Registrar Handouts

FACTS AND BEST PRACTICES
For AYSO Registrars
MEMBERSHIP YEAR:
A registered player is an official member of AYSO for a
full year, beginning on August 1 each year and extending through July 31 of the
following year. The membership year is designated as FSXXXX, where XXXX is the
year when the membership period STARTS (FS2007, e.g.). Although a region may
have multiple playing seasons and a registration for each one, a player need only be
registered with AYSO once in any membership year.
AGE DIVISIONS:
AYSO has determined that the enjoyment of the players is
maximized when the span of ages among the teams is limited to no more than two
years (except for the youngest and for the oldest players). The standard playing
divisions identified in the National Rules & Regulations are U6, U8, U10, U12, U14,
and U16. U5 is reserved for our youngest players and the U19 division is for players
who are 16 through 18 years of age. Regions with large numbers of players at any
one age are free to form single year age divisions, subject to the approval of the Area
Director and the Section Director.
TEAMS BY GENDER:
It is the recommendation of the AYSO National Coaching
Program that, wherever possible, gender specific teams should be formed.
AGE DETERMINATION:
A player’s age as of July 31 each year (the day before
the membership year BEGINS) is used to determine placement in the proper age
division for that year.
MINIMUM AGE:
Effective August 1, 2008, regions that have secured the approval
of the section director may register 4 year olds as long as they are 4 at the time of
participation. eAYSO has been modified to allow for this. For all other ages, the July
31 age determination date will determine their placement in age divisions.
PROOF OF AGE: The region has an obligation to ensure that its teams are as
balanced as is reasonably possible including that the players are of the proper age. It
is considered a best practice to have the parent present a birth certificate (or other
government issued document containing the D-O-B) at least upon initial registration in
the region. If using mail-in registration, a photo copy should be considered
acceptable.
REGISTRATION IS A PROCESS: There are two phases:
•
Completion and submission of an application (and payment of fees). Completion
of an application online is often called “pre-registration.”
•
“Acceptance” of the application by the registrar and placement on a team.
Registering the player in the eAYSO system is an important element of the
acceptance phase.
PRE-PRINTED FORMS:
Once each year, the NSTC will provide the region, free of
cost, a complete set of forms pre-printed with the data for the previous year’s players.
The use of pre-printed forms, instead of blank ones, greatly reduces processing time
and minimizes the chance of any errors.
ONLINE REGISTRATION: When parents complete an application online, it DOES
NOT mean that you will lose the opportunity to meet them face to face. The region
can still require that applications and payment of fees be made in person. Completion
of an application online is frequently referred to as “pre-registration”.
TIME CONSIDERATIONS: When deciding between online registration or hard copy
paper forms, keep in mind the following information:
30 seconds the time it takes for the registrar to process an online application
2 minutes
the time it takes to process a pre-printed paper form for a
returning member
4 minutes
the time it takes to process a hand written paper form
REFUNDS: The region should have a written refund policy that is well-publicized to
your members. The policy should stipulate that refunds be requested in writing so the
treasurer has adequate justification for the expenditure. In the case of late notice, it is
reasonable for the region to retain actual costs it has expended for things like
uniforms, etc. before making a partial refund. However, in a wait-list situation, it is
considered a best practice not to take any money unless and until the player can be
placed on a team.
PAYMENT OF FEES BY CREDIT CARD:
It is permissible, if the region so
chooses, to allow parents to pay registration fees with a credit card. eAYSO can be
set up for this so payment can be made online. There is a merchant fee for the
service, but many regions find that the reduced hassles dealing with returned checks
make it worthwhile. Check with the Finance Department at the NSTC if you are
interested.
EXCEPTIONS CAN BE A SLIPPERY SLOPE: Some regions choose to make
exceptions to the AYSO’s Rules & Regulations, guidelines, policies and procedures
on the belief that local circumstances warrant it. If the region does not engage in play
against other regions or does not form secondary play teams to participate in
tournaments or other outside competitions, these exceptions may not seem
problematic. No matter the local circumstances that may lead the region to consider
such exceptions be aware that making exceptions may cause just as many problems
as they are supposed to solve. They open the door to accusations of favoritism, bias,
imbalanced teams or can complicate matters if legal actions are filed. It is easier to
defend decisions if those decisions are always the same. When one exception is
granted, requests for other exceptions almost always follow, and it becomes harder to
say no. AYSO’s Rules & Regulations and guidelines are based on over 40 years of
experience crafting a youth sports experience that maximizes the enjoyment of the
participants. A region should not depart from these best practices without careful
consideration.
AYSO Regional Registrar’s Check List
Season Dates: _________________
Registrar
Registrar Certification & Training
• Registrar’s Manual
• Mailed from the NSTC upon notification of a new appointment
• If not received, call Volunteer Services at the NSTC
(800) –USA-AYSO
•
Regional Registrar Position Description
• Download from the AYSO web site: www.soccer.org
• Review with Regional Commissioner
•
Registrar Certification & Training
• BASIC – Certification Component also available on-line at
web site: www.aysotraining.org
• Registrar’ Workshop – Training Component
(or Registrar I and Registrar II)
• Registration Day – A Survival Guide – Continued Training
Pre-Registration Planning
• Registration Planning Meeting with all Regional Board Members
• Annual Budget & Player Registration Fees determined?
• Determine Registration Dates with Board Members
• Review Late Registration and Refund Policy
• Review Scholarship Program, if appropriate
• Coordinate Board Member roles & responsibilities
ƒ Publicity Coordinator – Advertisements, Fliers, etc.
ƒ CVPA – Volunteer Registrations/Screening
ƒ Treasurer – Cash Management/Reconciliation Form
ƒ Volunteer Coordinator – Volunteer Recruitment
ƒ Coach and Referee Administrators – Recruitment
•
Registration Kit (free)
• order from Registration Dept. at the NSTC at least 6 weeks
prior to Registration
•
Blank Registration and Volunteer Forms
• order from the AYSO Store (888) 297-6786
•
Registration Day site/facility
• Ensure large enough space/room
• Ensure ample parking
• Kid’s Corner/activities
•
Update Registration Information in eAYSO
•
Promote On-line Registration
•
Prepare Registration Day Stations & Signs
• Uniform Sizing (if applicable)
• Referee Recruiting
• Coach Recruiting
• Other Volunteer Recruiting
• Cashier
Registration Day
• Bring all necessary equipment and supplies
• Set-up Room and Displays
Regional
Commissioner
•
•
•
Consider Express Line for On-line Registrations and Pre-Printed
forms
Check Forms and New Player Birth Certificates
Complete Verification Form (signed by Treasurer and Registrar)
After Registration Details
• Set Location & Procedure for Late and Waiting List Registrations
• Ensure all monies are transferred to Treasurer (via Verification
Form)
• Input all Forms in eAYSO ASAP
• Prepare Rosters for Team Distribution
• Monitor Team Roster
•
Contact for deletions/additions
• Verify with Regional Treasurer for appropriate payment of fees to
NSTC
• Coordinate Forms with CVPA
• Player Form copies to Coaches, NSTC (if not in eAYSO), archive
copies
• Volunteer forms all go to NSTC Volunteer Services
Registration Calendar
Insert all items that are applicable to your region into the attached yearly calendar.
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Six Months Before Registration
Make a list of all expenses associated with registration and submit it to the board
Set date for registration
If using school or town facility ask permission. You may also need a building
permit. Try to pick a location with an entrance and exit door for better traffic flow.
Four Months
Call the NSTC and request pre-printed forms for returning participants (players
and volunteers), a supply of blank player registrations and volunteer applications,
insurance handouts and player and volunteer printout.
Two Months
Ask permission to send fliers to each of the schools in your region
Call each of the schools and find out what the enrollment is
As registrar, you may be in charge of typing the registration flier and the
volunteer sign-up sheet. Make sure you check with the commissioner on the
specifics.
At a regional board meeting 2-3 months prior to registration, let every board
member know that they all are expected to help at registration. Each board
member is in charge of recruiting volunteers for his/her specific discipline.
One Month
Run off registration fliers (you know the amount)
Have AYSO posters available for schools, supermarkets, gyms, pizza stores,
pharmacies, dancing academies, nursery schools, malls, etc.
Three Weeks
Call volunteers (at least 6 - 8 in addition to board members) and let them know
what their job responsibility will be at registration and what time to be there. Ask
them not to bring their own children. When registering over 200 players at each
registration day, workers will be busy.
Call treasurer and ask her/him to bring the cash drawer, receipts and startup
cash.
Pass out fliers in the schools. Count them in packs of 25 for easier distribution.
Publicity – visit your local newspaper and bring a flier for its advertising
department. Request that the information be put in the Sports section during the
entire week before registration.
Call all Junior and High School soccer coaches and ask them to personally talk
to their players about AYSO registration and give them extra fliers to pass out.
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Two Weeks
Organize all handouts for registration. Staple or paperclip all handouts for the
parents.
Make signs for registration: (Team Parents, Uniforms, Coaches, Referees,
Treasurer, etc.)
Call janitors and reconfirm times that you will be setting up.
Decide on the layout of the room and the sequence of each station.
Day of Registration
• Supplies – pens, telephone book, extension cord, masking tape, stapler, paper
clips, nametags, plastic shoeboxes to separate player forms.
• Have all preprinted player registration forms and volunteer application forms
listed in alphabetical order and placed in a file box. These and a supply of blank
player and volunteer forms and any other literature that needs to be handed out
should be placed near the entrance table.
• You will need at least two workers to pass out forms at the entrance. The CVPA
for the region should be there to collect the volunteer applications. Each volunteer
must fill out an application form and in some regions, every family must also fill out a
volunteer flier and hand it in where forms are reviewed.
• You will need at least two workers to check correct birth dates, signatures, etc.
Again, the CVPA should be present. All volunteer forms should be collected
individually by one or two hand picked workers, and then parents should be escorted
and introduced at the appropriate volunteer table.
• Although we don’t honor any requests, special circumstances should be marked
on the form and initialed by the RC or registrar only. Put up posters or fliers on the
tables saying: “Thank you for understanding why we are not able to honor any
special requests.” Or: “ We appreciate the fact that you have not asked for any
special requests. It makes our volunteer job so much easier.”
•
Staple sibling forms together only if they belong in the same division.
• Checks are made out to AYSO and a receipt is given. Ask parents to put the first
and last name of the child in the memo spot. Many children do not have the same
name as their parents.
• Refreshments: For morning registration – coffee, powdered cream, sugar
packets, stirrers, coffee pot, cups, napkins, donut holes (easier to eat) and juice.
Afternoon or evening registration – pizza cut into small pieces, cookies, pretzels,
small candy bars, soda or juice. Put out baskets of small candy bars with signs that
say: “This candy will give you the energy you need to volunteer.”
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Registration Calendar
Insert all items that are applicable to your region into the attached yearly calendar.
•
•
•
•
•
•
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•
•
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•
•
•
•
•
Six Months Before Registration
Make a list of all expenses associated with registration and submit it to the board
Set date for registration
If using school or town facility ask permission. You may also need a building
permit. Try to pick a location with an entrance and exit door for better traffic flow.
Four Months
Call the NSTC and request pre-printed forms for returning participants (players
and volunteers), a supply of blank player registrations and volunteer applications,
insurance handouts and player and volunteer printout.
Two Months
Ask permission to send fliers to each of the schools in your region
Call each of the schools and find out what the enrollment is
As registrar, you may be in charge of typing the registration flier and the
volunteer sign-up sheet. Make sure you check with the commissioner on the
specifics.
At a regional board meeting 2-3 months prior to registration, let every board
member know that they all are expected to help at registration. Each board
member is in charge of recruiting volunteers for his/her specific discipline.
One Month
Run off registration fliers (you know the amount)
Have AYSO posters available for schools, supermarkets, gyms, pizza stores,
pharmacies, dancing academies, nursery schools, malls, etc.
Three Weeks
Call volunteers (at least 6 - 8 in addition to board members) and let them know
what their job responsibility will be at registration and what time to be there. Ask
them not to bring their own children. When registering over 200 players at each
registration day, workers will be busy.
Call treasurer and ask her/him to bring the cash drawer, receipts and startup
cash.
Pass out fliers in the schools. Count them in packs of 25 for easier distribution.
Publicity – visit your local newspaper and bring a flier for its advertising
department. Request that the information be put in the Sports section during the
entire week before registration.
Call all Junior and High School soccer coaches and ask them to personally talk
to their players about AYSO registration and give them extra fliers to pass out.
19
•
•
•
•
Two Weeks
Organize all handouts for registration. Staple or paperclip all handouts for the
parents.
Make signs for registration: (Team Parents, Uniforms, Coaches, Referees,
Treasurer, etc.)
Call janitors and reconfirm times that you will be setting up.
Decide on the layout of the room and the sequence of each station.
Day of Registration
• Supplies – pens, telephone book, extension cord, masking tape, stapler, paper
clips, nametags, plastic shoeboxes to separate player forms.
• Have all preprinted player registration forms and volunteer application forms
listed in alphabetical order and placed in a file box. These and a supply of blank
player and volunteer forms and any other literature that needs to be handed out
should be placed near the entrance table.
• You will need at least two workers to pass out forms at the entrance. The CVPA
for the region should be there to collect the volunteer applications. Each volunteer
must fill out an application form and in some regions, every family must also fill out a
volunteer flier and hand it in where forms are reviewed.
• You will need at least two workers to check correct birth dates, signatures, etc.
Again, the CVPA should be present. All volunteer forms should be collected
individually by one or two hand picked workers, and then parents should be escorted
and introduced at the appropriate volunteer table.
• Although we don’t honor any requests, special circumstances should be marked
on the form and initialed by the RC or registrar only. Put up posters or fliers on the
tables saying: “Thank you for understanding why we are not able to honor any
special requests.” Or: “ We appreciate the fact that you have not asked for any
special requests. It makes our volunteer job so much easier.”
•
Staple sibling forms together only if they belong in the same division.
• Checks are made out to AYSO and a receipt is given. Ask parents to put the first
and last name of the child in the memo spot. Many children do not have the same
name as their parents.
• Refreshments: For morning registration – coffee, powdered cream, sugar
packets, stirrers, coffee pot, cups, napkins, donut holes (easier to eat) and juice.
Afternoon or evening registration – pizza cut into small pieces, cookies, pretzels,
small candy bars, soda or juice. Put out baskets of small candy bars with signs that
say: “This candy will give you the energy you need to volunteer.”
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Registration Calendar
January
February
March
April
May
June
July
August
September
October
November
December
These items are guidelines and can be adapted to accommodate additional regional
procedures.
Pre-Registration
•
Publicity (Publicity Chairperson)
•
Blank registration forms at registration site (Registrar)
Items to bring to registration (who brings it)
•
Pre-printed registration forms (RC or registrar - part of registration kit ordered from AYSO)
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Blank player registration forms (RC or registrar - part of registration kit ordered from AYSO)
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Blank volunteer registration forms (RC or registrar - part of registration kit ordered from AYSO)
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Posters for registration dates (RC or registrar – part of registration kit ordered from AYSO)
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AYSO insurance brochures (RC or registrar - part of registration kit ordered from AYSO) MANDATORY
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AYSO Introduction to Soccer pamphlets (RC or registrar - part of registration kit ordered from AYSO)
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AYSO volunteer (coaches and officials) pamphlets (RC or registrar - part of registration kit ordered
from AYSO)
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Regional AYSO budget (treasurer) - MANDATORY
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AYSO Board Organization (secretary)
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Job descriptions and position openings (secretary or assigned board member)
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List of current coaches (RCA)
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List of officials (RRA)
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AYSO regional Guidelines (RC)
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Registration, Kindergarten, Age Requirement Information for Parents (RC/Registrar)
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School calendar, pens, tape, phone book (Registrar)
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Optional – dependent on regional procedures - Slip-in shin guards, size 3 balls for U06-U08, and
socks for U12-U19 (Equipment manager)
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Shirt samples for sizes (Uniform Administrator)
Post-Registration
•
Late/waiting list with columns for: player name, birth date, grade, gender, parent name, phone
number, time/date of call, time/date registration received
Registration Process
•
Order registration kit, with pre-printed forms, when the prior season starts, nominally beginning of
May for the fall and mid-September for spring.
•
Fill out building request form as early as possible, at least two weeks ahead of time. Typically,
reserve site(s) for registration dates.
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Registrar should set up a half hour ahead. Need minimum of three cafeteria tables (six table tops).
•
Need to hang posters and lay out material for viewing:
•
o
copy of Board of Directors organization
o
a few copies of the annual budget
o
several copies of the Registration Information for Parents, Kindergarten Registration
Information and AYSO Registration Age Breakdown (3 pages all together)
o
open job position descriptions
Need to have copies for parents to take of:
o
Guidelines
o
AYSO Insurance brochure,
o
AYSO Introduction to Soccer pamphlet
o
Volunteer brochures
•
Registration volunteers should show up at least 15 minutes early
•
Set up in a line along the tables:
o
Two people (Asst. Registrar, Secretary) handling registrations and questions.
(need pre-printed forms sorted by division and gender, blank forms, pens, registration
information sheets, and volunteer brochures)
o
two people (RCA, RRA) reviewing completed forms and asking for volunteers (Board
members, coaches, officials, high schoolers for kindergarten program)
(need list of coaches and officials, list of open positions, pre-printed and blank volunteer
forms, which must be filled out for each new registration year)
o
two people (Treasurer, Asst. Treasurer) handling the money, selling equipment, and handing
out parental information
(need to have petty cash, record book, equipment to sell, parent information sheets)
o
one person (Registrar) overseeing everything
(needs to have note pad for things that will come up)
Player Registration Checklist
• Player name, birthdate, age, mailing address, phone number,
•
Parents names and phone numbers and whether they volunteered
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Emergency contact, insurance, physician name and phone number
•
Blank box of the registration form that notes grade (in the season that player will play), whether
uniform is needed and, if so, its size
•
Check number and amount paid
•
Signature by parent or guardian
Volunteer Registration Checklist
•
Volunteer name, Social Security Number, Driver’s license number, mailing address, phone number,
references (for new volunteers), signature on the back of the form
Additional Ideas
•
Offer a $5.00 discount for parents who went on eayso to fill out the player registration form.
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Offer “Early Bird” Registration Fee discounts; Avoid Late Registration Penalties
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Put a list of “Frequently Asked Questions” on the regional website.
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Check with McDonald, Wendy’s, any national chains to see if they will advertise registration dates on
their signs.
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Check with your school to see if they will advertise registration on their website or in newsletters.
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Have self addressed envelopes at registration for parents that need to send back information or
completed forms.
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Advertise to home schooled children about registration. There is a network that can be found on line
to send an email.
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Offer face painting for small children. Have it be soccer related.
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Be sure parents leave Registration with appropriate contact information and expectations re:
coach/team formation and the start of practices/season games.
Registration Kit Orders
A region is entitled to a Registration Kit free of charge once a year.
To place an order, one must call the Registration Dept. at the AYSO NSTC
800-872-2976 at least six (6) weeks prior to the registration date.
A RUSH Fee will be incurred by the region if kit is required in less time.
Pre-printed forms may be requested which will include the previous year’s
registrants with the current year’s information.
List of items below are also included in the Registration Kit:
Quantities are based on the player count from the previous year…
50% Player Registration Forms (#GS101-7)
25% Volunteer Application Form (#GS102-7)
1pk Youth Volunteer Forms-25pk (#GS103-7)
1pk 18 Year Old Player Registration Forms-25pk (#GS104-7)-Upon request
70%
30%
10%
10%
.6%
.4%
.4%
Soccer Accident Insurance (SAI) Brochures (#GS206-7)
ABCs of AYSO (#GS207-7)
Coach Recruitment Brochures (#GS202-7)
Referee Recruitment Brochures (#GS203-7)
Player Registration Posters (#GS301-9)
Volunteer Recruitment Posters (#GS303-9)
Calling All Girls Posters (#GS307-9)
If a Spanish Registration Kit is requested, the quantities below will be given.
These quantities will be the same for all orders unless specified by the Registration Dept.
Actual quantities listed below…
50
50
100
50
25
25
2
Spanish Player Registration Forms (#GS101S-7)
Spanish Volunteer Application Forms (#GS102S-7)
Spanish Soccer Accident Insurance Brochures (#GS206S-7)
Spanish ABCs of AYSO (#GS207S-7)
Spanish Coach Recruitment Brochures (#GS202S-7)
Spanish Referee Recruitment Brochures (#GS203S-7)
Spanish Player Registration Posters (#GS301S-9)
*If the region is in need of additional quantities of any of the above listed items, they may
be ordered from the AYSO Supply Center (888-243-2976) and billed to the region.
(REV. 12/2006)
Region ####
Whew! I’ve registered!
Now what happens?
What’s the Board doing?
Immediately after the last
registration date, your board
begins the process of putting the
teams together for the upcoming
season. When this is completed,
the uniforms will be ordered
and the coaches will be notified.
When do the coaches get
their teams?
Coaches should expect to
receive their team rosters in
(insert date)
When do the players get
called?
Teams may begin practice on or
after (insert date). The coaches
will call the players usually
from mid to late July. They will
give you all the information you
will need in regards to practice
times and location. Each coach
sets his/her own practice days,
time and location. The practice
fields are located throughout
our (insert location)
It’s after August 1 and
my child has not been
called. What do I do?
Please do not panic if you see
teams practicing and your child
has not been called. Not all
teams begin practice at the same
time. The very young teams, in
particular, do not always begin
practice on (insert date). Also
some coaches may be out of
town. If your child has not been
called by (insert date), you may
leave a message at (insert phone
number).
full refund. After (insert date &
Region Refund Policy). All
requests for a refund must be
submitted in writing and
accompanied
by
a
selfaddressed stamped envelope.
Mail to (insert address)..
What else does my child
need?
Late registration?
The registration fee includes:
complete
uniform
(jersey,
shorts, socks) supplemental
accident insurance and team and
individual pictures.
In addition, you may need to
obtain shoes, shin guards, a
soccer ball (size depends on
age) and a water bottle.
How often are practices
and games?
Practices are held twice a week
(field and times to be
determined by your hild’s
coach). Games will be on
Saturdays with the first game on
(insert date). Games and
practices will be held at a field
in (insert location). Game fields
for some in the older divisions
may be (insert location)..
Refund?
Players withdrawing prior to
(insert date). will be issued a
Late registration begins after
our last registration on (insert
date
&
Region
Late
Registration Policy).. Those
interested may call (insert
phone number & email)..
Please Remember…..
AYSO is a parent-based
volunteer
organization
established to provide a positive
experience for our children. Go
to the games. Learn the rules.
Above all, be tolerant of the
children’s coaches and referees
mistakes and weaknesses.
Questions?…..
Contact (insert names, phone
numbers, email addresses ) or
check the Region web site:
(insert web site address here).
SAVE TIME
ON REGISTRATION DAY!
REGION XXXX
ANNOUNCES
Online sign ups for players AND volunteers!
Go to www.eayso.org
At a time and place convenient for you, you can provide all the information you normally
have to write by hand on an application form. When finished, print out two or more
copies of each form, sign and date them and bring them to one of our registration events
(see below for a schedule of locations, dates and times). We’ll have an “Express Line”
just for those who have pre-registered online. Just submit your forms and pay any player
fees and you can be on your way!
For parents & volunteers who have not signed up online before:
At the Welcome screen, click on the button labeled First time.
1) Onscreen directions will guide you through the process
2) SCROLL DOWN! Many of the data screens extend below the bottom of your
monitor. Use the Page Down key or the down arrow key to be sure you’ve scrolled to
the bottom of each page.
3) Though not required to complete pre-registration, if you take the time to get a user
name and password, this online process will be even faster in future seasons. The
system uses an e-mail address for the username (many feel this is easier to
remember). It does not have to be your regular e-mail address, and it is not the one
used to send any messages to you.
4) When asked to choose a region, follow the directions to enter the region number
above.
5) Provide as much contact information as possible to make it easier for us to reach you
when teams are formed, etc. E-mail addresses are enabling better communications
between the region and our members. Please provide us with an e-mail address if you
have one. NOTE: When you enter your address, please provide a complete address
including apartment or suite number and any directional indicators (i.e., North Main
St. or 125th St. S.E.).
6) Our region is completely volunteer run. We need your help. Please indicate a
volunteer position that interests you.
7) The information in any field marked with a red asterisk is required.
8) You’re not finished until you’ve clicked on Submit AND printed your forms. Then
bring them to one of our registration events.
For parents & volunteers who signed up online last year:
1) If you did not get a username and password, you will have to follow the instructions
above for a first time user. If you did get a username and password, go to the eAYSO
site and at the Welcome screen, click on the button labeled Log In
2) At the Log In screen, enter the e-mail address username and your existing password.
There are links on this screen if you’ve forgotten them.
3) Read each of the screens carefully. Scroll to the bottom of each screen. Many of the
data screens extend below the bottom of your monitor. Use the scroll bar, the Page
Down key or the down arrow key to be sure you’ve scrolled to the bottom of each
page.
4) At the Welcome screen, you can click on My Login Info if you wish to change either
your username or password. Otherwise, in the first line under General Instructions
click on Parent Info to begin the process of re-registering your player(s) OR to reregister to be a volunteer, go to the third line under General Instructions and click
on the link labeled Click Here. When signing up for the new year, it is important
that you review all the data screens and change anything that needs to be updated.
DO NOT USE THE LINKS LABELED PLAYER FORM OR VOLUNTEER FORM
IN THE SECOND LINE under General Instructions. These links should be used
only if you are unable to print forms right away after you’ve updated your registration
information.
5) On the screens that follow, check to see if any of the information needs to be
changed.
6) Follow the onscreen directions to print copies of each of the forms, and then bring
them to one of our registration events.
[ENTER REGION SPECIFIC INFORMATION HERE. INCLUDE A WEB SITE
ADDRESS OR A PLACE TO SEND E-MAIL QUESTIONS]
REGISTRARS PLEASE NOTE: This form can be downloaded in Microsoft Word
format so you can customize it with your region’s information. Use this address:
www.soccer.org/AdminManagement/eAYSO/Tips+From+the+Help+Desk.htm
AMERICAN YOUTH
SOCCER ORGANIZATION
AMERICAN YOUTH
SOCCER ORGANIZATION
741-AYSO (741-2976)
www.ayso969.org
741-AYSO (741-2976)
www.ayso969.org
F
Spring Soccer Registration
F
Spring Soccer Registration
Saturday, January 28 ~ Twids Sporting Goods 10 to 2
Thursday, February 2~ Tinker Youth Center 4 to 7
Saturday, February 4 ~ Twids Sporting Goods 10 to 2
Saturday, February 11 ~ Twids Sporting Goods 10 to 4
Cost $45 for 1st player ~ $40 for 2nd player ~ $25 each add’l
Saturday, January 28 ~ Twids Sporting Goods 10 to 2
Thursday, February 2~ Tinker Youth Center 4 to 7
Saturday, February 4 ~ Twids Sporting Goods 10 to 2
Saturday, February 11 ~ Twids Sporting Goods 10 to 4
Cost $45 for 1st player ~ $40 for 2nd player ~ $25 each add’l
Directions To Registration
Directions To Registration
Twids Located at 6001 SE 15 St
Tinker Youth Center Located on Tinker Air Force Base
Please call 741-AYSO (2976) with any questions.
Twids Located at 6001 SE 15 St
Tinker Youth Center Located on Tinker Air Force Base
Please call 741-AYSO (2976) with any questions.
AMERICAN YOUTH
SOCCER ORGANIZATION
AMERICAN YOUTH
SOCCER ORGANIZATION
741-AYSO (741-2976)
www.ayso969.org
741-AYSO (741-2976)
www.ayso969.org
Spring Soccer Registration
Spring Soccer Registration
Saturday, January 28 ~ Twids Sporting Goods 10 to 2
Thursday, February 2~ Tinker Youth Center 4 to 7
Saturday, February 4 ~ Twids Sporting Goods 10 to 2
Saturday, February 11 ~ Twids Sporting Goods 10 to 4
Cost $45 for 1st player ~ $40 for 2nd player ~ $25 each add’l
Saturday, January 28 ~ Twids Sporting Goods 10 to 2
Thursday, February 2~ Tinker Youth Center 4 to 7
Saturday, February 4 ~ Twids Sporting Goods 10 to 2
Saturday, February 11 ~ Twids Sporting Goods 10 to 4
Cost $45 for 1st player ~ $40 for 2nd player ~ $25 each add’l
Directions To Registration
Directions To Registration
Twids Located at 6001 SE 15 St
Tinker Youth Center Located on Tinker Air Force Base
Please call 741-AYSO (2976) with any questions.
Twids Located at 6001 SE 15 St
Tinker Youth Center Located on Tinker Air Force Base
Please call 741-AYSO (2976) with any questions.
Why AYSO soccer?
Mid-Del
Soccer For Midwest City, Del City,
Tinker AFB and all surrounding towns.
Registration Dates
Since 1964, AYSO has been the first name in
youth soccer, We make soccer fun for the kids
to play, and enrich kid’s lives in a safe, fun, and
fair environment.The whole family can enjoy the
world’s most popular sport.
Saturday, January 28
Twids Sporting Goods 10 to 2
Our training for coaches, referees,
administrators, and instructors is second to
none, and our kids-first philosophies ensure a
safe, fun, and fair environment for everyone.
Saturday, February 4
Twids Sporting Goods 10 to 2
Sign-up Cost
$45 for 1st player
$40 for 2nd player
$25 for each add’l player
Players must be 4 yrs. old by August 1st ,2005
Every player receives:
Jersey
Thursday, February 2
Tinker Youth Center 4 to 7
Saturday, February 11
Twids Sporting Goods 10 to 4
Twids Located At 6001 SE 15 St
Tinker Youth Center Located On Tinker AFB
AYSO 6 Philosophies
Everyone Plays
Our goal is for kids to play soccer⎯so we mandate that every
player on every team must play at least half of every game.
Balanced Teams
Each year we form new teams as evenly balanced as
possible⎯because it is fair and more fun when teams of equal
ability play.
Open Registration
Our program is open to all children between 4 and 19 years of
age who want to register and play soccer. Interest and
enthusiasm are the only criteria for playing.
Positive Coaching
Also included…..
• Positive Coaching
• Individual Trophies
• Accident Insurance
Shorts
Contact AYSO
741-AYSO (741-2976)
www.ayso969.org
Socks
Encouragement of player effort provides for greater
enjoyment by the players and ultimately leads to better-skilled
and better-motivated players.
Good Sportsmanship
We strive to create a safe, fair, fun and positive environment
based on mutual respect, rather than a win-at-all-costs
attitude, and our program is designed to instill good
sportsmanship in every facet of AYSO.
Player Development
We believe that all players should be able to develop their
soccer skills and knowledge to the best of their abilities, both
individually and as members of a team, in order to maximize
their enjoyment of the game.
American Youth Soccer Organization
a nonprofit corporation dedicated to youth soccer
everyone plays
You are cordially invited to sign-up for the new soccer season:
Where:
Kenneth Hahn Park Soccer Fields
5401 S. Fairfax Ave, Los Angeles
(Near Slauson & Fairfax - North of the baseball fields)
When:
Saturdays – June - August
Time:
10:00 A.M. to 2:00 P.M.
Who:
Boys & Girls ages 4 - 18 years
Cordialmente te invitamos a la nueva registracion de SOCCER en el nuevo
Kenneth Hahn Park Soccer Fields
Cuando:
Todos los Sabados de Julio y Agosto
Hora:
10:00 A. M. to 2:00 P. M.
Donda:
5401 S. Fairfax Ave, Los Angeles
(Cerca de Slauson & Fairfax)
Contact Info: English (323) 298-3601
Spanish (323) 376-3591
American Youth Soccer Organization
a nonprofit corporation dedicated to youth soccer
SOCCER for KIDS
AYSO Region 1031
Registration Saturdays in July/August
10 AM – 2PM
5401 S. Fairfax Ave, Los Angeles
(Between Slauson & Stocker at the Kenneth Hahn Soccer Fields)
Registration $30.00: Ages 4-18 years
Money Orders and Credit Cards Only
Please bring a copy of a birth certificate or proof of age
Accepting Charitable, Tax-Deductible Donations to Our Scholarship Fund
Co-Sponsor L. A. County Parks
For registration information, call (323) 298-3601
Or website at www.ayso1031.org
Spring 2002 Soccer Sign-up
Jan. 26 & Feb. 16 Heritage Park Mall (12 to 5)
Feb. 2 Crossroads Mall (12 to 5)
Feb. 13, 14 & 15 Tinker Youth Center (4 to 7)
Feb. 16 Wal-Mart (Midwest City) (1 to 5)
Feb. 23 Midwest City Community Center (12 to 5)
FOR MAIL-IN FORM GO TO www.ayso969.org
Soccer Sign-up Cost
$40 per Player $95 per Family (3 or more)
UNIFORM INCLUDED
WHY IS AYSO THE LEADER IN YOUTH SOCCER?
IT’S OUR 6 PHILOSOPHIES!
OUR TOTAL FOCUS IS ON THE KIDS. As parents and friends
volunteering to organize and operate this AYSO organization, every goal
and decision points to keeping our kids safe, teaching the wonderful game
of soccer, and, most importantly, making certain that they are having fun!
PLAYER DEVELOPMENT. We believe that all players should be able to
develop their soccer skills and knowledge to the best of their abilities,
both individually and as members of a team, in order to maximize their
enjoyment of the game.
We Don't "Stack" Teams. We start each season by setting up new
BALANCED TEAMS as evenly as possible. When some players have
more developed skills than others, those with less experience can learn
from those with more. It's more fun when teams are of equal ability! (Not
only soccer skills are learned...many learn leadership, role modeling, and
social skills, too. This builds self-esteem and self-confidence in every
player!)
What does AYSO Have To
Offer My Child?
* FUN FOR EVERYONE
* SAFE FUN ENVIRONMENT
*COMPLETE UNIFORMS
(JERSEY, SHORTS AND SOCKS)
* TROPHYS FOR ALL PLAYERS
* SOCCER NOW MAGAZINE
* NO TEAM TRYOUTS FOR ANY AGE
* PLAYER INSURANCE
* VIP PROGEAM
(FOR CHILDREN WITH DISABILITIES)
* KID ZONE
Every child that wants to play soccer, plays on our team...thus, our "EVERYONE PLAYS" philosophy. Every player on
every team will play at least half of every game.
We promote GOOD SPORTSMANSHIP on and off the soccer field. AYSO has created a positive environment based upon
mutual respect, rather than a win-at-all-costs attitude. Since our program is non-competitive, every player is considered a
WINNER!!
Our soccer REGISTRATION IS OPEN TO EVERY CHILD. We don't require anyone to "try-out" for team play. Interest
and enthusiasm are the only requirements for playing on our team!
We provide POSITIVE COACHING for our players. We train and encourage our coaches to make the extra effort to
understand and offer positive help to our players, rather than use negative criticism, thus building a positive team spirit.
Contact Us At 741-AYSO Or www.ayso969.org
THE AMERICAN YOUTH SOCCER ORGANIZATION IS A NONPROFIT ORGANIZATION WHOSE MISSION IS TO DEVELOP AND
DELIVER QUALITY YOUTH SOCCER PROGRAMS IN A FUN, FAMILY ENVIRONMENT BASED ON THE AYSO PHILOSOPHIES.
American Youth Soccer Organization
Registration
For Boys and Girls, ages 4-18
Must be 4 years old before Feb. 1, 2002
Tinker Youth Center
Thurs. Aug 15th
Friday Aug 16th
4pm to 7pm
$40.00 per Player
$95.00 per Family
(3 or more players)
FALL 2002 SEASON
FIRST GAME - SEPT. 28TH!
CROSSROADS MALL
Sat. Aug 17th
Noon to 4pm
FINAL DATE
MIDWEST CITY
COMMUNITY CENTER
AND
DEL CITY COMMUNITY
CENTER
Saturday, Aug 24th
Noon to 4 pm
Volunteers
Needed
FREE
COACHES &
REFEREE CLINICS
SEPT 7TH & 14TH @ 9AM
HOWARD MEMORIAL CHURCH
(RENO & SUNNYLANE)
More Kick for Your Cash!
•
•
•
•
•
•
Uniforms Provided !!!!
Awards for All Players
Both Boys and Girls Teams
Fun for Everyone!
NEW COMPLEX @ North Ray Trent
(Del City)
Quarterly Soccer Now Magazine
For Information Call 741-AYSO (2976) or Visit our website at: www.AYSO969.org
everyone plays - balanced teams - open registration - positive coaching - good sportsmanship- player development
Verify all information on your preprinted
registration forms and make any necessary
changes or corrections.
You can print off extra forms from our web
site at www.ayso969.org
Include a check or money order
$40 per player
or
$95 for 3 or more (multi family discount)
Please call or visit our web site for details for
multi family discount
Mail completed forms with payment to:
AYSO Region 969
P. O. Box 15691
Oklahoma City OK 73155-0691
REGISTER IN PERSON
AYSO Region 969 Youth Soccer
P.O Box 15691
Oklahoma City, OK 73155-0691
Must Be Post Marked By 9/23/03.
For registration forms received after this day,
players will be placed on a waiting list.
Contact Information
REGISTER BY MAIL
Phone: 741-AYSO (741-2976)
Web Site: www.ayso969.org
Email: soccer@ayso969.org
AYSO SOCCER REGISTRATION
WHAT IS AYSO?
The American Youth Soccer Organization
(AYSO) is a national, non-profit volunteer
organization that provides soccer
programs to youth worldwide. Local
AYSO Region 969 serves approximately
650 players every year, ranging from ages
4 to 18, in the Del City, Midwest City,
and Tinker Air Force Base community.
™™™™™™™™™™™™™™™™™™™™™™™™™™™™™™
AYSO follows SIX PHILOSOPHIES that
separate us from all other youth sports.
Everyone Plays
Our goal is for kids to play soccer. We
mandate that every player on every team must
play at least half of every game.
Balanced Teams
We set up teams as evenly balanced as possible—
it is more fun when teams of equal ability play.
Positive Coaching
The way to make winning kids is by building
them up—not knocking them down. We train
and encourage our coaches to make the extra
effort to understand and offer positive help to our
players, rather than negative criticism.
Aug 9 ............ 11 to 4..........Wal-Mart ....... MWC
Open Registration
Aug 15 ........... 4 to 7....... Youth Center ..... TAFB
Our programs are open to all children
between the ages of 4 and 18 who want
to register and play soccer.
Aug 16 .......... 11 to 4............ Twid’s ......... MWC
Aug 16 .......... 11 to 4................BX ............... TAFB
Aug 23 .......... 11 to 5........ Comm Ctr ......... DC
Good Sportsmanship
We desire to create a positive environment
based on mutual respect, rather than a
win-at-all-costs attitude.
Player Development
Registration ends Aug 23. Any players
wanting to play after the Aug 23 deadline will
be placed on a waiting list.
Call 741-AYSO, Ext 2, for waiting list info.
We believe that all players should be able to
develop their soccer skills and knowledge
to the best of their abilities, both individually
and as members of a team, in order to
maximize their enjoyment of the game.
REGISTRAR WORKSHOP – CROSSWORD PUZZLE
REGISTRATION
RECONCILIATION
FORM
Checks
Total
Total Number of
Checks
Registration
Date
Region/Area/
Section
Reg Fees
Sponsors
Registration Location
Equip
Other
Value of Checks
\
(a)
Cash Receipts
Value of cash
receipts from
receipt book
Total number of
cash receipts
Total
Reg Fees
Sponsors
Equip
Other
Reg Fees
Sponsors
Equip
Other
Reg Fees
Sponsors
Equip
Other
(b)
Beginning cash
balance
(c )
Total
Deposit
(a) + (b) + (c )
Charges
Total
Total Number of
Charges
Value of
Charges
Total player
registration forms
Print Name
Signature of treasurer or designee
Date
Print Name
Signature of registrar or designee
Date
Print Name
Signature of regional commissioner
Date
REGISTRATION
PAYMENTS
TO NSTC
Date
Payment
Num of Players
Date
Payment
Num of Players
Date
Payment
Num of Players
Date
Payment
Num of Players
M010 Registrar CD#18 Registration Reconciliation Form
8/10/05