Community Fundraiser Toolbox

FOOD DRIVE DOG WASH
GOLF TOURNAMENT AUC
TION BENEFIT CONCERT
BAKE ISALE MARATHON
SALE FE ONLINE RAFFLE
DONATION I RIVS WALR
BIIKE SSALE WALK YOU
260 Wall Street . PO Box 93 . Eatontown, NJ 07724 . 732.542.2030 . MONMOUTHCOUNTYSPCA.ORG
THANK YOU for your interest in hosting a Community
Fundraiser for the homeless animals at the Monmouth
County SPCA. Our volunteers and community members
have many unique fundraising ideas that allow us to care
for thousands of abused, abandoned and homeless
animals throughout Monmouth County.
In addition to raising much needed funds to keep the
MCSPCA running, Community Fundraisers help increase the
public’s awareness toward the growing number of
homeless pets in our community, as well as the life-saving
services that the Monmouth County SPCA provides. We
hope that this packet will help you in your efforts to help us.
WHAT IS A COMMUNITY
FUNDRAISER?
A Community Fundraiser is a
volunteer-driven event that falls
outside of the MCSPCA’s
regularly scheduled fundraising
activities and events. Our staff
will be happy to answer your
questions and assist you to the
best of our ability, given our very
limited resources.
TYPES OF COMMUNITY
FUNDRAISERS
A group or individual can host an
event or sponsor an activity,
designating the MCSPCA as the
beneficiary.
The MCSPCA can also receive
support from an existing event
sponsored by another
organization and receive all or a
portion of the revenue
generated from the event.
Example 1: A company has an
annual party and asks their
employees to bring donations of
food and toys for the MCSPCA.
Example 2: A city has an annual
marathon and the sponsor offers
participants the opportunity to
secure pledges for the MCSPCA.
. ALL COMMUNITY FUNDRAISERS MUST BE IN SUPPORT
OF THE MONMOUTH COUNTY SPCA’S MISSION TO
PROTECT AND ADVOCATE FOR ALL ANIMALS.
. All Community Fundraising must comply with
relevant local, state and federal laws.
. Please confirm all public announcements and event
promotions with the MCSPCA Development
Coordinator to verify accuracy.
. The Monmouth County SPCA name and logo hold special meaning
to people throughout Monmouth County. To authorize use for
fundraising, we prefer to have a written agreement.
. All promotional materials should clearly state the percentage of
proceeds that will benefit the Monmouth County SPCA.
. We cannot provide money for any expenses you may incur.
The
MCSPCA cannot be financially liable for any event promotion and/or
production.
. A list of potential sponsors for the event should be submitted to the
MCSPCA Development Coordinator before they are approached.
This will minimize conflict with other MCSPCA events and/or fundraising
campaigns already in progress.
. The MCSPCA sales tax-exemption (on purchases) cannot be
extended to any community event or fundraising effort.
. Under no circumstances can the MCSPCA allow any organization or
sponsor to set up a temporary bank account in the Monmouth County
SPCA’s name.
. The MCSPCA is unable to solicit sponsors and cannot provide donor
contact information for your fundraising event.
. The MCSPCA may require that your attendees/participants
complete a waiver for release from liability.
. Event organizers are responsible for collecting the names, contact
info, amount donated, etc. for all attendees, participants, sponsors,
donors and volunteers whenever possible.
. The event organizers and its donors and sponsors agree to
indemnify and hold harmless the MCSPCA and its directors,
employees, and volunteers from any and all claims and liabilities in
any way related to the event.
SPECIAL EXCEPTIONS
If you feel that the following forms do not apply to you, please fill out
all applicable areas and contact Development Director Stephanie
Attaway via email at stephanie@monmouthcountyspca.org or call
732.440.1558 to discuss your situation further.
MCSPCA RESOURCES:
WHAT WE CAN PROVIDE
• A letter of support from
the MCSPCA to validate
the authenticity of the
event and its organizers
• Already published
materials such as flyers,
newsletters, adoptables
photos, logo, etc.
• Review of press release
information and other
promotional items for
insight and accuracy
• Sample press release
• Monmouth County
SPCA banner, if available
• MCSPCA volunteer
support, schedule
permitting
• MCSPCA representation
at event, schedule
permitting
INCLUDED IN THIS
FUNDRAISER TOOLBOX
. Questionnaire
. Budget & Goals
. Post-Event Financials
. Contract
. MCSPCA Wish List
Contact name: ……………………………
Event name: ……………………………….
Event date/time/location: …………………………………………………………
Email: ……………………………………… Phone: …………………………………
INCOME
EXPENSES
Tickets/Admission: $................
Supplies: $................
Sponsors: $................
Decorations: $................
Donations: $................
Food: $................
Pledges: $................
Entertainment: $................
Underwriters: $................
Printing/Graphics: $................
Other (list): $................
Fees, etc: $................
Other (list): $................
Other (list): $................
TOTAL INCOME = $................
TOTAL EXPENSES = $................
TOTAL NET (Income minus Expenses) = $................
Estimated proceeds donated to the
Please complete & submit 30-90 days
prior to the event via mail, email or fax:
Monmouth County SPCA
ATTN: Stephanie Attaway
PO Box 93
Eatontown, NJ 07724
stephanie@monmouthcountyspca.org
Fax: 732.542.4552
Monmouth County SPCA: $................
How will the proceeds be given to the
MCPSCA (cash, check, etc)?
Expected delivery date of proceeds:
Contact name: ………………………………….
Event Name: ……………………………………..
Event date/time: ………………………………..
Event location: …………………………………..
Email: ……………………………………………... Phone: ……………………………………..
INCOME
Check total:
$
Cash total:
$
Charge total:
$
TOTAL RAISED
$
EXPENSES
TOTAL EXPENSES
$
(Please attach all receipts to this form)
ITEMS FROM OUR “WISH LIST”
AMOUNT RECEIVED by Monmouth County SPCA: $................
Please complete after event & submit to:
Monmouth County SPCA
ATTN: Stephanie Attaway
PO Box 93 ● Eatontown, NJ 07724
stephanie@monmouthcountyspca.org
Fax: 732.542.4552
Received by: ……………………………………………..
Staff Signature: …………………………………………...
Date Received: ………………………………………….
Please complete & submit 30-90 days
prior to the event via mail, email or fax:
Monmouth County SPCA
ATTN: Stephanie Attaway
PO Box 93 ● Eatontown, NJ 07724
stephanie@monmouthcountyspca.org
Fax: 732.542.4552
. I am taking the Monmouth County SPCA banner for use
on …………… for ……………………………..
(DATE)
(EVENT)
. I agree to return the Monmouth County SPCA banner
on …………… to ……………………………..
(DATE)
(MCSPCA EMPLOYEE)
……………………………..
……………………………..
……………………………..
……………………………..
SIGNATURE
PRINT NAME
DATE
PRINT TITLE
Please complete & submit 30-90 days
prior to the event via mail, email or fax:
Monmouth County SPCA
ATTN: Stephanie Attaway
PO Box 93 ● Eatontown, NJ 07724
stephanie@monmouthcountyspca.org
Fax: 732.542.4552
I have thoroughly read and agree to follow the Monmouth County
SPCA’s Community Fundraiser Guidelines.
……………………………..
……………………………..
……………………………..
……………………………..
SIGNATURE
PRINT NAME
DATE
PRINT TITLE
Your Community Fundraiser will be reviewed upon receipt
and you will be contacted as soon as possible to confirm the
MCSPCA’s participation, or to clarify any necessary items.
THANK YOU FOR THINKING OF THE ANIMALS!
PLEASE NOTE- Items marked with a paw print are most needed
DOGS
Hill’s Science Diet Dry Food
Natural Balance Rolls (beef, lamb, turkey)
. Pedigree/Mighty Dog Canned Food
. Dog Toys
. Kongs (Medium & Large)
NEW Leashes & Collars (buckle, not snap)
EZ Walker Harnesses (Medium & Large)
Gentle Leaders (Medium & Large)
Pill Pockets
. Raw Hides
. Dog Treats
CATS
Hill’s Science Diet Dry Food
. Friskies Ground Canned Food
. Fancy Feast
. 9 Lives
. World’s Best Cat Litter or any scoopable
NEW Small Plastic Cat Carriers
. Cat Toys- mice, balls etc.
Cat Treats and Catnip
Cans of tuna & sardines
Pill Pockets
. Cat Beds
SHELTER
Hand Sanitizer
. Paper Towels
. Laundry Detergent
. Dryer Sheets (lavender scented)
. Brillo/SOS. Pads
. Lysol Disinfectant & Wipes
. 30+ Gallon Size Garbage Bags
. Liquid Hand Soap
Tissues
KITTENS
. KMR Kitten Formula
. Kitten Bottles
Kitten Canned Food
Jarred Baby Food (turkey, beef, chicken)
Plain Yogurt
Heating Pads/Discs
Hot Water Bottles
Stuffed Animals
OFFICE SUPPLIES
Postage stamps
HP Ink Cartridges (HP 96 and 97)
White and Color Copy Paper
File Folders
Cardstock Paper
Address labels (Avery 5160 compatible)
Post-Its
#10 envelopes
OTHER
. Washable Blankets, Towels, Sheets
Wild Bird Food
Small Animal Treats, Houses, Toys
NEW Small Animal Cages
. Timothy Hay
. Care Fresh
. Gift Cards- PetSmart, Petco, Pathmark, Walgreens, etc.
Bottled Water
Monmouth County SPCA • 260 Wall Street • Eatontown, NJ 07724 • 732.542.0040 • monmouthcountyspca.org