agenda - Sunrise Water Authority, OR

Transcription

Board of Commissioners: Regular meeting
Wednesday, January 27, 2016, 6:00 p.m.
AGENDA
CALL MEETING TO ORDER
Pledge of Allegiance
Approval of Agenda
Outstanding Items
PUBLIC COMMENT
Please sign the attendance sheet. Members of the public are welcome to speak for a maximum of
three minutes. Public comment provided at the beginning of the agenda will be reserved for
comment on special presentations, letters and complaints. Public comment related to specific
agenda items must be held until the board addresses that item.
FIRST READING AND PUBLIC HEARING ON ORDINANCE 2016-01, ADOPTING RULES
AND REGULATIONS FOR WATER SERVICE FOR THE SUNRISE WATER AUTHORITY AND
RESCINDING ORDINANCE 2013-03
1. CONSENT AGENDA
1.1
Approval of Minutes of December 16, 2015
1.2
SDIS Longevity Credit and Rate Lock Guarantee
1.3
Adoption of Resolution 2016-01, Authorizing Disposal of Surplus Property
2. DISCUSSION ITEMS
2.1
Financial Statements – December 2015
2.2
Acceptance of FY 2014-15 Audit
2.3
FY 2016-17 Budget Calendar and Budget Officer Appointment
2.4
Land Lease Renewal with Pacificorp
2.5
Amendment to ODOT Reciprocal Lease
2.6
Board Recruitment, and Secretary and Liaison Appointments
2.7
Appoint Board Members to CRWSC Work Group
2.8
2016 System Development Charges
3. STAFF REPORTS
3.1
Manager’s Update
3.2
Engineering & Construction Reports
3.3
Operational Reports
4. BOARD BUSINESS
4.1
Board Calendar
4.2
Liaison Reports
4.3
Information Items
4.4
For the Good of the Order
5. EXECUTIVE SESSION
An Executive Session of the Sunrise Water Authority Board of Commissioners will be conducted
pursuant to 192.660(2)(a) To consider the employment of a public officer, employee, staff member
or individual agent.
REMOTE ACCESS FOR BOARD OF COMMISSIONERS MEETING:
Website: https://www.webex.com/login/attend-a-meeting
Meeting Number: 190 306 012
POSTED PER REQUIREMENTS, FRIDAY, JANUARY 22, 2016. The meeting site is accessible to persons with disabilities.
Requests for an interpreter for the hearing impaired should be directed to Cindy Richards at
503-761-0220 or crichards@sunrisewater.com at least 48-hours in advance.
PUBLIC HEARING
SUNRISE WATER AUTHORITY
REGULAR BOARD MEETING
January 27, 2016
SUBJECT
Rental Property Accounts
BOARD ACTION
REQUESTED
The Board of Commissioners is to convene a public hearing on Ordinance
2016-01
EFFECTIVE DATE
Second Reading to take place February 24, 2016
PRINCIPAL STAFF
PERSON
Kim Anderson, Government Relations Manager
DOCUMENTS
ATTACHED
Related Excerpt of the Rules and Regulations
Summary
BACKGROUND
The Board of Commissioners had determined the need to evaluate and
adopt a revised process for the management of tenant accounts. Ordinance
2016-01 formalizes the process by adopting amendments to the Rules and
Regulations related to tenant accounts.
As discussed previously, the number of tenant accounts continues to rise
and the amount of staff resources dedicated to managing these accounts is
exorbitant. The high turnover of tenant accounts impacts the workflow for
both the office and operations staffs by increasing:




The number of final meter readings;
The number of final bills generated;
Time spent processesing returned final bills and refund checks; and
The number of accounts sent to collections.
Moreover, there is a substantial amount of research required in determining
who is responsible for the water during any undefined period of time.
ANALYSIS
The approach approved by the Board for inclusion in the revised Rules and
Regulations is for all residential accounts to remain in the name of the
property owner. Administrative processes can be developed that will
address issues pertaining to tenant notification of shut-offs and other such
related issues that might arise.
Adoption of ordinances requires publication of notice and two separate
public hearings prior to adoption. This is the first public hearing on
Ordinance 2016-01.
January 27, 2016
Public Hearing
Page 1 of 4
OPTIONS
January 27, 2016
The Board of Commissioners is requested to open the public hearing on
Ordinance 2016-01 and direct the General Manager to read the ordinance
by title only.
Public Hearing
Page 2 of 4
Current Language
January 27, 2016
Public Hearing
Page 3 of 4
Proposed Language
January 27, 2016
Public Hearing
Page 4 of 4
Agenda Item – 1.1
M I N U T E S
A regular meeting of the Sunrise Water Authority Board of Commissioners was held on Wednesday,
December 16, 2015 at 6:00 p.m. at Sunrise Water Authority, 10602 SE 129th Avenue, Happy Valley,
Oregon, 97086.
Board Present: Ernie Platt, Chair; Ron Blake, Vice Chair; Keith Miller, Secretary; Terry Roskey;
Deanna Boast; Kevin Bailey; Steve Gaschler
Board Absent: None.
Staff Present: Wade Hathhorn, General Manager; Carol Bryck, CFO; Dan Fraijo, Operations
Superintendent; Kim Anderson, Government Relations Manager; Christin House, Customer Service
& Billing Manager; Cindy Richards, Administrative Assistant
Visitors Present: Ken Humberston, CRW Commissioner; Dave Gray, OLWD Board; Frank
Iranshad, Citizen
CALL MEETING TO ORDER 6PM
Platt called the meeting to order at 6:00 p.m.
APPROVAL OF AGENDA
Platt stated that items 2.2 and 2.7 both involve acting as the LCRB and suggested moving item 2.7
up after 2.2. He said that under 4.4 “For the Good of the Order” there would be a discussion on
the joint meeting with CRW the following Monday (December 21).
Hathhorn added item 2.8 for discussion of pre-purchasing of SDCs.
A motion to approve the agenda with amendments was made by Roskey and seconded by Gaschler.
The motion carried unanimously.
PUBLIC COMMENT
Iranshad explained he had a main break in a Sunrise easement in his driveway and wasn’t notified.
The leak continued for a few months but was fixed as soon as he realized it. He summarized his
understanding of the leak adjustment policy and stated that he was asking for a larger adjustment to
his bill. He reiterated his frustration that he wasn’t notified sooner. Platt asked if Iranshad had
talked to Staff. Iranshad replied affirmatively. Platt asked if Staff was prepared to talk about the
customer’s situation. House said she hadn’t prepared in advance but was able to pull Iranshad’s
account up while he was addressing the Board. House explained that the adjustment hadn’t been
processed yet, but she could calculate it for discussion purposes. Platt asked if she was comfortable
discussing the situation, and if she wasn’t he offered the possibility of addressing it at the next
meeting. Blake asked where the water meter is located. Iranshad gave a description, stating that the
meter is in the sidewalk, but the pipe from the meter to his house goes through Sunrise’s easement
in his driveway. Staff clarified that there is no easement associated with the home service line that
extends from the customer side of the meter to the property owners home, that in fact that pipeline
belongs to the homeowner and is their responsibility. They emphasized that Sunrise’s responsibility
for the water service ends at the meter.
Roskey commented that meters are only read once every two months, so it can be hard to notify
customers right away when a leak occurs. Platt suggested that Iranshad meet with Staff to further
discuss the issue and then come back to the Board in January to discuss the issue. House
summarized that the billing system is designed to find high-reads, but it’s not designed to review
individual consumption. She explained that Iranshad’s consumption was higher in June than it was
the previous year, but was well within the bounds of the normal usage range for his type of account.
She noted that if the consumption was seemed high to him when he received his bill he should have
alerted us and we could have done a leak check at the time, but Sunrise wasn’t contacted for several
months. When Sunrise was contacted a leak check was done. Iranshad agreed with House’s
summary and said that he agreed that part of the liability was his and asked the Board to understand
that the 60/40 policy may not be applicable in this case. He asked that the Board consider the
policy in the future maybe including the 60/40 plus the approximately $300 cost of hiring a leak
locator. Platt commented that it’s the customer’s responsibility to identify fluctuations in usage
because it isn’t possible for staff to know how customers are using their water. Hathhorn added that
normal usage during irrigation seasons can range from 10 to 80 units making it very difficult to
discern normal summer usage from a leak. Platt commented that the Board had to honor the policy.
Platt asked House if, given the process, there is anything that could be done differently. House said
she would consider adding an additional month to the adjustment. Platt agreed that given the
bimonthly billing cycle, he understands a leak might go undiscovered for a longer period of time and
allowed for an adjustment to include a fourth month. Platt stated that staff would be in touch with
him regarding the adjustment.
Iranshad commented that the easement in his driveway was due to a fire hydrant that was supposed
to be installed but never was. Platt stated that Iranshad should bring any documentation he has
regarding the hydrant to staff for discussion, as it is a separate issue from the leak adjustment and
could not be addressed during tonight’s meeting.
1. CONSENT AGENDA
Gaschler asked about the total construction cost for the Pump Station 15 project. Hathhorn
estimated it will be between $1.2 and $1.4 million.
Blake commented item 1.3 doesn’t indicate the location of Sunnyside Plaza Phase 2B. Platt said it’s
in the shopping center behind the new Walgreens.
A motion to approve the consent agenda consisting of the items listed below was made by Gaschler
and seconded by Bailey. The motion carried unanimously.
1.1
Approval of Minutes of November 18, 2015
1.2
Approval of Waterline Easement for Sunnyside Plaza Phase 2B Development
1.3
Acceptance of Water Mains and Related Facilities for Sunnyside Plaza Phase 2B
Development
1.4
Acceptance of Water Mains and Related Facilities for Wyatt's Park Subdivision
1.5
Approval of Engineering Design Services Fee
2. DISCUSSION ITEMS
2.1
Financial Statements – November 2015
Bryck commented that a report on the top users is forthcoming. A motion to accept the Financial
Statements was made by Miller and Seconded by Gaschler. The motion carried unanimously.
Minutes of December 16, 2015
Page 2 of 9
2.2
Approval Resolution 2015-16, Findings for Alternative Construction Methods
Platt convened the Local Contract Review Board for Approval of Resolution 2015-16, Findings for
Alternative Construction Methods and Approval of Equipment Procurement.
Hathhorn commented that the draft findings were presented in the previous meeting and left open
for public comment but that no public comment has been received. He said the final findings being
presented tonight are identical to the draft findings presented previously. Authorizing the findings
through Resolution 2015-16 allows Staff to move forward with contractor selection through
contract proposals, in accordance with the statutes and rules cited therein.
A motion to adopt resolution 2015-16 was made by Bailey and seconded by Miller.
Gaschler asked how price is established in the contract proposal process. Hathhorn said price is
part of the larger question asked of proposers, allowing for the combination of selection criteria, of
which price is only one, to be used for the selection of a contractor. The process allows for
determining what score will be assigned to price. He indicated in the last meeting our intent to
assign at least 50% of the score to price. In this process the engineers (Murray, Smith & Associates)
prepare 60% design drawings, which are included in the contract bidding documents. Hathhorn
stated that other factors outside of price would be included in the scoring such as past experience,
capacity to complete the job within the design schedule, and other criteria that are in process right
now, so price is just one piece of that.
Gaschler commented that once the contractor is selected, the price still isn’t final since there is more
design work to do, and once that is done the final price is negotiated, which, the agency would hope
is less, but in some cases it might be more. He asked how staff handles the final price negotiation in
that case. Hathhorn said it’s negotiated in the rules that the final price isn’t substantially different
from what’s presented in the solicitation, so for example the $1.2 to $1.4 million pump station
wouldn’t be turned into a $6 million tank. There is room to negotiate certain outcomes, but the idea
is to clarify the design with the contractor in order to minimize change orders. Hathhorn explained
that the rationale in choosing this selection process was to attempt to move forward quickly with an
aggressive construction schedule and to pre-qualify contractors in addition to selecting on price, in
order to include qualifications to reduce potential change orders. Gaschler asked if Sunrise has used
this process before. Hathhorn confirmed it has. Gaschler commented that he’s familiar with the
process but had never been through it so he is anxious to see how it goes. Hathhorn stated that
staff is using template documents from a similar project that included only 40% drawings to prepare
the construction documents.
Platt reminded the group that there is a motion on the table. The motion carried unanimously.
Hathhorn added that staff has been working extensively with legal counsel.
2.7
Approval of Equipment Procurement for Pump Station 15
Platt stated this is action is also under the Local Contract Review Board. Hathhorn summarized that
at the time the staff report was written, Staff was awaiting bid proposals but they are available now.
Hathhorn passed out copies.
Hathhorn summarized that staff sought quotes from four providers and three of the four responded
by the deadline. Staff has reviewed the bids and considered each of the bids complete. The low bid
was submitted by Triangle Pump at $132,461. Bailey asked why it was so much lower than the other
two. Hathhorn said it looked like they took the mark-up off the equipment and there was a lower
price for the services required for startup.
Page 3 of 9
A motion to approve the low bid offer for procuring two 100hp pumps for the Pump Station 15
project was made by Roskey and seconded by Gaschler. The motion carried unanimously.
Platt closed the Local Contract Review Board and returned to regular session of the Board.
2.3
Proposed Revisions to Landlord/Tenant Policy
Anderson commented that this issue was last discussed substantively in 2012. She passed along
some updated information provided by legal counsel and summarized that their recommendations
were included as an added item in the proposed revisions to the Rules and Regulations. Staff has
looked at moving away from allowing tenants to have their own accounts. She said this would
simplify the entire process of managing non-owner occupied accounts. Anderson noted that the a
significant benefit of leaving accounts in an owner’s name is that there is never any question as to
who is responsible for the consumptions associated with the property. She explained that there is
substantial resources dedicated to transferring accounts from owner to tenant and back to owner
each time a change in tenancy occurs, including sending staff out to read the meter, entering the
work order in the system, and processing final bills and collections.
Anderson said that we don’t have an accurate number tenant accounts in the system, but of the
average 150 finals per month about 30% of those are rentals. Hathhorn added that there are
complications with the system as well; it’s difficult to have consistent and accurate records of who
the tenant and owner is on any given account. It was noted that we spend an inordinate amount of
time on these finals with limited staff resources. Hathhorn said it would be one thing if there were
only two or so each month, but at this rate he felt we would have to consider adding staff just to
deal with them. Another problem he sees with the current process is that the property owner is
operating a revenue generating business which the rest of our customer base helps subsidize through
our services. He said staff could send a duplicate bill to the tenant and the owner/tenant agreement
between the two parties can dictate who is going to pay, but as far as Sunrise is concerned the party
ultimately responsible would still be the owner.
Platt asked if an owner wants their tenant to be responsible, how do we determine the cut off
between the tenant and the owner so that the owner can square up a final billing with the renter.
Anderson commented that the owner can read their own meter and call Customer Service with the
reading and a customer service rep can perform a basic calculation using an excel spreadsheet to
generate a billing amount.
Blake commented that he understands where staff is coming from but to him it’s a customer service
that is provided. Anderson reiterated that basically the owners are business owners and using us to
provide their service and they’re using more of our service than the other owners. Staff and the
Board discussed who would be responsible under the current policy if the tenant “jumps ship.”
Anderson said the proposed changes clear up ambiguities such as that.
House explained another complication that often occurs is when a tenant moves, by the time a final
bill goes out, typically an owner has refunded the tenant their deposit so they are unable to take the
payment for the final bill out of that deposit in which case the tenant would be sent to collections.
House commented that sending customers to collections isn’t a very good form of customer service.
Miller questioned the validity of the agreement that owners were asked to sign when the process was
last changed in 2012. Hathhorn replied that there were issues getting the agreements signed. Miller
commented that there didn’t seem to be much value behind the agreement as there are no
conditions to receiving water by signing the agreement. Hathhorn commented that this
conversation is exactly how complicated the issue became for staff. He said Sunrise provides water
Page 4 of 9
to a property, not to a person. He said the least complicated way to deal with it is to provide water
to the property owner, regardless of who inhabits the residence, and send a duplicate copy to the
property itself as well as the noted owner, wherever they may be. He commented that otherwise
Sunrise gets stuck in the middle of the relationship between the owner and the tenant.
Humberston suggested making the changes by ordinance. Anderson said it is part of the Rules and
Regulations which has to be passed by ordinance.
Gaschler asked if the owner doesn’t pay the bill, what action would be taken against the tenant.
Hathhorn said there are notifications that are required by law, and notice must be made to the
property and the registered owner. The way we go about shutting the water off meets those
notification requirements as well as the required amount of time for notification. In the event that
we become aware that we have shut off the water to the tenant, we would turn the water back on for
a period of five days to allow the tenant and the owner time to sort out payment. If it remains
unpaid after the five days Sunrise would have the legal right to shut the water back off, according to
Sunrise’s legal counsel. Platt commented that according to rental law in Oregon, owners are
required to provide water, so the shut off would fall on the owner. Anderson noted that all notices
will be sent to the service address and the owner, so the tenant will receive the bill, the past due
notice, and the second notice before the water would be turned off, so the tenant would have ample
time to contact the owner regarding the payment.
A motion directing Staff to prepare an ordinance amending the rules and regulations to reflect the
changes to rental property accounts was made by Roskey and seconded by Bailey.
Hathhorn commented that he understood Blake’s concern regarding providing customer service, but
the problem is there are some landlords who want to use this organization as a punitive means for
shutting off the tenants, treating them badly, or getting out of being responsible for paying the bill.
Motion carried unanimously.
2.4
Shut-Off Process
Hathhorn explained that shut offs are the only means we have to enforce collection but shutting
customers’ water off is pretty punitive. Hathhorn provided an overview of the time associated with
processing shut offs compared to the amount of money that is actually recovered from the process.
He stated that the agency currently collects about $7.5 million in water sales, and estimated that the
total collected from shut-offs to be less than $20,000, which is less than what is written off each year
for leak adjustments. Hathhorn summarized that currently there are approximately 100-150 shutoffs each month, and Staff dwindles that number down to around 20 by the time shut-offs actually
occur. He described the current process and the significant amount of staff time dedicated to it,
including at least one entire business day for both field and customer service staffs, and over time
for one CSR and one Water Distribution Operator. Hathhorn described the typical “shut-off day.”
Hathhorn explained that the typical reason for a shut off is that the customer has forgotten to pay
the bill or that the customer is living paycheck to paycheck. He explained the fees associated with
water shut-off could range from a $5 late fee to a total of $255 between the late fees and the afterhours call-out fee for having the water turned back on after-hours. Hathhorn said that from what
we can see, these penalties and punitive processes do nothing to change the behavior of customers.
Hathhorn summarized that the requested action is to decrease, suspend or remove the after-hours
fee ($200), and allow Staff time to test various methods for shut-off which might include skipping
shut-offs some months or sending accounts to collections.
Page 5 of 9
Gaschler asked if payment plans are available. Anderson said in most cases payment plans are
available if customers call before the shut-off takes place. Gaschler reiterated the after-hours callout process and associated fee and commented that it’s punitive and too high.
Blake commented that charging a customer $200 when they don’t have the money to pay their bill as
it is isn’t right. Miller commented on the public perception, and that while he understands there is a
cost associated with the process, Sunrise isn’t in the business of collecting fees. Hathhorn
summarized that this is a low value exercise with no benefit in the long run. Platt said generally he
understands the point and would understand removing the fee, but if we don’t charge something the
rest of our customer base is covering the cost. Hathhorn suggested studying the demographic of the
customers involved which may take several billing cycles. Roskey stated that Damascus had a fee
charged to turn the water off but not to turn it on, and the same people were turned off each month
and expected “curb service” to pick up payments. Hathhorn commented that Sunrise no longer
accepts payments at the door due to the risks and liability associated with doing so.
A motion to remove the $200 fee and direct staff to work toward a better solution and return with
suggestions was made by Boast and seconded by Roskey.
Bailey commented that he is for waiving the fee and looking for alternatives, but does not want to
dismiss the turn off process altogether. Roskey withdrew his second. Boast withdrew her motion.
A motion to suspend the $200 call-out fee and direct staff to develop an alternative process for
Board approval was made by Miller and seconded by Bailey. The motion carried unanimously.
2.5
Staffing and FY 2015-16 Personnel Services Budget
Hathhorn commented that there has been a number of staffing issues this year including turn-over
and interruptions due to medical issues. Trying to make everything work amid a pressing problem of
growth this spring, and in anticipation of integration with CRW left us short staffed. He
commented that the agency needs services put back into place.
Hathhorn highlighted some of the key areas he believed to be lacking in staff. Specifically he noted
that the last Sunrise finance employee would be leaving at the end of December, and those services
are essentially being “contracted” through CRW at this time. He noted that Bryck had her hands
full and that taking the financial operations physically off of the Sunrise site had posed its own
problems, such as the tracking and reconciliation of cash. He commented that he didn’t have reason
to believe anything nefarious was going on, but Sunrise simply hasn’t had the staffing to be on top
of cash reconciliation. He noted that another key factor with not having accounting staff located at
Sunrise’s office has been inconsistencies with cash processing that occurs on a daily basis. Hathhorn
stated that two things have to happen, daily cash processes and AP/paying bills, and that we this
must occur consistently during a year when it is anticipated that we’ll have as much revenue from
SDCs as from water sales.
The other portion of the financials is the general ledger. He noted that this may or may not require
hiring another senior accountant.
He explained turn-over in the Technical Services area with the loss of a staff engineer. He is looking
at the possibility of a beginning-level engineer and some additional development support. Hathhorn
reported that the staff engineer that left previously was looking to return to her position.
Hathhorn said normally this wouldn’t be a conversation he would bring to the Board, but he
believes he will be going beyond the projection of the personnel services budget which would be an
additional one to two FTEs. Bryck commented that could mean a supplemental budget or could be
handled as a transfer of dollars from another item already budgeted for to personnel services.
Page 6 of 9
Roskey asked which was easier. Bryck said a transfer is easier, because a supplemental budget
requires public hearings. Hathhorn said his plan would be to restore the staff engineering positon, a
GIS technician, two accounting positions and one field staff, which would take us two FTEs over
the budget for half the year.
Platt asked Bryck which option she thought was most feasible. Bryck commented she believed a
transfer would be feasible. Platt asked the Board if anyone took issue with any part of this proposal
or if they were willing to direct staff to find a way to implement it. Hathhorn commented that the
Board can give a directive then he would come back with specific numbers, anticipated salaries, etc.
Bryck commented that the budget adjustment would be by resolution, and would just need to be
done before overspending in any of the categories. Platt commented this is December so the
numbers would have to bring back by January. Bryck commented that it would more likely be
March.
2.6
Escrow Reporting Fee
Anderson commented this is just a clean-up item. Platt commented that he sold a property in
another district and escrow said they weren’t required to address outstanding water accounts. A
motion to stop charging the escrow reporting fee was made by Roskey and seconded by Blake. The
motion carried unanimously.
2.8
Pre-Payment of SDCs
Hathhorn summarized that each year the SDC is adjusted by an approved methodology. In
addition, developers and builders are sent a letter notifying them of the change. It has become
common for them come in for pre-development application, but now we have people coming in
saying they’ll be building in spring, and would like to come in and pre-pay for the SDCs to “lock-in”
the current rates before the increase.
Platt said he would agree with issuing pre-paid SDCs under the condition that they can turn in plans
for plan review and an address and lot number have been assigned. He added that he would also be
comfortable transferring the pre-paid credit to another property as long as the other property is in
the same subdivision and has also been issued an address and lot number.
Hathhorn said this issue is similar to the SDC credit issue of recent Board meetings. He noted there
are problems with leaving issuing these open-ended.
Platt added the caveat that they’d be non-refundable.
3. STAFF REPORTS
3.1
Manager’s Update
Hathhorn said a special meeting will take place on February 10 to approve the intent to award the
contractor for the Pump Station 15 Project. That gives Staff two weeks to negotiate the contract
and present it to the Board at the regular meeting on February 24. Platt reiterated that the special
meeting for January isn’t going to happen.
Hathhorn commented that he’d already discussed staffing. There hadn’t been any major main
breaks yet in spite of cold weather. Coordinated master planning with CRW will continue into
spring. Staff is working with CRW on a coordinated grant for the construction of a new ASR well.
Staff is also working on a grant application for a purple pipe study as well.
Hathhorn stated the discussion of finding a new location for Sunrise is becoming more pressing. A
discussion ensued regarding the value of the Armstrong Circle property and a property in
consideration near Rock Creek Middle School. There was discussion around the reasons the
Page 7 of 9
Armstrong Circle property wouldn’t suffice. Hathhorn said he thought the opportunity to move is
growing. Platt asked if the Board is suggesting that Hathhorn start entertaining buying a property.
Hathhorn commented that Staff might come back to the next meeting with a survey of available
properties. Platt commented that the Board would be anxious to look at anything.
3.2
3.3
Operational Reports
4. BOARD BUSINESS
4.1
Board Calendar
Platt added the joint meeting with CRW to the calendar on December 21 at 5:00 p.m. The meeting
will be held at CRW and food will be provided. Additionally, there will be a special meeting
regarding Pump Station 15 on February 10. The CRWSC meeting on January 11 was missing from
the calendar. The meeting will take place at Sunrise.
4.2
Liaison Reports
Boast and Miller had nothing to report.
Blake said only one citizen representative from the budget committee showed up to OLWD. They
passed a resolution to increase the service charge by 4%. The Board was presented the FY 2014-15
audit and they asked that it be brought back the following month so there would be more time to
approve it. OLWD and OLSD are still moving forward with their consolidation. The CRBC
meeting is tomorrow. Platt added that Jim Martin from OLWD had indicated to him that the
intention is that the consolidation will be on the May ballot.
Roskey reported that Boring approved their audit. They are looking to piggy-back with a larger
agency on the purchase of new 800-radios.
Bailey reported that Happy Valley heard public comment on the Scouter’s Mountain development
plans and decided to continue the hearing on it until February. There was also a discussion on
marijuana facilities and Tri-met extending their bus routes.
Platt reported that a special meeting was held at CRW on November 23. At that meeting the Board
acknowledged that the elections for officers back in July were concducted by a secret ballot, so they
re-opened the issue and elected officers. Humberston removed his name as Chair, and Kalani was
elected Chair. Naomi Angier was elected Secretary and Larry Sowa was elected treasurer. The
Board also discussed capital improvement. CRW’s regular meeting was devoted to presentations on
the south side service area project by Bryck and Staff Engineer, Bob George. A comprehensive list
of projects and timelines was discussed. They also received their audit report with a modified
opinion, meaning it was clean. Platt said General Manager Lee Moore made a special point of
clarification that the 152nd Reservoir is in the list of projects, but that doesn’t mean CRW won’t be
collaborating with Sunrise on that project.
Platt reported that business at Damascus is quiet but 123 properties have been authorized to
withdraw under ORS 222 but to perfect that withdrawal the property owners need to present a
survey and legal description of their property for the State Department of Revenue to finalize
withdrawal. The City has said they’re not going to provide the surveys and legal descriptions so each
property owner will need to do so. A motion was made for the City to pay for it and the motion
failed five to two. Platt said someone commented that by taking that action the City guaranteed
themselves 123 votes against them next May.
Page 8 of 9
4.3
Information Items
Platt pointed out an article reporting that Lake Oswego and Tigard are close to project completion.
Water Rights have yet to be settled.
4.4
For the Good of the Order
Hathhorn reported that he was invited to a City of Happy Valley meeting regarding pre-proposal of
a right of way fee. City staff indicated that they intend to impose a 5% fee on revenue generated
within the City. They asked if that creates issues for Sunrise and Hathhorn said the fee would be
passed on to customers within the City of Happy Valley and asked if the City would wait until the
beginning of the fiscal year to impose the fee so Sunrise has time to inventory which customers are
in the City of Happy Valley.
Platt stated that he would like each Commissioner to work on a set of questions for discussion at the
joint meeting of the CRW and Sunrise Boards on December 21. Platt said he had received a copy of
the meeting agenda the day before and he passed it out. Platt questioned why the meeting will be
taking place under executive session and he didn’t think it was necessary unless it gets into specific
personnel of either agency. There is also the potential for executive session if there is discussion
around a contract for buying water from SFWB. The Commissioners read the agenda silently. Platt
commented that now is the right time to have this discussion and have some affirmation of where to
head with the 190 agreement. Platt asked that the Commissioners get back to him by 5:00 p.m. the
next day if needed. The Board discussed potential questions that might arise during the joint
meeting. Roskey commented that it was an ambitious list for a two hour meeting. Hathhorn
commented that one of the discussions might be the objective of the 190 agreement – is it in
preparation for a future merger or is it to cut costs through shared resources? There was a
discussion about the history of the two agencies prior to the 190 agreement. Platt directed the
Board to read the agenda again and let him know if there were any topics missing from the list.
Roskey asked if the meeting notice had gone out showing executive session. Platt confirmed it had.
5. EXECUTIVE SESSION
At 8:57 p.m. the Board entered executive session pursuant to 192.660(2)(a) To consider the
employment of a public officer, employee, staff member or individual agent.
The Board returned to regular session at 9:15 p.m.
Platt adjourned the meeting at 9:15 p.m.
ERNIE PLATT, CHAIR
__________________, SECRETARY
Page 9 of 9
Agenda Item – 1.2
January 27, 2016
SUBJECT
SDIS Longevity Credit and Rate Lock Guarantee
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to approve the Longevity Credit
and Rate Lock Agreement
EFFECTIVE DATE
January 27, 2016
PRINCIPAL STAFF
PERSON
DOCUMENTS
ATTACHED
Longevity Credit and Rate Lock Agreement
SDIS Revised Invoice #1
Summary
BACKGROUND
SDIS is the provider for Sunrise’s liability insurance. As an added incentive
to continue our coverage with the agency, they offer a rate longevity credit
and rate lock guarantee. Sunrise Water qualifies to receive this benefit due
to continuous participation in the program since January 1, 2011. This
program is renewed on a biennial basis.
ANALYSIS
As shown on the SDIS Revised Invoice #1, the longevity credit will result
in a refund to Sunrise of $4,821.50 in 2016 and an additional refund of
$4,821.50 in January of 2017. In addition, participation in the program also
assures that rates will not increase by any more than 5% during the second
year of the program. If we chose to shift insurance coverage to another
provider, we would be required to refund the credit issued plus interest at
the rate of 5%. Participation in the program requires Board approval and
execution of the Longevity Credit and Rate Lock Agreement.
OPTIONS
The Board of Commissioners may:
Approve participation in the Longevity Credit and Rate Lock
Guarantee program; or,
Choose not to participate in the program.
STAFF
RECOMMENDATION
Staff recommends that the Board approve participation in the SDIS
Longevity Credit and Rate Lock Guarantee program and execute the
Agreement.
January 27, 2016
Agenda Item 1.2
Page 1 of 1
Agenda Item 1.3
January 21, 2016
SUBJECT
Adoption of Resolution 2016-01, Authorizing Disposal of Surplus Property
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to adopt Resolution 2016-01
declaring the Ricoh printer as surplus property and authorizing disposal per
approved policy.
EFFECTIVE DATE
January 27, 2016
PRINCIPAL STAFF
PERSON
Cindy Richards, Administrative Assistant
DOCUMENTS
ATTACHED
Resolution 2016-01
Agenda Summary
BACKGROUND
In late 2013, the agency purchased a multi-function Konica printer due to
the deterioration and ongoing repair demands of the Ricoh multi-function
printer that was in use at the time. Staff has continued to use the Ricoh on
a limited basis as a “back up”; however, due to the billing system
conversion and other factors, it is seldom used but continues to occupy
space required for other purposes.
ANALYSIS
The Ricoh printer is now nearly 10-years-old and is beyond its useful life.
The recommendation is to surplus the printer and authorize disposal at the
General Manager’s discretion.
OPTIONS
1) Adopt Resolution 2016-01
2) Do not adopt Resolution 2016-01
STAFF
Adopt Resolution 2016-01, and direct the General Manager to dispose of
RECOMMENDATION the Ricoh copier at his discretion.
January 27, 2016
Agenda Item 1.3
Page 1 of 2
RESOLUTION 2016-01
A RESOLUTION OF THE SUNRISE WATER AUTHORITY IDENTIFYING SURPLUS
PROPERTY NOT PRESENTLY NEEDED FOR PUBLIC USE, AND AUTHORIZING THE
DISPOSAL OF THE SURPLUS PROPERTY LISTED BELOW.
The Board of Commissioners of the Sunrise Water Authority hereby resolves as follows:
Section 1. The Authority owns the following property and said property is not needed for a
public use.
Ricoh 3260 Multi-Function Printer
Section 2. Pursuant to ORS 279.820(a)(d), the General Manager is hereby authorized to
dispose of the aforesaid property per appropriate processes identified in the Sunrise Water Authority
Disposal of Surplus Property Policy.
Resolution moved by
. Seconded by
.
Adopted by the
th
Board of Commissioners of the Sunrise Water Authority this 27 day of January 2016 by the
following vote:
Ayes
Nays
Ernie Platt, Chair
, Secretary
January 27, 2016
Agenda Item 1.3
Page 2 of 2
Agenda Item – 2.1
January 27, 2016
SUBJECT
Financial Statements – December 2015
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to accept the financial statements
as presented.
EFFECTIVE DATE
January 27, 2016
PRINCIPAL STAFF
PERSON
Carol Bryck, Chief Financial Officer
DOCUMENTS
ATTACHED
Meters Sold by Month and Size
Meter Sales December 2015
Cash Balance Report
Bank Reconciliation as of December 31, 2015
LGIP for as of December 31, 2015
Check Report – December 2015
Credit Card Statements – November 30, 2015
Revenue vs Expense by Fund and Acct Type
Consumption by Class - pending
Summary
BACKGROUND
The above listed financial statements are presented to the Board each
month. We are continuing to find improvements in the format of data
presented to the Board in ways that are beneficial to discussions and
decision making.
I am continuing to work on reporting of Consumption and Revenue by
Class to assist with analyzing and following trends in our billing cycles.
OPTIONS
January 27, 2016
None.
Agenda Item 2.1
Page 1 of 13
Meters Sold By Month & Size
Fiscal Year 2015-2016
Month
Upgrade
5/8" x 3/4" 3/4"
3/4"
July
August
September
October
November
December
January
February
March
April
May
June
40
32
56
27
37
43
-
Totals
235
1
2
1
4
-
40
32
56
27
37
43
235
2
3
2
6
January 27, 2016
1
1
1
-
-
Upgrade
3/4"
ERU's/Month 5/8" x 3/4" 3/4"
July
August
September
October
November
December
January
February
March
April
May
June
1"
-
3
Upgrade
1-1/2"
& 2"
3
3
3
8
Total
Gen. Fund
35,480
27,599
43,846
21,707
29,041
25,100
-
Total
SDC
$
$
$
$
$
$
$
$
$
$
$
$
336,320
303,697
452,256
218,052
331,116
359,382
-
Total Dollars
$
$
$
$
$
$
$
$
$
$
$
$
371,800
331,296
496,102
239,759
360,157
384,482
-
Last Year
Total
Meters
Diff.
47
34
31
13
13
15
30
11
29
31
14
63
(6)
1
25
14
26
29
(30)
(11)
(29)
(31)
(14)
(63)
(89)
-
-
-
41
35
56
27
39
44
-
$
$
$
$
$
$
$
$
$
$
$
$
-
-
-
242
$ 182,773
$ 2,000,823
$ 2,183,596
331
3"
Total
ERU's
Last Year
Total
ERU's
Diff.
+/- Mthly
ERU Avg.
Total ERU's
per Month Avg.
UpgradeUpgrade
1" & 1-1/2" & 2"
-
3"
Total
Meters
-
-
-
42
38
56
27
41
46
-
49
34
32
13
17
16
30
11
29
31
15
68
(7)
4
24
14
24
30
23
19
38
8
22
28
19
19
18
19
19
18
19
19
18
19
19
19
-
-
-
249
344
89
137
225
Agenda Item 2.1
Page 2 of 13
Meter Sales December 2015
Company
Happy Valley Station
Meter
Size
Subdivision
Happy Valley Mobile Food Units
DR Horton Inc
Morningside #22-24,72-74,94-96
DR Horton Inc
Morningside #22-24,72-74,94-96
Rock Creek Meadows #15-16,23-26
DR Horton Inc
DR Horton Inc
Taralon Greens #65-70,73-74
DR Horton Inc
Taralon Firs #4,6,7,16
I&E Construction
Crest View Townhomes #1-6
TA Liesy Construction
Volare #99-102
TA Liesy Construction
Volare Building #16
Canyon Crest Homes
Sunshine Ridge #46
Icon Construction
Hidden Falls Phase 2 #65,73
Double Down Develop Inc Kinser Estates #7
Double Down Develop Inc Ashlee Meadows #9,10
1"
5/8"
3/4"
5/8"
5/8"
5/8"
5/8"
5/8"
1"
5/8"
5/8"
5/8"
5/8"
Service
Type
Installation
Charge
Commercial
0
9 Domestic
6
8
4
6
4
1
2
1
2
$4,500
$2,700
$3,000
$4,000
$1,200
$3,000
$2,800
$500
$700
$1,000
$700
$1,000
Fire
Domestic
Domestic
Domestic
Domestic
Domestic
Fire
Domestic
Domestic
Domestic
Domestic
SDC
Reimb
$1,386.00
$8,316
$0
$5,544
$7,392
$3,696
$5,544
$3,696
$0
$924
$1,848
$924
$1,848
SDC
Improv
Pro-Rate
$10,728.00
$64,368
$0
$42,912
$57,216
$28,608
$42,912.00
$28,608.00
$0.00
$7,152.00
$14,304.00
$7,152.00
$14,304.00
Other
Total
$12,114.00
$77,184.00
$2,700.00
$51,456.00
$68,608.00
$33,504.00
$51,456.00
$35,104.00
$500.00
$8,776.00
$17,152.00
$8,776.00
$17,152.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
5/8" x 3/4"
3/4"
Upgrade 3/4"
1"
1-1/2"
Upgrade & 2"
3"
January 27, 2016
43
$25,100.00 $41,118.00 $318,264.00
$0.00
$0.00 $384,482.00
1
Agenda Item 2.1
Page 3 of 13
CASH BALANCES
31-Dec-15
December
November
October
$
10,156,014.06
9,966,071.69
9,022,863.35
$
841,689.59
870,685.38
849,122.17
$
4,652,162.35
4,304,873.28
3,972,146.43
$
1,609,597.74
1,608,806.64
1,608,105.45
$
17,467.31
17,467.31
17,467.31
17,276,931.05 16,767,904.30
14,417,653.45 13,910,015.14
2,859,277.60
2,857,889.16
0.00
0.00
15,469,704.71
12,613,045.46
2,856,659.25
0.00
GENERAL FUND --WELLS FARGO
CHECKING
9,466,473.49
$
L.G.I.P.
689,540.57
TOTALS
RESERVE FUND
CHECKING
$
338,008.77
L.G.I.P.
$
503,680.82
TOTALS
CONSTRUCTION FUND (SDC's) --1,241,551.16
WELLS FARGO
REIMBURSEMENT
WELLS FARGO
IMPROVEMENT
$
3,348,425.70
LGIP:
REIMBURSEMENT
$
33,931.62
LGIP:
IMPROVEMENT
$
28,253.87
TOTALS
REVENUE BOND DEBT SERVICE RESERVE FUND --CHECKING
$
5,727.02
L.G.I.P.
$
1,603,870.72
TOTALS
172nd ADVANCED FINANCING FUND
CHECKING
$
17,467.31
TOTALS
TOTAL ALL ACCOUNTS
CHECKING RECONCILIATION
LGIP RECONCILIATION
DIFFERENCE
January 27, 2016
$
$
$
$
Agenda Item 2.1
Page 4 of 13
BANK RECONCILIATION
As of December 31, 2015
BEGINNING
BALANCE
11/30/15
BALANCE PER BANK - WELLS SDC SAVINGS
BALANCE PER BANK - WELLS
BALANCE PER BANK - WELLS PR
TOTAL
78,081.41
13,518,423.67
13,596,505.08
CASH RECEIPTS
1,471,108.66
137,240.65
1,608,349.31
PLUS DEPOSITS IN TRANSIT
From prior month
Outstanding end of month
Outstanding end of month
231,554.56
123,940.25
(231,554.56)
(123,940.25)
26,811.89
LESS OUTSTANDING CHECKS
Prior Month
Current Month
(52,067.76)
52,067.76
OTHER RECONCILING ITEMS
PR, Taxes & PERS
CASH DISB.
482,031.92
137,240.65
619,272.57
ENDING
BALANCE
12/31/15
78,081.41
14,507,500.41
14,585,581.82
26,811.89
206,824.53
(206,824.53)
9,274.76
(9,274.76)
(11,100.54)
11,100.54
808.25
(808.25)
(983.73)
983.73
ADJUSTED BOOK BALANCE
13,910,015.14
1,321,651.14
814,012.83
14,417,653.45
BALANCE PER GENERAL LEDGER
General Fund (01-00-1025-001)
General Fund (01-00-1025-002) PR ZBA
Reserve Fund (03-00-1025-000)
SDC Construction (05-00-1025-000)
SDC Reimbursement (05-00-1025-001)
SDC Improvement (05-00-1025-002)
Revenue Bond Debt Service (07-00-1025-000)
172nd Ave Advanced Financing (08-00-1025-000)
BALANCE PER GENERAL LEDGER
9,276,865.53
367,246.42
78,083.33
1,201,819.16
2,962,806.37
5,727.02
17,467.31
13,910,015.14
777,633.63
137,240.65
6,008.74
39,732.00
307,536.00
1,268,151.02
588,025.67
137,240.65
35,246.39
760,512.71
9,466,473.49
338,008.77
78,083.33
1,241,551.16
3,270,342.37
5,727.02
17,467.31
14,417,653.45
Other Reconciling Items
January 27, 2016
Agenda Item 2.1
Page 5 of 13
LOCAL GOVERNMENT INVESTMENT POOL (LGIP)
ACCOUNT RECONCILIATION AS OF DECEMBER 30, 2015
FUND
BALANCE
10/31/15
TRANSFERS
OUT
TRANSFERS
IN
INTEREST
EARNED
BALANCE
11/30/15
GENERAL
G/L # 1-00-1030-000
689,206.16
(10.00)
0.00
344.41
689,540.57
TOTAL LGIP #5133
689,206.16
(10.00)
0.00
344.41
689,540.57
RESERVE
G/L #3-00-1030-000
503,438.96
(11.20)
1.47
251.59
503,680.82
TOTAL LGIP # 5422
503,438.96
(11.20)
1.47
251.59
503,680.82
SDC-IMPROVEMENT
G/L# 5-00-1030-002
28,244.89
(5.00)
0.00
13.98
28,253.87
SDC REIMBURSEME
G/L# 5-00-1030-001
33,919.53
(5.00)
0.00
17.09
33,931.62
TOTAL LGIP #5506
62,164.42
(10.00)
0.00
31.07
62,185.49
REVENUE BOND
DEBT SVC RESV
G/L # 7-00-1030-000
1,603,079.62
(10.00)
0.00
801.10
1,603,870.72
TOTAL LGIP #5134
1,603,079.62
(10.00)
0.00
801.10
1,603,870.72
TOTAL INVESTED
2,857,889.16
(41.20)
1.47
1,428.17
2,859,277.60
BALANCE
OUTPER LGIP
STANDING
STATEMENT TRANSFER
689,540.57
0.00
503,680.82
0.00
62,185.49
0.00
1,603,870.72
0.00
4
January 27, 2016
Agenda Item 2.1
Page 6 of 13
Accounts Payable
Checks by Date - Summary by Check Date
User:
Printed:
cbryck
1/20/2016 10:07 AM
Check No
47231
Vendor
No
1547
Vendor Name
Check Date
Check
Amount
Toyota-Scion of Gladstone
12/17/2015
29,138.27
29,138.27
Total for 12/17/2015:
47232
47233
47234
47235
47236
47237
47238
47239
47240
47241
47242
47243
47244
47245
47246
47247
47248
47249
47250
47251
47252
47253
47254
47255
47256
47257
47258
47259
47260
47261
47262
47263
47264
47265
47266
47267
1016
1017
1045
1611
1079
1082
UB*00221
1110
1104
1122
1126
1127
1139
1679
UB*00228
UB*00222
UB*00226
UB*00225
UB*00218
UB*00231
1099
1354
UB*00227
1271
1698
1103
1290
1647
1296
1699
1327
1335
1348
1350
1355
1371
January 27, 2016
AFLAC
Airgas USA, LLC
American Water Works Assoc
BenefitHelp Solutions
Don Calkins
Carson Oil Company
CHONG CHOI
Clackamas Cty-Dept of Finance
Clackamas River Water
Cobb Graphic Design
Comcast
Community Newspapers
Copytronix (CTX)
Creative Financial Staffing LLC
TAMISHA DUNN
CATHERINE ERICKSON
DERRICK L & JAMIE FOXWORTH
MARIA FRANCO
XIQIANG GUO
TRENTON & NICOLE GUTHRIE
City of Happy Valley
HD Supply Waterworks, Ltd
DORI HOPP
Iron Mountain
Clyde Jensen
Connie Johnson
Otto Keller
Leggett Asphalt
Lord & Associates, Inc
Mike McCowan
Metro Overhead Door, Inc
Miller Brothers Auto Parts Inc
Multnomah Heating & Cooling
Munnell & Sherrill, Inc
North Clackamas Cty Water Comm
NW Natural
Agenda Item 2.1
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
2,324.58
78.44
3,461.00
359.84
44.00
1,139.25
28.50
617.50
68,075.01
377.50
699.33
35.55
344.00
2,240.00
63.95
531.26
20.07
38.27
8.98
5.00
1,515.00
13,972.67
4.67
90.00
341.88
935.00
1,018.02
2,215.50
507.75
79.65
301.00
908.14
1,246.00
264.94
116,018.85
202.95
Page 7 of 13
47268
47269
47270
47271
47272
47273
47274
47275
47276
47277
47278
47279
47280
47281
47282
1383
1386
UB*00229
1432
1440
1587
UB*00230
UB*00223
1492
1538
1556
1571
1671
1593
UB*00224
OHA-Oregon Health Authority
Oregon Meter Repair, LLC
JOSH PECK
Platt Electric Supply
PNWS-AWWA
Ring Bender McKown & Castillo LLLP
JO ROBINSON
MARC SHRYER
Special Districts Insurance
Team Electric Company
UniFirst Corporation
Vanguard Cleaning Systems
Vortex Industries, Inc
Water Environment Services
PATRICK WEISS
Total for 12/18/2015:
47283
47284
1113
1422
120.00
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
12/18/2015
Recording Division Clackamas County Clerk
Petty Cash/Christin House
1,321.00
8.40
9.11
270.00
642.50
77.47
75.98
20,995.47
584.00
96.70
191.00
1,595.42
50.00
15.16
246,166.26
221.00
276.14
12/22/2015
12/22/2015
497.14
Total for 12/22/2015:
47285
1633
Michael Veele
757.00
12/29/2015
757.00
Total for 12/29/2015:
47286
47287
47288
47289
47290
47291
47292
47293
47294
47295
47296
47297
47298
47299
47300
47301
47302
47303
47304
47305
47306
47307
47308
1668
1016
1028
1040
1611
1701
1070
1082
1649
1679
1151
1209
1225
1354
1702
1331
1327
1121
1371
1424
1474
1703
1514
January 27, 2016
Accela, Inc. #774375
AFLAC
AnswerNet
AT&T Mobility
BenefitHelp Solutions
BioMED Testing Services, Inc
Brooks Products
Carson Oil Company
Clackamas River Water
Creative Financial Staffing LLC
Designing Stitches
General Pacific, Inc
Hach Company
HD Supply Waterworks, Ltd
I & E Construction, Inc.
Metereaders, LLC
Metro Overhead Door, Inc
City of Milwaukie
NW Natural
PGE
Cindy Richards
RPS Venture #2, LLC
Secretary of State
Agenda Item 2.1
7,875.67
14.28
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
558.08
905.37
931.98
29.00
3,930.00
723.68
48,892.89
1,400.00
70.00
3,456.00
742.67
2,109.30
922.87
4,542.89
349.00
2,041.99
1,194.08
24,890.45
100.00
3,621.32
550.00
Page 8 of 13
47309
47310
47311
47312
47313
47314
1491
1492
1539
1577
1593
1599
Special Districts Assoc of Oregon
Special Districts Insurance
Technocom, Inc
Verizon Wireless
Water Environment Services
Wichita Feed & Hardware Store
2,258.00
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
12/31/2015
76,126.00
546.00
246.04
50.00
6.25
Total for 12/31/2015:
Report Total (84 checks):
January 27, 2016
Agenda Item 2.1
189,083.81
465,642.48
Page 9 of 13
P-CARD NOVEMBER 2015 - PAID DECEMBER 2015
CARDHOLDER
WADE HATHHORN
WADE HATHHORN
WADE HATHHORN
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
KIM ANDERSON
DAN FRAIJO
DAN FRAIJO
DAN FRAIJO
DAN FRAIJO
DAN FRAIJO
DAN FRAIJO
DAN FRAIJO
DAN FRAIJO
TIM JANNSEN
TIM JANNSEN
TIM JANNSEN
TIM JANNSEN
TIM JANNSEN
TIM JANNSEN
JASON BAYNE
JASON BAYNE
JASON BAYNE
TRAVIS BRUCE
TRAVIS BRUCE
TRAVIS BRUCE
DON CALKINS
DON CALKINS
DON CALKINS
DON CALKINS
DON CALKINS
DON CALKINS
DON CALKINS
TYLER EHREDT
TYLER EHREDT
TYLER EHREDT
TYLER EHREDT
TOBY HENDERSON
TOBY HENDERSON
TOBY HENDERSON
PAUL PUUSTINEN
PAUL PUUSTINEN
PAUL PUUSTINEN
PAUL PUUSTINEN
CINDY RICHARDS
CINDY RICHARDS
CINDY RICHARDS
CINDY RICHARDS
BECKI WITT
BECKI WITT
BECKI WITT
DATE
VENDOR
2-Nov-15 GOOGLE SVCSAPPS_SUNRI
5-Nov-15 GOOGLE GOOGLE STORAGE
10-Nov-15 ELECTRONIC DATA SOLUTIO
14-Nov-15 BACKUPIFY
16-Nov-15 SUNSET GARBAGE COLLECTION
18-Nov-15 COMCAST CABLE COMM
28-Nov-15 HTTP://WEBEX.COM
25-Nov-15 SUNRIVER RESORT LODGE
16-Nov-15 BROWN AND CALDWELL
16-Nov-15 LINKEDIN.COM
16-Nov-15 PAYPAL PACIFICNORT
16-Nov-15 OREGON LIVE LLC
18-Nov-15 INDEED
18-Nov-15 CONSERVATION MART
19-Nov-15 OMFOA
27-Nov-15 BI-MART
30-Oct-15 HAPPY VALLEY ACE HDWR
30-Oct-15 HAPPY VALLEY ACE HDWR
2-Nov-15 HAPPY VALLEY ACE HDWR
3-Nov-15 CLACKAMAS FEED & PET SPL
12-Nov-15 WATER-WASTEWATER
24-Nov-15 OREGON ASSOC OF WATER UTI
11-Nov-15 WENDY'S #11364 CASCADE ST
13-Nov-15 SUBWAY
00293423
13-Nov-15 KIT CARSON RESTAURANT
13-Nov-15 ARCO#07006
14-Nov-15 RENAISSANCE
18-Nov-15 OLIVE GARDEN 00011585
9-Nov-15 TALBERT HARDWARE INC
23-Nov-15 HARBOR FREIGHT TOOLS 243
25-Nov-15 MILWAUKIE TIRE & AUTOM
10-Nov-15 THE HOME DEPOT 4040
3-Nov-15 AMAZON MKTPLACE PMTS
5-Nov-15 AMAZON.COM AMZN.COM/BILL
5-Nov-15 AMAZON.COM
10-Nov-15 POSTAL ANNEX
16-Nov-15 WATER-WASTEWATER
19-Nov-15 BI-MART
10-Nov-15 APL ITUNES.COM/BILL
12-Nov-15 AMAZON DIGITAL SVCS 866-2
17-Nov-15 APL ITUNES.COM/BILL
5-Nov-15 HOMETOWN HEARTH & GR
24-Nov-15 ELMERS FLAG AND BANNER LL
20-Nov-15 TALBERT HARDWARE INC
18-Nov-15 SAFEWAY STORE00012310
19-Nov-15 FRED-MEYER #0240
24-Nov-15 FRED-MEYER #0153
25-Nov-15 AMAZON.COM
10-Nov-15 TACO BELL #27516
DESCRIPTION
Google e-mail account
Google Storage
Terrasync/Pathfinder Office Class - T Ehredt
Terrasync/Pathfinder Office Class - D Calkins
Monthly online e-mail back-up
Bi-Monthly garbage service
Office Cable
Office DSL
Office Phones
Web Conferencing - monthly service
Lodging for Board - SDAO
Engineering Services
Employment Ad
Employment Ad
Employment Ad
Employment Ad
Employment Ad
Employment Ad
Employment Ad
Toilet Leak Detection Dye Tablets
Employment Ad
Employment Ad
Misc Supplies
Paint Supplies - Hydrant Maint
Paint supplies - Hydrant Maint
Straw for erosion control on scott crk main break - System Maint
Distribution Cert Exam Fee for Dan - Training
Confined space / competent person updates Paul - Training
Dinner while travelling to Project Mgmt Training
Dinner while in Seattle at Project Mgmt Training
Dinner while travelling from Project Mgmt Training
Gas while travelling from Project Mgmt Training
Hotel costs while in Seattle at Project Mgmt Training
Dinner for the 11/18/15 Board Meeting
concrete ready mix for meter repair list - Meter Maint
decal tools for removing sunrise logos - Shop supplies
New studded tires and balanced. for 493 beckys truck - Fleet Maint
Light bulbs for shop - Facility Maint
Zip ties for new radio install - Shop Supplies
Supplies for truck - Shop Supplies
Returned - truck organizer too small
truck organizer - Shop Supplies
Seat Covers - Fleet Maint
GPS Shipping w/insurance - Engineering Supplies
GPS rental - Engineering Supplies
Water dist test app - Training
CL2 granules for new construction - Shop Supplies
Apple Itunes, app for field staff iPads.
Microsoft Home and Business Word, Excel... - New Hire Computer
Replacement toilet parts for main office bathroom.
Microsoft Office 365 - Monthly Renewal - Used for field iPads.
Propane hose for tanks for heating pump stations and wells.
Insulation for Pump Stations to prevent freezing...
New U.S. Flag for Office
PS 7 project - Shop Supplies
water line for toilet in office - Facility Maint
shop supplies/ equ anti frz - Shop Supplies
shop supplies/ equ anti frz - Shop Supplies
Board Meeting Cookies
Staff meeting birthday cakes
gift cards for staff thanksgiving
2 label makers and labels for cindy and jennifer
Main Break -crew meals - Misc
Locate flags - Shop Supplies
Torch - Shop Supplies
CARD
AMOUNT TOTAL
175.65
1.99
835.00
835.00
36.00
249.94
252.94
255.70
886.27
58.00 3,586.49
169.00
169.00
169.00
507.00
200.00
299.00
90.00
90.00
(90.00)
175.00
26.28
175.00
400.69
75.00
175.00
64.99 1,680.96
21.98
5.28
28.82
4.79
9.99
15.06
95.00
150.00
330.92
3.96
12.88
16.26
10.02
537.86
183.95
764.93
23.78
6.99
446.02
476.79
7.97
9.29
19.77
37.03
(18.02)
34.08
165.41
136.00
388.63
95.00
12.97
814.07
6.99
124.99
10.87
6.99
149.84
22.99
22.32
56.90
102.21
53.84
7.99
9.98
15.96
87.77
11.98
19.98
425.00
155.14
612.10
44.73
9.99
18.99
73.71
9,223.82
January 27, 2016
Agenda Item 2.1
9,223.82
Page 10 of 13
Agenda Item – 2.2
January 27, 2016
SUBJECT
Acceptance of FY 2014-15 Audit
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to accept the Comprehensive
Annual Financial Report (CAFR), the required communication letter to the
Board, the management comment memo and the Independent
Accountant’s Report on the Agreed-upon Procedures.
EFFECTIVE DATE
N/A
PRINCIPAL STAFF
PERSON
Carol Bryck, Chief Financial Officer
DOCUMENTS
ATTACHED
None.
Summary
BACKGROUND
Sunrise Water is required by law to conduct an annual audit. Sunrise has
chosen to engage Merina & Company, LLP to perform this task.
ANALYSIS
The Comprehensive Annual Financial Report (CAFR) has been prepared by
Staff and audited by Merina & Company, LLP, and should be available by
the meeting (January 27, 2016). The CAFR is a more comprehensive
financial report than the standard audit Sunrise is required to complete.
The report is organized into four sections:
1. Introductory Section includes the transmittal letter and other
relevant organizational information to give users of the financial
report a broader understanding of Sunrise.
2. Financial Section contains the independent auditor’s report,
Management’s Discussion and Analysis (MD&A), the basic financial
statements, notes and supplementary information.
3. Statistical Section contains tables that depict the financial history of
Sunrise for the past ten years and the economic and demographic
information of the area.
4. Compliance Report Section contains audit comments and
January 27, 2016
Agenda Item 2.2
Page 1 of 2
disclosures required by State regulations.
The audit opinion is unqualified and states, “In our opinion, the financial
statements referred to above present fairly, in all material respects, the
respective financial position of the Authority, as of June 30, 2015 and June
30, 2014, and the respective changes in financial position and cash flows
thereof for the years then ended in conformity with accounting principles
generally accepted in the United States of America.”
OPTIONS
STAFF
RECOMMENDATION
January 27, 2016
None
Accept the Comprehensive Annual Financial Report (CAFR), the required
communication letter to the Board, the management comment memo and
the Independent Accountant’s Report on the Agreed-upon Procedures.
Agenda Item 2.2
Page 2 of 2
Agenda Item – 2.3
January 27, 2016
SUBJECT
FY 2016-17 Budget Calendar and Budget Officer Appointment
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to approve the budget schedule
as outlined and appoint Carol Bryck, CFO as the budget officer.
EFFECTIVE DATE
January 27, 2016
PRINCIPAL STAFF
PERSON
Wade Hathhorn, General Manager
DOCUMENTS
ATTACHED
Proposed Budget Calendar
Summary
ANALYSIS
In preparation for the FY 2016-17 budget planning process, the Board
needs to approve a budget schedule and appoint a budget officer.
Staff offers the attached schedule for consideration by the Board.
The first step in the budget process is to appoint a budget officer to manage
the process. Historically Sunrise’s Finance Director/Chief Financial Officer
(CFO) has served as the budget officer. Staff proposes that the Board
appoint Carol Bryck, CFO, as the budget officer.
OPTIONS
1. Approve the budget planning schedule as outlined and appoint Carol
Bryck as the budget officer; or
2. Do not approve the budget schedule as outlined; do not appoint Carol
Bryck as the budget officer.
STAFF
RECOMMENDATION
Approve the budget planning schedule as outlined and appoint Carol Bryck
as the budget officer.
Proposed Budget Calendar
FY 2016-2017
Budget review and adoption schedule: Budget Committee includes Board of Commissioners
*January 27, 2016 (Regular Board Meeting)

Board appoints Budget Officer

Schedule date for Budget Committee meeting(s) (by motion)
*February 24, 2016 (Regular Board Meeting)

Board appoints Budget Committee citizen members (by resolution)
April 13, 2016 (Publish notice not more than 30 days and not less than 10 days before meeting)

Publish Notice of Budget Committee Meeting
April 20, 2016

Distribution of Proposed Budget to Budget Committee members, copies available for public
(Proposed budget can be provided the night of the meeting)
*April 27, 2016 (Only one is required – all meetings must be noticed)

Budget Committee meeting – Receive the budget message, Approve budget or schedule
additional meetings if necessary
*May 4 and 11, 2016 – (Tentative) (Publish notice not less than 24 hours before meeting)

Budget Committee meeting(s) – Discuss, Approve budget or schedule additional meetings
May 13, 2016 (publish notice 5 to 30 days before hearing)

Publish Notice of Budget Hearing and Budget Summary
*May 25, 2016 (Regular Board Meeting)

Budget Hearing for FY 2016-2017

Adopt Budget for FY 2016-2017 by Resolution
July 15, 2016

Submit Adopted Budget document to State and other agencies
*meeting of the Board of Commissioners or Budget Committee
Agenda Item 2.4
January 27, 2016
SUBJECT
Land Lease Renewal with Pacificorp
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to approve the land lease with
Pacificorp
EFFECTIVE DATE
February 1, 2016
PRINCIPAL STAFF
PERSON
DOCUMENTS
ATTACHED
Proposed Lease Agreement with Pacificorp
Summary
BACKGROUND
Sunrise owns property atop Mt. Scott that is used (under lease) by a
number of cell tower and radio communication providers, including
Pacificorp (operational communications). The existing land lease with
Pacificorp has expired and continued on a month to month rental basis.
In 2012, Sunrise paid for consulting assistance to review our existing leases
and provide future guidance. In that review, it was established that the
existing Pacificorp lease forms and agreements were insufficient both in
detail and dollar amount, requiring updating at the next renewal period.
Accordingly, staff engaged in renegotiating the lease amount and terms in
order to upgrade the deal to industry standards. The revised (new) lease
arrangement has been reviewed by our legal counsel and is attached.
ANALYSIS
Highlights and changes in the new lease arrangement include:
• Monthly lease rate increase from $1,472.51 to $2,250
• Updates the mechanism for calculating rate escalation.
• Raises the level of liability insurance that must be carried by
tenant.
• Updates language related to the type of equipment that is
permitted to reflect current technology.
• Eliminates revenue sharing for this facility, which we never had
the capacity or knowledge to track or monitor.
• Incorporates language permitting Sunrise to validate market rates,
and potentially renegotiate, at each renewal period.
• Adds a cost recovery mechanism for Sunrise in the event the
tenant proposes changes at the site that require staff time for
January 27, 2016
Agenda Item 2.4
Page 1 of 2
•
•
review.
Substantially changes provisions related to tenant liability for
removal of equipment from the premises in the event of
termination or breach.
The tenant was required to provide an accurate legal description
and survey of the actual leased premises for our records.
OPTIONS
The Board of Commissioners may elect to:
Approve the proposed Lease Agreement.
Direct staff to continue negotiations on the lease under amended terms.
Not approve the lease and direct staff to begin termination of tenancy.
STAFF
RECOMMENDATION
Approve the proposed Lease Agreement with Pacificorp and authorize the
General Manager to sign the Agreement.
January 27, 2016
Agenda Item 2.4
Page 2 of 2
LAND LEASE AGREEMENT
THIS LAND LEASE AGREEMENT ("Lease") is entered into this _____ day of February 1,
2016
(the “Effective Date”) by and between Sunrise Water Authority, a municipal corporation of the
State of Oregon ("Sunrise") and PacifiCorp, an Oregon corporation ("Tenant").
RECITALS
A. Sunrise owns certain real property, more particularly described in the attached Exhibit A, all
of which are located on Tax Lot 100, located in the NW 1/4 S27, T1S, R2E, also known as the Reservoir
1 Property (the “Property”). Tenant leases from Sunrise that portion of the Property comprising
approximately 1834 square feet, together with existing non-exclusive utility easements (together, the
“Premises”) which is legally described in Exhibit B attached hereto.
B. Tenant is in possession of the Premises pursuant to that certain Lease Agreement dated April
1, 2004, as amended or extended (the “Prior Lease”), which expired March 31, 2014. This Lease replaces
and supersedes the Prior Lease with respect to the same Premises and Communication Facilities (as
defined herein).
C. Sunrise and Tenant now desire to enter into this Lease to provide for Tenant’s use of the
Premises on the terms and conditions herein.
AGREEMENT
Now, for consideration herein acknowledged, the parties agree as follows:
1.
Lease of Premises; Approvals.
(a)
Sunrise agrees to lease the Premises to Tenant and Tenant agrees to lease the
Premises from Sunrise on the terms and conditions set forth herein.
(b)
Sunrise agrees to reasonably cooperate with Tenant in obtaining, at Tenant's sole
expense, all licenses and permits or authorizations required for Tenant's use of the Premises from all
applicable government and/or regulatory entities (including, without limitation, zoning and land use
authorities, and the Federal Communication Commission ("FCC") (the "Governmental Approvals"), and
Tenant shall not commit the Premises to any obligation, financial or otherwise, without Sunrise’s prior
written consent, which Sunrise may condition on additional security.
2.
Term. The initial term of the Lease (the “Initial Term”) shall be five (5) years
commencing on February 1, 2016, and terminating at midnight on January 31, 2021, subject to Tenant’s
right to renew as provided in Section 6 below.
3.
Permitted Use. The Premises may be used by Tenant for the operation, maintenance,
repair, removal or replacement of Tenant’s telecommunication facilities, (including but not limited to
fiber optic, lease lines, antennas, microwave dishes, global positioning system antennas, wood pole,
equipment shelters and/or cabinets) and related equipment described in the attached Exhibit C (together,
the “Communication Facilities”), so long as Tenant’s use complies with all applicable governmental laws,
ordinances, rules and regulations. Any use of the Premises, other than the use herein described, must be
approved in writing by Sunrise. Tenant shall not add any additional Communication Facilities except as
specifically set forth in Exhibit C without Sunrise’s prior written consent, which shall not be
1
unreasonably withheld or conditioned. In no event shall Tenant expand its current use of the Premises in
any manner that would interfere with the use of the Property by Sunrise’s other tenants or by Sunrise.
4.
Rent.
(a) Base Rent. Commencing February 1, 2014 (“the Commencement Date”), Tenant
shall pay Sunrise base rent (“Base Rent”) in the amount of $2,250 per month. Base Rent shall be payable
on the first day of each month at the address specified in Section 13 below. Base Rent shall increase
annually, on the first anniversary of the Commencement Date and each year thereafter, by an amount that
is the greater of three percent (3%) of the base rent provided in the then concluding year of the Lease or
by a percentage equal to the unadjusted consumer price index for the preceding 12 months as published
by the United States Bureau of Labor (the “Adjustment”). The consumer price index refers to the
consumer price index for All Urban Consumers (CPI-U), U.S. City Average All Items Index 19821984=100. The parties shall use the January index for the base and comparison month. By way of
example, the increase, if any, in the rent coming due under the Lease in February 1, 2017 shall be based
on the percentage change between January 2016 and January 2017.
(b)
Additional Rent. Tenant shall pay as “Additional Rent” all other amounts due
under this Lease, including but not limited to its proportionate share of real property taxes, its personal
property taxes, and utility services. Road and site maintenance fees of $100.00 per month are included
within the Base Rent rate. Base Rent and Additional Rent shall be collectively referred to herein as
“Rent.”
(c)
Late Charges/Interest. In the event Tenant fails to pay a Rent payment within
fifteen (15) days of such due date, upon written notice to Tenant, Sunrise shall have the right to assess
Tenant a late charge in the amount of $200. In the event Tenant fails to pay any amount due under this
Lease after thirty (30) days’ prior written notice, such amount shall bear interest at the rate of 12% APR
until paid.
6.
Renewal.
(a)
Tenant shall have the option to renew the term of the Lease for four (4)
additional five (5) year terms (each, a "Renewal Term") so long as Tenant is not in breach of its
obligations under this Lease beyond any cure period set forth herein. Tenant shall give Sunrise not less
than ninety (90) days’ prior written notice of Tenant’s election to exercise such Renewal Term(s) as set
forth herein. Prior to initiation of each Renewal Term Sunrise shall have the option to review similar
leases to assess if the base rent is comparable to market levels. Sunrise will notify tenant of the intent to
renegotiate the base rent at renewal within 180 days prior to the expiration of the lease term. If Sunrise
does not notify Tenant of the intent to negotiate an adjustment in base rent within 180 days prior to the
Renewal Term the same terms and conditions as set forth herein shall apply to the Renewal Term,
including the annual Adjustment increase, such that the Base Rent for the first year of the Renewal Term
shall be the Base Rent for the previous year plus the Adjustment.
(b)
If Tenant shall remain in possession of the Premises at the expiration of this
Lease or any Renewal Term without a written agreement executed by Sunrise and Tenant, such tenancy
shall be deemed a month-to-month tenancy under the same terms and conditions of this Lease, except that
the Base Rent shall be double the then effective Base Rent for the period that the Tenant remains in
possession without a Lease, which shall in no case exceed 90 days. If a lease between the parties cannot
be negotiated within 90 days, Tenant will vacate the premises as called for under Section 9 of this Lease.
7.
Interference. Tenant shall not use the Premises in any way which interferes with the use
of the Property by Sunrise, or tenants or licensees of Sunrise, with rights in the Property. Tenant shall
promptly cure any interference within five (5) business days of written notice by Sunrise. Such
interference shall be deemed a material breach of this Lease if not cured within five (5) business days of
2
notice. In the event any of Sunrise’s other tenants interfere with Tenant’s operations, Sunrise shall use its
best efforts to eliminate such interference in a reasonable amount of time. Sunrise may impose
reasonable rules and regulations for use of the Property so long as such rules and regulations do not
substantially impair Tenant’s rights hereunder. Tenant agrees to indemnify, defend and hold Sunrise
harmless from any liability resulting from Tenant’s interference unless caused by Sunrise’s negligence or
willful misconduct. Sunrise will require substantially similar interference language as outlined in this
paragraph in all future lease or tenant agreements related to the Property.
8.
Replacements; Upgrades; Utilities; Maintenance.
(a)
Tenant shall have the right to perform routine maintenance, repairs or
replacements to the Communication Facilities at any time during the term of this Lease as long as such
replacement does not alter the location and/or configuration of the existing Communication Facilities.
Tenant may upgrade the Communication Facilities only with the written approval by Sunrise, which shall
not be unreasonably withheld or conditioned. Prior to replacing or upgrading any Communication
Facilities, Tenant shall submit to Sunrise for Sunrise’s approval all plans and equipment specifications
together with a nonrefundable payment to Sunrise in the amount of Five Hundred and 00/100 Dollars
($500.00). Tenant will obtain all permits and other governmental approvals required prior to
replacement. All replacements/upgrades will comply with all applicable governmental laws, ordinances,
rules and regulations and will not interfere with other occupants of the Property. Tenant will be solely
responsible for all safety conditions in connection with the maintenance, replacement and/or upgrade of
the Communication Facilities. Except in the case of routine maintenance, or emergency repairs, Tenant
shall provide Sunrise fifteen (15) days’ notice prior to commencing any construction. All contractors
must be licensed in Oregon. In the event an emergency situation which poses an immediate threat of
substantial harm or damage to persons, the Premises, Property, or operation of Tenant’s
telecommunications equipment, Tenant may take necessary actions to protect the persons or personal
property from the immediate threat; provided after the emergency and in no event later than twenty-four
(24) hours, Tenant shall contact Sunrise by telephone and written notice of such emergency situation. The
Communication Facilities shall remain the exclusive property of Tenant. Tenant shall have the right to
remove the Communication Facilities at any time during the term, or upon termination, of this Lease.
Notwithstanding anything to the contrary contained herein, the parties acknowledge and agree, Tenant
shall have the right to replace, add, or upgrade its fiber optic, lease lines, antennas, microwave dishes,
global positioning system antennas, cabinets and related equipment.
(b)
Tenant shall, at Tenant's expense, keep and maintain the Communication
Facilities now or hereafter located on the Property in compliance with all applicable governmental laws,
ordinances, rules and regulations and in commercially reasonable condition and repair during the term of
this Lease, reasonable wear and tear excepted.
(c)
Upon written approval by Sunrise, Tenant may install utilities, at Tenant's
expense, and improve the present utilities on the Property (including, but not limited to, the installation of
emergency power generators) reasonably necessary to provide service to the Communication Facilities.
Sunrise agrees to use reasonable efforts to assist Tenant to acquire such utility service. Tenant shall
install separate meters for utilities used on the Premises. Sunrise will not be responsible for any
interruption in utility service.
9.
follows:
Termination. Except as otherwise provided herein, this Lease may be terminated as
(a)
upon thirty (30) days’ written notice by Sunrise if Tenant fails to cure a default
for payment of amounts due under this Lease within that thirty (30) day period;
(b)
upon thirty (30) days’ written notice by either party if the other party commits a
non-monetary default and fails to cure or commence a cure of such default within that thirty (30)-day
3
period and diligently pursues such cure, or such longer period as may be reasonably required to diligently
complete a cure commenced within that thirty (30)-day period;
(c)
at the time title to the Property transfers to a condemning authority, pursuant to a
taking of all or a portion of the Property, unless Sunrise and Tenant agree in writing to continue the
Lease. Sunrise and Tenant shall each be entitled to pursue their own separate awards with respect to such
taking. Sale of all or part of the Property to a purchaser with the power of eminent domain in the face of
the exercise of the power shall be treated as a taking by condemnation, or
(d)
by Tenant, upon thirty (30) days’ written notice by Tenant for any reason and
payment of a termination fee to Sunrise equal to twelve (12) months of Base Rent.
In the event that this Lease is terminated pursuant to subsections (a) or (b) above, Sunrise shall
retain all rights and remedies at law and in equity, including but not limited to recovery of the Premises.
In the event that the Lease is terminated pursuant to subsections (c) or (d), Sunrise shall have no further
obligations to Tenant.
Within thirty (30) days of termination or expiration of the Lease for any reason, Tenant shall
remove any improvements it has placed on the Property and surrender the Premises in a good condition,
reasonable wear and tear excepted. If Tenant fails to remove such property within thirty (30) days, all
such property shall be deemed abandoned by Tenant, and Sunrise shall have the option, but not the
obligation, to remove and dispose of all remaining property, at Tenant’s expense. In no event shall either
party be liable for consequential damages, except to the extent that Sunrise is liable to its other Tenants as
a result of Tenant’s breach of Tenant’s obligations under this Lease.
10.
Taxes. Tenant shall pay when due any personal property taxes assessed on, or any portion
of such taxes directly attributable to, the Communication Facilities. Tenant shall be responsible for and
immediately pay any real property taxes or other fees and assessments (or Tenant’s prorata portion
thereof as reasonably determined by Sunrise) assessed to the Property.
11.
Insurance and Subrogation.
(a)
Tenant shall provide Commercial General Liability Insurance with a limit of
Three Million Five Hundred Thousand and No/100 Dollars ($3,500,000.00) per occurrence and in the
aggregate, written on ISO form CG 00 01 12 04 or its equivalent with an insurer rated A- VII or higher by
A.M. Best, with Sunrise designated as an additional insured. Certificates evidencing such insurance and
bearing endorsements (when available) confirming the additional insured and cancellation provisions
shall be furnished to Sunrise upon execution of this Lease. Sunrise may, in its reasonable discretion, but
no more often than every third year throughout the term of this Lease, require Tenant to increase the limit
of Commercial General Liability as is customary in the industry. Tenant may satisfy this requirement by
obtaining the appropriate endorsement to its liability policy. Tenant may meet the above insurance
requirements through a program of insurance and/or self-insurance covering general liability and property
insurance for its Communication Facilities. Tenant shall provide a certificate of self-insurance as
confirmation of its insuring arrangement. Sunrise shall have the right to charge Tenant its proportionate
share of any costs of other general liability insurance on the Property, which Sunrise shall have the right,
but not the obligation, to maintain and such expense, if any shall be included in Additional Rent as set
forth in Section 4(b) above.
(b)
Except in the event of routine maintenance or repairs, or in the event of an
emergency as set forth in Section 8 above, all contractors of Tenant shall provide Sunrise with certificates
of insurance naming Sunrise as an additional insured not less than 15 days prior to commencing work on
the leased premises.
4
Sunrise and Tenant hereby mutually release each other (and their successors or assigns) from
liability and waive all right of recovery against the other for any loss or damage covered by their
respective first party property insurance policies for all perils insured thereunder. In the event of such
insured loss, neither party's insurance company shall have a subrogated claim against the other.
12.
Hold Harmless. Tenant hereby agrees to indemnify, defend and hold Sunrise and its
agents, contractors, employees, officers, and directors, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to attorneys’ fees and disbursements, arising out
of or resulting from any claim, action or other proceeding (including without limitation any proceeding by
any of Tenant’s past or present employees, agents or contractors) in anyway related to Tenant’s activities
and/or use of the Property, including but not limited to the installation, presence, operation, maintenance
or removal of equipment and/or Tenant’s employees, agents, contractors, representatives or affiliates on
the Property, unless caused by Sunrise’s negligence or willful misconduct. This Section 12 shall survive
the termination or expiration of this Lease.
13.
Notices. All notices, requests, demands and other communications hereunder shall be in
writing and shall be deemed given if mailed, certified mail, return receipt requested, or sent by for nextbusiness-day delivery by a nationally recognized overnight carrier to the following addresses:
If to Tenant, to:
If to Sunrise, to:
PacifiCorp
825 NE Multnomah
Suite 1700
Portland, OR 97232
Sunrise Water Authority
10602 SE 129th Ave.
Happy Valley, OR 97086
Either party hereto may change the place for the giving of notice to it by thirty (30) days’ prior written
notice to the other.
14.
AS-IS. Tenant covenants and warrants that it accepts the Premises “AS-IS,” with all
faults and conditions, known or unknown.
15.
Environmental Laws. Tenant shall not introduce or use any substance, chemical or waste
on the Property that is identified as hazardous, toxic or dangerous in any applicable federal, state or local
law or regulation (collectively "Hazardous Substance") on the Property except that Tenant may use
substances customarily used in communication operations so long as Tenant uses such Hazardous
Substance in accordance with all applicable laws and stored in quantities no greater than required for
typical communications operations. Tenant agrees to defend, indemnify and hold harmless Sunrise from
and against any and all administrative and judicial actions and rulings, claims, causes of action, demands
and liability (collectively, “Claims”) including, but not limited to, damages, costs, expenses, assessments,
penalties, fines, losses, judgments and reasonable attorney fees that Sunrise may suffer or incur due to the
existence or discovery of any Hazardous Substances on the Property or the migration of any Hazardous
Substance to other properties or the release of any Hazardous Substance into the environment
(collectively, “Actions”), that relate to or arise solely from activities by Tenant, its agents, contractors,
employees, officers, and directors on the Property. The indemnifications in this section specifically
include, without limitation, costs incurred in connection with any investigation of site conditions or any
cleanup, remedial, removal or restoration work required by any governmental authority. This Section 15
shall survive the termination or expiration of this Lease.
16.
Assignment and Subleasing. Tenant may not assign this Lease or sublease the Premises
without Sunrise’s prior written consent, which Sunrise may withhold in its sole and absolute discretion;
provided, however, that Tenant may assign its interest to any lender in connection with a financing
5
agreement, its parent company, any subsidiary or affiliate of it or its parent company or to any successorin-interest or entity acquiring fifty-one percent (51%) or more of its stock or assets. There shall be added
to the base rental amount referenced in Section 4a above, an amount equivalent to 20% of the lease fee
charged to any subtenants for use of the leased premises or structures located on the leased premises.
17.
Successors and Assigns. Except as provided in Section 16, this Lease shall run with the
land, and shall be binding upon and inure to the benefit of the parties, their respective successors, personal
representatives and assigns.
18.
Miscellaneous.
(a)
The substantially prevailing party in any litigation arising hereunder shall be
entitled to its reasonable attorneys' fees and court costs, including appeals, if any. In addition, in the
event that Tenant fails to pay any amounts due or otherwise breaches its obligations under this Lease,
Tenant shall be responsible for and pay Sunrise’s costs in connection with collecting such payments or
pursuing cure of such default, including but not limited to Sunrise’s reasonable attorney’s fees, regardless
of whether or not legal proceedings are instituted. Sunrise further reserves the right to charge Tenant an
amount not to exceed $1,000.00 for its costs to review any Lease amendments or modifications proposed
by Tenant, including but not limited to Sunrise’s reasonable attorney’s fees, provided in no event shall
Tenant’s exercise of a Renewal Term as set forth herein be construed as a Lease amendment or
modification proposed by Tenant.
(b)
Each party agrees to furnish to the other, within twenty (20) days after request,
such truthful estoppel information about the Lease as the other may reasonably request.
(c)
This Lease constitutes the entire agreement and understanding of the parties, and
supersedes all offers, negotiations and other agreements. There are no representations or understandings
of any kind not set forth herein. Any amendments to this Lease must be in writing and executed by both
parties.
(d)
This Lease shall be construed in accordance with the laws of the state of Oregon.
(e)
If any term of this Lease is found to be void or invalid, such finding shall not
affect the remaining terms of this Lease, which shall continue in full force and effect. The parties agree
that if any provisions are deemed not enforceable, they shall be modified to the extent necessary to make
them enforceable. Any questions of particular interpretation shall not be interpreted against the
draftsman, but rather in accordance with the fair meaning thereof.
(f)
The persons who have executed this Lease represent and warrant that they are
duly authorized to execute this Lease in their individual or representative capacity as indicated.
(g)
This Lease may be executed in any number of counterpart copies, each of which
shall be deemed an original, but all of which together shall constitute a single instrument. In no event
shall this Lease or any memorandum thereof be recorded in the deed records.
(h)
All Exhibits referred herein are incorporated herein for all purposes.
(i)
All of Tenant’s obligations under the Lease accruing before termination survive
termination. All indemnification obligations and obligations to remove any improvements and restore the
property shall also survive termination.
(j)
In no event shall Sunrise’s liability to Tenant exceed Sunrise’s equity in the
Property.
6
(k)
Jury Waiver. To the fullest extent permitted by law, each of the parties hereto
waives any right it may have to a trial by jury in respect of litigation directly or indirectly arising out of,
under or in connection with this agreement. Each party further waives any right to consolidate, or to
request the consolidation of, any action in which a jury trial has been waived with any other action in
which a jury trial cannot be or has not been waived.
Agreed and executed as of the Effective Date by:
SUNRISE:
TENANT:
By: _____________________________
Name: ___________________
Title: _____________________
By: _____________________________
Name: ___________________
Title: _____________________
7
EXHIBIT A
LEGAL DESCRIPTION OF THE PROPERTY
A tract of land 150 feet from the North to South and 190.4 feet from East to West, lying
in the Northwest ¼ Sec. 27 T. 1S. R.2 E W.M. County of Clackamas, State of Oregon, more
particularly described as follows:
Beginning at a pipe in a concrete monument marking the southeast corner of said quarter
section thence westerly along its southerly line a distance of 535.75 feet; thence northerly
parallel with the easterly line of said quarter section a distance of 177.85 feet to the true point of
beginning. Thence continuing in the last described course a distance of 150 feet; thence
westerly, parallel with the southerly line of said quarter section a distance of 190.4 feet; thence
southerly parallel with the easterly line of said quarter section a distance of 150 feet; thence
easterly parallel with its southerly line a distance of 190.4 feet to the true point of beginning,
containing 0.656 acres more or less.
8
EXHIBIT B
LEGAL DESCRIPTION OF PREMISES
A TRACT OF LAND LOCATED IN THE SOUTHWEST ONE-QUARTER OF SECTION 27,
TOWNSHIP 1 SOUTH, RANGE 2 EAST, WILLAMETTE MERIDIAN, CLACKAMAS COUNTY,
OREGON, AND BEING A PORTION OF THAT TRACT OF LAND CONVEYED TO MT. SCOTT
WATER DISTRICT PER DEED BOOK 330, PAGE 482, CLACKAMAS COUNTY DEED
RECORDS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT A FOUND 5/8” IRON ROD WITH YELLOW PLASTIC CAP MARKED “DEA,
INC.” MARKING AN ANGLE POINT ON THE SOUTHERLY LINE OF TRACT “7C”, PLAT OF
“ALTAMONT NO.7” BEING THE INITIAL POINT OF SAID PLAT; THENCE SOUTHERLY
ALONG THE WESTERLY LINE OF SAID TRACT OF LAND DESCRIBED IN DEED BOOK 330,
PAGE 482, SOUTH 00º48’45” WEST, 80.36 FEET; THENCE LEAVING SAID WESTERLY LINE
SOUTH 89º58’12” EAST, 15.42 FEET; THENCE NORTH 00º08’37” WEST, 51.37 FEET;
THENCE NORTH 84º33’15” EAST, 22.57 FEET; THENCE NORTH 04º43’34” WEST, 29.87
FEET; THENCE SOUTH 85º06’05” WEST, 34.28 FEET TO THE POINT OF BEGINNING.
CONTAINS 1,834 SQUARE FEET OR 0.042 ACRES, MORE OR LESS.
THE ATTACHED EXHIBIT “B-2” ENTITLED “PACIFICORP MT. SCOTT” IS MADE A PART
HEREOF.
9
EXHIBIT B-2
SURVEY OF PREMISES
B-2
10
EXHIBIT C
COMMUNICATION FACILITIES
Tenant has previously constructed the following, shown on Exhibit B-2:
•
•
•
•
•
•
•
Existing Shelter with Steel Support Column
Existing Building
Wood Pole
Fence around Premises
Gate to Premises
Propane Tank
Utility lines and ancillary equipment
Tenant has located the following antennas on the neighboring Tri-Met tower, pursuant to a lease with TriMet. Tenant may at any time relocate said antennas and supporting ancillary equipment to the Premises:
•
•
•
2 VHF omni antennas
1 UHF omni antenna
6 microwave dishes
11
Agenda Item – 2.5
January 27, 2016
SUBJECT
Amendment to ODOT Reciprocal Lease
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to approve the amendments to
the reciprocal lease with Oregon Department of Transportation
EFFECTIVE DATE
February 1, 2016
PRINCIPAL STAFF
PERSON
DOCUMENTS
ATTACHED
Proposed Amendment to Reciprocal Lease
Summary
BACKGROUND
The Oregon Department of Transportation (ODOT) has facilities and
(communication) equipment placed atop Mt. Scott on their own land. The
ODOT property however, is subject to access via Sunrise-owned land
under an existing reciprocal easement agreement. In turn, our Elevated
Tank is located on their (ODOT) property and accessed via that same
reciprocal agreement. It has been a mutually beneficial relationship for a
substantial number of years. ODOT recently engaged in a process similar
to ours, assessing their communication site leases and associated access
issues and updating their documentation where possible. In response,
ODOT has issued an amended agreement and seeks Sunrise’s approval.
ANALYSIS
The proposed amendment to the reciprocal lease does not differ
dramatically in effect from the previous version, primarily cleaning up
outdated terminology and clarifying certain provisions. The significant
changes include:
•
Removal of conditions and terms for the temporary construction
easement. The need for it has passed and expired.
•
Addition of a provision for a right to cure for any breach
•
The elimination of the option for Sunrise to permit location of
telecommunications equipment on the elevated tank, except that
which is already in place.
In conversation with ODOT staff, the intent of the amendment is
essentially to preserve the current status between the two entities. Should
Sunrise choose to lease space on the elevated tank for the location of
January 27, 2016
Agenda Item 2.5
Page 1 of 2
telecommunications equipment as a source of revenue, ODOT would seek
to develop a separate land use lease with Sunrise unique to that type of use.
Due to the need to detune the tank in order to maintain consistent
communication with our own facilities, the probability of Sunrise permitting
placement of telecommunications equipment on the structure is extremely
remote. The existing reciprocal easement runs in perpetuity.
Staff recommends that the Board approve the Amendment to the
Reciprocal Easement with Oregon Department of Transportation. There is
minimal value to the agency in preserving the right to place
telecommunications equipment on the elevated tank (an extremely
improbable event) in comparison to maintaining a relationship based on
cooperation and goodwill that Sunrise currently enjoys with ODOT.
OPTIONS
The Board of Commissioners may elect to:
Not approve the Amendment to the Reciprocal Easement
Direct staff to negotiate changes to the proposed Amendments
Approve the Amendment to the Reciprocal Easement
STAFF
RECOMMENDATION
Approve the Amendment to the Reciprocal Agreement and authorize the
General Manager to sign the document.
January 27, 2016
Agenda Item 2.5
Page 2 of 2
AFTER RECORDING RETURN TO:
AMENDMENT TO RECIPROCAL EASEMENT
THIS AMENDMENT TO RECIPROCAL EASEMENT (this “Amendment”) is executed as of
the ___ day of November, 2015, by the State of Oregon, by and through its Department of
Transportation (“ODOT”) and Sunrise Water Authority, a municipal corporation, formerly
known as Mt. Scott Water District (“Sunrise”). ODOT and Sunrise are each a “Party” and
together the “Parties.”
RECITALS
A.
This Amendment amends that certain “Reciprocal Easement” between ODOT and
Sunrise for the same real property described herein, recorded on June 22, 2006 as Document
Number 2006-057118 in the records of Clackamas County, Oregon (the “Original Easement”).
B.
The Parties have entered into this Amendment in order to amend and clarify the Parties’
rights and obligations under the Original Easement. The Original Easement, as amended by this
Amendment, is the “Easement.”
C.
The Easement relates to the following parcels of real property in Clackamas County,
Oregon, in Section 27, Township 1 South, Range 2 East, Willamette Meridian:
(1)
ODOT’s real property, located on the southerly slope of Mt. Scott and designated
as Tax Lots 200, 201, 202 and 203, as shown on the Site Map attached as Exhibit A and
described on Exhibit B (the “ODOT Property”).
(2)
Sunrise’s Property, which is adjacent to the ODOT Property and designated as
Tax Lot 100, as shown on Exhibit A and described on Exhibit C (the “Sunrise
Property”). Two tank towers are located on the Sunrise Property, as shown on Exhibit
A.
D.
Pursuant to its rights under a temporary construction easement under the Original
Easement, Sunrise constructed on a certain portion of the ODOT Property (the “Tank Area”) an
elevated steel water storage tank and an associated emergency generator, package pump station
and building, underground piping, utility conduits, communication equipment and other related
appurtenances (collectively the “Tank”), to provide water pressure to homes in the Mt. Scott
vicinity. The Tank Area is approximately 70 feet by 110 feet (7,700 square feet) and is shown
on Exhibit A. The temporary construction easement under the Original Easement has expired.
Amendment to Reciprocal Easement – Page 1
E.
A road is located on the Sunrise Property (the “Road Area”), and a gate (the “Gate”) is
located on the Road Area, both as shown on Exhibit A.
AGREEMENTS
ODOT and Sunrise hereby agree to amend the Original Easement as follows:
1.
Tank Easement.
(a)
Grant of Easement. Pursuant to the Original Easement and this Amendment, ODOT has
granted and hereby grants to Sunrise and to its guests, lessees, invitees and licensees, a
permanent, nonexclusive easement in gross on, over and under the Tank Area, for the purpose of
accessing and maintaining the Tank, at the same level of use that exists as of the date of this
Amendment (the “Tank Easement”).
(b)
Easement in Gross. The Tank Easement runs with and is a burden upon the ODOT
Property, but is personal to Sunrise and is not intended to run with or benefit the Sunrise
Property.
(c)
Utilities. Sunrise is solely responsible for, and shall promptly pay all costs associated
with, all required electrical, natural gas and other utility connections and services related to the
Tank.
(d)
Maintenance and Repair. At its sole cost and expense, Sunrise shall maintain and protect
the Tank Area from any of its activities thereon pursuant to the Tank Easement, and, following
any disturbance or alteration to the Tank Area, shall restore it to its original condition or an
improved condition, including, without limitation, gravel surfacing, landscaping and seeding of
areas that are not graveled.
2.
Road Easement.
(a)
Grant of Easement. Pursuant to the Original Easement and this Amendment, Sunrise has
granted and hereby grants to ODOT and to its guests, lessees, invitees and licensees, a
permanent, nonexclusive easement over the Road Area for ingress and egress to and from the
ODOT Property to SE Ridgeway Drive, at the same level of use that exists as of the date of this
Amendment (the “Road Easement”).
(b)
Easement Appurtenant. The Road Easement is for the benefit of ODOT and its
successors in interest; runs with the land with respect to the ODOT Property; and is a burden on
the Sunrise Property.
(c)
Maintenance and Repair. At its sole cost and expense, Sunrise shall perform normal and
regular maintenance and repair of the Road Area so that it remains useable at all times by
ODOT, its guests, lessees, invitees and licensees for the uses related to the Road Easement.
(d)
Gate. At its sole cost and expense, Sunrise shall maintain and repair the gate over the
Road Area. Sunrise may change locks or security systems for the Gate in its reasonable
discretion, provided that before any such changes Sunrises notifies ODOT thereof and provides
ODOT with updated key, access cards or security codes, as applicable.
3.
Insurance.
(a)
For its use of the Tank Easement, Sunrise shall maintain, at its own expense, insurance
covering claims for public liability, personal injury, death, and property damage under a policy
of general liability insurance, with limits of not less than $500,000.00 per occurrence, and
excess/umbrella liability insurance covering claims with limits of not less than $1,000,000.00 per
occurrence. All insurance will be in a form and with providers reasonably acceptable to ODOT,
and all policies will name the State of Oregon and ODOT as additional named insureds. Sunrise
shall not cancel any insurance required under this Section 3(a) without thirty (30) days prior
notice to ODOT and ODOT’s prior written consent to such cancellation.
(b)
For its use of the Road Easement, ODOT is self-insured to the limits of the Oregon Tort
Claims Act against claims of public liability, personal injury, death, and property damage.
ODOT will provide a certificate of insurance to Sunrise upon request.
4.
Right to Cure. In the event a Party fails to perform any obligation under the Easement,
and such failure remains uncured more than fifteen (15) days after notice from the other Party
describing such failure, the other Party may cure the first Party’s failure, and charge all costs and
expenses of such cure to the first Party, which the first Party shall pay to the other Party within
thirty (30) days after the other Party delivers an invoice therefore, together with reasonable
supporting document of such costs and expenses. The right to cure under this Section 4 shall be
in addition to any remedies available to the Parties in law or equity.
5.
Indemnifications.
(a)
By Sunrise. Sunrise shall indemnify, defend, and hold the State of Oregon, ODOT and
its employees, guests, invitees and licensees harmless from and against all loss, cost, damage, or
expense of any kind and nature (including, without limitation, court costs, expenses, and
reasonable attorneys’ fees) arising out of injury to persons or damage to property (including,
without limitation, property of the State of Oregon, ODOT and their respective employees,
agents, guests, invitees, licensees, and representatives) caused in any manner by the fault or
negligent acts or omissions of Sunrise relating to the its use of the Tank Area.
(b)
By ODOT. To the extent permitted by Article XI, Section 7 of the Oregon Constitution,
and subject to the limits of the Oregon Tort Claims Act, ORS 30.260 through 30.260 through
30.300, ODOT shall indemnify, defend, and hold Sunrise and its employees and licensees
harmless from and against all loss, cost, damage, or expense of any kind and nature (including,
without limitation, court costs, expenses, and reasonable attorneys’ fees) arising out of injury to
persons or damage to property (including, without limitation, property of Sunrise and its
licensees and their respective employees, agents and representatives) caused in any manner by
the fault or negligent acts or omissions of ODOT relating to the use of the Road Area.
6.
Waiver. The failure by either Party at any time to require strict performance of any
provision of the Easement shall not be a waiver of or prejudice the right to subsequently enforce
that provision or any other provision of the Easement.
7.
Governing Law; Consent to Jurisdiction. The Easement is governed by and construed
in accordance with the laws of the State of Oregon without regard to principles of conflicts of
law. Any claim, action, suit or proceeding (collectively, “Claim”) between ODOT (or any other
agency or department of the State of Oregon) and Sunrise that arises from or relates to the
Easement shall be brought and conducted solely and exclusively within the jurisdiction of the
Circuit Court of Marion County in the State of Oregon. In no event shall this Section 7 be
construed as a waiver by the State of Oregon of any form of defense or immunity, whether
sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the
Constitution of the United States or otherwise, from any Claim or from the jurisdiction of any
court. Both Parties hereby consent to the exclusive jurisdiction of such court, waives any
objection to venue and waives any claim that such forum is an inconvenient forum.
8.
Notice.
(a)
Address. “Address” means the address set forth for each Party below. Any notices,
demands or other communications required under the Easement shall be made in writing and
delivered by one of the following methods to the other Party’s Address, unless one Party
modifies its Address by notice to the other Party, given in accordance with Section 8(b) below.
ODOT:
Oregon Department of Transportation
Right-of-Way Division
4040 Fairview Industrial Drive SE
Salem, OR 97302
Email: steven.f.eck@odot.state.or.us
(b)
Sunrise:
Sunrise Water Authority
ATTN: Kim Anderson
Government Relations Manager
Phone: 503.761.0220
Email: Kanderson@sunrisewater.com
Delivery.
Method of delivery
In person
(including by messenger service)
Email
US Mail
(postage prepaid, registered or certified,
return receipt requested)
Courier delivery
(by reputable commercial courier)
When notice deemed delivered
the day delivered, as evidenced by signed receipt
the day sent (unless sent after 5:00 p.m., P.T., in
which case the email shall be deemed sent the
following business day)
the day received, as evidenced by signed return
receipt
the day received, as evidenced by signed receipt
9.
Conflict. In the event of any conflict between the Original Easement and this
Amendment, this Amendment shall control.
[remainder of this page intentionally left blank]
This Amendment to Reciprocal Easement is executed by the Parties as of the date set forth
above.
ODOT
STATE OF OREGON, by and through its Department of Transportation
By
Its
STATE OF OREGON
County of
)
) ss.
)
This instrument was acknowledged before me on ____ day of April, 2015, by
______________________, as _________________ for State of Oregon, by and through the
Department of Transportation.
NOTARY PUBLIC FOR OREGON
My commission expires:
SUNRISE
SUNRISE WATER AUTHORITY,
a municipal corporation
By
Its
STATE OF OREGON
)
County of
) ss.
)
This instrument was acknowledged before me on ____ day of April, 2015, by
________________, on behalf of Sunrise Water Authority, a municipal corporation.
NOTARY PUBLIC FOR OREGON
My commission expires:
#6325914v4
ODOT PROPERTY
Sunrise Property
EXHIBIT B
ODOT Property
That part of the Northwest Quarter of Section 27, Township 1 South, Range 2 East, Willamette
Meridian, Clackamas County, Oregon, being more particularly described as commencing at ¾”
iron pin which marks the center of said Section 27; thence S89˚12’30”E a distance of 535.75
feet; thence northerly and parallel to the north-south centerline of said Section 27 a distance of
30 feet to the true point of beginning; thence continuing north a distance of 147.85 feet; thence
westerly a distance of 190.40 feet; thence northerly a distance of 150 feet; thence westerly a
distance of 100 feet; thence southerly a distance of 297.85 feet; thence easterly a distance of
290.40 feet to the point of beginning, containing 57,936 square feet, more or less.
EXHIBIT C
Sunrise Property
PARCEL 1
A tract of land 150 feet from North to South and 190.4 feet from East to West, lying in the
Northwest Quarter (1/4) of Section 27, Township 1 South, Range 2 East, Willamette Meridian,
Clackamas County, Oregon, being more particularly described as follows:
Beginning at a pipe in a concrete monument marking the southeast corner of said quarter Section
thence westerly along the southerly line a distance of 535.75 feet; thence northerly parallel with
the easterly line of said quarter Section a distance of 177.85 feet to the true point of beginning.
Thence continuing in the last described course a distance of 150.00 feet; thence westerly, parallel
with the southerly line of said quarter Section a distance of 190.40 feet; thence southerly parallel
with the easterly line said quarter Section a distance of 150 feet; thence easterly parallel with its
southerly line a distance of 190.40 feet to the point of beginning, containing 0.656 acres more or
less.
PARCEL 2
That part of the Northwest Quarter (1/4) of Section 27, Township 1 South, Range 2 East,
Willamette Meridian, Clackamas County, Oregon, being more particularly described as
commencing at an iron pipe set in concrete at the southeast quarter thereof; thence
S87˚59’20”W, assumed bearing, along the south line thereof 535.75 feet to the actual point of
beginning; thence North parallel with the east line thereof 327.85 feet; thence S87˚59’20”W
parallel with said south line 190.40 feet; thence North 10.00 feet; thence N87˚59’20”E 220.40
feet; thence South 337.85 feet to the said south line; thence S87˚59’20”W 30.00 feet to the point
of beginning.
Agenda Item – 2.6
January 27, 2016
SUBJECT
Board Recruitment, and Secretary and Liaison Appointments
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to (a) approve the recommended
recruitment process, (b) select three commissioners to serve on the interview
committee, (c) elect a secretary (officer) and (d) select liaisons for the
NCCWC and Oak Lodge Water meetings.
EFFECTIVE DATE
N/A
PRINCIPAL STAFF
PERSON
DOCUMENTS
ATTACHED
Current Liaison Assignments
Keith Miller Letter of Resignation
Summary
BACKGROUND
Commissioner Miller recently stepped down from his position on the
Board, leaving Zone 5 vacant. The current term will be up June 30, 2017.
In addition, the vacancy leaves open the officer position of secretary, the
liaison appointment for Oak Lodge Water and a voting representative for
the NCCWC.
ANALYSIS
The immediate actions necessary are: to elect an officer to assume the
position of secretary; elect a voting representative for the NCCWC and
select a liaison for the Oak Lodge Water District Board meetings.
The longer term goal of this evening is to begin the recruitment process for
a commissioner from Zone 5. Staff recommends sending a targeted letter
to customers in that zone, seeking candidates to fill the vacant seat for the
remainder of the term (June 30, 2017) and closing the recruitment on
February 26. The Board should also select three Commissioners to serve
on the interview committee. A candidate would then be recommended to
the Board during the March meeting.
OPTIONS
January 27, 2016
1) Approve the recommended recruitment process, select three
commissioners to serve on the interview committee, elect a secretary, and
elect representatives for the NCCWC (voting) and Oak Lodge Water
meetings.
2) Provide Staff with direction regarding recruitment of a commissioner and
Agenda Item 2.6
Page 1 of 4
elect a secretary, and elect representatives for the NCCWC (voting) and
Oak Lodge Water meetings.
STAFF
RECOMMENDATION
January 27, 2016
1) Approve the recommended recruitment process, select three
commissioners to serve on the interview committee, elect a secretary, and
elect representatives for the NCCWC (voting) and Oak Lodge Water
meetings.
Agenda Item 2.6
Page 2 of 4
Mr. Ernie Platt
Chairman, Sunrise Water Authority Board
10602 SE 129th Avenue
Happy Valley, OR 97086
12-21-15
Dear Ernie:
The time has come that I tender my resignation from the Sunrise Water Authority Board.
My resignation is effective immediately.
As we discussed a few nights ago my work/travel schedule has prevented me from performing at
the level I believe is necessary to serve SWA.
The experience with the SWA Board has been very rewarding for me. I’ve learned quite a bit
during the process. It is amazing what can be done when personal agendas are not an issue and
no one really cares who receives credit.
I’m proud to have served with you and the rest of the Board the past three years. All of you are a
credit to the Sunrise community. And, with a strong Board in place and strong leadership the
Authority is in really good hands.
Most importantly I value the new friendships with all of you. Everyone associated with Sunrise
Water Authority made me welcome and helped me to learn my role and responsibilities.
I wish all the best in the future to you, the Board and the Sunrise Water Authority team.
Sincerely,
Keith A. Miller
January 27, 2016
Agenda Item 2.6
Page 3 of 4
Liaison Appointments
Entity
NCCWC
Meeting Date & Time
th
4 Tuesday quarterly (Mar,
June, Sept, Jan)
5:30 p.m.
CRWSC
2nd Monday quarterly (Jan,
Apr, July, Oct)
6:00 p.m.
Oak Lodge Water
3rd Tuesday each month
District
6:00 p.m.
CRW
2nd Thursday each month
6:00 p.m.
Boring Water District
2nd Tuesday of each Month
7:00 p.m.
1st & 3rd Tuesday each
month
Work session: 6:00 p.m.
Open session: 7:00 p.m.
City of Damascus
1st and 3rd Monday each
month Council Meeting
7:00 p.m.
Clackamas River Basin Exec Council: 1st
Council
Wednesday each month
3:00 p.m.-5:00 p.m.
3rd Thursday of each
month; 6:00p.m. –
8:30p.m.
Regional Water
1st Wednesday of
Providers Consortium February, May & October
Board
7:00 p.m.
Clackamas County
1st Thursday each month
Coordinating
6:45-8:30 p.m.
Committee (C4)
North Clackamas
1st Monday each month
Chamber of Commerce 11:45 AM-1:15 p.m.
Sunnyside United
1st Monday in February,
Neighbors (SUN) CPO June & October 7:00 p.m.
South Fork Water
3rd Wednesday each
Board
month 6:00 p.m.
January 27, 2016
Agenda Item 2.6
Assignments/Volunteers
Blake/VACANT/Roskey
Alternates: Boast, Bailey
Boast/Blake/Platt
Alternates: Gaschler, Roskey
VACANT
Alternate: Blake
Gaschler
Alternate: Boast
Roskey
Bailey
Alternate: Platt
Platt
Alternate: Boast
Blake
Platt
Alternate: Boast
Kim Anderson (monitoring
agendas)
Platt
Boast
Alternate: Blake
Platt (monitoring agendas)
Page 4 of 4
Agenda Item – 2.7
January 27, 2016
SUBJECT
Appoint Board Members to CRWSC Work Group
BOARD ACTION
REQUESTED
The Board of Commissioners is requested to appoint two commissioners to
serve on the work group of the CRWSC.
EFFECTIVE DATE
Immediately
PRINCIPAL STAFF
PERSON
DOCUMENTS
ATTACHED
None.
Summary
BACKGROUND
In the beginning stages of the CRWSC, a “work group” was formed
consisting of two commissioners from each Board (CRW and Sunrise), and
the two General Managers. The purpose of the group was to discuss
administrative issues and establish recommended goals, which would then
be moved forward for recommended action by the respective Boards.
ANALYSIS
A joint meeting of the CRW and Sunrise Boards was held on December 21,
2015. From that meeting it was determined that each of the Boards should
once again select two representatives from their respective Boards to serve
on the CRWSC work group, alongside both General Managers.
OPTIONS
None.
STAFF
RECOMMENDATION
None.
January 27, 2016
Agenda Item 2.7
Page 1 of 1
Agenda Item – 3.1
January 27, 2016
SUBJECT
BOARD ACTION
REQUESTED
Manager’s Update
For Informational & Discussion Purposes Only
PRINCIPAL STAFF
PERSON
DOCUMENTS
ATTACHED
None
PUMP STATION 15
Preliminary design and solicitation (i.e. Request for Proposals) for
contractor selection went to public notice on January 14. The due date for
proposals (including price proposals) is February 2. The selection includes
both performance and pricing criteria (50% on price). Submittals will be
reviewed by staff after closing and a recommendation for Notice of Intent
to Award to the Highest Scoring Proposer is scheduled for a Special
Meeting of the Board on February 10. The planned schedule follows
with contract negotiations and Notice of Award at the Board’s regular
meeting on February 24. Notice to Proceed will be in early March, subject
to selection and negotiations. As a special note here, staff members Dan
Fraijo (Operations Manager) and Tim Jannsen (Engineering Manager) have
provided invaluable assistance in the preparation and review of bidding
(RFP) documents.
STAFFING
Offers were made and accepted for a new entry-level Accountant/Finance
position and GIS/Technical Specialist. The accounting position will be
filled by Jeanette Carroll and will report and work on-site at Sunrise, while
coordinating work functions with CRW staff. Jeanette comes to us having
already served on temporary assignment as part of the CRW accounting
staff. The GIS/Technical Specialist will be filled by Jarrett Cziesch and
report to Engineering, providing design assistance along with advancement
of our data enterprise system. Jarrett recently completed his Master’s
degree in GIS studies at the University of Arizona and moved to the
Portland area to be with family. Both positions were publically posted and
competitively filled after interviewing several respective candidates. In
addition, we will be re-filling the staff engineering position with the person
(Liz Edgar) who had left that position.
SPACE PLANNING
Realty interest in our property along SE 172nd Avenue (SE Armstrong
Circle) has increased. Notwithstanding, staff has been directed to begin
looking for available property to locate a new administrative office and
operation facilities. Report planned for regular February Board meeting.
January 27, 2016
Summary
Agenda Item 3.1
Page 1 of 2
WATER RIGHTS
PERMIT EXTENSIONS
Various water rights held by Sunrise and the NCCWC (most notably those
serving the treatment plant) are subject to permit extension by the state.
The issue involves the “unperfected” (or yet used) portion of those rights
and the authority to use that water in the future. The law requires the
agency to submit a water use plan as part a Water Management and
Conservation Plan (WMCP) and then authorize some (or all) of the unused
water for future use. The state did just that more than a decade ago but the
final order was contested in the public process. At that time, the request to
extend the permits and utilize the available water was subject to new law
requiring the “applicant” to show how such use would “persist” or affect
various endangered (salmonid) species in the Clackamas River. We (and
others) were the first case to be reviewed under the new law in which no
standard had yet been defined to address the issue of the “persistence of
fish.” This case has now gone all the way to the Court of Appeals and been
remanded the state’s Water Resources Department for reissuance under
revised criteria, most notably restricted by new minimum instream flow
numbers. The summary of new criteria include:
1. Raising the minimum instream flow from 400 cfs to 650 cfs for the
annual period of June through the second week of September then
800 cfs for the remainder of the year. (Measured by a 7-day moving
average at the Oregon City gage).
2. Starting the first Monday in September, if the minimum flows are
not met, the municipal diversions must be reduced by a %
equivalent to the % below flow minimum.
3. Working with ODFW, set annual strategy for Timothy Lake releases
(if available), but PGE owns sole right to make such releases based
on annual availability under the FERC license.
4. From July 1 to the day before the first Monday in Sept., municipal
users can continue to divert if flows fall below minimum (650 cfs).
This past summer of course saw the Clackamas River reach very low flows.
With these new flow restrictions, it is unclear (because of the 7-day moving
average) if municipal providers would have had to reduce withdrawals – but
it any case it would have been close. And with growing demands, the
chance of being restricted grows each year (especially if drought conditions
continue). Hence, the near-term impact would be to require amendments
to our curtailment strategy. (This, however, remains in draft as it is tied to
the approval of the WMCP and the permit extensions). Anyway, new
strategies will be needed to deal with late summertime demand – one of
which includes expanding the capacity of our ASR system (study underway).
INTERNAL MOVES
January 27, 2016
The hiring of new staff will require maximum use of existing office space.
As part of that plan, I (General Manager) will be moving to the modular
building and placing two additional workspaces in my former office. We
will also be adding desk (workstation) in the Engineering area and reserving
space in the modular for senior accounting staff or temporary work space.
Agenda Item 3.1
Page 2 of 2
Agenda Item – 3.2
January 27, 2016
SUBJECT
BOARD ACTION
REQUESTED
For Informational Purposes Only
EFFECTIVE DATE
January 21, 2016
PRINCIPAL STAFF
PERSON
Tim Jannsen, Engineering Manager
Summary
PUMP STATION 15
Planning – January through June 2015
Design – July through January 2015
Contractor Proposals Submitted – February 2016
Construction – March through June 2016
Estimated Cost - $1,200,000
PUMP STATION 7 PUMPING IMPROVEMENTS
Planning – September through October 2014
Design – September through December 2015
Bid – July 2016
Installation and Start-Up – November 2016
Estimated Cost - $100,000
January 27, 2016
Agenda Item 3.2
Page 1 of 6
ABANDONMENT OF 8-INCH CAST IRON MAIN ON SE 129TH AVENUE
Planning – October through November 2014
Design – December 2014 through February 2015
Bid – October 2016
Construction – December 2016
ABANDONMENT OF RESERVOIR 2 AND PUMP STATIONS 2 & 5
Planning – December 2015 through January 2016
Design – September through October 2016
Bid – December 2016
Construction – February 2017
January 27, 2016
Agenda Item 3.2
Page 2 of 6
Subdivisions Under Construction - Not Yet Approved For Meter Purchases
Name of Subdivision and Projects
BLACKHORSE ESTATES
122
ND
Number of Lots
14
AVE NORTH OF SS RD
122ND AVE SOUTH OF SS RD
CAVALIER MEADOWS
ND
PINE VIEW MEADOWS
172
9
AVE NORTH OF HEMRICK RD
42
EAST OF 145TH AVE & NORTH OF MONNER RD
PIONEER HIGHLANDS
SIRI HILLS
SOUTH OF HWY 212 & EAST OF HWY 224
13
TH
SPENCER VIEW ESTATES
66
WEST OF 147 AVE & SOUTH OF ALDRIDGE RD
Total Lots
18
162
Proposed Subdivisions - Not Yet Approved For Meter Purchases
ALTAMONT PH. 8
Number of Lots
32
JOHNSON CREEK BLVD
EAST OF 145TH AVE & SOUTH OF CLATSOP ST
CHRISTILLA VALLEY
GRAND VIEW MEADOWS
172
ND
AVE NORTH OF HEMRICK RD
69
TH
MOUNTAIN GATE PH. 2
QUAIL HILL
129 AVE & MOUNTAIN GATE RD
13
172ND AVE SOUTH OF CREEKSTONE LN
22
172ND AVE SOUTH OF HEMRICK RD
39
SCOUTERS MEADOW
TH
SCOUTERS MOUNTAIN
23
EAST OF 145 AVE & NORTH OF MONNER RD
Total Lots
420
618
Subdivisions With Buildable Lots - Approved For Meter Purchases
RIDGECREST RD EAST OF 132ND AVE
Number of Lots
Remaining
4
145TH AVE & CLATSOP ST
6
ALDER RIDGE
ALTA VILLA
ALTAMONT
NORTH OF IDLEMAN RD & EAST OF 92ND AVE
ALANBY ESTATES
APPLE WOOD TERRACE
122
BELLA CASA
BLACKSTONE TERRACE
January 27, 2016
AVE SOUTH OF SS RD
TH
RIDGECREST RD WEST OF 145 AVE
139TH AVE SOUTH OF SS RD
ASHLEE MEADOWS PUD
AUTUMN MIST
ND
KING RD & REGINA CT
162
ND
NORTH OF MISTY DR
PALERMO AVE WEST OF 162ND AVE
Agenda Item 3.2
19
1
2
10
3
22
1
Page 3 of 6
145TH AVE & RIDGECREST RD
BLUE HERON POINTE PH. 1, 2, & 3
118TH AVE & SS RD
BRAEMARK ESTATES
BRITTANY HEIGHTS
132
ND
CALLAHAN VISTA
AVE & NORMANDY DR
1
SE RIDGECREST RD
3
130TH AVE NORTH OF SS RD
CASTLEWOOD PH. 2 & 3
ST
CAVALIER COURT
131 AVE & ALMOND CT
CEDAR CREEK ESTATES
HWY 224 & GOOSE HOLLOW RD
STEVENS RD & MONTEREY AVE
ECHO VALLEY MEADOWS ESTATES
122
3
3
WILLIAM OTTY & VALLEY VIEW
CREST VIEW TOWNHOMES
1
4
SCOTT CREEK LN
CREEKSTONE ESTATES
EAGLE LANDING R-7
5
CAMBRIA CREEK
12
ND
AVE & ECHO VALLEY RD
4
57
5
1
EMERALD VALLEY
RIDGECREST RD & 147TH AVE
2
EMMERT HEIGHTS
92ND AVE & HINKLEY AVE
9
ND
EMMERT RIDGEVIEW
122
AVE & HUBBARD RD
ESMERALDA
ALDRIDGE RD & 147 AVE
6
MOUNTAIN GATE RD
1
RIDGECREST EAST OF MT SCOTT BLVD
2
ESTATES AT MEADOWS GATE
HAGGART PARTITION
TH
HAPPY VALLEY MORNINGSIDE
157 AVE NORTH OF SS RD
HIDDEN FALLS PH. 1 & 2
HIGHLANDER ESTATES
HIGHLAND MIST
HOWARD ESTATES
152
J B MEADOWS
ND
132
LEGACY ESTATES
LIBERTY VIEW
LINCOLN HEIGHTS
MADELYN HEIGHTS
MADRONA
MARTIN'S VIEW ESTATES
January 27, 2016
3
5
TH
6
ECHO VALLEY RD
1
147TH AVE SOUTH OF MONNER RD
139TH AVE & SOUTH OF SS RD
122
5
18
118 AVE & SUMMERS LN
AVE & HUBBARD RD
ND
9
24
118TH AVE & SUMMERS LN
132
11
TH
NORTH OF WILLIAM OTTY RD & COUGAR WY
ND
78
AVE NORTH OF HUBBARD RD
145 AVE & RIDGCREST RD
JOHANSEN MEADOWS
KINZER ESTATES
AVE & SOUTH OF SS RD
NORTH OF RIDGECREST RD
JOHNATHAN SUMMERS ESTATES
KASAB PARTITION
ND
NORTH OF RIDGECREST RD
JACKSON HILLS PH. 1 & 2
JASON HEIGHTS
1
TH
AVE & MOUNTAIN GATE RD
MT SCOTT BLVD NORTH OF IDELMAN RD
CALLAHAN RD & RIDGECREST RD
ECKERT LN
232
ND
AVE SOUTH OF HWY 212
Agenda Item 3.2
1
7
4
3
0
3
2
6
Page 4 of 6
MISTY DAWN
1
MOLLY MARIE
1
ND
MURPHY’S ADDITION
142
AVE SOUTH OF SS RD
ND
NORMANDY GARDENS
132
NORTHERN HEIGHTS PH. 1 & 2
NORTHPOINT
2
AVE SOUTH OF SS RD
1
145TH AVE NORTH OF RIDGECREST RD
16
132ND AVE & CALLAHAN RD
4
TH
5
NORTHVIEW PH. 1 & 2
147 AVE & ALTA VISTA DR
TH
OVERLOOK
119 AVE & SUMMERS LN
5
PARKSIDE PH. 2, 3, & 4
SOUTH OF RIDGECREST RD
8
PONTE CINO PH. 2
29
TH
REANNA RIDGE
127 AVE & MATHER RD
RED ROSE VALLEY PH. 1 & 2
2
MOUNTAIN GATE RD
RIM ACRES
11
MATHER RD & CRANBERRY LP
4
172ND AVE & TROGE RD
ROCK CREEK MEADOWS
74
ROLLING ACRES
TH
15
ROSS PARTITION
MOUNTAIN GATE RD
12
ROTH PLACE
132ND AVE SOUTH OF RIDGECREST RD
3
RUSTLING RIDGE
119TH AVE & ECHO VALLEY DR
13
SARAH KNOLL
MOUNTAIN GATE RD
1
TH
SHADOW RIDGE
6
SOUTHERN RIDGE PH. 2
6
STILLWATER ESTATES
SNOW FIRE DR & MOUNTAIN GATE RD
5
STONE BRIDGE
SCOTT CREEK LN & COUGAR WY
STONE RIDGE SUMMIT
MOUNTAIN GATE RD EAST OF SE 129 AVE
SUNRISE HEIGHTS PH. 2
TARALON GREENS PH. 2 & 3
THE FALLS AT HAPPY VALLEY
THE RESERVE PH. 1 & 2
TRICKLE CREEK
VALLEY CREST
VALLEY PARK ESTATES
VALLEY VIEW ESTATES PH. 1 & 2
January 27, 2016
NORTH OF SS RD WEST OF 147 AVE
TH
ND
157 AVE TO 162
TARALON GREENS PH. 1
2
TH
SUNSHINE RIDGE (SOUTHERN RIDGE PH. 1)
AVE SOUTH OF SS RD
152ND AVE TO 162ND AVE SOUTH OF SS RD
152ND AVE TO 162ND AVE SOUTH OF SS RD
ND
132
AVE & CLATSOP ST
SOUTH OF MOUNTAIN GATE RD
MOUNTAIN GATE RD & 129TH AVE
3
17
EAST OF 152ND AVE NORTH OF SS RD
SUNRISE MOUNTAIN VIEW
TARALON
1
TH
25
4
5
31
12
16
7
8
WILLIAM OTTY RD
1
NORTH OF SS RD
10
Agenda Item 3.2
Page 5 of 6
VINYARD RIDGE PH. 2
122ND AVE & HUBBARD RD
1
VISTA HEIGHTS
3
VOLARE (EAGLE LANDING TOWNHOMES PH. 2)
WARREN ADDITION
CAUSEY AVE EAST OF STEVENS RD
MATHER RD
46
2
WENZEL PARK ESTATES PH. 1
EAST OF 142ND AVE SOUTH OF SS RD
1
WENZEL PARK ESTATES PH. 2
EAST OF 142ND AVE SOUTH OF SS RD
1
WILLINGHAM HEIGHTS
WINDSONG ESTATES
WOODLAND HEIGHTS
WYATT'S PARK
WYLER ESTATES
MATHER RD
132
ND
2
AVE SOUTH OF SS RD
2
132ND AVE NORTH OF SS RD
3
EAST OF 142ND AVE & NORTH OF WENZEL DR
TH
145 AVE NORTH OF RIDGECREST RD
1
Total Lots
January 27, 2016
Agenda Item 3.2
14
816
Page 6 of 6
Agenda Item – 4.1
January 27, 2016
SUBJECT
EFFECTIVE DATE
PRINCIPAL STAFF
PERSON
Board Calendar
January 20, 2016
Summary
January 27, 2016
Agenda Item 4.1
Page 1 of 2
Meetings of Interest to Sunrise
Entity
NCCWC
CRWSC
Oak Lodge Water
District
CRW
Boring Water District
City of Damascus
Clackamas River
Basin Council
Regional Water
Providers Consortium
Board
Clackamas County
Coordinating
Committee (C4)
North Clackamas
Chamber of
Commerce
Sunnyside United
Neighbors (SUN)
CPO
South Fork Water
Board
January 27, 2016
Meeting Date &
Time
Assignments/Volunteers
4th Tuesday quarterly
(Mar, June, Sept, Jan)
5:30 p.m.
2nd Monday quarterly
(Jan, Apr, July, Oct)
6:00 p.m.
3rd Tuesday each month
6:00 p.m.
2nd Thursday each month
6:00 p.m.
2nd Tuesday of each
Month
7:00 p.m.
1st & 3rd Tuesday each
month
Work session: 6:00 p.m.
Open session: 7:00 p.m.
1st and 3rd Monday each
month Council Meeting
7:00 p.m.
Exec Council: 1st
Wednesday each month
3:00 p.m.-5:00 p.m.
3rd Thursday of each
month; 6:00p.m. –
8:30p.m.
1st Wednesday of
February, May & October
7:00 p.m.
1st Thursday each month
6:45-8:30 p.m.
Blake/VACANT/Roskey
Alternates: Boast, Bailey
1st Monday each month
11:45 AM-1:15 p.m.
Platt
Boast/Blake/Platt
Alternates: Gaschler, Roskey
VACANT
Alternate: Blake
Gaschler
Alternate: Boast
Roskey
Bailey
Alternate: Platt
Platt
Alternate: Boast
Blake
Platt
Alternate: Boast
Kim Anderson (monitoring
agendas)
1st Monday in February,
Boast
June & October 7:00 p.m. Alternate: Blake
3rd Wednesday each
month 6:00 p.m.
Agenda Item 4.1
Platt (monitoring agendas)
Page 2 of 2

agenda - Sunrise Water Authority, OR

Transcription

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