Xerox FlowPort

XEROX OFFICE SOFTWARE SUITE
Xerox FlowPort™
FlowPort Server
Output Devices
• Windows NT® 4.0 Server (recommended Service Pack 6a
or later) or Windows 2000 Server with Service Pack 1
• All devices must have DNS host name or static IP address
assigned
• Pentium III®, 400 MHz or faster
• lpr printing enabled
• 512 MB RAM free disk space
• 400 MB virtual memory
• Any networked printer supporting PCL version 5 (or later)
or PostScript® version 2 (or later)
• DNS host name or static IP address assigned
Document Repositories Supported
• 3 unused IP ports; 21 & 25; one other port required
(80 recommended)
• ftp (store & retrieve)
FlowPort
FlowPort
Minimum System Configuration
• Xerox DocuShare® version 2.2 (store & retrieve)
• No other FTP or SMTP mail service running on same server
• Lotus Notes® version 4.6 (store via SMTP e-mail)
• Adobe Acrobat® Reader version 4.05
(provided on FlowPort CD)
• Lotus Notes® version 5.0 or later (store & retrieve)
FlowPort Workstations
• Documentum 3.1.6/3.1.7
• The FlowPort client interface is web browser-based and can
be accessed on a platform that supports the following:
• Microsoft Exchange™ Public Folders version 5.5
(store via e-mail)
• Lotus Domino.doc Server™ (store & retrieve)
- Microsoft® Internet Explorer 4.0, version 4.72 or later
• Microsoft Exchange™ 2000 Web Folders (store & retrieve)
- Netscape Navigator® version 4.5.1 or later
• Windows Shared Folders (SMB)
• Imaging for Windows or Pagis® Viewer 2.06 or later
Xerox Document Centre Requirements
Network Environment
• Scan to file/Scan to server enabled
• SMTP-enabled email server
• TCP/IP enabled
• Domain Name System (DNS) host name assigned recommended;
required if using Internet Fax
• lpr enabled
• TCP/IP enabled network
• DNS host name or static IP address assigned
Capture Devices
• All devices must have DNS host name or static IP
address assigned
• Xerox Document Centre® 230/265/340/440/470/480
• Fuji Xerox Document Centre® 250/350/400/451/551/235/285/506/606/706
• Internet Fax Devices
For more information or to order FlowPort
Please contact your authorised Fuji Xerox Channel Partner or Fuji Xerox Sales representative.
Or call our sales department at:
13 14 12 (within Australia) or +61 2 9856 5000 (Elsewhere)
Questions? Comments? E-mail us at FlowPort.Sales@aus.xerox.com
13 14 12
www.fujixerox.com.au
Australian Head Office
Fuji Xerox Australia Pty Ltd
101 Waterloo Rd, North Ryde NSW 2113
Phone (02) 9856 5000 Fax (02) 9856 5003
Fuji Xerox, Xerox, The Document Company, FlowPort, CentreWare and the stylised X are registered trademarks/trademarks.
All other trademarks are the property of their respective companies and are recognised as such.
Whilst the information is correct at the time of printing Fuji Xerox Australia Pty Ltd ABN 63 000 341 819
reserve the right to change the specifications of the equipment described herein without notice.
Quality Endorsed Company. ISO 9002. Lic 1950/01 Standards Australia
Printed in Australia, April 2002 • FlowPort
From Paper to Digital to Anywhere
FlowPort
FlowPort uses patented Xerox DataGlyph™ technology,
which is an entirely new technology for inscribing machinereadable data on paper documents. A DataGlyph™ appears
as a grey bar with a series of lines on the Cover Sheets.
It represents the file locations of documents on your
network, and gives instructions on what to do with
documents. The data is then sent to the FlowPort server,
which distributes paper or stored documents by e-mail,
Internet fax or remote printing.
Xerox FlowPort™ software helps your organisation thrive in today’s fast-paced, networked
world by improving your control over the knowledge contained in paper and digital
documents. Through cost containment, enhanced knowledge sharing and work process
acceleration, FlowPort can have a significant impact on the way you do business.
There is no such thing as a “paperless office”. In fact,
more paper documents are being produced at a faster rate
than ever before. Yet knowledge is shared more easily
and efficiently when it is electronic – not in paper form.
What your business needs is a way to move between
paper and digital information quickly and smoothly,
without wasted time or energy.
Digital
Documents
E-mail
Xerox FlowPort™ software helps eliminate bottlenecks
associated with paper-intensive business processes.
FlowPort uses your current network office equipment such
as Xerox Document Centres and Internet Fax devices
to merge paper documents into e-mail, workflow, and
document management systems.
Document
Management
X marks the spot
Paper commands document routing and retrieval. FlowPort converts
paper to digital information and processes data with check-box,
green-button simplicity:
– Route documents anywhere on the network by marking checkboxes on
FlowPort’s inexpensive, easy-to-use interface – PaperWare Cover Sheets.
– Combine Cover Sheet and documents.
– Scan to FlowPort via network scanners or Internet Fax devices.
– Documents, and the knowledge they contain, are then instantly available,
without transportation delays or fees.
– Retrieve documents from repositories supported by FlowPort from anywhere in
an enterprise using PaperWare Document Tokens and Document Catalogs.
– Both scanned and electronic format documents can be retrieved. Electronic
format documents (e.g. *.doc and *.ppt) can be retrieved and routed to e-mail,
printers – to all FlowPort document destinations using a PaperWare Cover Sheet.
FlowPort interprets cover sheets and routes documents to e-mail,
remote printers, document repositories and applications.
Scanned Cover Sheets, Document Tokens and Document Catalogs
command FlowPort to retrieve and route digital documents.
Converting digital documents into paper enables comfortable human interaction,
review and annotation.
– Converts scanned documents into a variety of digital formats (e.g. PDF image,
searchable PDF, RTF and many others) using OCR.
– Sends documents via e-mail.
– Stores documents in repositories.
– Processes documents and metadata with custom applications.
Scanning converts paper documents to weightless digital bits that
travel the network at Internet speed to be stored, routed, reproduced
and interpreted by FlowPort.
FlowPort confirms the successful completion of document routing and advises of
failures too – printed or via e-mail.
Get More Value Out of Paper
– Indexed OCR’d documents are more valuable –
they can be found and shared from anywhere in the enterprise.
– FlowPort enables paper documents to be found and shared as readily as original
digital documents.
– Common repositories supported – Microsoft Exchange™ 2000 Web Folders,
Lotus Notes®, Documentum, Xerox DocuShare®, FTP, Microsoft Exchange™
Public Folders, Lotus Domino.doc Server™, Windows Shared Folders.
Reduces costs in the general office environment
– decreases telecommunications and courier
costs through remote printing and e-mail
distribution features; leverages existing
equipment and infrastructure.
Simplifies knowledge sharing by capturing
information marooned in the paper world, such
as hand-written annotations.
Accelerates workflow through a seamless
paper/digital bridge, moving business from the
speed of envelope to the speed of light.
Integrate custom applications with FlowPort to process scanned documents and
metadata using the FlowPort SDK.