C:\Data\MARKETNG\QPMSMA~1\QPMS

Specialist, Residential
Property Managem ent
(Proprietary Software
All Rights Reserved)
DIRECTORY
Apartmentsonline, Auckland
Greenlane, Auckland
136 Customs St West, Viaduct Harbour
Phone: (09) 374 4587 Fax: (09) 374 4532
Email: enquiries@quinovic-apartmentsonline.co.nz
PO Box 91 629, Victoria St West, Auckland 1142
Principals: Sandy & Trevor Giles
Unit 2, 355 Manukau Road, Greenlane
Phone: (09) 623 0319 Fax: (09) 623 0358
Email: enquiries@quinovic-greenlane.co.nz
PO Box 26 610, Epsom, Auckland 1344
Principals: Max & Lynn Kime
Newton, Auckland
North Harbour, Auckland
Level 1, 72 France Street, Newton
Phone: (09) 373 5400 Fax: (09) 373 9944
Email: enquiries@quinovic-newton.co.nz
PO Box 68 665, Auckland 1145
Principals: Rex de Bettencor & Vic de Bettencor
86C Bush Road, Albany
Phone: (09) 448 5819 Fax: (09) 448 5817
Email: enquiries@quinovic-northharbour.co.nz
PO Box 303 412, North Harbour, Auckland 0751
Principals: Nicola & Roger Lewis
Parnell, Auckland
Ponsonby, Auckland
1/77 The Strand, Parnell
Phone: (09) 373 4353 Fax: (09) 303 0673
Email: enquiries@quinovic-parnell.co.nz
PO Box 37 884, Parnell, Auckland 1010
Principals: Phil & Nova Coory
4 Blake Street, Ponsonby
Phone: (09) 360 8840 Fax: (09) 360 8843
Email: enquiries@quinovic-ponsonby.co.nz
PO Box 47 000, Ponsonby, Auckland 1144
Principal: Gail Vietri
Viaduct, Auckland
West Auckland
136 Customs St West, Viaduct Harbour
Phone: (09) 302 1458 Fax: (09) 374 4532
Email: apartments@quinovic-viaduct.co.nz
PO Box 91 629, Victoria St West, Auckland 1142
Franchise Manager: David Graham
298 Te Atatu Road, Te Atatu South
Phone: (09) 834 7490 Fax: (09) 834 7491
Email: enquiries@quinovic-westauckland.co.nz
Principal: Steve Hopkins
Hamilton
Tokoroa
226 Tristram Street, Hamilton
Phone: (07) 839 0400 Fax: (07) 839 0600
Email: enquiries@quinovic-hamilton.co.nz
PO Box 1014, Hamilton 3204
Principals: Brian & Gaye Hancock
Contact details C/- as per below
Phone: (09) 373 4353 Fax: (09) 303 0673
Email: enquiries@quinovic-parnell.co.nz
PO Box 37 884, Parnell, Auckland 1010
Principals: Phil & Nova Coory
Tauranga
New Plymouth
Cnr Devonport & 7th Avenue, Tauranga
Phone: (07) 571 4002 Fax: (07) 571 4003
Email: enquiries@quinovic-tga.co.nz
PO Box 15 033, Tauranga 3144
Franchise Manager: Mark Power
25 Eliot Street, New Plymouth Central
Phone: (06) 759 0012 Fax: (06) 759 1061
Email: enquiries@quinovic-newplymouth.co.nz
PO Box 989, Taranaki MC, New Plymouth 4340
Principals: Helen Marriott & Neville Gander
Company Directory Continued on Next Page
COMPANY DIRECTORY CONTINUED
Hastings
Napier
902 Heretaunga Street East, Hastings
Phone: (06) 878 7910 Fax: (06) 878 9610
Email: enquiries@quinovic-hastings.co.nz
PO Box 2339, Stortford Lodge, Hastings 4153
Principals: Ross & Jocelyn Davidson
205 Marine Parade, Napier
Phone: (06) 833 7487 Fax: (06) 835 0092
Email: enquiries@quinovic-napier.co.nz
PO Box 762, Napier 4140
Principals: Martin & Ann Easthope
Kapiti-Mana
Hutt Valley
2 Seaview Road, Paraparaumu Beach
Phone: (04) 905 5203 Fax: (04) 902 5204
Email: enquiries@quinovic-kapiti.co.nz
PO Box 1658, Paraparaumu Beach 5252
Principals: Bernard & Pauline Parker and Paul Densem
Level 1, 245 High Street, Lower Hutt
Phone: (04) 560 4704 Fax: (04) 560 4706
Email: enquiries@quinovic-hutt.co.nz
PO Box 44 221, Lower Hutt 5040
Principals: Bryan & Del Meade
Johnsonville, Wellington
Kent Terrace, Wellington
Lvl 1, Survey House, 21-29 Broderick Road, J’ville
Phone: (04) 477 4754 Fax: (04) 477 4735
Email: enquiries@quinovic-johnsonville.co.nz
PO Box 83 010, Johnsonville, Wellington 6440
Principals: Gerard Prendergast & Helen Schafer
Level 5, Quinovic House, 32-34 Kent Terrace
Phone: (04) 384 2333 Fax: (04) 384 5111
Email: enquiries@quinovic-kt.co.nz
PO Box 9880, Wellington 6141
Franchise Manager: Robbie Mitten
Lambton, Wellington
Thorndon, Wellington
Level 5, 35-37 Victoria Street
Phone: (04) 499 0100 Fax: (04) 499 0101
Email: enquiries@quinovic-lambton.co.nz
PO Box 534, Wellington 6140
Principals: Brian Brown & Jan Cullen
1 Murphy Street, Thorndon
Phone: (04) 499 9223 Fax: (04) 499 1191
Email: enquiries@quinovic-tn.co.nz
PO Box 12 449, Thorndon, Wellington 6144
Principals: Carlene Drummond & Rebecca Corlett
Vivian Street, Wellington
Whitby, Wellington
Level 1, Quinovic House, 193 Vivian Street
Phone: (04) 382 8300 Fax: (04) 382 8388
Email: enquiries@quinovic-vivianst.co.nz
PO Box 9054, Wellington 6141
Principals: Stephen Dacombe-Bird & Jenny Tamplin
116 Mana Esplanade, Mana
Phone: (04) 233 2442 Fax: (04) 233 2449
Email: enquiries@quinovic-whitby.co.nz
PO Box 57 115, Mana 5247
Principal: Susie Hunt
Nelson
Avon, Christchurch
15 Buxton Square, Nelson
Phone: (03) 539 4425 Fax: (03) 539 4426
Email: enquiries@quinovic-nelson.co.nz
PO Box 832, Nelson 7040
Principal: Juliet Robinson
Level 1, 85 Riccarton Road, Riccarton
Phone: (03) 343 4888 Fax: (03) 343 4889
Email: enquiries@quinovic-avon.co.nz
PO Box 8801, Riccarton, Christchurch 8011
Principal: Tessa Watson
Merivale, Christchurch
Quinovic Group Office
48 Papanui Road, Merivale
Phone: (03) 355 0348 Fax: (03) 355 0349
Email: enquiries@quinovic-merivale.co.nz
PO Box 36-527, Merivale, Christchurch 8146
Principals: David & Sharon Layton
Level 7, Quinovic House, 32-34 Kent Terrace
Phone: (04) 801 7880 Fax: (04) 381 2328
Email: enquiries@quinovic.com
PO Box 14 268, Wellington 6241
SPECIALIST RESIDENTIAL PROPERTY MANAGERS
Over many years Quinovic has developed expertise in the
professional management of residential properties for home owners
moving out of town and property investors.
Quinovic’s professional approach has created such a demand for
property management services that it has grown to be the largest
specialist residential property management group of its type in the
market.
Quinovic specialises in personal service to a select number of
property owners. Through the employment of our property
management specialists, owners have the peace of mind that their
property is in the hands of professionals and have avoided placing any
burdens on family or friends.
We focus purely on providing quality residential property management.
We work solely for owners.
Quinovic continues to develop leading edge, computer-based property
management tools. Few, if any property managers can provide the
immediate, internet access to up-to-date information on owners’
properties, tenants, and rental cash flows available from Quinovic.
The advanced technology and systems employed by Quinovic enables
efficient management of the day-to-day details, freeing our staff to deal
with the important personal aspects of successful property
management.
SERVICES
PROPERTY
MANAGEMENT
TENANTING AND
TENANT MANAGEMENT
FINANCIAL MANAGEMENT
PROPERTY MANAGEMENT
Quinovic records the condition of the property interior
prior to the commencement of the tenancy with date
marked images of the various walls, floors, surfaces
and chattels. This establishes a visual and undisputed
record of property condition maximising protection for
the owner.
We complement the photographic record with a typed,
detailed inventory list.
We perform regular, detailed property inspections.
Property Inspection Reports are produced and
provided to owners after every regular property
inspection.
Full service repair and maintenance
Quinovic is on call - 24 hours a day, 7 days a week.
TENANTING AND
TENANT MANAGEMENT
High quality prospective tenants
- Widest possible catchment area for prospective
tenants
- Screening of prospective tenants including
referee checks and credit checks
Tenancy agreements
Bond management
Day - to - day tenancy management
Management of rent payments
Tenancy Services liaison
FINANCIAL MANAGEMENT
Rent management includes on-line checking that the
required rent is in our trust account the day the rent is
due.
Prompt payment into owner accounts five working
days
Processing and Payments of related contractor
charges.
Monthly Financial Statements detailing all income and
expenses on the property.
MANAGEMENT FUNCTIONS
1. Managing Property Keys………………………………………………
2. Marketing the Property……………………………..…………………
3. Property Showings…………………………………………………….
4. Tenancy Applications………………………………………………….
5. Prospective Tenant Screening………………………………………...
6. Referee Checking……………………………………………………...
7. Credit Checking……………………………………………………..…
8. Approval for Tenancy to Proceed…………………………………….
9. Making Up Details for Tenancy Agreements……………..…………...
10. Recording New Tenant Details for Tenant Management….……….....
11. Signing the Tenancy Documents………………………………………
12. Bonds for Tenancies/ Tenancy Services………...……………………..
13. Recording the Property prior to Commencement of a Tenancy
- Photographic Recording & Inventory Recording……………...…….
14. Repairs and Maintenance Management…………..…………………...
15. Property Inspections and Property Inspections Reporting…………..
16. Rent Payments Management………………………………….………
17. Rent Arrears Management…………………………………….….…..
18. Terminating a Tenancy…………………………………………….…
19. End of a Tenancy – Final Inspection Process…………………………
20. Property File – Filing Requirements…………………………………..
21. Tenancy Tribunal Hearings/ Requirements…………………………..
22. Recovering Bad Debts/Debt Collection requirements………………
23. Month End Accounting………………..………………………..……...
24. Year End Accounting…………………………………………..………
25. Preparation of Reconciliation Report for Accountant………..………
26. Tax Accounting Requirements………………………………..………
27. Residential Tenancy Act 1986 – Conforming to Legal
Requirements
MARKETING THE PROPERTY
Quinovic shares the same tenanting objectives as our
owners; to attract good quality tenants. To reach the
maximum number of prospective tenants to achieve the
best tenant selection of the time, Quinovic uses multiple
marketing opportunities. These include;
<Classified Newspaper
Advertisements
Specialist Website >
Listings
< Agent Update listings are faxed
twice weekly to specially
developed industry contacts
Direct marketing of >
colour promotional
leaflets; ideally suited
to high value
properties
INTERNET ACCESS TO INFORMATION
AND REPORTING
Quinovic is the only specialist residential property
management firm in New Zealand that can offer immediate
Internet access for its owners with up-to-the-minute
information on the management of their property
Owners can access the information they require whenever
they choose by logging onto the secure Quinovic website
with their own, unique username and password.
The Miscellaneous Charge
Report will give a detailed
breakdown of miscellaneous
charges
View your Financial Statement
showing rental income and
property expenditure
Examine the GST invoice
detailing Management
Charges
Images of your property can
be available to be viewed
The Tenancy Statement details
rents received and timing of
payments
BENEFITS
Peace of mind
* Ensuring peace of mind in the knowledge that the owner’s
important asset is being well managed.
* For our owner clients, this means no more anxiety or unfair
dependence on relatives, friends or neighbours.
* Emphasis on good quality tenants.
* Reliable management of the property.
* Professional tenancy management.
* Our Property Inspection Reports keep owners well in
formed and in control.
* Accurate income and expenditure statements enable ease
of accounting and taxation returns.
Maximising financial returns
* Timely well managed changes in tenancies.
* Competitive rates for all repair and maintenance .
* Early detection and rapid remedial action for all tenants
delinquent in payments or property care.
* Efficient and timely administration of rental increases.
* Direct computerised banking facilities to enable earliest
deposit of rental payments.
REF: 10060
- Fully furnished inner city Edwardian villa
- Lovingly restored and renovated
- 3 internal levels plus landscaped deck areas
- Sheltered, sunny environment
INDICATIVE RENTAL RANGE $500 pw
PLEASE CALL TO ARRANGE VIEWING
TENANCY APPLICATION FORM
PROPERTY APPLIED FOR
IF REFERRED BY AGENT
... PROPERTY ID:
PLEASE STATE NAME:
..
APPLICANT SURNAME:
. FIRST NAMES:
PHONE: HM
WK
.
.
..MOB
../
./
... CAR REG
YOUR NEXT OF KIN:
..
..
.
. DRIVERS LICENCE:
.
.
. ...
..
.
REASON FOR MOVNG
HM
..
.. CONTACT NUMBER:
.
PRESENT LANDLORD:
..
. DATE MOVED IN:
.....
.
..
...
RELATIONSHIP
PRESENT ADDRESS:
.
.
...EMAIL
EMPLOYER:
DATE OF BIRTH
.
.
...
OCCUPATION:
.
....
WK
.. ./ .. . ./
MOB
. ..
...
.
.
PREVIOUS ADDRESS:
..
... .
PREVIOUS LANDLORD:
PREFERRED COMMENCEMENT DATE OF TENANCY
../
.. ./
. PH:
..
.. PERIOD EXPECTING TO TENANT THIS PROPERTY:
...
...
RENTAL PAYMENT PREFERENCE: WEEKLY / FORTNIGHTLY / MONTHLY
NAMES OF THREE CHARACTER REFEREES (NO FAMILY MEMBERS PLEASE)
(1)
RELATIONSHIP:
... HM
.. ..WK
...MOB
.
.
.
(2)
RELATIONSHIP:
... HM
.. ..WK
...MOB
.
.
.
(3)
RELATIONSHIP:
... HM
.. ..WK
...MOB
.
.
.
ANY PETS? YES/NO PLEASE SPECIFY
..
.. .
TOTAL NUMBER OF OCCUPANTS TO RESIDE IN PREMISES:
. NUMBER OF SMOKERS TO RESIDE IN PREMISES:
.
. ANY COMMENTS:
.
.
.
.
NAMES OF OTHERS TO OCCUPY THE PREMISES:
(1)
.
OCCUPATION:
PHONE: HM
WK
(2)
.
.
..MOB
..
.. EMAIL
WK
.
.
.
DATE OF BIRTH .
..MOB
..
.. EMAIL
WK
.
.
DATE OF BIRTH .
..MOB
..
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...
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...
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...
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OCCUPATION:
PHONE: HM
../
..
OCCUPATION:
PHONE: HM
(3)
.
DATE OF BIRTH .
.. EMAIL
..
I CERTIFY THAT ALL THE ABOVE PARTICULARS ARE TRUE & CORRECT. I AUTHORISE QUINOVIC TO CONTACT MY LANDLORDS AND REFEREES . THIS
INFORMATION IS FOR QUINOVIC S USE ONLY
I understand that Quinovic Property Management are requesting personal information so they can use Baycorp Advantage s credit reporting service to complete a credit
check and release information about me for that purpose. Baycorp Advantage will hold that information on their systems and use it to provide their credit reporting
service and they can pass on my credit reporting information to other Baycorp Advantage customers. I understand that if I default in my payment to Quinovic Property
Management, information about that default may be given to Baycorp Advantage and other Baycorp Advantage customers.
APPLICANT SIGNED:
.
APPLICANT: APPROVED / DECLINED OPTION FEE $
......
WEEKLY/FORTNIGHTLY/MONTHLY RENTAL $
COMMENCE DATE
TERM DATE:
../
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NAMES TO BE ON AGREEMENT (1)
SPECIAL CONDITIONS:
.
.
REC NO:
BOND$
...
.CC SUCCESSFUL?
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.. .. ..
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PERIODIC/FIXED
. REGULAR PAYS ON
TENANCY INTRO LETTER DONE?
...
.
DATE:
.../
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./
...
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.. (2)
.
..
Pursuant to the Privacy Act 1993 we advise that the application collects personal information about you and is being collected to determine your suitability as a tenant. The intended
recipient of this information is Quinovic Property Management (QPM) and its offices Nationwide and will be held by the local Quinovic office where this application was submitted. You
have the right to access and correct this personal information to the extent that it is not evaluative material pursuant Section 29(1)(b) Privacy Act 1993 .
TENANT REFERENCE CHECK - PROPERTY CODE:.…………….........
PROPERTY
....................................................….................................................
REFEREES NAME
.................................................…....................................................
APPLICANTS NAME ...................................................................…..............................………….
HOW LONG HAVE YOU KNOWN THE APPLICANT?
..............................................………
WHAT IS YOUR RELATIONSHIP TO APPLICANT?
....................................................….
DO YOU KNOW WHERE THEY PRESENTLY LIVE?
.....................................................…
HOW LONG HAVE THEY LIVED THERE?
.........................................................
HAVE YOU BEEN INSIDE THEIR HOME?
.........................................................
IN YOUR OPINION ARE THE APPLICANTS:HONEST?
…………..........................................
RELIABLE?
.............……………..........................
CLEAN AND TIDY?
.............................……………..........
HOUSE PROUD?
.......................................……………
FINANCIALLY RESPONSIBLE?
.................................….…………….
RESPECTFUL OF OTHER
PEOPLE'S PROPERTY?
…………..........................................
DO YOU KNOW WHERE THE APPLICANT WORKS?
HOW LONG HAVE THEY BEEN THERE?
WHAT POSITION DO THEY HOLD?
.............………….............................
.........................………….................
………..............................................
TO YOUR KNOWLEDGE DOES THE APPLICANT HAVE PETS?…….......................................
IF SO, WHAT ARE THEY?
………..............................................
TO YOUR KNOWLEDGE DOES THE APPLICANT SMO KE?
….........................................
FINALLY, IF YOU WERE LEAVING YOUR HOME FOR A PERIOD OF TIME AND DECIDED TO
RENT IT, WOULD YOU BE HAPPY WITH THEM AS A TENANT......................................…
THANK YOU FOR YOUR COMMENTS, WE APPRECIATE YOUR TIME.
Tenancy Agreement - Tenancy No. KT110300.002
ADDRESS OF PREMISES
27 Demonstration Drive
Suburb
Property Town
TENANTS NAME
Mr Sam Pell Tenant
(The tenant(s) are over 18 years of age)
ADDRESS FOR SERVICE
27 Demonstration Drive
Suburb
Property Town
RENT
$340.00 per Week
In advance by Automatic Bank Order to Wellington branch of Bank of New Zealand Account:
02-0500-0495759-25
(or as otherwise directed by the Landlord.)
BOND
$990.00
TENANCY COMMENCED
10 August 2002
TERM OF LEASE
Fixed Term Terminating on 20 November 2004
MAXIMUM NUMBER OF
PERSONS WHO MAY
RESIDE IN THE PREMISES
3
PETS PERMITTED
Yes Cat
CHATTELS
per the appended list.
GENERAL CONDITIONS
as set out on subsequent pages.
SPECIAL CONDITIONS
NO SMOKING PERMITTED IN THE PREMISES. Carpets to be deflead at the end of the tenancy.
I OFFER TO RENT the premises on these terms and conditions.
Signature of Tenant
Date
/
/
Date
/
/
ACCEPTED on behalf of Landlord
(p.p. Quinovic Property Management)
Signature
Prepared by Quinovic Property Management on 09-Nov-2004
Page: 1 of 5
FINANCIAL STATEMENT
Initial Rent Payment
340.00
Less:
Deposit Paid
(Covers 12-Nov-2004 to 18-Nov-2004)
Receipt 3577091-006
Plus:
Letting Fee (incl. GST)
Bond
990.00
Less:
Bond Transfer as per certificate
DUE BY TENANT ON SIGNING
PROPERTY MANAGER
(Trading as)
ADDRESS FOR SERVICE
$1,330.00
Quinovic Property Management
Quinovic Property Management
P. O. Box 9999
Sample City
Level 5
Quinovic House
Sample City
For the purpose of the Residential Tenancies Act 1986:
- The Property Manager shall be deemed to be the Landlord.
GENERAL CONDITIONS
The provisions of The Residential Tenancies Act 1986 shall apply to this Tenancy.
NOTICE
No notice is applicable. This Tenancy is for a Fixed Term terminating on 20 November 2004.
RENT INCREASE
The Landlord must give the Tenant at least 60 days written notice of a rent increase but no such increase can take effect earlier than 180
days since the commencement of the tenancy or the date of the last increase.
BOND
The Bond shall be paid to Tenancy Services and the Bond will be refunded to the Tenant on the termination of this tenancy after deduction
to compensate the Landlord for any loss or damage resulting from the Tenants failure to observe and perform the Tenants obligations under
this Agreement.
BOND INCREASE
The Landlord on lawfully increasing the rent, may require payment by way of Bond of a further sum not exceeding the amount by which
the rent payable for four weeks has been increased.
OUTGOINGS
The Tenant shall pay all charges for electricity, gas and metered water including waste water charges supplied to the premises and any
telephone connected to the premises. The water meter reading at the commencement of the tenancy is unknown.
Prepared by Quinovic Property Management on 09-Nov-2004
Page: 2 of 5
MAINTENANCE
The Tenant shall keep the premises in a reasonably clean and tidy condition and free from any accumulation of rubbish. The Tenant shall
keep the gardens and grounds of the premises in a reasonably tidy condition and regularly cut the lawns and hedges (if any).
RENOVATIONS
The Tenant shall not make any renovation, alteration or addition to the premises. The Tenant shall not install or have installed any
external radio, television, sky, or other aerial without the express written consent of the Landlord.
RESIDENTIAL USE
The Tenant shall ensure that the premises are occupied principally for residential purposes and shall ensure that anything done or
committed on the premises does not disturb, annoy or cause a nuisance to any of the neighbours.
ASSIGNMENT
The Tenant shall not assign, sub-let, or part with possession of the premises and the chattels (if any) or any part thereof during the term of
the tenancy.
CHATTELS
The Tenant shall not remove any chattels from the premises and shall replace any damaged or lost chattels with others of like value.
KEYS
The Tenant shall deliver the keys for the premises to the Property Manager (or as the Landlord may otherwise direct) by not later than
4.30pm on the day the premises are vacated by the Tenant.
NOTIFICATION OF DAMAGE
The Tenant shall notify the Landlord as soon as possible after discovery of any damage to the premises or the need for any repairs to be
carried out.
FEES
The Tenant shall pay the letting fee or charge for any services by a Real Estate Agent or any Solicitor relating to the grant of this Tenancy.
LOCKS
Neither the Landlord nor the Tenant shall change the locks without the consent of the other party.
REPAIR FITTINGS
The Tenant shall repair or replace all electrical apparatus, glass and all fixtures and fittings (including chattels, if any) have drains cleared
and repaired if such are damaged or rendered unserviceable through the neglect or negligence of the Tenant.
FIXTURES TO WALLS AND DOORS
The Tenant must obtain the Landlords written approval to affix any nails, drawing pins, pins, bluetack, cellotape, picture hooks or any
similar item to any door or wall in the premises (otherwise this is not permitted).
PETS
The Tenant shall not keep pets on the premises without the written consent of the Landlord.
OCCUPANT APPROVAL
Where the Tenant is other than the occupier then the Landlord acknowledges that the actual occupiers of the property will be employees of
the Tenant and/or their families and the Landlord must approve the initial occupiers and subsequent change of occupiers and such written
approval is not to be unreasonably withheld.
The total occupants permitted to reside in the premises shall be restricted to Three (3) in number. The initial Occupant(s) shall be:
?
Mr Sam Pell Occupant 1
?
Mr Sam Pell Occupant 2
?
Mr Sam Pell Occupant 3
Subsequent changes of occupier must be approved in writing by the Landlord, such approval is not to be unreasonably withheld.
SIGNING OF AGREEMENT BY FACSIMILE
The parties acknowledge that this Tenancy Agreement may be signed by the Landlord and the Tenant in one or more counterpart facsimile
copies which, read together shall constitute one and the same Tenancy Agreement. The transmission of the Tenancy Agreement by
facsimile each to the other or their respective agents shall be sufficient to constitute offer and acceptance of the terms of this Agreement.
Prepared by Quinovic Property Management on 09-Nov-2004
Page: 3 of 5
RENTAL PAYMENTS
The Tenant undertakes that rental payments shall be made as one (1) single payment only of $340.00 each week by bank automatic
payment directly into the Landlords bank account.
INSPECTIONS
The Tenant agrees that the Landlord will regularly inspect the property in order to monitor maintenance requirements and confirm the
property condition. These inspections will be during normal working hours at a pre-set day and time to suit the Landlord and it is
understood that the Landlord will be undertaking a sequence of multiple inspections in order of location. The Tenant may or may not
choose to be present at the inspection. The Landlord undertakes to provide written notification of the inspection in accordance with the
Residential Tenancies Act. In addition the notice shall include an approximate time that the inspection will take place.
ACCESS TO SHOW PROSPECTIVE TENANTS
The Landlord may enter the premises for the purpose of showing the premises to prospective tenants in accordance with the rights of entry
set out in the Residential Tenancies Act 1986. An "Open Home" may be used to show prospective tenants the premises. The Landlord is
not the guarantor of the safety of the tenant's goods and chattels during the conducting of an Open Home.
DAMAGE TO PREMISES AND/OR CHATTELS
The Tenant shall be liable for any intentional or careless damage TO THE INTENT THAT any insurance policy taken out by the tenant
should include Public Liability cover. Any insurance cover taken by the landlord will not cover the tenant's liability.
VEHICLES
Vehicles must not be parked on grass or garden areas.
BODY CORPORATE RULES
Where the premises are part of a complex all occupiers are required to obey the Body Corporate Rules.
FALSE CALL OUTS
The Tenant shall be responsible for all costs arising from, trades people called out falsely (i.e. no faults found), or as a result of misuse or,
damage caused by the Tenant, or false alarm call outs.
ISSUE OF KEYS
The Landlord or his agent shall not be responsible for arranging secondary keys for the property in the event the tenant loses the keys or
locks the keys inside the property. In the event a locksmith is required to gain access this will be at the Tenants cost.
Prepared by Quinovic Property Management on 09-Nov-2004
Page: 4 of 5
Chattel List for Property Code: KT110300
Address: 27 Demonstration Drive, Suburb, Property Town
The Property is provided on an unfurnished basis except for:
?
Dishwasher, Wall Oven, Gas Hob, Fridge Freezer, Microwave, Washing
Machine, Dryer, Gas Hot Water
A complete chattel list will be issued to the tenant at the commencement of the tenancy.
Prepared by Quinovic Property Management on 09-Nov-2004
Page: 5 of 5
Chattels Inventory/Property Condition Report for
KT110300: 27 Demonstration Drive, Suburb, Property Town
Printed: 09-Nov-2004 05:20 PM
01
Sunroom/Study
01
Walls - painted
As photo
02
Floors - polished wooden
As photo
03
2 x ceiling plastic light shades
As photo
04
2 x full length beige drapes
New - no marks
05
2 x wooden shelving units
Excellent condition
06
2 x floor mats - beige carpet
New
07
1 x Venetian blind over front door
As photo
Walls freshly painted, no marks, 3 x picture hooks in walls, black mark on door above handle, newly
polished wooden floors - no marks.
02
Hallway
01
Walls - painted
As photo
02
Floors - polished wood
As photo
03
1 x glass fitted ceiling lamp
As photo
04
2 x full length beige drapes
New - no marks
05
Smoke alarm - ceiling
As photo
06
Sensor unit
As photo
07
Coat rack
As photo
08
Cupboard door - polished wood
No marks
Walls freshly painted, dent in wall behind front door caused by door handle, newly polished wooden
floors - no marks.
03
Main Bedroom (SE)
01
Walls - cream wallpaper
Lifting slightly at edges
02
Floor - brown carpet
Old but good condition
04
1 x ceiling brass pendant light
As photo
05
2 x full length brown curtains
Excellent condition
06
Door to hallway - polished wood
No marks
07
Dresser - polished wood
Excellent condition
08
3 x drawer unit - polished wood
Excellent condition
09
Dehumidifier
New
Wallpaper slightly lifting at edges, 5 x picture hooks, 1 x screw to left of wardrobe door, carpet old but
no marks and in good condition.
04
Bedroom 2 (NE)
01
Walls - cream wallpaper
Good
02
Floor - brown carpet
Old but good condition
03
2 x glass pendant light shade
As photo
04
2 x full length brown drapes
Excellent condition
Quinovic Property Management
Page: 1 of 3
Chattels Inventory/Property Condition Report for
KT110300: 27 Demonstration Drive, Suburb, Property Town
Printed: 09-Nov-2004 05:20 PM
04
05
Bedroom 2 (NE)
Shelving unit and cupboards - painted wood
Good
Wallpaper in good condition - no marks, carpet old but no marks and in good condition.
05
Bathroom
01
Brown lino
Excellent condition
02
Glass fitting lamp shade
As photo
03
Goldair fan heater
As photo
04
Minstral exhaust fan
As photo
05
Goldair heated towel rail
As photo
06
Wall mirror - wooden frame
Good condition
07
Vanity unit and sink
New - no marks
08
Silver toilt roll holder
As photo
09
Toilet & seat
As photo
10
Bath and shower unit
New
11
White shower curtain
New
12
White wire coated Soap holder
As photo
Walls & ceiling in good condition - no mould, lino new - excellent condition.
06
Lounge Room
01
Walls - painted
As photo
02
Floor - brown carpet
Good
03
Glass pendant light fitting
As photo
04
2 x full length brown drapes
Excellent condition
05
Shelving unit - polished wood
Good condition
Walls freshly painted, new carpet - excellent condition, 3 picture hooks in walls.
07
Dining
01
Walls - painted
As photo
02
Floors - polished wood
As photo
03
2 x glass light shades
As photo
04
4 x Roman blinds
Excellent condition
05
Woodburner heater
As photo
06
Brass bin
As photo
07
Side table - polished wood
Good condition
08
Mantle piece - polished wood
Good condition
09
Security alarm key pad
As photo
Walls freshly painted, wooden floors newly polished - no marks, 2 x picture hooks in walls
Quinovic Property Management
Page: 2 of 3
Chattels Inventory/Property Condition Report for
KT110300: 27 Demonstration Drive, Suburb, Property Town
Printed: 09-Nov-2004 05:20 PM
08
Kitchen
01
Walls - painted
As photo
02
Floor - polished wood
As photo
03
4 x down lights
As photo
04
Benches - Formica
Excellent condition - no marks
05
Cupboards - Formica
Excellent condition - no marks
06
Shacklock electric range
As photo
07
Westinghouse Freestyle fridge/freezer
As photo
08
Fisher and Paykel 500E dishwasher
As photo
09
Kelvinator washing machine
As photo
10
Fisher and Paykel Ad55 tumble dryer
As photo
11
Washing tub
As photo
12
Utility rack - grey wired - coated
As photo
13
Lint brush
As photo
14
Cork/White board - wall mounted
As photo
Walls freshly painted, wooden floors newly polished - no marks
09
Exterior
01
Recycling bin
As photo
02
Garden broom
As photo
03
Washing line
As photo
04
Garden hose
As photo
10
01
11
Keys
2 x standard keys
Chattel Photos
Dated 9 November 2004
Prepared by QUINOVIC PROPERTY MANAGEMENT LTD .
This chattels / property condition report has been prepared by the Landlord to accurately reflect the condition of
the premises at the commencement of the tenancy. The Landlord is prepared to review and incorporate any
reasonable request for additions and/or alterations advised by the Tenant provided such notification is made in
writing and within the first fourteen days of the tenancy commencement date.
Quinovic Property Management
Page: 3 of 3
1 February 2006
Mrs E X Ample
25 Demonstration Drive
West Shore
Sydney
AUSTRALIA
Dear Mrs Ample
Inspection report
VS190999: 59 Woodhouse Drive
We completed an inspection of the property on 31 January 2006.
We report that we were pleased with the overall condition and presentation of the
property. The tenant is clearly taking their responsibilities seriously and fulfilling their
obligation to maintain the premises to a reasonable standard.
We have written to the tenant thanking them for their care of the property and
informed them that you will be advised.
We identified some maintenance issues that require attention. Specifically:
-
Guttering needs clearing
We have issued the necessary purchase orders to have these items attended to.
The next inspection is scheduled for April 2006.
Yours sincerely
Quinovic Property Management
Property Manager
Quinovic Property Management
(Quinovic Property Management)
P. O. Box 9999
Sample City
Mail to:
Sam Pell Owner
27 Demonstration Drive
New Suburb
Home Town
Home Country
Tel.: +64 4 999 9999
Fax: +64 4 999 9998
GST No.: 70-572-133
Date: 31 October 2004
Tax Invoice No.: KT110300/200410
Invoice Charge for Property Owner(s):
Sam Pell Owner
For Property KT110300: 27 Demonstration Drive, Suburb, Property Town
Property Management Fees for October 2004
Miscellaneous Charges for October 2004 as per attached report
TOTAL
(includes GST of $53.71)
Payment not required as the amount will be deducted from Rent Lodgements.
0.00
483.30
$483.30
Financial Statement for October 2004
09-Nov-2004 5:25 PM
KT110300: 27 Demonstration Drive, Suburb, Property Town
OPENING BALANCE
340.00
We Received in Rent & Other Receipts:
Trans Date Ref
1/10/2004 5824 / 38
Details
KT110300.002 - Mr Sam Pell Tenant
Amount
340.00
8/10/2004 5887 / 42
KT110300.002 - Mr Sam Pell Tenant
340.00
15/10/2004 5936 / 41
KT110300.002 - Mr Sam Pell Tenant
340.00
22/10/2004 5997 / 48
KT110300.002 - Mr Sam Pell Tenant
340.00
29/10/2004 6057 / 38
KT110300.002 - Mr Sam Pell Tenant
340.00
1,700.00
Total Rent & Other Receipts
We Deducted:
31/10/2004
Management Fees
0.00
12/10/2004 5902 / 2
Misc. Charges - Dave Anderson
328.19
21/10/2004 5983 / 6
Misc. Charges - Plumbing Express Limited
144.54
22/10/2004 5994 / 18
Misc. Charges - Quinovic - Kent Terrace
10.57
483.30
Total Deductions
1,556.70
NET PROCEEDS
Payments made to you:
1/10/2004 5819 / 34
340.00
8/10/2004 5879 / 40
340.00
15/10/2004 5930 / 34
11.81
22/10/2004 5990 / 39
195.46
Total Payments
CLOSING BALANCE
887.27
669.43
Your account has a credit balance of $669.43 and this (less any charges incurred) will be paid out as the funds clear.
Quinovic Property Management
Based on client feedback we have revised the financial statement to this more simplified format. If you require the more detailed
report then this is available at http://www.quinovic.co.nz or please email your property manager and we will update your file so
that you receive the more detailed report in future.
Miscellaneous Charges Report for October 2004
09-Nov-2004 5:25 PM
Date
Ref
Supplier
Details
Net
GST
Gross
Property KT110300: 27 Demonstration Drive, Suburb, Property Town
12/10/2004
5902 / 2
Dave Anderson
110300: To cut rotten section out of corner of the
house. Cut, fit, nail and paint a piece of 150x25 H3
back in; to purchase, cut, glue and brace in position
a seratone sheet to the sink upstand, removing and
refitting the taps.
291.72
36.47
328.19
21/10/2004
5983 / 6
Plumbing Express Limited
110300: To replace washers, spindle o-rings and relube the hot and cold kitchen taps. To remove the
cold tap and re-seal where it was leaking behind the
wall.
128.48
16.06
144.54
22/10/2004
5994 / 18
Quinovic - Kent Terrace
Accumulated Misc Toll Charges (these are charges
made up of calls to suppliers, owners, tenants and
the conducting of reference checks).
9.39
1.18
10.57
429.59
53.71
483.30
TOTAL
Quinovic Property Management
Tenancy Statement for October 2004
09-Nov-2004 5:25 PM
Mr Sam Pell Tenant
27 Demonstration Drive
Suburb
Property Town
Current Rental $: 340.00
Commencement Date: 10-Aug-2002
Termination Date: 20-Nov-2004
TenancyId:
BondAmt:
Rent Freq.:
KT110300.002
990.00
Weekly
Property Address: 27 Demonstration Drive, Suburb, Property Town
Date Trans Type
Ref.
Comments
Debit
Credit
OPENING BALANCE
1/10/2004 Rent Due
5823/27
1/10/2004 Rent Rec'd
5824/38
8/10/2004 Rent Due
5886/28
8/10/2004 Rent Rec'd
5887/42
15/10/2004 Rent Due
5935/27
15/10/2004 Rent Rec'd
5936/41
22/10/2004 Rent Due
5996/28
22/10/2004 Rent Rec'd
5997/48
29/10/2004 Rent Due
6051/23
29/10/2004 Rent Rec'd
6057/38
Quinovic Property Management
01/10/2004 - 07/10/2004 Rent Due
0.00
340.00
340.00
340.00
08/10/2004 - 14/10/2004 Rent Due
340.00
340.00
340.00
0.00
340.00
340.00
29/10/2004 - 04/11/2004 Rent Due
0.00
340.00
340.00
22/10/2004 - 28/10/2004 Rent Due
0.00
340.00
340.00
15/10/2004 - 21/10/2004 Rent Due
Balance
340.00
0.00
340.00
340.00
0.00
Instructions to Act as Managing Agent
TO:
1.
2.
Quinovic Property Management
P. O. Box 14-268
Wellington
OWNER(S)
Mr Sam Pell Owner
ADDRESS FOR
SERVICE
1 Owner Street
Owner Town
Owner City
PREMISES
Property Code
Address
Description
Tenancy Type
Rent Required
Bond Required
3.
HO110051
27 Demonstration Drive
New Suburb
Hometown
Residential
Fixed Term Only
Between $450.00 and $500.00 per week.
3 weeks
MANAGEMENT
The owner appoints Quinovic Property Management Ltd to act as Agent upon the terms herein provided for the renting, tenanting, and
managing of the premises and agrees to pay the charges as prescribed by the Quinovic scale of fees until the agency is terminated in
writing by either party upon one months notice after the expiry of the minimum term.
4.
MINIMUM TERM
This authority shall have a minimum term of twelve (12) months from the time the first tenancy is signed.
5.
PAYMENTS TO BE MADE
The Agent is hereby authorised to pay the following disbursements from rents collected:
-
6.
Insurance, Alarm Monitoring, Water
Repairs and Maintenance to a maximum of $550.00 (plus GST)
Insurance premiums (Specify) : _________________________
Other Payments (Specify) : _________________________
Water Meter Id: __________________________ Location: ___________________________
FEES
The Agent is hereby authorised to deduct from rents collected the following Agents Fees and Commissions (plus GST):
-
Commission charges for the management of this property set at 8.5% of all rents collected.
Property Inspections set at $30.00 per Inspection. (Inspection fee waived if the weekly rental exceeds $300)
Administration Fee set at $10 per calendar month.
Commission charge on accounts paid set at 10.0% of the total account including GST (N/A to rates & insurance)
$5.00 handling charge for payment of rates and $5.00 for payment of insurance.
Attendance at Tenancy Board Tribunal Hearings or at Mediation on behalf of the Landlord or as a witness set at $60.00 per
hour.
NOTE: All charges are subject to variations at one (1) months notice.
Prepared by Quinovic Property Management - Head Office on 04-Jul-2005
Page: 1 of 3
7.
SALE OF PROPERTY
In the event that the property is placed on the market for sale then a one off charge of $500.00 shall apply to cover the cost of tenancy
negotiations and other related administration.
8.
REPORTING
The Agent is required to render to the Owner a monthly statement of monies collected, charges deducted, and accounts paid, and remit
to the owner all receipts less disbursements.
Payments to
Direct Credit to account
Bank
Branch
Mr Sam Pell Owner
11-0514-0011223-00
ASB Bank Limited
Cnr Queen & Wellesley Street
If at any time the disbursements are in excess of the rents collected the owner hereby agrees to pay such excess promptly upon demand
of the Agent.
9.
AGENTS AUTHORITY
The Agent is authorised to:
-
Select Tenants.
Sign Tenancy Agreements for the premises or any part thereof.
Collect rents due.
Issue receipts for monies collected.
Exercise the Landlord’s right to terminate Tenancies.
Serve notices upon Tenants.
Issue notice to terminate the Tenancy.
Take such action against the tenants and do all such things necessary to commence and obtain an order for possession or an
order to terminate the Tenancy from the Tribunal and any appeal arising therefrom.
10. RELETTING
At the end of each tenancy or in the event of a vacancy the agent is to:
- Contact Owner to relet
11. BOND
The Agent is to:
- Collect the bond from each tenant and deposit the same with the Ministry of Housing – Tenancy Services.
- Initiate the refund of the bond monies to the tenant by the Ministry of Housing – Tenancy Services upon satisfactory
completion of the tenancy; and
- Where necessary to lodge claims against bond money under the rules of the Residential Tenancies Act 1986.
12. DISBURSEMENTS
The Agent is authorised to advertise the availability for rental of the premises and prepare and distribute promotional material, credit
check prospective tenants and to photographically record the condition of the premises at the commencement of each tenancy.
The owner agrees to pay for these disbursements (plus GST).
13. REPAIRS
The Agent is authorised to make or cause to be made any repairs or alterations and to do the decorating of the said premises, to purchase
supplies and pay all accounts therefor. The Agent agrees to secure prior approval of the owner on all expenditure exceeding $550.00 for
any one event, except monthly operating charges and/or emergency repairs in excess of the maximum if, in the opinion of the Agent,
such repairs are necessary to protect the property from damage or to maintain essential services to the tenants as called for in their
Tenancy Agreement.
Prepared by Quinovic Property Management - Head Office on 04-Jul-2005
Page: 2 of 3
14. INSPECTIONS
The Agent is authorized to carry out inspections of the premises at Quarterly intervals at the rate set out under Fees in clause 6 of this
authority for each inspection.
15. INSURANCE
The owner undertakes responsibility to ensure the premises and chattels are adequately insured.
Insurance Company Tower Insurance
Policy Number IG1245856
16. AGENT INDEMNITY
(a) The owner will hold and keep indemnified the agent against all suits proceedings, claims, demands, costs and expenses
whatsoever which may be taken or made against the Agent in the course of or arising out of the proper performance or exercise
of any of the powers, duties or authorities of the Agent herein.
(b) The owner acknowledges that this authority is subject to the Residential Tenancies Act 1986 and any other Act passed by
Parliament affecting residential tenancies.
(c) The indemnity given by the owner pursuant to clause 16 (a) hereof shall be extended to include any illegal activities
undertaken by the tenants at the property TO THE INTENT that the Agent shall be kept indemnified against liability for all
such illegal acts, property damage caused by, or attributed to the illegal acts, together with any consequential losses which are
alleged to flow from the said illegal activities.
17. EMERGENCY CONTACT
Friend or Power of attorney to contact in an emergency:
John Richards Tel(W): +64 4 321 4569 Tel(H): +64 4 951 6210
18. SPECIAL INSTRUCTIONS INFORMATION
No smokers, no pets.
The Body Corp Rules MUST be given to new tenants.
AUTHORITY SIGNED
by the above named OWNER/S
or
Person duly authorised to
act on behalf of the Owner/s
Date:
/
)
)
)
)
/
Prepared by Quinovic Property Management - Head Office on 04-Jul-2005
Page: 3 of 3
SCHEDULE OFF OWNER DETAILS
ADDRESS OFF PROPERTY:
______________________________________________________
Owner’s First Name/s:
______________________________________________________
Owner’s Surname/s:
______________________________________________________
Ownership Contractual Name:
______________________________________________________
Owner/s Actual Home Address:
______________________________________________________
Owner/s Postal Address:
______________________________________________________
Home Phone Number:
______________________________________________________
Work Phone Number/s:
______________________________________________________
Mobile Number/s:
______________________________________________________
Email Address for
communications:
______________________________________________________
Name of Bank:
______________________________________________________
Bank Branch and Address:
______________________________________________________
Bank Account Number:
______________________________________________________
Bank Account Name:
______________________________________________________
Name of Emergency Contact
______________________________________________________
Emergency Contact Relationship
______________________________________________________
Emergency Contact Address:
______________________________________________________
Numbers (home, work & mobile):
______________________________________________________
Authorised Expenses
(delete where appropriate):
rates/insurance/body corporate fees/gardening/electricity/gas/water rates
Does the Property have
Home / Contents insurance?
______________________________________________________
Insurance Company:
______________________________________________________
Insurance Policy Details:
______________________________________________________
Are pets permitted?
If so state type and number:
_____________________________________________________
Is smoking permitted in the
premises?
______________________________________________________
Preferred tenant profile:
______________________________________________________
What whiteware / appliances
will be included in the property?
______________________________________________________
Do you have any general
instructions relating to
the management of your
property?
Do you have any instructions
for the tenant that you wish
to have specified on the
Tenancy Agreement? If so
please detail these
instructions:
Date property available to
rent from:
Does the property have a
security system?
If so please state the
code details:
I hereby appoint Quinovic Property Management to act as my agent to manage my property.
Signed: ……………………………………………………………
Date: ………………………………..………..…
Please fax this completed form to Quinovic Property Management. We will input the above details into our
Quinovic Property Management System database.
A personalised Agreement to manage your property, will be completed ready for signing using the
information provided above.