2015 Budget - City of Arkadelphia
Transcription
2015 Budget - City of Arkadelphia
RESOLUTION R-_____ A RESOLUTION PROVIDING FOR AND ADOPTING THE BUDGET FOR THE CITY OF ARKADELPHIA, ARKANSAS, FOR THE TWELVE (12) MONTH PERIOD BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015, APPROPRIATING MONEY FOR EACH AND EVERY ITEM OF EXPENDITURE THEREIN. WHEREAS, Section 2 of Act No. 28 of 1959 provides that the City Board of Directors shall adopt an annual budget for operations of the City Government for the calendar year; and WHEREAS, the City Board has made a comprehensive study and review of the proposed budget; and WHEREAS, it is the opinion of the City Board of Directors that the schedule and exhibits of financial information prepared and reviewed revealing anticipated revenues and expenditures for the calendar year appear to be as accurate as possible for budgetary purposes. NOW THEREFORE, BE IT ORDAINED BY THE CITY BOARD OF DIRECTORS OF ARKADELPHIA, ARKANSAS: Section 1. This resolution shall be known as the budget resolution for the City of Arkadelphia, Arkansas for the twelve month period beginning January 1, 2015 and ending December 31, 2015 reflecting estimated revenues and expenditures as hereinafter set forth in the budget attached hereto containing approximately 216 pages. The appropriations made herein include additional pay for holidays for all agents, servants, and employees of the City of Arkadelphia including but not limited to uniformed employees as provided for by the State of Arkansas. All revenues herein are estimated and subject to change and all appropriations are calculated upon available revenues and are also subject to change. Section 2. The following respective amounts for each and every item of revenue and expenditure classification herein proposed in the budget for 2015 are hereby authorized and appropriated for the purposes herein set forth for the calendar year ending December 31, 2015. General Fund Street Fund Water and Sewer Franchise Fee Fund Fireman’s Act 833 Series 2014 Capital Improvement Bonds Administration of Justice Act 1256 Act 988 District Court Cost Re Use Fund Revenues $8,412,474 $975,938 $7,430,787 $1,473,472 $80,443 $2,032,511 $443,470 $38,831 $7,845 $162,911 Expenditures $8,049,121 $951,815 $2,585,554 $1,270,100 $80,000 $1,947,000 $443,470 $30,000 $7,000 $132,900 Section 3. Whereas, by reason of the fact that the cities of Arkansas are required by law to adopt an annual budget each year beginning January 1, and ending December 31, in order to operate the City Government; NOW THEREFORE, this resolution being necessary for the preservation of the public peace, health and safety, shall take effect and be in force from and after its passage and approval. PASSED THIS 16th DAY OF December, 2014 __________________________ C.T. Hollingshead, Mayor ATTEST: ______________________________ Rendi Currey, City Clerk FY 2015 Cash Statement of Revenue and Expenses Revenues State aid General Street Other Fund 1,039,300 696,430 48,160 Federal aid 793,579 Property taxes 486,000 52,000 Franchise fees Sales tax W&S Utilities 773,117 1,862,000 Fines, forfeitures, and costs Interest 342,403 952 Local permits and fees Sanitation fees 9 20 629,962 1,436,718 Water & Sewer Other Total Revenues 19,450 3,171,337 242,460 15,600 6,833,374 764,039 Page 1 of 216 821,297 3,190,787 FY 2015 Cash Statement of Revenue and Expenses and Changes in Fund Balances Expenses General Street Other Fund 954,310 1,749,007 General Government Law Enforcement Water & Sewer Utilities Highway & Streets Public Safety Sanitation Recreation & Culture Airport 1,047,668 1,256,133 1,471,678 1,440,365 903,084 W&S Utilities 2,275,385 80,000 1,515,000 Debt Service: Bond Notes 432,000 292,643 2,027,000 821,297 (1,205,703) 2,568,028 3,190,787 622,759 109,961 8,029,121 6,833,374 (1,195,747) 48,731 951,815 764,039 (187,776) 1,054,100 (20,000) 20,000 Fund Balances - January 1 525,000 191,899 2,765,129 4,240,000 Excess of Revenues and other Financing Sources Over (Under) Expenses and Other Uses (161,647) (167,776) (2,259,803) 622,759 Fund Balance - December 31 363,353 24,123 505,326 4,862,759 Total Expenditures Total Revenues Excess of Revenues Over (under) Expenditures Other financing (use) Transfer in Transfer out Loan Proceeds Page 2 of 216 (1,054,100) Other Funds (Restricted) Projected Revenues & Expenditures FY 2015 Firemen's Act 833 2014 Ending Balance Dec-14 Interest Fund Revenues Total $32,263 $48,160 $20 $80,443 Franchise Fee Fund 2014 Ending Balance Revenue $700,355 $773,117 Expenditures $80,000 Justification Use funds towards purchasing rescue truck $80,000 $216,000 $835,000 $219,100 $1,270,100 $203,372 2014 Series Bond payment Transfer to General Fund Transfer to G.F. for one time expenses and Community Events Startup $1,515,000 $1,515,000 YSC Design and construction expenses Debt Reserve (Acct # 6603) $85,511 $0 Bond Funding (Acct #6596) $216,000 $216,000 Account used to bank semi annual payments Paying Agent (Acct # 6587) $216,000 $216,000 Used to make semi annual payments (Debt Service) $2,032,511 $1,947,000 Total Series 2014 Capital Improvement Bonds As of October 31, 2014 Project Account (Acct # 6612) Total $1,473,472 Page 3 of 216 2015 Ending Balance Reserve account Inter Agency Funds (Restricted) Projected Revenues & Expenditures FY 2015 Administration of Justice Act 1256 Not included in financial statements, the dollar amounts listed here are a description of how funds are generally distributed. Total Act 988 2014 Ending Balance Total District Court Cost 2014 Ending Balance Transferred from Act 1256 Interest Total Re Use Fund 2014 Ending Balance Repayment from City of Gurdon Interest Total $443,470 $443,470 $16,916 $21,915 $38,831 $1,800 $6,045 $0 $7,845 $132,900 $30,000 $11 $162,911 $239,890 $853 $1,293 $4,311 $5,441 $161,472 $30,210 $443,470 Arkadelphia - Supplements Police Dept budget Caddo Valley Amity Gurdon Supplements Mun Court Cost Clark County DF&A $30,000 Debt Service, Hybrid cruiser payoff 1-2019 $30,000 $7,000 Direct pay to County for District Court operations $7,000 Independent fund. Not part of City financial. $132,900 $132,900 Possible Economic Dev Expenditures Page 4 of 216 FY 2015 Revenue Airport Source Acct # Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 State Aid - 351,448 40,000 - - (40,000) 860,000 Federal Aid - - 360,000 - 62,414 (297,586) 360,000 12,528 134,912 17,640 9,662 17,495 (145) 19,305 Other - - - - - Totals 12,528 486,360 417,640 9,662 79,909 Local Permits & Fees Page 5 of 216 (337,731) 187,360 1,426,665 FY 2015 Revenue Airport Acct # Source 4213 Hangar Deposits 4214 Airport Lease (HSU) 4176 Hangar Leases Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 - - 200 200 200 1,228 607 400 266 370 (30) 400 11,300 14,340 17,040 9,196 16,925 (115) 18,705 119,965 - - - Other - - 200 187,360 SubTotal 12,528 134,912 17,640 9,662 17,495 (145) 206,665 State Aid - 351,448 40,000 - - (40,000) 860,000 Federal Aid - - 360,000 - 62,414 (297,586) 360,000 12,528 486,360 417,640 9,662 79,909 (337,731) 1,426,665 Totals Page 6 of 216 Revenue Justification Airport Acct# Airport $0 4213 Hangar Deposits $200 A $200 deposit is required for each of the 8 hangars. Staff anticipates one tenant change per year. 4214 Airport Leases (HSU) $400 Below is a breakdown of how the monthly leases are calculated from Henderson. AV gas Jet Fuel Hangar Rentals Tie Down fees Agriculture Pad Use 4176 Hangar Leases Zeagler, Bob - 1 Hangar Zeagler, Oscar - 1 Hangar Davis, Terry Commercial Hangar Commercial Hangar 2 Eight Hangars 4841 Total Monthly sales x 5 % Total Monthly sales x 7 % 50% 10% 50% $18,705 $ 20 x 12 $ 20 x 12 $ 20 x 12 $440 x 12 $555 x 3 $115 x 12 $240 $240 $240 $5,280 $1,665 $11,040 $18,705 Federal Aid $360,000 FAA Entitlement Funds- Improvements recommended by airport committee. Fencing and Planning projects State Aid $860,000 Arkansas Dept. of Aeronautics Grant(s). Match for FAA projects ($40,000) and Ag-Pad Grant ($320,000), new commercial hangar ($500,000) Other $187,360 Uncategorized revenues. Economic Development Partner match for relocation of Ag-Pad ($87,360), commercial hangar match ($100,000) Page 7 of 216 FY 2015 Department Expense Summary Airport Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Budgeted FY 2015 Airport 161,468 716,190 424,727 17,348 26,932 397,795 1,440,365 Totals 161,468 716,190 424,727 17,348 26,932 397,795 1,440,365 Page 8 of 216 FY 2015 Department Summary Page Airport Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Budgeted FY 2015 5200 Supplies 5,204 751 6,140 1,721 5,215 925 6,500 5300 Maintenance 3,570 2,643 3,300 1,175 2,439 861 5,300 5400 Miscellaneous 11,628 14,796 15,287 14,451 19,278 (3,991) 21,205 O & M Subtotal 20,402 18,190 24,727 17,348 26,932 (2,205) 33,005 Capital Outlay 141,066 698,000 400,000 - - 400,000 1,407,360 TOTAL BUDGET 161,468 716,190 424,727 17,348 26,932 397,795 1,440,365 5999 Page 9 of 216 FY 2015 Supply Summary Page Airport Acct # Item 5203 Motor Vehicles 5210 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under 419 - 1,260 - 1,415 Other 4,785 751 4,880 1,721 3,800 1,080 5,000 Total Supplies 5,204 751 6,140 1,721 5,215 925 6,500 Page 10 of 216 (155) Request FY 2015 1,500 Supply Justification Airport 5203 Motor Vehicle $1,500 Fuel for mowing the airport is charged out of this account. 5210 Other $5,000 This account is for runway lights, taxiway lights, and beacon lights as well as replacement light covers. This is also for the repair, upgrade or purchase of items for airport safety and for uncategorized items. This includes hangar deposit refunds. Page 11 of 216 FY 2015 Maintenance Summary Page Airport Acct # Item 5305 Instruments 5306 Building/Facilities 5314 Runway/Taxiway Totals Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 2,609 1,768 2,300 959 1,439 861 2,300 - - - - - - 2,000 961 874 1,000 216 1,000 - 1,000 3,570 2,643 3,300 1,175 2,439 861 5,300 Page 12 of 216 Maintenance Justification Airport 5305 Instruments $2,300 This is to provide maintenance to the non-directional beacon, including repairs to the antenna, replacement wiring, other required maintenance and papi lights. Testing of radio category has been moved to this line item. 5306 Building/Facilities Maintenance $2,000 This is to provide for maintenance/repainting of the terminal building, etc. 5314 Runway/Taxiway $1,000 This category is for maintenance service on lights and other associated expenses. Page 13 of 216 FY 2015 Miscellaneous Summary Page Airport Acct # Item 5402 Property / Vehicle Insurance 5404 Contracts and Services 5407 Telephone 5408 Electric 5409 Gas Totals Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 1,576 2,687 3,687 4,085 4,085 (398) 4,085 - 780 - 2,080 3,120 (3,120) 5,020 501 536 600 416 623 (23) 650 9,435 10,495 11,000 7,582 11,000 116 299 - 290 450 (450) 450 11,628 14,796 15,287 14,451 19,278 (3,991) 21,205 Page 14 of 216 - 11,000 Miscellaneous Justification Airport 5402 Property / Vehicle Insurance $4,085 Coverage per bid / Arkansas Municipal League. Includes Army Reserve Building. 5404 Contracts and Services $5,020 Includes cleaning service contract for Airport terminal, $60/week. Fuel farm service contract, $150/mo, split with HSU 50/50. 5407 Telephone $650 The city provides one line for the airport, fuel system, security system, pilot weather check, and flight plan. 5408 Electric $11,000 This appropriation is based on historical usage. Includes Army Reserve Building. 5409 Gas $450 This appropriation is based on historical usage. Includes Army Reserve Building and Airport Terminal. Page 15 of 216 FY 2015 Capital Summary Page Airport Actual FY 2012 Actual FY 2013 State Aeronautics Grant - 428,000 5999 FAA Entitlement Funds 141,066 141,066 Acct # 5999 Item Totals Actual 8 month Year End Projection 40,000 - - 40,000 1,047,360 270,000 360,000 - - 360,000 360,000 698,000 400,000 - - 400,000 1,407,360 Page 16 of 216 Budget FY 2014 (Over) Under Request FY 2015 Capital Justification Airport 5999 FAA Perimeter Fencing and Planning $360,000 Scheduled CIP as recommended by the Airport Advisory Committee; includes engineering fees. 5999 State Aeronautics Grant $1,047,360 Provides match for FAA grant. Ag-Pad relocation grant. Commercial hangar match. Page 17 of 216 FY 2015 Revenue Animal Control Acct # Source Local permits & fees Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 185 535 500 399 984 484 1,000 Spay/Neuter Program - - - - - - 12,688 Other - 350 - - - - - Totals 185 535 500 399 984 484 13,688 Page 18 of 216 FY 2015 Revenue Animal Control Acct # Source 4124 Animal Control Fees 4124 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 185 535 500 399 984 484 1,000 Spay/Neuter Program - - - - - - 12,688 Other - 350 - - - - - 185 885 500 399 984 484 13,688 Totals Page 19 of 216 Revenue Justification Animal Control 4124 Animal Control Fees $1,000 These are fees collected by enforcing our dog ordinance B-381 on animals impounded from within our city limits. With the new policy in place, staff anticipates increase in fee revenue. 4124 Spay/Neuter and Facility Program $12,688 $0.25 fee to be added to water bill (Ordinance required) Program to assist spay/neuter costs to increase adoption rate of animals and assist with additional vetting costs (shots, worming, etc) Any unused fees will be put towards facility improvements/maintenance and operations 3,803 Customers x $0.25 x 10 months = $9,508 10 months budgeted animal adoption, $20 per animal revenue, 159 assisted adoptions = $3,180 Page 20 of 216 FY 2015 Department Expense Summary Animal Control Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Budgeted FY2015 Law Enforcement 49,868 42,600 51,191 34,116 49,324 1,867 64,455 Totals 49,868 42,600 51,191 34,116 49,324 1,867 64,455 Page 21 of 216 FY 2015 Department Summary Animal Control Acct # Item 5100 Personnel Costs 5200 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 41,290 35,138 35,438 20,825 33,124 Supplies 4,900 3,882 5,650 4,173 5,818 (168) 7,250 5300 Maintenance 1,100 888 7,000 7,048 7,312 (312) 4,500 5400 Miscellaneous 2,578 2,692 3,103 2,071 3,070 33 16,360 49,868 42,600 51,191 34,116 49,324 1,867 64,455 - - - - - - - 49,868 42,600 51,191 34,116 49,324 1,867 64,455 O & M Subtotal 5999 Capital Outlay TOTAL BUDGET Page 22 of 216 2,314 36,345 FY 2015 Personnel Allocation/Costs Animal Control Full Time Authorized Positions Number 1 Employee Sanders, Mark cell allowance Overtime Total Title Animal Control Base Pay Unemply. 1.50% Workers' Comp 1.36% Retire 14.63% Fica 7.65% Insurance Total 23,108 480 2,000 347 7 30 314 - 3,381 293 1,768 37 153 4,428 33,346 524 2,476 25,588 384 314 3,673 1,958 4,428 36,345 Page 23 of 216 FY 2015 Supply Summary Page Animal Control Acct # Item 5201 Office 5202 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection 19 46 600 526 Clothing & Uniform 344 480 350 (113) 5203 Motor Vehicles 358 - 500 5222 Fuel 3,759 3,355 5205 Janitorial - 5206 Chemical Supplies 5210 Miscellaneous Totals (Over) Under Request FY 2015 526 74 500 - 350 400 10 10 490 250 3,500 3,558 5,000 (1,500) 4,500 - 50 182 182 (132) 300 363 - 150 11 100 50 500 - - 500 - - 500 800 4,843 3,882 5,650 4,173 5,818 Page 24 of 216 (168) 7,250 Supply Justification Animal Control 5201 Office Supplies Computer and software $500 5202 Clothing & Uniform Uniform and personal protective items. $400 5203 Motor Vehicles For supplies other than fuel. $250 5222 Fuel 1000 gallons at $4.50 a gallon. 5205 Janitorial $300 This category is reserved for brooms, light bulbs, and other things needed in the shelter. 5206 Chemical Supplies $500 This is primarily for fly bait needed in the summer and bleach to disinfect kennels. 5210 Miscellaneous $800 Costs associated with dog food and other supplies. Wal-Mart donates a substantial amount of dog food, but cannot be considered a permanent arrangement. $4,500 Page 25 of 216 FY 2015 Maintenance Summary Page Animal Control Acct # Item 5303 Motor Vehicle 5304 Radio 5306 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY2015 358 411 1,000 526 789 211 1,500 - - - - - - 1,000 Buildings/Facilities 349 477 6,000 6,523 6,523 (523) 2,000 Totals 707 888 7,000 7,048 7,312 (312) 4,500 Page 26 of 216 Maintenance Justification Animal Control 5303 Motor Vehicle $1,500 For maintenance on 2007 pickup. Truck is in need of LED warning light and worklight repair for rear of truck. 5304 Radio 5306 Building/Facilities $2,000 This item is for maintenance on the shelter. In need of a fence to surround the building to allow volunteers to walk the dogs. $1,000 Page 27 of 216 FY 2015 Miscellaneous Summary Page Animal Control Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 78 94 103 72 72 31 72 5402 Property / Vehicle Insurance 5403 Special Services 2,335 2,598 3,000 1,999 2,998 2 16,288 Totals 2,413 2,692 3,103 2,071 3,070 33 16,360 Page 28 of 216 Miscellaneous Justification Animal Control 5402 Property / Vehicle Insurance Coverage per bid. $72 5403 Special Services $16,288 This is for euthanization of animals. Dr. Bradshaw charges us $250 per month plus medicine. Program to assist spay/neuter costs to increase adoption rate of animals and assist with additional vetting costs (shots, worming, etc) Page 29 of 216 FY 2015 Revenue Aquatic Park Source Acct # Local permits & fees Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 180,568 154,187 157,000 102,044 130,901 - - - - - - - Transfers In - - - - - - - Loan Proceeds - - - - - - - 180,568 154,187 157,000 102,044 130,901 Other (26,099) 155,000 Other Financing Sources Totals Page 30 of 216 (26,099) 155,000 FY 2015 Revenue Aquatic Park Acct # Source Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 4165 Admissions 98,240 87,509 90,000 67,661 72,510 (17,490) 90,000 4162 Concessions 36,928 31,795 32,000 9,128 23,967 (8,033) 30,000 4168 Fees 45,400 34,883 35,000 25,255 34,424 (576) 35,000 180,568 154,187 157,000 102,044 130,901 (26,099) 155,000 Totals Page 31 of 216 Revenue Justification Aquatic Park 2012 year attendance was 22,163. Estimated 40% of patrons are from outside of 71923. 2013 year attendance was 17,751. Estimated 42% of patrons are from outside of 71923. 2014 year attendance was 16,330. Estimated 41% of patrons are from outside of 71923. 4165 Aquatic Park Admissions $90,000 $6 Aquatic Park daily admission. Actual 2012 Collections: 2013 Collections: 2014 Collections: 4162 $98,240 $87,509 $72,510 Concessions $30,000 Includes Aquatic Park concession sales. Actual 2012 Collections: 2013 Collections: 2014 Collections: 4168 $36,928 $31,795 $23,967 Fees $35,000 Includes all Aquatic Park fees including season passes, coupons, reservations, water classes, swimming lessons, etc. Continue family passes at $200. Actual 2012 Collections: 2013 Collections: 2014 Collections: $45,400 $34,883 $34,424 Page 32 of 216 FY 2015 Expense Aquatic Park Source Acct # Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 Recreation & Culture 163,036 140,337 175,684 136,122 149,195 26,573 177,179 Totals 163,036 140,337 175,684 136,122 149,195 26,573 177,179 Page 33 of 216 FY 2015 Department Summary Page Aquatic Park Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Budgeted FY 2015 5100 Personnel Costs 75,825 64,591 87,496 65,608 68,151 19,345 87,499 5200 Supplies 53,705 39,165 44,300 35,617 36,891 6,109 43,200 5300 Maintenance 14,352 14,690 22,000 17,329 19,038 962 22,200 5400 Miscellaneous 19,154 21,891 21,888 17,569 25,115 157 24,280 163,036 140,337 175,684 136,122 149,195 26,573 177,179 - - - - - - - 163,036 140,337 175,684 136,122 149,195 26,573 177,179 O & M Subtotal 5999 Capital Outlay TOTAL BUDGET Page 34 of 216 FY 2015 Personnel Allocation/Costs Aquatic Park Full Time Authorized Positions Number Employee Title Base Pay Unemply. Workers' Comp 1.50% 1 Mike Volz Director Parks and Recreation Director will over see manager of facility Total Full Time Retire Fica 14.00% 7.65% Insurance Total - - - - - - - - - - - - - - Part Time Authorized Positions Number 18 wks 13 wks Employee To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled Sub Total Part Time Title Manager - $11.00 hr Manager - $11.00 hr Assistant Manager - $8.20 hr Maintenance - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Conc Worker - $7.70 hr Jr Grd/Conc Worker - $6.25 hr Jr Grd/Conc Worker - $6.25 hr Jr Grd/Conc Worker - $6.25 hr Jr Grd/Conc Worker - $6.25 hr Gate Worker - $7.25 hr Total Pay 7,920 2,280 1,279 2,495 5,205 5,205 5,205 5,205 5,205 5,205 5,205 4,225 4,225 4,225 4,225 4,901 Unemply. Workers' Comp Retire Fica 1.50% 3.70% 14.00% 7.65% 72,211 Page 35 of 216 119 34 19 37 78 78 78 78 78 78 78 63 63 63 63 74 1,083 293 84 47 92 193 193 193 193 193 193 193 156 156 156 156 181 2,672 - Insurance Total 606 174 98 191 398 398 398 398 398 398 398 323 323 323 323 375 - 8,938 2,573 1,444 2,815 5,874 5,874 5,874 5,874 5,874 5,874 5,874 4,768 4,768 4,768 4,768 5,531 5,524 - 81,491 FY 2015 Personnel Allocation/Costs Aquatic Park Special Event or Private Party Number 65 Employee To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled To Be Filled Title Assistant Manager - $8.20 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Life Guard - $7.70 hr Conc Worker - $7.70 hr Junior Guard - $6.25 hr Junior Guard - $6.25 hr Junior Guard - $6.25 hr Sub Total Special Evnt Total Personnel Total Pay 533 501 501 501 501 501 501 501 406 406 406 Unemply. Workers' Comp Retire Fica 1.50% 3.70% 14.63% 7.65% 8 8 8 8 8 8 8 8 6 6 6 20 19 19 19 19 19 19 19 15 15 15 78 - Insurance Total 41 38 38 38 38 38 38 38 31 31 31 - 679 565 565 565 565 565 565 565 458 458 458 5,255 79 194 78 402 - 6,009 77,467 1,162 2,866 78 5,926 - 87,499 Page 36 of 216 FY 2015 Supply Summary Page Aquatic Park Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 5201 Office & Computer 472 938 1,000 713 773 5202 Clothing & Uniform 635 841 1,000 1,210 1,210 5204 Minor Tools 145 95 300 120 186 114 300 5205 Janitorial 2,074 1,384 1,500 1,243 1,336 164 1,500 5206 Chemical 20,574 16,719 18,000 16,173 16,242 1,758 17,000 5207 Education & Recreation 483 172 500 906 906 5208 Buildings/Facilities 5,852 3,709 5,000 3,916 3,916 1,084 6,000 5209 Special Events - - 400 265 265 135 400 5212 Concession 23,427 15,216 15,000 10,812 11,799 3,201 15,000 5213 Safety Program 43 91 300 258 258 42 300 53,705 39,165 43,000 35,617 36,891 6,109 43,200 Totals Page 37 of 216 227 1,000 (210) 1,200 (406) 500 Supply Justification Aquatic Park 5201 Office & Computer $1,000 Office supplies, season pass materials, receipt books, and IT, etc. 5202 Clothing & Uniform Shirts, whistles, etc for staff. 5204 Minor Tools $300 Tools needed for the facility. Facility aging expected needs for nuts, bolts, chains and other similar items. 5205 Janitorial Cleaners, soap, toilet paper, trash bags, etc. 5206 Chemical Chlorine and chemicals for the pool. 5207 Education & Recreation $500 Items to be sold at the kiosk, including t-shirts, goggles, swim diapers, etc. 5208 Buildings/Facilities $6,000 More deck chairs, new signage, Need new umbrellas, need 2 Life guard stands etc. 5209 Special Events $400 Radio Remote back to school, decorations, bands, promotions, etc. for special events. 5212 Concession Concession stand food and drink supplies. 5213 Safety Program $300 First aid supplies including gloves, new tubes, sunscreen, etc. $1,200 $1,500 $16,000 $15,000 Page 38 of 216 FY 2015 Maintenance Summary Page Aquatic Park Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under 5301 Office Equipment - - 500 - - 5302 Machinery - 2,890 3,000 4,702 5,402 5304 Radio & Electronic - - 500 - - 500 500 5306 Building/Facility 5,852 8,344 9,000 6,403 7,412 1,588 9,000 5315 Pool 8,500 3,456 7,000 6,224 6,224 776 7,000 14,352 14,690 20,000 17,329 19,038 962 22,200 Totals Page 39 of 216 500 Request FY 2015 (2,402) 500 5,200 Maintenance Justification Aquatic Park 5301 Office Equipment Repairs on the computers, cash registers, etc. $500 5302 Machinery $5,200 Repairs on machinery and equipment. Scheduled pump rebuilds, replace chemical sensors and acid pump. 5304 Radio & Electronic Repairs on sound system. 5306 Building/Facility $9,000 Repairs on restrooms, concession stand, permanent structures, diving board, paint towers, etc. includes: refurbish slide landing, floating feature & more outside lighting repair. 5315 Pool $7,000 Plumbers, electricians, deck maintenance, minor repairs, etc. to the actual pool. More patching needed than previous years & replacing lights, relay switches/sensors. repainting section of pool. $500 Page 40 of 216 FY 2015 Miscellaneous Summary Page Aquatic Park Acct # Item 5402 Insurance - Other Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 2,524 3,054 3,358 2,705 2,705 653 2,705 163 561 735 68 68 667 855 7,842 6,626 9,000 7,507 9,087 5406 Association Dues & Meetings 250 250 300 - - 5407 Telephone Service 403 442 550 546 7,797 10,100 10,000 175 131 5410 Postage & Shipping - 5417 Refunds 5404 Contracts & Special Services 5405 Advertising & Legal 5408 Electric Service 5409 Gas Service Totals (87) 7,000 300 300 680 (130) 700 5,622 10,675 (675) 11,000 250 30 108 220 477 500 992 992 (492) 1,000 - 250 500 100 800 (300) 500 19,154 21,891 25,193 17,569 25,115 Page 41 of 216 157 220 24,280 Miscellaneous Justification Aquatic Park 5402 Insurance - Other Real property insurance. $2,705 5404 Contracts & Special Services $855 Pest Control $60 x 6 = $360 , health permit $125, add $35 for concessionns etc. CPO class $250 CPR $85 5405 Advertising & Legal $7,000 Radio ads, local news ads, new brochure, employment notices, new rack cards, etc. Increased to advertise in surrounding areas. Includes $1,000 for interstate signs. 5406 Association Dues & Meetings $300 Dues, meetings, and training to meet required pool certifications. CPO class for 1 staff member. 5407 Telephone Service Office phone services. 5408 Electric Service Electricity service. 5409 Gas Service Gas service. 5410 Postage & Shipping $1,000 Stamps and postal services, postcard direct mail-out. 5417 Refunds Refunds to patrons. $700 $11,000 $220 $500 Page 42 of 216 FY 2015 Revenue Building Source Acct # Local permits & fees Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 24,704 34,821 29,620 30,972 36,412 6,792 31,615 Other - - - - - - - Totals 24,704 34,821 29,620 30,972 36,412 6,792 31,615 Page 43 of 216 FY 2015 Revenue Summary Page Building Department Acct # Source Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 4131 Building Permits 10,347 16,514 14,500 15,927 18,729 4132 Plumbing Permits 2,907 4,024 3,150 2,522 3,077 (73) 3,000 4133 Electrical Permits 3,785 3,798 3,600 3,358 3,800 200 3,700 4134 HVACR Permits 2,264 2,544 2,400 2,565 2,911 511 2,500 4135 Land Disturbing Permits 76 - 50 50 50 - 50 4136 Variance Fees 55 550 165 110 330 165 330 4137 Rezoning Fees 100 310 100 100 200 100 100 4138 Nonresidential Construction Permit Surcharge 2,726 3,633 2,800 3,549 3,904 1,104 3,600 4139 Miscellaneous: Land Use Books & Antenna Fees 260 709 - 1,061 1,061 1,061 250 4140 Contractor Permits 2,060 1,960 1,780 1,480 2,000 220 1,960 4845 Demolition Reimbursements - 754 1,050 250 350 (700) 100 125 25 25 - - (25) 25 24,704 34,821 29,620 30,972 36,412 TBA Street Breaking Permits Totals Page 44 of 216 4,229 6,792 16,000 31,615 Revenue Justification Building Department 4131 Building Permits $16,000 4132 Plumbing Permits $3,000 4133 Electrical Permits $3,700 4134 HVACR Permits $2,500 4135 Land Disturbing Permits Ordinance 0-98-3 set the fee for these permits at $25 each. 4136 Variance Fees $330 We collect $55.00 for each variance application to cover publication and administrative costs. 4137 Rezoning Fees 4138 Nonresidential Construction Surcharge $3,600 Act 474 of 1999, as amended by 785 of 1999, mandated a surcharge be collected at the rate of fifty cents per each $1,000 of non-residential construction. There's a maximum $1,000 surcharge per permit. The City collects these revenues monthly for the Dept. of Finance and Administration. The City retains five percent of these projected revenues. 4139 Misc.: Land Use Book Sales, Antenna Fees, Etc. $250 Under this category, we expect to receive revenue for plats, re-inspections, land use ordinance books, cell tower/antenna review fees, and zoning applications. 4140 Contractor Permits $1,960 Ordinance 0-00-8 set the fee of $20 for contractor's permits. 4845 Demolition Reimbursements Demolition reimbursement payments. TBA Street Breaking Permits We collect $25.00 for each street breaking permit. $50 $100 $100 $25 Page 45 of 216 FY 2015 Expense Building Source Acct # General Government Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection 71,966 117,900 131,724 86,303 133,566 Other - - - - - Totals 71,966 117,900 131,724 86,303 133,566 Page 46 of 216 (Over) Under Request FY 2015 (1,842) (1,842) 148,892 148,892 FY 2015 Department Summary Building Department Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 5100 Personnel 63,386 102,132 111,309 75,138 117,084 5200 Supplies 2,413 5,482 9,840 4,999 7,002 2,838 9,117 5300 Maintenance 1,042 1,145 1,713 746 977 736 5,713 5400 Miscellaneous 5,125 9,141 8,862 5,420 8,503 359 8,993 71,966 117,900 131,724 86,303 133,566 - - - - - 71,966 117,900 131,724 86,303 133,566 O & M Subtotal 5999 Capital Outlay TOTAL BUDGET Page 47 of 216 (5,775) (1,842) (1,842) 125,069 148,892 148,892 FY 2015 Personnel Allocation/Costs Building Department Full-Time Authorized Positions Number Employee Title 1 2 Wiley, A. Gaither, T. Bldg. Dept. Supv. Building Inspector Certification Pay Sub Total Base Pay 42,820 29,969 588 73,376 Unemploy. 1.50% Workers' Comp 642 450 9 1,101 111 78 2 191 Retire 14.63% FICA 7.65% Insurance Total 6,265 4,384 86 10,735 3,276 2,293 45 5,613 4,428 4,428 FICA 7.65% 1,117 14 170 Insurance 38 0 Retire 14.63% 2,136 27 4,428 22,540 232 2,425 38 229 2,164 12,899 1,301 6,915 4,428 13,284 25,198 125,069 8,856 57,542 41,601 729 99,872 Part-Time Authorized Position Employee 1 2 Hillard, W. Vacant Sullivan, J. Sub Total TOTAL Base Pay Permits Clerk 20 hrs. vacation staffing Building Inspector 14,602 187 2,222 Unemploy. 1.50% 219 3 33 17,011 90,387 255 1,356 Workers' Comp Page 48 of 216 Total FY 2015 Supplies Summary Building Department Acct # Item 5201 Office 5202 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 1,741 1,945 3,260 1,224 2,600 660 3,260 Clothing - 50 60 - - 60 - 5203 Motor Vehicles - - 350 - 50 300 350 5222 Fuel - 448 2,025 518 800 1,225 2,025 5207 Educational Supplies 672 2,032 2,680 1,995 2,290 390 2,882 5210 Other - 1,007 1,465 1,262 1,262 203 600 2,413 5,482 9,840 4,999 7,002 2,838 9,117 Totals Page 49 of 216 FY 2015 Supplies Justification Building Department 5201 Office Supplies $3,260 Includes paper, pens, ink for printers, copier, fax machine, file folders, printing forms, and etc. $1,781 $41.07 per month each for 3 computers = $1,479 5202 Clothing $0 This covers department shirts/protective clothing for new building department staff. 5203 Motor Vehicles Oil and filters 5222 Fuel Estimated use is 450 gallons at $4.50. $2,025 5207 Educational $2,882 $350 This category provides educational training materials, programs and transportation for 2 staff, 2 back-up inspectors and nine planning commissioners. It enables our staff to comply with state inspection licensing requirements by attending required training and maintenance workshops to attain and maintain their certification. This improves our overall ISO rating. APA (1) conference, hotel, meals, mileage $260 ICC zoning inspector recertification: Electrical licenses: 4 @50.00 = $200.00 HVACR training & meals: $60 Mileage $210.00 HVACR licenses: 4 @ 25.00 = $100.00 Plumbing training & meals: $95 Mileage $191.00 Plumbing licenses: 4 @ 25.00 = $100.00 Electrical/IAEI training 2 days: registrations & meals $475 Mileage $241.00 hotel: $400 Floodplain training & meals $80.00 PC training meals & mileage (3) $270.00 COAR/other bldg. training, hotel, meals, registration: $200 5210 Other $600 All other necessary items not covered in any other category under supplies. City must adopt Plumbing and Fuel Gas Codes expected to be adopted by Arkansas in 2015. Estimated costs to purchase code books for adoption and inspection: AR Plumbing Code books: 4 @ $66.00 = $264.00 AR Fuel Gas Code books: 4 @ 66.00 = $264.00 Tax: $44.00 Shipping: $28.00 Page 50 of 216 FY 2015 Maintenance Summary Building Department Acct # Item 5301 Office Equipment 5303 Motor Vehicle 5306 Building/ Facility Maintenance Totals Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection 352 488 713 376 577 136 713 - 602 1,000 370 400 600 1,000 690 55 - - - - 4,000 1,042 1,145 1,713 746 977 736 5,713 Page 51 of 216 (Over) Under Request FY 2015 FY 2015 Maintenance Justification Building Department 5301 Office Equipment $713 Maintenance contracts: $575.52 (Sharp copier : $32.70 X 12 = $392.40) Xerox Multifunction Fax: $15.26 x 12 = $183.12 Repair and maintain computers (replacement of hard drives, memory, keyboards or monitors): $137.00 5303 Motor Vehicle Maintenance For necessary repairs and maintenance. $1,000 5306 Building Maintenance Carpet replacement, painting, etc. $4,000 Page 52 of 216 FY 2015 Miscellaneous Summary Building Department Acct # Item Actual FY 2011 Actual FY 2012 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 - - 100 - 100 - 100 5402 Vehicle Insurance 5404 Contracts and Special Services 232 613 500 366 504 (4) 531 5405 Advertising and Legal 517 699 700 474 824 (124) 800 5406 Association Dues & Meetings 1,193 1,103 1,200 467 1,142 58 1,200 5407 Telephone 1,576 1,863 2,172 1,184 1,943 229 2,172 5410 Postage 178 - 300 - 300 - 300 5413 Certification Exams - - 200 - - 200 200 5415 Nonresidential Construction Permit Surcharge (minus 5% Retention) 1,429 4,863 3,690 2,929 3,690 - 3,690 Totals 5,125 9,141 8,862 5,420 8,503 359 8,993 Page 53 of 216 FY 2015 Miscellaneous Justification Building Department 5402 Vehicle Insurance $100 5404 Contracts & Special Services $531 Cintas contract for Dept. mat cleaning. $44.26 X 12 = $531.12 5405 Advertising & Legal $800 We expect to publish legal notices in the newspaper for variances, rezoning requests. 5406 Association Dues & Meetings $1,200 This category is for annual membership dues, organizational conferences and meetings for 2 staff and 2 back-up inspectors to remain current. It also includes planning subscriptions. This category also includes dues and subscriptions for nine planning commissioners in the American Planning Association. STAFF PROFESSIONAL MEMBERSHIPS Engineer/Inspector: Arkansas Natural Resources Commission Int'l Assoc. Electrical Inspectors Anita Wiley: Arkansas Natural Resources Commission American Planning Association ICC/COAR Planning Comm: APA memberships/magazine subscriptions SUBSCRIPTIONS City & Town Daily Siftings Herald Zoning Bulletin Building Law Permits $20 $102 $20 $185 $125 $550 $20 $118 $0 $0 5407 Telephone $2,172 In addition to cellular phones for personnel whose job descriptions require access during all working hours, this appropriation includes a pro rata share of the basic service the city pays for all their lines. 5410 Postage $300 Monthly mailings include Planning Commission and other meeting packets, assorted correspondence to contractors, architects, and developers, etc. A portion is attributed to certified mailings. 5413 Certification Exams $200 This covers the cost of applications/exams to acquire ICC certification. 5415 Nonresidential Construction Permit Surcharge (Minus 5% Retention) $3,690 Act 474 of 1999, as amended by 785 of 1999 mandated a surcharge be collected at the rate of fifty cents ($.50) per each $1000 of non-residential There is a maximum surcharge of $1000 on each non-residential building permit. The City collects these revenues monthly for the Dept. of Finance and Administration and retains a 5% administrative fee. This projection is the difference between the projected revenue minus .05% retention for our administrative cost. Page 54 of 216 FY 2015 Revenue Community and Special Events Actual FY 2012 Source Acct # Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 State Aid - - - - - - - Federal Aid - - - - - - - Local Permits & Fees - - - - - - 115,900 Transfers In - - - - - - - Loan Proceeds - - - - - - - - - - - - - 115,900 Other Financing Sources Totals Page 55 of 216 FY 2015 Revenue Community and Special Events Acct # Actual FY 2012 Source Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 4162 Concessions - - - - - - 18,000 4163 Community and Special Events - - - - - - 52,900 4198 Other - - - - - - 45,000 Subtotal - - - - - - 115,900 Federal Aid - - - - - - - State Aid - - - - - - - Transfers In - - - - - - - Loan Proceeds - - - - - - - - - - - - - 115,900 Other Financing Sources Totals Page 56 of 216 Revenue Justification Community and Special Events 4162 Concessions Small tournament Large tournament 1 1 1 1 1 1 4 4 4 2 3 1 Community and Special Events First Weekend of August Christian Film Festival Crawfish Boil (softball event) Youth Soccer Tournament - 8 teams @ $200 each Adult Soccer Tournament - 8 teams @ $250 each Volleyball - 12 teams @ $150 each 3 on 3 Basketball - 12 teams @ $100 each Softball - 10 team @ $180 each, 4 events Youth Baseball - 12 teams @ $250 each, 4 events Youth Softball - 12 teams @ $250 each, 4 events Gate Fees (Youth baseball/softball) 2 USSSA tournaments ($100/field per day) Outdoor Expos Cruisin (BBQ1500/Car 900/ Run 300/ SB500) $18,000 $12,000 $6,000 1 2 10 1 $1,600 $2,000 $1,800 $1,200 $7,200 $12,000 $12,000 $8,000 $2,400 $1,500 $3,200 $52,900 Other Revenue Sponsorships for Advertising/Promotions, awards, clothing, and events. $45,000 Page 57 of 216 Halloween on Main Music on Main (YSC) Movies on Main Haunted House (Rec Center) FY 2015 Expense Community and Special Events Source Acct # Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) (Under) Request FY 2015 Recreation & Culture - - - - - - 152,620 Totals - - - - - - 152,620 Page 58 of 216 FY 2015 Department Summary Page Community and Special Events Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 5100 Personnel Costs - - - - - - 91,870 5200 Supplies - - - - - - 22,050 5300 Maintenance - - - - - - 200 5400 Miscellaneous - - - - - - 18,500 O & M Subtotals - - - - - - 132,620 Capital Outlay - - - - - - 20,000 TOTAL - - - - - - 152,620 5999 Page 59 of 216 FY 2015 Personnel Allocation/Costs Community and Special Events Full Time Authorized Positions Number 1 Employee Title Base Pay Vacant Director Director - Cell Allowance Director - Car Allowance Subtotal Full Time Salaries Unemply. 1.50% Workers' Comp Retire 14.63% Fica 7.65% Insurance Total 44,063 480 4,200 661 7 63 115 1 11 6,446 70 614 3,371 37 321 4,428 - 59,084 595 5,210 48,743 731 127 7,131 3,729 4,428 64,889 Part-time Authorized Positions Number 23 games 23 games 88 games 108 games 108 games Unemply. 1.50% Workers' Comp 3.70% 5,075 76 188 - 388 - 5,727 Official at $12/game Official at $12/game Scorekeeper at $7.25/game 276 276 167 4 4 3 10 10 6 - 21 21 13 - 311 311 188 Referee $12/game Referee $12/game Scorekeeper $7.25/game 276 276 167 4 4 3 10 10 6 - 21 21 13 - 311 311 188 Employee Laborers To be filled Part-time Volleyball Volleyball Staff Volleyball Staff Volleyball Staff 3 on 3 Basketball Basketball Staff Basketball Staff Basketball Staff Softball Softball Staff Softball Staff Youth Baseball Baseball Staff Baseball Staff Youth Softball Softball Staff Softball Staff Title Special Event Labor $7.25 hour Total Pay Retire 14.63% Fica 7.65% Insurance Total Umpire Umpire $15/game $15/game 1,320 1,320 20 20 49 49 - 101 101 - 1,490 1,490 Umpire Umpire $30/game $30/game 3,240 3,240 49 49 120 120 - 248 248 - 3,656 3,656 Umpire Umpire $30/game $30/game 3,240 3,240 49 49 120 120 - 248 248 - 3,656 3,656 Page 60 of 216 Part-time Authorized Positions (continued) Number 18 games 18 games Employee Title Basketball Staff Basketball Staff Youth Soccer Soccer Staff Soccer Staff Adult Soccer Soccer Staff Soccer Staff Referee $12/game Scorekeeper $7.25/game 132 80 Unemply. 1.50% 2 1 Workers' Comp 3.70% 5 3 Total Pay Retire 14.63% Insurance - Fica 7.65% 10 6 Total - 149 90 Referee Referee $19/game $19/game 342 342 5 5 13 13 - 26 26 - 386 386 Referee Referee $25/game $25/game 450 450 7 7 17 17 - 34 34 - 508 508 Subtotal Recreation Part Time 22,325 335 826 - 1,708 - 26,981 Subtotal Full Time Positions Subtotal Part Time Positions 48,743 22,325 731 335 127 826 7,131 - 3,729 1,708 4,428 - 64,889 26,981 Total Personnel 71,068 1,066 953 7,131 5,437 4,428 91,870 Page 61 of 216 FY 2015 Supply Summary Page Community and Special Events Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) (Under) Request FY 2015 5201 Office & Computer - - - - - - 250 5202 Clothing & Uniform - - - - - - 400 5206 Chemical - - - - - - 1,100 5207 Special Events - - - - - - 11,500 5210 Other/Safety - - - - - - 800 5212 Concession - - - - - - 8,000 Totals - - - - - - 22,050 Page 62 of 216 Supply Justification Community and Special Events 5201 Office & Computer Paper for correspondence and event flyers $250 5202 Clothing & Uniform Staff hats and shirts used for identification. $400 5206 Chemical Chalk, Paint, Field Dry, Pesticide 5207 $1,100 Special Events $11,500 Purchase supplies and awards for different programs offered by Community and Special Events Adult sports: Youth sports: $2,500 $9,000 Softball Tournaments $1,000 Basketball 3 on 3 Volleyball Soccer $1,000 $500 $250 Crusin' In The Park Winter Event-Outdoor Expo Baseball - Tournaments Basketball Soccer $4,000 $1,500 $3,000 $500 $500 5210 Other/Safety $800 Unexpected uncategorized items. Safety related items moved to this account. Tournament staff hydration. 5212 Concession $8,000 Concession will be operated at the Recreation Center. This includes supplies for the Coke machine. Event t-shirts Page 63 of 216 FY 2015 Maintenance Summary Page Community and Special Events Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) (Under) Requested FY 2015 5301 Office Equipment - - - - - - 200 5302 Machinery - - - - - - - Totals - - - - - - 200 Page 64 of 216 Maintenance Justification Community and Special Events 5301 Office Equipment $200 To maintain and repair computer, printers, fax, copy machine, phone, ID maker, and other office equipment. 5302 Machinery Repairs to any machinery, equipment. $0 Page 65 of 216 FY 2015 Miscellaneous Summary Page Community and Special Events Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 5404 Contracts & Special Services - - - - - - - 5405 Advertising & Legal - - - - - - 5,000 5406 Association Dues & Meeting - - - - - - 3,000 5407 Telephone Service - - - - - - - 5417 Refunds - - - - - - 500 5426 Miscellaneous/Other - - - - - - 10,000 Totals - - - - - - 18,500 Page 66 of 216 Miscellaneous Justification Community and Special Events 5404 Contracts & Special Services $0 5405 Advertising & Legal $5,000 Classified ads, promotions, and various promotional marketing campaigns for Community and Special Events. 5406 Association Dues & Meeting $3,000 Covers dues & meetings of the following: ARPA Membership, State Conference & lodging Fuel/Mileage reimbursement USSSA Dues 5407 Telephone Service 5417 Refunds 5426 Miscellaneous/Other $10,000 Unanticipated startup costs to be categorized in 2016 $0 $500 Page 67 of 216 FY 2015 Capital Summary Page Community and Special Events Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 5999 YSC Infield Tarps - - - - - - 10,000 5999 Feaster Park - - - - - - 10,000 Totals - - - - - - 20,000 Page 68 of 216 Capital Justification Community and Special Events 5999 YSC Infield Tarps Five youth fields, one Babe Ruth field Needed to reduce rainouts $10,000 5999 Feaster Park Field repairs (including dirt work) $10,000 Page 69 of 216 FY 2015 Revenue Fire Source Acct # Federal Aid Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 - - - - - Other 33,128 35,240 36,213 16,081 21,466 (14,747) 46,100 Totals 67,520 35,240 36,213 28,198 21,466 (14,747) 436,100 Page 70 of 216 - 390,000 FY 2015 Revenue Fire Department Acct # 4195 Source Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 Outside Fire Protection 23,589 22,908 22,000 12,117 21,466 (534) 21,500 Miscellaneous/Other 11,651 13,305 425,000 16,081 35,600 (389,400) 24,600 - - - - - 35,240 36,213 447,000 28,198 57,066 Federal Aid Totals Page 71 of 216 (389,934) 390,000 436,100 Revenue Justification Fire Department 4195 Outside Fire Protection $21,500 This figure represents the gross collections for outside fire protection membership dues and interest income. As per ordinance, and Board action these annual dues are to be transferred to the Firemen's Pension Fund. 4198 Miscellaneous/Other $24,600 All miscellaneous income, including insurance claims. Includes any LOPFI SIT, AT&T tower lease dedicated to local pension fund $24,600 Federal Aid $390,000 FEMA grant- pumper truck. $390,000 Page 72 of 216 FY 2015 Department Expense Summary Fire Department Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Budgeted FY 2015 Public Safety 577,439 717,330 1,035,372 396,581 631,575 403,797 1,047,668 Debt Service 35,370 35,229 - - - - - 612,809 752,559 1,035,372 396,581 631,575 403,797 1,047,668 Total Page 73 of 216 FY 2015 Department Summary Page Fire Department Acct # Item 5100 Personnel Costs 5200 Supplies 5300 Maintenance 5400 Miscellaneous O & M Subtotal Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 457,098 527,954 537,736 327,487 491,240 46,496 550,093 23,411 20,358 29,200 12,827 23,634 5,566 38,875 5,642 19,739 26,400 19,918 36,637 (10,237) 24,000 20,689 78,821 52,036 36,349 80,064 (28,028) 80,700 506,840 646,872 645,372 396,581 631,575 13,797 693,668 5999 Capital Outlay 35,229 35,229 390,000 - - 390,000 390,000 5998 Debt Service 35,370 35,229 - - - - - 577,439 717,330 1,035,372 396,581 631,575 403,797 1,047,668 TOTAL BUDGET Page 74 of 216 FY 2015 Personnel Allocation/Costs Fire Department Full Time Authorized Positions Num 1 2 3 4 5 6 7 8 9 10 Employee Title Base Pay Arnold, R Chief 44,067 Still, R Cpt 32,460 Thomason, M Cpt 29,680 Russell, D Cpt 29,680 Neel, A Lt/ Rec. Mgr. 28,032 Thomason, T Inspector 28,032 Adair, M Lt 27,640 Williams,K Driver 27,326 Wade, R Driver 27,326 White, Q Driver 27,326 Car Allowance Arnold, R 4,800 Cell Allowance Arnold, R 480 Full Time Subtotal 306,848 Part-time Subtotal 39,204 Uniform *Officer *Fire *Training **Adjusted Holiday Unemply. Pay 6.60% 1.50% 800 800 800 800 800 800 800 800 800 800 1,800 720 720 1,800 420 - 756 756 756 756 756 756 756 756 756 320 320 320 320 320 320 320 320 320 44,867 36,136 32,276 32,276 31,708 29,908 29,936 29,202 29,202 29,202 2,908 2,142 1,959 1,959 1,850 1,816 1,824 1,804 1,804 1,804 8,000 5,460 6,804 2,880 324,712 - - - - - Retire Fica 3.55% 18.30% 1.45% Insurance 4,428 4,428 6,408 4,428 6,408 6,408 6,408 4,428 4,428 4,428 Total 19,869 673 542 484 484 476 449 449 438 438 438 72 7 4,950 1,593 1,283 1,146 1,146 1,126 1,062 1,063 1,037 1,037 1,037 170 17 11,715 8,211 6,613 5,907 5,907 5,802 5,473 5,478 5,344 5,344 5,344 878 88 60,389 651 524 468 468 460 434 434 423 423 423 70 7 4,785 52,200 63,331 51,669 48,647 46,667 47,829 45,549 45,592 42,675 42,675 42,675 5,990 282 483,583 - 588 1,392 1,112 568 13,860 66,510 Total Salaries *Officer *Fire *Training Workers' Comp 550,093 This description reflects full-time firemans volunteer rank. These employees recieve compensation per run outside their normal hours. This is based on 28 meetings at $22 per meeting when not on duty. They average attending 2/3 of the meetings. Page 75 of 216 FY 2015 Fire Department Part Time Authorized Positions Num Employee Title Base Pay Uniform *Officer *Fire *Training Adjusted Holiday Unemply. 1.50% 18 partime Meetings 9,504 18 partime Fires 29,700 2 Capt. 3 Lt. Officer Pay Retirement $5.15 per month per employee Insurance for Part-Time Total Part-time 39,204 - - - - - - Workers' Comp Retire 3.55% 143 446 337 1,054 588 1,392 2,700 1,112 3,812 Fica Insurance 1.45% City match 138 431 568 13,860 13,860 Total 10,122 31,631 2,700 1,112 13,860 66,510 * Avg 75 runs @ 18 each ** 28 meetings @ $22 each for 18 pay-per call 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Part-time Chris Sparks Blake Batson David Fenocchi Title Lt. Officer Insurance 4,620 420 Part-time 16 Micheal Shepard 17 Robert Eakin 18 Vacant Scott Speights David Green Justin Kirksey Jimmy McNabb Tommy Neel Ken Sparks Russ Walker Lon Ware David Suttle Roger Wingfield Sub total Capt. Lt. Lt. 720 420 420 4,620 4,620 - Page 76 of 216 Title Capt. Officer 720 Insurance - 2,700 13,860 FY 2015 Supply Summary Page Fire Department Acct # Item 5201 Office 5202 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 months Year End Projection (Over) Under Request FY 2015 252 1,000 2,500 425 2,500 Clothing & Uniform 3,139 1,113 4,500 4,084 5,939 5203 Motor Vehicle 2,856 2,027 3,000 768 3,000 - 3,000 5222 Fuel 3,965 4,463 5,200 3,050 4,575 625 5,625 5217 Outdoor Sirens 2,743 513 1,000 - - 1,000 1,000 5205 Janitorial 857 1,197 1,500 617 1,300 200 1,500 5206 Chemical Supplies 287 1,442 2,000 929 929 1,071 2,000 5207 Educational Supplies 1,183 1,077 1,500 629 693 807 1,500 5223 Equipment 7,968 7,071 6,000 1,529 3,198 2,802 15,750 5210 Other 161 455 2,000 795 1,500 500 2,000 23,411 20,358 29,200 12,827 23,634 5,566 38,875 Totals Page 77 of 216 (1,439) 2,000 4,500 Supply Justification Fire Department 5201 Office $2,000 This category is for office supplies. Replace one new computer. 5202 Clothing & Uniform $4,500 This category covers all uniforms for the fire department. 5203 Motor Vehicles $3,000 This is for oil, filters, batteries, tires, gauges, strobe lights, head and tail lights, fuses, etc. 5222 Fuel $5,625 This account is for fuel. Estimated 1250 gallons at $4.50. 5217 Outdoor Sirens $1,000 This category is to purchase accessories for sirens and parts or equipment to repair outdoor sirens. Sirens are 23 years and 15 years old. 5205 Janitorial $1,500 This category is for all cleaning and bathroom supplies. 5206 Chemical $2,000 DE Neutralizer helps take all the smoke odor out of the homes after a fire and we help the home owners get rid of the smell. We also get our fire foam from this category. 5207 Educational $1,500 This account is for training aids, handicap/children stickers for homes, and educational pamphlets for school programs. 5223 Equipment $15,750 This account is to replace fire equipment. New pagers for firefighters ($9,745). 5210 Other $2,000 This account is for coffee supplies for both stations. Any supplies that do not fit in other categories are also posted into this account. Includes grass weed and feed maintenance and pest control. Page 78 of 216 FY 2015 Maintenance Summary Page Fire Department Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 5303 Motor Vehicle 3,717 12,429 9,500 7,558 9,500 - 9,500 5305 Instruments 1,873 3,726 5,500 2,889 3,800 1,700 5,500 5306 Buildings/Facilities 52 3,585 11,400 9,471 23,337 (11,937) 9,000 5,642 19,739 26,400 19,918 36,637 (10,237) 24,000 Totals Page 79 of 216 Maintenance Justification Fire Department 5303 Motor Vehicle $9,500 This category is for motor vehicle repair, tires and maintenance; also annual pump test and to have the ladder truck certified. 5305 Instruments-Maintenance $5,500 This category is for maintenance and testing on equipment; i.e.: radios, pagers, SCBA's, PC's, repeater, etc. Updating radio system. 5306 Buildings/Facilities $9,000 This account is for maintenance on buildings and facilities. This includes overhead doors at both stations, three flags for each station, plumbing, electrical, and painting needs. Yearly replacement of furnishings and various flooring needs. Station 2 repairs on ceiling in bay. Place security cameras at station one and place hoist in hose tower at station1. Page 80 of 216 FY 2015 Miscellaneous Summary Page Fire Department Acct # Item 5402 Property / Vehicle Insurance 5405 Advertising 5406 Association Dues & Meetings 5407 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 7,235 8,648 9,512 7,800 7,800 1,712 7,800 95 - - - - - 100 583 1,195 1,030 2,100 2,100 (1,070) 2,200 Telephone Service 5,963 9,529 5,794 7,532 11,298 (5,504) 11,500 5408 Electric Service 3,675 8,956 7,400 4,441 7,400 - 7,400 5409 Gas Service 2,848 2,982 6,000 4,226 5,400 600 5,500 5410 Postage 290 - 300 - - 300 100 5498 Fireman's Pension Fund Transfer - 47,511 22,000 10,250 46,066 (24,066) 46,100 20,689 78,821 52,036 36,349 80,064 (28,028) 80,700 Totals Page 81 of 216 Miscellaneous Justification Fire Department 5402 Property / Vehicle Insurance $7,800 Alliance Insurance Group / Arkansas Municipal League. 5405 Advertising Advertising costs due to bids and employment ads. 5406 Association Dues & Meetings $2,200 This account is for any association dues and meetings the firefighters attend. Examples are membership in the Arkansas Firefighters association, Fire Chiefs' Association, Annual Firefighters Convention, and Clark County Firefighters Association. 5407 Telephone Service $11,500 This account is for phone service at both stations, our Emergency line at the Police station and at both Fire Stations. This account also covers internet service at both stations. 5408 Electric Service $7,400 This covers electric service at both stations 1 and 2. Adjusted for new station. 5409 Gas Service $5,500 This covers natural gas service at both station 1 and 2. Adjusted for new station. 5410 Postage $100 This account is for postage. Includes 350 Outside Fire Protection invoicing. 5498 Fireman's Pension Fund Transfer $46,100 Revenues from Outside Fire Protection are transferred to Firemen's Pension Fund per ordinance O-93-2 and Board action. $100 Page 82 of 216 FY 2015 Capital Summary Page Fire Department Acct # Item 5999 Pumper Truck (debt service) 5999 5999 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 months Year End Projection (Over) Under Request FY 2015 35,229 - - - - - - Pumper (pending FEMA grant) - - 390,000 - - 390,000 390,000 Rescue truck ( act 833 money) - - - - - - - 35,229 35,229 390,000 - - 390,000 390,000 Totals Plan to spec new Pumper Truck to replace Rescue #3 in late 2015 for purchase/financing early 2016 utilizing 833 money for partial payment Page 83 of 216 Capital Justification Fire Department 5999 Pumper Truck Pending FEMA grant. 5999 Rescue Truck (Act 833) $390,000 $0 Page 84 of 216 FY 2015 Revenue General Government Acct # Source Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 State Aid 173,550 176,284 175,000 128,900 172,641 Federal Aid 200,029 - - - - Property Tax 479,351 482,014 493,000 200,311 485,749 (7,251) 486,000 1,925,945 1,840,702 1,862,000 1,232,110 1,861,446 (554) 1,862,000 123 134 150 49 95 (55) 95 13,361 16,582 16,500 17,688 18,688 2,188 19,000 6,321 8,912 3,000 14,437 33,089 30,089 3,000 359,141 504,794 815,000 300,000 300,000 (515,000) 1,054,100 3,157,820 3,029,422 3,364,650 1,893,495 2,871,708 (492,942) 3,597,195 Sales Tax Interest Local Permits and Fees Other (2,359) - 173,000 - Other Financing Sources Transfers In Loan Proceeds Totals Page 85 of 216 FY 2015 Revenue General Government Acct # Source Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over Under Request FY 2015 4102 (Property Tax) 479,351 482,014 493,000 200,311 485,749 (7,251) 486,000 4103 State Turnback (State Aid) 173,550 176,284 175,000 128,900 172,641 (2,359) 173,000 4104 City Sales Tax (Sales Taxes) 1,925,945 1,840,702 1,862,000 1,232,110 1,861,446 (554) 1,862,000 4810 (Transfers In) 359,141 504,794 815,000 300,000 300,000 (515,000) 1,054,100 4201 General Fund (Interest) 123 134 150 49 95 (55) 95 4198 (Other) Revenue 6,321 8,912 3,000 14,437 33,089 30,089 3,000 13,361 16,582 16,500 17,688 18,688 2,188 19,000 2,957,791 3,029,422 3,364,650 1,893,495 2,871,708 - 200,029 - - - - - 45,608 40,108 - - - - - 3,003,399 3,269,558 3,364,650 1,893,495 2,871,708 Alcohol Permits & Fees Sub Total Federal Aid 4833 State Aid Totals Page 86 of 216 (492,942) (492,942) 3,597,195 3,597,195 Revenue Justification General Government 4102 Property Tax $486,000 This is the city's five mill property tax based on receipts from 10-1-2013 through 9-31-2014 with no growth projected. 4103 State Turnback (State Aid) $173,000 This budget request based on receipts from 10-1-2013 through 9-31-2014 with no growth projected. 4104 City Sales Tax (Sales Taxes) $1,862,000 Sales tax is based on receipts from 11-1-2013 through 10-31-2014 with no growth projected. 4810 (Transfers In) $1,054,100 The majority of these transfers are derived from the Franchise Fee Fund as stated in the Other Funds section of this budget. 4201 General Fund Interest Interest from General Fund account. 4198 Other Revenue $3,000 This category is a catchall for irregular, unpredicted or nominal sources of revenue. Examples of some of those collected are: refunds and reimbursements. Non Federal or State Aid grants. $95 Grants/Disaster Recovery Federal Aid $0 State Aid $0 Page 87 of 216 FY 2015 Expense General Government Acct # Source General Government Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 682,802 721,406 701,102 416,621 674,070 27,032 725,895 129,778 101,368 65,000 22,784 22,784 42,216 20,000 812,580 822,774 766,102 439,405 696,854 69,248 745,895 Other Financing Uses Transfers Out Totals Page 88 of 216 FY 2015 Department Summary Page General Government Acct # Item 5100 Personnel Costs 5200 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 368,009 313,348 314,796 208,051 312,076 2,720 323,011 Supplies 14,796 3,173 18,500 8,061 14,792 3,709 18,250 5300 Maintenance 19,519 8,658 15,100 4,135 8,203 6,897 14,500 5400 Miscellaneous 280,478 396,226 311,706 168,374 297,999 13,707 334,134 129,778 101,368 65,000 22,784 22,784 42,216 20,000 812,580 822,774 725,102 411,405 655,854 69,248 709,895 - - 41,000 28,000 41,000 - 36,000 812,580 822,774 766,102 439,405 696,854 69,248 745,895 Transfers Out O & M Subtotal 5999 Capital Outlay TOTAL BUDGET Page 89 of 216 FY 2015 Personnel Allocation/Costs General Government Full Time Authorized Positions Number Employee Title Base Pay Unemply. 1.50% 1 2 3 5 6 Bolt, Jimmy Bryant, Jennifer Currey, Rendi Vacant Williams, Chama 8 Taylor King City Manager Car Allowance Subtotal City Manager City Treasurer City Clerk / Administrative Assistant Grants / Research Assistant Acct/Pay - Payroll Workers' Comp Retire Fica 1.43% 14.63% 7.65% Insurance Total 79,604 42,448 36,312 35,166 27,050 1,194 637 545 527 406 1,138 607 519 503 387 11,646 6,210 5,312 5,145 3,957 6,090 3,247 2,778 2,690 2,069 4,428 4,428 6,408 6,408 6,408 104,100 57,578 51,874 50,439 40,278 - - - - - 8,976 8,976 7,800 117 112 1,141 597 228,380 3,426 3,266 33,412 17,471 Assistant City Attorney Total Personnel 9,766 37,056 323,011 323,011 Page 90 of 216 FY 2015 Supply Summary Page General Government Acct # Item 5201 Office/Computer 5203 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 8,733 285 14,500 7,160 12,740 1,760 14,000 Motor Vehicles 394 - - - - - - 5222 Fuel 961 465 - - - - - 5205 Janitorial 1,157 1,194 500 369 554 5207 Educational 415 90 - - - - - 5208 Building/Facility 1,221 854 1,000 532 798 202 1,000 5210 Other 1,914 285 2,500 - 700 1,800 2,500 Totals 14,795 3,173 18,500 8,061 14,792 3,709 18,250 Page 91 of 216 (54) 750 Supply Justification General Government 5201 Office & Computer Suppliess $14,000 Charges for all copy paper, binders, toner, report folders, pens, anti-virus software, laminating materials etc. needed for administration and accounting come out of this account. Also funded are staff and board meetings, retreats and planning or educational sessions. Needs are driven by the number of requests for special reports or requests for material to be developed requiring supplies and presentations. Includes lease/financing new computers. 5203 Motor Vehicles $0 5222 Fuel $0 5205 Janitorial $750 This category incurs the expenses for toilet tissue, paper towels, air freshener, window cleaner and other specialized janitorial supplies required to maintain Town Hall. 5207 Educational $0 This appropriation fluctuates depending on the resources offered annually. Provides reimbursement for employee education per handbook if funds are available . 5208 Building $1,000 This account funds equipment and supplies for the upkeep of Town Hall. This includes landscaping supplies. 5210 Other $2,500 Coffee is purchased out of this account for all meetings, and daily reception to our public offices. Staff clothing is included in this category. Page 92 of 216 FY 2015 Maintenance Summary Page General Government Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 5301 Office Equipment 471 543 1,600 431 500 1,100 1,000 5303 Motor Vehicle 394 117 - - - - - 5306 Building Facilities (Town Hall) 15,823 3,034 8,000 3,703 7,703 297 8,000 5316 Heat & Air Maintenance 2,831 4,965 5,500 - - 5,500 5,500 19,519 8,658 15,100 4,135 8,203 6,897 14,500 Totals Page 93 of 216 Maintenance Justification General Government 5301 Office Equipment $1,000 Repair and maintenance on admin computers, a fax machine, copier, shredder, adding machines and typewriters. 5303 Motor Vehicle 5306 Building Facilities (Town Hall) $8,000 The Town Hall maintenance charges are funded from this account, such as service calls. Includes funds for repainting/reflooring sections as budgets allows. 5316 Heat & Air Maintenance $5,500 This is for maintenance of Town Hall's heating and air system. $0 Page 94 of 216 FY 2015 Miscellaneous Summary Page General Government Acct # Item 5402 Property / Vehicle Insurance 5404 Contracts and Services 5405 Advertising/Legal 5406 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 4,851 5,060 5,522 6,268 6,268 (746) 6,268 23,027 41,856 40,000 27,916 41,736 (1,736) 42,000 5,429 4,324 7,000 4,933 7,400 (400) 6,900 Assn. Dues & Meetings 13,210 14,802 17,000 10,472 15,000 2,000 17,000 5407 Telephone 16,265 19,896 20,000 16,041 24,062 (4,062) 25,000 5408 Electric Service 27,031 14,176 23,000 10,740 16,110 6,890 23,000 5409 Gas Service 716 636 185 49 185 - 185 5410 Postage 2,974 2,243 3,000 2,400 3,600 5411 Miscellaneous 1,878 6,891 2,500 5,256 - 5418 Election Expenses - - 6,500 9,341 5421 Legal Services 61,475 66,618 67,000 5422 District Court Costs 108,123 102,856 5423 Advertising and Promotion - 5108 Clerk's Pension Sub Totals 5802 Transfers to Other Funds Totals (600) 3,600 2,500 2,500 9,341 (2,841) 10,000 49,872 63,618 3,382 67,000 104,500 14,754 95,182 9,319 115,182 - - - - - - 15,499 15,499 15,499 10,333 15,499 - 15,499 280,478 294,858 311,706 168,374 297,999 13,707 334,134 - 101,368 65,000 22,784 22,784 42,216 25,000 280,478 396,226 376,706 191,158 320,783 55,923 359,134 Page 95 of 216 Miscellaneous Justification General Government 5402 Property / Vehicle Insurance Alliance Insurance Group / Arkansas Municipal League. 5404 Contracts & Services $42,000 This account is used for surveys, accounting services hardware, appraisals, studies and new contracts. It covers OBU's recording agreement of $100 per meeting ($1800 annually), pest control, special cleaning services, and the Otis Elevator contract. This also includes $2,400 for the senior adult center contract and Employee Wellness Program. Cleaning services for Depot and Town Hall building and Non CDL Drug Testing program. 5405 Advertising $6,900 The City is required by law to publish ordinances, public hearings, job advertisements and public notices. 5406 Association Dues & Meetings $17,000 Dues, memberships, travel, lodging, and meeting registrations for administrative staff and board members are funded by this item. This category also covers training in conjunction with informational and educational meetings attended by the administrative staff or city board. Meeting attendance and participation fluctuates with the level of board member involvement. Staff anticipated higher level of state involvement to promote Arkadelphia state wide beginning in 2011. This includes City Manager's travel to both state and national conferences. Includes $1,000 for RCDC sponsored events. 5407 Telephone $25,000 This covers administration telephones (base charge $20,577 + tax + $600 long distance), cell phones ($900 tax included) and DSL ($1080 + tax) for entire building. 5408 Electric Service This figure represents historical usage at 700 Clay St. 5409 Gas Service $185 Pays for gas service to Town Hall for the community living room gas fireplace. It is the only heat source in the building during power outages. 5410 Postage $3,600 This account funds postage for the city administrative offices, accounts payable, meeting packets, mailings and packages. Increased due to postage increase and historical usage. $2,500 Miscellaneous This account covers any unanticipated costs and refunds throughout the year that will not otherwise fit in any other category. Includes bank charges for General Fund. 5411 $6,268 $23,000 Page 96 of 216 Miscellaneous Justification General Government 5418 Election Expenses $10,000 This item funds the city's portion on any elections to be held. Historically the bill does not arrive until January of the following year. 5421 Legal Services $67,000 City Attorney/Prosecutor legal fees and Arkansas Municipal League Legal Defense Fund fees are charged to this account. Arkansas Municipal League Legal Defense Fund Additional legal fees Ed McCorkle- 3 hrs/week @$150 Taylor King- (Receives health insurance too, see personnel page) $1500 x 12 months $22,600 $3,000 $23,400 $18,000 $67,000 5422 District Court Costs $115,182 City's share of the total cost. Cost will vary from year to year based on previous year experience. Funding for full time Judge ($18,181.50). 2014 requires 100% funding to come from this account. 5423 Advertising and Promotion City newsletter and radio advertisements. 5802 Transfers to Other Funds Street Fund Transfer -$65,000 $65,000 5108 Clerk's Pension Required by State Statute (Moved from Personnel Summary page) $15,499 $0 Page 97 of 216 FY 2015 Capital Summary General Government Acct # Item 5999 Clark County Historical Assn. 5999 Arkadelphia Alliance 5999 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 6,000 - 6,000 4,000 6,000 - 6,000 30,000 - 30,000 24,000 30,000 - 30,000 Computer System 1,000 - - - - - - 5999 Streetscape Project 7,100 - - - - - - 5999 Grants - Studies/Plans 2,380 - 5,000 - 5,000 - - 46,480 - 41,000 28,000 41,000 - 36,000 Totals Page 98 of 216 Capital Justification General Government 5999 Clark County Historical Assn. $6,000 This supplements the Association's maintenance of the Arkadelphia Train Depot. Includes utilities for Amtrak waiting room. 5999 Arkadelphia Alliance $30,000 Economic development. Supplements Chamber budget for Director and provides funding for Visitor Center 5999 $0 Grants Funding for downtown events through Downtown Arkadelphia, moved to Community and Special Events Page 99 of 216 FY 2015 Revenue Grounds Maintenance Source Acct # Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Local permits & fees - - - - - Interest - 855 857 2 2 Other - 300 - 100 2,552 Totals - 855 857 2 2 Page 100 of 216 Over (Under) Request FY 2015 - (855) 2,552 (855) 857 857 FY 2015 Revenue Grounds Maintenance Acct # Source Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 4191 Cemetery Lot Dues - - - - - 4201 Interest off Cemetery Accts - 37 857 2 2 4198 Miscellaneous (Other) - 300 - 100 2,552 2,552 - Totals - 337 857 102 2,554 1,697 857 Page 101 of 216 (855) 857 Revenue Justification Grounds Maintenance 4191 Cemetery Lot Dues $0 Patrons have elected to participate in the one-time fee plan offered by ordinance No. B-488 and B-490. Revenues created by ordinances establishing annual dues of $10 per grave space for grounds keeping or $100 per grave space for Lifetime Care. 4201 Cemetery Acct Interest This is interest from the following accounts * Rose Hill Savings - US Bank Certificate - Southern Certificate Total $857 $46,266 $4,470 $100,000 $150,735 0.40% 0.50% 0.65% * interest income rolls back into the account 4198 Miscellaneous $0 This category is a catchall for irregular or nominal sources of revenue. Page 102 of 216 $185 $22 $650 $857 FY 2015 Department Expense Summary Grounds Maintenance Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Budgeted FY 2015 General Government 210,856 199,194 73,649 39,802 60,825 12,824 79,523 Recreation & Culture - - 184,767 99,853 152,595 32,172 199,504 210,856 199,194 276,195 158,644 63,000 184,961 279,027 Total Page 103 of 216 FY 2015 Department Summary Page Grounds Maintenance Acct # Item General Government 28.5% Town Hall Fire Station 1 & 2 Cemetery Airport Request FY 2014 79,523 Recreation & Culture 71.5% All parks & trails 199,504 Total 279,027 Page 104 of 216 FY 2015 Department Summary Page Grounds Maintenance Acct # Item 5100 Personnel Costs 5200 Supplies 5300 Maintenance 5400 Miscellaneous O & M Subtotals 5999 Capital Outlay TOTAL BUDGET Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 155,539 140,107 177,670 96,294 144,441 33,229 197,527 26,680 21,876 31,200 16,915 30,000 1,200 28,500 8,329 11,153 12,500 6,085 12,000 500 12,500 20,308 12,158 21,325 17,177 21,000 741 20,000 210,856 185,294 242,695 136,470 207,441 35,670 258,527 - 13,900 33,500 22,174 30,924 2,576 20,500 210,856 199,194 276,195 158,644 238,365 38,246 279,027 Page 105 of 216 FY 2015 Personnel Allocation/Costs Grounds Maintenance Full Time Authorized Positions Number 1 2 3 4 5 Employee Buckley, L Scott, A Buckley,C Kenny Thomas Gustavo Zuniga Title Crew Leader Crew Leader Labor Labor Labor *Overtime Subtotal Base Pay Unemply. 1.50% Workers' Comp Retire 14.63% Fica 7.65% Insurance Total 28,883 28,386 24,705 23,803 23,803 433 426 371 357 357 1,069 1,050 914 881 881 4,226 4,153 3,614 3,482 3,482 2,210 2,171 1,890 1,821 1,821 4,428 4,428 4,428 4,428 4,428 8,000 120 296 1,170 612 - 41,248 40,614 35,922 34,772 34,772 10,198 137,580 2,064 5,090 20,128 10,525 22,140 197,527 *cemetery maintenance Page 106 of 216 FY 2015 Supply Summary Page Grounds Maintenance Acct # Item 5201 Office 5202 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 - 497 250 - 200 50 250 Clothing & Uniform 2,040 1,888 2,500 1,324 1,986 514 2,500 5203 Motor Vehicles 8,528 5,507 9,500 6,344 9,450 50 9,500 5222 Fuel 11,889 10,853 14,000 8,520 12,780 1,220 15,939 5204 Minor Tools 1,872 985 2,000 542 1,500 500 2,000 5205 Janitorial - - 200 - 200 - 200 5206 Chemical Supplies 1,376 1,648 1,750 - 1,750 - 2,250 5210 Other 974 497 1,000 185 700 300 750 26,679 21,876 31,200 16,915 28,566 2,634 33,389 Totals Page 107 of 216 Supply Justification Grounds Maintenance 5201 Office Supplies $250 This supplies ink and paper for the fuel dispensing system, along with other office supply needs. 5202 Clothing & Uniform $2,500 Uniforms, jackets, coveralls, hats, and a $100 boot allowance for employees. 5203 Motor Vehicles $9,500 This is for routine maintenance, filters, oil, etc. for grounds maintenance equipment. Anticipated higher repair costs due to extended life of equipment. 5222 Fuel This is based on 3542 gallons at $4.50/gal. 5204 Minor Tools $2,000 Grease guns, screwdrivers, rakes, shovels, hand tools, weed eaters, blowers and push mowers. 5205 Janitorial $200 Bathroom supplies, hand cleaner, hand towels,etc. (Grounds and Street share the same bathroom and shop facilities) 5206 Chemical Supplies $2,250 These chemicals are for grass retardation, (Most of this is used at the Airport) mosquito control and ant killer. 5210 Other $15,939 $750 Page 108 of 216 FY 2015 Maintenance Summary Page Grounds Maintenance Acct # Item 5303 Motor Vehicle 5304 5306 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 8,329 11,103 12,000 5,722 11,500 500 12,000 Radio - - - - - - - Buildings/Facilities - 50 500 363 450 50 1,700 8,329 11,153 12,500 6,085 11,950 550 13,700 Totals Page 109 of 216 Maintenance Justification Grounds Maintenance 5303 Motor Vehicle $12,000 This account will include work on all tractors, mowers, and vehicles. 5304 Radio 5306 Buildings/Facilities $1,700 Maintenance for Grounds Maintenance building located at the Street Department, covered maintenance area. $0 Page 110 of 216 FY 2015 Miscellaneous Summary Page Grounds Maintenance Acct # Item 5402 Real Property/Vehicle Insurance 5404 Contracts/Services 5406 Association Dues & Training 5407 5408 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 930 527 580 222 222 358 222 18,900 11,115 19,995 16,736 19,995 - 9,000 - - - - - - - Telephone Service 366 309 500 157 235 265 500 Electric Service 112 207 250 63 132 118 250 20,308 12,158 21,325 17,177 20,584 741 9,972 Totals Page 111 of 216 Miscellaneous Justification $222 Grounds Maintenance 5402 Property / Vehicle Insurance Coverage Per Bid / Arkansas Municipal League. 5404 $9,000 Contract/Services Services to assist in cemetery maintenance. Reset headstones, money from certificate at Southern - $4,470. 5406 Association Dues & Training $0 This account is scheduled to be used for training such as OSHA and safety classes. 5407 Telephone Service This is the phone service for one cell phone. 5408 Electric Service $250 No longer supplying electric service to shop at cemetery but we still have a flood light for the tool sheds. $500 Page 112 of 216 FY 2015 Capital Summary Page Grounds Maintenance Account Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 5999 (3) -Zero turn mowers - 13,900 - - - - 28,500 5999 1/2 Ton Pickup - - 21,000 18,964 18,964 2,036 - 5999 10-Foot Bush Hog - - 8,750 - 8,750 - - 5999 Tool shed - - 3,750 3,210 3,210 540 - Totals - 13,900 33,500 22,174 30,924 2,576 28,500 Page 113 of 216 FY 2015 Capital Summary Page Grounds Maintenance 5999 (3) -Zero turn mowers $28,500 (2) 60-inch, (1) 48-inch for cemetery Page 114 of 216 FY 2015 Revenue Parks and Recreation Actual FY 2012 Source Acct # State Aid Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection 25,000 - 70,000 83,000 83,000 - - 48,000 - - 59,696 61,550 60,000 60,061 Transfers In - - - Loan Proceeds - - 84,696 61,550 Federal Aid Local Permits & Fees Over (Under) Request FY 2015 13,000 - (48,000) 48,000 269,213 209,213 288,142 - - - - - - - - - 178,000 143,061 352,213 174,213 336,142 Other Financing Sources Totals Page 115 of 216 FY 2015 Revenue Parks & Recreation Acct # Actual FY 2012 Source 4162 Concessions 4163 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 5,147 3,006 4,000 1,894 2,652 (1,348) 43,000 Recreation Fees 36,627 37,369 37,000 14,641 28,876 (8,124) 35,450 4166 Center Fees 17,365 18,329 18,000 11,735 15,469 (2,531) 16,000 4198 (Other) Miscellaneous 557 - 1,000 31,791 222,216 221,216 193,692 Subtotal 59,696 58,704 60,000 60,061 269,213 209,213 288,142 Federal Aid - - 48,000 - - (48,000) 48,000 State Aid - - 70,000 83,000 83,000 13,000 - Transfers In - - - - - - - Loan Proceeds - - - - - - - 59,696 58,704 178,000 143,061 352,213 174,213 336,142 Other Financing Sources Totals Page 116 of 216 Revenue Justification Parks & Recreation 4162 Concessions Facilities Recreation Center $43,000 $42,000 $1,000 4163 Recreation Fees Park Reservations $35,450 Pavilion rental $35 Field rental - $100 River Park Vendor Rental at $25 Light charge per field, per hour $50 per hour Arkadelphia Public School - sports Youth Fast Pitch Soft Ball YSC-Little league YSC-Soccer Association - $5 per player 4163 Center Fees Room Rental $20 per hour for small room rental $30 per hour for medium room rental $50 per hour for large room rental $50 per hour for gymnasium rental $2,000 $1,000 $2,750 $1,500 $20,425 State Aid State GIF for Girls softball fencing (YSC) Picture Comission $5,500 $600 $600 $600 $500 $500 $3,200 $3,500 $400 $15,400 $16,000 $6,500 Other Revenue Grants and donations from citizens supporting events. Includes Arkadelphia Public Schools funding YSC ($183,617), and GIF grant funding ($10,075). Federal Aid Feaster trail - North 10th connector AHTD Adult Softball fee Kickball- 6 Teams - $150 per team Adult Flag Football - $150 per team Adult Volleyball - City league $150 per team Youth basketball Tournaments (MLK/March) Youth Volleyball Youth Tackle FB- 40@ $80 Youth Flag Football Fee -100@$35 $500 $3,000 $9,300 Daily Admissions $4 Activity Cards: Seniors $40 18-54 $45 to 18 $30 APS Students - $1 per month $193,692 $48,000 $0 Page 117 of 216 $2,500 $7,000 FY 2015 Expense Parks and Recreation Source Acct # Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 Recreation & Culture 304,696 339,502 571,985 252,969 420,765 151,220 942,374 Totals 304,696 339,502 571,985 252,969 420,765 151,220 942,374 Page 118 of 216 FY 2015 Department Summary Page Parks & Recreation Acct # Item 5100 Personnel Costs 5200 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 187,898 189,543 207,969 126,773 190,159 17,810 214,403 Supplies 24,439 33,249 40,050 23,869 33,090 6,960 72,450 5300 Maintenance 15,446 19,947 38,000 23,015 24,222 13,778 34,200 5400 Miscellaneous 76,913 96,764 97,854 69,313 99,008 (1,154) 111,454 304,696 339,502 383,873 242,969 346,479 37,394 432,507 - - 188,112 10,000 74,286 113,826 509,867 304,696 339,502 571,985 252,969 420,765 151,220 942,374 O & M Subtotals 5999 Capital Outlay TOTAL Page 119 of 216 FY 2015 Personnel Allocation/Costs Parks & Recreation Department Full Time Authorized Positions Number 1 2 3 Employee Title Volz, Mike Director Hansen, MaryJo Administrative Assistant Vacant Sports Supervisor Director - Cell Allowance Director - Car Allowance Subtotal Full Time Salaries Base Pay Unemply. 1.50% Workers' Comp Retire 14.63% Fica 7.65% Insurance Total 45,900 23,191 27,050 480 4,200 689 348 406 7 63 119 60 70 1 11 6,715 3,393 3,957 70 614 3,511 1,774 2,069 37 321 6,408 4,428 6,408 - 63,342 33,194 39,961 595 5,210 100,821 1,512 262 14,750 7,713 17,244 142,302 Part-time Authorized Positions Total Pay Unemply. 1.50% Workers' Comp 3.70% Number Employee Title 8 months 7 months Park Maintenance To Be Filled (20 hr/wk) To Be Filled (20 hr/wk) Pk Mnt/Field Prep $7.50/hr Pk Mnt/Field Prep $7.50/hr 7,200 4,060 108 61 266 150 12 months 12 months 12 months 12 months Recreation Center To Be Filled (15 hr/wk) To be Filled (20 hrs) To Be Filled (15 hr/wk) To Be Filled (25 hr/wk) Desk Aide $7.25/hr Desk/Rec Aide 7.25/hr Desk Aide $7.25/hr Laborer $8.00/hr 5,655 7,540 5,655 10,400 85 113 85 156 209 279 209 385 Page 120 of 216 Retire 14.63% 1,053 594 Fica 7.65% Insurance Total 551 311 9,133 5,150 433 577 433 796 6,382 8,509 6,382 11,736 Part-time Authorized Positions (CONT.) Number Employee Football Football Staff Football Staff Football Staff Football Staff 2 Youth Jamboree (BBall) 30 games Basketball Staff Basketball Staff Basketball Staff Basketball Staff Softball 225 games Softball Staff Softball Staff Softball Staff Volleyball 42 matches Volleyball Staff Baseball 28 weeks To Be Filled (25 hr/wk) 28 weeks To Be Filled (25 hr/wk) Concession 28 weeks To Be Filled (25 hr/wk) 42 games Title Total Pay Workers' Unemply. 1.50% Comp 3.70% Retire 14.00% Fica 7.65% Insurance Total Official at $12/game Official at $12/game Official at $12/game Scorekeeper at $7.25/game 504 504 504 305 8 8 8 5 19 19 19 11 39 39 39 23 569 569 569 344 Referee $12/game Referee $12/game Scorekeeper $6.25/game Scorekeeper $6.25/game 360 360 188 188 5 5 3 3 13 13 7 7 28 28 14 14 406 406 212 212 Umpire $15/game Umpire $15/game Scorekeeper $7.25/game 3,375 3,375 1,632 125 125 60 20 258 258 125 41 3,809 3,809 1,842 540 51 51 24 8 YSC Grounds $7.25 hour YSC Grounds $7.25 hour 5,075 5,075 76 76 188 188 388 388 5,727 5,727 Concession at $8.00 hour 11,200 168 414 857 12,639 62,495 937 2,312 1,647 4,781 - 72,101 Subtotal Full Time Positions Subtotal Part Time Positions 100,821 62,495 1,512 937 262 2,312 14,750 1,647 7,713 4,781 17,244 - 142,302 72,101 Total Personnel 163,315 2,450 2,574 16,397 12,494 17,244 214,403 Referee Subtotal Recreation Part Time $12/match Page 121 of 216 609 FY 2015 Supply Summary Page Parks & Recreation Acct # Item 5201 Office & Computer 5202 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) (Under) Request FY 2015 2,484 2,442 4,000 1,701 2,225 1,775 4,000 Clothing & Uniform 514 463 1,000 781 991 9 1,250 5203 Motor Vehicle 295 917 2,000 165 1,943 57 2,000 5222 Fuel 584 644 1,000 416 553 447 1,200 5204 Minor Tools 102 1,959 1,500 1,161 1,276 224 1,500 5205 Janitorial 3,389 1,704 3,000 4,077 4,077 (1,077) 3,500 5206 Chemical 4,247 6,982 7,000 6,124 7,842 (842) 8,900 5207 Education/Recreation 9,068 13,964 14,000 7,472 9,807 4,193 14,000 5208 Buildings/Facilities 1,692 3,166 4,500 1,473 3,331 1,169 4,500 5210 Other/Safety 273 238 300 5 257 43 300 5211 Coffee 266 415 250 - 250 - 300 5212 Concession 1,525 354 1,500 494 538 962 31,000 24,439 33,249 40,050 23,869 33,090 6,960 72,450 Totals Page 122 of 216 Supply Justification Parks & Recreation 5201 Office & Computer $4,000 Supplies for the operation of the P & R Department and administrative supplies. These expenses include: numbered receipt books, pens, pads, poster boards, legal pads, markers, computer lease ($145.00 x 12 months = $1,740) and supplies, copy paper, fax machine, printer and software(est. $1,100), 5202 Clothing & Uniform $1,250 Staff hats and shirts used for identification. Three new employees this year. 5203 Motor Vehicle $2,000 Supplies for the truck, tractor and Gator plus 1 new ball field groomer used by our staff. 5222 Fuel $1,200 This is based on approximately 267 gals for fuel at $4.50 per gallon. 5204 Minor Tools $1,500 Tools purchased for the grounds keepers and maintenance of fields, Recreation Center, and other facilities add weed eater and push lawn mower. 5205 Janitorial $3,500 Cleaning supplies, mops, brooms, disinfectants, deodorizers, buffing pads, vacuum bags, paper products, trash bags, etc. Grounds keepers and janitor purchase their supplies from this account. Recreation Center and Park facilities 5206 Chemical $8,900 Category used for fertilizer, seeds, plants, etc. for ball fields and parks. Also athletic field markers and other chemicals such as insect killers: Fertilizer Herbicide, weed killer, oil dry Round - Up Wasp, hornet, fire ant killer $200 $400 $200 $1,100 Lining dust Lining paint Seeds Mound Clay and Field Dry *increases in tournaments/activities/fields Page 123 of 216 $1,000 $2,500 $500 $3,000 Supply Justification Parks & Recreation Pg 2 5207 Education/Recreation $14,000 Purchase supplies and awards for different programs offered by Parks & Recreation. Adult sports: $3,200 Youth sports: Rec Cntr & Spc Evnt: Softball Kickball Flag Football Volleyball Softball Tournaments $1,200 awards/bases $200 $500 flags $300 new net /post covers $1,000 $4,000 Football Basketball Baseball - Tourn. Volleyball $500 flags/balls $500 MLK / March youth tourny $2,500 $500 new net / girls league $6,800 YSC Festival Crusin' In The Park Winter Event Halloween Activity Functions $300 fishing derby/disc golf $4,000 $500 $200 $1,800 (PP&K, Pitch Hit & Run, Hershey Track & Camp) 5208 Buildings/Facilities $4,500 Used to purchase building supplies such as signage $500,replacing trash receptacles feaster $1500, extra chairs & tables $1500, etc. 1 bench for Feaster Trail @ $500 each and unanticipated. 5210 Other $300 Unexpected uncategorized items. Safety related items moved to this account. 5211 Coffee $300 Purchasing coffee supplies for the Recreation Center office, events, and meetings. 5212 Concession $31,000 Concession will be operated at the Recreation Center utilizing contract management. This includes supplies for the Coke machine. Event t-shirts Contract concession management, family coverage insurance ($9,828) 28 weeks at 25 hours/week, at $150/day ($21,000 food supplies) Page 124 of 216 FY 2015 Maintenance Summary Page Parks & Recreation Acct # Item 5301 Office Equipment 5302 Machinery 5306 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under 42 459 1,000 1,164 1,164 1,624 915 2,000 - 697 1,303 2,000 Building/Facility 13,780 18,574 35,000 21,850 22,361 8,600 31,000 Totals 15,446 19,947 38,000 23,015 24,222 9,739 34,200 Page 125 of 216 (164) Requested FY 2015 1,200 Maintenance Justification Parks & Recreation 5301 Office Equipment $1,200 To maintain and repair computer, printers, fax, copy machine, phone, ID maker, and other office equipment. 5302 Machinery Repairs to any machinery, equipment. $2,000 5306 Building/Facility Repairs and maintenance to facilities. Scheduled repairs Resurface BB courts Feaster/rec Turf management Paint and general upkeep Fencing at YSC / Feaster Unanticipated $31,000 $12,000 (7,700 materials Feaster, 1,700 labor Feaster, 2,600 all rec) could do rec in 1/16 $6,000 YSC / Feaster $4,000 Rec Center & Parks $7,000 $2,000 $31,000 Page 126 of 216 FY 2015 Miscellaneous Summary Page Parks & Recreation Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 5402 Insurance - Other 4,152 13,723 15,094 12,358 12,358 2,736 13,594 5404 Contracts & Special Services 3,277 5,527 6,860 5,061 6,860 - 7,360 5405 Advertising & Legal 1,945 4,003 5,000 443 2,100 2,900 5,000 5406 Association Dues & Meeting 1,030 4,353 2,400 950 950 1,450 4,500 5407 Telephone Service 6,529 7,236 7,200 5,472 8,272 (1,072) 8,500 5408 Electric Service 56,853 58,407 56,000 39,946 61,950 (5,950) 67,000 5409 Gas Service 2,771 2,740 4,500 4,741 5,500 (1,000) 4,500 5410 Postage & Shipping 356 - 300 258 300 5417 Refunds - 775 500 85 718 (218) 500 76,913 96,764 97,854 69,313 99,008 (1,154) 111,454 Totals Page 127 of 216 - 500 Miscellaneous Justification Parks & Recreation 5402 Insurance - Other $13,594 To purchase accidental, property, and vehicle insurance. Property Annual - Secondary Accident Policy Supplemental Football Policy Vehicle Ins AML 5404 Contracts & Special Services $7,360 This covers the service contract on the elevator $600, security system fees 460 x 4 = $1,840, pest control at the Rec Center, and parks, Musco Lighting maintenance fees $800 Feaster 3 & 4. **pest control $60x12= $720 for Rec and $25x3x12 =$900 for 3 concession stands $1,620. Tournament umpires $2000 Wellness Program health savings account ($500) 5405 Advertising & Legal $5,000 Classified ads, bidding, promotions, and other required legal notices related to this department, and various educational/instructional/promotional marketing campaigns for Recreation Center and Youth Sports Complex. 5406 Association Dues & Meeting $4,500 Covers dues & meetings of the following: National Recreation Parks Association membership ARPA Membership, State Conference & lodging Fuel/Mileage reimbursement Sports Tournament Fees (District & State) $500 $500 $500 $3,000 5407 Telephone Service $8,500 Phone services at the Recreation Center (Phone, fax and DSL - 5 total lines). 5408 Electric Service $67,000 Electric Service at 26th Street fountain, Clark Park, Feaster Park, Recreation Center, River Park, and Youth Sports Complex. 5409 Gas Service Gas services at the Recreation Center. 5410 Postage & Shipping Stamps and post card mail outs. 5417 Refunds $500 Refunds for those who drop out of Parks and Recreation and Recreation Center programs before participating. $4,500 $500 Page 128 of 216 $1,200 FY 2015 Capital Summary Page Parks & Recreation Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 5999 Feaster trail connector - - 76,112 - - 76,112 76,112 5999 Girls softball/boys baseball field fencing (YSC) - - 85,000 - 49,286 35,714 64,444 5999 YSC Improvements - - - - - - 349,411 5999 DeSoto Bluff (ALCOA grant) - - 10,000 10,000 10,000 - - 5999 Ballfield / bunker utillity maintenance vehicle - - 17,000 - 15,000 2,000 - 5999 Restroom Facility Feaster - - - - - - 19,900 Totals - - 188,112 10,000 74,286 113,826 509,867 Page 129 of 216 Capital Justification Parks & Recreation 5999 Feaster Trail connector $76,112 5999 Girls softball/boys baseball field fencing (YSC) $64,444 5999 YSC Improvements APS funded improvements 5999 Restroom facility at Feaster Current facility is unuseable/unsafe $349,411 $19,900 Page 130 of 216 FY 2015 Revenue Police Department Source Acct # State Aid Federal Aid Fines, Forfeitures & Costs Other Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 - 12,785 6,300 - 6,300 - 6,300 42,756 60,058 39,279 17,994 39,279 - 43,579 319,560 293,183 293,344 198,637 340,312 46,968 342,403 16,133 7,936 - 5,633 33,447 33,447 6,000 - - 162,000 162,000 162,000 - - 378,449 373,962 500,923 384,264 581,338 80,415 398,282 Other Financing Sources Loan Proceeds Totals Page 131 of 216 FY 2015 Revenue Police Department Acct # 4121 4122 4123 4126 4128 Source Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 Bonds and Fines Parking Accident Act 1256 Dispatching Services Special Services Cops In School - SRO 1 Subtotals 173,314 1,727 3,874 72,437 24,050 44,158 319,560 140,123 4,379 11,191 67,883 12,500 11,848 45,258 293,183 148,000 2,500 3,500 72,500 12,500 8,000 46,344 293,344 128,581 2,600 1,912 55,660 7,292 2,592 198,637 184,458 3,576 2,942 81,632 12,500 6,427 48,777 340,312 36,458 1,076 (558) 9,132 (1,573) 2,433 46,968 4198 Miscellaneous (Other) 16,133 7,936 - 5,633 33,447 33,447 6,000 4833 State Aid - 12,785 6,300 - 6,300 - 6,300 4186 Federal Aid DTF Group 6 (NEU) Dept. of Justice JAG grant 42,756 - 60,058 - 39,279 - 17,994 - 39,279 - - 39,279 4,300 Subtotal 42,756 60,058 39,279 17,994 39,279 - 43,579 378,449 373,962 338,923 222,264 419,338 80,415 398,282 4183 Totals DTF Group 6 (NEU) Page 132 of 216 192,872 2,500 3,000 83,490 12,500 3,000 45,041 342,403 Revenue Justification Police Department 4121 Bonds and Fines These costs are assessed by Municipal Court. $192,872 4122 Parking $2,500 Parking ticket revenues are down due to more time spent on traffic enforcement. 4123 Accidents Revenue from accident reports. 4126 Act 1256 $83,490 Act 1256 established uniform filing fees for the court system. 4128 Dispatch Services $12,500 Revenues from contract with Caddo Valley Police Department. $3,000 Special Services Fees for hiring officers for special events. $3,000 4198 Miscellaneous (Other) Other unanticipated revenue. $6,000 4183 Cops In School - SRO 1 & 2 $45,041 Funded (50%) by City of Arkadelphia and (50%) by Arkadelphia Public School District for SRO. 4833 4186 Drug Task Force - Group 6 $45,579 Currently the City is a member of Group 6 - Drug Task Force. Salary and 1/2 benefits are reimbursed under this grant. State Aid $6,300 Federal Aid $39,279 Page 133 of 216 FY 2015 Expense Police Department Acct # Source Law Enforcement 5998 Debt Service Totals Actual FY 2012 Actual FY 2013 Budgeted FY 2014 1,497,945 1,586,744 1,779,799 1,020,270 1,764,272 44,397 44,397 98,360 75,488 102,109 1,542,342 1,631,141 1,878,159 1,095,759 1,866,381 Page 134 of 216 Actual 8 month Year End Projection (Over) Under 11,446 (3,749) 7,697 Request FY 2015 1,684,552 4,381 1,688,933 FY 2015 Department Summary Page Police Department Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 1,328,053 1,419,710 1,387,699 905,729 1,376,676 11,023 1,422,793 5100 Personnel Costs 5200 Supplies 88,883 72,922 100,100 49,640 71,127 26,024 109,450 5300 Maintenance 26,605 37,739 33,500 23,192 34,377 123 15,000 5400 Miscellaneous 54,404 56,373 81,964 41,710 59,561 20,271 79,709 1,497,945 1,586,744 1,603,263 1,020,270 1,541,741 57,441 1,626,952 - - 176,536 - 222,531 1,497,945 1,586,744 1,779,799 1,020,270 1,764,272 44,397 44,397 98,360 75,488 102,109 1,542,342 1,631,141 1,878,159 1,095,759 1,866,381 O & M Subtotals 5999 Capital Outlay O & M / Capital (Law Enforcement) 5998 Debt Service TOTAL BUDGET Page 135 of 216 (45,995) 11,446 (3,749) 7,697 32,600 1,659,552 4,381 1,663,933 FY 2015 Personnel Allocation/Costs Police Department Full Time Authorized Positions Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Employee Harris, A Jackson, J Yeagle, K Williams, A Palmer, D Cleek, D Jones, R. Evans, J O'Brien, D Paull, J Taylor, A Ward, D. Welch, D Abbott, A Burroughs, R Johnson, A Chaves, B Sparks, C Sayre, W. Free, J. Hasley, C Nowlin, C Campbell, J Pierce, D Campbell, K Clemmons, R Whitworth, B Shearin, J Overtime Subtotals Title Chief CID -Lt CID -Sgt Sgt Sgt Sgt Sgt Cpl. Cpl. Cpl. Cpl. Patrolman Patrolman Patrolman Patrolman Patrolman Patrolman Patrolman Patrolman Code Enforcement/Cpl SRO1 AHS/Cpl Dispatch/Admin Dispatch Admin Dispatch Dispatch NEU SRO2 Goza/Cpl. Base Pay 58,517 37,741 37,741 33,259 33,259 33,259 33,259 31,489 31,488 31,489 31,489 29,969 29,969 29,969 29,969 29,969 29,969 29,969 29,969 31,849 31,489 25,350 25,350 29,969 25,350 25,350 41,792 31,488 20,400 921,126 Uniform 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 800 21,600 Holiday 6.60% 3,862 2,491 2,491 2,195 2,195 2,195 2,195 2,078 2,078 2,078 2,078 1,978 1,978 1,978 1,978 1,978 1,978 1,978 1,978 1,978 2,078 1,673 1,673 1,978 1,673 1,673 2,038 1,346 57,871 Cert. 2,400 2,400 1,800 600 600 600 600 600 1,200 600 1,200 600 600 600 600 600 600 1,800 18,000 Page 136 of 216 Unemply. 0.75% 439 283 283 249 249 249 249 236 236 236 236 225 225 225 225 225 225 225 225 227 236 190 190 225 190 190 313 236 153 6,897 W. Comp 1.52% 889 574 574 506 506 506 506 479 479 479 479 456 456 456 456 456 456 456 456 460 479 385 385 456 385 385 635 479 310 13,977 Retire 14.63% 8,561 5,521 5,521 4,866 4,866 4,866 4,866 4,607 4,607 4,607 4,607 4,384 4,384 4,384 4,384 4,384 4,384 4,384 4,384 4,504 4,607 3,709 3,709 4,384 3,709 3,709 6,114 4,607 2,985 134,605 Fica 7.65% 4,477 2,887 2,887 2,544 2,544 2,544 2,544 2,409 2,409 2,409 2,409 2,293 2,293 2,293 2,293 2,293 2,293 2,293 2,293 2,315 2,409 1,939 1,939 2,293 1,939 1,939 3,197 2,409 1,561 70,345 Ins. 4,428 4,428 6,408 4,428 6,408 6,408 4,428 4,428 4,428 4,428 4,428 6,408 4,428 6,408 4,428 4,428 4,428 4,428 6,408 4,428 6,408 6,408 4,428 6,408 4,428 4,428 4,428 137,376 Total 84,373 57,125 58,505 49,447 51,428 51,428 49,448 47,125 47,725 47,125 47,725 47,112 44,532 47,112 45,132 44,532 45,132 44,532 46,512 47,161 49,105 40,455 38,475 46,512 34,047 38,475 56,481 48,285 26,755 1,381,797 Personnel Allocation/Costs Police Department Part time Authorized Positions Number Employee Title Base Pay Uniform Holiday Cert. 6.60% 1 2 Batson, K - 24 hr/wk PT Dispatch - 15.06 hr Billingsly, C PT Dispatch -11.46 hr Subtotals Total: 19,171 18,235 Unemply. Workers' Comp Retire Fica 1.50% 1.52% 14.63% 7.65% 288 193 291 369 Ins Total 1,467 983 21,216 19,780 37,405 0 0 0 481 660 0 2,450 0 40,996 958,532 21,600 57,871 18,000 7,377 14,637 134,605 72,795 137,376 $1,422,793 Page 137 of 216 FY 2015 Supply Summary Page Police Department Acct # Item 5201 Office Supplies 5202 Clothing & Uniform 5203 Motor Vehicles Supplies 5222 Fuel 5204 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Requested FY 2015 9,544 5,565 10,000 6,220 8,815 1,185 10,600 10,075 13,374 12,000 6,111 11,436 564 12,000 819 6,250 4,000 750 3,030 821 4,000 33,794 33,794 49,500 27,931 33,379 16,121 52,350 Minor Tools 3,940 1,479 3,800 745 1,503 2,297 7,000 5205 Janitorial 2,312 2,648 3,000 1,877 2,615 385 3,000 5206 Chemical 302 1,009 1,500 - - 1,500 1,500 5207 Educational 1,837 600 3,000 1,568 2,543 457 3,500 5208 Building/Facilities 260 2,639 3,500 2,428 3,500 - 8,500 5210 Other 4,590 5,565 7,000 2,009 4,306 2,694 7,000 Totals 67,473 72,922 97,300 49,640 71,127 26,024 109,450 Page 138 of 216 Supply Justification Police Department 5201 Office Supplies $10,600 Staff anticipates the replacement of at least two obsolete computers plus normal supply purchases. 5202 Clothing & Uniform $12,000 This category is used to provide trousers, shirts, etc., and the replacement of unserviceable uniforms, as well as jackets and vests. Budgeted amount is lowered due to reduced turnover rate. 5203 Motor Vehicles $4,000 This category includes, oil, etc., for department owned vehicles. 5222 Fuel $52,350 Hybrid/conventional fleet estimated fuel is 11,100 gallons at $4.50 gallon, DTF account limited to $2,400 ($200 per month). 5204 Minor Tools $7,000 This appropriation is for ammunition and the city's matching portion of hand gun agreements ($300) customarily come out of this account. Ammunition costs have increased. Supply availability an issue in 2014. 5205 Janitorial $3,000 Covers supplies for cleaning of building at 5th and Clay. 5206 Chemical $1,500 Charges for chemical supplies used in criminal investigations comes out of this account. For example: fingerprint dusting powder, chemical spray for development of prints at crime scenes and fingerprint lifting tape and backing. 5207 Educational $3,500 Used for the purchase of materials for drug and alcohol awareness in the public schools. This account is also used for officer training where expenses are not covered by Arkansas Law Enforcement Training Academy. Additionally, in efforts to enhance public awareness of crime & safety issues, the department is participating in the Recreation Center "Safe Halloween". 5208 Building/Facilities $8,500 Covers cost of supplies for routine maintenance. Includes new carpet for high traffic areas (dispatch, squad room, and hallway). 5210 Other $7,000 Rechargeable flashlight batteries, portable radio batteries and parts for the radios. Replacing two hand held per year. Page 139 of 216 FY 2015 Maintenance Summary Page Police Department Acct # Item 5301 Office Equipment 5303 Motor Vehicle 5304 Radio 5305 Instruments Totals Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 - 1,675 2,000 88 846 23,380 24,329 25,000 17,871 27,871 4,272 11,286 6,500 5,234 5,660 840 6,500 490 450 1,000 - - 1,000 1,000 28,142 37,739 34,500 23,192 34,377 123 40,000 Page 140 of 216 1,154 7,500 (2,871) 25,000 Maintenance Justification Police Department 5301 Office Equipment $7,500 This covers expenses repairing equipment not covered under service agreements, for example, the typewriters, shredder, adding machines, voice recorders, etc. 5303 Motor Vehicle Outsourcing repairs and tires for motor vehicles. 5304 Radio $6,500 Equipment repair. New radios funded by JAG grant -$4,200. 5305 Instruments $1,000 Maintenance on radar, video cameras, shot gun locks, switch boxes, and a portable breathalyzer. $25,000 Page 141 of 216 FY 2015 Miscellaneous Summary Page Police Department Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 5402 Property / Vehicle Insurance 6,684 1,411 7,352 2,225 3,209 4,143 3,209 5404 Contracts & Special Services 2,260 13,582 24,480 16,956 22,500 1,980 27,600 5405 Advertising & Legal 421 628 1,000 243 243 757 1,000 5406 Association Dues & Meetings 2,675 3,083 4,000 2,474 3,174 826 3,200 5407 Telephone Service 9,689 9,294 10,000 5,617 8,946 1,054 9,000 5408 Electric Service 8,784 9,124 9,400 7,139 9,946 (546) 10,000 5409 Gas Service 415 549 600 588 950 (350) 1,000 5411 Miscellaneous 4,226 8,177 600 1,329 1,499 (899) 600 5412 Equipment Rental 6,002 5,685 6,800 3,840 5,760 1,040 6,000 5419 Prisoner Support 12,738 4,289 15,000 1,003 2,742 12,258 10,000 5420 Code Enforcement - - - - - - 7,500 5410 Postage and Shipping 337 552 600 294 592 8 600 54,231 56,373 79,832 41,710 59,561 20,271 79,709 Totals Page 142 of 216 Miscellaneous Justification Police Department 5402 Coverage per bid / Arkansas Municipal League. 5404 Contracts & Special Services $27,600 This account covers the maintenance contract on the radio console and repeater as well as the service contract on the mobile and portable radios, internet service, Employee Wellness Program, building cleaning services and other such needs. Includes $2,500 for health savings account (20% participation estimated by Municipal League program director). Utilizing 3 year lease program to replace computer/server equipment. 5405 Advertising & Legal $1,000 Advertising for employment opportunities within the PD and requests for bids on equipment. 5406 Association Dues & Meetings $3,200 Arkansas Crime Information Center (ACIC) required training for dispatchers, recertification's, attendance at law enforcement training other than academy Criminal Justice Institute, subscriptions to trade publications and membership in the Arkansas Police Chief's Assn. come out of this account. The 2 SRO's and their training are charged to this account in addition to the Southwest Ark. Tech. English and Spanish courses for certification. Tuition reimbursement. 5407 Telephone Service $9,000 This account includes both telephone and DSL service currently through AT&T, and cell phone service. Cell phone replacements are also charged to this account. 5408 Electric Service This is the estimated cost of electric service. 5409 Gas Service $1,000 This is annual estimated costs for natural gas service at the department. 5411 Miscellaneous $600 All physicals and psychiatric exams on new hires are charged to this account. 5412 Equipment Rental $6,000 This category covers Arkansas Crime Information Center computer services, two terminals. 5419 Prisoner Support $10,000 These costs are driven by the number of APD arrests incarcerated at the County and other jails by their need for medical attention. 5420 $7,500 Code Enforcement All costs associated with Code Enforcement (mowing, house demolition, cleanup services, etc.) 5410 Postage and Shipping $600 This account covers postage and shipping charges. Mailing costs associated with Code Enforcement included. $10,000 Page 143 of 216 FY 2015 Capital Summary Page Police Department Acct # Actual FY 2012 Item Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 Capital Hybrid Police Cruisers - - 176,536 - 222,531 Body Cameras - - - - - - 12,947 Tasers - - - - - - 19,653 - - 176,536 - 222,531 (45,995) 32,600 Police Cars (10) Debt Service 44,397 44,397 29,598 29,647 33,347 (3,749) - Police Cars (6) Debt Service - - 34,381 22,921 34,381 TOTAL 44,397 44,397 63,979 52,568 67,728 TOTAL 5998 (45,995) - Debt Service Page 144 of 216 (3,749) 4,381 4,381 FY 2015 Capital Summary Page Police Department 5999 Body Cameras For officer safety $12,947 Tasers For Officer Safety $19,653 Police Cruisers (Debt Service) 6 Hybrid police cruisers $4,381 $2,865.08 12 months, pay off 1-2019 ($30,000 from Act 988 funds) Page 145 of 216 FY 2014 Revenue Sanitation Acct # Source Sanitation Fees Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 1,462,135 1,465,781 1,318,500 940,118 1,430,938 112,438 1,436,718 - 122,480 - 224,900 224,900 224,900 - 1,462,135 1,588,261 1,318,500 1,165,018 1,655,838 337,338 1,436,718 Other Financing Sources *Loan Proceeds Totals * Frontload truck was anticipated to be a simple lease, not a loan Page 146 of 216 FY 2015 Revenue Sanitation Acct # Source Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 4371 Residential Collection 669,672 669,425 666,000 452,092 677,766 11,766 670,000 4372 Commercial Collection 520,865 514,215 519,000 341,175 514,426 (4,574) 520,000 4375 Dumping Fee Revenue 217,193 232,753 123,000 136,999 223,968 100,968 223,968 4198 Miscellaneous Revenue / Bag sales 54,405 49,388 10,500 9,852 14,778.24 4,278 22,750 State Aid 27,465 - - - - - - 1,462,135 1,465,781 1,318,500 940,118 1,430,938 112,438 1,436,718 Totals Page 147 of 216 Revenue Justification Sanitation 4371 Residential Revenue $15.00 per month. $670,000 4372 Commercial Revenue $520,000 Commercial rates. A couple new stores have built and opened in the last quarter of 2014 and will increase our revenue in 2015. 4375 Dumping Fee Revenue $223,968 This revenue is received from Clark County, Gurdon, Arkansas Highway Department, and other small businesses. Tipping fees derived from transfer station operations ($44.00/ton). 4198 Miscellaneous Revenue - Bags $22,750 This revenue is derived from trash bag sales ($8.00 per roll) and recycling receipts earned through the sale of recyclables. Prices are very uncertain right now. Recycle goal 250 tons ($12,250). Page 148 of 216 FY 2015 Department Expense Summary Sanitation Department Acct # Item Sanitation 5998 Debt Service Total Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month 1,120,208 1,337,133 1,461,081 1,073,401 1,333,910 - 10,581 105,580 70,387 105,580 1,120,208 1,347,714 1,566,661 1,143,788 1,439,490 Page 149 of 216 Year End Projection (Over) Under (17,864) 2,147 (15,717) Budgeted FY 2015 1,256,133 105,580 1,361,713 FY 2015 Department Summary Page Sanitation Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Budgeted FY 2015 5100 Personnel Costs 493,807 503,825 514,470 347,010 509,477 4,993 527,921 5200 Supplies 230,351 215,027 205,260 157,037 220,901 (15,641) 266,090 5300 Maintenance 157,714 148,192 146,000 80,532 122,000 24,000 171,500 5400 Miscellaneous 240,709 224,667 186,255 169,223 236,276 (50,021) 274,622 1,120,208 1,091,711 1,187,524 753,801 1,088,654 (36,669) 1,240,133 O & M Subtotals 5999 Capital Outlay - 245,422 50,200 245,821 245,821 (195,621) 16,000 5998 Debt Service - - 135,280 90,187 122,490 12,790 105,580 1,120,208 1,337,133 1,461,081 1,089,809 1,456,965 TOTAL BUDGET Page 150 of 216 (219,500) 1,361,713 FY 2015 Personnel Allocation/Costs Sanitation Full Time Authorized Positions Number 1 2 3 4 5 6 7 8 9 10 11 12 Employee Bopp, A Ross, R Hill, T Akers, T Vail, M Cessor, R Rowland, B Summerville, C Brim, R House, D Smith, D Wingfield, M Title Supt. Driver Driver Transfer Op Mechanic Driver Mechanic Driver Sideload Transfer Op Sideload Driver Overtime Subtotal Number Employee Three days annually Vacant Subtotal Total Personnel Costs: Title Bag Deliverers 20hr/week Base Pay Workers' Comp 9.90% Unemply. 1.50% Retire 14.63% Fica 7.65% Insurance Total 53,814 28,803 28,229 23,496 30,533 26,386 25,192 23,688 22,655 23,108 22,655 22,655 807 432 423 352 458 396 378 355 340 347 340 340 140 2,852 2,795 2,326 3,023 2,612 2,494 2,345 2,243 2,288 2,243 2,243 7,873 4,214 4,130 3,438 4,467 3,860 3,686 3,466 3,314 3,381 3,314 3,314 4,117 2,203 2,160 1,797 2,336 2,018 1,927 1,812 1,733 1,768 1,733 1,733 6,408 4,428 4,428 4,428 4,428 4,428 6,408 4,428 4,428 4,428 4,428 4,428 73,158 42,932 42,165 35,838 45,244 39,700 40,085 36,094 34,713 35,319 34,713 34,713 17,900 269 1,772 2,619 1,369 - 23,929 349,114 5,237 29,375 51,075 26,707 57,096 518,604 Part Time Authorized Positions Workers' Base Pay Unemply. Comp $7.55/hr 1.50% 9.90% 453 7,540 746 Retire 14.63% - Fica 7.65% Insurance Total 577 - 453 8,863 7,993 - 746 - 577 - 9,316 357,107 5,237 30,121 51,075 27,284 57,096 527,921 Page 151 of 216 FY 2015 Supply Summary Page Sanitation Acct # Item 5201 Office 5202 Clothing & Uniform 5203 Motor Vehicles 5222 Fuel 5204 Minor Tools 5205 Janitorial 5206 Chemical Supplies 5214 Trash Bags 5210 Other Totals Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection 991 562 2,000 412 500 5,188 6,339 5,500 5,185 50,161 20,648 25,000 120,304 115,361 - (Over) Under Request FY 2015 1,500 1,000 7,000 (1,500) 7,000 11,236 17,000 8,000 25,000 95,000 88,159 121,000 - 250 26 250 415 325 500 543 800 (300) 800 1,408 979 1,200 1,500 1,700 (500) 2,500 51,884 68,938 75,310 49,564 72,239 3,071 76,000 - 1,875 500 412 412 88 500 230,351 215,027 205,260 157,037 220,901 Page 152 of 216 (26,000) 143,290 - 10,000 (15,641) 266,090 Supply Justification Sanitation 5201 Office This category is for all office supplies. $1,000 5202 Clothing & Uniform $7,000 This category is for uniforms for 12 employees with 5 changes. All shop towels and mats come out of this account. As a part of our safety program, the City furnishes a boot allowance for steel toe boots for 12 employees whose job description requires protective footwear and PPE 5203 Motor Vehicles $25,000 This account is for all supplies needed for our vehicles except fuel. Our sideloads are aging and will require additional maintainance. 5222 Fuel $143,290 With the purchase of new transfer and disposal trucks and trailers our fuel consumption has fallen considerably. Fuel prices are, however, still unstable. Estimated 31,842 gallons at $4.50 per gallon 5204 Minor Tools $10,000 This is for any tools needed. Mel Vail is planning on retiring and 90% of the tools we use are his personal tools--when he leaves, so do his tools. 5205 Janitorial $800 All purchases of brooms, mops, toilet paper, and mop buckets are charged to this account. 5206 Chemical $2,500 This account is for car wash soap and any other chemicals needed. 5214 Trash Bags $76,000 Bid was for $88.46 per thousand @ $60,525.94 for 600,000 bags. We currently have 300,000 bags in stock (6,000 rolls.) This represents 2/3 of our normal order. We anticipate ordering clear bags for recycling, $15,000 or utilizing voucher system for all bags. 5210 Other $500 Ice supplies, door stickers, advertising for recycling promotion, and other items not listed above. Page 153 of 216 FY 2015 Maintenance Summary Page Sanitation Acct # Item 5303 Motor Vehicle 5304 Radio 5306 Buildings/Facilities 5310 Dumpster Maintenance Totals Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 135,569 94,819 100,000 66,215 95,000 5,000 110,000 - - - - - - 6,000 2,665 38,465 30,000 2,103 5,000 25,000 31,500 19,480 14,908 16,000 12,213 22,000 (6,000) 24,000 157,714 148,192 146,000 80,532 122,000 24,000 171,500 Page 154 of 216 Maintenance Justification Sanitation 5303 Motor Vehicle $110,000 Equipment is aging and will require more work, of special concern are sideloads. 5304 Radio $6,000 Upgrade our fleet to include radios with GPS capability. 5306 Buildings/Facilities $31,500 New Scales Building-Classic Gable 10X12 $3,200. Wash Rack Concrete Burm-Per ADEQ Regulations $4,500. We also need to place more concrete on the Transfer Station bottom to help drainage Per ADEQ Regulations $4,500. Shop addition $13,500. 5310 Dumpster Maintenance $24,000 The city has over 200 containers that we maintain by replacing rusted out bottoms and other repairs and painting them. Ordering new dumpsters is less expensive over building our own. The dumpsters set out for customers are deteriorating and are in need of replacement or repair. 16 replacement units anticpiated 100 4 yd containers 85 6 yd containers 35 8 yd containers Page 155 of 216 FY 2015 Miscellaneous Summary Page Sanitation Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 5402 Property / Vehicle Insurance 6,732 6,841 6,255 6,022 6,022 233 6,022 5404 Contracts and Special Services 1,260 1,010 1,500 1,076 1,146 354 41,100 5407 Telephone Service 2,522 2,887 3,000 2,309 3,468 (468) 3,500 5408 Electric Service 5,801 4,733 6,000 3,307 4,956 1,044 6,000 5409 Gas Service 1,710 1,756 2,500 3,898 5,500 (3,000) 3,000 5416 Landfill Fees 222,684 207,440 167,000 152,611 215,184 (48,184) 215,000 Totals 240,709 224,667 186,255 169,223 236,276 (50,021) 274,622 Page 156 of 216 Miscellaneous Justification Sanitation 5402 Property / Vehicle Insurance $6,022 Alliance Insurance Group / Arkansas Municipal League. 5404 Contracts and Special Services $41,100 Licenses for the transfer station operators, Southwest Central Solid Waste Management District permits and fees. Combined association dues and meetings with the account. 12 months, front load compactor truck (lease) $39,600. 5407 Telephone Service $3,500 This appropriation covers two phone lines, 246-1803 and 246-1804, and a cell phone for use in the transfer truck that makes 2-3 trips daily to Little Rock. Also, this category covers the Superintendent's cell phone. 5408 Electric Service This is based on historical usage. 5409 Gas Service $3,000 This is based on historical usage (2014 billing is in question and has not been resolved as of budget creation). 5416 Landfill Fees $215,000 This amount is determined by the tonnage transported to both the Jefferson County landfill at $18.60/ton and the Clark County landfill at $25.75/ton. $6,000 Page 157 of 216 FY 2015 Capital Summary Page Sanitation Acct # 5999 New transfer station (turn key) 5999 5999 5998 Actual FY 2012 Item Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 61,248 - - - - - - Transfer trailers-3 204,447 - - - - - - Transfer truck (new) 113,640 - - - - - - 46,565 - 79,827 53,218 79,827 - 79,827 23,400 - - - - - - 5 year financing-Annual payments (debt service) 5999 Transfer truck (used) 5999 Pick-up truck (three quarter ton) - - - - - - - 5999 - - - - - - - 5998 Knuckleboom Truck Knuckleboom Truck 5 year financing-Annual payments (debt service) - 25,753 17,169 25,753 - 25,753 5999 Pick-up truck (One ton) recycle - - 20,500 - 20,921 5999 Pick-up truck (half ton) - - - - - 5999 Front load compactor truck - - 29,700 224,900 3,392 224,900 16,910 5999 Side Load Compactor Truck - - - - - - - 5999 Backhoe - - - - - - - 5999 Forklift 6,000 - - - - - - 5999 Recycling Paper Bailer - - - - - - 16,000 5999 E-WasteRecyle Building 31,965 - - - - - - 2 year lease Page 158 of 216 (421) (224,900) 12,790 - FY 2015 Capital Justification Sanitation Acct # Item 5999 5999 5999 New transfer station Transfer trailers-3 Transfer truck (new) Required financing 5 year financing-Annual payments Knuckleboom truck 5 year financing-Annual payments Total debt service 5998 5998 5998 Front load compactor truck (lease) *Item posted in Contracts and Services 5999 Recycling Paper Bailer $0 $0 $0 $0 $79,827 $0 $25,753 $105,580 *39,600 $16,000 Page 159 of 216 (2012- 12 months) Payoff in 2017. (2013- 12 months) Payoff in 2019. 3,300 12 month lease of 24 months. Replacing 2000 Mack Street Fund Projected Revenues & Expenditures FY 2015 Street Fund Revenues Expenditures Street Fund Ending Balance 2014 Projected Revenues Projected O&M Debt Service 191,899 784,039 - 903,084 48,731 Street Fund Totals 975,938 951,815 Balance Remaining 24,123 Page 160 of 216 FY 2015 Revenue Street Department Acct # Source 4202 Road Tax (Property Tax) 4103 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 52,157 52,942 52,000 20,722 52,350 State Turnback (State Aid) 490,011 549,467 722,000 471,878 696,430 (25,570) 696,430 4819 Transfers In 110,000 101,112 65,000 22,784 22,748 (42,252) 20,000 4201 Interest Earned 15 12 15 6 9 (6) 9 4230 (Local Permits & Fees) - - - - - - - 4198 Miscellaneous (Other) 48,364 25,950 39,600 18,794 23,350 - - - - - 700,547 729,483 878,615 534,184 794,887 Federal Aid Totals Page 161 of 216 350 (16,250) (83,728) 52,000 15,600 784,039 FY 2015 Revenue Street Department Acct # Source 4202 Road Tax (Property Tax) 4103 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 52,157 52,942 52,000 20,722 52,350 State Turnback (State Aid) 490,011 549,467 722,000 471,878 696,430 (25,570) 696,430 4819 Transfers In 110,000 101,112 65,000 22,784 22,748 (42,252) 20,000 4201 Interest Earned 15 12 15 6 9 (6) 9 4230 (Local Permits & Fees) - - - - - - - 4198 Miscellaneous (Other) 48,364 25,950 39,600 18,794 23,350 - - - - - 700,547 729,483 878,615 534,184 794,887 Federal Aid Totals Page 162 of 216 350 (16,250) (83,728) 52,000 15,600 784,039 Revenue Justification Street Department 4202 Road Tax (Property Tax) This figure is based on historical taxes collected. $52,000 4103 $696,430 State Turnback (Aid) State Turnback revenues. Amounts vary from $38,000 to $45,000 per month. Also includes State assistance from Presidential and/or Governor declared disasters. Act 1 is estimated to produce an estimated $190,000 annually beginning July 1, 2013. 4819 Transfers In Transfer from General Fund. 4201 Interest Earned Interest income from the Street Fund. 4230 $0 Local Permits & Fees Revenues from repairs to streets from utility companies. Utilities now making own repairs. 4198 Miscellaneous (Other) $20,000 $9 $15,600 Revenues in this category come from cell tower lease ($15,600/year), and other unanticipated revenue. Federal Aid $0 Federal assistance during a Presidential declared disasters. Loan Proceeds $0 Funding to purchase (3) 5yd Dump Trucks for hot mixing. Page 163 of 216 FY 2015 Department Expense Summary Street Department Acct # Item Highway & Streets 5998 Debt Service Total Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Budgeted FY 2015 691,076 630,412 1,146,181 663,436 839,289 306,892 903,084 - - 65,603 36,469 52,749 12,854 48,731 691,076 630,412 1,211,784 699,905 892,038 319,746 951,815 Page 164 of 216 FY 2015 Department Summary Page Street Department Acct # Item 5100 Personnel Costs 5200 Supplies 5300 Maintenance 5400 5999 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 336,837 328,968 336,343 191,308 325,025 11,318 346,538 76,428 78,058 104,000 68,050 63,742 40,258 112,500 133,216 110,173 289,500 79,378 95,053 194,447 311,196 Miscellaneous 95,963 113,213 140,338 72,910 95,000 45,338 132,850 Capital 48,632 - 276,000 251,789 260,469 15,531 - 691,076 630,412 1,146,181 663,436 839,289 306,892 903,084 - - 65,603 36,469 52,749 12,854 48,731 691,076 630,412 1,211,784 699,905 892,038 319,746 951,815 SUB TOTAL BUDGET 5998 Actual FY 2012 Debt Service TOTAL BUDGET Page 165 of 216 FY 2015 Personnel Allocation/Costs Street Full Time Authorized Positions Number Employee Title 1 2 3 4 5 6 7 8 9 Myers, K Middelton, F Jensen, M Jester, B Taylor, R Williams, T Vacant Vacant Vacant Overtime Total full-time costs Supervisor Crew Leader Mec/Crew Ldr Operator Operator Laborer Laborer Laborer Laborer Number 1 Employee Title Base Pay 51,946 38,253 32,864 27,468 23,985 23,985 23,985 16,000 238,488 Unemply. 1.50% 779 574 493 412 360 360 360 240 3,577 Workers' Comp 4.25% 2,208 1,626 1,397 1,167 1,019 1,019 1,019 680 10,136 Part Time Authorized Positions Workers' Base Pay Unemply. Comp 1.50% 4.25% Retire 14.63% Fica 7.65% 7,600 5,596 4,808 4,019 3,509 3,509 3,509 2,341 34,891 Retire 14.63% 3,974 2,926 2,514 2,101 1,835 1,835 1,835 1,224 18,244 Fica 7.65% Insurance 4,428 4,428 4,428 4,428 4,428 4,428 4,428 30,996 Insurance Total 70,934 53,404 46,504 39,596 35,136 35,136 35,137 20,485 336,332 Total Part-time 9,000 135 383 - 689 - 10,206 Total part-time costs 9,000 135 383 - 689 - 10,206 Total Personnel Costs 346,538 Page 166 of 216 FY 2015 Supply Summary Page Street Department Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection 5201 Office 1,282 1,230 1,000 317 900 5202 Clothing & Uniform 3,647 2,307 3,500 2,512 5203 Motor Vehicles 15,804 18,359 20,000 5222 Fuel 24,983 27,972 5204 Minor Tools 5,375 5205 Janitorial 5206 (Over) Under Request FY 2015 100 1,000 3,768 (268) 4,000 16,270 19,982 18 20,000 40,000 23,806 35,709 4,291 45,000 4,817 7,500 4,479 6,718 782 7,500 1,045 416 1,000 301 602 398 1,000 Chemical Supplies 4,175 5,961 5,000 2,610 3,987 1,013 5,000 5207 Education/Training - - 500 - - 500 500 5208 Building/Facilities 228 - 500 - - 500 1,000 5210 Other 9,729 3,912 7,500 4,191 6,286 1,214 7,500 5220 Signage 9,408 4,235 7,500 4,858 9,700 (2,200) 10,000 5221 Streetlight/Traffic Control 752 8,848 10,000 8,707 3,064 6,936 10,000 76,428 78,058 104,000 68,050 90,716 13,284 112,500 Totals Page 167 of 216 Supply Justification Street Department 5201 Office Supplies $1,000 The account is for office supply items for the Street Department such as paper, toner, work orders, notebooks, etc. 5202 Clothing & Uniform $4,000 This covers change outs of shirts, pants, $100 steel toe boot allowance, jackets, t-shirts and winter coveralls for seven employees. 5203 Motor Vehicles $20,000 This account is for supplies such as freon, filters, tires, belts, grease, oil, and other necessary items for vehicle service. 5222 Fuel $45,000 Estimated 10,000 gallons of fuel usage at $4.50 a gallon. 5204 Minor Tools $7,500 This account is for tools for the City trucks to operate on the streets: shovels, brooms, hammers, sledge hammers, loops for hot-mix, squeegees for slurry seal, and other items. This will include a one time purchase of mist cooler for shop. 5205 Janitorial $1,000 Annually items charged to this account are glass cleaner, hand cleaner, gojo cleaner, bathroom spray, roll towels, hand towels, brooms, toilet paper, and etc. 5206 Chemical Supplies Detars and weed control are charged to this account. 5207 Education/Training $500 Staff has appropriated $500 for training and shop manuals. One example is CDL certification. Arkansas T2 programs are available at no cost. 5208 Building/Facilities For unanticipated repairs. 5210 Other $7,500 This account is for water coolers, nuts, bolts, sprayers, gloves, safety glasses, and other assorted supplies that don't fit in other categories. Beaver control is also paid for out of this account. Employee Wellness Program. Includes request for a new printer in 2014. 5220 Signage Replacement/Upgrades of signs. $10,000 5221 Streetlight/Traffic Control Upgrade to LED Lights at Goza. $10,000 $5,000 $1,000 Page 168 of 216 FY 2015 Maintenance Summary Page Street Department Acct # Item 5301 Office Equipment 5303 Motor Vehicle 5304 Radio 5306 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 - - 500 - 450 50 500 43,311 19,347 55,000 19,475 29,212 25,788 35,000 289 - 6,500 244 4,500 2,000 6,500 Buildings/Facilities 6,362 5,835 7,500 3,809 5,012 2,488 7,500 5316 Streetlights/Traffic Control 1,897 2,838 15,000 6,178 11,953 3,047 15,000 5311 Street/Drive/Parking 81,357 82,153 205,000 49,672 96,000 109,000 246,696 133,216 110,173 289,500 79,378 147,127 142,373 311,196 Totals Page 169 of 216 Maintenance Justification Street Department 5301 Office Equipment $500 This account is for the unanticipated repairs of the computer, printer, and copier at the Street Department. 5303 Motor Vehicle $35,000 This account is for maintenance of the Street Departments vehicles. Items repaired were water pumps, transmissions, motors, injectors, turbos, etc. 5304 Radio $6,500 Start upgraging. 6 digital radios. Includes $2,500 GPS tracking software. 5306 Buildings/Facilities Unanticipated repairs to facilities. 5316 Streetlights/Traffic Control Unanticipated repairs and upgrades. 5311 Street/Drive/Parking $246,696 $40,000 is required for the day to day maintenance of the streets and storm drainage. $206,696 is available for projects (see next page). $7,500 $15,000 Page 170 of 216 2015 Proposed Street Improvements NAME LENGTH(FT) LENGTH(YD) WIDTH(FT) WIDTH(YD) AREA SQ YDS Est. Price BOARD APPROVED Hot Mix N15th-MH Russell to Country Club 23rd- Crawford to Caddo Crawford-22nd to 24th 2,209 1,310 520 736 437 173 22 30 28 7 10 9 5,400 4,367 1,618 $ $ $ 34,451 Staff recommends for 2015 27,859 Pending availible funds 10,321 Pending availible funds Down Town Mirco Seal * Main- 6th to 9th * Clinton- 6th to 10th * 7th- Clinton to Main * 8th- Clinton to Main * 9th- Clinton to Main * 10th- Clinton to Caddo 875 1,150 225 225 225 210 292 383 75 75 75 70 44 39 33 28 28 30 15 13 11 9 9 10 4,278 4,983 825 700 700 700 12,186 $ 40,823 Staff recommends for 2015 2,580 869 852 815 3,200 1,643 1,456 11,415 $ 38,241 $ $ $ 50,000 5,000 $ 206,696 Total 5th- Clay to Caddo 7th- Clinton to Caddo 8th- Clinton to Caddo 8th- Main to Clay Clay- 5th to 8th Main- 5th to 6th Clinton- 5th to 6th 774 237 274 262 960 336 336 258 79 91 87 320 112 112 30 33 28 28 30 44 39 Patching/Parking Walnut St. & Caddo St. Sidewalk Improvements (2014 and 2015) Crack Sealing (down town area) 10 11 9 9 10 15 13 16th Street prep between Crawford and Main (pending availible funds) *Actual bid for 2014 Budget, contractor to honor in early 2015 *Estimated cost of $3.25 per sq yds Page 171 of 216 Staff recommends Staff recommends FY 2015 Miscellaneous Summary Page Street Department Acct # Item 5402 Property / Vehicle Insurance 5406 Association Dues & Meetings 5407 Telephone Service 5408 Electric Service 5409 Gas Service 5412 Equipment Rental 5426 Miscellaneous Totals Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) (Under) Request FY 2015 8,862 17,808 19,588 10,243 15,364 4,224 12,000 80 80 250 100 150 100 250 2,738 3,337 3,500 2,142 3,213 287 3,500 80,700 86,965 90,000 57,380 86,070 3,930 90,000 3,438 4,911 15,000 2,984 6,250 8,750 15,000 - - 12,000 - 2,250 9,750 12,000 145 111 - 62 93 95,963 113,213 140,338 72,910 113,390 Page 172 of 216 (93) 26,948 100 132,850 Miscellaneous Justification Street Department 5402 Property / Vehicle Insurance $12,000 Alliance Insurance Group / Arkansas Municipal League. 5406 Association Dues & Meetings $250 This account is for attending meetings and paying dues for any professional organization pertaining to the Street Department. 5407 Telephone Service $3,500 Currently this appropriation covers the Street department mainline (246-1802), FAX line, internet service and three cell phones. 5408 Electric Service $90,000 This account is primarily for streetlights as well as the Street Department electrical service and traffic signals. 5409 Gas Service $15,000 This is primarily gas service for the hot mix plant, as well as Street Department shop. 5412 Equipment Rental $12,000 Undetermined projects within the course of next year that may require rental of unspecified equipment. Includes up to four months lease for front end loader for hot mixing season. 5426 Miscelaneous Bank account service fees $100 Page 173 of 216 FY 2015 Capital Summary Street Department Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 5999 (3) 5yd Dump Trucks-(Loan Proceeds) - - 253,500 5999 1/2 Ton Pickup - - 22,500 5999 One Ton Truck & Bed - - - Totals - - 5999 Side arm mower & Sweeper (Debt Srv) - 5999 (3) 5yd Dump Trucks (Hot Mix)(Debt Srv) - Actual 8 month Year End Projection Request FY 2015 229,615 - - 23,205 705 - - - - - 276,000 229,615 252,820 705 - - 24,608 - 48,632 24,024 - - - - - - 48,731 Page 174 of 216 229,615 (Over) (Under) Capital Justification Street Department 5999 (3) 5yd. Hot Mix Trucks (Debt Service) These trucks are vital to the Hot Mix Program. (Debt Service) Pay-off 5-2019. Page 175 of 216 $48,731 FY 2015 ARKADELPHIA WATER & SEWER UTILITIES Ending Balance 12/31/14 $4,240,000 Anticipated Water & Sewer Revenues Total Funds Available $3,190,787 EXPENSES: Operation & Maintenance Requests Bond Payment for 1992 RLF Issue (Sewer - retires 2015) Bond Payment for 2004 RLF Issue (Water - retires 2027) $7,430,787 $2,275,385 $102,655 $189,988 $2,568,028 SUBTOTAL OF EXPENSES CAPITAL ITEMS AND DEPRECIATION Capital Expenditures Depreciation Expenditures $1,224,500 $223,508 $1,448,008 SUBTOTAL OF CAPITAL ITEMS AND DEPRECIATION TOTAL EXPENSES AND CAPITAL ITEMS/ PROJECTS $4,016,036 12-31-2015 ESTIMATED ENDING BALANCE $3,414,751 NET CHANGE IN CASH BALANCE ($825,249) DEPRECIATION ALLOCATION PER AUDIT ESTIMATE ($733,179) ($1,558,428) NET INCOME (LOSS) Page 176 of 216 FY 2015 RESTRICTED & UNRESTRICTED CASH BALANCES AUGUST 31, 2014 RESTRICTED CASH BALANCES: Depreciation Fund Depreciation Reserve - C.D. 2004 Filter Project Fund – C.D. Customer Deposit Fund Customer Deposit Fund - C.D. 2004 Construction Fund $244,015 $400,000 $100,000 $157,515 $100,000 $67,031 Committee Action Reserve - C.D. $500,000 TOTAL RESTRICTED CASH BALANCES $1,568,561 UNRESTRICTED CASH ASSETS: Combined Revenue Fund Checking Combined Revenue Fund - C. D. Construction Fund Checking Combined Savings Operation & Maintenance Checking Depreciation Fund Checking $207,501 $2,050,000 $5,671 $179,966 $152,419 $74,864 TOTAL UNRESTRICTED CASH ASSETS $2,670,421 TOTAL CASH BALANCES $4,238,982 Page 177 of 216 FY 2015 Revenue Water & Sewer Utilities Actual FY 2012 Source Acct # Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 Federal Aid - - - - - - - State Aid - - - - - - 350,000 Water Revenue 1,780,553 1,672,722 1,728,165 1,068,395 1,632,348 (37,652) 1,675,000 Sewer Revenue 1,020,023 1,001,634 1,023,415 655,480 983,220 (24,780) 985,000 Penalties 46,859 48,685 48,765 32,702 49,053 Tie Ons 20,855 31,630 23,000 12,545 18,818 Other 24,626 105,555 20,800 62,247 95,320 2,892,916 2,860,226 2,844,145 1,831,369 2,778,759 9,043 7,261 8,700 6,253 9,082 2,901,959 2,867,487 2,852,845 1,837,622 2,787,841 Other Financing Sources Transfers In * - - - - - - - Loan Proceeds - - - - - - - 5,803,918 5,734,974 5,705,690 3,675,244 2,787,841 Subtotal Interest Sub total Totals Page 178 of 216 288 (4,182) 943 (65,383) 382 (65,001) (130,002) 48,000 19,500 93,837 3,171,337 19,450 3,190,787 3,190,787 FY 2015 Revenue Acct # Source Actual FY 2012 Actual FY 2013 Budget FY 2014 Actual 8 month Year End Projection Over (Under) Request FY 2015 301 302 303 304 305 306 WATER DEPT. Water Sales Tie-Ons Street Cuts RH/CG Surcharge FSDW Fee Miscellaneous WATER TOTAL 1,726,508 13,930 1,750 12,440 14,407 25,448 1,794,483 1,672,722 21,830 4,600 13,660 14,480 28,960 1,756,252 1,670,000 12,500 2,500 12,960 14,760 27,945 1,740,665 1,068,395 6,455 1,500 8,620 9,636 20,408 1,115,014 1,632,348 9,683 2,250 12,930 14,454 30,612 1,702,277 (37,652) (2,817) (250) (30) (306) 2,667 (38,388) 1,675,000 10,000 2,500 12,960 14,760 27,945 1,743,165 321 322 323 325 326 327 328 SEWER DEPT. Sewer Revenue Tie-Ons Sewer Street Cuts N. 15th St. Surchg. Miscellaneous Hauled Liquid Waste Friendship Dr. Surchg. SEWER TOTAL 1,011,099 6,925 4,500 2,679 1,025 720 1,026,948 1,001,634 9,800 10,000 2,592 3,100 700 1,027,826 1,008,000 10,500 9,000 2,592 100 3,000 720 1,033,912 655,480 6,090 5,000 1,728 825 440 669,563 983,220 9,135 7,500 2,592 2,500 660 1,005,607 (24,780) (1,365) (1,500) (100) (500) (60) (28,305) 985,000 9,500 9,000 2,592 100 2,500 480 1,009,172 370 371 372 373 374 376 377 378 ADMINISTRATIVE Penalties Interest Income Miscellaneous Service Charges Bad Debts Collected Gain on Sale of Equip. Federal Aid (Grants) State Aid ADMIN. TOTAL 46,859 9,043 4,474 19,430 722 80,528 48,685 7,261 540 19,775 499 6,649 83,409 48,765 8,700 750 19,500 550 78,265 32,702 6,253 109 13,740 241 53,045 49,053 9,082 850 20,610 362 - 288 382 100 1,110 (188) - 79,957 1,692 48,000 19,450 500 20,000 500 350,000 438,450 TOTAL REVENUE 2,901,959 2,867,487 2,852,842 1,837,622 2,787,841 Page 179 of 216 (65,001) 3,190,787 FY 2015 WATER REVENUE JUSTIFICATION 301 Water Sales $1,675,000 This amount is the estimated revenue from the sale of water. All steps of the last rate increase have been implemented. 302 Tie-Ons -Water $10,000 The estimated amount generated by new taps or connections to the water system. Residential taps cost $325. Other taps range in cost depending on the size and the cost of the parts. Our most expensive tap is $2000 for a six-inch tap. There are also tie on fees that are charged when a developer installs a line and the utility does not make a physical tap. The tie on fee per meter is $35. 303 Street Cuts $2,500 Estimated amount collected from customers when a street cut is necessary for a water tap. Street cuts are $500 each. This offsets our expense to repair the street as required. 304 Red Hill Road/Cedar Grove Surcharge $12,960 These charges are collected to repay the cost of extending the water line to the Red Hill Road and Cedar Grove residents. The charges will be discontinued when the cost of the line is recovered. Each customer pays $20.00 per month in addition to their monthly bill. Currently averaging $1,080.00 per month, 54 customers. 305 Federal Safe Drinking Water Fee $14,760 This fee is 30 cents per meter. It is collected and passed through to the Arkansas Department of Health for drinking water testing. The testing is required by the Federal Safe Drinking Water Act. Estimate is based on 4,100 customers per month. 306 Miscellaneous (Other) $27,945 Income generated from any other source, primarily income from the cell tower space lease with Verizon, which is now $2,328.75 per month. Page 180 of 216 FY 2015 SEWER REVENUE JUSTIFICATION 321 Sewer Revenue $985,000 This is the estimated revenue for sewer service. Sewer charges are calculated yearly based on an average of the four winter month's water usage. The new calculated amount each year is assessed beginning in April. All steps of the last rate increase have been implemented. 322 Tie-on Fees $9,500 Amount projected to be collected from new connections to the sewer system. Sewer taps cost $325 for a four or six-inch residential tap. Sewer tie-on fees are charged when a developer installs the sewer tap. The Utility collects $25 for each unit being connected in this manner. 323 Street Cuts $9,000 Projected amount to be collected from a customer when a street cut is necessary for a new sewer tap. Street cuts are $500 each. This offsets our expense to repair the streets as required. 325 N. 15th Street Surcharge $2,592 Based on the number of customers currently connected to the North 15th Street sewer line. Repays the utility for the cost of installing the main. Currently it averages $216 per month. Nine homes are currently receiving service that are connected with the surcharge being $24 per month per bill. 326 Miscellaneous Income generated from any other source. 327 Hauled Liquid Waste $2,500 Program where the utility will be accepting septic tank waste from licensed haulers in Clark County. The annual permit per hauler is $250. Each load dumped is $75. 328 Friendship Drive Surcharge $480 This is another project installed by the City to an area with no sewer. Residents pay a $20 surcharge on their monthly bill until the cost of the materials is recovered. Two customers are paying the surcharge at this time. $100 Page 181 of 216 FY 2015 ADMINISTRATIVE REVENUE JUSTIFICATION 370 Penalties $48,000 Income generated from late fees that are charged when the customer does not pay their bill by the 10th of the month. The penalty for paying the bill late is 10% of the bill. 371 Interest $19,450 Income received from interest bearing bank accounts; CD's, savings, and checking accounts. The CD's are placed by competitive bidding. We have varied the maturity terms of the CD's in an effort to get better interest rates. Current terms are from 12 to 36 months. 372 Miscellaneous Any other source of income. 373 Service Charges $20,000 Reconnect fees and returned check charges make up this service charge. Reconnects are collected when a customer is turned off for non-payment. The fee for Collection/Disconnect is $25. The fee for returned checks is also $25. 374 Bad Debts Collected $500 Bad debts are the bills left unpaid when a customer moves and does not pay their bill. If they return and desire service again, staff collects the bad debt before service is restored. 378 State Aid $350,000 Reimbursement for utility relocation, includes engineering in contract. $500 Page 182 of 216 FY 2015 Expense Water & Sewer Utilities Actual FY 2012 Actual FY 2013 1,816,968 1,886,233 2,208,375 1,288,577 1,974,486 233,889 2,275,385 Debt Service 395,301 395,292 395,301 263,528 395,301 - 292,643 Depreciation* 716,184 488,600 738,264 738,264 738,264 - 733,179 2,928,453 2,770,125 3,341,940 2,290,369 3,108,051 233,889 3,301,207 Acct # Source Water & Sewer Utilities Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 Other Financing Sources Loan Proceeds Totals *Estimated from Auditor Page 183 of 216 FY 2015 Department Summary Page Water & Sewer Utilities Acct. # Expense Item Actual FY 2012 Actual FY 2013 Budget FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 400 Water Treatment 561,126 574,822 694,675 355,380 534,887 159,788 602,685 500 Sewer Treatment 187,666 167,495 236,962 90,235 170,008 66,954 237,890 600 Water Distribution 308,239 340,038 369,381 295,203 453,693 (84,312) 446,674 700 Sewer Collection 216,538 221,093 219,078 141,391 218,880 198 272,243 800 Common 243,554 285,647 355,481 197,914 282,198 73,283 363,780 900 Administration 299,845 297,138 332,798 208,454 314,820 17,978 352,113 1,816,968 1,886,233 2,208,375 1,288,577 1,974,486 233,889 2,275,385 O & M Subtotal 991 Capital 40,133 177,357 944,050 267,166 612,522 331,528 1,224,500 992 Depreciation Expenditures 12,557 19,490 253,042 41,675 195,618 53,371 223,508 1,869,658 2,083,080 3,405,467 1,597,418 2,782,626 618,788 3,723,393 TOTAL Page 184 of 216 FY 2015 Department Summary Page Water Treatment Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) (Under) Request FY 2015 Personnel Costs 197,677 206,383 211,075 128,370 192,555 18,520 176,735 Supplies/Maint/Miscellaneous 363,449 368,439 483,600 227,010 342,332 141,268 425,950 TOTAL 561,126 574,822 694,675 355,380 534,887 159,788 602,685 Page 185 of 216 FY 2015 Personnel Allocation/Costs Water Treatment Full Time Authorized Positions Number 1 2 3 4 Employee Dale Box Cory Johnson Thomas Fagan Timothy Dickey Overtime Total Personnel Title Supervisor Treatment Operator Treatment Operator Treatment Operator Base Pay Unemply. 1.50% Workers' Comp 1.88% Retire 14.63% Fica 7.65% Cert Pay Insurance Total 38,735 25,253 23,214 22,214 10,800 581 379 348 333 162 728 475 436 418 203 5,667 3,695 3,396 3,250 1,580 2,963 1,932 1,776 1,699 826 1,750 1,750 500 - 6,408 4,428 6,408 4,428 - 56,832 37,911 35,579 32,842 13,571 120,215 1,803 2,260 17,588 9,196 4,000 21,672 176,735 Page 186 of 216 FY 2015 Supply/Maint/Miscellaneous Summary Water Treatment Acct # Item 400 Treatment Chemicals 401 Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 156,369 115,517 150,000 75,050 112,575 37,425 140,000 Supplies 5,874 10,127 15,000 4,488 6,732 8,268 13,000 402 Line Maint. & Repairs 9,780 13,412 10,000 5,711 8,567 1,433 10,000 403 Equipment Repair 8,571 5,511 10,000 7,223 10,835 404 Pump Maint. & Repairs 7,095 41,106 20,000 7,502 11,253 8,747 18,000 405 Instrumentation 1,350 710 20,000 842 6,000 14,000 12,000 406 Contract Services 449 2,779 58,800 16,508 20,000 38,800 10,000 407 Utilities 151,552 147,822 165,000 94,705 142,058 22,942 160,000 408 Communications 4,435 4,955 5,500 3,636 5,454 46 6,000 411 Miscellaneous 159 262 350 253 300 50 350 420 Cross Connection Prog. 158 168 400 - 400 - 400 421 FSDW 14,400 14,400 14,400 9,600 14,400 - 14,400 422 Safety 949 554 850 320 700 150 850 426 Building/Facility Maintenance 998 10,206 12,000 1,172 1,758 10,242 27,650 440 Permit Fee 1,310 910 1,300 - 1,300 - 1,300 449 Contingency - - - - - - - 363,449 368,439 483,600 227,010 342,332 141,268 425,950 Total Page 187 of 216 (835) 12,000 Water Treatment Justification 400 Treatment Chemicals $140,000 Chemicals used in the process of treating the raw water to the finished product. Prior to 2012, chemicals were combined in #401 with supplies. This split has allowed the water plant personnel to more accurately track costs of production. 401 Supplies Assorted items necessary for water plant operations. 402 Line Maintenance & Repairs $10,000 Repairs to lines and appurtenances at the Treatment Plant. There are lines from the river to the plant and from all treatment processes through the plant to the clearwells and from the high service pumps into the system. Most are 10 inches or larger. 403 Equipment Repair Repairs to lab equipment, or other equipment at the plant. 404 $18,000 Pump Maintenance & Repairs Maintenance and repairs to all versions of critical pumps at the Water Plant - raw water, backwash, and high service pumps. 405 Instrumentation Covers cost of instruments used in lab and treatment plant. 406 Contract Services $10,000 This pays for work to be done that staff cannot do "in house" such as professional calibrations of meters and lab equipment, work on controls, etc. 407 Utilities Electrical costs and gas costs are paid from this fund. 408 Communications Telephone, radios, and cell phones. $13,000 $12,000 $12,000 $160,000 $6,000 Page 188 of 216 Water Treatment Justification 411 Miscellaneous For expenses that are not budgeted in other categories. $350 420 Cross Connection Program $400 This covers the cost of monitoring and testing all the domestic and non-commercial backflow prevention devices in the City. This is a cost-saving service to our customers as they don't have to have their equipment tested independently. 421 FSDW $14,400 This fee is collected and passed through the department and paid to the Arkansas Department of Health to cover drinking water testing at the State lab and assures compliance with the Federal Safe Drinking Water Act. Currently paying $1,200 per month. 422 Safety $850 Money to be used to insure employee safety. May be used for equipment or other safety related needs. 426 Building/facility Maintenance $27,650 Includes $15,650 for specific painting and repairs of buildings at the water treatment facilities. 440 Permit Fee $1,300 Paid to Arkansas Department of Environmental Quality for backwash ponds permit. This fee is paid annually in November. Page 189 of 216 FY 2015 Department Summary Page Sewer Treatment Acct # Item Personnel Costs Supplies/Maint/Miscellaneous Total Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 117,686 109,288 139,212 60,640 90,960 48,252 139,090 69,980 58,207 97,750 29,595 79,048 19,056 98,800 187,666 167,495 236,962 90,235 170,008 67,308 237,890 Page 190 of 216 FY 2015 Personnel Allocation/Costs Sewer Treatment Full Time Authorized Positions Number 1 2 3 Employee David Thomason Christi Daniel Chad Russell Overtime Total Title WW. Supt. WW Operator Treatment Operator Base Pay Unemply. 1.50% Workers' Comp 1.88% Retire 14.63% Fica 7.65% Cert Pay Insurance Total 38,735 27,797 23,928 581 417 359 728 523 450 5,667 4,067 3,501 2,963 2,126 1,831 2,000 1,750 750 4,428 6,408 4,428 55,102 43,088 35,246 4,500 68 85 658 344 - - 5,655 94,960 1,424 1,785 13,893 7,264 4,500 15,264 139,090 Page 191 of 216 FY 2015 Supply/Maint/Miscellaneous Summary Sewer Treatment Acct # Item Actual FY 2012 Actual FY 2013 Budget FY 2014 Actual 8 month Year End Projection (Over) Under 500 Treatment Chemicals 12,152 3,422 7,500 5,236 7,854 501 Supplies 13,453 12,101 15,000 6,640 9,960 5,040 12,000 502 Maintenance & Repairs 3,847 1,196 5,000 168 252 4,748 7,500 503 Equipment Repair 2,719 9,229 15,000 1,429 16,000 (1,000) 15,000 504 Pump Maint. & Repairs 5,856 7,666 8,000 4,885 7,328 505 Instrumentation 1,367 855 2,000 545 6,500 (4,500) 3,000 506 Contract Services 7,084 6,585 9,000 4,141 7,500 1,500 8,500 507 Utilities 2,705 3,639 5,000 1,849 4,000 1,000 5,000 508 Communications 2,674 2,974 3,100 2,421 3,632 511 Miscellaneous 121 20 150 - 100 50 100 520 Industrial Pretrmt. Prog. - - 10,000 - 2,500 7,500 10,000 522 Safety 491 305 2,000 1,701 2,552 526 Building Maintenance 10,011 3,215 6,000 580 870 5,130 6,000 540 Permit Fee 7,500 7,000 10,000 - 10,000 - 10,000 549 Contingency - - - - - - - 57,828 58,207 97,750 29,595 79,048 18,702 98,800 Total Page 192 of 216 (354) Request FY 2015 672 (532) (552) 7,500 8,000 3,700 2,500 Sewer Treatment Justification 500 Treatment Chemicals $7,500 Chemicals used in the operation and maintenance at the Wastewater Plant. Recently changed chemicals at oxidation ponds for a safer one. 501 Supplies $12,000 Assorted items necessary for wastewater treatment - lab/testing supplies, pipe, fittings, etc. 502 Maintenance and Repairs $7,500 Covers repairs on the lines inside the treatment facility and on the discharge line that runs from the Treatment Plant to the river. Also includes valves, weirs, and other equipment on site. Includes money for repairs to oxidation pond levees. 503 Equipment Repair $15,000 Equipment repair in the Treatment system, flow meters, baffles, injectors, and other equipment. 504 Pump Maintenance and Repairs $8,000 Five pumps are maintained within the treatment system. Two are at the industrial waste pond, two are chemical feed pumps and one is on the effluent and is used to recirculate water to the chemical feed pumps. 505 Instrumentation $3,000 For Wastewater Lab and plant, includes sampling device repairs, batteries, portable ph meters, etc. 506 Contract Services $8,500 Contracts for lab services, priority pollutant scans, and other services to meet permit requirements. Revised permit from ADEQ includes new testing parameters for Phosphorus and Nitrites. We are now outsourcing this testing as well. 507 Utilities $5,000 Electricity at Wastewater Treatment Plant. The pumps, aerators, flow monitoring equipment, and heat all run off electricity. 508 Communications $3,700 Includes telephone, radios, and cell phones for the Treatment Plant and lab. Some of the monitoring controls are connected by telephone lines. Page 193 of 216 Sewer Treatment Justification 511 Miscellaneous This covers items that do not fit into other budget areas. $100 520 Industrial Pretreatment Program $10,000 This program will be used to monitor industrial discharges and develop a full pretreatment permitting and testing program if necessary. Currently, staff samples, tests, and works with the industry to maintain compliance. 522 Safety $2,500 To ensure employee safety and compliance with State and Federal Safety guidelines. 526 Building Maintenance $6,000 Covers the lab building and sewer pump buildings at the Wastewater Treatment Plant. Includes $1500 for rebuilding the Totalizer Structure at the oxidation ponds. 540 Permit Fee $10,000 Paid to ADEQ for NPDES permit on the ponds at the Wastewater Treatment Facility. This fee is paid annually in November. Page 194 of 216 FY 2015 Department Summary Page Water Distribution Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 Personnel Costs 201,048 219,561 211,531 150,697 226,045 (14,514) 227,274 Supply/Maint/Miscellaneous 107,191 120,477 157,850 144,506 227,648 (69,798) 219,400 Total 308,239 340,038 369,381 295,203 453,693 (84,312) 446,674 Page 195 of 216 FY 2015 Personnel Allocation/Costs Water Distribution Full/Part Time Authorized Positions Number 1 2 3 4 5 Employee David M. Green Ryan Arnold Wes Lemons John Rutherford Brad Williams Part Time Overtime Total Title Field Supt. Field Foreman Field Oper. Field Oper. Field Oper. Laborer Base Pay 39,501 33,109 26,985 26,487 23,109 5,100 Unemply. Workers' Comp Retire Fica 1.50% 1.88% 14.63% 7.65% 593 497 405 397 347 77 743 622 507 498 434 96 5,779 4,844 3,948 3,875 3,381 746 Cert Pay Insurance Total 3,022 2,533 2,064 2,026 1,768 390 1,250 1,250 1,750 500 500 - 4,428 6,408 4,428 4,428 4,428 - 55,314 49,263 40,088 38,212 33,967 6,409 3,200 48 60 468 245 - - 4,021 157,491 2,362 2,961 23,041 12,048 5,250 24,120 227,274 Water Distribution and Sewer Collections personnel work between both departments depending on workload. Page 196 of 216 FY 2015 Supply/Maint/Miscellaneous Water Distribution Acct # Item 602 Line Maint. & Repairs 603 Equipment Repair 604 Actual FY 2012 Actual FY 2013 Budget FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 62,951 65,931 95,000 103,433 150,000 (55,000) 150,000 493 245 1,200 626 15,000 (13,800) 2,000 Pump Maint. & Repairs - - 1,000 - 250 605 Instrumentation - 400 1,000 - 1,650 606 Contract Services 2,526 7,409 9,500 3,456 5,184 4,316 8,000 607 Utilities 37,790 37,575 40,000 27,483 41,225 (1,225) 43,000 608 Communications 1,484 1,589 2,000 1,241 1,862 610 Street Repair 1,096 4,770 7,000 7,945 11,918 611 Miscellaneous 167 45 150 33 125 25 150 622 Safety 684 2,513 1,000 289 434 566 750 649 Contingency - - - - - - - 107,191 120,477 157,850 144,506 227,648 TOTAL Page 197 of 216 750 (650) 138 (4,918) (69,798) 500 1,000 2,000 12,000 219,400 Water Distribution Justification 602 Line Maintenance and Repairs $150,000 Water line repairs, valves, taps, etc. Includes pipe, valves, repair parts, hydrants, meters and all other materials and supplies necessary to maintain the water distribution system. 603 Equipment Repair Pumps, saws, mowers, etc. 604 Pump Maintenance and Repairs $500 Water pump station repairs and repairs to pumps used in the construction and repair of the water system. 605 Instrumentation $1,000 For line locating equipment and other devices used in mapping and location of lines. 606 Contract Services $8,000 Pays for hiring of services that cannot be performed with "in-house" crews. Includes road bores that might be necessary. Includes money to install valves on lines that cannot be shut down if repairs are needed. Such valves are installed on "hot" lines while in service. 607 Utilities Gas and electricity to the water pumping stations and water tanks. 608 Communications Radio, phones, and cell phones. 610 Street Repair $12,000 Pays for repairs when streets are cut for line maintenance or repair. Utility crew is now repairing street cuts and projects, rather than the Street department doing the work. Concrete costs and cold mix will be in this category. 611 Miscellaneous This covers items that do not fit into other budget areas. 622 Safety $750 Items to ensure employee safety and compliance with State and Federal Safety standards. $2,000 $43,000 $2,000 $150 Page 198 of 216 FY 2015 Department Summary Page Sewer Collection Acct # Item Personnel Costs Supplies/Maint/Miscellaneous TOTAL Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 141,097 141,617 119,678 90,349 135,523 (15,845) 176,393 75,441 79,476 99,400 51,042 83,357 16,043 95,850 216,538 221,093 219,078 141,391 218,880 198 272,243 Page 199 of 216 FY 2015 Personnel Allocation/Costs Sewer Collection Full Time Authorized Positions Number 1 2 3 4 Employee Armando Munoz David P. Long Michael Shepherd M. Jeffery King Part Time Overtime Total Title Field Foreman Field Oper. Field Oper. Field Oper. Laborer Base Pay 33,109 34,190 25,337 22,658 5,100 2,700 123,095 Unemply. Workers' Comp Retire Fica 1.50% 1.88% 14.63% 7.65% 497 513 380 340 77 41 1,846 622 643 476 426 96 51 2,314 4,844 5,002 3,707 3,315 746 395 18,009 Cert Pay Total 2,533 2,616 1,938 1,733 390 207 1,250 1,750 750 250 - 4,428 4,428 4,428 4,428 - 47,283 49,142 37,016 33,150 6,409 3,393 9,417 4,000 17,712 176,393 Water Distribution and Sewer Collections personnel work between both departments depending on workload. Page 200 of 216 Insurance FY 2015 Supply/Maint/Miscellaneous Sewer Collection Acct # Item 701 Chemicals 702 Line Maint. & Repairs 703 Actual FY 2012 Actual FY 2013 Budget FY 2014 Actual 8 month Year End Projection 325 1,902 2,500 108 575 19,920 16,815 25,000 16,613 30,000 Equipment Repair 1,267 266 2,000 572 704 Pump Maint. & Repairs 2,542 9,789 8,000 705 Instrumentation - - 706 Contract Services 9,165 707 Utilities 708 Communications 710 (Over) Under Request FY 2015 1,925 1,000 (5,000) 25,000 858 1,142 1,500 - 1,000 7,000 8,000 1,000 - 250 750 1,000 6,003 6,500 3,456 5,184 1,316 6,500 39,310 36,614 45,000 23,566 35,349 9,651 40,000 1,432 1,593 1,800 1,270 1,905 (105) 2,000 Street Repairs 782 3,936 6,500 5,114 7,671 (1,171) 10,000 711 Miscellaneous 45 45 100 33 100 - 100 722 Safety 653 2,513 1,000 310 465 535 750 75,441 79,476 99,400 51,042 83,357 16,043 95,850 TOTAL Page 201 of 216 SEWER COLLECTION JUSTIFICATION 701 Chemicals $1,000 These chemicals are for odor control and sanitation when a manhole overflows and for grease dissolving chemicals in mains. 702 Line Maintenance and Repairs $25,000 Includes pipe and all parts and materials used to maintain the sewer collection system. 703 Equipment Repair $1,500 Repairs to any equipment used in the sewer collection system; could include pumps, rodding machine, tractors, or other. 704 Pump Maintenance and Repairs $8,000 The Utility has thirteen sewer pumping stations. Cost to maintain the pump stations is expected to increase due to aging equipment. 705 Instrumentation Instruments used for line locations and equipment repair. 706 Contract Services $6,500 Repair on lines that are more dangerous or are larger repairs than we have equipment or expertise to accommodate. Includes $5,000 for root control contract for sewer lines. Covers cost of pouring manholes if needed. 707 Utilities Electrical for pumping stations, etc. $40,000 708 Communications Telephone, radios, and cell phones. $2,000 710 Street Repairs $10,000 Pays for repairs when streets are cut for line maintenance or repair. Utility crew is now repairing street cuts rather than the Street Department doing the work. Concrete costs and cold mix will be in this category. 711 Miscellaneous This covers items that do not fit into other budget areas. 722 Safety $750 Items necessary for employee safety and compliance with State and Federal Safety guidelines. $1,000 $100 Page 202 of 216 FY 2015 Department Summary Page Common Acct # Item Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 Personnel Costs 119,770 127,097 144,501 83,862 125,793 18,708 144,630 Supplies/Maint/Miscellaneous 123,784 158,550 210,980 114,052 156,405 54,575 219,150 TOTAL 243,554 285,647 355,481 197,914 282,198 73,283 363,780 Page 203 of 216 FY 2015 Personnel Allocation/Costs Common Full Time Authorized Positions Number 1 2 3 Employee Scarlett McClure Chuck Fitzsimmons William A. Harris Overtime Salary Upgrades Total Title Meter Reader GIS/IT Cust. Service Base Pay 26,402 39,501 31,281 Unemply. Workers' Comp Retire Fica 1.50% 1.88% 14.63% 7.65% 396 593 469 496 743 588 3,863 5,779 4,576 Cert Pay Insurance Total 2,020 3,022 2,393 750 1,250 - 4,428 4,428 4,428 38,354 55,314 43,736 750 11 14 110 57 - - 942 5,000 75 94 732 383 - - 6,283 102,934 1,544 1,935 15,059 7,874 2,000 13,284 144,630 Page 204 of 216 FY 2015 Supply/Maint/Miscellaneous Summary Common Acct # 801 Item Actual FY 2012 - Actual FY 2013 - Budget FY 2014 2,500 Actual 8 month - Employee Wellness Prog. 802 Vehicle-Rep., Maint., Supplies 11,461 17,258 20,000 10,708 803 Equip.-Rep., Maint., Supplies 10,623 17,514 14,000 805 Instrumentation - - 806 Contract Services 3,336 807 Utilities 808 Communications 811 Miscellaneous 822 Safety 823 Travel, Training, & Educ. 824 (Over) Under 2,500 Request FY 2015 2,500 19,000 1,000 20,000 7,075 10,613 3,387 14,000 150 - 50 100 150 697 25,000 - - 25,000 25,000 6,919 7,637 8,500 4,843 7,264 1,236 8,500 7,973 8,720 9,500 7,133 10,700 (1,200) 11,000 677 266 1,000 218 327 673 750 - - 250 - 50 200 250 9,158 12,374 20,000 9,338 14,007 5,993 20,000 Clothing/Uniforms 11,954 14,192 15,000 10,996 16,494 (1,494) 15,000 825 Fuel (Vehicles & Equip.) 38,681 40,265 52,380 26,919 40,379 12,001 47,000 826 Building Maintenance - 350 1,000 300 800 200 16,000 827 Vehicle Insurance 7,802 7,833 8,000 8,474 8,673 (673) 9,000 828 Property Insurance 12,818 15,489 17,700 13,649 13,649 4,051 14,000 829 Worker's Comp/Unempl. 2,382 15,955 16,000 14,399 14,399 1,601 16,000 849 Contingency - - - - - - - 123,784 158,550 210,980 114,052 156,405 54,575 219,150 TOTAL Page 205 of 216 Year End Projection - COMMON JUSTIFICATION 801 Employee Wellness Program $2,500 Costs for providing up to $250 matching funds per employee for health savings accounts (Muncipal League Program Provider estimates 20% participation rates with the matching incentive). 802 Vehicle Repairs, Maint. & Supplies $20,000 Expenses for maintenance and repairs to all vehicles driven by the Water and Sewer Utilities. Vehicles are aging, increasing costs. 803 Equipment Repairs, Maint. & Supplies $14,000 Includes tires, belts, hoses, etc. on tractors, backhoes, vac-truck, and other equipment. 805 Instrumentation $150 Includes electronic line locators, the GPS unit and any expenses related to the various pieces of instrumentation that are shared between water and wastewater. 806 Contract Services $25,000 Includes security, janitorial services, etc. Economic development projects moved to this category 807 Utilities Electric and gas. Includes the shop at 16th and Caddo. 808 Communications Telephone, radios, and cell phones. 811 Miscellaneous This covers items that do not fit into other budget areas. 822 Safety $250 Tools, equipment, or training and other related expense related to employee safety. 823 Travel, Training, & Education $20,000 This includes travel and training expenses for all utility employees. Most positions require licenses. New employees will be sent to school and employees will be sent to maintain the tenured employees will be sent to maintain the required licensing hours. Some will attend state and possibly national water and wastewater seminars. GIS/IT included in this budget item. Increase to help with inspection services for City. $8,500 $11,000 $750 Page 206 of 216 COMMON JUSTIFICATION 824 Clothing/Uniforms $15,000 This includes required uniforms and weekly uniform service for all employees. Also includes allowance for steel-toed boots. 825 Fuel (vehicles & equip.) $47,000 This covers all vehicles, tractors, backhoes, pumps, generators, etc. Estimated fuel consumption for 2015 is 10,445 gallons (which includes diesel and gasoline). Fuel is budgeted at $4.50 per gallon. 826 Building Maintenance Includes $15,000 for roof repairs at the 16th & Caddo shop. $16,000 827 Vehicle Insurance Vehicle coverage through the Arkansas Municipal League. $9,000 828 Property Insurance Alliance Insurance Group in 2014. $14,000 829 Worker's Comp/Unempl. Based on previous year's expenses. $16,000 Page 207 of 216 FY 2015 Department Summary Page Administration Acct # Item Personnel Costs Supplies/Maint/Miscellaneous TOTAL Actual FY 2012 Actual FY 2013 Budgeted FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 229,741 239,602 247,648 161,960 242,940 4,708 257,363 70,104 57,536 85,150 46,494 71,880 13,270 94,750 299,845 297,138 332,798 208,454 314,820 17,978 352,113 Page 208 of 216 FY 2015 Personnel Allocation/Costs Administration Full Time Authorized Positions Number 1 2 3 4 5 Employee Brenda C. Gills Lisa L. McNeese Deborah A. Brown Karla Steel Tammy McMurry Overtime Total Title Base Pay Unemply. Workers' Comp Retire Fica 1.50% 1.88% 14.63% 7.65% Utilities Manager Acct. Clerk/Adm. Asst. Office Manager Clerk I/Cashier Clerk I/Cashier 55,417 37,913 35,737 24,612 22,658 831 569 536 369 340 1,042 713 672 463 426 Mgr. Auto Allowance 4,200 63 79 900 14 181,437 2,722 Insurance Total 4,239 2,900 2,734 1,883 1,733 1,750 1,750 1,750 - 4,428 4,428 6,408 4,428 4,428 75,814 53,820 53,065 35,355 32,900 614 321 - - 5,278 17 132 69 - - 1,131 3,411 26,544 13,880 5,250 24,120 257,363 Page 209 of 216 8,107 5,547 5,228 3,601 3,315 Cert Pay FY 2015 Supply/Maint/Miscellaneous Administration Acct # Item Actual FY 2012 Actual FY 2013 Budget FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 901 Office Supplies/Equip. 11,510 9,170 12,000 6,093 9,600 2,400 12,000 902 Maint/Repairs/Supplies 477 184 750 - 200 550 750 905 Instrumentation - - 100 - 50 50 100 906 Contract Services 5,619 5,269 5,700 2,621 3,932 1,768 5,700 908 Communications 480 1,430 1,000 1,429 2,143 (1,143) 2,200 910 Bank Fees 6,373 8,186 8,600 3,411 5,117 3,483 7,500 911 Miscellaneous 915 1,366 1,500 785 1,178 322 1,500 926 Building Maintenance 200 85 500 1,732 2,000 (1,500) 10,000 931 Engineering 14,844 1,827 10,000 7,700 13,532 (3,532) 10,000 932 Legal & Prof. Services 10,795 10,630 16,000 10,465 15,698 302 16,000 933 Postage 15,307 16,520 18,000 11,071 16,607 1,393 18,000 934 Mbrshp., Dues, Prof. Organ. 481 409 1,000 305 500 500 1,000 935 Advertising & Promotion 3,103 2,460 10,000 882 1,323 8,677 10,000 70,104 57,536 85,150 46,494 71,880 13,270 94,750 TOTAL Page 210 of 216 ADMINISTRATION EXPENSE JUSTIFICATION 901 Office Supplies/Equipment $12,000 Provides for all office supplies within the Utility and includes printer cartridges, paper, cost of water bills, shut-off notices, office forms that are used daily such as disconnect orders, connect orders and deposit receipt books. Includes $1,500 for miscellaneous computer supplies such as RAM chips, network cabling, network cards, etc. 902 Maintenance, Repairs & Supplies This covers all office equipment. $750 905 Instrumentation Covers costs of repairs to instruments. $100 906 Contract Services Janitorial, copy machine maintenance contract. $5,700 908 Communications Telephone, radios, and cell phones. $2,200 910 Bank Fees $7,500 Fees paid to banks for drafting and credit card services. The bank charges approximately 10 cents for each draft that is submitted. The Utility has 1,000 customers on automatic draft. Credit card charges are based on the volume of cards processed and the total dollar amounts processed. Also, includes additional charge for processing online payments. 911 Miscellaneous This covers items that do not fit into other budget areas. 926 Building Maintenance $10,000 Repairs to Town Hall, includes one-time expense of $8,000 for new carpet. 931 Engineering Used to pay engineering fees not included in major projects. $1,500 $10,000 Page 211 of 216 ADMINISTRATION EXPENSE JUSTIFICATION 932 Legal & Professional Serv. $16,000 City Attorney fees, auditor expenses and other professional services. 933 Postage $18,000 The Utility mails about 4,200 bills per month and about 800 shut-off notices per month. Postal costs continue to rise. 934 Memberships, Dues, & $1,000 Professional Organizations Dues to Arkansas Water and Wastewater Manager's Assoc., American Waterworks Assoc., Southwest Section AWWA, Arkansas Rural Water Assoc., and Water Environment Federation. 935 Advertising and Promotion $10,000 Covers all advertising and promotional expenses such as purchasing bottled water with City logo and possibly adopting an I-30 gateway area. Page 212 of 216 FY 2015 Depreciation Summary Page Acct # Item Actual FY 2012 Actual FY 2013 Budget FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 492 Water Treatment 6,220 309 158,954 3,777 154,893 4,061 12,054 592 Sewer Treatment 1,325 882 4,789 - 500 4,289 4,758 692 Water Distribution 411 1,480 7,388 - 500 6,888 8,933 792 Sewer Collection - 11,245 25,345 - 500 24,845 5,445 892 Common 4,601 4,400 7,110 - 500 6,610 7,276 992 Administration - 1,174 6,656 - 500 6,156 7,042 492 Filter Media Repl. - - - - - - 120,000 692 Submersible & Trash Pump - - 11,500 11,314 11,314 186 - 692 Wacker Packer - - 3,300 2,964 2,964 336 - 592 Wastewater Vehicle Truck - - 23,000 21,272 21,599 - 23,000 692 Field Ops. Truck - - - - - - 11,500 792 Field Ops. Truck - - - - - - 11,500 792 Sewer Valve Repair - - - - - - 12,000 992 Office Computers - - 5,000 2,348 2,348 - - 12,557 19,490 253,042 41,675 195,618 53,371 223,508 Total Page 213 of 216 DEPRECIATION JUSTIFICATION 492 Water Treatment Used to replace equipment after the useful life has expired. 2% of this department's total expenses, used only if necessary. $12,054 592 Sewer Treatment $4,758 Used to replace equipment after the useful life has expired. No specific request at this time. 2% of this department's total expenses, used only if necessary. 692 Water Distribution $8,933 Used to replace equipment after the useful life has expired. No specific request at this time. 2% of this department's total expenses, used only if necessary. 792 Sewer Collection $5,445 Used to replace equipment after the useful life has expired. No specific request at this time. 2% of this department's total expenses, used only if necessary. 892 Common $7,276 Used to replace equipment after the useful life has expired. No specific request at this time. 2% of this department's total expenses, used only if necessary. 992 Administration $7,042 Used to replace equipment after the useful life has expired. No specific request at this time. 2% of this department's total expenses, used only if necessary. 492 Filter Media Replacement - WT $120,000 Media in Filters #1 and #2 not functioning effectively. This work was held over from 2014 when the filter control repairs took precedent. 592 Wastewater Vehicle $23,000 To replace a 2002 Chevy S-10 Blazer used in wastewater treatment operations. Used primarily for sample collecting, the current vehicle has 74,000 miles and has started requiring expensive repairs with more needed in the future. The vehicle sees rough terrain and sometimes gets in difficult spots that a regular vehicle cannot. Anticipated to be transferred to Code Enforcement. 692 Field Operations Vehicle $11,500 To replace a 2001 Dodge truck used in Field Operations for general service route work. Current vehicle has 106,000 miles, has mechanical issues and is worn out. This cost will be split equally between 692 and 792. 792 Field Operations Vehicle See explanation on #692 above. 792 Sewer Valve Repair/Replace $12,000 Replace a sixteen inch influent valve on Pump #1 at South Pump Station that was installed in 1969 and is no longer working. $11,500 Page 214 of 216 FY 2015 Capital Summary Page Acct # Item 991 Master Plan Upgrades/Line Work Actual FY 2012 Actual FY 2013 Budget FY 2014 Actual 8 month Year End Projection (Over) Under Request FY 2015 31,453 177,357 500,000 114,692 172,038 327,962 500,000 991 Engineering for Water Plant Work - - - - - - 315,000 991 Ouachita River Bridge Relocation - - - - - - 350,000 991 Paving at Water Plant - - - - - - 32,500 8,680 - - - - - 12,000 991 Water Tank Painting - - - - - - - 991 Malone Tank Painting - - 268,050 - 288,030 (19,980) - 991 Mini-excavator for field operations - - 55,000 35,657 35,637 19,363 - 991 Large Dump Truck (12-15 yard) - - 121,000 116,817 116,817 4,183 - 991 Lawnmower - Commercial Grade - - - - - - 15,000 40,133 177,357 944,050 267,166 612,522 331,528 1,224,500 991 Radio System for Sewer Pump Station Total Page 215 of 216 CAPITAL JUSTIFICATION 991 Master Plan Upgrades/Line Work Upgrades and replacements of water distribution and sewer collection system. Includes Master Plan $500,000 991 Engineering for Water Plant Work To do the design work for plant improvements. $315,000 991 Ouachita River Bridge Relocation Cost of engineering and construction to relocate utility lines necessary for new AHTD River Bridge Project $350,000 991 Paving at Water Plant To replace the crumbling asphalt at the water treatment plant and to add additional paved areas. $32,500 991 Radio Systems for Pump Station The SCADA system added to the South Pump Station will allow for 24/7 monitoring without use of a telephone line. Some of our lift stations already have this system and have proven to be much more effective. Our goal is eventually to have all pump stations mornitored in this manner. $12,000 991 Lawnmower - Commercial Grade This type of mower is needed for all the Utility acreage at the water treatment plant and the wastewater $15,000 Page 216 of 216