PISMO BEACH COUNCIL AGENDA REPORT

PISMO BEACH COUNCIL AGENDA REPORT
SUBJECT/TITLE:
ACTIVITY REPORTS FOR OCTOBER 2008
RECOMMENDATION:
Receive reports by roll call vote to Consent Calendar
EXECUTIVE SUMMARY:
The attached monthly department reports are for your information
FISCAL IMPACT:
Not Applicable
OPTIONS:
Not Applicable
ATTACHMENTS:
1. City Clerk/Administration (Grigsby/Rice)
2. Conference and Visitors Bureau (Brasile)
3. Administrative Services Department (Edes)
4. Community Development Department (Bloom)
5. Public Works and Engineering (Chisam)
6. Fire Department (Jenkins)
7. Police Department (Cortez)
Prepared by: Associated Departments
Meeting Date: November 18, 2008
City Manager Approval:
Agenda Item: 6.E
Page 1
CITY CLERK ACTIVITY REPORT
OCTOBER 2008
City Clerk’s Office Activities
 City Council support:
Prepared Agendas for City Council meetings.
Prepared Agenda & Minutes for Parking Committee meeting.
Prepared Agenda for Special Events Committee meeting.
Prepared Council Calendar for upcoming June meetings and events.
 City Clerk’s Office projects and activities:
Recorded documents with the County Recorders Office.
Staff participated in FEMA evaluation exercise.
Staff finalized preparations for the November issue of the Clam Chronicle.
Staff filed 1st and 2nd Pre-Election Campaign Statements (Form 460) from
Election Candidates.
Staff attended the City Clerk’s Associate “Nuts & Bolts” workshop.
Staff attended the LCW Supervisor workshop.
Staff attended the Public Information Officer (PIO) training.
Staff attended the Beachcomber Stairs Ribbon Cutting Ceremony.
Staff attended the Janowicz Re-dedication.

Special Event Committee Meeting:
Shell Beach Farmers Market – April through Nov. 2008
California Surf Series – November 15, 2008
WSA Hobie Championship – November 22, 2008
Volcom’s goldfish Surf Series – December 13, 2008
Xtreme Big Air Kite Xpo – March 28 & 29, 2009
Gold Coast Explorer #9 Surf Contest – March 28 & 29, 2009
 Ongoing administrative/records-management activities:
Handled agenda and minute preparation/review, follow-up, filing, indexing
and scanning of agenda materials for regular, special and closed session
City Council and Redevelopment Agency meetings.
Updated the City’s web pages as needed.
Updated the City’s Cable Government Channel 20 as needed.
Records Management – The Records Management system continues to
be updated for user-friendly service. This also includes LaserFiche
updates.
Processed/prepared, contracts/agreements, proclamations, ordinances
and resolutions including indexing, copying, distribution and filing.
Processed and followed-up on public records requests, complaints, etc.
Processed claims, depositions and other Risk Management matters.
Received Passport Applications.
Agenda Item: 6.E
Page 2
CITY MANAGER’S OFFICE ACTIVITY REPORT
OCTOBER 2008

Met with Councilmembers to discuss various topics of interest.

Met with Eleanor Rewert of Ships to Reefs.

Attended the SLOCOG Anniversary Dinner at the Cliffs Hotel.

Met with staff regarding Sewer Bridge & Street Paving Project Completion.

Met with staff regarding preparations for the Janowicz Re-dedication Ceremony
and Beachcomber Stairs Ribbon Cutting Ceremony.

Attended the monthly City Manager’s Breakfast.

Met with staff regarding preparations for the Employee Christmas Party.

Participated in Police Chief interviews.

Attended the Beachcomber Stairs Ceremony.

Met with staff regarding Cell Phone Towers.

Participated in FEMA Evaluation exercise at the Pismo Beach EOC.

Attended the Janowicz Re-dedication Ceremony at Dino Caves Park and
dedication of new sidewalk.

Welcomed new Dwayne Chisam, Public Works Director/City Engineer.

Participated in the FEMA evaluation debriefing.
Agenda Item: 6.E
Page 3
CONFERENCE & VISITORS BUREAU
MONTHLY ACTIVITY REPORT- OCTOBER 2008
Special Events
Suzen Brasile helped judge the Clam Festival parade for the 10th year. The Pismo Coast Village
RV Resort float was the Best of Show Winner.
California Welcome Center
The CWC walk-in count for the month of October was 23,740 people, an average of 766 people
per day. The California Welcome Center is located at Prime Outlets Pismo Beach.
Media Reports
The CVB assisted ABC affiliate KERO Bakersfield TV to come to Pismo on one selected
weekend and shoot 5 vignettes. Each vignette will be 1 minute in length. These segments will
run on Mondays during Channel 23 NO BULL Morning news in the month of November (Oct 27Nov24). Viewers will also have the chance to win a $100 Visa Gas Card for their drive to Pismo.
Gas Card winners have to go to the Pismo page created by ABC23 and run on Turnto23.com.
Viewers sign up and weekly winners are announced on the morning news show. KERO will give
us a list of all participants who opt in on the promotion. The 5 vignettes (meaning a brief
appealing scene) consist of a host hotel for the cast and crew, wine tasting, dining out, dunes
excursion, and shopping. Participants were Mission Inn, Spyglass Restaurant, Brad’s
Restaurant, Salisbury Winery, Prime Outlets Pismo Beach, Pancho’s Surf Shop, and Pacific
Adventure Tours.
The 1st edition of the California State Parks Pismo State Beach Monarch Butterfly Grove rack
card was completed this month. 40,000 promotional rack cards will arrive in November for
distribution to promote the annual migration of Monarchs to Pismo Beach. Copies will be
available in the CVB office, Visitor Information Center & Kiosk, and the California Welcome
Center. Copies will be distributed to various Chambers and CVB’s throughout the county.
Amtrak has asked the CVB to co-op on projects pertaining to the Monarch Grove. Therefore, we
listed the Amtrak Station near the grove on the new Monarch rack card. Amtrak is considering a
Monarch Train promotion for the season. Amtrak has two coastal train routes, the Pacific
Surfliner and the Coast Starlight, as well as three Amtrak connecting buses. Amtrak sent a
Promotion Agreement to be approved by our city attorney for their Butterfly Train co-op.
Pismo Beach images and key phrases have been sent for an upcoming US Airways online
banner display in coordination with the SLO Airport Promotions Committee.
Trade Shows
Pre-scheduled appointments have been processed for the upcoming National Tourism
Association (NTA) Conference held in Pittsburg next month. The final pre-scheduled
appointments total 20 with National Tour Operators.
Agenda Item: 6.E
Page 4
Miscellaneous
The CVB received permission to display a vinyl banner at the Pismo State Park Monarch
Butterfly Grove. The 4’ x 20’ banner will be up during the 4-month season. The banner will read:
Monarch Butterfly Grove Pismo State Beach, Nov – Feb, MonarchButterfly.org. We still hope to
have a permanent wood sign on the property in the future. We held butterfly signage funds
donated by local residents for several years.
A contract has been signed with Certified Folder Display to distribute 12,000 of the Pismo
Beach Parks, Trails & Beach Access Guides throughout San Luis Obispo County through
Certified Folder Display Company.
Meetings Attended
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

San Luis Obispo County VCB Vision & Mission Meeting
Monarch Butterfly Grove Docent Meeting
Monthly CVB Boardmember Meeting
San Luis Obispo County Regional Airport Promotional Committee
SLO County VCB Re-organization Planning Committee
Gordon Jackson, GM Mission Inn Pismo Beach
Shore Cliff Lodge GM Karen Fife, upcoming marketing and tour operator rates
Advertising-Generated Information Request Leads
Source
Total
FY YTD
Periodicals
Sunset Magazine
Travel 50 & Beyond Magazine
299
119
531
1,064
Annual Guides
California Visitors Guide
558
1,081
Internet / Telephone / Mail / Walk-ins
www.ClassicCalifornia.com
Telephone / Mail / Walk-ins
TOTAL
28
24
1,026
168
158
3,002
Website Analytics
Total User Sessions
Average Daily Visitors
Pay Per Click
Current Month
90,292
2,913
1,893
Prior Month
89,783
2,993
1,250
Agenda Item: 6.E
Page 5
Requested Assistance & Pismo Beach Information
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AAA Kentucky, softball group needing 7 condos in 2010
RAS Advertising, Fresno
Allison Reeder, KCOY
Lazarito wedding, Bakersfield
Oberts family reunion, Tustin, November 2008
Conklin family, Trabuco, Dolphin Bay Resort & Spa
Eagles Motorcycle Club Meet, Irvine and throughout the State, February 2009
Central Coast British Car Club, February 2009
Ventura Sports & Race Car Club
Jan Doets Travel Company, The Netherlands
Atascadero City Clerks Office
Arroyo Grande Vintners
Patterson Road School Special Education Class, visiting the Monarch Grove
San Bernardino family
SLO County VCB requested Pismo Beach images
Atascadero City Clerk
Atascadero City Clerks Office
Arroyo Grande Vintners
Long Island family, March 2009 visit
Patterson Road School Special Education Class, Monarch Grove visit in December 2008
Dieckman wedding, January 2009
Girl Scout Group will visit the Monarch Grove to earn a Butterfly Try-It Badge
Marin County Class Reunion, 100 attendees, September 2009
Central Coast Natural History
Orcutt School visiting Monarch Grove
Promotional Materials Provided To…
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Harmony Free Baptist Church Couples Retreat, Fresno, 50 attendees, Edgewater Inn
Sony DADC Group, Fresno, 50 attendees, Spyglass Inn
Antique Questers, 32 attendees, Mission Inn Pismo Beach
SLOCOG 40th Anniversary serving San Luis Obispo County, Cliffs Resort
Frankfurt CCTC Co-op winner Armin Konrad, Germany, Mission Inn Pismo Beach
City to the Sea Half Marathon & 5K Run/Walk event, Dinosaur Caves Park
1st Annual Save a Life Golf Tournament, Monarch Dunes Golf Course
California Space Authority presentation, City Hall Council Chambers
Business Improvement Group Benefit for the Central Coast Autism Center, Veteran’s Hall
KERO TV Bakersfield Film Crew, Mission Inn
Police Officers Post Executive Development Course, Cliffs Resort
Police Chief Candidates and Panelists
Rancho Palos Verdes City Council
Public Works Interim Les Evans farewell
Price Anniversary House Ice Cream Social
City Hall Halloween Luncheon
Agenda Item: 6.E
Page 6
ADMINISTRATIVE SERVICES DEPARTMENT
MONTHLY REPORT - OCTOBER 2008
Administration:
CPI: On Thursday, October 16, 2008, the US Bureau of Labor Statistics released its
latest Consumer Price Index (“CPI”) report – for September 2008. For the Los Angeles
– Riverside – Orange County area, the percent change in the CPI for the twelve
months ended in September 2008 was 4.48% - which is twice the 2.25% increase
recorded for the period ending one year ago in September 2007, but 12% below the
5.13% increase for the 12 months ended last month in August 2008, and 22% below
the 5.72% increase for the 12 months ended two months ago in July 2008. Both the
above noted CPI increases and decreases primarily reflect recent increases - and
decreases - in food, transportation and other energy costs. The BLS is scheduled to
release its CPI report for October 2008 on Wednesday, November 19, 2008 on its
website: www.bls.gov/cpi/home.htm.
TOT: The City has received over $475,000 of TOT for September 2008 rentals – which
is almost 11% below the $532,000 TOT for September 2007. The three-month total of
$2,230,000 for July-August–September 2008, the first three months of the new FY 09, is
on track to meet the $6,000,000 Budgeted TOT Revenue for FY 09.
Invested City Funds: As reported earlier, during September 2008, no investment
securities matured, or were called, bought or sold. LAIF rates were very stable – with
daily yields ranging between 2.72% and 2.84%; LAIF’s monthly average yield for
September was 2.77%.
October was markedly different. First, after a week of continuing and expanding
turmoils in financial markets in early October, the Federal Reserve Bank’s Federal Open
Market Committee called an emergency meeting on October 8, and voted unanimously
to decrease the Federal Funds Target Rate by 0.50%, from 2.0% to 1.5%. This
decrease (and related reports) signaled that the Fed had decided that action to
encourage economic growth had become a top priority. This action represented a
change compared to reports during the five months from May to September - which had
indicated that concerns about possible inflationary pressures were at least equal to (or
maybe slightly higher than) perceived needs to stimulate the economy. The Fed’s
current priorities were affirmed three weeks later, on October 29, by another 0.5%
decrease in the Federal Fund Target Rate: from 1.5% to 1.0%.
Reports indicate that this latest Fed decrease is only the second time in over 50 years
that the Fed has lowered its target Rate to 1.0%. The last time the Fed dropped its
Target Rate to 1.0% (on June 25, 2003), that action was the last of 13 rate decreases
that had begun on January 3, 2001. The Fed kept the target Rate at 1.0% for 12
months (to June 30, 2004), then began a series of 17 increases (0.25% each) over the
next two years (to June 29, 2006).
Agenda Item: 6.E
Page 7
Interest rates paid by LAIF during this period generally followed the Fed Target Rates,
declining for 40 months following the first Fed Rate cut in January 2001, then increasing
after the Fed began increasing its Target Rates in 2004. During the five Fiscal Years of
low LAIF yields, FY 02 through FY 06, interest paid on LAIF deposits averaged just
under 2.7% per year (including an average of just under 2.0% over the three Fiscal
Years FY03, 04 and 05).
Given that prior experience with low LAIF yields over those five Fiscal Years, in early
October it seemed prudent to consider putting some of the $20 million deposited at LAIF
into higher yielding securities – if such could be done without sacrificing the safety of the
Principal, and without creating a problem with liquidity.
It was determined that at least $4 million of the $20 million at LAIF on September 30
could be invested in Bank CD’s and Government Agency Securities in a manner that
improved interest earnings, and yet did NOT create safety or liquidity problems. In the
last three weeks of October, working with the City’s investment broker, City staff
completed purchases of just over $4 million of fixed-rate securities: two Government
Securities, and 27 Bank CD’s.
The $9.1 million of City funds now invested in Government Securities ($1.4 million) and
FDIC guaranteed Bank CD’s ($7.7 million) are earning an average fixed interest rate of
4.1%. Meanwhile, yields on the City’s $16 million still on deposit at LAIF have
decreased from 2.80% on September 30 to 2.65% on October 31, and further
decreases are expected.
In spite of all the turmoil in Financial Markets, the overall security of City Funds is
perceived to be essentially the same as at September 30, 2008 – and maybe a little
better because of the increased amounts now in FDIC guaranteed Bank CD’s.
Finance and Accounting:
The City’s auditor, Terry Krieg, was at City Hall doing his annual fieldwork to perform
the Financial Audit of the City’s books for year ending June 30, 2008. The Financial
Statements will be given to City Council in January 2009.
Finance staff prepared the following Annual State Controller’s Reports for fiscal year
ending June 30, 2008. The reports were all filed electronically with the State
Controller’s office by the deadline date:
1. The Annual Street Report
2. The Public Financing Authority
3. The Public Facilities Corporation
4. Specialized Taxi Service
5. Cities Financial Transactions Report
Finance staff met with HdL, the City’s Sales Tax consultant, to review sales tax receipts
for April to June 2008. Receipts were up by 2.2% compared to the 2007 period.
Agenda Item: 6.E
Page 8
The City received payment number one from the State of California Proposition 50 –
Clean Beaches Grant in the amount of $104,613.99. We also received the insurance
reimbursement checks for the Wastewater vehicle that was wrecked on April 19th in the
amount of $35,000; and for the Police vehicle that was wrecked on June 10th in the
amount of $24,000. The checks were deposited in the Motor Vehicle Operations Fund.
Training: Accounting Manager Susan West-Jones and Accountant Sue Towne
attended a seminar sponsored by Liebert, Cassidy, Whitmore on Wednesday, October
22nd in Arroyo Grande. The seminar was a refresher training for supervisors.
Admin Services Director George Edes attended the LAIF Annual Conference in
Sacramento on October 22-23. Highlights included learning more about how LAIF
operates, and LAIF’s additional emphasis on security of principal during the Financial
Market turmoil. Extra “benefits” included two “bad news” items: an update on the State
budget outlook (additional $10 billion shortfall needs to be covered); and an Economic
Outlook for the US economy (things will get worse before they get better; “recession”
unlikely to end before 2010).
Computer Systems: With few exceptions – such as a couple power outages early in
the month, computer system operations continued to be at overall very satisfactory
levels in October. Among system improvements: The new, replacement Server at City
Hall for storing back-up data was installed, and the new UPS batteries for short-term
back-up power for all the City Hall Servers also were installed. These back-up batteries
are intended to provide power for the Servers to operate for about five-to-ten minutes
during power outages, and then allow the Servers to shut down gently – without
damage or loss of data.
Almost immediately, PG&E tested these new back-up batteries - with four very short
power outages (each under 30 seconds) within the first hour after installation. While
the office lights, desk-top computers, and other equipment at City Hall (and the Public
Works “Yard”) lost power and shut down, the back-up batteries worked just fine. The
Servers all kept running, so that when the power came back on, and employees clicked
on their desk-top computers again, the Servers were there with all the data, special
programs, and e-mail and internet connections.
Other improvements include installation of additional memory on some thirty computers,
bringing them up to technical standards needed for enhanced system performance:
Installation of upgraded antivirus protection, and installation-in-process of a replacement
data back-up server at the Police Department. Work continues on the installation of a
replacement data back-up server at the Police Department; on degaussing old hard
drives to prevent security issues; on new, improved computer system procedures; and
on resolving Wintegrate server issues.
#
#
#
Agenda Item: 6.E
Page 9
ADMINISTRATIVE SERVICES DEPARTMENT STATISTICAL ACTIVITY REPORT
FOR THE MONTH OF OCTOBER 2008
October
September
August
Accounts Payable
Invoices entered / Checks issued:
791 / 481
574 / 334
763 / 492
New purchase orders issued:
31
19
22
New contract purchase orders issued:
6
6
6
Change Orders / Amended PO's Issued:
3
4
2
Total dollar amount of all P/O's issued:
Total Invoices paid:
Total Voids processed:
Total Voids:
$539,958
$1,352,492
$1,641
8
$487,462
$815,414
$981,109 $1,435,086
$773
$6,488
2
1
Business License
Business License certificates issued
Bus License Adjustments (Change Orders = )
795
0
0
0
11
0
Payroll
New employees entered:
Terminations processed:
Checks issued:
Automatic Deposit Transactions:
1
7
39
349
1
3
45
236
9
1
55
238
$753,999
$510,333
78
2
$524,090
$349,827
30
2
$559,270
$371,804
47
9
Total gross salary:
Total net salary:
Employee file maintenance (Changes):
Retro-pay calculations:
Utility Billing
Utility bills (Shell Beach Area):
Utility bills (Downtown Area):
Delinquent notices (Shell Beach Area):
Delinquent notices (Downtown Area):
Cash receipts:
Customer accounts paid:
ACH- Direct Payments from Customer Accounts
Water Lock-outs/Meters set:
Meter change outs/Change Orders:
Closing bills/Billing Adjustments:
Tenant deposits/Delinquent Closed Invoices:
Write-Off - Uncollectible
2,013
2,550
224
$532,772
2,082
275
17 / 4
14 / 53
44 / 7
12 / 26
0
2,522
165
226
$484,023
2,100
343
18 / 2
4 / 62
41 / 5
28 / 16
0
$470,993
1,835
271
15 / 10
4 / 71
45 / 5
22 / 19
0
Agenda Item: 6.E
Page 10
Community Development Department - Planning Division
Activity Report - October 2008
Administration/Public Service
Permit tracking system - Continued use of the permit tracking system.
Contract Planning services – Ongoing administration
Planning Division web page – continued update
Agendas and packets – preparation/distribution, 2 Planning Commission
meetings.
Planning Commission resolutions – copying/filing, 2 meeting.
Coastal Notices – 5 Prepared/mailed
Public Hearing Notices mailed: two meetings for Planning Commission
New planning permit applications: Received 13; set up files.
Routed 5 new plans for review and comment from other departments
Public Inquiries – between 5 staff members, responded to approximately
450 – 600 public inquiries by phone and at the public counter.
Recreation division assistance by phone and at the counter - with
Hall/Park Rental information, receiving payments and class registrations
Parks, Beach Access and Open Space Planning

Dinosaur Caves and Ira Lease Parks – Ongoing communication with
engineering for preparation of bid documents, advertisement to achieve April
2009 construction.
Future Annexations

Cottonwood/Spanish Springs SOI/annexation application – ongoing meetings

The Preserve – no movement
Legislative amendments
Planning Commission review and recommendations to Council – Vacation
rentals
Housing element RFP out
Plan checks and staff level applications – 10
Upcoming projects for Planning Commission review:
831,841,851 Hanford and 1160 and 1170 Shafer - SFR’s
140 Addie - SFR
1127 Shell Beach Road mixed use
690 Dolliver – mixed use project
0 Price Canyon – 24 lot resubdivision
2900 Shell Beach Road – 31 unit residential subdivision
2757 Shell Beach Road – Valet parking, Cliffs hotel
161 Ocean View – sfr
Agenda Item: 6.E
Page 11
550 and 680 Bello – General Plan amendment tentative tract map to develop
single family homes
362 Wawona – SFR
220 Indio – SFR addition
484 Hinds ave – commercial condo conversion
202 Vista Del Mar – SFR
2526 Coburn – 6 unit subdivision
180 Ocean View – time extension
360 Park Ave (14 unit condominium) – 2 year time extension
760 Mattie Road – wireless communication facility
780 Bello – wireless communication facility
921 Oak Park – subdivision of existing commercial building
381 Franklin – CUP for vacation rental
3990 Shell Beach Road - General Plan and Zoning map amendment proposing a
change in land use from Open Space to single family residential
Agenda Item: 6.E
Page 12
Agenda Item: 6.E
Page 13
Agenda Item: 6.E
Page 14
Agenda Item: 6.E
Page 15
Recreation Division
Activity Report - October 2008
Special Events
Pumpkins On The Pier - This year, we had a variety of vendors at the event to include
Alex’s B-B-Q, Steaming Bean & Doc Burnstein’s. In addition, we added two additional
bounce houses and the rock-climbing wall! The event was a success; we were
fortunate enough to have lots of media cover this event! The attendance numbers were
great; we had well over 1000 people attend & were fortunate enough to have over 60
volunteers! Sponsors helped make this event a success, our local businesses really
helped with monetary funds and or in-kind donations to create a wonderful event!
Holiday Harmony – This event will be appearing before we know it! The event will be
on December 5th from 5:30-8pm at the Beach Bum Holiday Rental parking lot in
downtown Pismo Beach. This event will include Santa, Snow and of course crafts for
the little ones!
Holiday Decorating Contest – This event will be begin on December 1st, the last day
to enter nominees will be on December 12th. The Parks and Recreation Commission
will be judging all nominees on Wednesday, December 17th. The winners will be
announced on Friday, December 19th! We are hoping to get lots of participants for this
event to make it a success!
Recreation Classes - Classes are on-going ~ New classes and events have been
added for the Winter/Spring brochure.
Senior Dance - This continues to be a success; there were 75 in attendance at the
November Dance.
Winter/Spring Brochure – We just completed the Winter/Spring Brochure. This
brochure will be ready for the public the week of December 8th. We added several new
activities and classes to this brochure; we are looking forward to the upcoming events in
the Spring!
Agenda Item: 6.E
Page 16
PUBLIC WORKS AND ENGINEERING DEPARTMENT
ACTIVITY REPORT - OCTOBER 2008
 Storm Water Regulations, State Water Quality Control Board: Staff
submitted a revised draft 5-year plan proposing to enact storm water regulations.
Staff completed the final draft of the plan and submitted it to the Water Board on
September 19th. The plan is anticipated to go up on the Water Board web site for
public review by the end of October.
 Lopez Lake Zone 3 Technical Advisory Committee: Significant issues this
period included Lopez Lake Spillway Raise draft report and a discussion of water
shortages in Arroyo Grande and Grover Beach. The Committee also discussed
agricultural water use and agreed that more information on historical and current
agricultural water use was needed before more discussions could take place.
 Water and Sewer Atlas: Staff is making corrections to the draft water atlas and
sewer atlas. The final atlases should be complete in the next month for
distribution to Public Works staff, as well as to the public.
 EOC Training: Staff participated in the Diablo EOC exercise.
 Public Works: Staff attended backhoe, aerial lift and hazwoper training this
month. All training was offered by CJPIA.
 Parks: Replaced an old bar-b-q at Spyglass Park. Replaced broken aggregate
trash receptacles and dome lids at the bus stop in front of Pismo Coast Village,
on Cypress Street, Shell Beach Road and in Chumash Park. Replaced two trash
receptacles at Boosinger Park. Landscape maintenance on Shell Beach Road
planters, Shell Beach Vet’s parking lot, Police Station, the lower landscaped area
at City Hall, Dinosaur Caves and Ebb Tide Parks and Pismo Veteran’s Hall.
Replaced failing plant material with new material in the Price Street planters.
Raised tree limbs on Ebb Tide that were blocking the sidewalk area. Trimmed
Mexican Fan Palms in the Pier Parking Lot, Pier Promenade and at the end of
Oceanview cul-de-sac. Trimmed trees at Mary Harrington and Ira Lease Parks.
Trimmed all queen palms downtown prior to the Clam Festival. Trimmed trees
and hedges along Highland Park Way. Refurbished park bench for Janowicz’s
memorial at Dinosaur Caves. Set up and breakdown for the Beachcomber
stairway dedication ceremony. Irrigation and drain repairs were made at
Chumash Park. Replaced all hardware on both swing sets on the beach at Main
Street. Repaired drinking fountain in Palisades Park. Mowing and trimming of all
lawn areas at parks and City facilities. The Park’s Division will be mowing every
other week from now until March because the lawn areas have gone into winter
dormancy. Began assembling new bleachers for Ford and Rooker Baseball
Fields.
Agenda Item: 6.E
Page 17
Trimming the Mexican Fan Palms in the Pier lot
 Streets/Government Buildings: Installed “No Parking” signs for Wednesday’s
Farmer’s Market event in the Main Street parking lot. Loaded and delivered
Building’s and Planning’s archive file boxes to the storage facility. Graffiti
mitigation at the seawall and rocks on the beach. Made repairs in government
buildings and downtown restrooms. Reviewing quotes for Police Department
HVAC duct cleaning. Major cleanup and organization in the shop. Cleared
debris out of roof drains on Government Buildings. Cleaned downtown storm
drains. Repairs and upgrades were made to the City Hall elevator. Met with
electricians for hook up of the Fire Department’s emergency generator.
Preparation for “City to the Sea” half marathon race in Shell Beach. Preparation,
delineation and breakdown of the Clam Festival. Preparation for Jubilee by the
Sea, Jonowicz/Dinosaur Caves Park sidewalk dedication ceremony and
Pumpkins on the Pier. Repainted the rose compass and yellow warning stripe on
the first diamond of the pier. Completed repainting red curbs on Mattie Road.
Received and installed new drop box for water bills at City Hall. Sidewalk survey
on Shell Beach Road from City limits to Cliff, found no hazards to report.
Painting bollards at the end of Pomeroy and in the Promenade. Installed new
directional sign for Hinds southbound off ramp (Hinds and Price Canyon/Edna
Valley). Repaired downtown streetlights.
Agenda Item: 6.E
Page 18
 Wastewater: Weekly lift station operational and maintenance inspections.
Operations and preventative maintenance of Treatment Plant Facility. Added
six inches of compost to the bio-filter. Constructed a drainage channel to
contain storm water around clarifiers. Western Propane Service replaced
warning labels and safety valve cap on the propane tank in the Public Works
Corporation Yard to meet State safety requirements. Addie Street lift station
painting completed. Issued a notice to comply to Pier Side for dumping dirty
mop bucket water into the street gutter pan. Met with NDI to discuss pump
controls and SCADA system at the new Pismo Oaks and Tract 5425 lift
stations. Crew saw-cut and prepared trenches for asphalt repairs around the
DAF unit, dump station and old digester. Wastewater Systems Supervisor
and Lab Analyst observed a pretreatment inspection of a winery with the City
of San Luis Obispo. This observation will help with pretreatment inspections
of a winery/bottling facility opening on A Avenue in Pismo Beach. There was
a citywide power outage on Saturday, 25 October. All facilities operated
properly.
Agenda Item: 6.E
Page 19
 Water: By recycling old meters, we received a check for $934.00. Motor and
pump at Well #5 was shipped to manufacturer to investigate why it failed. The
manufacturer will replace the motor that failed, no cost to the City. Continued
meter change out program. Crews are replacing meters in the system that are
beyond their life expectancy. By replacing older meters with newer meters, more
flow is captured resulting in better accountability of water consumption and
revenue. Relocated a ¾” service at 317 Santa Fe. Relocated two 1” services at
811 Delano. Completed quarterly dead end flushing on the distribution system.
Concreted a new sidewalk around the new meter boxes at 811 Delano.
Agenda Item: 6.E
Page 20
Completed a fire flow test on El Camino Real in front of Denny’s. Tested flow in
response to Grover Beach’s request to supply potable water to a new hotel just
south of Pismo Beach’s city limits. Crew repaired water leak on a 1” service at
520 San Luis. Capped 1” schedule 80 PVC manifold at 211 Placentia.
Contractor ran a new 1” service from the main to the same property. Contractor
sealed cracks in the access road leading to Shell Beach Reservoir 2 to prevent
undermining of the road during rain events. Covered roof on Bello reservoir at
failing section to keep rainwater from entering the water system. Operations and
preventative maintenance of wells, reservoirs, and distribution system.
 Motor Vehicle Repair: Replaced ignition coil on Fleet maintenance truck FD021. Replaced water pump, thermostat and tuned-up engine on Police unit
PD44-041. The oxygen sensor was replaced on Street maintenance truck ST051. Lube, oil, filter service, machined rear brake drums and rotated tires on City
Hall vehicle AD-016. Lube, oil and filter service on Water maintenance truck WT981. Installed AM/FM radio in Government Buildings maintenance truck GB-921.
Lube, oil and filter service on Parks (PK901), Water (WT981) and police units
(PD063 and PD071). Replaced the battery Police unit (PD065). Replaced the
right side view mirror, two tires and two wheels on Water maintenance truck
(WT061). Completed 90-day BIT inspections and compliance on the lowboy
trailer (PW876) and fire engine (FDE63). Repaired the Jacob’s brake system fire
engine and inoperable turn signal on Fire Engine (FDE263). Repaired the
distributer on the classic engine (FDE1) before the Clam Festival. Repaired
Watch Guard video system police units (PD065 and PD081). Lube, oil, filter
service, installed front push bar and prisoner door panels on police unit (PD081).
Lube, oil, filter service and tire rotation on streets maintenance truck (ST021).
Resurfaced rear brake drums, replaced front rotors and replaced left rear tire on
police unit (PD081). Replaced front tires on police unit (PD031). Ordered
replacement molding for the tailgate on police special ops truck (PD032).
Replaced front shocks, tires, right headlamp, front-end alignment and repaired
minor electrical wiring on the Load-n-Pack (PWLP).
Johnson changing oil in a Water Division maintenance truck
Agenda Item: 6.E
Page 21
Service on Police patrol unit
Capital Improvements
 BEACHCOMBER STAIRWAY: The contractor completed construction in October.
Engineering Division staff assisted in planning and preparing the ribbon cutting
ceremony. Work on the final billing and contract change orders will continue into
November. The contractor will maintain the new landscaping for three months until
established at which time City crews can resume mowing and watering.
 PISMO OAKS LIFT STATION: Work on the lift station resumed in late October. The
majority of the lift station components are in place and, as of the end of October,
work was back on track. Staff negotiated with the supplier, contractor and designer
and convinced them to absorb the cost of the error that resulted in the delay for most
of October. The contractor has about 1.5 months total time remaining on the
contract so completion is expected by about mid December. Staff has been
managing the project and both the construction and consultant contracts.
 2007-2008 STREET MAINTENANCE PROJECT: The project is complete. The
Engineering Division prepared a notice of completion and presented it to Council in
October. Staff will continue to administer the contract until payment of retention in
November.
 4th STREET AND DINOSAUR CAVES PARK SIDEWALKS: The sidewalk at
Dinosaur Caves Park was completed in October. The Engineering Division assisted
in planning and preparing for the ribbon cutting and re-dedication ceremony. Staff
has been assisting in the development of modified designs to address previously
unknown conditions discovered in the field. Staff is continuing to manage both
projects and administer the contracts. The contractor began the sidewalk on 4th
Street in late October. Work on 4th street is scheduled for completion in mid
November.
Agenda Item: 6.E
Page 22
 JAMES WAY UNDERPASS/SIDEWALK: The Engineering Division reviewed the
final plans and specifications for bidding in mid October. The project was
advertised and bids were opened on October 23rd. Staff prepared an agenda report
and will present the bids to Council for award in early November.
 SHELL BEACH FIRE STATION: The project is complete. A notice of completion
has been issued. Throughout October the Engineering Division continued to work
on minor warranty and maintenance items with the contractor.
 REEF COURT DRAIN REPAIR AND PIER AVENUE OUTFALL REPAIR: The
project was advertised for bidding in late October. Bids will be opened on November
6th. The Engineering Division has been working with potential bidders to answer
questions about the project and to clarify project details.
 EMERGENCY SERVICES RADIO SYSTEM UPGRADE: Engineering Division has
been assisting Administration and Planning to reach an agreement with Metro PCS
for co-location on three new City tower sites. Once the agreement is reviewed by
staff it will be presented to City Council for consideration and approval. If approved,
the agreement will result in substantial savings to the City on the project and
possible ongoing income.
 DINOSAUR CAVES PARK AND SPYGLASS PARK RESTROOM PROJECTS: The
Engineering Division took over the project in October and has been working to get
the project ready for bidding in early 2009. Staff is reviewing preliminary designs
and specifications and reviewing site conditions to be sure the plans accurately
reflect the field conditions. Staff is administering the consultant contracts and
managing the design phase of the project.
 IRA LEASE PARK: The Engineering Division started review of the preliminary
design plans in late October. Major design work is scheduled to begin in November
so the project will be ready for bidding in early 2009.
Development Review

Tract 2554, Owner Rick Loughead: Staff reviewed revisions to the final Tract
Map, and conducted inspections of the site. Staff wrote two letters regarding
requirements for the Final Map acceptance, landscaping, and irrigation.

911 PRICE: The project is getting close to completion. Pismo Ave. will receive a
slurry seal in front of the project prior to final.

333 Five Cities Drive: The Pismo RV Outlet has moved from this location and is
in the process of repairing the damage to the entrance of the Hacienda Del Sol
Mobile home Park due to movement of trailers on that portion of the road. They are
responsible for grinding the top 1.5 inches of asphalt and the fog sealing the street
from curb to curb for the length of the damaged areas.
Agenda Item: 6.E
Page 23

2 James Way (Pismo Medical Plaza): Staff reviewed and approved public
improvement plans. The applicant has applied for an encroachment agreement to
install the entrance to the project on City property. This location was previously
approved by staff.

TR 2809 (180 Ocean View): Staff reviewed and approved public improvement
plans. Final Tract Map is scheduled to be on the November 18th Council agenda.

TR 2427 (2770 Shell Beach Rd): Staff review public improvement plans for the
tract.
DEVELOPMENT REVIEW ACTIVITIES:
During the month of August, project development review staff performed plan checks on
21 single-family homes, 2 tracts, and 1 commercial project. Engineering staff issued 14
encroachment permits during the month and responded to 322 requests for information,
and performed 46 field inspections during the month.
Overtime---As of October 2008
Engineering
Government Buildings
Park Department
Streets Department
Water Department
Wastewater Department
MV Operations
- 0%
- 7%
-12%
-26%
-19%
-13%
-26%
Public Works and Engineering Total Dollar Overtime---Budget Amount:
Amount Expended
Amount Remaining
$100,200.00
$ 15,082.10
$ 85,117.90
Agenda Item: 6.E
Page 24
City of Pismo Beach
Fire Department
Matt Jenkins, Fire Chief
October 2008 Activity Report
Respectfully Submitted by: Battalion Chief Robert Lewin
Significant Emergency Incidents:

98 incidents total. Most incidents routine.
Fire Prevention:
Hacienda Mobile Home Park / Pismo Preserve Project
 CAL FIRE handcrews spent 10 days removing flammable vegetation and nonnative plants from around the perimeter of the Hacienda Mobile Home Park. This
joint project between State Parks and the City of Pismo Beach was very
successful and is complete. The cost of the project was split between the City
and the State. The cost for the project is only for reimbursement of equipment
used on the project such as chainsaws, fuel and protective equipment. The
inmate labor and supervisor costs are free and borne by CAL FIRE. The total
cost for the project to the City was $1125. (see photos)
Inspection Program
 7 - building permit reviews
 8 - planning reviews
 5 - hotel inspections (2 new, 3 reinspects)
 4 - business inspections (dry cleaners, yogurt store, suntanning store)
 1- hood inspection plan review and final balloon test
 1-preschool reinspect
 3 - residential care facility inspections (1,final 2 site visits)
 1-weed abatement site visit
 2-public education school programs (300 kids)
Event Inspections
 October 18th Clam festival
 October 24-26th Jubilee By the Sea
Agenda Item: 6.E
Page 25
Education Program – Station Personnel
 October 9th Burn Relay at Shell Beach Elementary to raise funds for the Alisa
Ann Rusch Burn Foundation. Pismo Beach Firefighters Association donated
$500.
 October 10th Open House for Shell Beach station for tours from Shell Beach
Elementary.
 October 12th The City to Sea Run through Shell Beach and ending at Dino Cave
Park.
 October 12th Shell Beach Elementary Fall Festival at the school.
 October 15th Public Education program at New Life Church Preschool
 October 25th Pumpkins on the Pier
 October 30-31 Preschool children from Happy Time preschool visited the fire
station and police station. (see photos)
 October 31 Fall Family Festival at New Life Church
Fire Safe Council
 Attended countywide Fire Safe Council Meeting on Pismo Heights project.
 Grant to be awarded soon for hiring fire goats to reduce fuels around Pismo
Heights
Administration:




Participated in the FEMA evaluated Nuclear Emergency Drill at the City EOC
Continue to review Shell Beach Road Improvement project
Reviewed the Price Canyon General Plan Study for impacts on fire protection
Reviewed Baker Project
Training:
Regular training drills were held at all stations.
Engineer Pacheco attend a Rescue Systems Course in Anaheim.
Captain Howard was on a temporary assignment to the State Fire Academy for
six weeks as an adjunct instructor.
 Station personnel trained on Emergency Worker Exposure Control procedures
for a nuclear incident.



Agenda Item: 6.E
Page 26
Statistics:
Incident Summary Report
Number of Calls
0
65
4
0
1
1
7
%
0.00%
66.33%
4.08%
0.00%
1.02%
1.02%
7.14%
9
1
0
9
0
1
98
9.18%
1.02%
0.00%
9.18%
0.00%
1.02%
100.00%
Type of Incident
Debris
Emergency Medical
Fire Alarms
Fire Menace Standby
Flooding
Gas Leak
Other
Public Service
Assistance
Smoke Check
Structure Fire
Traffic Collision
Vehicle Fire
Wildfire
Incidents by City Response Area
Medicals
5
3
9
0
2
9
8
7
9
6
7
Other
1
1
3
2
6
3
8
1
1
3
4
%
6.12%
4.08%
12.24%
2.04%
8.16%
12.24%
16.33%
8.16%
10.20%
9.18%
11.22%
Total
98
100.00%
Descriptive
Palisades
Spyglass
Shell Beach Village
Mattie Rd
Shorecliff
Downtown
Heights
Ventana
Trailer Parks
Five Cities Dr
James Way
Area
A
B
C
D
E
F
G
H
I
J
K
Agenda Item: 6.E
Page 27
Agenda Item: 6.E
Page 28
PISMO BEACH POLICE DEPARTMENT
MONTHLY REPORT- October 2008
1. On October 1st PBPD officers escorted a team of 65 disabled war veteran
bicyclists into town. The team was bicycling from San Francisco to Los Angeles,
and spending the night in Pismo Beach as a rest stop. On October 2nd, PBPD
and CalFire officers provided an escort out of town for the team. The kids at
Shell Beach Elementary School did a great job in supporting these veterans.
The kids were lined up along Shell Beach Road, each waving an American flag
and shouting "U-S-A" as the bicyclists rode past.
2. On October 14th, the Chief and Commander attended the annual FBI Barbecue
held in Santa Maria.
3. On October 16th the Chief attended a department head luncheon with one of the
top finalists for the Chief's position, and later spent time in a one-on-one meeting
with him at the police station.
4. During the month of October, the Police Department's Citizen Volunteer Patrol
members contributed 92 hours in voluntary service to the Police Department.
Since their inception they have contributed nearly 7500 hours of service.
Several CVP members have opted to receive training in, and are now authorized
to, enforce handicap zone parking violations. Thus far they have averaged
about 3 handicap violation citations a month.
5. The Police Department provided extra staffing for the annual Clam Festival in
anticipation of large crowds due to warm weather. Traditionally this has been a
very problem-free event from a public safety perspective.
6. On Thursday evening, October 16th, Officer Julee VanDusen was honored by
the International Footprinter's Association at their monthly meeting in Grover
Beach. Julee was recognized for her outstanding leadership, and for the
excellent work she has performed as one of the department's Field Training
Officers. Julee was also selected as the Pismo Beach Police Department's
Employee of the Quarter for the 3rd Quarter of 2008.
7. The Chief and Commanders attended the Beachcomber stairs dedication on
Friday, October 17th.
8. On October 19th and 20th police department personnel completed quarterly
firearms range training, utilizing the services of the San Luis Obispo County
Sheriffs Range.
Agenda Item: 6.E
Page 29
9. On October 23rd, the Chief met with the third Police Chief candidate, gave him a
tour of the police station, as well as a briefing on the state of the department.
10. Police Department members participated in Thursday's county-wide FEMA
disaster drill.
11. Happy Times pre-school children once again Trick-or Treat'ed at the Police
Department on October 30 and 31.
12. The Police Department once again hosted a booth and equipment display at the
International Footprint Association's Cops & Kids Field Day which was held on
Sunday, November 2nd at Soto Park in Arroyo Grande.
13. Conditional job offers have been made to a candidate for our full time Dispatcher
vacancy, and to another candidate for a part-time Dispatcher vacancy. If both
candidates successfully complete the remaining pre-employment tests (medical,
and psych. exam) they could be hired by late November.
TRAINING SUMMARY
10/19 & 10/20: All officers attended a firearms training session in San Luis
Obispo.
10/17: Sherry Lange attended the quarterly CALEA CalPac conference.
10/17: Officer Kyle White attended the third of five Leadership Development
Program sessions through Alan Hancock College.
10/24-10/24: Officer Greg Roach attended Officer Safety and Field Tactics
training through CSTI.
10/20-10/30; Detective Chris Trimble attended a Homicide Investigation Course
hosted by Cal State University, Sacramento.
10/28-10/30: Officer Alan Darrow attended a Field Training Officer Update course
through Alan Hancock College.
CRIME STATS AND ANALYSIS
See attached reports.
OVERTIME & SALARY
Total OT Budgeted FY 07/08
Total OT Spent YTD
Percentage OT Spent YTD
Total Salary Budgeted FY
Total Salary Spent YTD
Percentage Salary Spent YTD
=
=
=
$155,000
$ 38,595
25%
=
=
=
$2,278,569
$ 751,910
33%
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