minutes of a general meeting of gladstone regional council held at

Transcription

MINUTES OF A GENERAL MEETING OF
GLADSTONE REGIONAL COUNCIL
HELD AT THE GLADSTONE ADMINISTRATION CENTRE BOARDROOM
101 GOONDOON STREET, GLADSTONE
ON 5 MAY 2009 COMMENCING AT 9.00AM
PRESENT
Councillors
Mayor George Creed
Cr Gail Sellers
Cr Maxine Brushe
Cr Matt Burnett
Cr Craig Butler
Cr Clyde Cameron
Cr Colin Chapman
Cr Rick Hansen
Cr Lyn Paton
Council Officers
Graeme Kanofski (Chief Executive Officer)
Maureen Mason (Executive Support Officer/Minute Secretary)
For part of the meeting as required:
Cale Dendle (Director Community Services)
Greg Winter (Director Governance)
Ross Paroz (Director Infrastructure Services)
Mark Larney (Director Corporate Services)
Ron Doherty (Director Regulation & Development)
Mark Holmes (Manager Finance)
Helen Robertson (Manager Assessment & Development)
Michelle Wagner (Manager Community Relations)
Gail Griffiths (Senior Administration & Customer Relations Officer)
Others in Attendance
Nil.
GLADSTONE REGIONAL COUNCIL GENERAL MEETING MINUTES 5 MAY 2009 PAGE 2 OF 100
________________________________________________________________________________
Minute Contents
Item Number
Item Description
Page
Number
1.0
APOLOGIES
5
2.0
MESSAGE OF SYMPATHY
5
CONFIRMATION OF MINUTES
MINUTES OF THE GENERAL MEETING HELD 21 APRIL
2009
5
6
3.0
3.1
4.0
OFFICER REPORTS
4.1
4.1.1
4.2
4.2.1
4.2.2
4.2.3
4.2.4
4.3
4.3.1
4.3.2
4.3.3
4.3.4
4.3.5
4.4
4.4.1
4.4.2
4.4.3
4.4.4
4.5
4.5.1
4.5.2
4.5.3
4.6
4.6.1
4.6.2
CHIEF EXECUTIVE OFFICER
ORGANISATIONAL STRUCTURE AND TIMING OF
COUNCIL MEETINGS
DIRECTOR COMMUNITY SERVICES
OFFICIAL NAME – “TARGINNIE”
ADOPTION OF 2007/08 ANNUAL REPORT
COUNCIL SIGNAGE REPLACEMENT PROJECT –
PHASE II
TOWNSHIP NAME – SEVENTEEN SEVENTY
DIRECTOR CORPORATE SERVICES
NON SMOKING POLICY
CODE OF CONDUCT FOR EMPLOYEES
ASSET MANAGEMENT POLICY
STAFF RECOGNITION POLICY
DIGITAL TELEVISION – MIRIAM VALE AREA
MANAGER OF FINANCE
WRITE OFF OUTSTANDING DEBTS
FUNDING POLICY FOR THE GLADSTONE STATE
EMERGENCY SERVICE UNIT
GATCOMBE RURAL FIRE BRIGADE FUNDING
MONTHLY OPERATING STATEMENTS YTD TO 31
MARCH 2009
DIRECTOR GOVERNANCE
OPENING AS ROAD – LAND OWNED BY QUEENSLAND
RAIL – LOT 2 RP612974; LOTS 321 & 322 G15341; LOT 3
RP600843 AND LOT 1 RP608896
MAKING OF GLADSTONE REGIONAL COUNCIL USE OF
MOTOR VEHICLES ON BEACHES (APPLICATION OF
CONTINUING LOCAL LAW) LOCAL LAW 2009
PUBLIC INTEREST TEST REPORT ON CALLIOPE SHIRE
COUNCIL LOCAL LAW NO. 47 (USE OF MOTOR
VEHICLES ON BEACHES) 2001
DIRECTOR ENVIRONMENT AND REGULATION
IMPLICATIONS OF DRAFT CARBON POLLUTION
REDUCTION SCHEME LEGISLATION
PROPOSED FEES & CHARGES – LOCAL LAW
LICENCES & PERMITS
6
8
8
8
8
9
9
9
10
10
10
11
11
11
11
12
12
12
12
13
13
14
14
14
________________________________________________________________________________
Item Number
4.7
4.7.1
4.7.2
4.7.3
4.8
4.8.1
4.8.2
4.8.3
4.8.4
4.8.5
4.8.6
4.8.7
4.8.8
4.8.9
4.8.10
5.0
Item Description
Page
Number
DIRECTOR INFRASTRUCTURE SERVICES
PROPOSED STREET NAMES FOR LITTLE CREEK
DEVELOPMENT KIRKWOOD
PROPOSED DISPOSAL OF R458 PARISH OF
GLADSTONE, COUNTY OF CLINTON – LOT 299
CTN1740
CORONATON DRIVE UNDERPASS, TANNUM SANDS –
REQUEST BY TANNUM SANDS STATE HIGH SCHOOL
TO PAINT MURAL
DIRECTOR PLANNING REPORTS
REQUEST FOR ASSESSMENT UNDER THE
SUPERSEDED PLANNING SCHEME– ADVERTISING SIGN
– 36 HADDOCK DRIVE BURUA
REQUEST FOR ASSESSMENT UNDER SUPERSEDED
PLANNING SCHEME – TWO ADVERTISING SIGNS – 269
GLADSTONE BENARABY ROAD, WURDONG HEIGHTS
DEVELOPMENT APPLICATION 09/0018 MATERIAL
CHANGE OF USE, TEMPORARY CONCRETE BATCHING
PLANT 18 BAKER ROAD, CALLIOPE
CHANGE OF USE, TEMPORARY CONCRETE BATCHING
PLANT 18 BAKER ROAD, CALLIOPE
REQUEST FOR PROPOSED DEVELOPMENT TO BE
ASSESSED UNDER THE PROVISIONS OF A
SUPERSEDED PLANNING SCHEME, RECONFIGURATION
OF A LOT (1 INTO 2) – CAPTAIN COOK DRIVE, AGNES
WATER (SANDCASTLES RESORT)
REQUEST FOR PROPOSED DEVELOPMENT TO BE
ASSESSED UNDER THE PROVISIONS OF A
SUPERSEDED PLANNING SCHEME –
RECONFIGURATION OF A LOT (1 INTO 2) AT 8 JAKEMAN
DRIVE, AGNES WATER
CHANGE OF USE FOR A RELOCATABLE DWELLING –
FITZROY CRESCENT, AGNES WATER
P & E COURT APPEAL SEA BREEZE (QLD) PTY LTD V
GLADSTONE MICHAEL BAEVSKI, SUNRISE AT 1770 CTS
32536 & MIDELL PTY LTD
CHANGE OF USE FOR A RELOCATABLE DWELLING – 2
STIRRAT STREET, ROSEDALE
PLANNING SCHEME POLICY NO 3 – WATER SUPPLY,
SEWERAGE, TRANSPORT, STORMWATER & PUBLIC
PARKS AND COMMUNITY LAND INFRASTRUCTURE
CONTRIBUTIONS POLICY FOR THE FORMER MIRIAM
VALE SHIRE AREA
14
14
COUNCILLORS’ REPORT
22
15
15
16
16
16
17
17
19
19
20
21
21
21
________________________________________________________________________________
Page
Number
Item Number
Item Description
6.0
GENERAL BUSINESS
BUILYAN SPORTS GROUND
CQ A NEW MILLENNIUM
SWINE FLU
APPRECIATION FROM SWENSON FAMILY
LOCAL GOVERNMENT WEEK 2009
APPRECIATION TO SENATOR BOYCE
UBOBO MOUNTAIN CHALLENGE
DIRECTIONAL SIGNS(ARROWS) – BOYNE VALLEY
ROAD
SPRAYING OF PARTHENIUM AND GIANT RATS TAIL IN
STATE FORESTS
CQLGA 50TH ANNIVERSARY CELEBRATIONS
23
23
23
23
23
23
24
24
24
QUESTIONS FROM THE PUBLIC GALLERY
24
DEPUTATIONS
25
8.0
IN COMMITTEE DISCUSSIONS
25
9.0
MEETING CLOSE
25
COUNCILLORS' REPORT – 5 MAY 2009
ATTACHMENT 4.1.1 - TRANSITION AND OPTIMAL
ORGANISATIONAL STRUCTURES
NON-SMOKING POLICY
CODE OF CONUCT FOR EMPLOYEES POLICY
FUNDING POLICY FOR THE GLADSTONE STATE
EMERGENCY SERVICE UNIT
MONTHLY OPERATING STATEMENTS YTD TO 31
MARCH 2009
FEES AND CHARGES - LOCAL LAW LICENCES &
PERMITS
CONDITIONS - ITEM 4.8.3 D/A 09/0018 18 BAKER ROAD
CONDITIONS - ITEM 4.8.7 D/A 09/0008 FITZROY
CRESCENT, AGNES WATER
CONDITIONS - ITEM 4.8.9 DA 09/0007 2 STIRRAT
STREET, ROSEDALE
26
34
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
24
24
ADDENDA
ADDENDUM 1
ADDENDUM 2
ADDENDUM 3
ADDENDUM 4
ADDENDUM 5
ADDENDUM 6
ADDENDUM 7
ADDENDUM 8
ADDENDUM 9
ADDENDUM 10
ADDENDUM 11
ADDENDUM 12
36
39
47
54
56
59
86
88
95
98
________________________________________________________________________________
1.0
APOLOGIES
There were no apologies.
2.0
MESSAGES OF SYMPATHY
2.1
PASSING OF MRS ROSE MAREK
Cr Sellers referred to the passing of Mrs Rose Marek.
Rose Preston was born at Southport on July 27th 1914 during the outbreak of
World War 1. She lived most of her early years in Southport. She met George
Marek, a butcher from Calliope, and was married in November 1928 and then
moved to Nanango. Rose and George had two children Donald and Betty Rose.
They came to Gladstone in the 1950’s and George began work at the
Gladstone Meatworks. George died in August 1977. Rose worked as a cleaner
for many years and was caretaker at the Town Hall. She was a regular
performer at the Gladstone Harbour Festival Talent Quest as a tap dancer and
each year her performance delighted the crowds. She was invited to perform on
Red faces Hey Hey It’s Saturday. This year was the first year that Rose missed
attending the Festival. She passed away on Friday 24th April 2009. Rose is
survived by one son, six grandchildren, thirteen great-grandchildren and eight
great-great grandchildren.
Cr Cameron referred to Mrs Marek as a true “Gladstone character”.
2.2
PASSING OF MR JOHN ABRAHAM JOSEPH
23/5/1938 - 24/4/2009
Councillor Sellers referred to the passing of John Abraham Joseph. John was
born in Gladstone at Bayview in Goondoon Street to Joe and Edith Joseph. As
a young child John showed early signs of an inventive mind and love of a
practical joke. He took a fitting and turning apprenticeship with Arthur Mostert.
In 1964, John had an idea how to mould aluminium boats over a rubber
bladder. As the sheets that were required were $20 each, he decided to begin a
business ‘Joseph Engineering’ and leased premises in Lord Street. This idea
was set aside when he began building boats, starting with the ‘Reflex’, a lines
boat that still operates today and then the ‘Sea Hunt’ and a barge named the
‘Midway Trader’. This barge was later renamed the ‘MV Capricorn’ and would
be central to John’s Business over the next forty years. It was involved with
such diverse jobs as cartage of cattle, construction materials, cars, water to
Heron, hauling gravel at Fraser and unloading prawns in the Gulf. In the 1970’s
John devised a method to sample the coal as it left the conveyor and before it
entered the ship. Australian and American patents were obtained. John,
together with his brother Norm invented a unique pile rig and handled piledriving operations from Bundaberg to Mackay. This rig is still in use today in
Gladstone Harbour by John’s son Andrew. He also built and operated Rainbow
Valley Childcare Centre.
John inherited his love of the sea from both his parents and sailing has always
been a large part of his life. He skippered a lightweight sharpie named ‘Valiant’
and together with Bruce Chapman and Graham Fenton they won the Qld
________________________________________________________________________________
Championship in 1963. He built his own yacht ‘Pleiades’ and competed in local
races and the ‘Brisbane to Gladstone’ on numerous occasions.
John is survived by his wife Helen, daughter Marion, son Andrew and four
grandchildren.
3.0
GENERAL MEETING MINUTES OF 21 APRIL 2009
3.1
CONFIRMATION OF GLADSTONE REGIONAL COUNCIL GENERAL
MEETING MINUTES 21 APRIL 2009
09/249
It was moved by Cr. Hansen, seconded by Cr. Chapman,
"That the minutes of the Gladstone Regional Council General Meeting of 21
April 2009, as tabled, be confirmed."
Carried
4.0
OFFICER REPORTS
4.1
4.1.1
ORGANISATIONAL STRUCTURE AND TIMING OF COUNCIL MEETINGS
09/250
It was moved by Cr. Brushe, seconded by Cr. Paton,
“That Council:
1.
Conduct formal Council meetings on the first and third Tuesday of each
month commencing at 9.00am at the Gladstone Administration Centre
Boardroom, 101 Goondoon Street Gladstone for all but the month of
January when a meeting will not be held on the first Tuesday of this
month.
2.
Conduct informal briefing sessions on the second and fourth Tuesday of
each month commencing at 9.00am at the Gladstone Administration
Centre Boardroom, 101 Goondoon Street Gladstone.
3.
The informal briefing sessions be conducted in accordance with the
"Guidelines for the Conduct of Informal Briefing Sessions" as prepared
by the former Department of Local Government, viz:

The purpose of the informal briefings is to share information,
seek clarification and receive updates and not for the purpose of
debating issues, obtaining consensus, or otherwise discharging
Council's deliberative and decision making functions;

The Chief Executive Officer will prepare an agenda for
discussion group meetings, with briefing notes where
appropriate, however, as no decisions will be made no minutes
will be taken of proceedings.
________________________________________________________________________________
4.
Allocate portfolios to Councillors consistent with directorships with the
objective of improving information flow between elected members and
senior staff and hence, ultimately the community. These portfolios be
allocated as follows:-
Directorship / Portfolio
Corporate Services and Governance
Community Services
Environment & Regulation
Airport
Infrastructure
Parks and Recreation
Development
Finance
Councillor
Cr. Rick Hansen
Cr. Maxine Brushe
Cr. Col Chapman
Cr. Clyde Cameron
Cr. Matt Burnett
Cr. Gail Sellers
Cr. Craig Butler
Cr. Lyn Paton
5.
Hold an additional General Meeting on the 30 June 2009 for the sole
purpose of adopting the budget for the 2009/10 financial year.
6.
Endorse the stage one transition and optimal organisational structures
for Gladstone Regional Council as contained in Addendum 2 to the
minutes, including the appointment of the current Manager of Finance,
Mr Mark Holmes as the Director Finance.
7.
Endorse the Acting Director arrangements as shown below:
DIRECTORSHIP
ACTING DIRECTOR
[in the absence of current Director - ie.
during periods of leave, etc]
Environment & Regulation
Parks and Recreation
Director Governance
Director Corporate Services
Director Community Services
Director Statutory Planning
Director Strategic Planning
Director Infrastructure Services
Director Finance
Assistant Director Environment and Regulation
Manager Parks and Conservation
Director Governance
Manager Human and Social Services
Director Strategic Planning
Director Statutory Planning
Manager Water & Sewerage Services and
Manager Works Operations [on a rotational
basis]
Carried
________________________________________________________________________________
4.2
DIRECTOR COMMUNITY SERVICES
4.2.1
OFFICIAL NAME - "TARGINNIE"
09/251
It was moved by Cr. Butler, seconded by Cr. Chapman,
“That:
1.
Council adopt Targinnie (two n's) to be the correct spelling of the
township.
2.
Officers be authorised to take the necessary steps, including community
consultation to make application to the Department of Environment and
Resources to have this spelling confirmed and other records altered.”
Carried
4.2.2
ADOPTION OF 2007/08 ANNUAL REPORT
09/252
It was moved by Cr. Brushe, seconded by Cr. Sellers,
“That:
1.
The combined 2007/08 Annual Report of the former local governments
of Calliope Shire Council, Gladstone-Calliope Aerodrome Board,
Gladstone City Council and Miriam Vale Shire Council be adopted in
accordance with s. 36 of the Local Government Reform Regulation
2008, subject to the inclusion of the record of Cr Hansen’s meeting
attendance.
2.
A copy of the report be published on Council's website and submitted to
the Department of Infrastructure and Planning (Local Government
Division).”
Carried
Councillors noted that there was considerable work involved in the compilation
of the report and requested that their appreciation for a job well done be passed
on to all involved.
4.2.3 COUNCIL SIGNAGE REPLACEMENT PROJECT – PHASE II
09/253
It was moved by Cr. Butler, seconded by Cr. Cameron,
“That:
1.
Council endorse the general approach to Phase II of the Signage
Replacement Project outlined in the report with the exception that the
entrance sign to Gladstone be larger than the other “Town Signs” and
read “Welcome to the City of Gladstone”.
________________________________________________________________________________
2.
Pursuant to s. 486(1)(a) of the Local Government Act 1993, Council is
satisfied that there is only one supplier of urethane-based, hand-carved,
dimensional signs reasonably available to it, being Danthonia Designs.
3.
Accordingly, the Chief Executive Officer be authorised to conclude
negotiations with Danthonia Designs for Phase II of the Signage
Replacement project as outlined in the report.
4.
Council authorise the necessary revisions to the budget to conclude
Phase II of the project as planned.
5.
Officers report further to Council with respect to Phase III of the project
in due course.“
Carried
4.2.4
TOWNSHIP NAME - "SEVENTEEN SEVENTY"
09/254
It was moved by Cr. Hansen, seconded by Cr. Sellers,
“That:
1.
Council acknowledges advice from the Department of Environment and
Resources (Place Names Section) dated 17 April 2009 that the official
name of the township is "Seventeen Seventy".
2.
Council seek to issue a joint statement with the Department
Environment and Resources to clarify any current misunderstanding.
3.
Any concerns regarding apparent breaches of the Place Names Act
1994 with regard to "Seventeen Seventy" be directed to the Department
of Environment and Resources as the administering authority for that
statute; and
4.
Steps be taken to progressively alter Council signage (including
corresponding notification to the Department of Main Roads) as funds
and resources permit, including as part of the signage/re-badging
project currently underway."
Carried
4.3
DIRECTOR CORPORATE SERVICES
4.3.1
NON SMOKING POLICY
09/255
It was moved by Cr. Sellers, seconded by Cr. Brushe,
“That Council:
1.
2.
Revoke the Transitioning Policy: “Former Calliope Shire Council Policy
being CSC No. 603 – “Non Smoking Policy”; and
Adopt the “Non Smoking Policy” as contained in Addendum 3 to the
minutes.
Carried
________________________________________________________________________________
4.3.2
CODE OF CONDUCT FOR EMPLOYEES POLICY
09/256
It was moved by Cr. Hansen, seconded by Cr. Paton,
“That Council;
1.
Revoke the following Transitioning Policies:
a.
former Gladstone Council Policy being GCC – “Code of
Conduct”;
b.
former Calliope Shire Council Policy being CSC No. 6A –
“General Code of Conduct”;
c.
former Calliope Shire Council Policy being CSC No. 6B –
“Councillor Code of Conduct”;
d.
former Miriam Vale Shire Council Policy being MV – “Code of
Conduct”; and
3.
Adopt the “Code of Conduct Policy for Staff” contained in Addendum 4
to the minutes.”
Carried
4.3.3
09/257
It was moved by Cr. Sellers, seconded by Cr. Hansen,
“That Council:
1.
a.
former Gladstone City Council Policy being – “Asset
Management Policy”;
b.
former Miriam Vale Shire Council Policy being MV No. 1.30 –
“Asset Management Policy”; and
2.
4.3.4
Adopt the “Asset Management Policy” as contained in Addendum 5 to
the minutes.”
Carried
09/258
It was moved by Cr. Burnett, seconded by Cr. Chapman,
“That Council;
1
2.
a
former Gladstone City Council Policy being – “Presentation in
Recognition of Service with Council Policy”;
b.
former Calliope Shire Council Policy being CSC604 – “Gift
Policy”;
c.
former Miriam Vale Shire Council Policy being MV No. 1.11 –
“Staff Recognition and Reward Policy”; and
Adopt the “Staff Recognition Policy” as contained in Addendum 6 to the
minutes.”
Carried
________________________________________________________________________________
4.3.5
DIGITAL TELEVISION – MIRIAM VALE AREA
The meeting discussed Council’s position in regard to the funding of the
conversion costs associated with the transfer from an analogue to a digital
television transmission at Council owned television towers at Agnes Water,
Miriam Vale and Rosedale.
Councillors were adamant that it wasn’t a Council responsibility and agreed that
if the government takes away the analogue service provided by Council it
should replace the service not Council.
09/259
It was moved by Cr. Brushe, seconded by Cr. Sellers,
“That because television services are a commonwealth rather than a local
government funding responsibility, Council will:
1.
2.
3.
4.
Seek federal government funding for the upgrade to digital transmission
facilities for the residents of Agnes Water/ Seventeen Seventy, Miriam
Vale/Bororen & Rosedale;
Work in partnership with the community to lobby the federal government
to fund this project;
Not fund the upgrade of the facility should the federal government
refuse to do so; and,
Seek the support of the Local Government Association of Queensland
for representation on a state-wide basis.”
Carried
4.4
MANAGER OF FINANCE
4.4.1
WRITE OFF OUTSTANDING DEBTS
09/260
It was moved by Cr. Burnett, seconded by Cr. Sellers,
“That Council authorise the write off of the debts totalling $29,185.25 as listed
in the schedule attached to the agenda report. “
Carried
4.4.2
FUNDING POLICY FOR THE GLADSTONE STATE EMERGENCY SERVICE
UNIT
09/261
It was moved by Cr. Hansen, seconded by Cr. Brushe,
“That Council adopt the policy "Gladstone State Emergency Service – Funding
Arrangements" as contained in Addendum 7 to the minutes.”
Carried
________________________________________________________________________________
4.4.3
GATCOMBE RURAL FIRE BRIGADE FUNDING
09/262
It was moved by Cr. Butler, seconded by Cr. Burnett,
That:
1.
Council recognises the efforts of the few landholders in Gatcombe
Heads to establish a fire protection system by providing financial
assistance in the form of a donation for the sum of $2600 to the
Gatcombe Heads Rural Fire Brigade for the completion of the Fire
Protection Pipeline System that was commenced in 2006.
2.
Council also recognises the isolation of Gatcombe Heads' residents in
terms of other emergencies and endorses a further donation of $1400
for the construction of an emergency helicopter landing pad.
3.
Council notes that for the 2009-2010 year and beyond, the Rural Fire
Brigades on Facing and Curtis Islands, together with other Brigades so
established, will be included in the normal funding arrangements as
determined by the GRC Rural Fire Finance Committee.”
Carried
4.4.4
MONTHLY OPERATING STATEMENTS YTD TO 31ST MARCH 2009
09/263
It was moved by Cr. Butler, seconded by Cr. Hansen,
“That the information contained in the report, and statements contained in
Addendum 8 to the minutes, be noted.”
Carried
4.5
DIRECTOR GOVERNANCE
4.5.1
OPENING AS ROAD - LAND OWNED BY QUEENSLAND RAIL – LOT 2
RP612974; LOTS 321 & 322 G15341; LOT 3 RP600843 AND LOT 1
RP608896
09/264
It was moved by Cr. Butler, seconded by Cr. Burnett,
“That Council authorise:
1.
the endorsement of survey plans opening the land owned by
Queensland Rail ("QR") listed in the Schedule as Road at no cost to
QR; and,
2.
Council not authorise a refund of rates as requested by Queensland Rail
in its letter of 20 April 2009 but do a rate adjustment on the transfer
date.
SCHEDULE
Lot 2 on RP612974; Lots 321 and 322 in G15341; Lot 3 on RP600843 and Lot
1 on RP608896”
Carried
________________________________________________________________________________
4.5.2
MAKING OF GLADSTONE REGIONAL COUNCIL USE OF MOTOR
VEHICLES ON BEACHES (APPLICATION OF CONTINUING LOCAL LAW)
LOCAL LAW 2009
The Mayor invited comment from the group of Facing Island residents in the
Public Gallery. Gatcombe Heads resident Coral Marxsen queried the
application of the local law to Facing Island. The Director Governance
explained:
09/265
-
That if Council makes the proposed local law no beaches (including those
on Facing Island) apart from the beaches in the former Calliope Shire
Council area already specified in Subordinate Local Law no 47 would be
regulated by the local law;
-
In order to regulate any other beaches (including those on Facing
Island) Council would have to amend Subordinate Local Law No. 47; and,
-
In order to amend the Subordinate Local Law Council would invite public
submissions in respect of the amendment.
It was moved by Cr. Butler, seconded by Cr. Sellers,
“That:
1.
Council:
2.
1.
in accordance with section 871 of the Local Government Act
1993, resolve to proceed with the making of Gladstone Regional
Council Use of Motor Vehicles on Beaches (Application of
Continuing Local Law) Local Law 2009 as advertised; and
2.
In accordance with section 873(1) of he Local Government Act
1993, resolve to make Gladstone Regional Council Use of Motor
Vehicles on Beaches (Application of Continuing Local Law) Local
Law 2009 as advertised; and
All persons making a submission be thanked with an explanation being
provided to those who made a submission relating to beaches on Facing
Island, as to why Council did not consider their submission relevant at
this time.”
Carried
4.5.3
PUBLIC INTEREST TEST REPORT ON CALLIOPE SHIRE COUNCIL LOCAL
LAW NO. 47 (USE OF MOTOR VEHICLES ON BEACHES) 2001
09/266
It was moved by Cr. Brushe, seconded by Cr. Hansen,
“That whereas a public interest test report has been presented to a meeting of
Council about Calliope Shire Council Local Law No. 47 (Use of Motor Vehicles
on Beaches) 2001, pursuant to section 893H of the Local Government Act
1993, Council implement the recommendations of the public interest report
about Calliope Shire Council Local Law No. 47 (Use of Motor Vehicles on
Beaches) 2001.”
Carried
________________________________________________________________________________
4.6
DIRECTOR ENVIRONMENT AND REGULATION
4.6.1
IMPLICATIONS OF DRAFT CARBON POLLUTION REDUCTION SCHEME
LEGISLATION
The meeting discussed recent announcements concerning the Government’s
deferral of the Carbon Pollution Reduction Scheme.
It was agreed however that introduction of the scheme was inevitable.
Councillors commended officers on their efforts to date with the proposal.
09/267
It was moved by Cr. Paton, seconded by Cr. Hansen,
“That:
1.
Progress with the Carbon Pollution Reduction Scheme legislation be
monitored closely and changes that may affect Council operations and
budget are reported to Council.
2.
Detailed calculations are completed in relation to landfill and wastewater
emissions to determine liabilities under the Scheme.”
Carried
4.6.2
FEES AND CHARGES – LOCAL LAW LICENCES & PERMITS
09/268
It was moved by Cr. Butler, seconded by Cr. Chapman,
“That the proposed fees and charges for local law licenses and permits as
detailed in Addendum 9 to the minutes be adopted as presented for the
2009/2010 financial year and included with the adopted schedule of fees and
charges.”
Carried
The meeting adjourned for morning tea at 10.35am and reconvened at 10.55am.
4.7
DIRECTOR INFRASTRUCTURE SERVICES
4.7.1
PROPOSED STREET NAMES FOR LITTLE CREEK DEVELOPMENT
KIRKWOOD
09/269
It was moved by Cr. Hansen, seconded by Cr. Cameron,
“That:
1.
The following street names be approved for use within the Little Creek
development:
Little Creek Boulevard
Markowitz Place
Prescott Court
________________________________________________________________________________
Spence Court
Woodland Court
Peter Corones Drive
Scholes Way
Phelps Drive
Briffney Street
Becker Street
2.
That the developer be notified of the approved names.”
Carried
4.7.2
PROPOSED DISPOSAL OF R458 PARISH OF GLADSTONE, COUNTY OF
CLINTON – LOT 299 CTN1740
09/270
It was moved by Cr. Burnett, seconded by Cr. Paton,
“That:
1.
Council request the Department of Environment and Resource
Management that part of Lot 299 CTN1740 (approx 4.6Ha) be allocated
as Reserve for Drainage Purposes (Detention Basin); and
2.
Council authorise the Chief Executive Officer to commence negotiations
with the Department for Lot 1 AP17180 to also be allocated as Reserve
for Drainage Purposes (Detention Basin).”
Carried
4.7.3
CORONATION DRIVE UNDERPASS TANNUM SANDS – REQUEST BY
TANNUM SANDS STATE HIGH SCHOOL TO PAINT MURAL
09/271
It was moved by Cr. Brushe, seconded by Cr. Cameron,
“That
1.
2.
Council approve the painting of the mural on the underpass at
Coronation Drive, Tannum Sands subject to:
-
prior approval of the content/subject matter by Council; and
-
the site being adequately maintained free of graffiti in a timely
manner;
Council reserves the right to remove or paint over the mural as it deems
fit should the artwork be offensive, become faded and unmaintained or
for any other reason.”
Carried
The Mayor left the room at 11.05am and Cr Sellers assumed the duties of
Chairman.
________________________________________________________________________________
4.8
DIRECTOR PLANNING REPORTS
4.8.1
REQUEST FOR ASSESSMENT UNDER THE SUPERSEDED PLANNNG
SCHEME – ADVERTISING SIGN – 36 HADDOCK DRIVE BURUA
(File Ref: LN5110)
09/272
Application:
Proposed Advertising Billboard Sign
Applicant Name and address:
Tayco Outdoor Advertising
PO Box 955
BUNDABERG QLD 4670
Owner:
John L & Shirley J Allen
Subject Land:
36 Haddock Drive, Burua
Current Zoning
Rural Residential
Locality
Calliope Frame Locality
Superseded Zoning
Rural
Proposal
Advertising Billboard Sign
It was moved by Cr. Burnett, seconded by Cr. Hansen,
“That Council advise the applicant that the request to assess the application for
an advertising billboard sign at 36 Haddock Drive, Burua under the Superseded
Planning Scheme is accepted, thereby making the application Exempt from
assessment against the Superseded Planning Scheme and only requiring a
building approval to be obtained.”
Carried
4.8.2
REQUEST FOR ASSESSMENT UNDER SUPERSEDED PLANNING
SCHEME – TWO ADVERTISING SIGNS – 269 GLADSTONE BENARABY
ROAD, WURDONG HEIGHTS
(File Ref: LN12013)
09/273
Application:
Proposed Advertising Billboard Sign X 2
Tayco Outdoor Advertising
PO Box 955
BUNDABERG QLD 4670
Owner:
Christopher P Dahl
Subject Land:
269 Gladstone-Benaraby Road, Wurdong
Heights
Current Zoning
Rural
Locality
Calliope Frame Locality
Superseded Zoning
Rural
Proposal
Advertising Billboard Sign x 2
It was moved by Cr. Brushe, seconded by Cr. Chapman,
“That Council advise the applicant that the request to assess the application for
2 x advertising billboard signs at 269 Gladstone-Benaraby Road, Wurdong
Heights under the Superseded Planning Scheme is accepted, thereby making
________________________________________________________________________________
the application Exempt from assessment against the Superseded Planning
Scheme and only requiring a building approval to be obtained.”
Carried
4.8.3
DEVELOPMENT APPLICATION 09/0018 MATERIAL CHANGE OF USE,
TEMPORARY CONCRETE BATCHING PLANT 18 BAKER ROAD,
CALLIOPE
Application Number:
Applicant:
Owner:
Date Of Receipt:
Location:
RPD:
Area:
Current Use Of Land:
Zoning:
Proposal:
Submissions Close Date:
09/274
DA09/0018 (Calliope)
J & J Earthmoving
Jason John Cheers
6 April, 2009
18 Baker Road, Calliope.
Lot 1 on RP601684, Parish of East Stowe
6.497 ha
Rural dwelling
Rural
Material Change of Use - Environmentally
Relevant Activity for Concrete Batching Plant 12 Week Temporary Use for Concrete
Batching Plant
Not applicable
It was moved by Cr. Burnett, seconded by Cr. Brushe,
“That the application for making a material change of use & environmentally
relevant activity for 12 Week Temporary Use for a Concrete Batching Plant at
18 Baker Road, Calliope be approved subject to the conditions contained in
Addendum 10 to the minutes.”
Carried
The Mayor returned to the meeting at 11.25am and resumed the duties of
Chairman.
4.8.4
DEVELOPMENT APPLICATION 08/0102 REQUEST FOR NEGOTIATED
DECISION – RECONFIGURATION OF A LOT (1 INTO 2) 153 AWOONGA
DAM ROAD, BENARABY
(File Ref: DA08/0102 LN4372)
Application:
Proposed Reconfiguring a Lot: 1 into 2
Mr Michael Joseph Emslie
C/- Jones Flint & Pike Pty Ltd
Po Box 172
GLADSTONE QLD 4680
Owner:
Michael J Emslie
Subject Land:
Lot 2 on RP 609730, Parish of Boyne
Location:
153 Awoonga Dam Road, Benaraby
________________________________________________________________________________
09/275
Present Zoning
Village
Existing Use:
Residential
Proposed Use:
Village
Area:
0.925ha
Number of Lots
1 into 2
Application Received:
17 November 2008
Assessed by Council
24 March 2009
It was moved by Cr. Brushe, seconded by Cr.Hansen ,
“That Council amend Special Condition No. 4 of the decision notice as adopted
for Reconfiguring a Lot, 1 into 2 lots at 153 Awoonga Dam Road, and issue a
Negotiated Decision Notice to the applicant and concurrency agency containing
the following provisions:
RECONFIGURING A LOT - SPECIAL CONDITIONS
Existing Condition
4.
On-site effluent disposal systems are to be sited above the 1% AEP
flood level. A technical report prepared by a competent person is
required to be lodged with Council which demonstrates suitability of
the proposed sites to accommodate an appropriate on-site sewage
treatment facility, including the disposal of treated effluent, having
regard to:
i)
ii)
iii)
iv)
v)
vi)
vii)
ix)
average household residential use;
land area;
land slope;
soil type;
vegetation;
surface water;
flood prone land; and
groundwater
The assessment will show compliance with the requirements of the
Department of Natural Resources and Water “On Site Sewerage
Code” and “AS/WZS 1548:2000 for on site sewerage treatment”.
Amended Condition
4.
On-site effluent disposal systems are to be sited above the 1% AEP
flood level. A technical report prepared by a competent person is
required to be lodged at the Building Application stage wherein the
report is to demonstrate the suitability of the site to accommodate an
appropriate on-site sewage treatment facility, including the disposal of
treated effluent, having regard to:
i)
ii)
iii)
iv)
v)
vi)
vii)
ix)
average household residential use;
land area;
land slope;
soil type;
vegetation;
surface water;
flood prone land; and
groundwater
________________________________________________________________________________
The assessment will show compliance with the requirements of the
Department of Natural Resources and Water “On Site Sewerage
Code” and “AS/WZS 1548:2000 for on site sewerage treatment”.
A property note is to be placed on the rate card for proposed lot 3
advising that the Technical Report is to be submitted to Council for
assessment as part of the Plumbing approval for the dwelling.”
Carried
4.8.5
REQUEST FOR PROPOSED DEVELOPMENT TO BE ASSESSED UNDER
THE PROVISIONS OF A SUPERSEDED PLANNING SCHEME,
RECONFIGURATION OF A LOT (1 INTO 2) – CAPTAIN COOK DRIVE,
AGNES WATER (SANDCASTLES RESORT)
Application Number:
Applicant:
Owner:
Date Of Receipt:
Location:
RPD:
Area:
Current Use of Land:
Zoning:
Proposal:
09/276
Miriam Vale
Sandcastles Agnes Water Pty Ltd
Mr Ross Warburton
C/- Jones Flint and Pike
Sandcastles Agnes Water Pty Ltd
13 March 2009
Captain Cook Drive, Agnes Water
Lot 73 SP153665
6,344m²
Swimming Pool
Medium Density Residential Zone
Reconfiguration of a Lot (1 into 2)
Application under a Superseded Planning
Scheme
It was moved by Cr. Paton, seconded by Cr. Chapman,
“That
4.8.6
1.
The request for consideration under the superseded Scheme be
accepted.
2.
The acknowledgment notice in respect of the superseded Planning
Scheme request be issued in accordance with Section 3.2.3(1)(b) of the
Integrated Planning Act 1997.”
Carried
REQUEST FOR PROPOSED DEVELOPMENT TO BE ASSESSED UNDER
THE PROVISIONS OF A SUPERSEDED PLANNING SCHEME –
RECONFIGURATION OF A LOT (1 INTO 2) AT 8 JAKEMAN DRIVE, AGNES
WATER
Application Number:
Applicant:
Owner:
Miriam Vale
Sommerfeld Jensen Campbell Pty Ltd
T & W Jeffery
________________________________________________________________________________
Date Of Receipt:
Location:
RPD:
Area:
Zoning:
Proposal:
09/277
25 March 2009
8 Jakeman Drive, Agnes Water
Lot 185 RP 619984
1.66 Ha
Dwelling and associated facilities
Rural Character Zone (Previously Rural Zone)
Reconfiguration of a Lot (1 into 2)
Request for consideration under a
Superseded Planning Scheme
It was moved by Cr. Hansen, seconded by Cr. Cameron,
“That
4.8.7
1.
The request for consideration under the superseded Scheme be
accepted.
2.
The acknowledgment notice in respect of the superseded Planning
Scheme request be issued in accordance with Section 3.2.3(1)(b) of the
Carried
DEVELOPMENT APPLICATION 09/0008 MATERIAL CHANGE OF USE FOR
A RELOCATABLE DWELLING – FITZROY CRESCENT, AGNES WATER
Application Number:
Applicant:
Owner:
Date Of Receipt:
Location:
RPD:
Area:
Zoning:
Proposal:
Number Of Submissions:
09/278
Miriam Vale MCU 09/0008
Gary Scott
Gary Andrew James & Heidi Sylvia Marcel
17 April 2009
Fitzroy Crescent, Agnes Water
Lot 64 RP619986
1.449 hectares
Vacant
Rural Character
Relocatable Dwelling
Not Applicable (Code Assessable)
It was moved by Cr. Paton, seconded by Cr. Sellers,
“That the application for a Relocatable Dwelling to be located at Fitzroy
Crescent, Agnes Water and described as Lot 64 RP619986 be approved
subject to the conditions contained in Addendum 11 to the minutes.”
Carried
________________________________________________________________________________
4.8.8
P & E COURT APPEAL SEA BREEZE (QLD) PTY LTD V GLADSTONE
MICHAEL BAEVSKI, SUNRISE AT 1770 CTS 32536 & MIDELL PTY LTD
09/279
It was moved by Cr. Brushe, seconded by Cr. Butler,
“That:
1.
Council write to the owners of each compliant dwelling in Sunrise @
1770 that has had final building and plumbing approval, advising them of
the Courts decision and the need for their building and plumbing work to
be re-certified.
2.
Given the circumstances of the particular case, Council offer to
undertake those re-certifications at no cost to the owners.”
Carried
4.8.9
A RELOCATABLE DWELLING – 2 STIRRAT STREET, ROSEDALE
Application Number:
Applicant:
Owner:
Date Of Receipt:
Location:
Area:
Zoning:
Proposal:
09/280
Miriam Vale DA 09/0007
Karrina Coyne
Karrina Lorraine Coyne
9 March 2009
2 Stirrat Street, Rosedale
1,012m²
Vacant
Low Density Residential
It was moved by Cr. Paton, seconded by Cr. Sellers,
“That the application for a Relocatable Dwelling to be located at 3 Stirrat Street,
Rosedale and described as Lot 4 R5344 be approved subject to the conditions
contained in Addendum 12 to the minutes.”
Carried
4.8.10 PLANNING SCHEME POLICY NO 3 – WATER SUPPLY, SEWERAGE,
TRANSPORT, STORMWATER & PUBLIC PARKS AND COMMUNITY LAND
INFRASTRUCTURE CONTRIBUTIONS POLICY FOR THE FORMER MIRIAM
VALE SHIRE AREA
In February 2009 Council adopted Planning Scheme Policy No 3 - Water
Supply, Sewerage, Transport, Stormwater & Public Parks and Community Land
infrastructure Contributions Policy for the former Miriam Vale Shire area.
________________________________________________________________________________
As a result of the use of the policy some errors and anomalies in the policy
have been identified.
09/281
It was moved by Cr. Brushe, seconded by Cr. Butler,
“That Council resolve that it 1.
Proposes to amend Planning Scheme Policy No 3 Water Supply,
Sewerage, Transport, Stormwater & Public Parks and
Community Land infrastructure Contributions Policy for the
former Miriam Vale Shire area in the manner set out in this
report.
2.
Public notification be commenced to amend the policy in the
Gladstone Observer, Bundaberg News Mail and Coastal Rag, on
Council web site and that copies of the policy and explanatory
statement be made available for inspection and purchase at
each of Council’s three offices and the Agnes Water Rural
Transaction Centre. The consultation be undertaken for a period
of 20 business days in accordance with schedule 3 of the
Carried
5.0
COUNCILLORS REPORT
The meeting noted the reports from Councillors Sellers, Chapman and Hansen
contained in Addendum 1 to the minutes.
Report from Cr Hansen
It was resolved that:
1.
Surviving Prosperity – Benefits to Resource Towns
Council investigate partnerships through the Central Queensland
Local Government Association.
2.
Sustainable Communities
Council consider the principles outlined in the address by the Director
Design and Urban Environment Melbourne City Council with regard to
future planning issues for high rise buildings in Tannum Sands and
Boyne Island.
3.
Community Engagement – Counting the Cost Savings
Council‘s Community Relations Team investigate the method of
communication used by the Brisbane City Council’s Community
Engagement Centre of Excellence and report back on its possible
application to Gladstone Regional Council.
________________________________________________________________________________
6.0
GENERAL BUSINESS
6.1
BUILYAN SPORTS GROUND
Cr Butler advised that he had had recent discussions with Mr Mal Ramage of
the Builyan Water Supply Association in regard to the Association including the
Builyan Sports Ground in their activities. He said the Association was seeking
Council’s views on the proposal
The Chief Executive Officer advised that the Builyan Water Supply Association
should write formally to Council, attaching any legal advice obtained, to enable
Council to formally respond to the request.
6.2
CQ A NEW MILLENNIUM
Cr Brushe reported on her attendance at a recent CQ a New Millennium
meeting. She said a major topic of discussion was preparation of the
regional plan and involvement with local government’s town planning
schemes. Cr Brushe will prepare a report to Council on the meeting.
6.3
SWINE FLU
Cr Sellers referred to the global spread of swine flu. She said the current
situation is that there are no confirmed cases of swine influenza in Australia. In
Queensland, there have been 37 suspected cases and six have been cleared of
swine flu. She queried if Council has an influenza pandemic contingency plan,
and if the Gladstone Region Disaster Plan would cover a pandemic.
The Chief Executive Officer advised that it would be handled on a State
Government Level. He said it would be part of the regional State Health Plan.
6.4
APPRECIATION FROM SWENSON FAMILY
Cr Sellers conveyed appreciation from the Swenson family for arranging the
"Roy Swenson Close" sign in time for presentation on his 90th birthday. She
also extended thanks to Ren Lanzon from the Observer for his assistance in
regard to the media tribute to Mr Swenson and Council staff for arranging
printing and delivery of the sign.
6.5
LOCAL GOVERNMENT WEEK 2009
Cr Sellers queried Council's participation in Local Government Week 2009. The
Director Community Service advised that this year it would be an adjunct to
Ecofest. He will provide further information to Councillors, in particular that of
the colouring competition.
________________________________________________________________________________
6.6
APPRECIATION TO SENATOR SUE BOYCE
Cr Sellers referred to the visit of Senator Sue Boyce, Senator for Queensland.
Senator Boyce met with Council on 29 April to get their viewpoint on various
regional issues.
09/282
It was moved by Cr. Sellers, seconded by Cr. Burnett,
"That a letter of thanks be forwarded to Senator Boyce."
Carried
6.7
UBOBO MOUNTAIN CHALLENGE
Cr Cameron reported that the Challenge was once again a great event. He
conveyed the organisers' appreciation for maintenance of roads to the various
sites.
6.8
DIRECTIONAL SIGNS (ARROWS) – BOYNE VALLEY ROAD
Cr Cameron referred to the proliferation of arrowed signs being erected on the
many curves on the Boyne Valley Road. He said whilst intending to improve
the safety of the road it was actually creating a danger on the roads at night.
The brightness when the signs light up created sight problems for motorists.
The Chief Executive Officer asked that at the conclusion of the meeting Cr
Cameron discuss the matter with the Director Infrastructure Services for referral
to the Main Roads Department.
6.9
SPRAYING OF PARTHENIUM AND GIANT RATS TAIL IN STATE
FORESTS
Cr Burnett said he believed it was opportune to seek the assistance of the
Environmental Protection Authority to arrange further eradication of parthenium
and giant rats tail in State forests.
The Chief Executive Officer will confer with Council's Coordinator Rural Lands
Protection Officer concerning the matter.
6.10
CQLGA 50TH ANNIVERSARY CELEBRATIONS
Cr Butler advised that he and Cr Hansen will be joining the CQLGA celebrations
in Biloela from 7 - 9 May.
QUESTIONS FROM THE PUBLIC GALLERY
There were no questions raised.
________________________________________________________________________________
7.0
DEPUTATIONS
There were no deputations.
8.0
IN COMMITTEE DISCUSSIONS
There were no “in committee” items.
9.0
MEETING CLOSE
There being no further business, the Mayor formally closed the meeting.
THE MEETING CLOSED AT 12.05PM
CERTIFICATION
I hereby confirm that I have read the minutes and they are a true and correct record of
the proceedings of the meeting. I certify that these 100 pages and attached policy and
plan documents form the official copy of Gladstone Regional Council General Meeting
Minutes of the 5 May 2009.
………………………………….
Mayor George Creed
…………./…………/…………
________________________________________________________________________________
ADDENDUM 1
COUNCILLOR REPORT
5th MAY 2009
1.0
Cr Gail Sellers
1.1
Red Shield Appeal Launch
The Business Launch for the Red Shield Appeal was help on 21st April. The guest
speaker for the morning was Inspector Eddie Lacko of Queensland Fire and
Rescue Services, who spoke on the large part the Salvation Army play in disaster
management. The breakfast was attended by all Gladstone Regional Councillors.
1.2
Airport Meetings
The first was held Tuesday the 21st April, on site, to inform the local residents of
the scope of the work before the job commences. The meeting was well attended
and presentations were well received. The attendees were encouraged to call the
Hot Line if a problem arose during construction.
The second on Thursday the 23rd April was help on 23rd April at the Gladstone
Entertainment Centre. This was well attended also and several questions were
asked regarding the construction, time frames and aircraft re-scheduling.
On 29th April, the Gladstone Engineering Alliance held a luncheon for their
members and guests. This also was well attended and there were presentations
by CEO Graeme Kanofski, Goldings and Quantaslink. Residents will be kept up
to date with progress during the construction.
1.3
Local Disaster Management Group
On 22nd April, I chaired the meeting of the Local Disaster Management Group for
the Chair Mayor George Creed and Deputy Chair Cr Rick Hansen who were
away from the city. There was some discussion about processes followed during
Cyclone Hamish. Most felt it was useful exercise.
We are the first Regional Council to have an approved structure in place for its
State Emergency Service function under the Disaster Management Act.
Local Disaster Management Plan needs to be completed and approved by
March 2010 and a draft will be provided at the August Meeting of the LDMG.
Tsunami warning – this is a Commonwealth Warning and more information will
be available at the June Meeting as to how this information is disseminated to the
community when required. Data from the warning buoys is still being validated
and checked for accuracy by relevant Commonwealth Departments.
Emergency Message Dissemination methods are being reviewed and it is
possible there will be a hard copy (as distributed in the recent event by
Queensland Police), mobile phone message, or a voice message to the land line
are all options that will be investigated in future events.
________________________________________________________________________________
1.4
Welcome Morning Tea
On 23rd April, Councillor Chapman and I attended the Welcome Morning Tea held
at the GAPDL this month. There were about ten newcomers to the city and they
were made feel extremely welcome by those present.
1.5
Healthy Active Gladstone
The committee has received notification that the project has been shortlisted for
the Premiers Healthy Qld Awards. The next stage is now to prepare an hour long
presentation for the visit of the judge. The co-ordinating group for this project is
Keep Australia Beautiful. Special mention must be made to the excellent work
done by Crystal McGregor of Amarna. Crystal will be involved with the final
presentation, as will the community committee.
1.6
Anzac Day Ceremonies
Anzac Day is truly a people’s day which is thriving because of the public
participation it encourages. The Gladstone Region celebrated Anzac Day with
public and school ceremonies which were attended by the Mayor and Councillors.
The large increase in numbers was noted by councillors.
1.7
QAL Apprentice of the Year
On behalf of the Mayor, I attended the annual QAL Apprentice of the Year
function on Wednesday 29th April. The function was a celebration for first year
apprentices and their families. QAL Apprentice of the Year was Laurie Tooker
and the CQ Petroleum Apprentice of the Year was Michael Smith.
1.8
CQUniversity
On Friday 1st May at Councillor Brushes’ invitation, I attended a presentation in
Brisbane supporting a tender proposal to Queensland Health for a
comprehensive research project into the nutrition and physical activity of men
aged between 35 – 55. The funding is for $900 000 and there are two finalists.
CQUniversity will conduct the study within the Gladstone Region.
2.0
Cr Chapman
2.1
CQ Carbon Network.
·
·
This a recently formed group of people with an interest in Carbon and what is
happening in CQ region. At this stage, members come from the following
organisations: Fitzroy Basin Association, Rockhampton Regional Council, Dept
Tourism Regional Development and Industry, CQUniversity, Gladstone Area
Promotion and Development Limited, CQ Environmental, Environmental
Protection Agency, Greening Australia, CQLGA, Rockhampton Regional
Development Limited, Dept Mines and Energy and Gladstone Regional Council.
Recently we reviewed a list of roles and priorities and the following are the
projects that group members highlighted as achievable:
Reducing duplication in carbon and climate change programs in the region
Have a united proactive approach to the region’s future footprint
________________________________________________________________________________
·
·
·
Ability to lobby on behalf of the region
Leveraging off major events in region and use as opportunities for activities
A stock take of what each organisation is currently doing and plans to do in the
future
A possibility that did develop was the benefit of holding a forum in Gladstone to
allow businesses (including some of the bigger industries) to explore the
impacts/opportunities of carbon trading. CQUniversity could be an appropriate
venue. I have been asked to speak with various businesses to explore this idea.
It was acknowledged that this could become a political issue. Initial contacts
have indicated a keenness to be involved and discussions with Ron Doherty
suggest that the Gladstone Regional Council could sponsor this as an
Environmental Forum, possibly during August. Our next meeting is scheduled for
15th May.
2.2
Clean and Healthy Air Project
A combined meeting of the Community and Industry Reference Groups was held
on Wednesday 22nd April to receive the updates on the Air Monitoring program
and to review a report on Air Shed Modelling. While it is disappointing that the
project is 8 months behind in its advanced monitoring program, EPA or DERM
has now released two months reports of most of the pollutants and the OPSIS
system on top of the Gladstone Entertainment Centre has commenced
operations. The OPSIS measures gases and air pollution via a laser beam. So
far, the reports reveal that there are no pollutants above the acceptable criteria
levels. While this is seemingly good news, there is still a long way to go before
any conclusive report can be done on the health risk assessment and air quality.
Most of the meeting dealt with the different air shed models and their suitability
and validity for our region. It appears that a combination of models will be used to
determine how the ambient air circulates about our region. The next Public Forum
will be held in June.
3.0
Cr Hansen
3.1
Infrastructure Symposium – Brisbane 22nd – 24th April
Councillor Butler, Ross Paroz, Craig Murrell and I attended this Symposium.
These notes were prepared by myself and are my view of proceedings. Councillor
Butler will provide his view and notes next week.
There were some very interesting presentations during the Symposium with
information relevant to Gladstone Regional Council’s areas of Asset
Management, Strategic Planning, Rating Methodology, Planning Methodology,
Climate Change and Carbon Trading Implications and Community Engagement.
There were many presentations and I have made some notes on points of
interest from all speakers.
Roads Alliance Regional Road Group Assembly
•
•
Changes being made to TIDS funding
Program Development
________________________________________________________________________________
•
•
•
Asset Management
Joint Purchasing and Resource sharing
Road Safety Assessment
Jason Deller (Moreton Bay Council) presented his strategy on reducing the cost
of Road Crashes to Local Councils. Estimated cost to Qld councils from 2002 –
2006 over $1 billion. He will launch this strategy in December 2009.
Ron Dyne and Warren Paulger reported on the Wide Bay Burnett Joint
Purchasing Resource Sharing scheme which has had strong support from all of
their five member councils. This scheme could well be adopted by the CQLGA.
Opening Address – Paul Bell
•
•
Ten year asset management plans
Plan carefully about where we put our infrastructure money
Community Leaders – Future of Queensland Local Government
Greg Hallum (LGAQ)
•
•
•
•
New Local Government Act should become legislation 10th September
Heart of the new act is with 10 year Planning and Asset Management
New alliance with State ministers (National approach for planning
applications)
Planning Performance Assessments on line
Cr John Brent (Mayor Scenic Rim, Cr Lorraine Pyefinch (Mayor Bundaberg and
Michelle McFadyen (CEO Longreach), gave their views on the subject.
An interesting point made by Michelle McFadyen was in regards their policy on
Educating the Community on how council works and operates.
Surviving Prosperity – Benefits to Resource Towns
Cr Peter Maguire (Central Highlands)
Forming strategies to ensure that everyone benefits in resource towns.
The Bowen Basin Management Group was formed to get social infrastructure
provisions for towns hosting new coal mines put back on the agenda. These
collaborations with DIP have seen social infrastructure provisions included in the
EIS process.
Greg Lane (Deputy CEO Housing Industry Association)
Avocation for regional collaboration regarding housing
Sustainable Resource Community Program (similar to our current SISP)
Steve Mill (Exec Dir Communities Future Taskforce DIP)
There is now a Social Impact Assessment section in DIP.
The department has appointed a person based in Emerald to assist with the
social impacts of Coal mines.
________________________________________________________________________________
Why can’t a regional approach to this issue be formed through the CQLGA.
The Things We Can Control – Smart ways to increase revenue
Alan Morton (Morton Consulting)
•
•
•
•
Rate Caps if issued should be at 20%
If Banding is adopted it is sensible to use it just in the rural and rural
residential areas
It is prudent for councils to borrow intelligently for long lasting infrastructure
Don’t allow yourself to be swayed by low valued property used for industry
when their trucks use our road infrastructure
Desley Boyle
I believe she will be much better for local government and has the knowledge of
our issues.
Long Term Council & Community Planning Christchurch NZ
Bob Parker (Mayor Christchurch)
Long term plans have been in place in NZ since amalgamations in 2002.
All capital projects are prioritised together.
Still need to borrow for long term infrastructure needs
Christchurch City Council website has this plan.
www.ccc.govt.nz
Tackling Climate Change Head on (State’s Strategy)
Kate Jones (Minister for Climate Change and Sustainability)
Much more of the same old stuff.
Sustainable Communities
Professor Rob Adams (Director Design and Urban Environment Melbourne City
Council)
•
Councils should identify transport corridors
•
As of right development should be allowed along those corridors
•
Try to get 200 people per hectare living along those corridors
•
www.melbourne.vic.gov.au
This type of thinking has already been considered in Gladstone CBD but could be
adapted to a lesser degree in perhaps Hampton Drive in Tannum Sands.
The Social Impacts of Higher Fuel Prices
Professor Neil Sipe (Griffiths University)
________________________________________________________________________________
Has developed a VAMPIRE (Vulnerability Assessment for Mortgage, Petroleum
and Inflation Risks and Expenses) Index.
This index looks at the relative degree of socio-economic stress on families living
in the suburbs and examines how social costs associated with these factors could
be minimised through better urban and transport policy planning.
Well worth having a look at.
Climate Change and Transport Planning
Chris Loader (Manager Transport Planning and Policy – Victorian Bus
Association)
Our future thinking on public transport will be governed by Carbon Emissions and
high oil prices.
•
•
Improve all footways and bikeways
Get people onto public transport
Transporting the Nation – How can the Trucking Industry Adapt
David Simon (Managing Director Simon National Carriers)
They are planning to have less trucks on the road but those trucks will be bigger
ie B-triples.
It will be necessary to keep freighting by truck as rail capacity is not big enough or
cheap enough to compete.
The Future of Eco Friendly Cars
Jon Dee (Chairman “DO SOMETHING”)
The reality is that in the future we will have electric or hydrogen cars because of
oil resources diminishing and setting a reduced carbon footprint
Both technologies are well advanced and could be available as an alternative for
council fleet by as early as 2012.
Carbon Pollution Reduction Scheme – What will it mean for Local
Government
Malcolm Petrie (Policy Advisor LGAQ)
Councils will have to be up to speed with requirements of CPRS with regard
assessment, accounting and reporting. The act will come into place in 2010.
•
•
•
•
We have to be proactive in assessing our own council’s exposure
Reporting methods compliance have to be locked in for 4 years
Auctions to purchase carbon credits open early 2010
LGAQ mitigation guide will be available in July 2009
________________________________________________________________________________
Climate Smart and Carbon Accounting
Mark Girard (CEO LG Infrastructure Services)
•
•
•
•
•
CPRS simulation is now being introduced with SEQ councils
Carbon inventories are being done for councils
All councils will have to identify if they will have to take part in the
scheme
Regional collaboration could work
Have to look at Forrest Sink abatement schemes
Main Roads and Local Government – The Road Ahead
Dave Stewart (DG Department of Transport & Main Roads)
Told us how good the Department is and how good they will be.
Opposition Perspective
John-Paul Langbroek (Leader LNP)
Impressed me with the knowledge he had for Local Government issues and I’m
confident that he will be sympathetic to our causes. Howard Hobbs seems to be
giving him the right information.
Assessing Climate Control Risks
Professor Bob Miles (Miles Consulting Services)
Gave us a lot of graphs and matrixes to show us how to assess these risks.
Community Engagement – Counting the Cost Savings
Glen Boyd (Brisbane City Council Community Engagement Centre of Excellence)
•
•
•
•
•
•
•
Shift from Customer Service to Customer Focus charter
Provide Customer Service Course for our staff (complete with completion
certificates
We should have active participation (partner relationships)
Neighbourhood planning (talk to communities at the vision stage of all
infrastructure projects)
Don’t utilise public meetings to engage with communities
Social Impact Management engagement models should match up with
the particular project model
Embed these communication systems into the process (go and see them,
don’t bring them to see you)
www.brisbane.qld.gov.au
Utilising these principles in our own backyard, early community engagement
could influence the design of Airport restructure or the Agnes Water Community
________________________________________________________________________________
Centre. Commence with the objectives and the principles and present the designs
later.
We could strike partnerships with Education Queensland to get the best
community results from their recent infrastructure funding.
Stirling Hinchcliffe (Minister Infrastructure and Planning)
Not really impressed with his address. Did nothing to convince me that there
would be much change in this department.
Federal Local Government Relations
Adrian Beresford-Wylie (CEO ALGA)
Gave us his observations of the Australian Governments recent moves to get
closer to local government.
3.1
Palm Drive Junior Sports Association Meeting - 28 April 2009
Points of Interest
•
•
•
New benches and trees gained by funding going into the ground 2/5/09
Football Gladstone reports that No1 field has come up very well after
remediation
Cricket working in with football to build the new wicket on No1 field during
the winter months
________________________________________________________________________________
ADDENDUM 2
STAGE 1 TRANSITION ORGANISATIONAL STRUCTURE
FOR
Chief
Executive
Officer
Director
Environment &
Regulation
No Change
Director Parks
& Recreation
No Change
Director
Corporate &
Business
Director
Governance
Director
Finance
Functions
HR
RTCs
WPHS
Fleet
Assets
IT
Records
Airport
Functions
Internal Audit
FOI
Legal
Property
Functions
Budget
Rates
Payroll
Store
Disaster
Management
Director
Community
Services
Director
Infrastructure
Services
Director
Strategic
Planning
Director
Statutory
Planning
No Change
No Change
Stand Alone
Directorate
Stand Alone
Directorate
[Commercial has
been deleted
from title]
________________________________________________________________________________
ADDENDUM 2 (CONT)
OPTIMAL ORGANISATIONAL STRUCTURE
FOR
Chief Executive
Officer
Director
Environment and
Parks
Director Corporate
and Business
Director Finance
Director
Infrastructure
Services
Director Community
Services
Director Planning
________________________________________________________________________________
ADDENDUM 3
Gladstone Regional Council
Policy
Topic
NON SMOKING POLICY
Policy Number
{INSERT POLICY NUMBER}
Department
CORPORATE SERVICES / STATUTORY POLICY
Statutory Authority
{INSERT STATUTORY AUTHORITY}
Date of Adoption
5 MAY 2009
Resolution No.
{INSERT RESOLUTION NUMBER AFTER COUNCIL ADOPTION}
Amendments
This policy has not been amended
TABLE OF CONTENTS
1.0
PURPOSE _________________________________________________________ 37
2.0
RELEVANT LEGISLATION / REFERENCES ______________________________ 37
3.0
INTRODUCTION ____________________________________________________ 37
4.0
KEY ROLES / RESPONSIBILITIES______________________________________ 37
5.0
NON SMOKING POLICY ______________________________________________ 37
6.0
CONSEQUENCES OF BREACH OF POLICY______________________________ 38
________________________________________________________________________________
POLICY DETAIL:
1.0
PURPOSE
The purpose of this policy is to ensure the Gladstone Regional Council maintains a smoke free
working environment.
This policy applies to all employees of the Gladstone Regional Council and visitors including,
contractors, volunteers, work experience students, trainees and clients.
2.0
RELEVANT LEGISLATION / REFERENCES
• Tobacco and Other Smoking Products Act 1998.
• Tobacco and Other Smoking Products Regulation 1998.
3.0
INTRODUCTION
Gladstone Regional Council recognises the negative impact of smoking on the health of the
individual and the rights of people to be protected from the dangers of passive smoking.
It is acknowledged that the individual has the right to choose whether or not to smoke, providing
this does not constitute a risk to others or contravene safety provisions or reduce the employee’s
productivity.
Passive smoking – means the inhalation by any person of air contaminated by tobacco smoke.
4.0
KEY ROLES / RESPONSIBILITIES
It is all employee’s responsibility not to smoke in the work environment (including vehicles).
Specific responsibilities for reporting smoking is delegated to relevant mangers, supervisors,
WHSOs, WHSRs and staff as identified.
5.0
NON SMOKING POLICY
Gladstone Regional Council is committed to providing a safe and healthy work environment for all
employees, clients and contractors. Smoking is therefore prohibited in all buildings, office areas
enclosed work areas and plant, machinery and vehicles, which are designated non-smoking
areas.
5.1
•
•
•
•
•
•
•
•
•
Designated non-smoking areas include:
Office, Conference and Training areas
Lunch rooms, Cafeterias, Recreation areas and Crib rooms
Social Club buildings
Administration and Library buildings
Community Centres
Rural Transaction Centres
Workshop and Store Complexes
Storage facilities
Basement areas
________________________________________________________________________________
•
Enclosed car parks
•
All Confined Spaces including:
o Stairwells
o Fire escapes
o Lifts
o Toilets
All Gladstone Regional Council plant, machinery and vehicles (including Council vehicles
utilised for private use).
Not within four metres of any entry door or air intake system.
•
•
5.2
Signage
‘No Smoking’ signs will be displayed to show that smoking is prohibited in buildings and vehicles.
Employees, visitors, clients and contractors must not be put in a position where they may be
exposed to the effects of passive smoking.
5.3
Smoke Alarms
Smoke alarms are installed in workplaces to alert employees of a fire. Tobacco smoke will set off
these alarms.
5.4
Quit Smoking Program
Gladstone Regional Council is prepared to offer an appropriate employer funded ‘quit smoking’
program to employees indicating an interest in such a program. This will include an amount up to
$150.00 reimbursement on presentation of a medical certificate detailing that the individual is
undergoing treatment to quit smoking and prescription details. This is to be arranged in liaison
with the OH&S Services staff.
In offering this service it is Gladstone Regional Council’s ultimate aim to have a completely
Smoke
Free work environment.
5.5
Smoke Breaks
Employees are encouraged to limit smoking to the designated lunch and morning/afternoon tea
breaks. Any smoking during work time must not reduce the employee’s productivity.
6.0
CONSEQUENCES OF BREACH OF PROCEDURE
Any employee failing to comply with the requirements of this policy may be subject to disciplinary
action in accordance with Gladstone Regional Council’s disciplinary procedures.
…………………………………………
GRAEME KANOFSKI
________________________________________________________________________________
ADDENDUM 4
Policy
Topic
CODE OF CONDUCT FOR EMPLOYEES
Policy Number
Department
CORPORATE SERVICES
Statutory Authority
PUBLIC SECTOR ETHICS ACT 1994
Date of Adoption
Resolution No.
Amendments
POLICY DETAIL:
INTRODUCTION
Working in local government involves a position of trust. Within the Gladstone Regional Council,
we are all responsible for administering substantial public resources. Moreover, the decisions we
make can have significant effects on the lives of the residents of the Gladstone Region and the
image/perceptions of our organisation and the local government industry in our communities.
The Council’s reputation depends upon the conduct of all of us in carrying out our duties in a
professional and responsible manner.
How we use our official positions, our powers and the resources available to us are the central
concerns of the Code. The purpose of the Code is to provide us with a framework for our ethical
behaviour, actions and decisions - to help us all know what standard is expected. The Code
applies to every person employed by the Council. Employees should make consultants and
contractors of the Council aware of the Code and its contents and whenever possible, encourage
them to observe the standards set out in the Code.
COMPLYING WITH THE CODE
Under the Public Sector Ethics Act 1994 the Chief Executive Officer is responsible for ensuring
that the Code is made available to everyone employed by the Council, together with appropriate
education and training in public sector ethics.
________________________________________________________________________________
The Code has been developed to create an appropriate framework for ethical conduct, and to
give us as individuals the understanding and tools to do what is expected of us as employees of
the Council. As such, we are responsible for our own actions and for ensuring that the
requirements of the Code are complied with.
WHY DO WE NEED A CODE OF CONDUCT?
The Council is made up of individuals from a variety of backgrounds. Each of us has our own set
of experiences and expectations, which can often influence our own views of what is right and
proper.
Sometimes we are called upon to make decisions or implement policy in circumstances in which
our personal values and beliefs, or our individual interests, may be in conflict with Council policy.
We are also required to recommend courses of action in matters involving conflicting interests, or
competing views about what “the public interest” requires. In many cases, deciding what is the
right thing to do can involve quite difficult and delicate judgments.
To ensure that consistent standards and approaches are adopted in our actions, and that other
views are considered, Council’s Code is designed to provide common guiding principles and
standards of behaviour.
Ethics are the principles that help determine the choices and decisions we make - especially in
cases where no specific rule exists, or where there may be conflicting interests or opinions.
Employees will give a commitment to improving the profile and visible productivity of the
Gladstone Regional Council particularly through an awareness by employees that the general
perception of local government, Gladstone Regional Council can always be improved and that
they have an important role to play in improving this in our local communities.
TO WHOM DOES THE CODE APPLY?
The Code applies to all permanent, temporary, casual, part-time and job share employees of
Gladstone Regional Council regardless of level of seniority. Any other persons who may be
engaged to undertake activities or control resources on behalf of the Council also need to be
aware of the requirements of the Code.
WHEN DOES THE CODE APPLY?
The Code is concerned with our conduct as public officials and behaviour as individuals at work
and outside the workplace where particular behaviour may be directly related to our employment
and Council activities and in other circumstances where our actions may impact upon the
reputation and activities of the Council.
RELATIONSHIPS TO THE PUBLIC SECTION ETHICS ACT 1994
The Public Sector Ethics Act 1994 was introduced on 1 December 1994. Under the Act, each
public sector agency is required to develop and implement a Code of Conduct. The Code must be
consistent with the five ethics principles declared by the Act as the basis of good public
administration. These are:
• Respect for the Law and the System of Government;
• Respect for Persons;
________________________________________________________________________________
•
•
•
Integrity;
Diligence; and
Economy and Efficiency.
From these core principles, ethics obligations have been derived upon which Codes of Conduct
are to be based.
PUBLIC SECTOR ETHICS PRINCIPLES AND OBLIGATIONS
The Council’s application of the public sector ethics principles and obligations are detailed within
the Code. There may be situations, however, which are not explicitly addressed by the Code. For
this reason the principles and obligations are reproduced here in a format consistent with the way
they appear in the Act - to allow us to refer to them for further guidance when necessary:
Ethics Principle 1: Respect for the Law and System of Government
Obligation: A public official should uphold the laws of Local, State and Commonwealth
Governments, and carry out official public sector decisions and policies faithfully
and impartially.
This (obligation) does not detract from a public official’s duty to act independently
of government if the official’s independence is required by legislation or
government policy, or is a customary feature of the official’s work.
The obligations flowing from this principle assume a system of responsible parliamentary
Government, the convention of Local Government responsibility and accountability and the rule of
law.
(a) Observe the Law
Public officials are expected to uphold the laws of Queensland and Australia. Accordingly,
they must show respect for the laws of the Commonwealth of Australia and the State of
Queensland and the system of Government in general and comply with local laws,
subordinate local laws or Council policies as adopted by the Council.
(b) The Team Approach
For the system of Local Government to operate effectively and efficiently, public officials
should work together as a team in providing services to the community that maximize the
limited resources available to provide those services. It is vital that Councillors and
Employees are united in serving the community, based on loyalty, commitment and
strength of trust between them.
Councillors should seek, fully consider, and challenge where necessary, the professional
advice offered by Council employees and finally be prepared to accept the responsibility
that follows from decisions made by Council as a collective body.
Conversely, employees of the Council have a reciprocal responsibility to carry out their
duties in a diligent, courteous, professional and scrupulously honest way and to respect
the position held by Councillors in our democratic society.
________________________________________________________________________________
(c) Notification of Criminal Charges
Employees should notify their supervisor or Chief Executive Officer if they have been
charged with, or convicted of any criminal offence which may have implications on their
work performance or attendance. The outcome would depend on the individual
circumstances of the case and on the nature of the charge or conviction and relevance to
the position held.
Ethics Principle 2: Respect for Persons
Obligation: A public official should treat members of the public and other public officials
honestly and fairly, and with proper regard for their rights and obligations. A public
official shall act responsibly in performing official duties.
The obligations associated with this principle are that public officials carry out their duties with
respect for the rights, well being and the views of others.
Issues in this regard include:
• avoiding favouritism;
• principles of fairness and equity are observed;
• avoiding behaviour which is harassing or discriminatory;
• responses are made in a timely manner;
• individual rights are respected;
• respect for cultural differences;
• due cognizance of health and safety issues;
• maintaining of professional relationships;
• observe procedural fairness or natural justice in decision making; and
• respect confidentiality.
Ethics Principle 3: Integrity
Obligation: In recognition that public office involves a public trust, a public official should seek
(a) to maintain and enhance public confidence in the integrity of public
administration; and
(b) to advance the common good of the community the official serves.
Having regard to (that obligation), a public official
a) should not improperly use his or her official powers or position, or allow them to
be improperly used; and
b) should ensure that any conflict that may arise between the official’s personal
interests and official duties is resolved in favour of the public interest; and
c) should disclose fraud, corruption, and maladministration of which the official
becomes aware.
Integrity involves recognition of the position of trust the community bestows upon public officials
and acting accordingly.
________________________________________________________________________________
Public officials must:
1. Conduct themselves in a manner which will maintain and strengthen the public’s trust and
confidence in the integrity of the Council, ensuring that their actions do not detract from the
integrity of the Council and avoiding any action which may diminish its standing authority or
dignity.
2. Ensure that they do not harass or intimidate their fellow public officials or members of the
public in the course of their duties.
Conflict of Interest
Where a public official becomes aware of a conflict of interest or a potential conflict of interest, they
should declare such interest:
• in the case of the Chief Executive Officer to the Mayor and/or Council as appropriate; or
• in the case of any member of staff to the Chief Executive Officer or Supervisor as
appropriate.
Public officials must take steps to avoid, resolve or disclose any conflicts of interest arising in a way
that protects the public interest, and ensure that conflicts of interest are managed in an open and
transparent manner.
Gifts
Public Officials should not ask for, encourage or accept any form of personal benefit or gift for
themselves or their family in connection with their official duties other than formally approved
remuneration or benefits.
The exception to this rule are gifts presented upon retirement and/or when a gift or benefit is of a
token or nominal value only and is unsolicited. For this purpose, gifts or benefits of an assessed
value of less than $100.00 may be regarded as token, for example meal, wine, spirits, tickets to
sporting events, theatre tickets.
The acid test is that gifts or benefits of any value should not be accepted if they could bring the
Council’s integrity or impartiality into question.
All instances of attempted “bribes” should be reported to Council or the Chief Executive Officer as
appropriate and all gifts other than token gifts become the property of Council, who by resolution,
shall deal with each case on an individual basis.
Confidentiality Issues
Public officials should not advance a private interest by the use of confidential information gained in
the course of public or professional duty and must treat confidential reports and discussions of
Committee and Council as strictly confidential. The release of information to the public should be
made via the appropriate authorised channels.
In addition, Council employees who are senior enough to be identified by the public as such should
be aware that any party political, public speaking or trade union activity can give rise to perceived
conflicts of interest or loyalties (this is not to discourage union membership please refer to
Gladstone Regional Council Certified Agreement Clause 9.1). Accordingly, such activities should
be undertaken with due caution and regard to any potential conflicts.
________________________________________________________________________________
Cronyism and Nepotism
In order to maintain and enhance public confidence in the integrity of public administration, it is
essential that all public officials use their official powers or position properly. It is quite improper to
show favouritism to business associates, family, relatives, close friends or companions in providing
jobs, privileges, the rewarding of work or contracts, and any other benefit or consideration that is
not equally available to all others. At all times, the principles of equal opportunity and merit must be
followed.
Disclosure of Fraud and Maladministration
Public officials at all levels are expected to observe the highest standards of ethical, personal and
professional conduct.
A public official who knows or has good reason to suspect any fraudulent, corrupt, criminal or
unethical conduct has an obligation to report it immediately to the appropriate authority, for
example Council, the Chief Executive Officer, Police or Crime and Misconduct Commission as
appropriate.
Ethics Principle 4: Diligence
Obligation: In performing his or her official duties, the official should exercise proper diligence,
care and attention, and should seek to achieve high standards of public
administration.
Public officials should exercise due diligence, care and attention, and should seek to achieve the
highest standards of practicable in relation to their duties and responsibilities.
(a) This means a responsible work ethic based on a fair days work for a fair days pay. Other
issues include professionalism and punctuality.
(b) Public officials have a legal and moral duty of care which must be given due cognizance in
undertaking responsibilities of the position.
Ethics Principle 5: Economy and Efficiency
Obligation: In performing his or her official duties, a public official should ensure that public
resources are not wasted, abused, or used improperly or extravagantly.
The Council endorses these public sector ethics principles and obligations, and has provided the
following summary statements based upon them to guide our behaviour as employees of the
Gladstone Regional Council:
Public officials must ensure that public resources are not wasted, abused or used improperly or
extravagantly.
Use of Council’s Resources
Public officials have a duty to:
• avoid waste, or extravagance in the use of public resources;
• not use public resources for private purposes unless such use is lawfully authorised and/or
proper payment is made where appropriate;
• not use or convert to their own use any property of the Council; and
________________________________________________________________________________
•
be scrupulously honest in the use of Council resources of all kinds, both physical and
human, and in accordance with any Council Policy, Award, or other recognized work
practice.
The following examples are designed to address some of the used “grey” areas:
• where materials are set aside for a particular job and are not completely used up, the
remaining material should be returned to stock for future use;
• the odd photocopy or two is acceptable but large volumes are not;
• a personal phone call may be made occasionally but the telephone is not to be used in
connection with any private work or income producing activity;
• whilst a piece of non-motorised or minor equipment may be borrowed with supervisor
approval, payment would be required for use of larger equipment, for example vehicles or
chainsaws.
BREACHES OF THIS CODE
Sanctions for officer and employees may apply if this code or any relevant law is breached.
Depending on the nature of the breach, sanctions may include counseling, disciplinary action, the
laying of criminal charges, and civil action.
The breach of this code may also have implications and subsequent penalties for public officials
under the Crime and Misconduct Act 2001.
GLOSSARY
In this document, the terms below have the following meanings for the purposes of the Code.
Where appropriate, meanings have been adopted from relevant legislation.
“benefit”
Benefit includes:
• property, advantage or service;
• anything that is for a person’s good;
• the causing of detriment; or
• direct or indirect benefit, relief or abstention from direct or indirect benefit, or promise of
direct or indirect benefit; and covers any gift, gratitudes, remuneration, allowances, fees,
subsidies, considerations, incentives, discounts, or entry fees, memberships or loans
provided under special conditions.
“conflict of interest”
An actual conflict of interest exists when a reasonable bystander, in possession of the relevant
facts, would conclude that the person’s private interests are likely to interfere with the proper
performance of their official duties. An apparent conflict of interest exists when it appears that a
person’s private interests have the potential to interfere with the proper performance of their official
duties.
“confidential information”
Confidential information includes any information or matter which revealed in a Closed Meeting of a
Local Government and any matter communicated to a public official where such communication is
made explicitly or implicitly in a confidential manner.
________________________________________________________________________________
“employee”
Employee includes a person who contracts to provide services to Council and a person prescribed
under the Local Government Act 1993.
“fraud”
Fraud includes the broad range of deceitful acts that people may perform to benefit themselves or
some other person at the expense of others. Fraud can be committed by officers (internal fraud) or
by other people outside Council (external fraud).
“harassment”
Harassment shall include behaviour by a person that:
• is unwelcome and unsolicited;
• the person considers to be offensive, intimidating, humiliating or threatening;
• a reasonable person would consider to be offensive, humiliating, intimidating or
threatening; and
• includes sexual harassment.
“Public Official”
Public Official means an employee of the Gladstone Regional Council whether employed on a
permanent, temporary, part time or job share basis.
…………………………………………
GRAEME KANOFSKI
……./………/………
________________________________________________________________________________
ADDENDUM 5
Policy
Topic
Policy Number
Department
ASSETS & GIS
Statutory Authority
Date of Adoption
{INSERT COUNCIL DATE OF ADOPTION}
Amendments
POLICY DETAIL:
1.0
Intent
To set guidelines for implementing consistent asset management processes throughout
Gladstone Regional Council.
2.0
Scope
This policy applies to all Gladstone Regional Council Activities.
3.0
vision
Gladstone Regional Council is committed to working towards implementing best Asset
Management practice to:
“Provide the desired level of service (function and presentation) in the most cost effective
manner for present and future customers”.
To achieve this Council recognises that assets must be planned, provided, maintained and
________________________________________________________________________________
refurbished so that they continue to meet the service delivery needs of the community and
Councils operational needs.
4.0
current asset position
Council manages approximately $930M worth of infrastructure assets that are essential to the
delivery of services to meet the community’s needs.
As a result of its long history and continued growth, these assets vary in age from those recently
constructed to the many significant facilities with heritage value. In addition Council also manages
and maintains a variety of community assets.
Over recent years significant growth in assets has occurred further accentuating the need to
ensure all assets are maintained and renewed to meet the community needs. Additional roads to
the value of $35M plus the construction of new facilities such sewage treatment plant,
crematorium, sports complex, expansion of the bike and footpath network and expansion to board
walks along the foreshore to a value of $25M have further expanded the infrastructure network.
The Council has received $22M value in contributed assets.
This growth and the demands of an aging infrastructure stock means that this infrastructure
needs to be continually maintained and renewed to ensure that it continues to meet the service
delivery requirements of the community and its many visitors, now and for future generations.
5.0
legislative framework
As part of the Council’s requirement to comply with legislation and to protect its community
Council must establish a clear direction to ensure appropriate asset management practices for its
asset portfolio now and into the future.
Council is required to comply with the following legislation and standards in relation to Asset
Management:
•
Accounting Regulations;
o AASB 116 - Property, Plant & Equipment
o AASB 5 - Non-Current Assets held for Sale and Discontinued Operations
o AASB 136 - Impairment of Assets
o AAS 27 - Financial Reporting by Local Governments
6.0
•
The Local Government Act 1993;
•
Occupation Health & Safety; and
•
Discrimination Act.
purpose of asset management policy
The purpose of this policy is to provide a framework that supports the management of Council
assets and provides broad corporate goals and objectives for the management of assets to
ensure:
________________________________________________________________________________
•
•
•
•
•
•
•
Corporate responsibility and resources are identified;
Management of assets is undertaken in a structured and co-coordinated way;
Risk management is considered;
Financial, social and environmental sustainability;
Continuous improvement in meeting service requirements;
Innovative ways are sought to meet service requirements; and
Legislative and regulatory requirements are achieved.
The policy also ensures that asset management and the importance of managing Council’s
infrastructure assets for present and future generations is clearly understood and recognised by
Council and the community.
The policy provides an essential framework and rationale for best practice asset management
decision-making (function and standard) and informs the organisation on how it will maintain
assets to meet service delivery requirements.
The policy complements and builds upon Council’s Corporate Plan and provides a formal
approach to asset management, principles and methodology. It provides the ability to plan for
present and future generations and this is essential in achieving Council’s vision for asset
management.
7.0
asset management policy
Councillors, as custodians of Council assets, in accordance with the Local Government Act 1993
and any other Acts are required to:
• Ensure the Council’s legal obligations are met;
• Represent the community as the asset owners; and
• Ensure the asset/service is maintained for the present and future at optimal lifecycle
costs.
• Ensure assets are planned, created, replaced and disposed of in accordance with
Councils priorities for the service being delivered. And
• Ensure assets are revalued within five years of their last valuation (or as otherwise
specified by legislation)
Council staff has a corporate responsibility to provide the correct technical and professional
advice to Councillors so that they may make the best decisions on behalf of the community they
represent.
________________________________________________________________________________
8.0
ASSET MANAGEMENT DECISION MAKING PRINCIPLES
As part of Councils consideration of asset management, Council will;
• As custodians of community assets and providing quality infrastructure and community
facilities, Council undertakes to develop, affordable and financially sustainable asset
management plans that are to industry standard or better;
• In accordance with the Corporate and Financial Plans, provide quality infrastructure
assets that support services that are appropriate, accessible, responsive and sustainable
to the community;
• Manage the infrastructure and assets in a systematic and sustainable manner;
• Involve and consult with the community and key stakeholders on determining service
standards;
• Ensure asset information is accurate and up to date, allowing for appropriate asset
planning, both in the short and long term, and for informed decision making to occur;
• Manage its assets utilising a team approach using a multi discipline cross-functional
asset management working group with representatives from each of the asset
categories;
• Allocate appropriate resources to ensure asset management practices can be
undertaken and the timely maintenance and renewal of those assets so that “life cycle”
costs are optimised (existing and new assets);
• Provide a framework for asset revaluation where fixed assets are revalued at least once
in every five years;
• Provide a framework for standardizing additions to and disposal of assets from the asset
register including dollar value thresholds for items to be capitialised;
• Prior to consideration of any major works/renewal or improvement to an asset, undertake
a critical review of the need and the “whole-of-life” cost of that asset;
• Continually seek opportunities for multiple uses of assets;
• Ensure that the roles and responsibilities of all asset users are well defined and
understood;
• Develop and implement a framework for the evaluation and prioritisation of capital
projects; and
• Develop and apply consistent construction standards to Council, community and
developers.
• Provide funds through the budget, only when the funding request has a correct and
allocated corporate assetID number associated with it.
9.0
ASSET MANAGEMENT FRAMEWORK
The management of Council's assets will be within the framework outlined below. The framework
creates a logical structure for grouping asset management functions.
________________________________________________________________________________
Asset Planning
Asset Delivery
Asset Management
Asset Review
Asset Planning
refers to how
Council responds
to the service
needs of the
community.
Asset Delivery
includes the
process and
information to
support Council's
decision making.
Asset Management
is the series of
activities, which
occur once an asset
is acquired.
Included are:
• Assessment of
demand
• Detailed
scoping
• Risk analysis
• Long term
outlook
considered
• Identify potential
options
Included are:
• Acquisition
options
• Objective
options analysis
• Involvement of
stakeholders in
design
• Life cycle
planning
Asset Review
refers to the
process of
performance
review of Council
assets.
Included are:
10.0
Included are:
• Maintenance
planning
• Operations
planning
• Meeting legislative
needs
• Information
collecting
• Life cycle planning
• Revaluation and
review of asset
useful life
• Review fit for
purpose
• Review service
levels
• Review life cycle
• Consider
replacement
• Refurbishment
or disposal
APPLICATION
This policy applies to Council, Councillors, Executive Management, Staff, Committees of Management,
Asset Management Team and the Community involved in the operations, maintenance, refurbishment,
renewal, upgrading and development of Council’s existing and new infrastructure assets.
11.0
ASSET MANAGEMENT ROLES & RESPONSIBILITIES
To achieve this policy the following key roles and responsibilities and commitments have been
identified:
Councillors
•
•
•
•
To act as stewards for infrastructure assets;
To set corporate Asset Management Policy and vision with linkage to the Corporate Plan;
To set levels of service, risk and cost standards;
Approve and review Asset Management Plans and monitor the outcomes;
________________________________________________________________________________
•
To ensure appropriate resources and funding for asset management activities are made
available to integrate Asset Management Policies, Asset Management Strategies and
Asset Management Plans into the corporate governance framework;
Provide consistent and transparent decision making based on adopted criteria; and
To provide an advocacy role with State and Federal Governments and the community.
•
•
Chief Executive and Senior Management Group (SMG)
•
•
•
•
•
•
•
•
•
•
•
To continually promote asset management across the Council and with the community;
To validate and challenge proposals to ensure they meet the Corporate Plan objectives
and community service needs;
To develop and continue to refine the “overarching” asset management policy and
asset management strategy with linkage to the Corporate Plan for consideration by
Council;
To foster and support the multi discipline cross functional Asset Management Working
Group;
To monitor the performance of the staff in implementing asset management;
To ensure the community and key stakeholder's inputs are integrated into Asset
Management Plans;
To ensure that there is an Asset Management Team leader dedicated only to asset
management coordination, ensuring asset management functions are being carried out
in a timely fashion throughout Council;
To ensure that there is a appropriate level of staff to carry out the required asset
management tasks without impacting adversely on the workload of existing staff;
To ensure staff are appropriately trained and skilled to perform the required asset
management functions;
To ensure that accurate and reliable information is presented to Council for decisionmaking; and
To provide effective communication between staff, Council and the community.
Asset Management Working Group / Managers / Asset Officers and Staff
•
•
•
•
•
Develop and implement appropriate asset management strategies;
To develop, implement and review asset management plans and strategies using the
International Infrastructure Management Manual as a guide, documenting required
allocation of funding and improvement plans for individual asset groups, using the
principles of lifecycle analysis;
Continually seek innovative ways to meet service needs;
Continually review Asset Management Policy, strategies, and asset management plans;
In consultation with the community and key stakeholders identify asset management
"levels of service" for Council approval;
________________________________________________________________________________
•
•
•
•
•
•
12.0
In accordance with Council approved service levels deliver “levels of service” to agreed
risk and cost standards;
Ensure efficient and effective use of Council funds and optimising “life cycle” cost of all
assets;
To provide effective communication between staff and senior management;
To develop and implement maintenance, refurbishment and capital works
(refurbishment/renewal), programs in accordance with asset management plans and
report to senior management and Council;
To develop and implement procedures that ensure that a single asset database is
maintained and updated, providing required reports to Council to meet their statutory
and legal responsibilities; and
Promote and raise awareness of asset management to the Council, staff, users and the
community.
IMPLEMENTATION & REVIEW
Review of this Policy will take place annually. The annual review will incorporate:
•
•
Audit and review of Asset Management Implementation and Improvement Plans as set
out in the Asset Management Strategy; and
Review the Asset Management Implementation Strategy.
The Senior Management Group shall also review compliance to this Policy on an on-going basis
and report to Council on an annual basis.
GRAEME KANOFSKI
________________________________________________________________________________
ADDENDUM 6
Policy
Topic
Policy Number
Department
CORPORATE SERVICES
Statutory Authority
{INSERT STATUTORY AUTHORITY}
Date of Adoption
5 MAY 2009
Resolution No.
{INSERT RESOLUTION NUMBER AFTER COUNCIL ADOPTION}
Amendments
POLICY DETAIL:
OBJECTIVES
This policy aims to promote the recognition of employees for their service and contribution to
Gladstone Regional Council.
SCOPE
This policy will apply to all employees of Council, including part time and casual employees who
achieve aggregate hours of continuous employment equivalent to a minimum of ten years service
and thereafter with recognition at five year intervals.
Council’s Human Resources Department will organise the presentation and gifts for the relevant
employees according to the below.
RECOGNITION OF YEARS OF SERVICE
After completing the relevant number of years’ service with Council, Council will present a gift to
the Employee of the value specified in the Schedule below (this gift where possible will be of the
employee’s choice).
________________________________________________________________________________
NUMBER OF COMPLETED YEARS OF
SERVICE WITH COUNCIL
After 10 Years of Service
After each period of 5 years thereafter
VALUE
Up to and including $150
For the purpose of calculating an employee’s ‘years of service’ for the above the years of service
used for calculating an employee’s long service leave entitlement shall apply, except that service
with any other employer shall not be counted.
Presentations will be conducted at least twice a year ensuring to avoid the months of December
and January as not to coincide with the peak holiday period. The manner in which these
presentations are conducted will be approved by the Chief Executive Officer.
PRESENTATION ON RETIREMENT OR RESIGNATION
1.
Council will make a presentation to any Employee retiring from the service of Council on
a proportionate basis based on the above Schedule.
2.
Upon any Employee resigning from Council service (other than retirement), Council may
at its discretion consider whether a presentation is warranted. The Mayor is authorised
to make a decision for Council as and when he deems it appropriate.
…………………………………………
GRAEME KANOFSKI
________________________________________________________________________________
ADDENDUM 7
Policy
Topic
GLADSTONE STATE EMERGENCY SERVICE – FUNDING ARRANGEMENTS
Policy Number
Department
CORPORATE SERVICES
Statutory Authority
DISASTER MANAGEMENT ACT 2003
Date of Adoption
Resolution Number
Amendments
POLICY DETAIL:
1. BACKGROUND:
1.1.
A formal framework for the management and support of the State Emergency Service Units
and Groups within the Gladstone Regional Council area is required.
1.2.
As part of this framework it is necessary that a policy regarding the funding arrangements for
the State Emergency Service is developed and implemented.
1.3.
Given that funding for the State Emergency Service is sourced from:
•
•
•
•
•
1.4.
the State Government, through the Department of Community Safety, and in particular
Emergency Management Queensland, through:
the SES Recurrent Subsidy Program;
the SES Non-Recurrent Subsidy Program
Local Government through budget allocation, whether this be as a donation or as
project/program funding;
allocations resulting from submissions to the Gaming Community Benefit Fund and like
organisations;
donations from the community and/or organisations within the community; and/or
fund raising activities by each SES Group's various Support Groups or Social Clubs;
In today's climate it is unreasonable to expect volunteers to fundraise in order to provide an
emergency service (in its entirety), particularly given the statutory training, and subsequent
administrative requirements pertaining to SES volunteers.
________________________________________________________________________________
1.5.
SES volunteers are required to train in a number of different skills as they provide emergency
and disaster support to a variety of organisations and the community. In delivering these
services they are often impacted financially through lost wages and payment of costs to
enable them to assist, not only in their own communities but often at other locations in the
state (e.g. Cairns – TC Larry, Emerald for flooding, Brisbane & Blackwater for storm damage),
and indeed inter-state as evidenced by the storms and flooding in the Hunter Valley region of
New South Wales during 2007.
1.6.
The Disaster Management Act 2003 states in Section 80 that a function of local government is
to ensure it has a disaster response capability. A "disaster response capability", for a local
government, means the ability to provide equipment and a suitable number of persons, using
the resources available to the local government, to effectively deal with, or help another entity
to deal with, an emergency situation or a disaster in the local government's area.
1.7.
The State Emergency Service forms a significant part of this disaster response capability.
2. PROCESS:
2.1.
That the GRC SES Management Group meets in May of each year to determine budget
requirements, and funding allocations from the reserve fund, for the following financial year.
2.2.
That the GRC SES Management Group meets again as required to reconsider applications
should there be unallocated funds or should some projects be deferred.
2.3.
That each SES Group be funded with a base amount per annum as an operational budget for
costs associated with electricity, telephone, fuel, stationery, minor training activities and minor
maintenance/repair to equipment.
2.4.
That the Unit management component also be provided with a base funding amount to
provide for travel, Unit management meetings, Unit conducted training activities/exercises and
other associated costs.
2.5.
That the Unit Management funding component of the overall SES budget allocation be
provided to the Local Controller for management.
2.6.
That this base funding is reviewed annually and amounts amended as determined. Such
amendment may represent an increase or a decrease in base funding allocation on an
individual Group basis.
2.7.
That the Local Controller is paid an honorarium in recognition of the time and effort required in
managing a SES Unit in the current and evolving environment.
2.8.
That a monetary reserve of a specified amount be provided to fund specific projects, minor
equipment acquisitions and minor upgrades to facilities or similar matters.
2.9.
That 20% of the reserve fund is held to cover operational costs not claimable through NDRRA
or other means. Such funds to be available for allocation in accordance with 2.1 above at the
May meeting of the GRC SES Management Group.
2.10.
That each SES Group provides a funding submission, with supporting justification, to the SES
Local Controller with regard to applying for access to this reserve fund.
2.11.
Ideally, funding submissions should include:
•
updated details of 3-5 year operational and/or development plans for the progress of
the Group;
________________________________________________________________________________
•
•
•
details of past operational activities;
details of active membership, training activities and other data; and
justification of various items within the submission.
2.12.
That, where a special allocation has been provided to a SES Group, the SES Group is to
provide a financial report to demonstrate the appropriate use of such funding allocation.
2.13.
These reports are to be submitted to the SES Local Controller and the Gladstone Regional
Council by the end of April each year.
2.14.
Council will support capital costs such as vehicles, buildings, significant equipment
acquisitions (specialised or not) and/or significant upgrades/repairs to buildings.
2.15.
This "capital" funding is to be considered in conjunction with the SES Non-Recurrent
Subsidies Program delivered by the State Government and administered by Emergency
Management Queensland.
2.16.
As acquisitions of this nature incur significant cost, unused amounts are to be carried over to
subsequent years.
2.17.
Applications for such acquisitions are to be submitted to Council two months prior to the
closing date of applications to EMQ to allow council submissions to be prepared and lodged.
2.18.
That the SES Annual Budget also include funding for:
•
•
a vehicle maintenance and repair program; and
a building and equipment maintenance and repair program
2.19.
The term "vehicles" includes passenger vehicles, trucks, light commercials, rescue trailers,
boat trailers and flood boats.
2.20.
Any unused moneys in the SES fund at the 30 June will be carried over to the following
financial year.
2.21.
That the SES Fund be reimbursed in each budget to ensure the continuation of these funding
arrangements.
3. POLICY REVIEW:
3.1.
This policy is to be reviewed annually by the GRC SES Management Group and if
amendments are necessary, these amendments to be submitted to a meeting of the
Gladstone Regional Council for approval and adoption.
…………………………………………
GRAEME KANOFSKI
………./………./……….
________________________________________________________________________________
ADDENDUM 8
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
ADDENDUM 9
________________________________________________________________________________
________________________________________________________________________________
ADDENDUM 10
4.8.3
DEVELOPMENT APPLICATION 09/0018 MATERIAL CHANGE OF USE,
TEMPORARY CONCRETE BATCHING PLANT 18 BAKER ROAD,
CALLIOPE
Application Number:
Applicant:
Owner:
Date Of Receipt:
Location:
RPD:
Area:
Zoning:
Proposal:
DA09/0018 (Calliope)
J & J Earthmoving
Jason John Cheers
6 April, 2009
18 Baker Road, Calliope.
Lot 1 on RP601684, Parish of East Stowe
6.497 ha
Rural dwelling
Rural
Material Change of Use - Environmentally
Relevant Activity for Concrete Batching Plant 12 Week Temporary Use for Concrete
Batching Plant
Not applicable
1. No permanent structures are to be erected upon the site in the establishment of
the temporary use.
2. This development permit is restricted to being utilised within 12 months of the
date of this approval. The Developer is required to advise Council in writing of
the commencement date of the temporary use and arrange a pre-start meeting
with relevant Council representatives.
3. The Developer is responsible for all costs associated with repair of any damage
to Baker Road from the site entrance to its intersection with Taragoola Road
during the duration of the temporary use.
4. Prior to the commencement of the use, the Developer is required to lodge a
$14,250 monetary bond with Council to cover potential road surface damage.
This bond shall be returned upon confirmation by Council officers of compliance
with Condition 3 above. Following the completion of the twelve (12) week
operating period the road will be inspected by Council officers and an
assessment done of any damage incurred to the road. Permits will be required
by Council in order for the developer to undertake reinstatement works within
the road reserve. If reinstatement works are not undertaken by the Developer,
Council will take up the monetary bond and undertake the necessary works to
reinstate the road.
5. Upon completion of the twelve (12) week operation period, all machinery and
structures associated with the use shall be removed from the site.
6. The developer is to provide a sealed driveway access to accommodate the
turning movements of vehicles utilising the site including additional shoulder
widening opposite the access point.
________________________________________________________________________________
CONDITIONS FOR ENVIRONMENTALLY RELEVANT ACTIVITY
SCHEDULE A - GENERAL CONDITIONS
A1
In carrying out the environmentally relevant activity, all reasonable and practical
measures are to be taken to minimise releases and the likelihood of releases of
contaminants to the environment, except as otherwise provided by the conditions
of this development approval.
A2
The holder of this development approval must:
(a)
install and operate all works and control equipment, and
(b)
take all measures, perform all acts and do all things, necessary to ensure
compliance with the conditions of this development approval.
A3
A copy of the conditions of this development approval is to be kept on site and
available for inspection when requested by an authorised officer.
A4
Notwithstanding any other condition of this development approval, this
development approval does not authorise any release of contaminants that
causes or is likely to cause an environmental nuisance beyond the boundaries
of the registered place.
A5
Any records required to be held as a condition of this development approval must
be kept at the site to which this development approval relates for a period of at
least five years and be made available for examination by an authorised person
upon request. The record retention requirements for this condition will be satisfied
if any daily and weekly records are kept for a period of at least three years and
these records are then kept in the form of annual summaries after that period.
END OF SCHEDULE A
SCHEDULE B - AIR
B1
No incineration or open burning shall be conducted on site.
B2
The environmentally relevant activity must be carried out by such practicable
means necessary to prevent the emission of fumes, odours, dust or other
airborne contaminants capable of causing environmental harm (including
environmental nuisance).
B3
Delivery and storage bins must be either of the drive-over in-ground type or be
of the three-sided reverse delivery type.
B4
Above ground sand and aggregate stockpiles must be enclosed on three sides.
Stockpile must remain 500mm inside the open end of the stockpile enclosure.
Stockpile height must not exceed a height 500mm less than the wall height of
the stockpile enclosure.
B5
The storage bays shall have misting water sprays installed to enable direct
water spray across the entire surface area of the stored materials, unless
otherwise approved. The materials shall be maintained in a damp state before
loading from end loader (or conveyor).
________________________________________________________________________________
B6
B7
Raw materials must be delivered to the site in covered transport vehicles. Raw
material must be transported in a damp condition or in sealed containers.
Conveyors must be roofed and be enclosed on at least one side. Conveyors
must be enclosed by walls that are at least 500mm in height. Conveyors must
be fitted with spill trays and belt scraping devices.
B8
Establish, implement and maintain procedures:
(a)
to ensure equipment design and site practices on the premises minimise
material drop heights.
(b)
for cleaning conveyors and conveyor spill trays. Materials collected by
belt scraping devices must be collected and returned to raw material
stockpiles.
(c)
to ensure loading of fine aggregate precedes the loading of coarse
aggregate at all times.
(d)
for minimising visible dust emissions from the premises. Visible dust
must be suppressed immediately with the implementation of dust control
measures such as sweeping, hosing down, using water sprays or by
applying purpose made organic dust-binding agents.
B9
Waste oil and other waste materials and chemicals must not be used as dust
suppressants.
B10
Always use filters when venting silos to the atmosphere. Do not operate silo
filters in excess of the manufacturers’ specifications and rated capacity.
B11
Fabric filters, dust collectors, extraction systems and cyclones must be
maintained in a good working order in accordance with manufacturer's
specifications and in such a manner as to prevent any unreasonable release of
contaminants to air.
B12
The vehicle manoeuvring areas of the premises must be sealed, and regularly
swept to avoid the build up of dust. Vehicle speeds must be kept below 20kph
on site. Barriers with kerbs and posts must be erected to discourage vehicular
movement on unsealed areas.
B13
Front end loader batching plants must incorporate roofed weigh bins enclosed
on three sides.
END OF SCHEDULE B
SCHEDULE C - WATER
C1
Wastewater and other liquid shall be disposed of by one or more of the
following measures:
(a)
Retention in the settlement pond and then removal to an approved
treatment facility.
(b)
The operator must comply with the conditions of an approval to transport to
an approved hazardous waste facility.
________________________________________________________________________________
(c)
C2
Separation of hydrocarbons and solids and re-use of the liquid.
Wastewater and other liquid and solid waste shall not be discharged or released
to waters.
END OF SCHEDULE C
SCHEDULE D - STORMWATER MANAGEMENT
D1
Contaminants must not be directly or indirectly released from the licensed place
to any waters or stormwater.
D2
Oils, greases, solvents and degreasers and any other such liquids shall be
stored in a covered area so as not to contaminate stormwater.
D3
The activity shall not be conducted in a manner that may cause the contamination
of surface stormwater run-off.
D4
Waste oil, oil filters, discarded parts, tyres, batteries etc shall be stored in a
bunded and covered area.
D5
Delivery and storage bins must be either:
D6
(a)
roofed and bunded in such a manner as to prevent the ingress of
stormwater and direct the drainage of wastewaters used for stockpile
dampening to a suitable wastewater holding pond / tank for treatment,
recycling and/or disposal; or
(b)
bunded in such a manner as to direct the drainage of rainwater and
wastewaters used for stockpile dampening to a suitable wastewater
holding tank for treatment, recycling and/or disposal. Stockpiles must
be covered while the site is not manned or during long period of low
aggregate usage.
Stockpile covers must be located in readily
accessible storage areas.
Contaminated areas such as areas used for aggregate stockpiles, silos, vehicle
manoeuvring, loading, unloading, waste and waste water treatment and
recycling and raw material handling and transfer areas must be either:
(a)
roofed and bunded; or
(b)
bunded and drained to a first flush holding tank.
The first flush holding tank must be capable of containing the first 20mm of
rainfall and any additional contaminated runoff water from hosing and material
dampening procedures on contaminated areas of the site.
D7
Contaminated areas and potentially contaminated areas must be constructed of
impervious materials and be bunded, roofed and drained in a manner to contain
and drain all wastewaters to treatment and prevent the ingress of stormwater
and the release of wastewaters and contaminated stormwater to the stormwater
system, soil, groundwater, and surrounding land uses.
END OF SCHEDULE D
________________________________________________________________________________
SCHEDULE E - LAND APPLICATION
E1
Solid and liquid wastes must not be buried or otherwise disposed of on the
premises.
END OF SCHEDULE E
SCHEDULE F - NOISE
F1
The environmentally relevant activity must be carried out by such practicable
means necessary to prevent the emission of noise that constitutes environmental
nuisance.
F2
Noise emitted from the licensed place must not result in levels greater than those
specified in Table 1.
Noise Level at a Noise Sensitive Place Measured as the
Adjusted Maximum Sound Pressure Level L (Amax adjT)
Background noise level plus 5 dB(A)
Background noise level plus 5 dB (A)
Background noise level plus 3 dB (A)
Noise Limits at a Commercial Place Measured as the Adjusted
Maximum Sound Pressure Level L ( Amax adjT)
Period
7 am - 6 pm
6 pm - 10 pm
10 pm - 7 am
Period
7 am - 6 pm
6 pm - 10 pm
10 pm - 7 am
(TABLE 1)
F3
Plant, equipment and tools must be attenuated, partitioned, muffled and/or
enclosed in a manner to achieve acceptable noise levels in accordance with this
approval.
F4
All vibrating equipment must be mounted on vibration isolating platforms or
subjected to other suitable vibration reduction measures appropriate to the plant,
equipment or tool.
F5
As a minimum, plant, equipment and tools must be maintained and serviced in
accordance with manufacturer’s recommendations or any written request by an
authorised officer of Council.
F6
The use of telephone repeater bells, sirens or other audible devices is
discouraged.
END OF SCHEDULE F
SCHEDULE G - WASTE MANAGEMENT
G1
Where waste is a contaminant, the holder of the development approval must not
release waste to the environment that will or may cause environmental harm or
nuisance.
________________________________________________________________________________
G2
All solid waste shall be removed to an approved waste disposal facility by a
licensed waste transporter.
END OF SCHEDULE G
SCHEDULE H - MONITORING AND REPORTING
H1
All complaints received by the holder of this development approval relating to
releases of contaminants from the environmentally relevant activity must be
recorded and kept in a log book with the following details:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
time, date and nature of complaint;
type of communication (telephone, letter, personal etc.);
name, contact address and contact telephone number of complainant
(note: if the complainant does not wish to be identified then "Not
identified" is to be recorded);
response and investigation undertaken as a result of the complaint;
name of person responsible for investigating complaint; and
action taken as a result of the complaint investigation and signature of
responsible person.
H2
As soon as practicable after becoming aware of any emergency or incident which
results in the release of contaminants not in accordance, or reasonably expected
to be not in accordance with the conditions of this development approval, the
holder of the registration certificate to which this development approval relates,
must notify the administering authority of the release by telephone or facsimile.
H3
The notification of emergencies or incidents as required by condition H2 must
include but not be limited to the following:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
H4
the operator of the activity to which this development approval relates;
the location of the emergency or incident;
the name and telephone number of the designated contact person;
the time of the release;
the time the holder of the registration certificate became aware of the
release;
the suspected cause of the release;
the environmental harm and or environmental nuisance caused,
threatened, or suspected to be caused by the release; and
actions taken to prevent further any release and mitigate any
environmental harm and/or environmental nuisance caused by the
release.
Not more than 14 days following the initial notification of an emergency or
incident, the holder of the registration certificate to which the development
approval applies, must provide written advice of the information supplied in
accordance with condition number H3 in addition to:
(i)
proposed actions to prevent a recurrence of the emergency or incident;
(ii)
outcomes of actions taken at the time to prevent or minimise
environmental harm and or environmental nuisance; and
(iii)
the results of any environmental monitoring performed.
END OF SCHEDULE H
________________________________________________________________________________
SCHEDULE I - DEFINITIONS
I1
I2
For the purposes of this development approval the following definitions apply:
(a)
"L(Amax adj, T)" means the average maximum A- weighted sound
pressure level, adjusted for noise character and measured over a time
period of not less than 15 minutes, using Fast response
(b)
"commercial place" means a place used as an office or for business or
commercial purposes.
(c)
"noise sensitive place" means a) a dwelling, mobile home or caravan park, residential marina or other
residential premises; or
b) a motel, hotel or hostel; or
c) a kindergarten, school, university or other educational institution; or
d) a medical centre or hospital; or
e) a protected area ; or
f) a park or gardens.
For the purposes of this development approval any term not otherwise defined
in the Environmental Protection Act 1994, and the Integrated Planning Act 1997
and any subordinate legislation made pursuant to these Acts or in the
Definitions Schedule of this development approval has the meaning conferred
to that term in its common usage.
________________________________________________________________________________
ADDENDUM 11
4.8.7
A RELOCATABLE DWELLING – FITZROY CRESCENT, AGNES WATER
Application Number:
Applicant:
Owner:
Date Of Receipt:
Location:
RPD:
Area:
Zoning:
Proposal:
1.
Miriam Vale MCU 09/0008
Gary Scott
Gary Andrew James & Heidi Sylvia Marcel
17 April 2009
Fitzroy Crescent, Agnes Water
Lot 64 RP619986
1.449 hectares
Vacant
Rural Character
The development shall be carried out in accordance with the following approved
plans, and with any modifications required by conditions of this permit.
Title:
Prepared By:
Drawing No:
Dated:
Site plan
Ryan-Andrews &
Associates
Ryan-Andrews &
Associates
Ryan-Andrews &
Associates
Page 1 of 8
3/2009
Page 2 of 8
3/2009
Page 4 of 8
3/2009
Floor Plan
Elevations
2. All external works are to be completed to Council's satisfaction within six
months of the resiting. As per the applicant's written statement of work provided
at the lodgement of the application, the following is to be undertaken at the two,
four and six month periods, and prior to a certificate of occupancy being issued:
2 months:
Re-stump house
Install septic tank
Replace roof
4 months:
Install rainwater tanks
Concrete laundry and water tank base
Replace windows
Repaint exterior of house
6 months:
Connect power to house & re-wire where required
Install turf to perimeter
Construct a verandah at rear of house
3. The site is to be maintained in a clean and orderly state at all times.
________________________________________________________________________________
4. The applicant is required to submit an assessment against the Bushfire Hazard
Overlay prior to the issue of a Development Permit for Building Works.
5. A minimum of 22,000 litre rainwater storage tank is required to be installed prior
to a certificate of occupancy being issued.
6. The applicant is required to obtain a Development Permit for Building and
Plumbing Works in accordance with the Integrated Planning Act 1997.
Construction is to comply with the Building Act 1975, the Building Code of
Australia and the requirements of other relevant authorities.
7. All building works shall comply with the provisions of the Environmental
Protection Act 1998 (as amended) in relation to all relevant matters, inter alia,
noise, contaminated waste discharge and the like.
8. The building works application lodged is to be clear in terms of which licensed
builder is responsible for the various components, i.e. relocation and new
building works/renovations.
9. The applicant is required to submit to Council for approval a Condition Report of
the dwelling to be resited prepared by a suitably qualified building and pest
inspector prior to the issue of a Development Permit for Building Works.
10. The applicant is required to submit to Council for approval an engineer's
certificate demonstrating that the tie down and bracing of the proposed dwelling
to be resited will comply with the relevant C2 requirements prior to the issue of
a Development Permit for Building Works.
11. A $20,000 bond shall be paid prior to a building permit being issued and will be
refunded after the building receives a certificate of classification.
12. The applicant is to submit a plan for approval showing the route the house will
take within the Gladstone Regional Council area prior to moving the house
within the local authority area.
13. Any damage caused to Council or any other infrastructure will be notified to
Council and repaired prior to the release of the road traffic bond (payable with
building application).
14. Council approval does not give approval for the relocatable dwelling to enter or
cross any other private land or reserves.
15. The applicant is required to obtain a permit to provide access to the site in
accordance with Engineering Policy 3.18 - Rural Property Access Standard.
16. Any alterations necessary to electricity, telephone, stormwater drainage system
or other public utility installations resulting from the development or from road
and drainage works required in connection with the development is at the full
cost of the applicant/owner. The capacity of any new services shall not be less
than the capacity of existing services. Any proposed or required modifications to
Council’s infrastructure shall be submitted to Council for approval prior to the
commencement of any works on site and prior to the issue of a building permit.
________________________________________________________________________________
17. Any new earthworks and structures related to the development shall not
concentrate or impede the natural flow of water across property boundaries and
onto any other lots.
Advice Notes
•
Under section 23 of the Aboriginal Cultural Heritage Act 2003 a person who
carries out an activity must take all reasonable and practicable measures to
ensure the activity does not harm Aboriginal cultural heritage (the “cultural
heritage duty of care”). Maximum penalties for breaching the duty of care are
$750,000 for a corporation and $75,000 for an individual.
Applicants will comply with the duty of care in relation to Aboriginal cultural
heritage if they are acting in accordance with cultural heritage duty of care
guidelines gazetted under the Aboriginal Cultural Heritage Act 2003, available
on the NRW website, or in accordance with an agreement with the Aboriginal
party for the area or a cultural heritage management plan approved under part
7 of the Aboriginal Cultural Heritage Act 2003.
Applicants are also encouraged to undertake a search of the Aboriginal Cultural
Heritage Database and the Aboriginal Cultural Heritage Register, administered
by the Cultural Heritage Coordination Unit, Department of Natural Resources
and Water. Application forms to undertake a free search of the Cultural Heritage
Register and the Database may be obtained by contacting the Cultural Heritage
Coordination Unit on (07) 3238 3838 or on the NRW website
www.nrw.qld.gov.au/cultural_heritage.
________________________________________________________________________________
ADDENDUM 12
4.8.9
A RELOCATABLE DWELLING – 2 STIRRAT STREET, ROSEDALE
Application Number:
Applicant:
Owner:
Date Of Receipt:
Location:
Area:
Zoning:
Proposal:
1.
Miriam Vale DA 09/0007
Karrina Coyne
Karrina Lorraine Coyne
9 March 2009
2 Stirrat Street, Rosedale
1,012m²
Vacant
Low Density Residential
The development shall be carried out in accordance with the following approved
plans, and with any modifications required by conditions of this permit.
Title:
Prepared By:
Drawing No:
Dated:
Site Plan
ENG
Consultants
ENG
Consultants
ENG
Consultants
12232
Sheet 1 of 4
12232
Sheet 2 of 4
12232
Sheet 3 of 4
March 2009
Floor Layout
Elevations
March 2009
March 2009
18. All external works are to be completed to Council's satisfaction within six
months of the resiting. To this end, the applicant is required to provide a written
statement of work to be undertaken at the two, four and six month periods,
details of which are to be submitted with the Building Works application.
19. The site is to be maintained in a clean and orderly state at all times.
20. The applicant is required to submit an assessment against the Bushfire Hazard
Overlay prior to the issue of a Development Permit for Building Works.
21. A minimum of 22,000 litre rainwater storage tank is required to be installed prior
to a certificate of occupancy being issued.
22. A minimum of two car parking spaces are to be provided and at least one space
is to be covered and sealed with sealed with a hard stand surface, i.e. bitumen
or concrete. Plans demonstrating compliance shall be submitted prior to the
issue of a Development Permit for Building Works.
________________________________________________________________________________
23. The applicant is required to obtain a Development Permit for Building and
Plumbing Works in accordance with the Integrated Planning Act 1997.
Construction is to comply with the Building Act 1975, the Building Code of
Australia and the requirements of other relevant authorities.
24. All building works shall comply with the provisions of the Environmental
Protection Act 1998 (as amended) in relation to all relevant matters, inter alia,
noise, contaminated waste discharge and the like.
25. The building works application lodged is to be clear in terms of which licensed
builder is responsible for the various components, i.e. relocation and new
building works/renovations.
26. The applicant is required to submit to Council for approval a Condition Report of
the dwelling to be resited prepared by a suitably qualified building and pest
inspector prior to the issue of a Development Permit for Building Works.
27. The applicant is required to submit to Council for approval an engineer's
certificate demonstrating that the tie down and bracing of the proposed dwelling
to be resited will comply with the relevant C2 requirements prior to the issue of
a Development Permit for Building Works.
28. A $20,000 bond shall be paid prior to a building permit being issued and will be
refunded after the building receives a certificate of classification.
29. The applicant is to submit a plan for approval showing the route the house will
take within the Gladstone Regional Council area prior to moving the house
within the local authority area.
30. Any damage caused to Council or any other infrastructure will be notified to
Council and repaired prior to the release of the road traffic bond (payable with
building application).
31. Council approval does not give approval for the relocatable dwelling to enter or
cross any other private land or reserves.
32. The applicant is required to obtain a permit to provide access to the site in
accordance with Engineering Policy 3.19 - Residential Property Access
Standard.
33. Any alterations necessary to electricity, telephone, stormwater drainage system
or other public utility installations resulting from the development or from road
and drainage works required in connection with the development is at the full
cost of the applicant/owner. The capacity of any new services shall not be less
than the capacity of existing services. Any proposed or required modifications to
Council’s infrastructure shall be submitted to Council for approval prior to the
commencement of any works on site and prior to the issue of a building permit.
34. Any new earthworks and structures related to the development shall not
concentrate or impede the natural flow of water across property boundaries and
onto any other lots.
________________________________________________________________________________
Advice Notes
•
Under section 23 of the Aboriginal Cultural Heritage Act 2003 a person who
carries out an activity must take all reasonable and practicable measures to
ensure the activity does not harm Aboriginal cultural heritage (the “cultural
heritage duty of care”). Maximum penalties for breaching the duty of care are
$750,000 for a corporation and $75,000 for an individual.
Applicants will comply with the duty of care in relation to Aboriginal cultural
heritage if they are acting in accordance with cultural heritage duty of care
guidelines gazetted under the Aboriginal Cultural Heritage Act 2003, available
on the NRW website, or in accordance with an agreement with the Aboriginal
party for the area or a cultural heritage management plan approved under part
7 of the Aboriginal Cultural Heritage Act 2003.
Applicants are also encouraged to undertake a search of the Aboriginal Cultural
Heritage Database and the Aboriginal Cultural Heritage Register, administered
by the Cultural Heritage Coordination Unit, Department of Natural Resources
and Water. Application forms to undertake a free search of the Cultural Heritage
Register and the Database may be obtained by contacting the Cultural Heritage
Coordination Unit on (07) 3238 3838 or on the NRW website
www.nrw.qld.gov.au/cultural_heritage.

minutes of a general meeting of gladstone regional council held at

Transcription

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