Brochure 2009
Transcription
Brochure 2009
A Comprehensive Approach to EFFECTIVE TRAVEL MANAGEMENT 2011 Business Travel Today Business travel continues to play an important part in building relationships and driving growth. There is simply no better substitute for a firm handshake or an encouraging pat on the back. Nevertheless, business travel is under closer scrutiny than ever before. Value has become the recurring theme. Every business trip must generate concrete results in keeping with well-defined objectives. Consequently, travel programs are continuously monitored and ongoing program optimization an absolute. Greater savings are only part of the mandate. Service and security remain important imperatives and decreasing travel’s impact on the environment is on everybody’s “Must Do” list. Furthermore, today’s business travel market is highly complex and constantly changing. How then can organizations today effectively manage their travel programs? One sure way is by working with a travel management company who truly understands their needs and challenges and is consistently on top of market trends and best practices. Carlson Wagonlit Travel (CWT) is just that company. As a global leader specializing in business travel management, we are focused on helping clients derive greater value from their travel programs. To that end, we have the people, processes, products and services our clients need to optimize their business travel. CWT knows that making the most of business travel can mean big returns for companies and their travelers. 2 Contents About Carlson Wagonlit Travel .................................................................4 CWT Travel Management Institute.......................................................19 Message from Douglas Anderson, President & CEO.......................5 Corporate Social Responsibility ...........................................................20 Eight Key Levers to Effective Travel Management ...........................6 Core Values Guiding CWT ......................................................................21 CWT Products and Services .....................................................................8 The CWT Executive Team .......................................................................22 CWT Traveler & Transaction Services.....................................10 Worldwide Presence.................................................................................23 CWT Program Optimization ......................................................12 CWT Safety & Security .................................................................14 CWT Meetings & Events..............................................................16 CWT Energy Services ...................................................................18 3 About Carlson Wagonlit Travel Carlson Wagonlit Travel is a global leader specializing in business travel management. The company is dedicated to helping companies of all sizes, as well as government institutions and non-governmental organizations, optimize their travel programs and provide best-in-class service and assistance to travelers. By leveraging the talents and know-how of its people and providing leading-edge technology, CWT helps clients around the world drive savings while delivering service and enhancing security and sustainability. Our mission: CWT delivers efficient and innovative solutions to optimize travel and meetings & events management, by leveraging our global reach with the best people and superior service. CWT also plays a major role in meetings and events management, providing strategic know-how and a host of services and technology solutions that help companies make the most of their investment. CWT at a glance* Present in more than 150 countries and territories Nearly 19,000 employees A diverse client portfolio of large corporations, small and mid-size companies, and government institutions. Clients include one third of the Fortune Global 100 companies. More than 57 million on- and off line transactions US$24.3 billion in sales generated by wholly owned operations and joint ventures * 2010 figures 4 A global leader: Number one in Europe, Asia Pacific and Latin America Number two in North America Customer satisfaction is a driving force at CWT 92% travel manager overall satisfaction rate 96% client retention rate Message from Douglas Anderson President & CEO At Carlson Wagonlit Travel, we are proud of our success serving our customers around the world, every day. In the travel industry, you learn to expect the unexpected. As we work through the challenges and opportunities of 2011, our focus remains on delivering the best travel service to our customers around the world. Our commitment to excellence and meeting the needs of our clients using our in-depth industry knowledge, passion and integrity is a deep-rooted conviction we all share. We at CWT are privileged to work with clients in all business sectors as well as government and non-governmental organizations. Although many of our clients are among the biggest and best-known corporations in the world, we take great pride in successfully delivering effective travel management to small and mid-size companies as well. Working hand in hand with our clients to truly understand their business needs and help them realize their objectives through flexible solutions is what sets CWT apart. CWT has a multicultural team of people working around the world. Their strong sense of engagement and their expertise have contributed significantly to our clients’ satisfaction and loyalty. The industry suppliers and business partners with whom we work are also committed to client care and excellence. Our shareholders are global leaders in their own right. Their unwavering support has helped CWT pave the way in a fast-changing, complex environment. By being innovative in all aspects of our business, we have continued to deliver added value to our clients, employees and shareholders alike. Looking ahead, CWT will reinforce its global leadership and bring even greater value to our clients and stakeholders. Our strategy is focused and our priorities clear. In addition, we offer the finest products and services in our industry. In a world without boundaries, we have a vast geographic presence and hard-working people who are among the best in their field. Our history of longstanding client relationships also bodes well for the future. But we are never complacent. Every day, we seek higher levels of performance that will benefit not only our clients but our industry at large. This brochure provides a glimpse into CWT and its activity. I trust those of you who know us well will find yourselves in familiar surroundings. If you have not yet discovered our company, I hope this information will be of relevance and encourage you to get to know us better. “CWT will reinforce its global leadership and bring even greater value to our clients and stakeholders.” 5 Eight Key Levers to Effective Travel Management In a complex, fast-changing environment, Carlson Wagonlit Travel works closely with clients to help them identify their priorities and optimize their travel programs. This means greater value in terms of safety, service and security for companies and their travelers. Sustainability is also a key factor in the equation. Today, by mitigating business travel’s impact on the environment, companies can help shape the future. The eight key levers to effective travel management are at the heart of every well-managed travel program. They provide a robust framework from which to work and succeed. To that end, the CWT Travel Management Institute conducts in-depth research into the underlying principles of effective travel management and identifies best practices companies can implement with the help of CWT. 6 Provide the right services and assistance to travelers and optimize transaction processing. Online booking tools for simple transactions, coupled with expert travel counselors at the point of sale for complex itineraries and special services, drive savings and increase traveler satisfaction and productivity. Tackle hotel spend. Representing 30-40 percent of a total travel budget, hotel spend is often less carefully managed than air spend. Establishing and closely monitoring a preferred hotel program that travelers adhere to provides greater leverage for negotiations. Security is also enhanced when travelers comply with a welldesigned program that meets their business needs. Continue to drive air and ground transportation savings. Optimized sourcing and changes in traveler behavior can lead to greater savings. Negotiating with a limited number of preferred airlines and requiring travelers to book restricted fares at least two weeks in advance are two important means. Integrating rail into a travel program can also bring tangible results in terms of savings, traveler comfort and convenience, and reduced carbon dioxide emissions. A well thought-out ground transportation program takes car rental, limousine, chauffer-driven “black car” and taxi services into account too. Increase policy compliance and optimize demand management. Together, a well-designed travel policy and strict compliance can generate savings of on average 20 percent of total travel spend.1 Mandates must be clear and compliance strictly enforced in five main areas: advance air booking, restricted airfares, preferred suppliers, traveler comfort (authorized air class/hotel category), and preferred booking channels. Demand management offers another way to control costs by aligning travel with business needs. To that end, some trips may be replaced with alternatives such as teleconferencing to reach the same objectives. Adjusting the travel policy, increasing compliance and monitoring performance indicators also help optimize the quantity, frequency and specifications of travel for better demand management. 1 Further consolidate travel programs. By bringing the components of a travel program together on a local, regional or global level, companies can save up to 20 percent of total travel spend and enhance service and security. A standardized travel policy, consistent booking and fulfillment processes, and consolidated sourcing that includes just one travel management company are keys to success. Address security and corporate social responsibility. A company’s duty of care applies to employees as well as the environment in which they operate. For starters, this means successfully managing the risks associated with business travel, practicing responsible procurement and reducing their carbon footprint. Integrate meetings and events into the travel program. Meetings and events can represent 25-40 percent of a total travel and entertainment budget. By integrating them into their travel programs and applying the principles of effective travel management, companies can better control and optimize their spend. Develop actionable dashboards and performance measures. Without relevant performance indicators and consolidated data delivered in a timely, accurate, easy-to-use fashion, it is impossible to evaluate a travel program and implement corrective measures where needed. Playing by the Rules: Optimizing Travel Policy and Compliance, CWT Travel Management Institute, 2008. 7 CWT Products and Services CWT offers flexible solutions that generate value for companies of all sizes. Working closely with clients to fully understand their goals, CWT provides products and services that balance and meet the needs of travel managers, business travelers, procurement professionals and C-level executives. CWT leverages its global footprint and innovative technology with best-in-class tools to help clients around the world maximize the effectiveness and value of their travel programs while providing consistent and dependable service to their travelers. As new trends emerge and clients’ needs change, CWT uses its expertise to constantly evolve its products to provide innovative, results-driven solutions. 8 CWT products and services meet your varied needs 9 With more than 14,000 skillfully trained counselors, CWT offers best-in-class traveler services, booking assistance and optimized transaction processing. CWT recognizes that clients have different travel management needs, and our services can be adapted to ensure your specific requirements are fulfilled successfully. No matter the request, CWT can help companies identify and implement service configurations that increase savings and enhance service to best meet your travelers’ needs. For example, using a CWT Fulfillment Center can maximize automation and simplify delivery for any type of transaction. CWT also offers clients access to all relevant content—scheduling, fares, room rates and availability—and the most competitive pricing so they can accomplish their objectives in accordance with their travel policy. CWT further assists clients in 10 driving online adoption and effectively managing complex offline bookings. Booking through CWT also provides efficient access to the most competitive hotel rates—negotiated by you and/or by us. Additional traveler services—mobile alerts, VIP assistance, customer satisfaction monitoring and around-the-clock emergency support—allow travelers to be more productive and improve their overall experience. Powerful tools for travelers CWT Portal is the central gateway to all CWT online travel services, providing travelers with 24/7 access to booking services, profile data, security news and alerts, destination intelligence, health information and traveler tools. CWT Portrait is a Web-based profile management tool that allows travelers and travel arrangers to create and update traveler profiles 24/7, 365 days a year to ensure accurate bookings, precise and informative reporting, and personalized interactions. Online booking tools can significantly reduce travel spend and increase policy compliance. CWT offers seamless integration of leading, third-party online booking tools as well as proprietary tools in specific markets. Success story: Service configuration change saves $1 million in 3 months A leading, global biotechnology company with $80 million in travel spend wanted to streamline operational delivery to reduce costs and enhance service quality. CWT worked with the client to implement an outsourced CWT Full Service Center, resulting in savings of $1 million in the first three months, improved data consolidation and increased customer satisfaction. Thanks to CWT’s mobile offering, travelers can receive itineraries, flight alerts, and health and safety information via SMS and/or smartphone platforms. 11 CWT offers an array of products and services to help clients optimize their travel programs and increase savings. The foundation of program optimization is the ability to capture and consolidate data. CWT works with clients to ensure the data collected is timely, relevant and accurate. Data is consolidated in a worldwide global data warehouse, ensuring clients have the global, regional or country-level perspective they need. This information is accessible through an industry-leading, global travel management portal, available 24/7. The innovative interface allows clients to customize their reporting display and track progress toward key company goals easily and graphically and share this information with principal stakeholders. CWT helps clients assess the maturity of their current travel programs in each of the eight key levers to effective travel management and follows up with the development 12 and execution of action plans to improve specific areas. The CWT diagnostic approach is objective and quantitative, offering fact-based, actionable data clients can benchmark and use to make measurable improvements to their travel programs. The program optimization team includes nearly 1,000 professionals around the world who are responsible for analyzing travel programs and implementing program optimization strategies. This diverse team of experts includes program managers and data consolidation experts. Additionally, the consultants of the CWT Solutions Group manage customized engagements in air, hotel and ground transportation supplier sourcing, as well as technology, booking, fulfillment, policy and compliance, meetings and events, and change management. Demand management support CWT demand management tools give clients a wide spectrum of options to apply systemic controls that affect the quantity, frequency and specifications of travel, enabling them to manage costs without compromising business objectives. The CWT Program Management Center is an award-winning, centralized travel management interface that helps clients track compliance and trip purpose by putting all of the performance metrics and information needed— at a global, regional or local level—in one place. CWT Policy Builder helps clients create a travel policy from scratch and assess, benchmark and improve existing policies to support company initiatives such as demand management. CWT Policy Messenger, enables travel managers to automate messages based on agency bookings or card data to target specific travelers and optimize compliance. CWT Telepresence, our virtual meeting offering in partnership with Tata Communications, provides new opportunities for business collaboration and a smart alternative to travel. Success story: Better-fit program improves hotel compliance A global pharmaceutical group with $23 million in hotel spend wanted to improve compliance with its preferred hotels policy. Working closely with the CWT Solutions Group, they audited transactions to identify ways to improve the hotel program’s fit with traveler needs, identified potential new preferred suppliers, and improved service at the point-of-sale, resulting in a 20 percent increase in compliance. Unused ticket management automation helps companies better utilize unused tickets to enhance cost savings. 13 CWT’s safety offering keeps clients informed of travel risks and helps them locate and assist travelers quickly in a crisis. To help avoid situations that may adversely affect traveler safety, CWT provides clients and their travelers with relevant information to increase awareness of risks before, during and after a business trip. When incidents occur, CWT’s thorough crisis communications process includes effective communication, as well as response and recovery procedures, to ensure clients are informed and travelers well protected. CWT immediately alerts clients of a travel incident by telephone, email and/or SMS. Travel managers can then access accurate, actionable passenger data provided by CWT to quickly identify and track affected travelers, delivering assistance where needed. 14 For advanced security needs, CWT works with leading, third-party riskmanagement and healthcare firms to offer enhanced services designed to monitor risk to personnel and facilities, protect travelers and respond to emergency incidents 24/7. Helping improve security CWT Guardian, our global suite of safety and security services, offers automated travel alerts, destination intelligence, traveler tracking and traveler support to help clients proactively avoid or effectively manage risk. CWT Policy Messenger allows travel managers and heads of security to automatically alert travelers going to high-risk destinations. Enhanced safety and security services are also available, including trip-specific intelligence reports, enhanced traveler tracking, direct communication with affected travelers, health information and other services designed to mitigate risk. Success story: Enhancing traveler tracking A financial services company with $38 million in travel spend needed a partner who could monitor global incidents and send immediate notification in case of an emergency to help improve traveler safety. CWT provided a complete solution via its safety and security offering CWT Guardian, which includes travel alerts, destination intelligence, traveler tracking and traveler support. In less than an hour after breaking news of a plane crash, CWT alerted the client so they could contact an affected traveler who had been sent to the hospital and ensure continued care and safety. 15 CWT offers a range of services to help integrate meetings and events with the travel program to optimize savings, enhance process control, improve risk management and enrich attendee experiences. 16 CWT integrates best practices in sourcing, logistics and specialized consulting to deliver a comprehensive M&E program that optimizes spend, savings and return on meeting objectives. Taking control of meetings and events can help companies save 10-30 percent in direct costs while improving meeting and event services and return on investment. CWT Events can help you develop event concepts that meet your business objectives, then plan, fulfill and execute events that accomplish those goals with market-specific event services tailored to your particular needs. They also handle administrative and financial tasks so meeting owners can focus on the success of their events and deliver return on their investment. CWT Meetings offers a range of services to professionalize meeting planning and execution, as a supplement to clients’ in-house processes, providing expertise as needed in specific areas or delivering an end-to-end solution for your planners and attendees. In addition, professionals from CWT Meetings & Events Solutions can help you gather and analyze the data and information you need to build a best-in-class M&E program and improve it year after year. CWT’s comprehensive, post-meeting reporting package consolidates data from multiple sources to measure the financial impact and effectiveness of each meeting. In addition, data consolidation enables clients to leverage combined M&E and business travel spend for more effective negotiations. CWT also has best-in-class technology enablers to facilitate efficient processes and provide the meeting tools and services planners need. Furthermore, traveler tracking and risk management are enhanced when M&E participants book through CWT. Unbeatable strength With CWT Meetings Strategy Plus, companies can strategically strengthen their M&E program by leveraging both customized consulting and professional meeting planning and execution. Our M&E professionals can assess and evaluate your current program, including the sourcing strategy and meetings policy. They can then design and implement a program that meets your unique M&E program objectives and provide ongoing analysis and actionable recommendations for continued improvement. Success story: Consolidated M&E approach drives savings A high-performance network solutions company with $15 million in annual M&E spend wanted to optimize their M&E investment and improve processes to avoid penalties while increasing benefits to attendees and the company. CWT negotiated hotel contracts to gain more value from suppliers, including better indemnification and cancellation clauses, while implementing tools and process improvements to create a more organized approach to meeting planning. The client saved an average of 26 percent on CWT-managed meetings and events while improving its registration process, supplier negotiations and planning. 17 We’re experts in our business...to help you manage yours CWT understands the business of energy-related companies; and we have the experience, expertise and flexibility to meet your company’s unique needs. With professional, dependable operations worldwide and specialized services; CWT Energy Services handles your travel needs so you can manage your business more effectively. We are experts in getting people to and from difficult places on a daily basis, with maximum efficiency. Our trusted travel agents are specifically trained to support multinational crew rotations and remote field operations. We help our clients minimize risk and provide consolidated global data on their travel operations. Marine & Oilfield Travel Logistics International (MOTLI), our wholly owned consolidator company, offers specialty contracts with significant discounts off published fares to qualified travelers. Our specialized services center provides 24/7/365 expanded travel services exclusively to CWT Energy Services clients. 18 For more than 25 years, CWT Energy Services has excelled in delivering specialized travel services to companies in: Oil & gas: Including equipment & services Drilling and exploration (Upstream) Marine Services Energy: Refining & marketing CWT Travel Management Institute The CWT Travel Management Institute conducts in-depth research into effective travel management practices to help clients worldwide derive the greatest value from their travel program. Drawing on the global resources of CWT, the institute provides a regular flow of business intelligence and best practices offering actionable insights into travel management. To that end, the global edition of CWT Vision presents timely overviews and interpretations of industry trends. Recent research published by the CWT Travel Management Institute includes: Travel Management Priorities for 2011 Effective Travel Management: Eight Key Levers to Optimize a Travel Program Meetings & Events: When Savings Meet Success Room for Savings: Optimizing Hotel Spend Playing by the Rules: Optimizing Travel Policy and Compliance Global Horizons: Consolidating a Travel Program Toward Excellence in Online Booking Quarterly insights in collaboration with CWT Solutions Group Annual report of travel managers’ priorities Research publications 19 Corporate Social Responsibility As a leading provider of travel management products and services worldwide, CWT is addressing issues of Corporate Social Responsibility (CSR) by helping clients reduce the impact of their travel program on the environment. CWT actively and effectively helps clients build sustainable travel programs by enabling travel management professionals and travelers to make well-informed decisions to reduce their carbon footprint. As a result of these efforts, we have won the coveted Icarus award from the Institute of Travel Management U.K. and Ireland for three years in a row. With CWT, clients can strategically calculate, measure and manage emissions to align their travel programs with their overall CSR goals. Travelers can calculate and compare the carbon impact of their trip on the environment at the time of booking, while CWT’s post-trip emissions reporting lets travel managers measure the carbon footprint of their corporate travel programs and evaluate progress toward reduction goals. CWT also provides advanced emissions management services through The CarbonNeutral Company, one of the world’s leading carbon offset and climate consulting companies. Our commitment to support clients’ sustainable travel represents only one dimension of our company-wide CSR initiatives. An important part of our mission is to foster the development and well-being of our employees, ensure productive relationships with all of our stakeholders, protect the environment and be good citizens in the communities where we operate. Principles of ethical and safe conduct, coupled with our core values and a sense of corporate citizenship, provide the framework which guides CWT both in its business activities and its CSR initiatives. Specifically, CWT has made diversity, the environment and community involvement the focus of its CSR program. 20 Success story: Government agency increases sustainable travel awareness A government agency that supervises environmental issues and has $2.1 million in travel spend wanted to improve environmental reporting capabilities and traveler decision making within its own travel program. With help from CWT, the agency implemented an online booking tool that features the CWT Carbon Calculator, significantly increasing travelers’ awareness of the environmental impact of their travel choices. As a result, rail is now the preferred travel option for trips of less than three hours. CWT supports global healthcare initiative MASSIVEGOOD Together we can fight HIV/AIDS, malaria, tuberculosis and improve maternal & child health. MASSIVEGOOD is the Millennium Foundation’s innovative fundraising project whose mission is to be a worldwide movement that gives travelers the option to make a micro-contribution ($2/€2/£2) toward a healthier world every time they buy a plane ticket, reserve a hotel room or rent a car. www.massivegood.org Core Values Guiding CWT Six core values underlie the collective spirit and code of conduct at CWT. Employees are guided by these principles as they build new relationships, sustain existing ones, make determined choices and carry out their professional responsibilities. CUSTOMER CARE Putting the needs of clients first and striving to continuously provide an outstanding level of service RELIABILITY Being a dependable and trustworthy business partner, committed to offering industry-leading products and services COMMITMENT TO EXCELLENCE Continuously seeking higher levels of performance ENTREPRENEURIAL SPIRIT Approaching new challenges with creativity, resourcefulness and agility, reacting quickly and effectively to provide innovative solutions CULTURAL DIVERSITY Fostering respect and a team spirit in the workplace, embracing and leveraging the multicultural essence of the company, and providing equal opportunities to talented individuals INTEGRITY Building productive, longstanding relationships by being truthful and promoting open communication 21 The CWT Executive Team Douglas Anderson Jean-Luc Duchemin Håkan Ericsson Jerry Hogan Marc Karako President & Chief Executive Officer Executive Vice President, Global Human Resources President, Europe, Middle East, Africa and Latin America Vice President & General Counsel Executive Vice President & Chief Financial Officer Berthold Trenkel Cathy Voss Martin Warner Andrew Winterton Executive Vice President, Traveler & Transaction Services Executive Vice President, Global Program Solutions Chief Operating Officer, Asia Pacific President, Suppliers, Products and Technology Jack O’Neill President, North America Carlson Wagonlit Travel has two shareholders. Carlson, a global hotel, restaurant and travel company, holds 55 percent of CWT shares. Chase Travel Investment, an affiliate of JPMorgan Chase & Co., holds the remaining 45 percent.. 22 Worldwide Presence Wholly Owned/Joint Ventures/Minority Holdings (48) Partners (103) Albania Algeria Angola Argentina Armenia Australia Austria Azerbaijan Bahrain Bangladesh Barbados Belarus Belgium Benin Bhutan Bolivia Botswana Brazil Brunei Bulgaria Burundi Cambodia Cameroon Canada Chile China Colombia Congo, Democratic Republic of the Congo, Republic of the Cook Islands Costa Rica Côte d'Ivoire Croatia Cyprus Czech Republic Denmark Dominican Republic Ecuador Egypt El Salvador Estonia Ethiopia Finland France French Guiana French Polynesia Gabon Gambia Georgia Germany Ghana Greece Guadeloupe Guatemala Honduras Hong Kong Hungary Iceland India Indonesia Ireland Israel Italy Jamaica Japan Jordan Kazakhstan Kenya Kosovo Kuwait Kyrgystan Latvia Lebanon Libya Lithuania Luxembourg Macedonia Madagascar Malaysia Mali Malta Martinique Mauritania Mauritius Mexico Modolva Monaco Mongolia Montenegro Morocco Mozambique Nepal Netherlands New Caledonia New Zealand Nicaragua Niger Nigeria Norway Oman Pakistan Panama Paraguay Peru Philippines Poland Portugal Puerto Rico Qatar Reunion Island Romania Russia Rwanda Saudi Arabia Senegal Serbia Seychelles Sierra Leone Singapore Slovakia Slovenia South Africa South Korea Spain Sri Lanka Sudan Sweden Switzerland Syria Taiwan Tajikistan Tanzania Thailand Togo Trinidad and Tobago Tunisia Turkey Turkmenistan Uganda Ukraine United Arab Emirates United Kingdom United States Uruguay Uzbekistan Vanuatu Venezuela Vietnam Yemen Zambia Zimbabwe 23 CWT Head Offices Worldwide Europe, Middle East, Africa and Latin America 31 rue du Colonel Pierre Avia – CS 91551 75741 Paris Cedex 15 France Tel. +33 (0)1 41 33 65 00 North America 701 Carlson Parkway Minneapolis, MN 55305 United States Tel. +1 (800) 213-7295 Asia Pacific 70 Anson Road #20-01 Hub Synergy Point Singapore 079905 Tel. +65 6505 4800 www.carlsonwagonlit.com Carlson Wagonlit Travel is committed to promoting environmental sustainability. This document was printed on paper from managed forests. We used uncoated paper and no-glue binding for cleaner production. Copyright © 2011 CWT