invitation to exhibit - Academy of General Dentistry

www.agd.org/detroit2014
INVITATION TO EXHIBIT
Exhibition Dates: June 26 to 28, 2014
Exhibition Location: Cobo Center, Detroit, Mich.
Get ready to rev up your sales goals at the
AGD 2014 Annual Meeting & Exhibits!
Drive your sales to new heights with a
valuable and unforgettable exhibiting
experience in the Motor City.
Increase Your Exposure for Measurable Results
Free Post-show Attendee List
Enhance the visibility and value of your booth and meet more
attendees by participating in the following programs at the
Academy of General Dentistry (AGD) 2014 Annual Meeting &
Exhibits:
Thank attendees for their business and secure repeat business by
sending a mailing after the meeting. A post-meeting mailing list also
can be used to solicit attendees who may not have visited your booth
in the exhibit hall.
Educational Program Listing
Get your company on the program by hosting an educational
Learning Lab in the exhibit hall. Submit your proposal today!
Deadline: Dec. 31, 2013
Advertising Discounts
Let attendees know that you support the AGD and earn priority
points by promoting your products in the Final Program. As an
exhibitor, you will be eligible for special savings and offers!
Final Program Listing
Sign up to get your company name and booth number in the Final
Program. Annual meeting attendees use this publication on-site
throughout the meeting.
Deadline: May 2, 2014
Web Visibility
List your company information with a link to your website on the
AGD 2014 Annual Meeting & Exhibits website (www.agd.org/
detroit2014). Your listing will include:
• Your company name, address, and phone number.
• A description of your company.
• Your company logo.
• A product category.
• A searchable link to your website.
Additional Advertising Opportunities
Run advertisements in the AGD’s publications to reach annual
meeting attendees and the entire AGD membership. Exhibitors
receive great discounts and earn additional priority points for
advertising in:
• General Dentistry (circulation: 38,000)
• AGD Impact (circulation: 50,000)
Free Pre-show Attendee List
Instantly increase your return on investment when you take
advantage of the AGD’s mailing lists! Send current and potential
customers direct mail before the meeting to invite them to visit
your booth and learn about your products and services.
Exhibitor Coupon Booklet
Take advantage of a low-cost opportunity to reach every dental
professional attending the AGD 2014 Annual Meeting & Exhibits.
The coupon booklet will be placed in each attendee’s registration bag.
Cost: $299 per coupon
Distribution: 3,000
Attendees by Primary Responsibility
Assistants–12%
Students–2%
Dentists–45%
Hygienists–19%
Spouses, Guests & Children–22%
2011 San Diego
3,935 Total Attendees
(2,495 Dental Professionals)
2012 Philadelphia
3,947 Total Attendees
(2,355 Dental Professionals)
Exhibit With the AGD
Here’s everything you need to know to exhibit at the AGD 2014 Annual Meeting & Exhibits:
Rental Fees
$2,350—if application is received between now and Dec. 31, 2013.
$2,550—if application is received after Dec. 31, 2013.
$3,100—10’x15’ booth space. (See floor plan; no additional corner
fee required.)
There is an additional $250 charge for a corner booth.
A deposit of 50 percent per booth is due with all applications. Final
booth payments are due by March 14, 2014. AGD rules and
regulations will be posted on the official meeting website,
www.agd.org/detroit2014.
Badges
Six complimentary badges are provided with every 10’x10’ or 10’x15’
booth space.
Additional Benefits
The following benefits are the AGD’s way of giving back to you for
your participation and support:
•
Welcome and Networking Receptions: All exhibit personnel are invited to participate in the Welcome Reception and Network-
ing Reception. These events offer a great opportunity for attendee contact and sales opportunities and are held in the exhibit hall!
• Guest Passes: Encourage key customers to visit your booth with a guest pass. Each 10’x10’ or 10’x15’ booth is eligible to receive three complimentary guest passes.
• Money-Back Guarantee: Each fully registered dentist and dental team registrant will receive an on-site package that includes a
$25 debit coupon to purchase products on exhibit during the
show. The AGD will reimburse each exhibiting company for all debit coupons collected and honored. The company must submit all tickets to the AGD prior to leaving Detroit. Tickets that are
not submitted to the AGD in Detroit will not be eligible for reimbursement.
Preliminary Schedules
General dentists and their staff attending the AGD 2014 Annual
Meeting & Exhibits, June 26 to 29, 2014, in Detroit, are the most
educated and successful practitioners you can reach. During the
annual meeting, you get the rare opportunity to speak with them
face-to-face. The AGD offers more and enhanced dedicated exhibit
time. This gives attendees a period free from interruptions or
schedule conflicts to browse the exhibit hall, resulting in more traffic
to your booth!
2014 AGD Exhibit Hall Hours*
Thursday, June 26..............................4:30 to 7:30 p.m.
Welcome Reception....................5:30 to 6:30 p.m.
Friday, June 27..................................10 a.m. to 6 p.m.
Networking Reception................5 to 6 p.m.
Saturday, June 28..............................10 a.m. to 3 p.m.
Exhibitor Timeline
• June 2013: While in Nashville, exhibiting companies will have the opportunity to select their 2014 booth
space on-site.
• Beginning on Jan. 1, 2014: Second-round booth assignments begin, in priority point order.
• From Jan. 2, 2014, to June 2014: Space assigned on a
first-come, first-served basis.
2014 AGD Exhibit Hall Schedule*
Wednesday, June 25
8 a.m. to 5 p.m....................Exhibit hall setup
Thursday, June 26
8 a.m. to 1:30 p.m.............. Exhibit hall setup
4:30 to 7:30 p.m................. Exhibit hall open
5:30 to 6:30 p.m................. Welcome Reception
Friday, June 27
10 a.m. to 6 p.m................. Exhibit hall open
5 to 6 p.m........................... Networking Reception
Saturday, June 28
10 a.m. to 3 p.m................. Exhibit hall open
3 to 7 p.m........................... Exhibit hall dismantling
Sunday, June 29
8 to 11 a.m........................ Exhibit hall dismantling
Note: Exhibitors may enter the exhibit hall one hour prior to the
official opening each day and remain in the hall until one hour after
closing each day. All exhibits must be staffed during the hours when
the exhibit hall is open.
*Dates and times are subject to change.
Questions?
All communications pertaining to exhibit space and general
information should be directed to:
Exhibits Coordinator
Academy of General Dentistry
211 E. Chicago Ave., Suite 900
Chicago, IL 60611
Phone: 312.440.4358
Fax: 312.440.0513
exhibits@agd.org
Note: As of Sept. 1, 2013, AGD Headquarters will be located at
560 W. Lake St., Chicago, IL 60661.
Dedicated Exhibit Hours
Enjoy dedicated, noncompetitive exhibit hours that ensure
traffic flow to your booth on Friday and Saturday.
AGD 2014 Exhibit Hall*
Cobo Center, Detroit, Mich.
Oakland Hall
AE/ES
Office
Exhibits
Show Office
Exhibitor Lounge
Exhibitor Service Area
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oc es
nv ob
Co R
LEARNING
LAB
CAPSULE
CLINIC
AGD RESOURCE
PAVILION
CYBERCAFE
This floor plan is subject to fire marshal approval; subject to change.
*As of June 2013