GLENDIVE ELEMENTARY AND DAWSON HIGH SCHOOL UNIFIED

GLENDIVE ELEMENTARY A N D DAWSON HIGH SCHOOL UNIFIED BOARD
BOARD OF TRUSTEES
Monday April 13.2015
1.
2.
3.
4.
5.
6.
7:30
Call to Order
Introduction of Guests
For those individuals who desire to address the Board during the "public comment" portion of the meeting, (for items NOT on the
agenda), if you haven't already done so, please sign your name to the sheet located with the Clerk and indicate the general topic on
which you will be commenting. The Board Chairman will call individuals to speak in the order listed on the sheet provided. The
Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public
wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member
of the general public during his/her designated time to speak. In addition the Board will not hear comments on contested cases or
other adjudicative proceedings. Depending on the number of persons who wish to address the Board, the Board Chairman may
place reasonable time limits on comments, in order to maintain and ensure effective and efficient operations of the Board.
By law the District cannot take any action on any matter discussed during the "public comment" portion of the meeting, until such
time as the matter is specifically noticed on the agenda, and the public has been allowed the opportunity to comment.
CONSENT A G E N D A
Review and Approval of Minutes
3.1
March 9, 2015; March 26, 2015 Special Meeting
Review and Approval of claims and financial reports
4.1
Claims against the district (EL)
4.2
Activities Account (EL)
4.3
Revenue and Budget Balances (EL)
4.4
Cash Balances (EL)
4.5
Attendance Agreements (EL)
4.6
Claims against the district (HS)
4.7
Activities Account (HS)
4.8
Revenue and Budget Balances (HS)
4.9
Cash Balances (HS)
4.10 Attendance Agreements (HS)
Communication Staff and Committee Report6.1 Facilities and Transportation Committee
6.2 Labor Management
7. Unfinished Business
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7.1 Legislative update
8. New Business
8.1 Introduction of New MTSBA President - Paul Finnicimi
8.2 Facilities Presentation
8.3 Third Party Property Manager
8.4 Policy 3350 - Extra Curricular/Co-Curricular Drug Testing - First Reading
8.5 Donation
9. Staffing
9.1 High School Hiring: Teachers; Administration
9.2
Elementary Hiring: Teachers; Administration; Kathleen Brown, JES Teacher; April Spencer, Custodian; Natasha
Wade, Teacher; Lisa Stickel, WMS Teacher; Brooke Phipps, WMS Assistant Track;
10. Public Comment 11. Reports
11.1 Superintendent Report
11.2 Technology Coordinator Report
11.3 Washington Principal Report
11.4 Lincoln Principal Report
11.5 Jefferson Principal Report
11.6 High School Principal Report
11.7 Activity Report
12. Volkert & Weggesser Request - CLOSED
13. Adjournment
Disciplinary Hearing
6:30 in the High School Library
1.
We have one high school disciplinary hearing this evening. We will convene in the
high school library at 6:30. Since it is a student issue the meeting should be closed to the
public unless the parents request otherwise. I suggest the board review the information
regarding expulsion proceedings.
Superintendent Board Notes
For
April 13,2015
Regular Meeting
6.1
We had a Facilities Planning Meeting on March 25*' We used that time to go
over the recommendation and prepare for the presentation to the board.
6.2
The labor management committee met with the administrators to discuss a pay
matrix. The most recent will have been on the morning of the 13"^.
7.1
I will have an update from the legislature hopefully. Bills of note this time are
HB 373 and HB 377.
8.1
LaNette would like to introduce the new MTSBA president Paul Finnicum.
8.2
John Eisen will be at the meeting to make the presentation of the
recommendations about facilities to the board.
8.3
At the last meeting we discussed the Third Party Property Manager as a way to
deal with our staff housing issue. We received one proposal from Connie Smith
for $350/month. I recommend that we go with that proposal
8.4
Policy 3350 Extra Curricular/Co-Curricular Drug Testing will be presented for the
first reading.
8.5
Donations - none at this writing.
9.1
High School Hiring: The principal will present the list of teacher hirings for the
next year. I would also recommend Wade Murphy as Principal and Stephen
Schreibeis as assistant. With any luck at all we may have some new hires to
present as well. There will be one non-renewal recommendation from Mr.
Murphy.
9.2
Elementary Hiring: The building principals will present a list of teacher hirings
for the next year. I also recommend Willie Thibault as middle school principal,
John Larsen as Lincoln principal, and hopefully I will have a recommendation for
the Jefferson elementary position by meeting time. There are new hires to be
considered as per the agenda.
CALL FOR ELECTION
R Farber briefly reviewed budget projections. P Denning moved Jenifer Knutson s e c o n d e d to adopt the following
resolution to call for a T r u s t e e election and an Elementary S c h o o l District #1 G e n e r a l F u n d levy election.
WHEREAS, this School Board has determined that on May 5, 2015 an election of the registered electors for Glendi
Elementary School District # 1 and Dawson High School will be held for t h e purpose o f electing three (3) Trustees f r o m School
District # 1 each for a three (3) year t e r m ; one (1) Trustee f r o m School District #3675, for a t h r e e (3) year t e r m ; and one (1)
Trustee f r o m School District #367N, for a one (1) year t e r m .
WHEREAS, this School Board has determined that an election of t h e registered electors for Glendive Elementary School
District # 1 be held for the purpose of voting on the question of w h e t h e r t h e Board of Trustees of t h e Unified Board of
Glendive, Montana, shall be authorized t o run additional levies for t h e purpose: Of providing funds t o support the General
Funds for the proper maintenance and operation of the school programs, building, altering, repairing, or enlarging any
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school house of the district, furnishing additional school facilities for the district, acquisition of land for said Glendive
Elementary School District # 1 for the 2015-2016 school year beginning July 1 , 2015.
If it is later determined t h a t any portion of the election is not required, t h e Board of Trustees authorizes Anne Sadorf,
election administrator, t o cancel t h a t portion of the election in accordance w i t h 13-1-304 and 20-3-313, MCA.
The election administrator will appoint t h e following qualified individuals t o act as judges at t h e voting place: Pat Boje;
Agnes Kinney; Judy Reddig; Collette W i l b u r n ; and counting board judges, LeLe Hunemuller, Donava Oas; Rita Edwards; and
Marion Chouinard. Alternate - Connie Undem. If any of these judges should not be able to serve, the election administrator
will choose a replacement f r o m certified judges.
The election will be held at the Dawson County High School for Elementary District # 1 and Dawson High School. High School
Ballot issues for outlying districts will be held at Lindsay School Dist. #367 and Deer Creek Elem. #3. Polls will open at 12:00
noon. Once opened, the polls shall be kept open continuously until 8:00 P.M., except t h a t whenever all t h e registered
electors have v o t e d , the polls shall be closed immediately.
Absentee ballots will be available for voting at the County Clerk and Recorder's office on April 15, 2015, t w e n t y (20) d a y ^
prior t o t h e election, until noon t h e day before t h e election. W r i t t e n applications for absentee ballots may bie made prior t
ballot availability.
BE IT FURTHER RESOLVED, t h a t t h e Board of Trustees directs the Clerk/Election Administrator o f this school district to certify
a copy of the ballot t o be used.
AND WHEREAS, t h a t the Clerk of said school districts is hereby directed t o notify the Dawson County Clerk and Recorder t h e
date of holding said election, and request her t o close registration, prepare t h e official register, and absentee balloting labels
and prepare the ballot boxes.
All m e m b e r s present voted a y e .
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THIRD P A R T Y HOUSING ADMINISTRATOR
J Seifert moved P Denning s e c o n d e d to solicit letters of interest to provide property m a n a g e m e n t s e r v i c e s for District
owned housing. All m e m b e r s present voted a y e .
. . .
BUILDING AND FACILITY I N S U R A N C E DISCUSSION
R Farber stated the property i n s u r a n c e h a s not been bid for a number of y e a r s . P Denning moved J Knutson
s e c o n d e d to call for bids for property insurance. All m e m b e r s present voted a y e .
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DONATIONS
M Hoffman moved P Denning s e c o n d e d to a c c e p t the donation of $ 7 7 2 from Irene Reidlinger (Delbert Reidlinger
Estate) to be used for the p u r c h a s e of a welder for the D C H S vocational education department. All m e m b e r s present
voted a y e .
STAFFING
J Seifert moved M Hoffman s e c o n d e d to approve hiring Anthony V a r i a n n o - a s s t tennis; Lois Sevier-secretary; and
Phillip R e e d - t e a c h e r (2015-16 school year). All m e m b e r s present voted a y e .
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J Knutson moved P Denning s e c o n d e d to approve hiring Brady Y r j o - a s s t middle s c h o o l track. All m e m b e r s present
voted a y e .
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909724
G L E N D I V E UNIFIED B O A R D M E E T I N G
DATE:
M A R C H 9, 2 0 1 5
TIME:
7:30 P M
PLACE:
HIGH S C H O O L B O A R D ROOM
M E M B E R S P R E S E N T : L A N E T T E SIMONTON
JEANNE SEIFERT
PENNY DENNING
MANDY HOFFMAN
JENIFER KNUTSON
CHAD MAHER (ABSENT)
KATHLEEN RENANDER
BRIAN S T E F F E N (ABSENT)
STAFF:
ROSS FARBER, SUPT
ANNE SADORF, BUS MGR/CLERK
W A D E M U R P H Y , P R I N C I P A L ( A R R I V E D 8PM)
STEPHAN SCHREIBEIS, A S S T PRINCIPAL
WILLIE THIBAULT, PRINCIPAL
JOHN LARSEN, PRINCIPAL
VICKY PANASUK, PRINCIPAL
MEDIA:
VICKIVIALL;JASONSTEWART
GUESTS:
S A N D Y G R E Y E A G L E ; J O R D A N V I E G U T ; TINA D I E G E L ; J O E V E R O Y E ; JOHNATHAN
PISK; TOM T E M P L E
Meeting w a s called to order by C h a i r m a n L Simonton at 7:30 pm.
CONSENT AGENDA
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J Kiiutson m o v e d M Hoffman, s e c o n d e d to approve the minutes of the F e b r u a r y 9, 2 0 1 5 meeting. All m e m b e r s present
voted a y e .
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P Denning m o v e d J Knutson s e c o n d e d to approve c o n s e n t a g e n d a items 4.1 thru 4 . 5 . All m e m b e r s present voted
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M Hoffman m o v e d J Seifert s e c o n d e d to approve c o n s e n t a g e n d a items 4.6 thru 4.10. All m e m b e r s present voted
aye.
COMMUNICATION
No communication w a s p r e s e n t e d .
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FACILITIES AND T R A N S P O R T A T I O N .
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M Hoffman reported a community meeting w a s held March 4, 2 0 1 5 in the D C H S cafeteria. B y count, 68 community
m e m b e r s w e r e p r e s e n t T h e c o n s e n s u s of those in attendance at the community meeting w a s to c h o o s e the c o u r s e
of action that allowed for repairs a n d improvements to e a c h existing s c h o o l building a n d construction of a n e w
elementary s c h o o l . T h e committee will m e e t March 2 5 , 2 0 1 5 .
LABOR MANAGEMENT ,
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J Seifert reported the L a b o r M a n a g e m e n t committee is reviewing a s a l a r y matrix created by the Administrators. T h e
committee plans to meet with Administrators and classified staff in the next couple of w e e k s .
P Denning reported the committee met with G E A leadership to d i s c u s s the housing U L P . T h e c o n s e n s u s of the
committee w a s to refer the i s s u e to district legal c o u n s e l , Jeff W e l d o n a n d M E A - M F T representative Maggie
C o p e l a n d . T h e U L P is not active while the representatives attempt to draft a mutually acceptable a g r e e m e n t P
Denning s u g g e s t e d the District m a y elect to s e e k the s e r v i c e s of a professional property m a n a g e m e n t company or
explore the option of selling the units.
LEGISLATIVE UPDATE
R F a r b e r r e c a p p e d the p r o g r e s s of a n u m b e r of legislative bills of interest to the District.
I N T R O D U C T I O N O F N E W M T S B A P R E S E I D E N T - P A U L FINNICUM
L Simonton reported that P a u l F i n n i c u m h a s been elected president of the M T S B A Board. His s c h e d u l e did not allow
him to be present at the March meeting. Mr F i n n i c u m will attempt to attend the April T r u s t e e meeting.
MTSBA SURVEY
L Simonton a s k e d all m e m b e r s p r e s e n t to complete the M T S B A s u r v e y recently distributed.
202723
REPORTS
W Murphy reported that the pole v a u l t pits n e e d to be replaced at a n anticipated c o s t of approximately $20,000. W
Murphy stated that he will talk to the Booster C l u b to s e e if they c a n offer a n y financial a s s i s t a n c e with the cost of the
pits. Following discussion the c o n s e n s u s of the Board w a s to p r o c e e d with the p u r c h a s e of pits.
W Murphy distributed a drug testing policy draft. Following e x t e n s i v e d i s c u s s i o n , it w a s determined that the policy will
be on the April a g e n d a . '
VOLKERT & WEGESSER REQUEST
Meeting closed at 9:10 pm to c o n s i d e r Volkert and W e g e s s e r requests.
Meeting re-opened at 9:15 pm a n d with no further b u s i n e s s to c o m e before the Board the meeting w a s adjourned.
CHAIRMAN
CLERK
202725
S P E C A I L M E E T I N G O F T H E G L E N D I V E UNIFIED B O A R D
DATE:
M A R C H 26, 2015
TIME:
7:30 P M
PLACE:
HIGH S C H O O L B O A R D R O O M
M E M B E R S P R E S E N T : L A N E T T E SIMONTON
JEANNE SEIFERT (ABSENT)
P E N N Y DENNING
MANDY HOFFMAN
JENIFER KNUTSON (ABSENT)
CHAD MAHER
KATHLEEN RENANDER (ABSENT)
BRIAN S T E F F E N
STAFF:
ROSS FARBER, SUPT
ANNE S A D O R F , B U S MGR/CLERK
WADE MURPHY, PRINCIPAL
STEPHAN SCHREIBEIS, A S S T PRINCIPAL
WILLIE THIBAULT, PRINCIPAL (ABSENT)
JOHN L A R S E N , PRINCIPAL(ABSENT)
VICKY PANASUK, PRINCIPAL(ABSENT)
MEDIA:
GUESTS:
VICKI VIALL; J A S O N S T E W A R T
M A T T H E W SMITH
Meeting w a s called to order by C h a i r m a n L Simonton at 7:30 pm.
With no object from those present the agenda w a s adju
ANNUAL AUDIT
B Steffen moved M Hofftnan s e c o n d e d to accepj
voted a y e .
S E T E L E M E N T A R Y MILL L E V Y
R F a r b e r reported the High S c h o o l did not
a levy in an amount up to $59,734.06. Fol
to request additional mill levies.
submitted. All members present
le option of mrfflfng a mill levy and the Elementary district could run
iscussioh the c o n s e n s u s of those present w a s to forgo an election
STUDENT DISCIPLINE
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T h e meeting c l o s e d at 7:45pm f q r a t i p g h t
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'Of a student. T h e meeting re-opened at 8:30pm. B Steffen
moved P Denning s e c o n d e d
iccept the recomrnendation of administration to expel student "A". All members
present voted aye.
With no further b u s i n e s s
the Board the meeting w a s adjourned at 8:31pm.
CHAIRMAN
CLERK
202726
4330F
Page 3 of3
Fee Schedule Attached
FEE SCHEDULE FOR VARIOUS FACILITIES
AT GLENDIVE PUBLIC SCHOOLS
DAWSON COUNTY H I G H S C H O O L
1.
2.
3.
4.
5.
6.
7.
8.
AUDITORIUM- 1'' hour - $50.00, each additional hour $25.00.
THE FOLLOWING - are additional expenses for the use of the auditorium or any other
district facility that requires the use of our sound and light system:
Sound person- $13.50/hr
Light person - $13/50/hr
Custodial wages will be billed at actual costs and paid to the District.
GYMNASIUM - labour - $35.00, each additional hour $25.00
CLASSROOM - $15.00 per hour
CLASSROOM WITH EOUPMENT - $50.00 per hour (i.e. computer lab, ITV room).
TRACK - $250.00 for track meet •
TRACK - $100.00 for general use of facility (Requires a $100.00 damage deposit in
advance). Lights are extra at the rate of $50.00 per tower per 3 hour time span.
CONCESSION STAND - $50.00
The procedure for facility rentals will be established by school administration and will be
handled by the DCHS principal's office.
G L E N D I V E E L E M E N T A R Y SCHOOLSAVASHINGTON M I D D L E S C H O O L
1.
2.
3.
4.
5.
GYMNASIUM - 1 h o u r - $30.00 each additional hour $20.00.
CLASSROOM - $15.00 per hour.
CLASSROOM with equipment - $50.00.
CONCESSION STAND - $25.00 per event/day,
OTHER FACILITY FEES will be determined based on the activity and the facility being
used.
6.
CUSTODIAN wages will be billed at actual costs and paid to the District.
These fees and regulations apply to all bookings.
In figuring rental fees, a portion of an hour will be considered the same as a full hour, and the
time will be determined by the administration or representatives designated by the
administration.
The procedure for facility rentals will be established by school administration and will be
handled by the building principal's office.
Adequate supervision is required for any activity utilizing District facilities. Failure to provide
satisfactory supervision vvdll be grounds for denial of requests for future facility use.
Any waiver of rental fees will be determined by appeal to the District Board of Trustees at a
regular scheduled meeting prior to the scheduled event. Grounds for the waiver may be, but are
not restricted to, any activity that will benefit the students of Glendive Public Schools and where
a profit is not being made.
Any special restrictions, obligations or accommodations will be listed in the lease agreement.
Proposal to Provide Property M a n a g e m e n t Services to include;
•
To be responsible for the day to day operation of the property
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T o post flyers in t e a c h e r ' s lounge and provide to administration office to give to n e w hires
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T o hand out and receive applications, assisting as n e c e s s a r y to c o m p l e t e t h e m
•
S c r e e n and p r o c e s s applications in a c c o r d a n c e with Glendive Public School policies
•
Prepare and maintain wait list for available units
•
Track and coordinate m o v e - i n and m o v e - o u t of residents. C o n d u c t unit inspection with the
resident on or before m o v e - i n a n d after m o v e - o u t , including orientating the n e w resident as to
the operation of the a p p l i a n c e s , utilities and c o m m o n a r e a facilities. E n s u r e n e w residents have
received and u n d e r s t a n d the Lease r e q u i r e m e n t s , resident h a n d b o o k and o t h e r policies
outlining the rules a n d regulations of the property per School policies.
•
Enter, r e n e w , or t e r m i n a t e l e a s e a g r e e m e n t s for the property p e r School guidelines
•
Reasonably enforce t e r m s a n d provisions of lease a g r e e m e n t
•
Ensure resident files a r e m a i n t a i n e d
•
Collaborate w i t h o w n e r r e p r e s e n t a t i v e to collect rents and o t h e r m o n i e s d u e
•
Act as first point of c o n t a c t for t e n a n t complaints, issues a n d r e q u e s t s
•
R e v i e w / d o c u m e n t / h a n d l e all resident c o n c e r n s , including but not limited to w o r k order
r e q u e s t s , arrange for repairs of any defects or d a m a g e s as n e c e s s a r y to protect real property,
property of o t h e r s , avoid s u s p e n s i o n of n e c e s s a r y services and to maintain services to tenants
a s called for in lease
•
Maintain property in s u c h a condition a s to comply with laws in t h e Residential Landlord and
T e n a n t Act of 1977 M C A 7 0 - 2 4 - 1 0 1
•
Engage, supervise a n d discharge independent contractors r e a s o n a b l y n e c e s s a r y for t h e
m a i n t e n a n c e , repair a n d i m p r o v e m e n t of real property
•
Maintain records of e x p e n d i t u r e s , leases and all other d o c u m e n t s and r e c o r d s related to
m a n a g e m e n t of real property
•
Arrange for transfer of responsibility for utilities and o t h e r services as n e c e s s a r y
•
C o n d u c t periodic inspection of real property and a d d r e s s d a m a g e s or defects in a timely m a n n e r
•
Perform all exit and t e r m i n a t i o n services and inspections as n e c e s s a r y
Proposed monthly fee for a b o v e s e r v i c e s : $ 3 5 0 . 0 0 for period of 5 / 1 / 2 0 1 5 to 4 / 3 0 / 2 0 1 6
Connie Smith
Licensed Property M a n a g e r R R E - R P M - L I C - # 1 8 5 6 6
Housing Department
Action for Eastern M o n t a n a
2 0 3 0 N Merrill Ave
Glendive, M T 5 9 3 3 0
(406)345-2113
Dawson County High School
Extracurricular Activities Drug-Testing Program
3350
The Dawson County School District has a strong commitment to the health, safety, and welfare of its
students. Studies throughout the United States indicate that education alone, as a preventive measure, is
not effective in combating substance abuse. Our commitment to maintaining the extracurricular and cocurricular activities in the School District as a safe and educational environment requires a clear policy
and supportive programs relating to detection, treatment, and prevention of substance abuse by students
involved in extracurricular activities.
Scope
Students participating in any extracurricular or co-curricular activity represent the community, the
school and their peers. When a participant uses illegal substances and/or alcohol, such use impinges
upon the team's motivation, cohesiveness and performance. As a result, the well being of the individual,
the team, and the general school community is diminished by the participant's use of illegal substances
and alcohol.
As participation in any extracurricular activity is a privilege, those students voluntarily subject
themselves to a degree of regulation higher than that imposed on students generally. Students who
voluntarily participate in extracurricular activities have reasons to expect intrusions upon normal rights
and privileges, including privacy.
The Dawson County School District will test student participants in any extracurricular activity for illegal
substance and alcohol use by administering urine analysis or saliva analysis tests. This policy applies to
all Dawson County School District students participation in extracurricular activity sponsored or
sanctioned by the Montana High School Association [MHSA).
Definitions
Drug: Any substance considered illegal or controlled by the Food and Drug Administration
Student Participant: Any student participating in any extracurricular or co-curricular activity under the
control and jurisdiction of the Montana High School Association and/or Dawson County High School
Activity Season: Fall, Winter, and Spring seasons begin with the first day of practice/participation allowed
by the MHSA/Dawson County High School, and end after the final competition for that activity and the
student has returned to Dawson County High School or having been released to their parent or guardian.
Positive: When referring to a drug use test administered under this policy, "positive" means a
toxicological test result that demonstrates the presence of an illegal drug or the metabolites thereof
using the standards customarily established by the testing laboratory administering and evaluating the
drug use test.
Illegal Drugs: Any substance that an individual may not sell, possess, use, distribute, or purchase as defined
by either federal or Montana law. In addition, "illegal drugs" include all prescription drugs obtained
without authorization, all prescribed and over-the-counter drugs, or other substances being used or misused
for an abusive purpose, faux drugs, alcohol, tobacco, and drug paraphernalia.
Consent Form
3350
It is mandatory tliat eacli student wlio participates in extracurricular activities sign and return the
Consent Form prior to participation in any extracurricular activity. Failure to comply will result in nonparticipation.
Each extracurricular participant shall be provided with the Consent Form which shall be read, dated and
signed by the participant and by the parent/guardian. In doing so, the student is agreeing to participate in
the random drug-testing program at Dawson County high School.
Frequency of Testing
The following provisions apply to the frequency of testing:
One hundred percent of the student participants will be tested at the beginning of each season or activity.
The initial screening will occur anjrt;ime from the first day of practice to the day preceding the first
contest/event. The following participants will be the different pools for the specific seasons:
Fall: Football, Cross Country, Golf Volleyball, Fall Cheer Team
Winter: Speech & Drama, Wrestling, Boys Basketball, Girls Basketball, Winter Cheer Team
Spring: Track, Tennis, Softball, Music
Random testing may occur during an activity season. Up to twenty-five (25) percent of all students
participating, regardless of activity, may be tested on a periodic basis.
Once a student is in the pool, they will remain in the pool for the remainder of the activity calendar year.
Verification of Legal Drug Use
Student participants who are drug tested under this policy will be given a reasonable opportunity to
submit verification of legal drug use. At the time of the testing, each student will be given written notice
that he or she has forty-eight (48) hours to submit verification of any prescription drug use by providing
a copy of the prescription to the building administration in a sealed envelope. The building
administration will submit the sealed envelope, unopened, to the testing laboratory for consultation in
making an analysis. The information regarding the use of prescription drugs is confidential and will not
be shared with any school official. If the student fails to provide timely verification of legal drug use and
tests positive, he or she will be subjected to retesting.
Sample Collection/Confirming a Test Result
Any drug test will be administered by or at the direction of a professional laboratory chosen by the
Dawson County School District. The professional laboratory shall be required to use scientifically
validated toxicological testing methods, have detailed written specifications to assure chain of custody of
the specimens and proper laboratory control and scientific testing.
All aspects of the drug testing program, including the taking of urine specimens, will be conducted so as
to safeguard the personal and privacy rights of the student to the maximum degree possible. The test
specimen shall be obtained in a manner designed to minimize intrusiveness of the procedure. The District
may choose to collect urine or saliva samples.
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An initial positive test result showing the presence of an illegal drug or the metabolites thereof, will be
subject to confirmation by a second and different test to be collected within 24 hours at a secure site.
School administration will arrange an appointment for a second sample to be collected. Failure by a
participating student who has tested positive to arrive for a second test will be treated as a positive and
subject to discipline outlined in DCHS policy.
A drug test shall not be treated as "positive" and treated such as unless the second test is also positive.
The testing l a b o r a t o r y w i l l notifythe supervising school administrator of any confirmed positive test.
The school administrator will schedule a conference with the student (and parent-guardian if under age
18) and explain to the student that there is a confirmed positive test and give the student the
opportunity to submit additional information to the administrator or the testing laboratory to challenge
the confirmed positive test. The student may submit additional information challenging the confirmed
positive test. If he or she challenges the test, the school district will rely upon the opinion of the testing
laboratory as to whether the confirmed positive test has been satisfactorily challenged or negated by that
new information, such as whether the positive test result was produced by something other than
consumption of an illegal drug. At that time arrangements will be made for the participating student to
submit to a second test. If this second test also test positive, the participating student will be subject to
discipline as set forth by DCHS policy.
After receiving the report of a confirmed positive test, if the student admits to using illegal drugs, the
student will be subject to immediate discipline as set forth by DCHS policy.
Appeal
An activity student who has been determined by the principal/activities director to be in violation of this
policy shall have the right to appeal the decision to the Superintendent or his/her designee(s). Such
request for review must be submitted to the Superintendent in writing within two (2) calendar days of
notice of the second positive test. If the appeal is not successful, discipline will be imposed as set forth by
DCHS policy. A student requesting review will remain eligible to participate in any extracurricular
activities until the review is completed. The Superintendent or his/her designee(s) shall then determine
whether the original finding was justified. No further review of the Superintendent's decision will be
provided and his/her decision shall be conclusive in all respects.
Confidentiality
The results of the test will be made available to the designated personnel. To keep the positive test
results confidential, the designated personnel will only notify the principal, activities director or
designee, the student, the head coach/sponsor, and the parents or custodial guardian of the student of the
results. The principal/activities director or designee will schedule a conference with the student and
parent or guardian and explain the student's opportunity to submit additional information to the
principal/activities director or to the lab.
Test results will be kept in files separate from the students other educational records, shall be disclosed
to those school personnel who have the need to know, and will not be turned over to any law
enforcement authorities.
Training Rules
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A positive result will result in the application of the training rules found in the activities section of the
student handbook.
Non-Punitive Nature of the Policy
Detection of illegal substances or alcohol obtained pursuant to this policy will not be used as a basis to
discipline a student or penalize him or her academically. Such detection will not be made a part of a
student's permanent record. Information regarding the results of the drug tests will not be disclosed to
criminal or juvenile authorities absent legal compulsion by valid and binding subpoena and other legal
process, which the school will not solicit.
Refusal to Submit to Drug Testing
A participating student, who refuses to submit to a drug test authorized under this policy, shall not be
eligible to participate in any activities covered under this policy including all meetings, practices,
performances, and competitions for the remainder of the school year. Additionally, each student shall not
be considered for any interscholastic activity honors or awards given by the school.
Testing Protocol
The company/professional l a b o r a t o r y selected for conducting the drug testing must follow the
standards set by the Department of Public Health and Human Services. It shall be required to use
scientifically validated toxicological testing methods, have detailed written specifications to assure chain
of custody of the specimens, and have proper laboratory control.
All drug tests will be supervised by a school administrator or designee who is responsible for escorting
students to and from the collection site. The students should not be allowed to go to his/her locker
but should carry all personal belongings with him/her. All students being tested shall remain under school
supervision until they have produced an adequate sample. The test must be completed within the time
limit estabhshed by the company/professional laboratory. If the student fails to complete the test within
the time limit, that student will be deemed to have refused to participate in the drug test.
The testing process will be conducted so as to minimize intrusiveness and safeguard the privacy of the
student to the maximum degree possible while still ensuring that the sample process is unadulterated. In
order to maintain confidentiality, the container that contains the sample to be tested will not have the
student's name on the container but will have an identification number as established in the testing protocol.
// it is proven that a student has tampered with the sample or cheated during the sample collection
process, the studentwill be ineligible for all activities for the remainder of the schoolyear.
If a drug test occurs during the school day, the DCHS activity student shall be allowed to makeup any
missed work during the time of absence from class. Faculty shall make all reasonable accommodations to
assist the student in gathering the materials missed and/or completing the work. Immediately after the
sample is collected, the student will return to class with an admit slip or pass signed by the supervising
administrator or designee who shall also note the time when the student left the collection site.
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Financial Responsibility
1. The District will pay for the random drug testing and the second test of the same sample conducted to
confirm an initial positive test.
2. The District will pay the reasonable costs for drug testing for students who have previously tested
positive and are subject to the mandatory testing program.
3. Any additional tests or any testing done at the request of the student or parent-guardian are the
financial responsibility of the student or parent-guardian.
4. Counseling and/or treatment of any kind provided by non-school agencies are the financial
responsibility of the student or his/her parent-guardian.
t
DAWSON COUNTY HIGH SCHOOL
EXTRACURRICULAR ACTIVITIES DRUG TESTING PROGRAM
CONSENT FORM
I have received and have read and understand a copy of the "Dawson County High School
Extracurricular Activities Drug Testing Program" pohcy. I desire that
participate in this program and in extracurricular programs at Dawson County High
School and hereby voluntarily agree to be subject to its terms for the entire high school
career [grade 9-12]. I accept the method of obtaining urine and/or saliva specimens,
testing, and analyses of such specimens and all other aspects of the program. I agree to
cooperate in furnishing urine and/or saliva specimens that my be required from time to
time.
I further agree and consent to the disclosure of the sampling, testing and results provided
for this program. This consent is given pursuant to all State and Federal Privacy Statutes
and is a waiver of rights to nondisclosure of such test records and results only to the
extent of the disclosures in the program.
Student Signature
Parent/Guardian Signature
Date
Date
I,
, have decided not to participate in any extracurricular activities
sponsored by Dawson County high School for the remainder of this school year. In order
for me to participate in the extracurricular activities program at a later date, I understand
that must submit either urine or saliva sample.
Student Signature
Parent/Guardian Signature
Date
Date