Complete Exhibitor Prospectus (includes all forms and

DEDICATED TO HELPING BUSINESS
ACHIEVE ITS HIGHEST GOALS.
NBAA 21st Annual
Schedulers & Dispatchers
Conference
Exhibitor Prospectus
January 26 – 29, 2010
San Antonio, Texas
Henry B. Gonzales Convention Center
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The 21st Annual Schedulers and
Dispatchers Conference, hosted by the
National Business Aviation Association
(NBAA) January 26 - 29, 2010 will be
at the Henry B. Gonzales Convention
Center in San Antonio, Texas. The NBAA
Schedulers & Dispatchers Conference
provides NBAA Associate Members an
opportunity to meet those individuals
directly responsible for the scheduling and
dispatching of aircraft from various-sized
corporate flight departments throughout
the world. Be a part of the 2010
Conference and guarantee your placement
in the lottery. The Lottery Deadline is
October 2!
6’ TABLE TOP EXHIBIT
ALLOWED
FLEX TABLE TOP EXHIBIT
ALLOWED
YOUR NAME
HERE
FLOOR UNIT
NOT ALLOWED
YOUR NAME HERE
New this year exclusively
for Exhibitors
Pre-Conference Exhibitors Meeting
Tuesday, January 26, 2010
5:15 pm – 6:00 pm (location TBD)
The Schedulers and Dispatchers Conference
Committee and NBAA will host an informative
Pre-Conference Exhibitors Meeting prior to
the Welcome Reception. Attendance by at
least one representative from each Exhibiting
company is strongly encouraged. We will
briefly review important information for the
week and highlight key events and Exhibitor
opportunities. We want you to be fully
informed and prepared to gain the most you
can from your conference and your exhibit
time. Questions are encouraged whether
openly or privately during Q&A.
Each Exhibitor must be an active NBAA
Member and is allowed one booth space. If a
company holds multiple active memberships
with NBAA, they may purchase booths for each
membership they hold. A company holding
multiple memberships and that requests
multiple booths may request that those booths
be next to each other. This does not mean
that the booths may be linked together. The
dividing pipe and drape between the two
booths must remain in place and the booth
structures may not extend from one booth to
the next. Each booth must remain separate
from the booth next to it. NBAA reserves the
right to deny space to any Company whose
products and/or services are not relevant.
NBAA makes every effort to accommodate
each Exhibitor’s preferred location. If, however,
all Booth choices indicated by Exhibitor have
been allocated, NBAA will assign the best
available space. All Exhibit Applications must
be accompanied by payment in full.
NBAA Schedulers & Dispatchers
Conference 2010 Exhibitor Rules
& Regulations
TYPES OF EXHIBITS
Exhibit displays will be limited to products
or services directly involved with scheduling
and dispatching business aircraft. A total of
378 exhibit spaces are available, with each
consisting of one 10’ by 10’ tabletop space.
This is strictly a Tabletop Show – no fullheight displays of any kind will be allowed
on the exhibit floor. All display materials
and demonstrations must be confined to the
limits of the Exhibitor’s purchased display
space. Therefore it cannot exceed the 8
foot high drape. Exhibitors in violation of
the tabletop rule will be required to make
adjustments on-site at their expense and will
not be eligible for the Priority-One, Two or
Three Lotteries in 2011.
PRIORITY FOR SPACE ASSIGNMENT
Priority-One Exhibitors are those Companies
who have exhibited at the NBAA Schedulers &
Dispatchers Conference on a continuous basis
for over eight years, and whose applications
and payments are received by October 2, 2009.
Space assignments for Priority-One Exhibitors
will be determined by lottery drawing.
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social events, continental breakfasts,
lunches, morning and afternoon energy
breaks, and the Thursday, January 28, 2010
evening event near the convention center).
Priority-Two Exhibitors are those Companies
who have exhibited at the NBAA Schedulers &
Dispatchers Conference on a continuous basis
for between five and eight years, and whose
applications and payments are received by
October 2, 2009. Space assignments for
Priority-Two Exhibitors will be determined by
lottery drawing.
EXHIBITOR ON-SITE BOOTH
DISPLAY RULES
• All booths must be set-up by 2:00 pm
Tuesday, January 26, 2010
• All booths must be table-top displays
• Only 2 banner stands are allowed per
booth space
• Any banners stands or other signage
higher than the 3-foot side drape must be
placed 4 feet back in the booth so it does
not block site lines to the next booth
• Nothing in the booth may be over 8 feet
high - the height of the pipe & drape
• NBAA Schedulers & Dispatchers
Conference’s is business casual attire both
on the exhibit floor and in the sessions
• No balloons of any type are allowed in
the booth
• No Piñatas are allowed in the booth
• No Sounds to entice people to your booth
are allowed (i.e. horns, whistles, bells, etc.)
• No alcohol allowed in booths
• No give-aways or props at booths can
be flown in the exhibit hall (i.e. paper
airplanes, balls, etc.)
• Exhibitors may not hold prize drawings
during session times; they may only be
held during the designated exhibit hours,
continental breakfasts or breaks
• Exhibitors may not teardown prior to
5:00 pm on Thursday, January 28, 2010
• Exhibitor photos may not be taken from
ladders or stop the flow of aisle traffic
• Exhibitors may not distribute materials
Booth-to-Booth or outside of their
assigned Exhibit Space
Priority-Three Exhibitors are those Companies
who have exhibited with NBAA but for less than
five years and whose applications and payment
are received by October 2, 2009. Priority-Two
Exhibitors will be placed after Priority-One
qualifiers have been assigned space. Space
assignments for Priority-Three Exhibitors will be
determined by lottery drawing.
Priority-Four Exhibitors are those Companies
who have not exhibited with NBAA in the
past and whose applications and payment are
received by October 2, 2009. Priority-Four
Exhibitors will be placed after Priority-One,
Priority-Two and Priority Three qualifiers have
been assigned space. Space assignments for
Priority-Four Exhibitors will be determined by
lottery drawing.
Priority-Five Exhibitors are those companies
whose applications and payments are
received after the October 2, 2009 deadline.
Priority-Five Exhibitors will be placed once
Priority-One, -Two -Three and Four Exhibitors
have been assigned, space permitting.
Priority-Five Exhibitors will be placed in the
order in which their applications are received.
BOOTH PRICE
NBAA Members Only:
One 10’ by 10’ booth $1950
BOOTH SPACE CONFIRMATION
CANCELLATION POLICY
Priority One, Priority Two, Three and Four
Exhibitors will be notified of booth placement
no later than November 12, 2009.
NBAA has a long-standing policy of no
refunds for cancellations at any time. Due to
the increasing demand for booth space at
the Schedulers and Dispatchers Conference,
Exhibitors must pay in full in order to retain
exhibit space. If NBAA does not receive
complete payment by the stated deadlines, the
Association will assume that the Exhibitor has
canceled the space.
BOOTH SPECIFICATIONS
Booth spaces will consist of one 10’ by 10’
tabletop display. Please remember this is
strictly a tabletop show. This year’s colors are
red, white and blue. The carpet will be blue
inside the booth as well as the aisle carpet.
The booth price includes:
Note: If Exhibit Space in the Henry B. Gonzales
Convention Center is not occupied by
2:00 pm on Tuesday, January 26, 2010, NBAA
Management will consider it canceled by the
Exhibitor. If Exhibit Space remains unoccupied
at the 4:00 pm walk-through of the Henry B.
Gonzales Convention Center on Tuesday,
January 26, 2010 NBAA Management will use
such space as it deems appropriate. This rule
must be strictly enforced, since lateness in
setting up causes difficulties with cleaning crews
and jeopardizes the Welcome Reception and
the opening of the Exhibits. If additional time is
required for set-up, please contact Dina Green at
NBAA (202) 783-9357 or dgreen@nbaa.org.
• 8’ High Back Drape (red, white and blue)
• 3’ High Side Rail (red)
• One 6’ or 8’ Draped Table – Exhibitors
Choice (red)
• One wastebasket
• Two Plastic Side Chairs
• One 7” by 44” One-line booth
identification sign with the Company
name and booth number.
• One 10’ by 10’ carpet (blue)
• Basic Electrical package which includes
a 500 watt outlet.
• One Conference Registrations (includes
entrance to all scheduled seminars and
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can from your conference and your exhibit
time. Questions are encouraged whether
openly or privately during Q&A.
ADDITIONAL BADGES
One Conference registration is included with
the booth price. Additional personnel badges
will be $425 per badge. This allows admission
to all scheduled seminars and social events.
Once your booth space is confirmed, you will
receive information on registering your exhibit
booth personnel online.
Exhibits Open: 6:00 pm – 8:30 pm
Welcome Reception is located in the
Exhibit Hall
Wednesday, January 27, 2010
Exhibits Open: 10:00 am – 5:30 pm
All Exhibitors are invited to lunch. (Exhibit hall
closed from 12:00 noon – 1:00 pm for lunch)
INSTALLING &
DISMANTLING EXHIBITS
To ensure orderly and efficient installation,
operation and removal of Displays and to
eliminate confusion, NBAA Management has
designated Freeman and other firms (listed
in the Exhibitor Service Kit to be distributed
in mid-November 2009), as official service
contractors. NBAA Management holds these
firms responsible for quality service and
fair prices and will intercede on behalf of an
Exhibitor in the event of faulty work or unfair
charges. NBAA Management encourages all
Exhibitors to place orders with these firms
unless a permanent arrangement has been
established with a display house or outside
contractor to set-up and dismantle Exhibits.
There will be an Ice Cream Social and
Dedicated Exhibit Time from 2:30 pm – 3:30 pm.
Thursday, January 28, 2010
Exhibits Open: 8:00 am – 5:00 pm
All Exhibitors are invited to lunch. (Exhibit hall
closed from 11:30 am – 1:00 pm for lunch)
There will be a specially designated Exhibit
Time from 2:30 pm – 4:00 pm during the
afternoon break.
Tentative Conference Agenda
Monday, January 25, 2010
7:30 am – 8:00 am Continental Breakfast and
Registration for SPDP Classes
Move-In Schedule:
Move in for the Henry B. Gonzales Convention
Center is Monday, January 25, 2010 from
12 noon to 5:00 pm and continues Tuesday,
January 26, 2010 from 8:00 am until 2:00 pm.
All Exhibits must be set and in place by 2:00
pm on Tuesday, January 26, 2010.
8:00 am – 5:00 pm Dispatch Recurrent
Program - 2 day course
Tuesday, January 26, 2010
7:30 am – 8:00 am Continental Breakfast and
Registration for SPDP Classes
8:00 am – 5:00 pm SPDP/PDP Class
Getting the Most Out of Your Training Dollars (L4)
“NEW” Move-Out Schedule:
New this year, move out for the Henry B.
Gonzales Convention Center will begin at 5:00
pm, Thursday, January 28, 2010. Teardown
must be completed by 10:00 pm. Please note
the NBAA evening networking event begins at
7:00 pm allowing 2 hours for tear down and a
chance to freshen up. Specifically sessions of
interest to exhibitors have been scheduled for
Friday morning to provide even more value
to your conference experience. We encourage
you to participate.
8:00 am – 5:00 pm SPDP/PDP Class
Aircraft Capacity Utilization & Flight
Operations (FO4 & FO5)
8:00 am – 5:00 pm SPDP/PDP Class
Value Proposition Analysis for Corporate
Aviation (BM1)
8:00 am – 1:00 pm Schedulers & Dispatchers
6th Annual Golf Tournament
2:00 pm – 3:00 pm Catering Working
Group Meeting
4:00 pm – 5:00 pm Ambassador Meeting
Exhibitors found in violation of the NBAA
Rules & Regulations, as outlined in this
brochure, will forfeit placement at next year’s
Conference.
5:15 pm – 6:00 pm First-Time Attendee Meeting
5:15 pm – 6:00 pm Exhibitor Pre-Conference
Meeting
6:00 pm – 8:30 pm Welcome Reception in
Exhibit Hall
DISPLAY HOURS
Tuesday, January 26, 2010
Pre-Conference Exhibitors Meeting
5:15 pm – 6:00 pm (location TBD)
Wednesday, January 27, 2010
7:30 am – 8:00 am Continental Breakfast
8:00 am – 10:00 am Opening General Session
All exhibitors are encouraged to attend.
The Schedulers and Dispatchers Conference
Committee and NBAA will host an informative
Pre-Conference Exhibitors Meeting prior to
the Welcome Reception. Attendance by at
least one representative from each Exhibiting
company is strongly encouraged. We will
briefly review important information for the
week and highlight key events and Exhibitor
opportunities. We want you to be fully
informed and prepared to gain the most you
10:00 am – 10:30 am Break in Exhibit Hall
10:30 am – 11:45 am Sessions (Exhibitors are
welcome to attend; a more detailed schedule
will be available in September)
11:45 noon – 1:15 pm Lunch
(All Exhibitors are invited)
1:15 pm – 2:30 pm Workshops (Exhibitors
are welcome to attend; a more detailed
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loss, theft, damage, injury or destruction,
or for loss of good will (whether or not in
relation to any property). The Exhibitor
understands that neither NBAA, Freeman nor
the Henry B. Gonzales Convention Center
maintain insurance covering the Exhibitor’s
property and it is the sole responsibility of
the Exhibitor to obtain such insurance. It is
suggested that Exhibitors obtain insurance
covering such losses as theft and damage
to property. Exhibitor assumes entire
responsibility, and by requesting to exhibit,
thereby agrees to protect, indemnify defend
and hold NBAA, Freeman and the Henry
B. Gonzales Convention Center and the
affiliates and subsidiaries of each harmless
from and against any and all claims, losses,
injuries and damages to persons or property,
governmental charges or fines and attorney’s
fees arising out of or caused by Exhibitor’s
installation, removal, maintenance,
occupancy or use of the exhibition premises
or any part thereof, or any part thereof,
or arising out of or caused by Exhibitor’s
participation in the exhibition activities.
schedule will be available on the web site in
September)
2:30 pm – 3:30 pm Ice Cream and Networking
Social in the Exhibit Hall
3:30 pm – 5:30 pm Workshops (Exhibitors
are welcome to attend; a more detailed
schedule will be available on the web site in
September)
Thursday, January 28, 2010
8:00 am – 8:30 am Continental Breakfast in
Exhibit Hall
8:30 am – 9:45 am Sessions (Exhibitors
are welcome to attend; a more detailed
schedule will be available on the web site in
September)
9:45 am – 10:15 am Break in Exhibit Hall
10:15 am – 11:30 am Sessions (Exhibitors
are welcome to attend; a more detailed
schedule will be available on the web site in
September)
12:00 noon – 1:00 pm Lunch featuring Ed
Bolen, NBAA President & CEO, Scholarship
presentations and SPDP award presentations
(All Exhibitors are invited)
1:00 pm – 2:30 pm Sessions (Exhibitors
are welcome to attend; a more detailed
schedule will be available on the web site in
September)
Certificate of Insurance
All Exhibitors are required to provide NBAA
with a Certificate of Insurance evidencing
Commercial General Liability and Workers’
Compensation and Employers Liability prior
to event set-up. The certificate must be issued
from an insurance company that has A.M.
Best ratings of at least A – (VII) or better.
2:30 pm – 4:00 pm Break in Exhibit Hall
4:00 pm – 5:15 pm Workshops (exhibitors
are welcome to attend; a more detailed
schedule will be available on the web site in
September)
6:30 pm – 10:00 pm Evening Event
(All Exhibitors are invited)
Certificates of Insurance must be provided
to NBAA by December 17, 2009. Certificates
should be sent to:
Friday, January 29, 2010 (No Exhibits)
8:30 am – 9:00 am Continental Breakfast
NBAA
Attn: Dina Green
1200 18th Street, NW, Suite 400
Washington, DC 20036-2527
Tel: (202) 783-9357
Fax: (202) 862-5552
E-mail: dgreen@nbaa.org
9:00 am – 10:15 am Sessions (Exhibitors are
welcome to attend; a more detailed schedule
will be available on the web site in September)
10:15 am – 10:30 am Break
10:30 am – 11:45 am Sessions (Exhibitors
are welcome to attend; a more detailed
schedule will be available on the web site in
September)
General Information
12:00 noon – 2:00 pm Grand Prize Luncheon
(All Exhibitors are invited)
HOTEL INFORMATION
San Antonio Marriott Rivercenter
101 Bowie Street
San Antonio, TX 78205
(800) 648-4462
Single rate: $179; Double rate: $199
Cut-off Date: January 4, 2010
Liability
Exhibitor is solely responsible for the
safeguarding of materials, equipment and the
display at all times. General security will be
employed by NBAA when the exhibit hall is
closed, but neither the NBAA, Freeman nor
the Henry B. Gonzales Convention Center will
be responsible for any loss, theft, damage,
injury or destruction of Exhibitor’s property
or the property of its agents or employees, by
or from any cause whatsoever, and Exhibitor
expressly releases NBAA, Freeman, the Henry
B. Gonzales Convention Center and their
respective officers, employees, members
and agents from any and all claims for such
San Antonio Marriott Riverwalk
711 Riverwalk
San Antonio, TX 78205
(800) 648-4462
Single rate: $179; Double rate: $199
Cut-off Date: January 4, 2010
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Grand Hyatt San Antonio
600 East Market Street
San Antonio, TX 78205
(210) 224-1234
Single/Double Rate $209.00
Cut-off Date: December 25, 2009
NBAA events and Seminars conclude by 8:30
pm on Tuesday, 5:30 pm on Wednesday, 10
pm on Thursday and 2:00 pm on Friday.
The Hilton Palacio del Rio
200 South Alamo Street
San Antonio, TX 78205
(210) 222-1400
Rate $186
Cut-off Date: December 25, 2009
All Exhibitors are invited to participate in
Friday’s “Grand Prize Luncheon” by donating a
prize or gift to be given away during lunch. For
those who have not participated before, and as
a refresher for the veterans, the process is:
GUIDELINES FOR THE
GRAND PRIZE LUNCHEON
During the show, please collect business cards
from the Attendees as they visit your booth.
Prior to lunch on Friday, please select four
of those cards (one for the winner and three
extra in the event your original winner is not
present or has already won something). Our
rules require that you must be present to win.
As Attendees finish lunch, we will assemble
all participating companies in alphabetical
order at the stage. One representative from
each company will come to the podium and
announce their winner: Once the winner
is identified, the company representative
will step off the stage to present the winner
their prize. Exhibitors are asked to submit
a description of their prize to Dina Green
(dgreen@nbaa.org) no later that January 8,
2009, and should bring their prize along with
them to the lunch on Friday.
SECURITY
NBAA will hire security services during the
hours the exhibits are closed. However,
in doing so, NBAA assumes no liability for
providing this service. It remains the ultimate
responsibility of Exhibitors to protect their
property, and it is suggested that Exhibitors
obtain insurance covering such losses as theft
and damage to property.
CHILDREN
NBAA Schedulers & Dispatchers Conference is
a business event. Children under 12 are never
permitted on the Exhibit Floor – under any
circumstances. Children ages 12 to 18 will be
permitted into the Exhibit Hall during official
Exhibit hours only, provided that they register,
pay appropriate fees and are accompanied by
an adult at all times. NBAA will not be held
responsible by or for any cause whatsoever.
• Exhibitors may contribute only 1 prize
per company.
• All paid Attendees, as well as Exhibitors,
are eligible to participate in the drawing.
• Attendees may win only one prize during
this event.
• Attendees may not refuse any gift in
order to wait to win another prize of their
preference.
FOOD AND BEVERAGE SERVICE
Food and Beverage service in the Henry B.
Gonzales Convention Center is available
exclusively from:
The RK Group
catering@therkgroup.com or (210) 225-4535
FIRST-TIME ATTENDEE OR VETERAN?
Exhibitors may provide bite size food samples
(2 ounces or less) of their individual brand-name
products. The serving of generic products (i.e.
popcorn, cookies, coffee, bottled water, hard
candies etc.) by exhibitors for the purpose of
drawing attention to their booth is permitted
only when the product being served is
purchased from the exclusive caterer.
Whether you are a First-Time Attendee
or a Veteran Attendee, there are great
opportunities for you to become involved in
one of NBAA’s most successful conferences.
Exhibitors who have attended past
conferences are invited to participate in the
Ambassador Volunteer Program. Ask anyone
who’s been to the Schedulers & Dispatchers
conference: our volunteers are the key to our
success! With over 2000 Attendees expected
this year, it is even more vital that we have your
help. Take advantage of this opportunity and
help give back to the conference by answering
“YES” during the registration to be an
Ambassador Volunteer.
SHIPPING
The Henry B. Gonzales Convention Center
is unable to accept any goods shipped to
their facility by exhibitors. Please refer to the
Exhibitor Service Kit (to be distributed midNovember 2009) for shipping information. DO
NOT SHIP DIRECTLY TO THE CONVENTION
CENTER UNTIL THE DESIGNATED RECEIVING
DATE THAT WILL BE IDENTIFIED IN YOUR
EXHIBITOR PROSPECTUS.
GOLF TOURNAMENT
This year’s Schedulers & Dispatchers Golf
Tournament will be held on Tuesday, January
26, 2010 in the morning. There is ample time
for exhibitors who wish to participate in the golf
tournament to set up their booths. Exhibitors
may set up on either Monday afternoon or
Tuesday (before 2 pm).
EXHIBITOR HOSPITALITY EVENTS
NBAA requests that Exhibitors not schedule
hospitality events during any NBAA published
event or prior to 7:00 pm on show days.
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SHOW PROGRAM AND DIRECTORY OF
EXHIBITING COMPANIES LISTINGS:
The Quarry Golf Course
444 East Basse Road
San Antonio, TX 78209
210 824-4500
The Schedulers & Dispatchers Show Program
and Directory of Exhibiting Companies
contains information about exhibits, sessions
and social gatherings. Exhibitors are provided
one complimentary listing per Booth Space.
Additional listings are available for $250.
Exhibitors are listed alphabetically in both the
print and online editions of the Show Program
with their Booth number, company address,
phone and fax, web and email address and
a 50-word description of the Company’s
products or services, as well as a maximum of
five Buyer Guide categories per Exhibitor.
Tuesday, January 26, 2010
8:00 am shot gun start
Cost per player $85.00 includes golf, cart,
range balls, Continental Breakfast and lunch
Evening Networking EVENT
This year’s evening networking event is on
Thursday, January 28, 2010 and is included
in your registration fee. Prepare yourself
again for the best networking opportunity
available during this years conference.
Following the success of the 20th anniversary
celebration and in the spirit of Texas, this
year we will continue the tradition of an
entertaining evening (Texas Style – A BIG
PARTY) conveniently located in the host
hotel. Everyone is strongly encouraged to
attend this event.
Exhibitors will be sent information on
accessing their directory listing with their
booth confirmation. Each exhibiting company
is responsible for entering and reviewing their
Company’s Show Program information online
by December 4, 2009 to ensure inclusion
in the print edition of the Show Program.
For additional information about the Show
Program, please contact NBAA’s Dina Green at
(202) 783-9357 or dgreen@nbaa.org.
CAR RENTAL
NBAA Members save
an additional 10%
through Enterprise
Rent-A-Car. At home or away, at a General
Aviation or commercial airport, Enterprise
has the right car, truck, van or SUV to
meet your needs. With Enterprise, you will
enjoy great savings on more than 550,000
vehicles. Plus, on average, Enterprise’s rates
at airports are up to 20% lower than other
rental car companies. And with more than
5,500 neighborhood and airport locations,
you’re sure to find a location near you. To take
advantage you must book through
www.enterprise.com, using the special NBAA
discount number NA16100. Pick Enterprise.
We’ll Pick You Up.®
ADVERTISING IN THE SHOW
PROGRAM AND DIRECTORY
With the success of the NBAA Schedulers
& Dispatchers Show Program and Directory
of Exhibiting Companies don’t miss yet
another opportunity for your Company
to be recognized at the Show. Become an
advertiser. Distributed to each Attendee at
the Conference with their credentials, the
Directory includes pertinent information
relative to Exhibits, seminars, social
gatherings and other events. The Directory
is helpful in familiarizing visitors with the
happenings at the 21st Annual Schedulers &
Dispatchers Conference:
Four-color cover position.......................... $3500
Full-page, four color,
run of book.............................................. $2200
Full-page, black-and-white,
run of book.............................................. $1500
Half-page, four color,
run of book.............................................. $1300
Half-page, black-and-white,
run of book.............................................. $1050
Belly Band.................................................. $4500
PHOTO USE PERMISSION
Any person who attends an NBAA Convention,
Conference, Seminar, or other program grants
permission to NBAA to use and publish
his or her image or likeness collected in
connection with the program for any usual and
customary purpose of the NBAA, including
advertisements for NBAA and its programs.
NBAA SCHEDULERS
PROFESSIONAL DEVELOPMENT
PROGRAM (SPDP) COURSES
For more information on purchasing
advertising in the Schedulers & Dispatchers
Directory contact Melissa Murphy at
(785) 856-5111, via fax to (785) 856-5112, or
via E-mail to mmurphy@nbaa.org. Insertion
order forms are available on the website at
www.nbaa.org/seminars.
Exhibitors are invited and encouraged to
attend any of the three NBAA SPDP Courses
that are being held in conjunction with the
NBAA 21st Annual Schedulers & Dispatchers
Conference. These classes are an additional
cost of $475 each over and above the cost
of exhibiting at the conference. Detailed
information about these events and online
registration will be made available on the
NBAA web site at www.nbaa.org/seminars.
Insertion Orders must be received no later
than December 4, 2009. Artwork must
be received by December 11, 2009. Send
Insertions Orders, artwork and payments to
Dina Green at dgreen@nbaa.org, via fax to
(202) 862-5552 or 1200 Eighteenth Street NW,
Suite 400 Washington, DC 20036-2527.
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NBAA2009 Exhibiting Companies
121 Inflight Catering
3M Company
A Elegant Int’l. Limo
Abilene Aero - Lubbock Aero
ACCESS Assistance
AC-U-KWIK / Aircraft
Bluebook
Administracion De Servicios
Aeronauticos Corporativos
S.A. De C.V.
Aero Charter, Inc.
AeroPremier Jet Center
Air BP
Air BP Aviation Services
Air Chef Holdings, LLC
Air Gourmet, Inc.
Air Green
Air Partner, Inc.
Air Routing Flight Manager
Air Routing Fuel
Air Routing International, LP
Air Support A/S
Aircraft & Turbine
Support, Inc.
Airline Ground Schools, Inc.
Airnav LLC
Airtel Plaza Hotel &
Conference Center
Alaska Aerofuel, Inc.
Alerion
Ambassador Aviation
America Jet at SLN
American Airports
Corporation
AMSTAT INC
Arcadia Aviation
ARG/US (Aviation Research
Group U.S., Inc.)
ARINC, Inc.
Arrow Energy, Inc.
Ascent Aviation Group, Inc.
ASI Group
ASI Jet Center, Inc.
Atlantic Aviation Corporation
Aurora Jet Center (Metal
Innovations Inc. Company)
AVCARD Div. of Kropp
Holdings, Inc.
Avcenter, Inc.
Avflight Willow Run Corp.
Avfuel Corporation
AVGROUP, INC.
Aviation Information Services
Aviation Integration, LLC
Aviation Services Network
Avinode
Avitat Boca Raton
Avitat Westchester
AvPORTS
Avsurance Corporation
B. E. Princess/Princess
Liquors Inc.
Bangor International Airport
Banyan Air Service
Baseops World Fuel
Batten International Airport
Bellingham Aviation Services
Black Canyon Jet Center
Bradley Pacific Aviation
Bridgeford Flying Services
Burrows Aviation, LLC
Business Air Center
Business Jet Access
Business Jet Center - Oakland
Camp Systems International
Carey International Business Aviation
Castle & Cooke Aviation
Services, Inc.
CaterLink
Central Coast Aviation
Services Inc.
Central Coast Jet Center LLC
Chaparral, Inc.
CharterX Corp.
Chesterfield County Airport
Chevron Corp. Aviation
Services
Chevron Global Aviation
Chicago Jet Group
Cirrus Flight Operations
Clay Lacy Aviation
CodeForward Software
Colt International, Inc.
Commonwealth Worldwide
Chauffeured Transportation
Computing Technologies for
Aviation (CTA)
ConocoPhillips
Corporate Air LLC
Corporate Angel Network Inc.
County of San Bernardino
Cutter Aviation Phoenix
Data Transformation
Corporation
Davis Flight Support
DB Aviation, Inc.
Deer Horn Aviation Ltd. Co.
Avion Flight Centre
Del Monte Aviation
Delta AirElite Business
Jets, Inc.
Denver AirCenter
Denver JetCenter
Determan Brownie, Inc.
Dubuque Regional Airport &
Dubuque Jet Center
Duncan Aviation, Inc.
DuPage Flight Center
Edward D. Burry Ltd.
Einarson Flying Service
Elite Aviation
Elliott Aviation, Inc.
Emergency Airlift
EmpireCLS Worldwide
Chauffeured Services
Everest Aviation
Resources LLC
ExcelAire Service LLC
Executive Aircraft Catering
Executive Controller /
Charter Hub
Executive Fliteways, Inc.
Executive Jet Management
ExpressJet Services LLC
Exxon Mobil Corporation
FAA
FACTS Training
FalconTrust Air at
Kendall-Tamiami Airport
FAM International
Logistics, Inc
Fargo Jet Center
FBO Manager
First Aviation Services, Inc.
First Class Cars Ltd.
First Class Caterers, Inc.
Fivestar Gourmet
Flight Explorer
Flight Trak, Inc.
Flightline First
FlightPak
FlightSafety International
FlightWorks
Flite Line Services, Inc.
Fliteport
Flower Aviation
FltPlan.com
Flygprestanda AB
Fortis Riders
Front Range Airport
FuelerLinx
Future Leaders of Business
Aviation
G3 Visas & Passports
Galaxy Air Services FBO
Galaxy Aviation
Galvin Flying Services, Inc.
Gama Aviation Inc.
Gander Aviation
Gander International Airport
Garsite/Progress LLC
Global Aviation, Inc.
Global Ground Transport
GlobalAir.com
Go Rentals
Gourmet Inflight Catering
Grob Aerospace
Harrods Aviation Ltd.
Hawker Pacific Pty. Ltd.
Helibellule
High Plains Pizza Inc.
Hill Aircraft & Leasing Corp.
Honeywell International,
Global Data Center
Horizon Business
Concepts, Inc.
Houston Executive Airport
Services, LLC
Hunt and Palmer PLC
ICCS Mexico & Latin America
Imperial Oil Aviation
Indy Aero LLC
Infinity Aviation Group
In-Flight Crew
Connections, LLC
8
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8/4/09 5:28:41 PM
Inflite Engineering
Services Ltd.
Integrated Aircraft Services
International Aircraft
Management
International Trip Planning
Services LLC
Irving Aviation
J.A. Air Center
Jackson Jet Center
Jacksonville JetPort LLC
Jeppesen Dataplan
Jeppesen Sanderson
Jeppesen UK Limited
Jet Aviation Holdings
USA, Inc.
Jet Fleet International
Jet Professionals, LLC
Jet Source, Inc.
JetDirect Aviation
JetEx Flight Support
Jets.com
Jetscape Services LLC
JetSet Global Fuel, Inc.
JetSet Media
JetSet Premier Air, Inc.
KaiserAir, Inc.
Kalitta Charters LLC
Key Air, LLC
Kilfrost, Inc
L.J. Aviation
Lake Texoma Jet Center LLC
Landmark Aviation
Le Bas International
Limolink, Inc.
London Biggin Hill Airport
M & N Aviation, Inc.
M/S Quick Aviation Services
Pvt. Ltd.
Mac Dan Aircraft Service.
Maguire Aviation Group
Maine Aviation Corp.
Manassas Regional Airport
Mariah Fuels Ltd.
Martin Management Group
Martin State Airport
Massachusetts Port Authority
McClellan Jet Services
McCreery Aviation
Company, Inc.
MedAire, Inc.
Meridian Teterboro/Meridian
Air Charter
Metro Flight Services
Metro North Flight Support
MGAS, LLC
Miami Executive Aviation, LLC
Millennium Aviation, Inc.
Million Air Anchorage
Million Air Burbank
Million Air Dallas
Million Air Interlink
Million Air New Orleans
Million Air Richmond
Million Air Salt Lake City
MMUFTC LLC
Monaco Air Duluth LLC
Monterey Jet Center
Montgomery Aviation, Inc.
Morristown Municipal
Airport
Multi Service Aviation U.S. Bank
National Air Transportation
Association
National Business Aviation
Association
National Jets, Inc.
NAVPAK
NetJets, Inc.
New Braunfels Aero
Service, Inc.
Northern Jet
Northwest Airport
Management LP
Ocean Air Aviation
Ocean Sky Corporate Ltd.
Odyssey Aviation Bahamas
OneSky Jets
Oxford Aviation Services Ltd
Pacific Coast Forecasting
Page Avjet Fuel Co., LLC
(PAFCO LLC)
Panorama Flight Service, Inc.
PASSUR / Megadata
Pegasus Elite Aviation, LLC
Pentastar Aviation LLC
Phoenix-Mesa Gateway
Airport
Pinnacle Operations
Pontarelli Companies
Limousine Service
Port City Air, Inc.
Preferred Jet Center
Premier Charter Network, Inc.
Premier Charter, Inc.
Premier Jet
Professional Flight
Management
ProJet Aviation
Queensmith
Communications Corp.
RAW, Inc.
Rectrix Aviation and
Aerodrome Centers
Red Apple Aviation
Regional Jet Center
Riverhawk Aviation
Rocky Mountain
Metropolitan Airport
Rudy’s Inflight Catering, Inc.
Savoya
SeaGil Software
Company, Inc.
Segrave Aviation, Inc.
ServiceElements, Inc.
Shell Canada Products
Shell Oil Co.
Sheltair Aviation Services
Showalter Flying Service, Inc.
Signature Flight Support
Signature Flight Support
Silver Lining In-Flight
Catering
Silverhawk Aviation, Inc.
Sky Connect LLC
Sky Logistics International,
Inc. dba Pegasus Flight
Support
Skyplan Services Ltd.
Skyservice Business
Aviation Inc.
South Coast Aviation, Inc.
dba Coos Aviation
Southwest Airport
Services, Inc.
SP Aviation, Inc.
St. Paul Flight Center/Avitat
Twin Cities
Starlink Aviation
Stennis International Airport
Sterling Aviation LLC
Stevie’s Catering
Stuart Jet Center LLC
Sugar Land Regional Airport
Summit Air LLC
Sun Air Jets, LLC
Sunset Aviation
Swift Aviation Group
Syn-Tech Systems, Inc.
TAG Farnborough Airport Ltd.
Tango One Aviation, Inc.
Tastefully Yours Catering
Tavaero Jet Charter Corp.
Texas Jet, Inc.
The Air Charter Guide
The Allen Groupe
The Aviation Center
Threshold Aviation Group
Total Aerospace Services
International
Trajen FBO Network
Trans Energy USA
Travel Management
Company, Ltd.
U.S. Sedan Service, Inc.
Ultimate Jetcharters, Inc.
Unijet
United Aviation Services
Universal Aviation
Universal Weather and
Aviation, Inc.
University Park Airport
The Pennsylvania State
University
UVair
Vail Valley Jet Center
Valley Airways, Inc.
Village Catering
Vitesse Aviation Services
West Coast Charters, Inc.
West Star Aviation, Inc.
Western Aircraft, Inc.
Western Petroleum Co.
Western Shore Aviation
Women in Aviation,
International
World Fuel Services
WSI Corp.
XN Air LLC
XOJET, Inc.
9
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Exhibit Space Application
NBAA 21st Annual Schedulers & Dispatchers Conference
January 26 – 29, 2010, Henry B. Gonzales Convention Center, San Antonio, TX
Please reserve one exhibit space during the NBAA 21st Annual Schedulers & Dispatchers
Conference. Only one 10’ x 10’ booth space is permitted per NBAA Member Company.
Please Return Application To: National Business Aviation Association, Inc. Attn: Dina Green
1200 Eighteenth Street, NW Suite 400, Washington, DC 20036-2527
Tel: (202) 783-9357 Fax (202) 862-5552 E-Mail: dgreen@nbaa.org
Booth Choice(s):
1st Choice
2nd Choice
3rd Choice
4th Choice
5th Choice
6th Choice
Exhibitor wishes to be located adjacent to: Exhibitor does not wish to be located adjacent to: Although NBAA’s intent is to place Exhibitors in their requested space, it may not always be
possible due to high demand.
Booth Price:
NBAA Members Only:
One 10’ by 10’ booth: $1950
Exhibit Space Application deadline: October 2, 2009 for Priority-One, Priority-Two, Priority-Three
and Priority-Four Placement
PLEASE TYPE OR PRINT (All correspondence relating to the Exhibit should be directed to)
Company Name
Booth Sign Name (if not the same as Company Name)
Contact Person
Contact Title
Street Address
City
State
Tel
Email (required)
Fax
Zip
With this Exhibit Space Application you will receive one free entrance to the Conference. Any
additional badges will be $425 each. Once your Booth Space is confirmed, you will receive
information on registering your Exhibit Booth personnel online.
All Exhibit Space must be paid in full at the time of application. There will be no refunds for
cancellations at any time.
In signing this application/contract, Exhibitor assumes entire responsibility, and hereby agrees
to protect, indemnify, defend and hold NBAA, The Henry B. Gonzales Convention Center and
Freeman and their respective officers, employees, Members and agents harmless from and
against any and all claims, losses, injuries and damages to persons or property, governmental
changes or fines and attorney’s fees arising out of or caused by the Exhibitor’s installation,
removal, maintenance, occupancy or use of the Convention premises, or any part thereof, or
arising out of or caused by Exhibitor’s participation in Convention activities. Furthermore, the
Exhibitor agrees to abide by the Rules & Regulations for exhibiting as set forth by the National
Business Aviation Association (in its own interpretation) throughout the 21st Annual Schedulers
& Dispatchers Conference Exhibitor Prospectus.
Date Signed
Name of Exhibiting Company
Payment Method:
 Enclosed is a check in the amount of: $
 Charge my credit card in the amount of: $
Check Number:
Cardholder’s Name
Card Type:  American Express  Mastercard  Visa  Discover
Credit Card Number Expiration Date
/
Approval Signature The above application is accepted by the National Business Aviation Association, Inc. and the
following booth space is assigned (for NBAA use only):
Authorized by Dina Green, Director Registration, Meetings & Seminar Exhibits
Date
Booth Number 10
61357_MA.indd 10
8/4/09 5:28:41 PM
61357_MA.indd 11
ANCE
ST.
FIRE
EXIT
FIRE
EXIT
9'-2"
1527
1525
1523
1521
1624
1622
1620
RAMP
1400
1500 1401
FH
1402
1502 1403
1404
1504 1405
1505
1602 1503
FX
1406
1408
1410
1412
1414
1604
1506 1407
1508 1409
1510 1411
1512 1413
1514 1415
7'-8"
1418
1420
1422
1424
1426
1428
1507
1509
9'-8"
1518 1419
1520 1421
1522 1423
1524 1425
1526 1427
1528 1429
FH
1200
H2O
Closet
10'-4"
1300 1201
1301
1204
1206
1208
1210
1212
1214
1202
1304 1205
1306 1207
1308 1209
1310 1211
1312 1213
1314 1215
9'-6"
1218
1220
1222
1224
1226
1228
1302 1203
9'-6"
1318 1219
1320 1221
1322 1223
1324 1225
1326 1227
1328 1229
1303
1305
1307
1309
1311
1313
1315
1319
1321
1323
1325
1327
1329
LOADING DOCK
FX
FX
BADGE
ENTRANCE
ONLY
1606
1608
1511
1513
1612
1610
1515
1614
1618 1519
FX
1529
1626
FH
FIRE
EXIT
FX
FX
1108 1009
F&B
1122 1023
1124 1025
1126 1027
1128 1029
1008
1022
1024
1026
1028
DU
R
TE
PS
M
1000
1100 1001
1101
1004
1002
1102 1003
1104 1005
1103
1105
1107 9'-6" 1106 1007 9'-6" 1006
1109
1123
1125
1127
1129
FX
FX
901
903
905
907
909
911
913
915
919
921
923
925
927
929
FS
FX
FS
9'-6"
13'
800
FH
801
804
806
808
810
812
814
802
9'-6"
818
820
822
824
826
828
803
805
807
809
811
813
815
819
821
823
825
827
829
17'-1"
900
902
904
906
908
910
912
914
918
920
922
924
926
928
15'-7"
FIRE
EXIT
FX
FX
701
703
705
707
709
711
713
715
719
721
723
725
727
729
FH
FH
9'-6"
700
702
704
706
708
710
712
714
718
720
722
724
726
728
601
603
605
607
609
611
613
615
619
621
623
625
627
629
FIRE
EXIT
9'-6"
600
602
604
606
608
610
612
614
618
620
622
624
626
628
FS
FX
FX
FH
FH
OPENING GENERAL SESSION
AND LUNCH
501
503
505
423
425
427
429
FS
508
500
502
504
408
422
424
426
428
FS
FX
401
403
405
400
402
404
407 9'-6" 406
409
F&B
522
524
526
528
507 9'-6" 506
509
523
525
527
529
FIRE
EXIT
ENTRANCE
1628
FIRE
EXIT
FIRE
EXIT
FIRE
EXIT
FX
FX
301
303
305
307
309
311
313
315
319
321
323
325
327
329
9'-6"
FH
300
302
304
306
308
310
312
314
318
320
322
324
326
328
214
200
FX
FX
0
10
20
30
SCALE IN FEET
FH
201
204
206
208
210
212
202
9'-6"
218
220
222
224
226
228
203
205
207
209
211
213
215
219
221
223
225
227
229
101B
101A
40
101
103
105
107
109
111
113
115
119
121
123
125
127
129
102B
102A
50
FH
REGISTRATION
ENTRANCE
3' HIGH DRAPE
NOTE: FLOOR PLAN IS SUBJECT TO FIRE MARSHAL APPROVAL.
CARPET RUNNER
OFFICE
OFFICE
SELF - REG.
CARPET RUNNER
TO RIVER
LEVEL BELOW
FH
103B
FX
FH
ENTRANCE
January 27 - 28, 2010
January 26 – 29, 2010
3' HIGH DRAPE
HENRY B. GONZALEZ CONVENTION CENTER
EXHIBIT HALL A
SAN ANTONIO, TEXAS
NBAA 21st Annual Schedulers & Dispatchers Conference
San Antonio, Texas
Henry B. Gonzales Convention Center
Exhibit Hall A
Wheelchair Ramp
11
8/4/09 5:28:42 PM
Sponsorship Opportunities
NBAA invites all Members to participate in the sponsorship opportunities offered. NBAA will work
with each Sponsor to provide the best possible recognition. There are three sponsorship levels,
Silver, Gold and Platinum, as well as some specialty item sponsorships. Each Sponsoring Company
will be listed in the official program, on signs at the conference, and on the NBAA website. If you
are both a Sponsor and an Exhibitor you will receive a special ribbon to display at your exhibit booth
stating that you are a conference sponsor. Gold Level Sponsors will receive two free badges for
entrance into the conference and Platinum Level Sponsors will receive four free badges for entrance.
Sponsors from the previous year are given the first right of refusal. For more information about
Sponsorship Opportunities, please contact NBAA’s Dina Green at (202) 783-9357, fax: (202) 862-5552.
Title:
Company Name:
Contact Person:
Address:
City:
Fax:
State:
Email:
Zip:
Address:
Tel:
Silver Level Sponsor
$2,500
Gold Level Sponsor
$5,000 (includes two free badges)
Platinum Level Sponsor $10,000 (includes four free badges)
Please indicate below which level or item you wish to sponsor and fax the form to NBAA’s
Dina Green at (202) 862-5552 or Mail form to NBAA Attn: Dina Green, 1200 Eighteenth Street NW,
Suite 400, Washington, DC 20036-2527.



Name:
Company:
Name:
Gold and Platinum Level Sponsors please fill in the names of those who will receive the free
badges (2 free for Gold and 4 free for Platinum):
Company:
State:
City:
State:
City:
Name:
State:
Name:
City:
Company:
State:
Company:
City:
National Business Aviation Association
1200 18th Street NW, Suite 400
Washington, DC 20036
PAID
PRESORTED STD
U.S. POSTAGE
WOODBRIDGE, VA
PERMIT NO. 9
PRESORTED
FIRST CLASS MAIL
U.S. POSTAGE PAID
WOODBRIDGE, VA
PERMIT NO. 9
PAID
FIRST-CLASS MAIL
U.S. POSTAGE
WOODBRIDGE, VA
PERMIT NO. 9
8/4/09 5:28:42 PM
61357_MA.indd 12