed to request the Council’s name and URL. SAMUELS returned his evaluation of the sites along with a request to HQ for form modification for next year. SAMUELS reported that the existing documents on the HQ site need to be cleaned up; i.e., delete lines in “red” (document is showing in Draft form not Final form). Has requested TRICKETT to make appropriate document changes. SAMUELS is working with new HQ staffer EVAN MARTELLA concerning qualification for award. Reiterating that if there are insufficient submissions – can’t give a 1st place award, if that’s the only submission. COMMITTEE is disappointed with so few submissions. Requested WAYLETT push out in Council Alert. LOONEY reported that there were 19‐21 submissions last year, and was concerned that Councils, having applied the new Preliminary Evaluation Criteria, were dissuaded or discouraged from completing their entry. Councils may have failed some criteria and facing a deadline could not effect fixes in time, so gave up. STRICKER has posted Mackie Awardees and updated 2010 Goals (attached). ACTION ITEM: Request STRICKER post corrected criteria to the ITC site. SEMERAD reported that sites are up: www.twitter.com/NavyLeagueUS and http://www.facebook.com/group.php?gid=128565494257 SEMERAD and PANG are revising the draft policies and will submit to ITC for final approval. Contingent on approval, ITC will submit to WAYLETT for submission to Council Alert in February edition. MACKLIN forwarded ITC members a copy of a USNSCC article concerning the use of Wiki. Wiki is a piece of server software that allows users to freely create and edit Web page content using any Web browser. No discussion or proposed action. MACKLIN reported on behalf of DOWELL/Best Managers, that he is providing new websites to 10 councils. MACKLIN asked if we need to discuss a time limit on the FREE initiative. DOWELL is pleased to continue to support the initiative. However he is concerned about diluting the efforts of the other ISPs. Discussion and agreement by the ITC to extend the date for FREE sites to May 31, 2010. ACTION ITEM: WAYLETT will announce deadline in next edition of Council Alert. NLUS_ITC Meeting Minutes Page 2 01/14/2010 New council sites from the IT Committee initiative are:
http://navyleague-williamsburgyorktown.org/ http://penbaynavyleague.org http://goldenislesnavyleague.org http://navyleague-stlouis.org (upgraded to custom) http://nlus-yumacouncil.org Other Councils adopting the new design: http://navyleagueaustin.org http://navyleaguesanfrancisco.org http://navyleaguedenver.org http://navyleaguekansascity.org http://placercountynavyleague.org 9. COUNCIL ANNUAL REPORT (Status) 10. ONLINE COMMUNITY (Status) 11. HISTORY PROJECT (Update) 12‐13. NEW/OLD BUSINESS 14. ADJOURNMENT NEXT MEETING MACKLIN reported no updates pending funding.
MACKLIN reported no updates pending funding.
SEMERAD reported that he is continuing to build base systems with structure for councils, which is organized by council code. Is coordinating this effort with ANN HARPER. Is working on new initiative through Metro‐Detroit council doing research on Chrysler convertible in 60s’ sponsored by Past National President James M Hannon Currently performing the research on topic and documenting. SEMERAD reported that he is ready for councils to begin submitting info via email to: nlushistory@cs.com May submit content now. This system is not yet web enabled, will only go into archive. SAPP wants SEMERAD to work with SACKS to get pallets out of warehouse and have that archived by March 2010. ACTION ITEM: WAYLETT to include email address for History Project Archive in next edition of Council Alert. No new or old business to report.
Meeting was adjourned at 4:36 p.m. PST
The next regularly scheduled meeting of the Information Technology Committee will take place via conference call on Thursday, February 11, 2010 at 6:30 PM EST, 5:30 PM CST, 3:30 PM PST. Lisa Macklin
Lisa Macklin, Chairman
NLUS_ITC Meeting Minutes Page 3 January 20, 2010 Date
01/14/2010 INFORMATION TECHNOLGY COMMITTE
http://navyleague-itc.nlus.us/about.shtml 2010 GOALS [Posted to ITC Site] Goal #1: Council Web Sites: Promote and encourage all Navy League councils to develop a web site. Councils are recommended to utilize vendors authorized under the Navy League approved Internet Service Provider requirements. a) Council web site projects should include development of a consistent council web site template, inclusion of web development software for council use, generic e‐mail for council offices, branding issues ‐ color, fonts, margins, pictures, etc., establishing performance metrics to track web site effectiveness and revenue. b) ITC will offer assistance to councils with existing websites for improvement. Goal #2: Navy League Online Community: Continue to monitor and make recommendations to the council membership reports in the Navy League “On Line Community” for the benefit of the councils. Goal #3: Services: Provide remote assistance to the Navy League Headquarters staff as needed or required. Goal #4: Council Annual Report: Build On Line Report and HQ Database in conjunction with History Project. Goal #5: Navy League History Project: Assist National Historian with the Navy League History Project as needed or required Goal #6: Internet Social Networking: Establish policy for Twitter, Facebook, and other networking sites as appropriate. http://www.facebook.com/group.php?gid=128565494257 www.twitter.com/NavyLeagueUS. NLUS_ITC Meeting Minutes Page 4 01/14/2010 2010 National Committee Appointments
INFORMATION TECHNOLOGY COMMITTEE:
Approved:
Chairman: Lisa Macklin
Vice-Chairmen: Ivan Samuels, James Semerad
Denny Behr, Richard Dowell, John Easton, Anne Harper, Gary Johnson, Jim Kendall, R.
Glenn Looney, Charlie Mitchell, Patrick Pang, Roger Ponto, Thomas Pruter, Dave
Shafer, Rick Stricker, Daniel Thys, David Visneski, Doyle Wilhite, A. Duane Wills, Roger
Wright
National Officer's Responsibility: Thomas E. Jaffa
Staff Responsibility: Bill Waylett
Proposed:
Chairman: Lisa Macklin
Vice-Chairmen: Ivan Samuels, James Semerad
Denny Behr, Richard Dowell, John Easton, Anne Harper, Gary Johnson, Jim Kendall, R.
Glenn Looney, Charlie Mitchell, Patrick Pang, Roger Ponto, Thomas Pruter, Dave
Shafer, Rick Stricker, Daniel Thys, David Visneski, Doyle Wilhite, A. Duane Wills, Roger
Wright,
Add: Phelps Hobart
Remove: Dave Shafer, Roger Wright
National Officer's Responsibility: Thomas E. Jaffa
Staff Responsibility: Bill Waylett